________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 14, 2023 1 Visit us on “The Web” at www.cityofplacerville.org
MINUTES
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, FEBRUARY 14, 2023
CLOSED SESSION 4:00 P.M.
OPEN SESSION: 5:00 P.M.
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
4:00 P.M. CLOSED SESSION
Item 1: Conference with Real Property Negotiator
Government Code § 54956.8
Property: 525 Main Street, Placerville, CA 95667
City Negotiator: Cleve Morris, City Manager
Negotiating Party: Arts & Culture El Dorado
Under Negotiation: Lease price and terms of payment
Item 2: Public Employment Performance Evaluation
Government Code § 54957
Position: City Manager
Item 3: Conference with Labor Negotiators
Government Code § 54957.6
Unrepresented employee: City Manager
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The meeting was called to order at 5:02 p.m. and The Pledge of Allegiance to the Flag was recited.
2. ROLL CALL: Present: Clerici, Gotberg, Neau, Saragosa, Yarbrough
3. CEREMONIAL MATTERS
No ceremonial matters were scheduled.
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
Elena Pacheco, Attorney from Kronick Moskovitz Tiedemann & Girard, sat in for the City’s regular City Attorney, Mona Ebrahimi. Ms. Pacheco stated no action ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 14, 2023 2 Visit us on “The Web” at www.cityofplacerville.org
was taken on Item 1 in Closed Session and the City Council directed Staff to bring Items 2 and 3 back for Open Session at a future meeting.
5. ADOPTION OF AGENDA
It was moved by Vice-Mayor Neau and seconded by Councilmember Gotberg that the City Council adopt the agenda as presented. The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
The City Council made brief comments.
6.2 The City Engineer provided an update on the repairs to sinkholes in town due to the recent storms.
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 A. Approve the Minutes of the Special City Council Meeting of January 6, 2023 (Ms. O’Connell)
Approved the Minutes of the Special City Council Meeting of January 6, 2023.
B. Approve the Minutes of the Regular City Council Meeting of January 24, 2023 (Ms. O’Connell)
Approved the Minutes of the Regular City Council Meeting of January 24, 2023.
C. Approve the Minutes of the Special City Council Meeting of February 7, 2023 (Ms. O’Connell)
Approved the Minutes of the Special City Council Meeting of February 7, 2023.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 14, 2023 3 Visit us on “The Web” at www.cityofplacerville.org
7.2 Approve the Accounts Payable Register (Mr. Warren)
Approved the Accounts Payable Register.
7.3 Approve the Payroll Register (Mr. Warren)
Approved the Payroll Register.
7.4 Receive and File Public Records Requests (Ms. O’Connell) Received and filed public records requests.
7.5 Adopt a Resolution Approving a Street Frontage Improvement Agreement (SF-412) for the Property Located at 2808 Jaymar Court, Identified as Assessor’s Parcel Number 050-341-020, and Authorize the City Engineer to Process the Agreement and to Record the Agreement at the El Dorado County Office of the Recorder. (Ms.
Neves)
Resolution No. 9167
Public comments were received from Ryan Carter. The City Council adopted a resolution approving a Street Frontage Improvement Agreement (SF-412) for the property located at 2808 Jaymar Court, identified as Assessor’s Parcel Number 050-341-020, and authorize the City Engineer to process the agreement and to record the agreement at the El Dorado County Office of the Recorder.
7.6 Acknowledge and File the Status Update on the 2023 Master Equipment Lease/Purchase Agreement and the Initial Equipment Lease Draw No. 1 with Bank of America, National Association (Mr.
Warren)
Acknowledged and filed the status update on the 2023 Master Equipment Lease/Purchase Agreement and the Initial Equipment Lease Draw No. 1 with Bank of America, National Association.
Public comments were received from Ryan Carter on Item 7.5. It was moved by Councilmember Clerici and seconded by Councilmember Yarbrough that the City Council approve the Consent Calendar as presented. The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 14, 2023 4 Visit us on “The Web” at www.cityofplacerville.org
8. PUBLIC COMMENT – NON-AGENDA ITEMS
8.1 Oral Communication
Oral communication was received from Ryan Carter, Jane McGinnis, Sue Rodman, and Ruth Michelson.
8.2 Written Communication
No written communication was received.
9. ITEMS PULLED FROM THE CONSENT CALENDAR
No items were pulled from the Consent Calendar.
10. ORDINANCES
No ordinances were scheduled.
11. PUBLIC HEARINGS
No public hearings were scheduled.
12. DISCUSSION/ACTION ITEMS
12.1 Take the Following Actions:
1. Review the Results from the Recent Survey of Downtown Merchants About the Farmers Market Held on Wednesday
Afternoons Around the Bell Tower; and
2. Provide Direction to Staff for the Continued Use of the Bell Tower Area for a Farmer’s Market by El Dorado County Farm Trails (Mr. Zeller)
The Director of Community Services presented the item and responded to Council questions. Public comments were received from Mike Owen, Ruth Carter, Sue Rodman, Albert Fausel, Ruth Michelson, Dennis Thomas, Ryan Carter, Shawna Hartsell, and Angie (last name not given). Following Council discussion, it was moved by Vice-Mayor Neau and seconded by Councilmember Yarbrough that the City Council direct Staff to meet with the El Dorado County Farm Trails Association to craft a transition plan to move the market to another suitable location on public property within the City. The motion was passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 14, 2023 5 Visit us on “The Web” at www.cityofplacerville.org
12.2 Adopt a Resolution:
1. Approving an Agreement with Sun Ridge Systems, Inc.
for the Purchase of the RIMS Records Management System (RMS) and Computer Aided Dispatch (CAD) Software in the Amount of $299,423.00 and an Annual Software Maintenance Fee in the Amount of $25,350 for the Police Department CAD/RMS Hardware and Software Conversion Project (CIP #42301); and
2. Authorizing the Chief of Police or Designee to Execute the Same and Any Other Associated Documentation for the Said Purchase. (Mr. Wren)
Resolution No. 9168
The Chief of Police summarized the item and responded to Council questions. Public comments were received from Sue Rodman. Following Council discussion, it was moved by Councilmember Clerici and seconded by Councilmember Yarbrough that the City Council adopt a resolution for the following actions:
1. Approving an agreement with Sun Ridge Systems, Inc. for the purchase of the RIMS Records Management System (RMS) and Computer Aided Dispatch (CAD) Software in the amount of $299,423.00 and an Annual Software Maintenance Fee in the amount of $25,350 for the Police Department CAD/RMS Hardware and Software Conversion Project (CIP #42301); and
2. Authorizing the Chief of Police or designee to execute the same and any other associated documentation for the said purchase.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.3 Adopt a Resolution Approving an Agreement with Stratti for Supplemental IT Services and Computer Hardware for the Police Department CAD/RIMS Hardware and Software Conversion Project (CIP #42301), New Backup and Disaster Recovery Solutions, and Network Mapping Services, for a Not to Exceed Amount of $82,924.11, and Monthly Subscription Fees Totaling $2,212.50 and Authorizing the City Manager to Execute the Same (Mr. Morris) Resolution No. 9169
The City Manager presented the staff report. Brent Largent, Founder and President of Stratti, was present to help answer Council questions. No ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 14, 2023 6 Visit us on “The Web” at www.cityofplacerville.org
public comments were received. Following Council discussion, it was moved by Councilmember Gotberg and seconded by Councilmember Yarbrough that the City Council adopt a resolution approving an agreement with Stratti for supplemental IT services and computer hardware for the Police Department CAD/RIMS Hardware and Software Conversion Project (CIP #42301), New Backup and Disaster Recovery Solutions, and Network Mapping Services, for a not to exceed amount of $82,924.11, and monthly subscription fees totaling $2,212.50 and authorizing the City Manager to execute the same.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.4 Adopt a Resolution Approving a Banner Reservation Fee of $200.00 for the Reservation and Placement of Promotional Banners Across Main Street Effective February 15, 2023 (Mr. Zeller)
Resolution No. 9170
The Director of Community Services summarized the report. No public comments were received. It was moved by Councilmember Clerici and seconded by Councilmember Gotberg that the City Council adopt a resolution approving a banner reservation fee of $200.00 for the reservation and placement of promotional banners across Main Street effective February 15, 2023.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.5 Adopt a Resolution:
1. Directing Staff to Proceed with De-programming Funding Through the Highway Safety Improvement Program (HSIP) and Terminate the Spring Street and Pleasant Street Intersection Safety Project (CIP #41926); and
2. Approving a $19,000 Budget Liquidation of HSIP
Revenues for the Said Project. (Ms. Neves)
Resolution No. 9171
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 14, 2023 7 Visit us on “The Web” at www.cityofplacerville.org
The City Engineer presented the item and responded to Council questions.
Public comments were received from Sue Rodman. Following Council discussion, it was moved by Councilmember Gotberg and seconded by Councilmember Clerici that the City Council adopt a resolution for the following actions:
1. Directing Staff to proceed with de-programming funding through the Highway Safety Improvement Program (HSIP) and terminate the Spring Street and Pleasant Street Intersection Safety Project (CIP #41926); and
2. Approving a $19,000 budget liquidation of HSIP revenues for the said project.
The motion was passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
Vice-Mayor Neau reported that the 2022/23 Mid-year Operating Budget Adjustments were adopted. The board authorized local, short-range transit plan updates and approved a student bus art contest. Councilmember Yarbrough noted Vice-Mayor Neau was elected to Chairperson of the Board of Directors.
• El Dorado County Transportation Commission
Councilmember Clerici reported that a salary adjustment was approved for the Executive Director, an amendment to the 2022/23 Overall Work Program was adopted, and Mayor Saragosa volunteered to be a voting delegate to represent El Dorado County Transportation Commission for the California Association of Councils of Governments. He also stated a collaborative agreement for federal advocacy services was discontinued. Councilmember Clerici was elected to Chair of the Commission.
• LAFCO (El Dorado Local Agency Formation Commission)
Councilmember Clerici reported that he volunteered for a sub-committee that will review spheres of influence, potential annexation locations, and boundary line adjustments around the City as part of a recurring 5-year update. He met with City staff to review locations that may potentially need to be included in the sphere of influence.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 14, 2023 8 Visit us on “The Web” at www.cityofplacerville.org
• SACOG (Sacramento Area Council of Governments)
Mayor Saragosa reported that next year’s budget was reviewed, they had an introduction of their state lobbyist team, and reviewed some upcoming legislation changes.
• Pioneer Community Energy Board of Directors
Councilmember Yarbrough reported that he was sworn in on the Board of Directors and the next meeting will take place on Thursday. • Placerville Fire Safe Council
Vice-Mayor Neau said the Fire Safe Council is planning to have their second annual fire preparedness event on March 18, 2023 from 9:00 a.m. to 3:00 p.m. at Midtown Mall.
• City/County Two by Two Committee
Mayor Saragosa said the Committee has not met, but a meeting is scheduled for later this month.
• Opportunity Knocks/Continuum of Care
Councilmember Gotberg reported that the process for applying for emergency solutions grants was discussed and updates regarding the opening of the Navigation Center were received.
Public comments were received from Sue Rodman.
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
No requests for future agenda items were made.
15. CITY MANAGER AND STAFF REPORTS
15.1 Receive and file January 2023 Police Report – Stats (Chief Wren) The report was received and filed.
15.2 Receive and File January Fire Station 25 Run Report (Chief Cordero) The report was received and filed.
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include:
Introduction of new PD personnel, Swearing in of new police officer, Vlad Bondar, ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 14, 2023 9 Visit us on “The Web” at www.cityofplacerville.org
Broadway Sidewalks, Special Meeting Minutes - Commission Interviews, Committee Appointments, Worker’s Compensation Trending Report, Investment Report, and Measure J Report.
17. ADJOURNMENT @ 7:19 p.m.
The next regularly scheduled City Council meeting will be held on Tuesday, February 28, 2023, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting Regina O’Connell, CPMC, City Clerk