________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 14, 2023 1 Visit us on “The Web” at www.cityofplacerville.org
MINUTES
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, MARCH 14, 2023
NO CLOSED SESSION SCHEDULED
OPEN SESSION: 5:00 P.M.
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
NO CLOSED SESSION SCHEDULED
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The meeting was called to order at 5:02 p.m. and The Pledge of Allegiance to the Flag was recited.
2. ROLL CALL: Present: Clerici, Gotberg, Neau, Saragosa, Yarbrough
3. CEREMONIAL MATTERS
No ceremonial matters were scheduled.
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
No closed session was scheduled.
5. ADOPTION OF AGENDA
It was moved by Councilmember Clerici and seconded by Councilmember Gotberg that the City Council adopt the agenda as presented. The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
The City Council made brief comments.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 14, 2023 2 Visit us on “The Web” at www.cityofplacerville.org
6.2 Placerville Fire Safe Council Update (Mr. Morris)
The City Manager shared a flyer with information about the upcoming wildfire season preparedness event taking place on March 18, 2023.
6.3 Presentation Regarding the US 50 Corridor Action Plan, also known as Trip to Green (Ms. Neves)
The City Engineer introduced Bryan Gant from Wood Rogers who presented information regarding the US 50 Corridor Action Plan, also known as Trip to Green. Public comments were received from Jerry Barton of the El Dorado County Transportation Commission, Ruth Michelson, Ryan Carter, Sue Rodman, Ruth Carter, and Kirk Smith.
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 A. Approve the Minutes of the Special City Council Meeting of February 28, 2023 (Ms. O’Connell)
Approved the Minutes of the Special City Council Meeting of February 28, 2023.
B. Approve the Minutes of the Regular City Council Meeting of February 28, 2023 (Ms. O’Connell)
Approved the Minutes of the Regular City Council Meeting of February 28, 2023.
7.2 Approve the Accounts Payable Register (Mr. Warren)
Approved the Accounts Payable Register.
7.3 Approve the Payroll Register (Mr. Warren)
Approved the Payroll Register.
7.4 Receive and File Public Records Requests (Ms. O’Connell) Received and filed Public Records Requests.
7.5 Adopt a Resolution:
1. Approving an Agreement with Entrypoint Networks in
the amount of $228,075 to Provide Broadband Consulting Services to implement the City’s Broadband Fiber Planning Project (CIP ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 14, 2023 3 Visit us on “The Web” at www.cityofplacerville.org
#42340) in Accordance with the Local Agency Technical Assistance Grant (LATA) Received by the City; and
2. Authorizing the City Manager, City Attorney, and the City Clerk to Execute the Same; and
3. Appropriating $499,959 in Local Agency Technical
Assistance Grant Funds for the Said Project (Mr. Morris) Resolution No. 9176
Adopted a Resolution for the following actions:
1. Approving an Agreement with Entrypoint Networks in
the amount of $228,075 to provide Broadband Consulting Services to implement the City’s Broadband Fiber Planning Project (CIP #42340) in accordance with the Local Agency Technical Assistance Grant (LATA) received by the City; and
2. Authorizing the City Manager, City Attorney, and the City Clerk to Execute the Same; and
3. Appropriating $499,959 in Local Agency Technical
Assistance Grant Funds for the said project.
7.6 Adopt a Resolution Approving the Amended Job Description for the Water Reclamation Facility Supervisor Position (Ms. Neves) Resolution No. 9177
Adopted a Resolution approving the amended Job Description for the Water Reclamation Facility Supervisor Position.
It was moved by Vice-Mayor Neau and seconded by Councilmember Yarbrough that the City Council approve the Consent Calendar as presented. The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
8. PUBLIC COMMENT – NON-AGENDA ITEMS
8.1 Oral Communication
Oral communication was received from Paul Coggiola, Ruth Michelson, Kirk Smith, Ruth Carter, and Sue Rodman. Ruth Michelson submitted Wine Mixer invitations for distribution to the City Council, a copy of which is on file in the City Clerk’s office.
8.2 Written Communication
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 14, 2023 4 Visit us on “The Web” at www.cityofplacerville.org
No written communication was received.
9. ITEMS PULLED FROM THE CONSENT CALENDAR
No items were pulled from the consent calendar.
10. ORDINANCES
No ordinances were scheduled.
11. PUBLIC HEARINGS
No public hearings were scheduled.
12. DISCUSSION/ACTION ITEMS
12.1 Adopt a Resolution Approving and Affirming Amendment No. 3 to the Employment Agreement with M. Cleve Morris, City Manager, Which Provides City Paid IRC Section 457(b) Deferred Compensation Contributions Equal to 5.00% of Base Salary Effective March 4, 2023 and Authorizing the Mayor to Execute the Same (Ms.
Ebrahimi/Mr. Warren)
Resolution No. 9178
The Assistant City Manager/Director of Finance presented the item. Public comments were received from Sue Rodman, Kirk Smith, and Ryan Carter.
Following Council discussion, it was moved by Vice-Mayor Neau and seconded by Councilmember Clerici that the City Council adopt a resolution approving and affirming Amendment No. 3 to the Employment Agreement with M. Cleve Morris, City Manager, which provides City-paid IRC Section 457(b) deferred compensation contributions equal to 5.00% of base salary effective March 4, 2023, and authorizing the Mayor to execute the same.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.2 Adopt a Resolution Opposing Initiative No. 21-0042A1, the Taxpayer Protection and Government Accountability Act (Mr. Morris) Resolution No. 9179
The City Manager summarized the item and responded to Council questions. Public comments were received from Sue Rodman and Ryan ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 14, 2023 5 Visit us on “The Web” at www.cityofplacerville.org
Carter. Following Council discussion, it was moved by Councilmember Clerici and seconded by Councilmember Gotberg that the City Council adopt a resolution opposing Initiative No. 21-0042A1, the Taxpayer Protection and Government Accountability Act. The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.3 Confirm the Recommended Appointments to the Measures H & L Sales Tax Committee and the Placerville Economic Advisory Committee (Ms. O’Connell)
The City Clerk presented the item. Public comment was received from Sue Rodman. Following Council discussion, it was moved by Councilmember Clerici and seconded by Vice-Mayor Neau that the City Council confirm the recommended appointments to the Measures H & L Sales Tax Committee and the Placerville Economic Advisory Committee. The motion passed unanimously by the following voice vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.4 Acknowledge and File the Fiscal Year 2022/2023 Mid-Year Budget Report as Presented (Mr. Warren)
The Assistant City Manager/Director of Finance presented the Mid-Year Budget Report with additional input from department heads. Public comment was received from Sue Rodman. The item was acknowledged and filed.
12.5 Review the Requested Use of the Bell Tower Area by the El Dorado Cougars Band for their Annual Fundraiser known as “Taste on Main” and Provide the Council Options for Layout of the Venue (Mr. Zeller) The Director of Community Services presented the report and responded to Council questions. Public comments were received from Nick Grgich (El Dorado High School Cougar Band Aide President) and Sue Rodman.
Following Council discussion, it was moved by Mayor Saragosa and seconded by Vice-Mayor Neau that the City Council, subject to approval of an event permit, approve the use of the Bell Tower area for the annual Taste on Main fundraiser, allow for the closure of Stagecoach Alley, and require the applicant to provide volunteers to help with security, crowd control, and maintaining the free flow of sidewalk foot traffic. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 14, 2023 6 Visit us on “The Web” at www.cityofplacerville.org
The motion was passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.6 Adopt a Resolution:
1. Approving a Construction Contract with Carnahan
Electric in the amount of $37,619.00 to Retrofit 120 Ceiling Lights to LED’s for the Center Street Parking Structure LED Lighting Retrofit Project (CIP #42344) and Authorizing the City Manager to Execute the Same; and
2. Approving a $40,000 Budget Liquidation from the
Downtown Parking Fund for the Public Parking Rehabilitation Project (CIP #41822); and
3. Approving a $20,000 Budget Appropriation from the
Downtown Parking Fund Contingency for Unforeseen Expenditures for the said Project; and
4. Approving a $20,000 Budget Appropriation from the
Downtown Parking Fund Unassigned Fund Balance for the said Project (Mr. Zeller)
Resolution No. 9180
The Director of Community Services summarized the item and responded to Council questions. Public comment was received from Sue Rodman.
Following Council discussion, it was moved by Vice-Mayor Neau and seconded by Councilmember Clerici that the City Council adopt a resolution for the following actions:
1. Approving a Construction Contract with Carnahan Electric in the amount of $37,619.00 to retrofit 120 ceiling lights to LED’s for the Center Street Parking Structure LED Lighting Retrofit Project (CIP #42344) and authorizing the City Manager to execute the same; and
2. Approving a $40,000 Budget Liquidation from the Downtown Parking Fund for the Public Parking Rehabilitation Project (CIP #41822); and
3. Approving a $20,000 Budget Appropriation from the
Downtown Parking Fund Contingency for Unforeseen Expenditures for the said Project; and
4. Approving a $20,000 Budget Appropriation from the
Downtown Parking Fund Unassigned Fund Balance for the said project.
The motion passed by the following roll-call vote:
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 14, 2023 7 Visit us on “The Web” at www.cityofplacerville.org
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.7 Adopt a Resolution:
1. Approving a $619,931 Budget Appropriation from the
Highway Bridge Program for the Placerville Drive at Hangtown Creek Bridge Replacement Project (CIP #41410); and
2. Authorizing Staff to Issue Notice to Proceed No. 4 in the amount of $663,100.93 with Dewberry Engineers, Inc. for the said project (Ms. Neves)
Resolution No. 9181
The City Engineer presented the report. Public comment was received from Sue Rodman. It was moved by Councilmember Clerici and seconded by Vice-Mayor Neau that the City Council adopt a resolution for the following actions:
1. Approving a $619,931 Budget Appropriation from the
Highway Bridge Program for the Placerville Drive at Hangtown Creek Bridge Replacement Project (CIP #41410); and
2. Authorizing Staff to issue Notice to Proceed No. 4 in the amount of $663,100.93 with Dewberry Engineers, Inc. for the said project.
The motion was passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.8 Review Proposal to Replace Banners on Main Street and Provide Staff with Direction (Mr. Morris)
The City Manager presented the item. Public comment was received from Sue Rodman. Following Council discussion, it was moved by Councilmember Clerici and seconded by Councilmember Yarbrough that the City Council approve the program as outlined in the staff report, authorize the Community Foundation to develop and recommend new banners, and fund the purchase of the banners.
The motion passed unanimously by the following voice vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 14, 2023 8 Visit us on “The Web” at www.cityofplacerville.org
ABSTAIN: None
12.9 Authorize One or More Councilmembers and/or Staff to Attend the El Dorado County Chamber Study Mission 2023, to Austin, Texas, and Approving any Necessary Budget Appropriations from the General Fund Undesignated Fund Balance to Cover the Cost (Mr.
Morris)
The City Manager summarized the item and responded to Council questions. No public comments were received. Following Council discussion, it was moved by Councilmember Clerici and seconded by Councilmember Yarbrough that the City Council authorize the Mayor to appoint one Council member (appointment to be made at a future City Council meeting) to attend the El Dorado County Chamber Study Mission 2023 in Austin, Texas, and approve any necessary budget appropriations from the General Fund Undesignated Fund Balance to cover the cost.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
Vice-Mayor Neau reported that the proposed fiscal year 2023/24 preliminary operating and capital plan budgets were approved and filed. • El Dorado County Transportation Commission
Councilmember Clerici reported that the Commission received and approved for dissemination the draft 2023/24 Overall Work Program and Budget and received the US 50 Corridor Action Plan/Trip to Green presentation. • LAFCO (El Dorado Local Agency Formation Commission)
Councilmember Gotberg reported that the Commission made some changes to their budget processes for the upcoming year. Councilmember Gotberg was sworn in as the alternate City member.
• SACOG (Sacramento Area Council of Governments)
No report, the Council meets next Thursday.
• Pioneer Community Energy Board of Directors
Councilmember Yarbrough reported SB 1382 was discussed. • Placerville Fire Safe Council
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 14, 2023 9 Visit us on “The Web” at www.cityofplacerville.org
Vice-Mayor Neau said the Council worked on approving a final map and reminded the public of the March 18, 2023, wildfire season preparedness event taking place at Midtown Mall.
• City/County Two by Two Committee
Mayor Saragosa reported that the Committee met and discussed the Navigation Center and the handling of calls for service.
• Opportunity Knocks/Continuum of Care
Councilmember Gotberg reported that the new Department of Health Services Technical Assistance Marketplace was discussed, and the Coordinated Entry Survey was extended to March 20, 2023 due to weather conditions in the Tahoe Basin. Also, a data sharing agreement was approved between the County and Managed Care partners, and the board received an update on the Navigation Center.
Public comment was received from Sue Rodman.
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
With concurrence from the City Council, Councilmember Clerici offered to work with Staff to prepare a proposal for PEAC to consider weddings at the Bell Tower.
15. CITY MANAGER AND STAFF REPORTS
15.1 Receive and file February 2023 Police Report - Stats (Chief Wren) The City Manager noted a correction to the chart data in Attachment A.
The report was received and filed.
15.2 Receive and File February Fire Station 25 Run Report (Chief Cordero)
Received and filed the February 2023 report.
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include:
Introduction and swearing in of new Police Department staff, Spring Street Storm Drain Repair Contract Change Orders and Project Close Out, Broadway Sidewalks and Maintenance, Cedar Ravine Road Multimodal Study CIP and Contract with CivicWell for Cedar Ravine Road Multimodal Study, Clay Street Update, Astonia Estates Final Map Approval, and Quarterly Sales Tax Reports
17. ADJOURNMENT @ 8:40 p.m.
The next regularly scheduled City Council meeting will be held on Tuesday, March 28, 2023, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting Regina O’Connell, CPMC, City Clerk