________________________________________________________________________ Regular Meeting of the City Council of August 8, 2023 1 Visit us on “The Web” at www.cityofplacerville.org
AGENDA
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, AUGUST 8, 2023
CLOSED SESSION: 4:30 P.M.
OPEN SESSION: 5:00 P.M.
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
PUBLIC PARTICIPATION INFORMATION
You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called.
Comments on items not on the agenda will be taken under Item 8. Comments must not be slanderous, and must relate to business within the jurisdiction of the City Council.
Advance Correspondence/Written Comments: You may submit your comments by e-mail to [email protected], or you may submit your comments to the Administration Department, 3101 Center Street, Placerville, CA 95667 by 10:00 a.m. the day of the meeting.
Advance Correspondence/Written Comments received by 12:00 p.m. the Tuesday preceding the Council meeting will be included in the agenda packet. Written Comments received after that time and by 10:00 a.m. the day of the meeting will be provided to the members of the City Council and, if relating to a staff report, immediately posted to the City’s website.
Copies of the comments will be placed on the back table for public inspection at the meeting.
These comments will not be read aloud but will be acknowledged. All comments will be available for inspection in the Administration Department during normal business hours.
The Brown Act: Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall and Town Hall windows, and on the City’s website: www.cityofplacerville.org.
To ensure that matters are decided based on evidence made available publicly before and during the meeting, Councilmembers will not review or consider information received electronically while the meeting is in progress.
Reasonable Accommodations: In compliance with the Americans with Disabilities Act, if you are a person with a disability and you need a disability-related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (530) 642-5531, (530) 642-5538 (fax), or [email protected]. Requests must be made as early as possible and at least two full business days before the start of the meeting. Some requests may be accommodated closer to the meeting.
________________________________________________________________________ Regular Meeting of the City Council of August 8, 2023 2 Visit us on “The Web” at www.cityofplacerville.org
CITY COUNCIL MEMBERS
MICHAEL SARAGOSA, MAYOR
JACKIE NEAU, VICE-MAYOR
JOHN CLERICI
NICOLE GOTBERG
DAVID YARBROUGH
M. CLEVE MORRIS ANDREAS BOOHER REGINA O’CONNELL
CITY MANAGER INTERIM CITY ATTORNEY CITY CLERK
____________________________________________________________________________________ 4:30 P.M. CLOSED SESSION
Item 1: Conference with Legal Counsel - Significant exposure to litigation pursuant to Government Code section 54956.9(d)(4): 2 cases
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. ROLL CALL: Clerici, Gotberg, Neau, Saragosa, Yarbrough
3. CEREMONIAL MATTERS
4. CLOSED SESSION REPORT – Interim City Attorney Booher
5. ADOPTION OF AGENDA
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
6.2 Presentation and Introduction - Assemblymember Joe Patterson
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
________________________________________________________________________ Regular Meeting of the City Council of August 8, 2023 3 Visit us on “The Web” at www.cityofplacerville.org
7.1 Approve the Minutes of the Regularly Scheduled City Council Meeting of July 11, 2023 (Ms. O’Connell)
7.2 Approve the Accounts Payable Registers dated July 25, 2023 and August 1, 2023 (Mr. Warren)
7.3 Approve the Payroll Register (Mr. Warren)
7.4 Receive and File Public Records Requests (Ms. O’Connell)
7.5 Consideration to Amend Title 10 (Zoning) of the Placerville City Code (Second Reading) to Address Required 2021-2029 Housing Element Implementation Program C-2: Accessory Dwelling Units and Junior Accessory Dwelling Units (ADUs & JADUs) to Conform with New State Regulations (File: ZC 20-01); and Find that the Ordinance is Exempt from the California Environmental Quality Act (CEQA) Under 15282(h) of the CEQA Guidelines and Pursuant to Public Resources Code Section 21080.17 (Mr. Rivas)
Att. 1: Ordinance
Att. 2: June 27, 2023 City Council Staff Report (without attachments)
7.6 Consider Approving Budget Appropriations totaling $1,370,000 for the Placerville Drive Bicycle and Pedestrian Facilities Project (CIP #41816); and Authorizing the City Engineer or Designee to Issue Notice to Proceed No. 6 in the Amount of $1,313,378.38 to Dewberry Engineers, Inc. for the said Project (Ms.
Neves)
Att. A: Resolution
Att. B: Project Exhibit
7.7 Consider Approving the Purchase of One (1) 2023 Jeep Rubicon from Thompson’s Chrysler Dodge Jeep RAM in the Amount of $56,927.04 for the Police Department (Chief Wren)
Att. A: Resolution
Att. B: Thompson’s CDJR
7.8 Consider a Contract for Goat Grazing on 66.38 Acres of City Property for Vegetation Management for a Total Cost of $45,470.30 (Mr. Morris)
Att. A: Resolution
Att. B: Contractor Bids
8. PUBLIC COMMENT – NON-AGENDA ITEMS
________________________________________________________________________ Regular Meeting of the City Council of August 8, 2023 4 Visit us on “The Web” at www.cityofplacerville.org
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council.
State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances.
The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy.
8.1 Oral Communication
8.2 Written Communication
9. ITEMS PULLED FROM THE CONSENT CALENDAR
10. ORDINANCES
11. PUBLIC HEARINGS
12. DISCUSSION/ACTION ITEMS
12.1 Consider Sending a Letter to the State Department of Housing and Community Development, State Department of General Services, and Jamboree Housing Corporation Regarding Parking Concerns at the Proposed Clementine Apartments Project at the Placerville Armory Site (Mr. Morris)
Att. A: Draft letter addressing parking concerns
Att. B: Clementine Site Presentation
12.2 Consider Acknowledging and Filing the America Rescue Plan Act (ARPA) Fund Budget Status Report, Approving $71,200 Budget Liquidation from the ARPA Fund for a Contribution to El Dorado County for the Homeless Navigation Center, Approving a $15,000 Budget Appropriation from the ARPA Fund for a Contribution to Arts & Culture El Dorado for the Public Art Master Plan, and Approving a $56,200 Budget Appropriation from the ARPA Fund for a
Contribution to Heritage Association of El Dorado County to Update the City’s Inventory of Historic Resources (Mr. Warren) Att. A: Resolution
Att. B: ARPA Fund Budget Analysis
Att. C: Arts & Culture El Dorado’s Funding Request
Att. D: Heritage Association of El Dorado County’s Funding Request ________________________________________________________________________ Regular Meeting of the City Council of August 8, 2023 5 Visit us on “The Web” at www.cityofplacerville.org
12.3 Review and Approve a Policy for Bell Tower Use by the Public (Mr.
Morris)
Att. A: Bell Tower Triangle Road Closure Map
Att. B: PEAC Proposal for Bell Tower Wedding Use
Att. C: Proposed Bell Tower Policy and Fees
12.4 Review of Current No-parking Ordinance and List of Streets (Mr.
Morris)
Att. A: Municipal Code Section 9-3: Stopping Standing and Parking
12.5 City Council to Consider Rejecting the Bids Received on June 20, 2023, and Readvertising the Construction Contract Documents for Public Bidding for the Broadway Sidewalks Project (CIP #41606) (Ms.
Neves)
Att. A: Resolution
Att. B: Project Exhibit
12.6 Consider Appropriating Funds for the Smith Flat Road Storm Drain and Paving Project (CIP #42213) and Approving an Agreement for Engineering Services with R.E.Y. Engineers, Inc. for the said Project (Ms. Neves)
Att. A: Resolution
12.7 Consideration of an Agreement with Camino Technologies for a Webbased Land Management and Permit Tracking System for the Development Services Department (Mr. Warren)
Att. A: Resolution
Att. B: Camino Technologies Proposal
Att. C: Vendor Comparison Table
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
Vice-Mayor Neau, Councilmember Yarbrough
• El Dorado County Transportation Commission
Mayor Saragosa, Vice-Mayor Neau, Councilmember Clerici
• LAFCO (El Dorado Local Agency Formation Commission)
Councilmember Clerici
• SACOG (Sacramento Area Council of Governments)
Mayor Saragosa
________________________________________________________________________ Regular Meeting of the City Council of August 8, 2023 6 Visit us on “The Web” at www.cityofplacerville.org
• Pioneer Community Energy Board of Directors
Councilmember Yarbrough
• Placerville Fire Safe Council
Vice-Mayor Neau
• Opportunity Knocks/Continuum of Care
Councilmember Gotberg
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
15. CITY MANAGER AND STAFF REPORTS
15.1 Receive and File July 2023 Police Report - Stats (Chief Wren) Att. A: Stats – July 2023
15.2 Receive and File July Fire Station 25 Run Report (Chief Cordero) Att. A: July Report
15.3 Development Services Department’s Development/Permitting Statistics for the Month of July 2023 (Mr. Rivas)
Att. A: July 2023 Report
15.4 Consider Acknowledging and Filing the HDL Sales Tax and Economic Reports for the Quarter Ended March 31, 2023 (Mr. Warren) Att. A: Sales Tax Reports for the Quarter Ended 03/31/23
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include: Approving the Minutes from the August 7, 2023 Special Meeting of the City Council, Proclamation for Prostate Cancer Awareness Month (September), Encroachment Agreement, 7553 Green Valley Road, Broadway Maintenance - REY Amendment 3 and Caltrans Maintenance Agreement, Placerville Drive Storm Drain Repair Contract Change Order #1 and Notice of Completion, Cold Springs Right of Way Exchange for Middletown Apartments, Clay Street Funding Appropriation and Amendment and Notice to Proceed #6, Cedar Ravine Road Multimodal Study CIP and Contract with CivicWell for Cedar Ravine Road Multimodal Study Request for Proposal, Placerville Station EV Charger upgrades, 1383 Organics (Compost) ________________________________________________________________________ Regular Meeting of the City Council of August 8, 2023 7 Visit us on “The Web” at www.cityofplacerville.org
Compliance, Historic City Hall Stabilization Study, A Board Signs, Investment Report, and Measure J Report.
17. ADJOURNMENT
The next Regularly Scheduled City Council meeting will be held on Tuesday, August 22, 2023, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting _____________________________________________________________
CERTIFICATION OF AGENDA POSTING
I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the August 8, 2023, Regular Meeting of the Placerville City Council was posted and available for review on August 4, 2023, at City Hall, 3101 Center Street, Placerville, CA 95667 and at Town Hall, 549 Main Street, Placerville, CA 95667
The Agenda, including all staff reports and attachments, is available on the City website at www.cityofplacerville.org
Attest: ___________________________________
Regina O’Connell, CPMC, City Clerk