________________________________________________________________________ Minutes of the Regular Meeting of the City Council of May 9, 2023 1 Visit us on “The Web” at www.cityofplacerville.org
MINUTES
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, MAY 9, 2023
NO CLOSED SESSION SCHEDULED
OPEN SESSION: 5:00 P.M.
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
NO CLOSED SESSION
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The Mayor called the meeting to order at 5:04 p.m. and The Pledge of Allegiance to the Flag was recited.
2. ROLL CALL: Present: Clerici, Gotberg, Neau, Saragosa, Yarbrough
3. CEREMONIAL MATTERS
3.1 Proclamation for Mental Health Awareness (Mayor Saragosa) The Mayor read the proclamation into the record.
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
No report, no closed session was held.
5. ADOPTION OF AGENDA
It was moved by Councilmember Clerici and seconded by Vice-Mayor Neau that the City Council adopt the agenda as presented. The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of May 9, 2023 2 Visit us on “The Web” at www.cityofplacerville.org
The City Council made brief comments.
6.2 Receive and File Social Media Report (Mr. Morris)
A social media presentation was given by Emily Idleman of Bold Communications. Public comment was received from Michael Drobesh, Kathi Lishman, and Jonathan Gainsbrugh.
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 Approve the Minutes of the Regular City Council Meeting of April 25, 2023 (Ms. O’Connell)
Approved the Minutes of the Regular City Council Meeting of April 25, 2023.
7.2 Approve the Accounts Payable Register (Mr. Warren)
Approved the Accounts Payable Register.
7.3 Approve the Payroll Register (Mr. Warren)
Approved the Payroll Register.
7.4 Receive and File Public Records Requests (Ms. O’Connell) Received and filed public records requests.
7.5 Consider Declaring the Intention to Provide for Annual Levy and Collection of Assessments Pursuant to the Provisions of Division 15, Part 2, of the Streets and Highways Code of the State of California and Setting a Time and Place for Public Hearing Thereon (Orchard Hill and Cottonwood Park) (Mr. Warren)
Resolution No. 9193
The City Council adopted a resolution for preliminary approval of the Engineer’s Annual Levy Reports regarding the proposed levy and collection of assessments and declaring its intention for the levy and collection of assessments for the City of Placerville Landscape and Lighting Maintenance Assessment Districts, Fiscal Year 2023/2024.
It was moved by Councilmember Gotberg and seconded by Councilmember Yarbrough that the City Council approve the Consent Calendar as presented. No ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of May 9, 2023 3 Visit us on “The Web” at www.cityofplacerville.org
public comment was received. The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
8. PUBLIC COMMENT – NON-AGENDA ITEMS
8.1 Oral Communication
Oral communication was received from Jonathan Gainsbrugh, Michael Drobesh, and Mitchell Tee.
8.2 Written Communication
No written communication was received.
9. ITEMS PULLED FROM THE CONSENT CALENDAR
No items were pulled from the consent calendar.
10. ORDINANCES
No ordinances were scheduled.
11. PUBLIC HEARINGS
No public hearings were scheduled.
12. DISCUSSION/ACTION ITEMS
12.1 Consideration of El Dorado Disposal Rates for the Collection of Solid Waste and Recycling within the City of Placerville Franchise Area (Mr. Rivas)
Resolution No. 9194
The Director of Development Services presented the staff report and introduced Ross Reaksecker and Jeff England, from El Dorado Disposal, who shared a presentation with the City Council. Public comments were received from Michael Drobesh, Kathi Lishman, Sue Rodman, and Ryan Carter. Following Council discussion, it was moved by Councilmember Clerici and seconded by Councilmember Gotberg that the City Council adopt a resolution approving rates for the collection of solid waste within the City of Placerville franchise area including a 3% increase with the City Attorney’s suggestion to amend the third recital in the resolution to state, “Whereas, pursuant to said Agreement, El Dorado Disposal will receive certain adjustments based on extraordinary circumstances in the amount ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of May 9, 2023 4 Visit us on “The Web” at www.cityofplacerville.org
of 3%.” and Exhibit “A” attached to the resolution should be amended to reflect 3%.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
The Mayor called for a brief recess.
12.2 Consider Requesting $110,890.36 in Financial Assistance from El Dorado County for the 2023/2024 Fiscal Year to Help Offset Some of the Maintenance Costs Associated with Providing a
Comprehensive Aquatics Program at the Aquatics Center (Mr. Zeller) Resolution 9195
The Director of Community Services presented the item. Public comments were received from Michael Drobesh, Sue Rodman, and Kathi Lishman.
Following Council discussion, it was moved by Councilmember Clerici and seconded by Vice-Mayor Neau that the City Council adopt a resolution requesting $110,890.36 in financial assistance from El Dorado County for the 2023/2024 Fiscal Year to help offset some of the maintenance costs associated with providing a comprehensive aquatics program at the Aquatics Center. The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.3 Consider Recommendation by the Cannabis Community Benefits Committee for Project Funding and Provide Direction to Staff (Mr.
Morris)
Resolution No. 9196
The City Manager presented the item and Annie Aubrey and Kelly Chiusano from the Cannabis Community Benefits Committee were present to answer questions from the City Council. Public comments were received from Sue Rodman, Kathi Lishman, Michael Drobesh, Ryan Carter, Ruth Carter, and Kelly Chiusano. Following Council discussion, it was moved by Councilmember Clerici and seconded by Councilmember Yarbrough that the City Council adopt a resolution for the following actions:
1. Approving Cannabis Community Benefit Program projects totaling $99,550 including a project contingency of $9,050; and
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of May 9, 2023 5 Visit us on “The Web” at www.cityofplacerville.org
2. Approving a budget appropriation in the amount of $15,500 in Cannabis Community Benefit Program Funds for the City Pool Slide Steps and Deck Repair project (CIP #42346).
The motion also included authorizing the Committee to approve the grant and to add an appeal process.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.4 Review the Arborist Report from Foothill Forest Care to Determine a Course of Action Regarding the 95’ Coast Redwood Located at the Intersection of Bedford Avenue and Main Street, Considering the Recent Storm Damage and Current State of the Tree (Mr. Zeller) The Director of Community Services summarized the report and responded to Council questions. Certified Arborist, Chad Dykstra, from Foothill Forest Care, joined the meeting telephonically to help address questions posed by the City Council. Public comments were received from Ryan Carter, Kathi Lishman, Sue Rodman, Michael Drobesh, and Kelly Chiusano. Following Council discussion, it was moved by Vice-Mayor Neau and seconded by Councilmember Clerici that the City Council direct staff to trim the tree to reduce the risk of tree branch failure, forgo any chemical treatments to the tree at this time, and hold a Neighborhood Chat to discuss all options for the tree.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.5 Consider Approving an Agreement with Owen Equipment for the Purchase of a 2023 Vactor Truck (Mr. Stone)
Resolution No. 9197
The Director of Public Works presented the staff report. Public comments were received from Michael Drobesh. Following Council discussion, it was moved by Councilmember Gotberg and seconded by Councilmember Clerici that the City Council adopt a resolution approving an agreement with Owen Equipment in the amount of $364,468 for the purchase of a 2023 ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of May 9, 2023 6 Visit us on “The Web” at www.cityofplacerville.org
Vactor truck, and authorizing the Director of Public Works to execute the same. The motion was passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.6 Consider an Agreement with Pape Machinery for the Purchase of a 2023 John Deere 35G Excavator (Mr. Stone)
Resolution No. 9198
The Director of Public Works presented the staff report. Public comments were received from Sue Rodman. Following Council discussion, it was moved by Councilmember Clerici and seconded by Councilmember Yarbrough that the City Council adopt a resolution for the following actions:
1. Approving an agreement with Pape Machinery in the amount of $73,333.96 for the purchase of a 2023 John Deere 35G Excavator, and authorize the Director of Public Works to execute said agreement; and
2. Approving a $1,444 budget appropriation from the General Fund unassigned fund balance for the said purchase; and
3. Approving a $1,445 budget appropriation from the Water Enterprise Fund Contingency for Unforeseen Expenditures for the said purchase; and
4. Approving a $1,445 budget appropriation from the Sewer Enterprise Fund Contingency for Unforeseen Expenditures for the said purchase.
The motion was passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
Vice-Mayor Neau reported that a workshop was held for short-range transit plans.
• El Dorado County Transportation Commission
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of May 9, 2023 7 Visit us on “The Web” at www.cityofplacerville.org
Councilmember Clerici said a final report was received and adopted regarding the Trip to Green project.
• LAFCO (El Dorado Local Agency Formation Commission)
No meeting.
• SACOG (Sacramento Area Council of Governments)
No meeting.
• Pioneer Community Energy Board of Directors
No meeting. Councilmember Yarbrough said he and Director Pierre Rivas met with Pioneer Community Energy and El Dorado County Board of Directors Hidahl and Parlin and their staff to discuss SB 1383.
• Placerville Fire Safe Council
Vice-Mayor Neau said the Fire Safe Council is getting ready for the upcoming season with their grants to help seniors. The Council has been doing a lot of outreach and is starting to figure out how to organize for the Firewise communities.
• City/County Two by Two Committee
No meeting.
• Opportunity Knocks/Continuum of Care
Councilmember Gotberg said the Board approved the issuance of Emergency Housing Vouchers and voted to establish four committees that they are currently appointing members to. Terms and conditions for an MOU regarding the Navigation Center will be reviewed at their next meeting.
Public comments were received from Sue Rodman.
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
The Mayor suggested inviting the County to a future City Council meeting to provide an update regarding the Navigation Center. The City Council concurred with his suggestion.
15. CITY MANAGER AND STAFF REPORTS
15.1 Receive and File April 2023 Police Report - Stats (Chief Wren) The report was received and filed. No public comments were received.
15.2 Receive and File April Fire Station 25 Run Report (Chief Cordero) ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of May 9, 2023 8 Visit us on “The Web” at www.cityofplacerville.org
The report was received and filed. No public comments were received.
15.3 Development Services Department’s Development/Permitting Statistics for the Months of March and April 2023 (Mr. Rivas) The reports were received and filed. No public comments were received.
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include:
Proclamation for Memorial Day (May 29), Local Road Safety Plan Consultant Contract Award, Spring Street Storm Drain Repair Contract Change Orders and Notice of Completion, Reject all bids and rebid Broadway Sidewalks, Placerville Station EV Charger upgrades, Water Consumption Report, Pickleball Construction/Tennis Court Resurfacing Proposal, Measure J Report, Investment Report, Purchase of Utility Terrain Vehicle, Purchase of Camino Permit Software, and A-Board Sign discussion.
17. ADJOURNMENT @ 8:43 p.m.
The next regularly scheduled City Council meeting will be held on Tuesday, May 23, 2023, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting Regina O’Connell, CPMC, City Clerk