________________________________________________________________________ Regular Meeting of the City Council of February 14, 2023 1 Visit us on “The Web” at www.cityofplacerville.org
AGENDA
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, FEBRUARY 14, 2023
CLOSED SESSION 4:00 P.M.
OPEN SESSION: 5:00 P.M.
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
PUBLIC PARTICIPATION INFORMATION
You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called.
General comments will be taken under Item 8. Comments must not be slanderous, and must relate to business within the jurisdiction of the City Council.
Advance Correspondence/Written Comments: You may submit your comments by e-mail to [email protected], or you may submit your comments in-person at the Administration Department, City Hall – 4th Floor, 3101 Center Street by 10:00 a.m. the day of the meeting to give the City Clerk adequate time to forward your comments to the City Council.
Advance Correspondence/Written Comments received by 12:00 p.m. the Tuesday preceding the Council meeting will be included in the agenda packet. Written Comments received after that time and by 10:00 a.m. the day of the meeting will be provided to the members of the City Council and, if relating to a staff report, immediately posted to the City’s website.
Copies of the comments will be placed on the back table for public inspection at the meeting.
These comments will not be read aloud but will be acknowledged. All comments will be available for inspection in the Administration Department during normal business hours.
The Brown Act: Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall and Town Hall windows, and on the City’s website: www.cityofplacerville.org.
To ensure that matters are decided based on evidence made available publicly before and during the meeting, Councilmembers will not review or consider information received electronically while the meeting is in progress.
Reasonable Accommodations: In compliance with the Americans with Disabilities Act, if you are a person with a disability and you need a disability-related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (530) 642-5531, (530) 642-5538 (fax), or [email protected]. Requests must be made as early as possible and at least two full business days before the start of the meeting. Some requests may be accommodated closer to the meeting.
________________________________________________________________________ Regular Meeting of the City Council of February 14, 2023 2 Visit us on “The Web” at www.cityofplacerville.org
CITY COUNCIL MEMBERS
MICHAEL SARAGOSA, MAYOR
JACKIE NEAU, VICE-MAYOR
JOHN CLERICI
NICOLE GOTBERG
DAVID YARBROUGH
M. CLEVE MORRIS MONA EBRAHIMI REGINA O’CONNELL
CITY MANAGER CITY ATTORNEY CITY CLERK
____________________________________________________________________________________ 4:00 P.M. CLOSED SESSION
Item 1: Conference with Real Property Negotiator
Government Code § 54956.8
Property: 525 Main Street, Placerville, CA 95667
City Negotiator: Cleve Morris, City Manager
Negotiating Party: Arts & Culture El Dorado
Under Negotiation: Lease price and terms of payment
Item 2: Public Employment Performance Evaluation
Government Code § 54957
Position: City Manager
Item 3: Conference with Labor Negotiators
Government Code § 54957.6
Unrepresented employee: City Manager
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. ROLL CALL: Clerici, Gotberg, Neau, Saragosa, Yarbrough
3. CEREMONIAL MATTERS
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
5. ADOPTION OF AGENDA
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
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7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 A. Approve the Minutes of the Special City Council Meeting of January 6, 2023 (Ms. O’Connell)
B. Approve the Minutes of the Regular City Council Meeting of January 24, 2023 (Ms. O’Connell)
C. Approve the Minutes of the Special City Council Meeting of February 7, 2023 (Ms. O’Connell)
7.2 Approve the Accounts Payable Register (Mr. Warren)
7.3 Approve the Payroll Register (Mr. Warren)
7.4 Receive and File Public Records Requests (Ms. O’Connell)
7.5 Adopt a Resolution Approving a Street Frontage Improvement Agreement (SF-412) for the Property Located at 2808 Jaymar Court, Identified as Assessor’s Parcel Number 050-341-020, and Authorize the City Engineer to Process the Agreement and to Record the Agreement at the El Dorado County Office of the Recorder. (Ms.
Neves)
Att. A: Resolution
Att. B: Street Frontage Improvement Agreement
7.6 Acknowledge and File the Status Update on the 2023 Master Equipment Lease/Purchase Agreement and the Initial Equipment Lease Draw No. 1 with Bank of America, National Association (Mr.
Warren)
8. PUBLIC COMMENT – NON-AGENDA ITEMS
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council.
State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances.
The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy.
8.1 Oral Communication
________________________________________________________________________ Regular Meeting of the City Council of February 14, 2023 4 Visit us on “The Web” at www.cityofplacerville.org
8.2 Written Communication
9. ITEMS PULLED FROM THE CONSENT CALENDAR
10. ORDINANCES
11. PUBLIC HEARINGS
12. DISCUSSION/ACTION ITEMS
12.1 Take the Following Actions:
1. Review the Results from the Recent Survey of Downtown Merchants About the Farmers Market Held on Wednesday
Afternoons Around the Bell Tower; and
2. Provide Direction to Staff for the Continued Use of the Bell Tower Area for a Farmer’s Market by El Dorado County Farm Trails (Mr. Zeller)
Att. A: Example of Survey
Att. B: Survey Summary
Att. C: Written Survey Comments
12.2 Adopt a Resolution:
1. Approving an Agreement with Sun Ridge Systems, Inc.
for the Purchase of the RIMS Records Management System (RMS) and Computer Aided Dispatch (CAD) Software in the Amount of $299,423.00 and an Annual Software Maintenance Fee in the Amount of $25,350 for the Police Department CAD/RMS Hardware and Software Conversion Project (CIP #42301); and
2. Authorizing the Chief of Police or Designee to Execute the Same and Any Other Associated Documentation for the Said Purchase. (Mr. Wren)
Att. A: Resolution
Att. B: Contract from Sun Ridge Systems, Inc.
12.3 Adopt a Resolution Approving an Agreement with Stratti for Supplemental IT Services and Computer Hardware for the Police Department CAD/RIMS Hardware and Software Conversion Project (CIP #42301), New Backup and Disaster Recovery Solutions, and Network Mapping Services, for a Not to Exceed Amount of ________________________________________________________________________ Regular Meeting of the City Council of February 14, 2023 5 Visit us on “The Web” at www.cityofplacerville.org
$82,924.11, and Monthly Subscription Fees Totaling $2,212.50 and Authorizing the City Manager to Execute the Same (Mr. Morris) Att. A: Resolution
Att. B: CIP Project Description
Att. C: Supplemental IT Services Proposal
Att. D: Draft Supplemental IT Services Agreement
12.4 Adopt a Resolution Approving a Banner Reservation Fee of $200.00 for the Reservation and Placement of Promotional Banners Across Main Street Effective February 15, 2023 (Mr. Zeller)
Att. A: Resolution
12.5 Adopt a Resolution:
1. Directing Staff to Proceed with De-programming Funding Through the Highway Safety Improvement Program (HSIP) and Terminate the Spring Street and Pleasant Street Intersection Safety Project (CIP #41926); and
2. Approving a $19,000 Budget Liquidation of HSIP
Revenues for the Said Project. (Ms. Neves)
Att. A: Resolution
Att. B: Project Exhibit
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
Vice-Mayor Neau, Councilmember Yarbrough
• El Dorado County Transportation Commission
Mayor Saragosa, Vice-Mayor Neau, Councilmember Clerici
• LAFCO (El Dorado Local Agency Formation Commission)
Councilmember Clerici
• SACOG (Sacramento Area Council of Governments)
Mayor Saragosa
• Pioneer Community Energy Board of Directors
Councilmember Yarbrough
• Placerville Fire Safe Council
Vice-Mayor Neau
• City/County Two by Two Committee
Mayor Saragosa, Vice-Mayor Neau
________________________________________________________________________ Regular Meeting of the City Council of February 14, 2023 6 Visit us on “The Web” at www.cityofplacerville.org
• Opportunity Knocks/Continuum of Care
Councilmember Gotberg
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
15. CITY MANAGER AND STAFF REPORTS
15.1 Receive and file January 2023 Police Report – Stats (Chief Wren) Att. A: Stats – January 2023
15.2 Receive and File January Fire Station 25 Run Report (Chief Cordero) Att. A: January Report
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include:
Introduction of new PD personnel, Swearing in of new police officer, Vlad Bondar, Broadway Sidewalks, Special Meeting Minutes - Commission Interviews, Committee Appointments, Worker’s Compensation Trending Report, Investment Report, and Measure J Report.
17. ADJOURNMENT
The next regularly scheduled City Council meeting will be held on Tuesday, February 28, 2023, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting _______________________________________________________________
CERTIFICATION OF AGENDA POSTING
I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the February 14, 2023, Regular Meeting of the Placerville City Council was posted and available for review on February 9, 2023 at City Hall, 3101 Center Street, Placerville, CA 95667 and at Town Hall, 549 Main Street, Placerville, CA 95667
The Agenda is also available on the City website at www.cityofplacerville.org Attest: ___________________________________
Regina O’Connell, CPMC, City Clerk