________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 24, 2023 1 Visit us on “The Web” at www.cityofplacerville.org
MINUTES
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, JANUARY 24, 2023
NO CLOSED SESSION SCHEDULED
OPEN SESSION: 5:00 PM
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
NO CLOSED SESSION
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The Mayor called the meeting to order at 5:00 p.m. and The Pledge of Allegiance to the Flag was recited.
2. ROLL CALL: Clerici, Gotberg, Neau, Saragosa, Yarbrough
3. CEREMONIAL MATTERS
No ceremonial matters were scheduled.
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
No closed session was scheduled.
5. ADOPTION OF AGENDA
It was moved by Councilmember Clerici and seconded by Councilmember Gotberg to adopt the agenda as presented The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
The City Council made brief comments.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 24, 2023 2 Visit us on “The Web” at www.cityofplacerville.org
6.2 Presentation from Placerville Fire Safe Council regarding ongoing activities and their Spring Education Event (Mr. Morris) The Placerville Fire Safe Council presented information regarding ongoing activities and their upcoming Spring Education event. Public comment was received from Sue Rodman.
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 Approve the Minutes of the Regular City Council Meeting of January 10, 2023 (Ms. O’Connell)
Approved the Minutes of the regular City Council meeting of January 10, 2023.
7.2 Approve the Accounts Payable Register (Mr. Warren)
Approved the Accounts Payable Register.
7.3 Approve the Payroll Register (Mr. Warren)
Approved the Payroll Register.
7.4 Receive and File Public Records Requests (Ms. O’Connell) Received and filed Public Records Requests.
7.5 Adopt a Resolution Approving a Street Frontage Improvement Agreement (SF-411) for the Property Located at 2808 Sleepy Hollow Court, Identified as Assessor’s Parcel Number 323-510-029, and Authorize the City Engineer to Process the Agreement and to Record the Agreement at the El Dorado County Office of the Recorder (Ms. Neves)
Resolution No. 9161
Adopted a resolution approving a Street Frontage Improvement Agreement (SF-411) for the property located at 2808 Sleepy Hollow Court, identified as Assessor’s Parcel Number 323-510-029, and authorized the City Engineer to process the agreement and to record the agreement at the El Dorado County Office of the Recorder.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 24, 2023 3 Visit us on “The Web” at www.cityofplacerville.org
7.6 Adopt a resolution terminating the Proclamation of a State of Emergency declared by the City Manager on December 31, 2023 and continued by the City Council on January 6, 2023
Resolution No. 9162
Adopted a resolution terminating the Proclamation of a State of Emergency declared by the City Manager on December 31, 2023, and continued by the City Council on January 6, 2023. One item of written communication was received from Lynn Murray. Public comments were received from Sue Rodman.
It was moved by Councilmember Gotberg and seconded by Vice-Mayor Neau that the City Council approve the Consent Calendar as presented. The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
8. PUBLIC COMMENT – NON-AGENDA ITEMS
8.1 Oral Communication
Oral communication was received from Sue Rodman, Kirk Smith, Aanchal Mishra, and Sushrut Mishra.
8.2 Written Communication
No written communication was received.
9. ITEMS PULLED FROM THE CONSENT CALENDAR
No items were pulled from the consent calendar.
10. ORDINANCES
No ordinances were scheduled.
11. PUBLIC HEARINGS
No public hearings were scheduled.
12. DISCUSSION/ACTION ITEMS
12.1 Adopt a Resolution:
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 24, 2023 4 Visit us on “The Web” at www.cityofplacerville.org
1. Approving a Budget Appropriation in the Amount of
$301,002 in Congestion Mitigation and Air Quality (CMAQ) Funds for the Placerville Drive Pedestrian Connectivity Project (CIP #42337); and
2. Approving a $67,450 Budget Appropriation in Road
Maintenance and Rehabilitation Account Net Revenue for the Said Project; and
3. Approving a Consulting Services Agreement with R.E.Y.
Engineers, Inc. in the Amount of $529,154 for the Said Project and Authorizing the City Manager to Execute the Same; and
4. Authorizing Staff to Issue Notice to Proceed #1 to R.E.Y.
Engineers, Inc. for the Said Project for the Project Approval and Environmental Documentation Phase in an Amount of $269,048 (Ms. Neves)
Resolution No. 9163
The City Engineer presented the staff report. No public comments were received. It was moved by Councilmember Clerici and seconded by Councilmember Gotberg to adopt a resolution for the following actions:
1. Approving a Budget Appropriation in the amount of $301,002 in Congestion Mitigation and Air Quality (CMAQ) Funds for the Placerville Drive Pedestrian Connectivity Project (CIP #42337); and
2. Approving a $67,450 Budget Appropriation in Road
Maintenance and Rehabilitation Account Net Revenue for the said project; and
3. Approving a Consulting Services Agreement with R.E.Y.
Engineers, Inc. in the amount of $529,154 for the said project and authorizing the City Manager to execute the same; and
4. Authorizing Staff to issue Notice to Proceed #1 to R.E.Y.
Engineers, Inc. for the said project for the Project Approval and Environmental Documentation phase in an amount of $269,048.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.2 Adopt a Resolution Declaring the Following:
1. The Underground Utility And Subsurface Failures
Located at the Intersection of Spring Street and Bedford Avenue an Imminent Threat to the Environment, Public Health, Safety, and Welfare; and
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 24, 2023 5 Visit us on “The Web” at www.cityofplacerville.org
2. The Public Interest and Necessity Demand the
Immediate Commencement of the Above-Described Work and the Expenditure of Public Money, in Order to Safeguard Life, Health, and Further Property Damage that Will Occur Unless These Conditions are Repaired Immediately; and
3. Substantial Evidence, as Set Forth in this Resolution, Demonstrates that the Emergency Conditions Would not Permit Delay Resulting from Competitive Bidding Because the Work Must be Commenced and Finished as Soon as Possible in Order to Prevent Injury to the Public or Further Property Damage; and
4. Because of the Above Reasons, Competitive Bidding
Would not Provide an Advantage for the Public; and
5. The Actions Authorized by this Approval (the "Project") is Categorically Exempt from Environmental Review Pursuant to the California Environmental Quality Act (CEQA), Guideline Section 15269, which Applies to Projects to Maintain, Repair, Restore, Demolish or Repair Property or Facilities Damages or Destroyed as a Result of a Disaster. The City Manager Declared a Local State of Emergency on December 31, 2022, which the City Council Ratified on January 6, 2023. Staff is Directed to File a Notice of Exemption; and
6. Approve a Construction Contract with Doug Veerkamp
General Engineering, Inc. for the Spring Street and Bedford Avenue Storm Drain Repair Project (CIP #42342) in an Amount not to Exceed $274,650.00 for Necessary Equipment, Services, and Supplies to Make Repairs to the Existing Damaged Underground Utilities and Paving Restoration Located at the Intersection of Bedford Avenue and Spring Street and on Spring Street; and
7. Authorize the City Manager to Execute the Same; and
Approve a Budget Appropriation in the Amount of $310,000 from the Measure L Fund Operating Reserve for the Said Project. (Ms.
Neves)
Resolution No. 9164
The City Engineer summarized the item and responded to Council questions. Public comments were received from Sue Rodman and Mac Storton. Following Council discussion, it was moved by Councilmember Yarbrough and seconded by Councilmember Clerici that the City Council:
1. Finds that there is an emergency in accordance with the Public Contract Code at the intersection of Spring Street and Bedford Avenue that poses an imminent threat to the environment, public health, safety, and welfare; and
2. The City Council makes and adopts all findings set forth in the resolution, adopts the resolution, and finds that the emergency repairs are ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 24, 2023 6 Visit us on “The Web” at www.cityofplacerville.org
exempt from the California Environmental Quality Act (CEQA) in accordance with CEQA Guideline Section 15269.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.3 Adopt a Resolution Declaring:
1. The underground utility and subsurface failures located within City right of way adjacent to Placerville Drive pose an imminent threat to the environment, public health, safety, and welfare because without immediate repairs, drivers and passerby’s can fall within the sinkhole and be seriously injured; and
2. The public interest and necessity demand the immediate commencement of the above-described work and the expenditure of public money, in order to safeguard life, health, and further property damage that will occur unless these conditions are repaired immediately; and
3. Substantial evidence, as set forth in this resolution, demonstrates that the emergency conditions would not permit delay resulting from competitive bidding because the work must be commenced and finished as soon as possible in order to prevent injury to the public or further property damage; and
4. Because of the above reasons, competitive bidding would not provide an advantage for the public; and
5. The actions authorized by this approval (the "Project") is categorically exempt from environmental review pursuant to the California Environmental Quality Act (CEQA), Guideline Section 15269, which applies to projects to maintain, repair, restore, demolish or repair property or facilities damages or destroyed as a result of a disaster. The City Manager declared a local state of emergency on December 31, 2022, which the City Council ratified on January 6, 2023. Staff is directed to file a Notice of Exemption.
6. Approving a construction contract with Doug Veerkamp General Engineering, Inc. for the Placerville Drive Storm Drain Repair Project (CIP #42343) in an amount not to exceed $35,000.00 for necessary equipment, services, and supplies to make repairs to the existing damaged underground utilities and restoration located within the City right of way adjacent to Placerville Drive; and
7. Authorizing the City Manager to execute the same; and
8. Approving a budget appropriation in the amount of
$34,546 from the Measure L Operating Reserve for the said project.
9. Approving a $4,500 budget appropriation from the TDA Article 8 Fund unassigned fund balance for the said project; and ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 24, 2023 7 Visit us on “The Web” at www.cityofplacerville.org
10. Approving a $10,234 budget appropriation from the
Storm Drain Fund unassigned fund balance for the said project. (Ms.
Neves)
Resolution No. 9165
The City Engineer summarized the item and responded to Council questions. Public comments were received from Sue Rodman. Following Council discussion, it was moved by Councilmember Gotberg and seconded by Vice-Mayor Neau that the City Council adopt a resolution declaring the following:
1. The underground utility and subsurface failures located within City right of way adjacent to Placerville Drive pose an imminent threat to the environment, public health, safety, and welfare because without immediate repairs, drivers and passerby’s can fall within the sinkhole and be seriously injured; and
2. The public interest and necessity demand the immediate commencement of the above-described work and the expenditure of public money, in order to safeguard life, health, and further property damage that will occur unless these conditions are repaired immediately; and
3. Substantial evidence, as set forth in this resolution, demonstrates that the emergency conditions would not permit delay resulting from competitive bidding because the work must be commenced and finished as soon as possible in order to prevent injury to the public or further property damage; and
4. Because of the above reasons, competitive bidding would not provide an advantage for the public; and
5. The actions authorized by this approval (the "Project") is categorically exempt from environmental review pursuant to the California Environmental Quality Act (CEQA), Guideline Section 15269, which applies to projects to maintain, repair, restore, demolish or repair property or facilities damages or destroyed as a result of a disaster. The City Manager declared a local state of emergency on December 31, 2022, which the City Council ratified on January 6, 2023. Staff is directed to file a Notice of Exemption.
6. Approving a construction contract with Doug Veerkamp General Engineering, Inc. for the Placerville Drive Storm Drain Repair Project (CIP #42343) in an amount not to exceed $35,000.00 for necessary equipment, services, and supplies to make repairs to the existing damaged underground utilities and restoration located within the City right of way adjacent to Placerville Drive; and
7. Authorizing the City Manager to execute the same; and
8. Approving a budget appropriation in the amount of $34,546 from the Measure L Operating Reserve for the said project. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 24, 2023 8 Visit us on “The Web” at www.cityofplacerville.org
9. Approving a $4,500 budget appropriation from the TDA Article 8 Fund unassigned fund balance for the said project; and
10. Approving a $10,234 budget appropriation from the Storm Drain Fund unassigned fund balance for the said project.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.4 Adopt a Resolution:
1. Approving a contract with Holt of California for a D100-8 100 KW diesel generator set and commissioning in the amount of $63,891.00 for the City Hall Backup Generator Installation project (CIP #42341) and authorizing the City Manager to execute the same; and
2. Approving a construction contract with Data Specialties, Inc. for the replacement of the City Hall electrical service panel, and installation of the said standby generator, Automatic Transfer Switch (ATS), and a security fence in the Center Street Parking Structure in the amount of $191,411.00 for the said project and authorizing the City Manager to execute the same; and
3. Approving a $172,898 budget appropriation in 2019
State PSPS Grant funds for the said project; and
4. Approving a $87,404 budget appropriation from the
General Fund unassigned fund balance for the said project. (Mr. Stone)
Resolution No. 9166
The Director of Public Works presented the item and responded to Council questions. No public comments were received. Following Council discussion, it was moved by Councilmember Clerici and seconded by ViceMayor Neau that the City Council adopt a resolution for the following actions:
1. Approving a contract with Holt of California for a D100-8 100 KW diesel generator set and commissioning in the amount of $63,891.00 for the City Hall Backup Generator Installation project (CIP #42341) and authorizing the City Manager to execute the same; and
2. Approving a construction contract with Data Specialties, Inc. for the replacement of the City Hall electrical service panel, and installation of the said standby generator, Automatic Transfer Switch (ATS), and a security fence in the Center Street Parking Structure in the amount of ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 24, 2023 9 Visit us on “The Web” at www.cityofplacerville.org
$191,411.00 for the said project and authorizing the City Manager to execute the same; and
3. Approving a $172,898 budget appropriation in 2019 State PSPS Grant funds for the said project; and
4. Approving a $87,404 budget appropriation from the General Fund unassigned fund balance for the said project.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.5 Receive and File Councilmember Appointments to Other Agencies and Boards (Ms. O’Connell)
The City Clerk presented the item. No public comments were received.
The Councilmember appointments were received and filed.
12.6 Appoint Two Public Members to the Cannabis Community Benefits Committee for the City of Placerville (Mr. Morris)
The City Manager presented the item and said the Ad-hoc Selection Committee recommended the appointments of Benjamin Hawthorne and Catherine Silvester to serve as the two public members on the Cannabis Community Benefits Committee. No public comments were received.
Following Council discussion, it was moved by Councilmember Clerici and seconded by Councilmember Gotberg that the City Council ratify the Committee’s recommendations.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
No meeting.
• El Dorado County Transportation Commission
No meeting.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 24, 2023 10 Visit us on “The Web” at www.cityofplacerville.org
• LAFCO (El Dorado Local Agency Formation Commission)
No meeting.
• SACOG (Sacramento Area Council of Governments)
Mayor Saragosa said the board received an update on Caltrans requirements to modify how SACOG administers Surface Transportation Block Grant (STBG) and Congestion Mitigation and Air Quality (CMAQ) funds. Mayor Saragosa was also officially sworn in as the Board Vice-Chair of SACOG. • Pioneer Community Energy Board of Directors
Mayor Saragosa reported that Alice Dowdin Calvillo, Mayor of the City of Auburn, was elected to serve a second term as Chair on the Board of Directors, and El Dorado County Supervisor John Hidahl was elected to ViceChair. He said Pioneer is reporting a 19% lower rate than PG&E in our area and a 17.5% lower rate than PG&E in Placer County this year. • Placerville Fire Safe Council
The Fire Safe Council is preparing for their Spring Education Event. • City/County Two by Two Committee
No meeting.
• Opportunity Knocks/Continuum of Care
No meeting.
No public comments were received for this item.
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
No requests for future agenda items were made.
15. CITY MANAGER AND STAFF REPORTS
15.1 Receive and File December Fire Station 25 Run Report (Chief Cordero)
The December report was received and filed.
15.2 The City Manager reminded the City Council and public that there are several upcoming vacancies on the City’s commissions and committees.
Applications will be accepted through February 10, 2023.
15.3 The City Manager also reminded the City Council of the Special Meeting workshop that is scheduled to take place on January 31, 2023, from 4-7 p.m.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 24, 2023 11 Visit us on “The Web” at www.cityofplacerville.org
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include:
Cottonwood 4&6 Agreement and Final Map Approval, Astonia Estates Final Map Approval, Dig Once Ordinance and Road Moratorium, Broadway Sidewalks Permission To Bid, Cedar Ravine Road Multimodal Study CIP and Contract, Clay Street Dewberry Amendment, Police and Fire Departments Monthly Reports, Click2Gov Business License Software Demonstration, Worker’s Compensation Trending Report, Investment Report, Measure J Report, IT Contract for CLETS and RIMS.
17. ADJOURNMENT @ 6:30 P.M.
The next regularly scheduled City Council meeting will be held on Tuesday, February 14, 2023, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting Regina O’Connell, CPMC, City Clerk