________________________________________________________________________ Minutes of the Regular Meeting of the City Council of July 11, 2023 1 Visit us on “The Web” at www.cityofplacerville.org
MINUTES
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, July 11, 2023
NO CLOSED SESSION SCHEDULED
OPEN SESSION: 5:00 P.M.
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
NO CLOSED SESSION
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The meeting was called to order at 5:00 p.m. and The Pledge of Allegiance to the Flag was recited.
2. ROLL CALL: Present: Clerici, Gotberg, Neau, Saragosa, Yarbrough
3. CEREMONIAL MATTERS
3.1 A Proclamation Declaring August 1, 2023, as “National Night Out” in the City of Placerville (Mayor Saragosa)
The Mayor read the proclamation and presented it to Sergeant Aaron Pratt of the Placerville Police Department, who then shared information about the upcoming event.
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
No report, no Closed Session was scheduled. The Mayor welcomed Andreas Booher, Interim City Attorney for the City of Placerville.
5. ADOPTION OF AGENDA
It was moved by Councilmember Gotberg and seconded by Vice-Mayor Neau that the City Council adopt the agenda as presented. The motion was passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of July 11, 2023 2 Visit us on “The Web” at www.cityofplacerville.org
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
No comments from the City Council.
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 Approve the Minutes of the City Council Meeting of June 27, 2023 (Ms. O’Connell)
Councilmember Clerici abstained from this item.
Approved the Minutes of the City Council Meeting of June 27, 2023.
7.2 Approve the Accounts Payable Register (Mr. Warren)
Approved the Accounts Payable Register.
7.3 Approve the Payroll Register (Mr. Warren)
Approved the Payroll Register.
7.4 Receive and File Public Records Requests (Ms. O’Connell) Received and filed Public Records Requests.
7.5 Consider Approving an Agreement with the El Dorado County Transportation Commission for Fiscal Year 2022/2023 Surface Transportation Block Grant Program Exchange Funds for the Broadway Maintenance Project-From Mosquito Road to Schnell School Road (CIP #42003) (Mr. Warren)
Resolution No. 9214
Adopted a resolution approving an agreement with the El Dorado County Transportation Commission for Fiscal Year 2022/2023 Surface Transportation Block Grant Program Exchange Funds for the Broadway Maintenance Project-from Mosquito Road to Schnell School Road (CIP #42003) and authorizing the Assistant City Manager/Director of Finance to execute the same.
7.6 Consider Retroactively Approving and Affirming a Salary Schedule Effective from July 8, 2023 Reflecting Changes Agreed Upon in the Current Tentative Agreement with the Placerville Police Officers ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of July 11, 2023 3 Visit us on “The Web” at www.cityofplacerville.org
Association, Updates to the Salaries for the Director of Information Technology and the Recreation Superintendent Positions due to Corrections to the Most Recent Salary Survey, and a Job Description and Salary Schedule for the New Senior Civil Engineer Position (Mr. Warren)
Resolution No. 9215
Adopted a resolution retroactively approving and affirming a Salary Schedule and a Job Description for the Senior Civil Engineer effective July 8, 2023.
Councilmember Clerici called for his abstention on Item 7.1, approval of the Minutes, as he was not present for the meeting. It was moved by Councilmember Yarbrough and seconded by Councilmember Gotberg that the City Council approve the Consent Calendar as presented. The motion passed by the following roll-call vote:
AYES: Gotberg, Neau, Saragosa, Yarbrough, Clerici
NOES: None
ABSENT: None
ABSTAIN: Clerici (Item 7.1 only)
8. PUBLIC COMMENT – NON-AGENDA ITEMS
8.1 Oral Communication
Oral communication was received by Sue Rodman and Kirk Smith.
8.2 Written Communication
No written communication was received.
9. ITEMS PULLED FROM THE CONSENT CALENDAR
No items were pulled from the Consent Calendar.
10. ORDINANCES
No ordinances were scheduled.
11. PUBLIC HEARINGS
No public hearings were scheduled.
12. DISCUSSION/ACTION ITEMS
12.1 Consider the Use of $5,000 Received Annually from the Department or Resources Recycling and Recovery’s (CalRecycle) Beverage ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of July 11, 2023 4 Visit us on “The Web” at www.cityofplacerville.org
Container Recycling City/County Payment Program for the Purchase of Two (2) Two-bin Trash/Recycle Receptacles from Belson Outdoors, LLC; and for Litter Clean-up Activities (Mr. Rivas) Resolution No. 9216
The Director of Development Services presented the item and responded to Council questions. Public comment was received from Sue Rodman. ViceMayor Neau suggested an alteration to Item 2 in the resolution removing the words, “activities performed by PRIDE Industries.”
It was moved by Councilmember Clerici and seconded by Councilmember Yarbrough that the City Council direct staff to proceed with the suggested alteration of Item 2 in the resolution, and adopt said resolution approving the purchase of two (2) two-bin trash/recycle receptacles from Belson Outdoors, LLC for placement in City parks for an approximate total amount of $4,500; authorizing approximately $500 for litter clean-up; and approving a $5,000 budget appropriation for the said receptacles and litter cleanup activities.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.2 Consider Approving a Funding/Reimbursement Agreement with the County of El Dorado for a Homeland Security Grant in the Amount of $20,000 for the Purchase of One (1) Utility Terrain Vehicle for the Police Department , a $20,000 Budget Appropriation in 2021 Homeland Security Grant for the Said Agreement, and the Purchase of (1) 2023 Kawasaki MULE PRO-FXT EPS LE Utility Terrain Vehicle from Mike’s Cycle of Placerville Not to Exceed $21,885.17. (Chief Wren)
Resolution No. 9217
The Chief of Police summarized the report. No public comment was received. It was moved by Councilmember Clerici and seconded by ViceMayor Neau that the City Council adopt a resolution approving a funding/reimbursement agreement with El Dorado County totaling $20,000.00 for a utility terrain vehicle, authorizing the Mayor and City Clerk to execute the same, approving a $20,000 budget appropriation for the said agreement, and approving the purchase of one (1) 2023 Kawasaki Mule Pro-FXT EPS LE utility terrain vehicle under the Fiscal Year 2021 Homeland Security Grant Program.
The motion passed by the following roll-call vote:
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of July 11, 2023 5 Visit us on “The Web” at www.cityofplacerville.org
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.3 Consider Approving a Funding/Reimbursement Agreement with the County of El Dorado for a Fiscal Year 2022 Homeland Security Grant in The Amount of $30,000 for the Purchase of Two (2) Utility Terrain Vehicles and Two (2) Transport Trailers for the Police Department, a $30,000 Budget Appropriation in Homeland Security Grant Funds for the Said Agreement, and the Purchase of Two (2) 2023 Kawasaki MULE SX Utility Terrain Vehicle from Mike’s Cycle of Placerville for $23,346.84 and Two (2) Karavan 5.5X9 Pro Transport Trailers from the Tractor Supply Company for $4,113.48. (Chief Wren)
Resolution No. 9218
The Chief of Police summarized the report. Public comments were received from Sue Rodman. It was moved by Councilmember Gotberg and seconded by Councilmember Yarbrough that the City Council adopt a resolution approving a funding/reimbursement agreement with El Dorado County totaling $30,000.00, authorizing the Mayor and City Clerk to execute the same, approving a $30,000 budget appropriation for the said agreement, and approving the purchase of two (2) 2023 Kawasaki Mule SX Utility Terrain vehicles from Mike’s Cycle totaling $23,346.84 and two (2) Karavan 5.5x9 Pro Transport trailers from The Tractor Supply Company totaling $4,113.48 under the Fiscal Year 2021 Homeland Security Grant Program.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
No meeting.
• El Dorado County Transportation Commission
No meeting.
• LAFCO (El Dorado Local Agency Formation Commission)
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of July 11, 2023 6 Visit us on “The Web” at www.cityofplacerville.org
No report.
• SACOG (Sacramento Area Council of Governments)
No meeting.
• Pioneer Community Energy Board of Directors
No meeting.
• Placerville Fire Safe Council
Vice-Mayor Neau said the Fire Safe Council is working to expand their boundaries to include gaps between the City and Texas Hill FSC and the Diamond Springs FSC.
• City/County Two by Two Committee
No meeting.
• Opportunity Knocks/Continuum of Care
No meeting.
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
No requests for future agenda items were made.
15. CITY MANAGER AND STAFF REPORTS
15.1 Receive and File June 2023 Police Report - Stats (Chief Wren) Public comment was received from Kirk Smith. The report was received and filed.
15.2 Receive and File June Fire Station 25 Run Report (Chief Cordero) The report was received and filed.
15.3 Development Services Department’s Development/Permitting Statistics for the Month of June 2023 (Mr. Rivas)
The report was received and filed.
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include: Second Reading and Adoption of ADU & JADU Ordinance, Broadway Sidewalks construction contract award, Smith Flat Road consultant contract award, Placerville Drive Bike and Pedestrian ATP Allocation and Dewberry Notice to ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of July 11, 2023 7 Visit us on “The Web” at www.cityofplacerville.org
Proceed, Broadway Maintenance project-REY Amendment No. 3 and Caltrans maintenance agreement, Placerville Drive Storm Drain Repair CCO No. 1 and Notice of Completion, Cold Springs Road right of way exchange/Middletown Apartments, Cedar Ravine Road Multimodal Study and contract with CivicWell, ARPA Fund Update, Contribution to Arts and Culture El Dorado, Contribution to the Heritage Association, Quarterly Sales Tax Report, Investment Report, Measure J Report, Placerville Station EV Charger upgrades, A-Board Signs, Camino Permitting Software Purchase, Police Monthly Report, Fire Monthly Report, Development Services Monthly Report, 1383 Organics (Compost) Compliance, and Private Sewer Lateral Ordinance.
17. ADJOURNMENT @ 5:50 p.m.
The next regularly scheduled City Council meeting of July 25, 2023 has been cancelled. The next City Council meeting will be held on Tuesday, August 8, 2023, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting Regina O’Connell, CPMC, City Clerk