________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 27, 2023 1 Visit us on “The Web” at www.cityofplacerville.org
MINUTES
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, JUNE 27 2023
NO CLOSED SESSION SCHEDULED
OPEN SESSION: 5:00 P.M.
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
NO CLOSED SESSION
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The Mayor called the meeting to order at 5:01 p.m. and The Pledge of Allegiance to the Flag was recited.
2. ROLL CALL: Present: Gotberg, Neau, Saragosa, Yarbrough
Absent: Clerici
3. CEREMONIAL MATTERS
3.1 A Proclamation Recognizing Ray Bosnich For 38 Years of Service with the Placerville Police Department (Chief Wren)
The Mayor read the proclamation and presented it to Mr. Bosnich. Public comment was received from Placerville Police Commander, Dan Maciel.
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
No Closed Session was held; no report.
5. ADOPTION OF AGENDA
It was moved by Councilmember Yarbrough and seconded by Vice-Mayor Neau that the City Council adopt the agenda as presented. The motion passed by the following roll-call vote:
AYES: Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: Clerici
ABSTAIN: None
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 27, 2023 2 Visit us on “The Web” at www.cityofplacerville.org
6.1 Brief Comments by the City Council
The City Council made brief comments.
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 Approve the Minutes of the Special Joint City Council Meeting of June 13, 2023 (Ms. O’Connell)
Approved the Minutes of the Special Joint City Council Meeting of June 13, 2023.
7.2 Approve the Accounts Payable Register (Mr. Warren)
Approved the Accounts Payable Register.
7.3 Approve the Payroll Register (Mr. Warren)
Approved the Payroll Register.
7.4 Receive and File Public Records Requests (Ms. O’Connell) Received and filed Public Records Requests.
7.5 Notify the Media and Public, by Approval of this Request, that the Regularly Scheduled City Council Meeting of July 25, 2023 is Cancelled (Ms. O’Connell)
Approved the cancellation of the Regularly Scheduled City Council Meeting of July 25, 2023.
7.6 Consider Approving a Consulting Services Agreement with Kimley Horn for the Development of the City’s Local Roadway Safety Plan (CIP #42248) in the amount of $46,974.02 (Ms. Neves)
Resolution No. 9206
This item was pulled for discussion. The City Engineer summarized the report. Public comment was received from Ryan Carter. Following Council discussion, it was moved by Vice-Mayor Neau and seconded by Councilmember Gotberg that the City Council adopt a resolution approving a Consulting Services Agreement With Kimley-Horn in the amount of $46,974.02 and authorizing the City Manager to execute the same, and ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 27, 2023 3 Visit us on “The Web” at www.cityofplacerville.org
approving a $25,000 Budget Appropriation for the Local Roadway Safety Plan Project (CIP #42248).
The motion passed by the following roll-call vote:
AYES: Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: Clerici
ABSTAIN: None
7.7 Consider Authorizing the Assistant City Manager/Director of Finance to Execute the Certifications of Direct Charge wherein the City Certifies that the Special Assessments that are Collected by the County of El Dorado Meet the Requirements of Proposition 218 and Authorizing the County Auditor-Controller to Place the City’s Special Assessments on the Fiscal Year 2023/2024 Secured Tax Roll (Mr. Warren)
Resolution No. 9207
Adopted a resolution authorizing the execution of a Certification Agreement as required by the County of El Dorado for the collection of Special Assessment Taxes.
7.8 Consider a Street Frontage Improvement Agreement (SF-409) for the Property Located at 2450 Morrene Drive, Identified as Assessor’s Parcel Number 050-401-026 (Ms. Neves)
Resolution No. 9208
Adopted a resolution approving a Street Frontage Improvement Agreement (SF-409) for the property located at 2450 Morrene Drive, identified as Assessor’s Parcel Number 050-401-026, and authorizing the City Engineer to process the Agreement and to record the Agreement at the El Dorado County Office of the Recorder.
7.9 Consider an Agreement for Sign Located in City of Placerville Right of-Way between the City and Property Owner of 601 Main Street (Assessor’s Parcel Number 002-153-003) (Ms. Neves)
Resolution No. 9209
Adopted a resolution approving an Agreement for a Sign located In City Right-Of-Way at Assessor’s Parcel Number 002-153-002, a property commonly known as “the Ivy House Parking Lot,” and authorizing the City Engineer to process The Agreement and record the Agreement at the El Dorado County Office of the Recorder.
Public comment was received from Ryan Carter requesting the City Council to ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 27, 2023 4 Visit us on “The Web” at www.cityofplacerville.org
pull Item 7.6 for discussion. It was moved by Councilmember Gotberg and seconded by Councilmember Yarbrough that the City Council pull Item 7.6 for discussion and approve the balance of the Consent Calendar. The motion was passed by the following roll-call vote:
AYES: Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: Clerici
ABSTAIN: None
8. PUBLIC COMMENT – NON-AGENDA ITEMS
8.1 Oral Communication
Oral communication was received from Ryan Carter and Sherry Howard.
8.2 Written Communication
No written communication was received.
9. ITEMS PULLED FROM THE CONSENT CALENDAR
Item 7.6 was pulled from the Consent Calendar for discussion. See above.
10. ORDINANCES
10.1 Consideration to Amend Title 10 (Zoning) of the Placerville City Code to Address Required 2021-2029 Housing Element
Implementation Program C-2: Accessory Dwelling Units and Junior Accessory Dwelling Units (ADUs & JADUs) to Conform with New State Regulations (File: ZC 20-01) (Mr. Rivas)
The Director of Development Services presented the item and responded to Council questions. Public comment was received by Ryan Carter.
Following Council discussion, it was moved by Vice-Mayor Neau and seconded by Councilmember Yarbrough that the City Council introduce and waive the First Reading of an ordinance amending Title 10 (Zoning) of the Placerville City Code to address required 2021-2029 Housing Element Implementation Program C-2: Accessory Dwelling Units and Junior Accessory Dwelling Units (ADUs & JADUs) to conform with new State Regulations.
The motion was passed by the following roll-call vote:
AYES: Neau, Saragosa, Yarbrough
NOES: Gotberg
ABSENT: Clerici
ABSTAIN: None
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 27, 2023 5 Visit us on “The Web” at www.cityofplacerville.org
11. PUBLIC HEARINGS
11.1 Consider Adopting the Proposed Fiscal Year 2023/2024 Operating Budget and Capital Improvement Program Budget as Presented (Mr.
Warren)
Resolution No. 9210
The Assistant City Manager/Director of Finance presented the staff report.
Public comment was received from Kirk Smith, Jacob Rigoli, Ryan Carter, and Sue Rodman. Following Council discussion, it was moved by Councilmember Gotberg and seconded by Councilmember Yarbrough that the City Council adopt a resolution approving both the Operating Budget and the Capital Improvement Program Budget for the Fiscal Year 2023/2024.
The motion passed by the following roll-call vote:
AYES: Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: Clerici
ABSTAIN: None
11.2 Consider Establishing the Appropriation Limit (Gann) for Fiscal Year 2022/2023 and Determining Compliance with Government Code Section 7910 (Mr. Warren)
Resolution No. 9211
The Assistant City Manager/Director of Finance summarized the item. No public comment was received. Following Council discussion, it was moved by Councilmember Gotberg and seconded by Vice-Mayor Neau that the City Council adopt a resolution establishing the City’s Appropriations Limit for Fiscal Year 2022/2023.
The motion passed by the following roll-call vote:
AYES: Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: Clerici
ABSTAIN: None
12. DISCUSSION/ACTION ITEMS
12.1 Provide Direction to Staff to Pursue a Recommended Alternative for the Trip to Green (CIP #42209) Project and, if applicable, Authorize Staff to Apply for State and Federal Funding for said Project (Ms.
Neves)
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 27, 2023 6 Visit us on “The Web” at www.cityofplacerville.org
The City Engineer presented the report and responded to Council questions. Public comment was received by Sue Rodman, Kirk Smith, and Ryan Carter. With unanimous consent, the City Council directed Staff to proceed with Option 3 of the staff report, “Permanent Trip to Green – this alternative would include permanent infrastructure which would allow a more streamlined approach to implementing Trip to Green as the need arises during peak congestion periods. Per the report and outreach efforts, this was the public’s preferred alternative as well as that of the Commission’s. The cost of this project is estimated around $16 Million.”
12.2 Consider Awarding a Construction Contract, and a Consulting Services Contract for Construction Inspection and Construction Engineering Services for the Construction of the Hocking Street Sewer Line Replacement Project (CIP #42245) (Ms. Neves) Resolution No. 9212
The City Engineer presented the item and responded to Council questions.
Public comment was received from Sue Rodman. Following Council discussion, it was moved by Councilmember Yarbrough and seconded by Councilmember Gotberg that the City Council adopt a resolution approving a Construction Contract with C.E. Cox General Engineering, Inc. in the amount of $415,072 and a Consulting Services Contract for Construction Inspection and Construction Engineering Services with Dewberry Engineers, Inc. in the amount of $52,426.12, and $508,549 in budget appropriations for the construction of the Hocking Street Sewer Line Replacement Project (CIP #42245)
The motion passed by the following roll-call vote:
AYES: Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: Clerici
ABSTAIN: None
12.3 Consider Ratifying Contract Changes Orders #1 through #5 for the Placerville Station II, Phase I Project (CIP #40708) (Ms. Neves) Resolution No. 9213
The City Engineer summarized the report. Public comment was received from Sue Rodman. Following Council discussion, it was moved by Councilmember Gotberg and seconded by Councilmember Yarbrough that the City Council adopt a resolution ratifying Contract Change Orders #1 through #5 with Doug Veerkamp General Engineering, inc. in the aggregate amount of $71,851.33 for the Placerville Station II, Phase I Project (CIP #40708)
The motion passed by the following roll-call vote:
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 27, 2023 7 Visit us on “The Web” at www.cityofplacerville.org
AYES: Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: Clerici
ABSTAIN: None
12.4 Consider Sending a Letter to the California Department of Public Health Requesting they Deny the 2023 Reauthorization of Sierra Harm Reduction Coalition’s Services for a Syringe Exchange Program in El Dorado County and the City of Placerville (Mr. Morris) The City Manager presented the staff report and responded to Council questions. Public comment was received from Sue Rodman, Leo BennettCauchon, Ryan Carter, and Jacob Rigoli. Two items of written communication were also received from Leo Bennett-Cauchon. Following Council discussion, it was moved by Councilmember Yarbrough and seconded by Vice-Mayor Neau that the City Council direct Staff to send a letter to the California Department of Public Health requesting that they deny the 2023 reauthorization of Sierra Harm Reduction Coalition’s services for a syringe exchange program in El Dorado County and the City of Placerville.
After further discussion, Councilmember Yarbrough amended his motion to include changing the language in the letter from “unanimous support” to “majority support”. Vice-Mayor Neau amended her second.
The amended motion was passed by the following roll-call vote:
AYES: Neau, Saragosa, Yarbrough
NOES: Gotberg
ABSENT: Clerici
ABSTAIN: None
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
No meeting.
• El Dorado County Transportation Commission
No meeting.
• LAFCO (El Dorado Local Agency Formation Commission)
No meeting.
• SACOG (Sacramento Area Council of Governments)
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 27, 2023 8 Visit us on “The Web” at www.cityofplacerville.org
Mayor Saragosa said the Board will be going dark in July; however, a recent meeting was held regarding the Blueprint program.
• Pioneer Community Energy Board of Directors
Councilmember Yarbrough reported that a new fiscal-year budget was adopted.
• Placerville Fire Safe Council
No meeting.
• City/County Two by Two Committee
No meeting.
• Opportunity Knocks/Continuum of Care
Councilmember Gotberg reported that the subcommittee for the MOU for the Temporary Navigation Center met, where she was appointed Chair, and said the next steps are to have the current draft of the MOU sent to the subcommittee as well as statistics on the operations of the navigation center to-date.
No public comments were received on this item.
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
With concurrence from the City Council, the Mayor requested that Staff bring back a report for review of City streets with current parking restrictions.
15. CITY MANAGER AND STAFF REPORTS
No reports were given.
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include: National Night Out Proclamation, New Salary Schedule, ARPA Fund Update, Contribution to Arts and Culture El Dorado, Investment Report, Measure J Report, Surface Transportation Block Grant Agreement, Accessory Dwelling Unit (ADU) and Junior Accessory Dwelling Unit (JADU) Ordinance - 2nd Reading and Adoption, Placerville Station EV Charger upgrades, A-Board Signs, Camino Permitting Software Purchase, Purchase of Utility Vehicle, Police Monthly Report, Fire Monthly Report, Development Services Monthly Report, CalRecycle, 1383 Organics Compliance, and Private Sewer Lateral Ordinance.
17. ADJOURNMENT @ 7:50 p.m.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 27, 2023 9 Visit us on “The Web” at www.cityofplacerville.org
The next regularly scheduled City Council meeting will be held on Tuesday, July 11, 2023, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting Regina O’Connell, CPMC, City Clerk