________________________________________________________________________ Regular Meeting of the City Council of August 22, 2023 1 Visit us on “The Web” at www.cityofplacerville.org
AGENDA
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, AUGUST 22, 2023
NO CLOSED SESSION SCHEDULED
OPEN SESSION: 5:00 P.M.
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
PUBLIC PARTICIPATION INFORMATION
You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called.
Comments on items not on the agenda will be taken under Item 8. Comments must not be slanderous, and must relate to business within the jurisdiction of the City Council.
Advance Correspondence/Written Comments: You may submit your comments by e-mail to [email protected], or you may submit your comments to the Administration Department, 3101 Center Street, Placerville, CA 95667 by 10:00 a.m. the day of the meeting.
Advance Correspondence/Written Comments received by 12:00 p.m. the Tuesday preceding the Council meeting will be included in the agenda packet. Written Comments received after that time and by 10:00 a.m. the day of the meeting will be provided to the members of the City Council and, if relating to a staff report, immediately posted to the City’s website.
Copies of the comments will be placed on the back table for public inspection at the meeting.
These comments will not be read aloud but will be acknowledged. All comments will be available for inspection in the Administration Department during normal business hours.
The Brown Act: Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall and Town Hall windows, and on the City’s website: www.cityofplacerville.org.
To ensure that matters are decided based on evidence made available publicly before and during the meeting, Councilmembers will not review or consider information received electronically while the meeting is in progress.
Reasonable Accommodations: In compliance with the Americans with Disabilities Act, if you are a person with a disability and you need a disability-related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (530) 642-5531, (530) 642-5538 (fax), or [email protected]. Requests must be made as early as possible and at least two full business days before the start of the meeting. Some requests may be accommodated closer to the meeting.
________________________________________________________________________ Regular Meeting of the City Council of August 22, 2023 2 Visit us on “The Web” at www.cityofplacerville.org
CITY COUNCIL MEMBERS
MICHAEL SARAGOSA, MAYOR
JACKIE NEAU, VICE-MAYOR
JOHN CLERICI
NICOLE GOTBERG
DAVID YARBROUGH
M. CLEVE MORRIS ANDREAS BOOHER REGINA O’CONNELL
CITY MANAGER INTERIM CITY ATTORNEY CITY CLERK
____________________________________________________________________________________
NO CLOSED SESSION
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. ROLL CALL: Clerici, Gotberg, Neau, Saragosa, Yarbrough
3. CEREMONIAL MATTERS
3.1 A Proclamation Declaring September, 2023, as Prostate Cancer Awareness Month (Mayor Saragosa)
4. CLOSED SESSION REPORT – Interim City Attorney Booher
5. ADOPTION OF AGENDA
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
6.2 Social Media Presentation by Emily Idleman, CEO, Bold Communications (Mr. Morris)
Att. A: Presentation
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
________________________________________________________________________ Regular Meeting of the City Council of August 22, 2023 3 Visit us on “The Web” at www.cityofplacerville.org
7.1 A. Approve the Minutes of the Special City Council Meeting of August 7, 2023 (Ms. O’Connell)
B. Approve the Minutes of the Regularly Scheduled City Council Meeting of August 8, 2023 (Ms. O’Connell)
7.2 Approve the Accounts Payable Register (Mr. Warren)
7.3 Approve the Payroll Register (Mr. Warren)
7.4 Receive and File Public Records Requests (Ms. O’Connell)
7.5 Consider Approving a Property and Right of Way Exchange in Support of Current and Future Public Improvements in Conjunction with the Development of the Middletown Apartments Project (Ms.
Neves)
Att. A: Resolution
Att. B: Land Transfer Exhibit
7.6 Consider Appropriating Funds for the Clay Street Bridge Replacement Project (CIP #40617) and Authorizing Issuance of Notice to Proceed #6 to Dewberry Engineers Inc. for the said Project (Ms. Neves)
Att. A: Resolution
Att. B: Project Exhibit
7.7 Consider Approving Budget Appropriations Totaling $1,600,000 and to Consider Approving Contract Amendment No. 3 with R.E.Y.
Engineers, Inc. in an Amount Not to Exceed $149,972 for the Broadway Maintenance Project – from Mosquito Road to Schnell School Road (CIP #42003) (Ms. Neves)
Att. A: Resolution
Att. B: Project Exhibit
7.8 Consider Acknowledging and Filing the Quarterly Investment Report for the Period Ended June 30, 2022 (Mr. Warren)
7.9 Consider Acknowledging and Filing the Measure J Fund Financial Report for the Quarter Ended March 31, 2022 (Mr. Warren)
7.10 Consider Designating a Representative to be the City’s Voting Delegate for the League of California Cities Annual Conference (Ms.
O’Connell)
Att. A: Voting Delegate Packet
________________________________________________________________________ Regular Meeting of the City Council of August 22, 2023 4 Visit us on “The Web” at www.cityofplacerville.org
8. PUBLIC COMMENT – NON-AGENDA ITEMS
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council.
State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances.
The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy.
8.1 Oral Communication
8.2 Written Communication
9. ITEMS PULLED FROM THE CONSENT CALENDAR
10. ORDINANCES
11. PUBLIC HEARINGS
12. DISCUSSION/ACTION ITEMS
12.1 Consider Approving and Accepting an Agreement with the California Office of Traffic Safety – Selective Traffic Enforcement Program Grant in the amount of $65,000 for Targeted Enforcement of Drunk Driving and Unsafe Driving and a $65,000 Budget Appropriation for the said Grant (Chief Wren)
Att. A: Resolution
Att. B: Draft Grant Agreement with Scope of Work
12.2 Review a Request for Use of the Small Center Street Parking Lot on November 2, 2023 for the Sugar Skull Art Walk Event (Mr. Zeller) Att. A: Email Request
12.3 Receive and File a Report Regarding a Reimbursement Request for the Upper Broadway Bike Lane-Schnell School Road to Point View Drive Project (CIP #41508) and a New Standard Operating Procedure for Transportation Project Invoicing (Ms. Neves)
Att. A: Allocation Letter
Att. B: Finance Letter
Att. C: Draft SOP
________________________________________________________________________ Regular Meeting of the City Council of August 22, 2023 5 Visit us on “The Web” at www.cityofplacerville.org
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
Vice-Mayor Neau, Councilmember Yarbrough
• El Dorado County Transportation Commission
Mayor Saragosa, Vice-Mayor Neau, Councilmember Clerici
• LAFCO (El Dorado Local Agency Formation Commission)
Councilmember Clerici
• SACOG (Sacramento Area Council of Governments)
Mayor Saragosa
• Pioneer Community Energy Board of Directors
Councilmember Yarbrough
• Placerville Fire Safe Council
Vice-Mayor Neau
• Opportunity Knocks/Continuum of Care
Councilmember Gotberg
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
15. CITY MANAGER AND STAFF REPORTS
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include: Western Placerville Interchange Phase 2 NFWF Agreement & Budget Appropriation, Broadway Maintenance - Caltrans Agreement, Encroachment Agreement,7553 Green Valley Road, Accept IOD for 1361 Broadway, Placerville Drive Storm Drain Repair Contract Change Order #1 and Notice of Completion, Cedar Ravine Road Multimodal Study CIP and Contract with CivicWell for Cedar Ravine Road Multimodal Study Request for Proposal, Placerville Station Electric Vehicle Charger upgrades, Investment Policy, Measure J Report, A-Board Signs, 1383 Organics (Compost) Compliance, and Historic City Hall Stabilization Study.
17. ADJOURNMENT
The next Regularly Scheduled City Council meeting will be held on Tuesday, September 12, 2023, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting ________________________________________________________________________ Regular Meeting of the City Council of August 22, 2023 6 Visit us on “The Web” at www.cityofplacerville.org
_____________________________________________________________
CERTIFICATION OF AGENDA POSTING
I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the August 22, 2023, Regular Meeting of the Placerville City Council was posted and available for review on August 17, 2023, at City Hall, 3101 Center Street, Placerville, CA 95667 and at Town Hall, 549 Main Street, Placerville, CA 95667
The Agenda, including all staff reports and attachments, is available on the City website at www.cityofplacerville.org
Attest: ___________________________________
Regina O’Connell, CPMC, City Clerk