________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 28, 2023 1 Visit us on “The Web” at www.cityofplacerville.org
MINUTES
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, MARCH 28, 2023
NO CLOSED SESSION SCHEDULED
OPEN SESSION: 5:00 P.M.
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
NO CLOSED SESSION SCHEDULED
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The Mayor called the meeting to order at 5:02 p.m. and The Pledge of Allegiance to the Flag was recited.
2. ROLL CALL: Present: Clerici, Gotberg, Neau, Saragosa, Yarbrough
3. CEREMONIAL MATTERS
3.1 Introduction and Swearing In of New Police Department Employees (Chief Wren)
The Chief of Police introduced several new Police Department employees and administered their Oaths of Office.
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
No Closed Session was scheduled; no report.
5. ADOPTION OF AGENDA
It was moved by Vice-Mayor Neau and seconded by Councilmember Yarbrough that the City Council adopt the agenda as presented. The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 28, 2023 2 Visit us on “The Web” at www.cityofplacerville.org
6.1 Brief Comments by the City Council
The City Council made brief comments. The City Manager provided an update regarding the recouping of expenses incurred from recent storm damage.
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 Approve the Minutes of the Regular City Council Meeting of March 14, 2023 (Ms. O’Connell)
Approved the Minutes of the Regular City Council Meeting of March 14, 2023.
7.2 Approve the Accounts Payable Register (Mr. Warren)
Approved the Accounts Payable Register.
7.3 Approve the Payroll Register (Mr. Warren)
Approved the Payroll Register.
7.4 Receive and File Public Records Requests (Ms. O’Connell) Received and filed Public Records Requests.
It was moved by Vice-Mayor Neau and seconded by Councilmember Gotberg that the City Council approve the Consent Calendar as presented. The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
8. PUBLIC COMMENT – NON-AGENDA ITEMS
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council.
State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances.
The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 28, 2023 3 Visit us on “The Web” at www.cityofplacerville.org
8.1 Oral Communication
Oral communication was received from Sue Rodman.
8.2 Written Communication
No written communication was received.
9. ITEMS PULLED FROM THE CONSENT CALENDAR
No items were pulled from the Consent Calendar.
10. ORDINANCES
No ordinances were scheduled.
11. PUBLIC HEARINGS
No public hearings were scheduled.
12. DISCUSSION/ACTION ITEMS
12.1 Adopt a Resolution:
1. Approving a $733,740 Budget Appropriation in Highway Safety Improvement Program (HSIP) Funds for the Broadway Sidewalks Project (CIP #41606); and
2. Approving an $800,000 Budget Appropriation in Urban
Surface Transportation Block Grant Program (STBGP) Funds for the Said Project; and
3. Approving a Consulting Services Agreement with
Dewberry Engineers Inc. for Construction Management and Inspection Services in the Amount of $331,655.80 for the Said Project, and Authorizing the City Manager to Execute the Same; and
4. Approving Amendment No. 8 to the Consultant Services Agreement with R.E.Y. Engineers, Inc. for Additional Construction Engineering Design Services in the Amount of $26,527 for the Said Project, and Authorizing the City Manager to Execute the Same; and
5. Authorizing the Issuance of Notice to Proceed #10 to R.E.Y. Engineers, Inc. for the Construction Engineering Phase in the Total Amount of $45,927 for the Said Project; and
6. Authorizing the Engineering Department to Release
Construction Contract Documents for Public Bidding (Ms. Neves) Resolution No. 9182
The City Engineer presented the item and responded to Council questions.
Public comments were received from Sue Rodman. Following Council ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 28, 2023 4 Visit us on “The Web” at www.cityofplacerville.org
discussion, it was moved by Councilmember Gotberg and seconded by Vice-Mayor Neau that the City Council adopt a resolution for the following actions:
1. Approving a $733,740 Budget Appropriation in Highway Safety Improvement Program (HSIP) Funds for the Broadway Sidewalks Project (CIP #41606); and
2. Approving an $800,000 Budget Appropriation in Urban
Surface Transportation Block Grant Program (STBGP) Funds for the said project; and
3. Approving a Consulting Services Agreement with Dewberry Engineers Inc. for Construction Management and Inspection Services in the amount of $331,655.80 for the said project, and authorizing the City Manager to execute the same; and
4. Approving Amendment No. 8 to the Consultant Services Agreement with R.E.Y. Engineers, Inc. for additional Construction Engineering Design services in the amount of $26,527 for the said project, and authorizing the City Manager to execute the same; and
5. Authorizing the issuance of Notice to Proceed #10 to R.E.Y.
Engineers, Inc. for the Construction Engineering Phase in the total amount of $45,927 for the said project; and
6. Authorizing the Engineering Department to release
construction contract documents for public bidding.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.2 Adopt a Resolution:
1. Approving Contract Amendment No. 2 with R.E.Y.
Engineers, Inc. in a not to Exceed Amount of $95,732 for the Broadway Maintenance Project – from Mosquito Road to Schnell School Road (CIP #42003), and Authorizing the City Manager to Execute the Same; and
2. Approving a Consultant Services Agreement with
Dewberry Engineers, Inc. in a not to Exceed Amount of $254,107.30 for Construction Management and Inspection Services for the Said Project, and Authorizing the City Manager to Execute the Same; and Authorizing the Engineering Department to Release Construction Contract Documents for Public Bidding (Ms. Neves)
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 28, 2023 5 Visit us on “The Web” at www.cityofplacerville.org
Resolution No. 9183
The City Engineer presented the staff report and responded to Council questions. Public comments were received from Sue Rodman. Following Council discussion, it was moved by Councilmember Clerici and seconded by Councilmember Gotberg that the City Council adopt a resolution for the following actions:
1. Approving Contract Amendment No. 2 with R.E.Y. Engineers, Inc. in a not to exceed amount of $95,732 for the Broadway Maintenance Project – from Mosquito Road to Schnell School Road (CIP #42003), and authorizing the City Manager to execute the same; and
2. Approving a Consultant Services Agreement with Dewberry Engineers, Inc. in a not to exceed amount of $254,107.30 for Construction Management and Inspection Services for the said project, and Authorizing the City Manager to execute the same; and authorizing the Engineering Department to release construction contract documents for public bidding.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.3 Adopt a Resolution:
1. Approving a Budget Appropriation in the Amount of
$270,303 from the Congestion Mitigation and Air Quality Improvement Program (CMAQ) for the Placerville Drive Bicycle and Pedestrian Facilities Project (CIP #41816); and
2. Authorizing Staff to Issue Notice to Proceed No. 5 in the Amount of $200,000 to Dewberry Engineers, Inc. for the Said Project (Ms. Neves)
Resolution No. 9184
The City Engineer presented the item and responded to Council questions.
Public comments were received from Sue Rodman and Michael Drobesh.
Following Council discussion, it was moved by Councilmember Clerici and seconded by Vice-Mayor Neau that the City Council adopt a resolution for the following actions:
1. Approving a Budget Appropriation in the amount of $270,303 from the Congestion Mitigation and Air Quality Improvement Program (CMAQ) for the Placerville Drive Bicycle and Pedestrian Facilities Project (CIP #41816); and
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 28, 2023 6 Visit us on “The Web” at www.cityofplacerville.org
2. Authorizing Staff to issue Notice to Proceed No. 5 in the amount of $200,000 to Dewberry Engineers, Inc. for the said project.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
No meeting.
• El Dorado County Transportation Commission
No meeting.
• LAFCO (El Dorado Local Agency Formation Commission)
Councilmember Gotberg reported that the 2023/24 Budget was reviewed, and the Draft MSR for Placerville is scheduled for LAFCO’s May agenda (no meeting in April).
• SACOG (Sacramento Area Council of Governments)
Mayor Saragosa reported that the Board received a presentation regarding tolling and best practices.
• Pioneer Community Energy Board of Directors
Councilmember Yarbrough reported that, although there was no meeting, he has been working on gathering information relating to SB 1383, the California organics waste mandate, and will make a presentation to the City Council at a future meeting.
• Placerville Fire Safe Council
No meeting.
• City/County Two by Two Committee
No meeting.
• Opportunity Knocks/Continuum of Care
No meeting.
No public comments were received for this item.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 28, 2023 7 Visit us on “The Web” at www.cityofplacerville.org
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
No requests for future agenda items were made.
15. CITY MANAGER AND STAFF REPORTS
15.1 Acknowledge and File the HDL Sales Tax and Economic Reports for the Quarter Ended September 30, 2022 (Mr. Warren)
The Assistant City Manager/Director of Finance summarized the reports for the quarter ended September 30, 2022.
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include:
Proclamation for Child Abuse Prevention Month, Cottonwood 4&6 Agreement & Final Map, Cedar Ravine Road Multimodal Study CIP and Contract with CivicWell for Cedar Ravine Road Multimodal Study, Spring Street Storm Drain Repair Contract Change Orders, Clay Street Dewberry Amendment, Astonia Estates Final Map Approval, Police Department AB481 Annual Report, Chamber Marketing Program Presentation, Investment Report, Measure J Report, Policy for Bell Tower Use, and Assistant Finance Director Position Salary.
17. ADJOURNMENT @ 6:05 p.m.
The next regularly scheduled City Council meeting will be held on Tuesday, April 11, 2023, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting Regina O’Connell, CPMC, City Clerk