________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 10, 2023 1 Visit us on “The Web” at www.cityofplacerville.org
MINUTES
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, JANUARY 10, 2023
NO CLOSED SESSION SCHEDULED
OPEN SESSION: 5:00 PM
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
NO CLOSED SESSION
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The Vice-Mayor called the meeting to order at 5:00 p.m. and The Pledge of Allegiance to the Flag was recited.
2. ROLL CALL: Present: Clerici, Gotberg, Neau, Saragosa, Yarbrough
3. CEREMONIAL MATTERS
3.1 Motion for the City Council to Adjourn the Meeting Sine-Die, and Appoint the City Manager as Temporary Chairperson
The meeting was adjourned sine-die and the City Manager was appointed as Temporary Chairperson. The City Manager called the meeting to order and requested nominations from the Council for the election of Mayor.
It was moved by Councilmember Clerici that the City Council appoint Councilmember Saragosa as Mayor. The motion was seconded by Councilmember Gotberg. No other motions or nominations were received.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
3.2 The Mayor Calls for Nominations for Vice-Mayor
The newly elected Mayor called for a motion and a second to nominate candidates within the Council for the position of Vice-Mayor.
It was moved by Councilmember Clerici that the City Council appoint Councilmember Neau as Vice-Mayor. The motion was seconded by ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 10, 2023 2 Visit us on “The Web” at www.cityofplacerville.org
Councilmember Gotberg. No other motions or nominations were received.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
The regular order of business resumed.
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
No Closed Session was scheduled.
5. ADOPTION OF AGENDA
It was moved by Vice-Mayor Neau and seconded by Councilmember Gotberg that the City Council adopt the agenda as presented. The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
The City Council made brief comments.
6.2 The City Manager provided an update on the impacts of the recent storms.
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 Approve the Minutes of the Regular City Council Meeting of December 13, 2022 (Ms. O’Connell)
Approved the Minutes of the Regular City Council Meeting of December 13, 2022.
7.2 Approve the Accounts Payable Register (Mr. Warren)
Approved the Accounts Payable Register.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 10, 2023 3 Visit us on “The Web” at www.cityofplacerville.org
7.3 Approve the Payroll Registers for Pay Periods 11, 12, and 13 (Mr.
Warren)
Approved the Payroll Registers for Pay Periods 11, 12, and 13.
7.4 Receive and File Public Records Requests (Ms. O’Connell) Received and filed public records requests.
7.5 Adopt a Resolution:
1. Approving an IRC Section 457 Pre-Retirement Catch-Up Policy; and
2. Approving a $18,313 Budget Appropriation from the
General Fund Unassigned Fund Balance for the IRC Section 457 Pre Retirement Catch-Up Program; and
3. Approving a $1,041 Budget Appropriation from Water
Enterprise Fund Contingency for Unforeseen Expenditures for the IRC Section 457 Pre-Retirement Catch-Up Program; and
4. Approving a $1,041 Budget Appropriation from Sewer
Enterprise Fund Contingency for Unforeseen Expenditures for the IRC Section 457 Pre-Retirement Catch-Up Program (Mr. Morris) Resolution No. 9156
Adopted a resolution for the following actions:
1. Approving an IRC Section 457 Pre-Retirement Catch-Up Policy; and
2. Approving a $18,313 Budget Appropriation from the
General Fund Unassigned Fund Balance for the IRC Section 457 Pre Retirement Catch-Up Program; and
3. Approving a $1,041 Budget Appropriation from Water
Enterprise Fund Contingency for Unforeseen Expenditures for the IRC Section 457 Pre-Retirement Catch-Up Program; and
4. Approving a $1,041 Budget Appropriation from Sewer
Enterprise Fund Contingency for Unforeseen Expenditures for the IRC Section 457 Pre-Retirement Catch-Up Program
7.6 Adopt a Resolution Retroactively Approving and Affirming a Salary Schedule Effective January 7, 2023 (Mr. Warren)
Resolution No. 9157
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 10, 2023 4 Visit us on “The Web” at www.cityofplacerville.org
Adopted a resolution retroactively approving and affirming a salary schedule effective January 7, 2023.
It was moved by Vice-Mayor Neau and seconded by Councilmember Clerici that the City Council approve the Consent Calendar as presented. No public comment was received. The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
8. PUBLIC COMMENT – NON-AGENDA ITEMS
8.1 Oral Communication
Oral communication was received from Brad Koehn (Pioneer Community Energy), Ryan Carter, Unnamed, Sue Rodman, and Jonathan Gainsbrugh.
8.2 Written Communication
No written communication was received.
9. ITEMS PULLED FROM THE CONSENT CALENDAR
No items were pulled from the Consent Calendar.
10. ORDINANCES
No ordinances were scheduled.
11. PUBLIC HEARINGS
No public hearings were scheduled.
12. DISCUSSION/ACTION ITEMS
12.1 Adopt a Resolution:
1. Adopting a Final Initial Study/Mitigated Negative
Declaration Prepared for the Placerville Drive Bicycle and Pedestrian Facility Improvements Project (CIP #41816) Pursuant to the Provisions of the California Environmental Quality Act (CEQA) and Approving the Project; and
2. Approving a Budget Appropriation in the Amount of
$100,000 from the Measure L Fund Unassigned Fund Balance for the Said Project; and
3. Approving Amendment No. 4 to the Consulting Services Agreement with Dewberry Engineers Inc. in the Amount of ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 10, 2023 5 Visit us on “The Web” at www.cityofplacerville.org
$1,769,939.30 for the Said Project, and Authorizing the City Manager to Execute the Same; and
4. Authorizing Staff to Issue Notice to Proceed No. 4 in the Amount of $641,374.86 to Dewberry Engineers, Inc. for the Said Project; and
5. Authorizing Staff to Prepare a Project Baseline
Agreement with the California Transportation Commission and the California Department of Transportation as a Requirement of the Road Repair and Accountability Act of 2017 for the Active Transportation Program Funding for the Said Project and Authorizing the City Manager to Execute the Same (Ms. Neves) Resolution No. 9158
The City Engineer summarized the item and responded to Council questions. Public comments were received from Peg Vanderkar and Sue Rodman. Following Council discussion, it was moved by Councilmember Clerici and seconded by Vice-Mayor Neau that the City Council adopt a resolution for the following actions:
1. Adopting a Final Initial Study/Mitigated Negative Declaration Prepared for the Placerville Drive Bicycle and Pedestrian Facility Improvements Project (CIP #41816) pursuant to the provisions of the California Environmental Quality Act (CEQA) and approving the project; and
2. Approving a Budget Appropriation in the amount of $100,000 from the Measure L Fund Unassigned Fund Balance for the said project; and
3. Approving Amendment No. 4 to the Consulting Services Agreement with Dewberry Engineers Inc. in the amount of $1,769,939.30 for the said project, and authorizing the City Manager to execute the same; and
4. Authorizing Staff to issue Notice to Proceed No. 4 in the amount of $641,374.86 to Dewberry Engineers, Inc. for the said project; and
5. Authorizing Staff to prepare a Project Baseline Agreement with the California Transportation Commission and the California Department of Transportation as a requirement of the Road Repair and Accountability Act of 2017 for the Active Transportation Program Funding for the said project and authorizing the City Manager to execute the same; and
6. Include the adoption of the Mitigation Monitoring and Reporting Program.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 10, 2023 6 Visit us on “The Web” at www.cityofplacerville.org
The motion was passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.2 Adopt a Resolution:
1. Approving Amendment No. 4 to the Consulting Services Agreement with Dewberry Engineers, Inc. in the Amount of $307,814.91 for the Placerville Drive at Hangtown Creek Bridge Replacement Project (CIP #41410), and Authorizing the City Manager to Execute the Same; and
2. Approving a $100,000 Budget Appropriation from the
Measure L Fund Unassigned Fund Balance for the Said Project; and
3. Authorizing Staff to Issue Notice to Proceed No. 3 in the Amount of $20,848.91 with Dewberry Engineers, Inc. for the Said Project (Ms. Neves)
Resolution No. 9159
The City Engineer presented the item and responded to Council questions.
Public comment was received from Sue Rodman. It was moved by ViceMayor Neau and seconded by Councilmember Gotberg that the City Council adopt a resolution for the following actions:
1. Approving Amendment No. 4 to the Consulting Services Agreement with Dewberry Engineers, Inc. in the amount of $307,814.91 for the Placerville Drive at Hangtown Creek Bridge Replacement Project (CIP #41410), and authorizing the City Manager to execute the same; and
2. Approving a $100,000 Budget Appropriation from the Measure L Fund Unassigned Fund Balance for the said project; and
3. Authorizing Staff to issue Notice to Proceed No. 3 in the amount of $20,848.91 with Dewberry Engineers, Inc. for the said project.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.3 Appoint Two Council Members to Serve as the Ad-hoc Selection Committee to Select Two Members to the Cannabis Community Benefits Committee for the City of Placerville (Mr. Morris) ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 10, 2023 7 Visit us on “The Web” at www.cityofplacerville.org
The City Manager presented the item. No public comments were received.
Mayor Saragosa appointed Vice-Mayor Neau and Councilmember Yarbrough to serve as the Ad-hoc Selection Committee to select two members to the Cannabis Community Benefits Committee for the City of Placerville. No formal action was necessary.
12.4 Adopt a Resolution Extending the Memorandum of Understanding Between the City of Placerville and Housing El Dorado for Use of Scout Hall for a Temporary Inclement Weather Overnight Warming Center through February 15, 2023 (Mr. Morris)
Resolution No. 9160
The City Manager summarized the report and responded to Council questions. Public comments were received from Peg Vanderkar, Ryan Carter, Sue Rodman, Jonathan Gainsbrugh, and Don Vanderkar.
Following Council discussion, it was moved by Councilmember Gotberg and seconded by Vice-Mayor Neau that the City Council adopt a resolution extending the Memorandum of Understanding between the City of Placerville and Housing El Dorado for use of Scout Hall for a Temporary Inclement Weather Overnight Warming Center through February 15, 2023.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
No meeting.
• El Dorado County Transportation Commission
No meeting.
• LAFCO (El Dorado Local Agency Formation Commission)
No meeting.
• SACOG (Sacramento Area Council of Governments)
No meeting.
• Pioneer Community Energy Board of Directors
No meeting.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 10, 2023 8 Visit us on “The Web” at www.cityofplacerville.org
• Placerville Fire Safe Council
Vice-Mayor Neau reported that the Fire Safe Council is working on expanding jurisdiction to cover gaps in Firewise communities.
• City/County Two by Two Committee
No meeting.
• Opportunity Knocks/Continuum of Care
No report.
No public comments were received for this item.
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
No requests for future agenda items were made. No public comments were received.
15. CITY MANAGER AND STAFF REPORTS
15.1 Receive and File December 2022 Police Report - Stats (Chief Wren) The report was received and filed. Public comments were received from Sue Rodman.
15.2 The City Manager discussed holding a Workshop on January 31, 2023, to review the following: Governance Handbook, Council Handbook, Strategic Plan, and Budget Process. It was agreed to hold the meeting on the 31st from 4:00 – 7:00 p.m.
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include: Placerville Connectivity Project - Design Contract Award, Dig Once Ordinance and Road Moratorium (first reading), Cedar Ravine Road Multimodal Study CIP and Contract with CivicWell for Cedar Ravine Road Multimodal Study, Cottonwood 4&6 Agreement & Final Map, Astonia Estates Final Map Approval, Clay Street Dewberry Amendment, Council Member Committee Appointments, Click2Gov Business License Software Demonstration, and Fire Stats for December, 2022.
17. ADJOURNMENT @ 6:20 p.m.
The next regularly scheduled City Council meeting will be held on Tuesday, January 24, 2023, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting Regina O’Connell, CPMC, City Clerk