________________________________________________________________________ Regular Meeting of the City Council of January 24, 2023 1 Visit us on “The Web” at www.cityofplacerville.org
AGENDA
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, JANUARY 24, 2023
NO CLOSED SESSION SCHEDULED
OPEN SESSION: 5:00 PM
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
PUBLIC PARTICIPATION INFORMATION
You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called.
General comments will be taken under Item 8. Comments must not be slanderous, and must relate to business within the jurisdiction of the City Council.
Advance Correspondence/Written Comments: You may submit your comments by e-mail to [email protected], or you may submit your comments in-person at the Administration Department, City Hall – 4th Floor, 3101 Center Street by 10:00 a.m. the day of the meeting to give the City Clerk adequate time to forward your comments to the City Council.
Advance Correspondence/Written Comments received by 12:00 p.m. the Tuesday preceding the Council meeting will be included in the agenda packet. Written Comments received after that time and by 10:00 a.m. the day of the meeting will be provided to the members of the City Council and, if relating to a staff report, immediately posted to the City’s website.
Copies of the comments will be placed on the back table for public inspection at the meeting.
These comments will not be read aloud but will be acknowledged. All comments will be available for inspection in the Administration Department during normal business hours.
The Brown Act: Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall and Town Hall windows, and on the City’s website: www.cityofplacerville.org.
To ensure that matters are decided based on evidence made available publicly before and during the meeting, Councilmembers will not review or consider information received electronically while the meeting is in progress.
Reasonable Accommodations: In compliance with the Americans with Disabilities Act, if you are a person with a disability and you need a disability-related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (530) 642-5531, (530) 642-5538 (fax), or [email protected]. Requests must be made as early as possible and at least two full business days before the start of the meeting. Some requests may be accommodated closer to the meeting.
________________________________________________________________________ Regular Meeting of the City Council of January 24, 2023 2 Visit us on “The Web” at www.cityofplacerville.org
CITY COUNCIL MEMBERS
MICHAEL SARAGOSA, MAYOR
JACKIE NEAU, VICE-MAYOR
JOHN CLERICI
NICOLE GOTBERG
DAVID YARBROUGH
M. CLEVE MORRIS MONA EBRAHIMI REGINA O’CONNELL
CITY MANAGER CITY ATTORNEY CITY CLERK
____________________________________________________________________________________
NO CLOSED SESSION
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. ROLL CALL: Clerici, Gotberg, Neau, Saragosa, Yarbrough
3. CEREMONIAL MATTERS
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
5. ADOPTION OF AGENDA
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
6.2 Presentation from Placerville Fire Safe Council regarding on-going activities and their Spring Education Event (Mr. Morris) Att. A: Event Flyer
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 Approve the Minutes of the Regular City Council Meeting of January 10, 2023 (Ms. O’Connell)
________________________________________________________________________ Regular Meeting of the City Council of January 24, 2023 3 Visit us on “The Web” at www.cityofplacerville.org
7.2 Approve the Accounts Payable Register (Mr. Warren)
7.3 Approve the Payroll Register (Mr. Warren)
7.4 Receive and File Public Records Requests (Ms. O’Connell)
7.5 Adopt a Resolution Approving a Street Frontage Improvement Agreement (SF-411) for the Property Located at 2808 Sleepy Hollow Court, Identified as Assessor’s Parcel Number 323-510-029, and Authorize the City Engineer to Process the Agreement and to Record the Agreement at the El Dorado County Office of the Recorder (Ms. Neves)
Att. A: Resolution
Att. B: Street Frontage Improvement Agreement
7.6 Adopt a resolution terminating the Proclamation of a State of Emergency declared by the City Manager on December 31, 2023 and continued by the City Council on January 6, 2023
Att. A: Resolution
Att. B: Proclamation of a State of Emergency
8. PUBLIC COMMENT – NON-AGENDA ITEMS
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council.
State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances.
The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy.
8.1 Oral Communication
8.2 Written Communication
9. ITEMS PULLED FROM THE CONSENT CALENDAR
10. ORDINANCES
11. PUBLIC HEARINGS
12. DISCUSSION/ACTION ITEMS
________________________________________________________________________ Regular Meeting of the City Council of January 24, 2023 4 Visit us on “The Web” at www.cityofplacerville.org
12.1 Adopt a Resolution:
1. Approving a Budget Appropriation in the Amount of
$301,002 in Congestion Mitigation and Air Quality (CMAQ) Funds for the Placerville Drive Pedestrian Connectivity Project (CIP #42337); and
2. Approving a $67,450 Budget Appropriation in Road
Maintenance and Rehabilitation Account Net Revenue for the Said Project; and
3. Approving a Consulting Services Agreement with R.E.Y.
Engineers, Inc. in the Amount of $529,154 for the Said Project and Authorizing the City Manager to Execute the Same; and
4. Authorizing Staff to Issue Notice to Proceed #1 to R.E.Y.
Engineers, Inc. for the Said Project for the Project Approval and Environmental Documentation Phase in an Amount of $269,048 (Ms. Neves)
Att. A: Resolution
Att. B: Project Exhibit
12.2 Adopt a Resolution Declaring the following:
1. The underground utility and subsurface failures located at the intersection of Spring Street and Bedford Avenue an imminent threat to the environment, public health, safety, and welfare; and
2. The public interest and necessity demand the immediate commencement of the above-described work and the expenditure of public money, in order to safeguard life, health, and further property damage that will occur unless these conditions are repaired immediately; and
3. Substantial evidence, as set forth in this resolution, demonstrates that the emergency conditions would not permit delay resulting from competitive bidding because the work must be commenced and finished as soon as possible in order to prevent injury to the public or further property damage; and
4. Because of the above reasons, competitive bidding would not provide an advantage for the public; and
5. The actions authorized by this approval (the "Project") is categorically exempt from environmental review pursuant to the California Environmental Quality Act (CEQA), Guideline Section 15269, which applies to projects to maintain, repair, restore, demolish or repair property or facilities damages or destroyed as a result of a disaster. The City Manager declared a local state of emergency on December 31, 2022, which the City Council ratified on January 6, 2023. Staff is directed to file a Notice of Exemption; and
6. Approve a construction contract with Doug Veerkamp
General Engineering, Inc. for the Spring Street and Bedford Avenue ________________________________________________________________________ Regular Meeting of the City Council of January 24, 2023 5 Visit us on “The Web” at www.cityofplacerville.org
Storm Drain Repair project (CIP #42342) in an amount not to exceed $274,650.00 for necessary equipment, services, and supplies to make repairs to the existing damaged underground utilities and paving restoration located at the intersection of Bedford Avenue and Spring Street and on Spring Street; and
7. Authorize the City Manager to execute the same; and
Approve a budget appropriation in the amount of $310,000 from the Measure L Fund Operating Reserve for the said project. (Ms. Neves) Att. A: Resolution
Att. B: Project Exhibit
Att. C: DVGE Estimate
12.3 Adopt a Resolution Declaring:
1. The underground utility and subsurface failures located within City right of way adjacent to Placerville Drive pose an imminent threat to the environment, public health, safety, and welfare because without immediate repairs, drivers and passerby’s can fall within the sinkhole and be seriously injured; and
2. The public interest and necessity demand the immediate commencement of the above-described work and the expenditure of public money, in order to safeguard life, health, and further property damage that will occur unless these conditions are repaired immediately; and
3. Substantial evidence, as set forth in this resolution, demonstrates that the emergency conditions would not permit delay resulting from competitive bidding because the work must be commenced and finished as soon as possible in order to prevent injury to the public or further property damage; and
4. Because of the above reasons, competitive bidding would not provide an advantage for the public; and
5. The actions authorized by this approval (the "Project") is categorically exempt from environmental review pursuant to the California Environmental Quality Act (CEQA), Guideline Section 15269, which applies to projects to maintain, repair, restore, demolish or repair property or facilities damages or destroyed as a result of a disaster. The City Manager declared a local state of emergency on December 31, 2022, which the City Council ratified on January 6, 2023. Staff is directed to file a Notice of Exemption.
6. Approving a construction contract with Doug Veerkamp General Engineering, Inc. for the Placerville Drive Storm Drain Repair Project (CIP #42343) in an amount not to exceed $35,000.00 for necessary equipment, services, and supplies to make repairs to the existing damaged underground utilities and restoration located within the City right of way adjacent to Placerville Drive; and
7. Authorizing the City Manager to execute the same; and
8. Approving a budget appropriation in the amount of
$34,546 from the Measure L Operating Reserve for the said project. ________________________________________________________________________ Regular Meeting of the City Council of January 24, 2023 6 Visit us on “The Web” at www.cityofplacerville.org
9. Approving a $4,500 budget appropriation from the TDA Article 8 Fund unassigned fund balance for the said project; and Approving a $10,234 budget appropriation from the Storm Drain Fund unassigned fund balance for the said project. (Ms. Neves) Att. A: Resolution
Att. B: Project Exhibit
12.4 Adopt a Resolution:
1. Approving a contract with Holt of California for a D100-8 100 KW diesel generator set and commissioning in the amount of $63,891.00 for the City Hall Backup Generator Installation project (CIP #42341) and authorizing the City Manager to execute the same; and
2. Approving a construction contract with Data Specialties, Inc. for the replacement of the City Hall electrical service panel, and installation of the said standby generator, Automatic Transfer Switch (ATS), and a security fence in the Center Street Parking Structure in the amount of $191,411.00 for the said project and authorizing the City Manager to execute the same; and
3. Approving a $172,898 budget appropriation in 2019
State PSPS Grant funds for the said project; and
4. Approving a $87,404 budget appropriation from the
General Fund unassigned fund balance for the said project. (Mr. Stone)
Att. A: Resolution
Att. B: Data Specialties
Att. C: Holt of California (CAT) Proposal
12.5 Receive and File Councilmember Appointments to Other Agencies and Boards (Ms. O’Connell)
Att. A: 2023 Councilmember Committee Assignment Roster
12.6 Appoint two public members to the Cannabis Community Benefits Committee for the City of Placerville (Mr. Morris)
Att. A: Cannabis Community Benefits Program
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
• El Dorado County Transportation Commission
• LAFCO (El Dorado Local Agency Formation Commission)
• SACOG (Sacramento Area Council of Governments)
________________________________________________________________________ Regular Meeting of the City Council of January 24, 2023 7 Visit us on “The Web” at www.cityofplacerville.org
• Pioneer Community Energy Board of Directors
• Placerville Fire Safe Council
• City/County Two by Two Committee
• Opportunity Knocks/Continuum of Care
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
15. CITY MANAGER AND STAFF REPORTS
15.1 Receive and File December Fire Station 25 Run Report (Chief Cordero)
Att. A: December Report
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include:
Cottonwood 4&6 Agreement and Final Map Approval, Astonia Estates Final Map Approval, Dig Once Ordinance and Road Moratorium, Broadway Sidewalks Permission To Bid, Cedar Ravine Road Multimodal Study CIP and Contract, Clay Street Dewberry Amendment, Police and Fire Departments Monthly Reports, Click2Gov Business License Software Demonstration, Worker’s Compensation Trending Report, Investment Report, Measure J Report, IT Contract for CLETS and RIMS.
17. ADJOURNMENT
The next regularly scheduled City Council meeting will be held on Tuesday, February 14, 2023, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting ________________________________________________________________________ Regular Meeting of the City Council of January 24, 2023 8 Visit us on “The Web” at www.cityofplacerville.org
_______________________________________________________________
CERTIFICATION OF AGENDA POSTING
I, Erin H. Strawn, Deputy City Clerk of the City of Placerville, declare that the foregoing Agenda for the January 24, 2023, Regular Meeting of the Placerville City Council was posted and available for review on January 19, 2023 at City Hall, 3101 Center Street, Placerville, CA 95667 and at Town Hall, 549 Main Street, Placerville, CA 95667
The Agenda is also available on the City website at www.cityofplacerville.org Attest: ___________________________________
Erin H. Strawn, Deputy City Clerk