________________________________________________________________________ Minutes of the Special Joint Meeting of the City Council and Public Financing Authority of June 13, 2023 1 Visit us on “The Web” at www.cityofplacerville.org
MINUTES
PLACERVILLE CITY COUNCIL
and the
PLACERVILLE PUBLIC FINANCING
AUTHORITY
SPECIAL JOINT MEETING
TUESDAY, JUNE 13, 2023
CLOSED SESSION: 3:30 P.M.
OPEN SESSION: 5:00 P.M.
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
3:30 P.M. CLOSED SESSION
Item 1: Conference with Legal Counsel - Existing Litigation Government Code § 54956.9
(City of Placerville et al vs. Boris Doubnov et al, El Dorado Superior Court Case No. PV-004636)
Item 2: Conference with Legal Counsel – Liability Claims Government Code § 54956.95
Claimant Name: Rhianna Weeks
Agency claimed against: City of Placerville
Item 3: Conference with Legal Counsel – Liability Claims Government Code § 54956.95
Claimant Name: Morgan Sandoval
Agency claimed against: City of Placerville
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The Mayor called the meeting to order at 5:00 p.m. and The Pledge of Allegiance to the Flag was recited.
2. ROLL CALL: Present: Clerici, Gotberg, Neau, Saragosa, Yarbrough
3. CEREMONIAL MATTERS
3.1 Proclamation Recognizing June, 2023, as Lesbian, Gay, Bisexual, Transgender, Queer, Intersex, and Asexual (LGBTQIA+) Pride Month (Mayor Saragosa)
________________________________________________________________________ Minutes of the Special Joint Meeting of the City Council and Public Financing Authority of June 13, 2023 2 Visit us on “The Web” at www.cityofplacerville.org
The Mayor read the proclamation and presented it to Kristen Patterson, Director of New Mornings Youth and Family Services. Public comment was received from John Savage, and Kara Sather (Press Secretary for District 4 California State Senator Marie Alvarado-Gil), who presented the City Council with a Certificate of Recognition from the California State Senate acknowledging the City of Placerville for supporting the LGBTQ+ community during Pride Month, and creating a culture of diversity, equity, and inclusivity.
3.2 Proclamation for El Dorado County Fair Week, June 15-18, 2023 (Mayor Saragosa)
The Mayor read the proclamation and presented it to Karen ForniFeathers, President of the El Dorado County Fair Association Board of Directors; and Lori Warden, Treasurer. No public comment was received.
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
The City Attorney reported the City Council met on three items in Closed Session; there was no public comment in advance of Closed Session, no reportable action was taken on Item 1, and direction was provided to Staff for Items 2 and 3.
5. ADOPTION OF AGENDA
It was moved by Councilmember Clerici and seconded by Councilmember Gotberg that the City Council adopt the agenda as presented. The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN None
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
The City Council had no comments.
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 A. Approve the Minutes of the Regular City Council Meeting of May 23, 2023 (Ms. O’Connell)
________________________________________________________________________ Minutes of the Special Joint Meeting of the City Council and Public Financing Authority of June 13, 2023 3 Visit us on “The Web” at www.cityofplacerville.org
Approved the Minutes of the Regular City Council Meeting of May 23, 2023.
B. Approve the Minutes of the Special City Council Meeting of May 30, 2023 (Ms. O’Connell)
Approved the Minutes of the Special City Council Meeting of May 30, 2023.
7.2 Approve the Accounts Payable Register (Mr. Warren)
Approved the Accounts Payable Register.
7.3 Approve the Payroll Register for Pay Periods 23 and 24 (Mr. Warren) Approved the Payroll Register for Pay Periods 23 ad 24.
7.4 Receive and File Public Records Requests (Ms. O’Connell) Received and filed public records requests.
7.5 Consider Approving Contract Change Order No. 1 with Doug Veerkamp General Engineering, Inc., Authorizing a Notice of Completion, and Approving Budget Appropriations Totaling $69,000 for the Spring Street and Bedford Avenue Storm Drain Repair Project (CIP #42342) (Ms. Neves)
Resolution No. 9201
Approved Construction Contract Change Order No. 1 with Doug Veerkamp General Engineering, Inc. in the amount of $94,751.12, approved budget appropriations totaling $69,000, and authorized the City Engineer to execute a Notice of Completion for the Spring Street and Bedford Avenue Storm Drain Repair Project (CIP #42342).
7.6 Consider Approving the Fiscal Year 2023/2024 Road Maintenance and Rehabilitation Account Project List Totaling $261,968 and Directing Staff to Submit Said List to the California Transportation Commission as Presented in Attachment “A.” (Mr. Stone)
Resolution No. 9202
Approved the 2023/2024 Fiscal Year Road Maintenance and Rehabilitation Account Project List totaling $261,968 for submission to the State Transportation Commission.
7.7 Consideration of the Annual 4th of July Fireworks Display ________________________________________________________________________ Minutes of the Special Joint Meeting of the City Council and Public Financing Authority of June 13, 2023 4 Visit us on “The Web” at www.cityofplacerville.org
Scheduled for July 4, 2023 (Mr. Morris)
Resolution 9203
Authorized a Fireworks Display at the Placerville Speedway on the Placerville Fairground on July 4, 2023.
It was moved by Councilmember Gotberg and seconded by Vice-Mayor Neau that the City Council approve the Consent Calendar as presented. The motion was passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
8. PUBLIC COMMENT – NON-AGENDA ITEMS
8.1 Oral Communication
No oral communication was received.
8.2 Written Communication
No written communication was received.
9. ITEMS PULLED FROM THE CONSENT CALENDAR
No items were pulled from the Consent Calendar.
10. ORDINANCES
No ordinances were scheduled
11. PUBLIC HEARINGS
11.1 Public Hearing for the Proposed Fiscal Year 2023/2024 Operating and Capital Improvement Program Budget Proposals (Mr. Warren) The Assistant City Manager/Director of Finance presented the budget proposals with additional input from department heads. Public comment was received from Kirk Smith, Ryan Carter, and Sue Rodman. No action was taken on this item.
11.2 Consider Approving the Engineer’s Reports for the Cottonwood Park and Orchard Hill Landscaping and Lighting Maintenance Districts and Directing NBS to Prepare and Submit the Levy of Assessments ________________________________________________________________________ Minutes of the Special Joint Meeting of the City Council and Public Financing Authority of June 13, 2023 5 Visit us on “The Web” at www.cityofplacerville.org
to El Dorado County for the Placement of the Fiscal Year 2023/2024 Secured Property Tax Roll (Mr. Warren)
Resolution No. 9204
The Assistant City Manager/Director of Finance presented the reports. No public comment was received. Following Council discussion, it was moved by Vice-Mayor Neau and seconded by Councilmember Clerici that the City Council adopt a resolution approving the Annual Engineer’s Reports for the Landscaping and Lighting Maintenance Districts and for Cottonwood Park 99-01 and Orchard Hill 95-01 Subdivisions for Fiscal Year 2023/2024 and directing certain actions with respect thereto.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12. DISCUSSION/ACTION ITEMS
12.1 Approve the Bid from AllSport America to Resurface the Tennis Courts and Construct 4 New Pickleball Courts with an Option for Lighting at Lions Park (CIP #42347) (Mr. Zeller)
Resolution No. 9205
The Director of Community Services presented the item and responded to Council questions. Public comment was received from Ryan Carter, Sara Pender, Bob Hansen, and Helen (no last name given).
Following Council discussion, the City Attorney recommended that, in addition to approving the resolution, the Council make a finding that the project is exempt from CEQA pursuant to guideline section 15301, and direct Staff to file a Notice of Exemption.
It was then moved by Vice-Mayor Neau and seconded by Councilmember Yarbrough that the City Council adopt a resolution authorizing the Director of Community Services to negotiate and execute an agreement with Allsport America for design/build services for new pickleball courts and resurfacing of the existing tennis courts at Lions Park (CIP #42347) in the amount of $318,720, approving budget appropriations totaling $339,720, and make a finding that the project qualifies for an exemption pursuant to Section 15301 of the California Environmental Quality Act State Guidelines.
The motion passed by the following roll-call vote:
________________________________________________________________________ Minutes of the Special Joint Meeting of the City Council and Public Financing Authority of June 13, 2023 6 Visit us on “The Web” at www.cityofplacerville.org
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
The City Attorney clarified for the record that, although Councilmember Clerici had mentioned he and Councilmember Neau live in proximity to the tennis courts, there is no conflict of interest as they do not reside within 500 feet of the project.
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
Vice-Mayor Neau reported that the Board appointed an Interim Executive Director, authorized recruitment for the Executive Director position, and adopted the Operating and CIP budgets.
• El Dorado County Transportation Commission
Councilmember Clerici reported that the Commission received an informational item on the Greater Placerville Wildfire Evacuation Preparedness Community Safety and Resiliency Plan Draft Existing Conditions Report, which he encouraged the public to examine as it contains information regarding preparedness and community safety, such as fire behavior, and local road systems (including inadequate bridges), and said more modelling and recommendations to the report are underway. • LAFCO (El Dorado Local Agency Formation Commission)
Councilmember Clerici reported he attended a meeting where the state of the county’s fire protection districts was discussed, and a presentation was received regarding Cityhood and how a city becomes a city through the LAFCO process.
• SACOG (Sacramento Area Council of Governments)
Mayor Saragosa said there will be a public meeting on SACOG’s Blueprint plan later this week.
• Pioneer Community Energy Board of Directors
Councilmember Yarbrough said a workshop was held for the new directors to understand how the various departments of Pioneer Community Energy collaborate.
• Placerville Fire Safe Council
Vice-Mayor Neau reported that the Council is busy with outreach activities, promoting grants programs for seniors, and working on their Firewise communities.
________________________________________________________________________ Minutes of the Special Joint Meeting of the City Council and Public Financing Authority of June 13, 2023 7 Visit us on “The Web” at www.cityofplacerville.org
• City/County Two by Two Committee
No meeting.
• Opportunity Knocks/Continuum of Care
Councilmember Gotberg reported that a special meeting was held where the board approved an MOU for the construction of the new navigation center, and a special committee meeting will be held later this month regarding an MOU for operations, including a referral process, for the existing navigation center.
Public comment was received from Sue Rodman.
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
No requests were made.
15. CITY MANAGER AND STAFF REPORTS
15.1 Receive and File May 2023 Police Report - Stats (Chief Wren) Chief Wren reported that Officer Michael Pullmann will be receiving a lifesaving award, the second-highest award in the department, for his actions taken while on patrol to render aid to a lifeless victim. A presentation will be made before the City Council at a later date.
The report was received and filed. No public comments were received.
15.2 Receive and File May Fire Station 25 Run Report (Chief Cordero) The report was received and filed. No public comments were received.
15.3 Development Services Department’s Development/Permitting Statistics for the Month of May 2023 (Mr. Rivas)
The report was received and filed. No public comments were received.
15.4 Acknowledge and File the HDL Sales Tax and Economic Reports for the Quarter ended December 31, 2022 (Mr. Warren)
The reports were received and filed. No public comments were received.
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include:
Cancellation of July 25, 2023 City Council Meeting, Street Frontage Improvement Agreement for 2450 Morrene Drive, Local Road Safety Plan Consultant Contract Award, Hocking Street Construction Contract Award, Placerville Drive Storm Drain Repair Contract Change Order #1 and Notice of Completion, Encroachment ________________________________________________________________________ Minutes of the Special Joint Meeting of the City Council and Public Financing Authority of June 13, 2023 8 Visit us on “The Web” at www.cityofplacerville.org
Agreement for 601 Main Street, Trip to Green Request for Direction and Funding Pursuits, Bell Tower Policy, Placerville Station EV Charger Upgrades, Resolution for Ray Bosnich Years of Service, Purchase of UTV, Proposed FY 23/24 Operating and CIP Budgets (Open Hearing), Gan Limit (Open Hearing), Prop. 218 Direct Charge Agreement, Surface Transportation Block Grant (STBG) Agreement, Investment Report, Measure J Report, Permanent Local Housing Allocation (PLHA) Housing Resolution, Private Sewer Lateral Ordinance, SB 1383 Organics Compliance, Camino Permit Software Purchase, and A-Board Signs.
17. ADJOURNMENT @ 7:05 p.m.
The next regularly scheduled City Council meeting will be held on Tuesday, June 27, 2023, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting Regina O’Connell, CPMC, City Clerk