________________________________________________________________________ Minutes of the Regular Meeting of the City Council of August 22, 2023 1 Visit us on “The Web” at www.cityofplacerville.org
MINUTES
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, AUGUST 22, 2023
NO CLOSED SESSION SCHEDULED
OPEN SESSION: 5:00 P.M.
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
NO CLOSED SESSION
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The Mayor called the meeting to order at 5:00 p.m.
2. ROLL CALL: Present: Clerici, Gotberg, Neau, Saragosa, Yarbrough
3. CEREMONIAL MATTERS
3.1 A Proclamation Declaring September, 2023, as Prostate Cancer Awareness Month (Mayor Saragosa)
The Mayor read the proclamation and presented it to Richard Montgomery, a local advocate for prostate cancer awareness. Public comment was received from Ruth Michelson.
4. CLOSED SESSION REPORT – Interim City Attorney Booher No Closed Session was scheduled.
5. ADOPTION OF AGENDA
It was moved by Councilmember Clerici and seconded by Councilmember Gotberg that the City Council adopt the agenda as presented. The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of August 22, 2023 2 Visit us on “The Web” at www.cityofplacerville.org
6.1 Brief Comments by the City Council
The City Council made brief comments.
6.2 Social Media Presentation by Emily Idleman, CEO, Bold Communications (Mr. Morris)
Ms. Idleman reported on the City’s social media marketing progress and responded to Council questions. Public comment was received from Ruth Carter, Kirk Smith, Ruth Michelson, and Heidi Mayerhofer.
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 A. Approve the Minutes of the Special City Council Meeting of August 7, 2023 (Ms. O’Connell)
Approved the Minutes of the Special City Council Meeting of August 7, 2023.
B. Approve the Minutes of the Regularly Scheduled City Council Meeting of August 8, 2023 (Ms. O’Connell)
Approved the Minutes of the Regularly Scheduled City Council Meeting of August 8, 2023.
7.2 Approve the Accounts Payable Register (Mr. Warren)
Approved the Accounts Payable Register.
7.3 Approve the Payroll Register (Mr. Warren)
Approved the Payroll Register.
7.4 Receive and File Public Records Requests (Ms. O’Connell) Received and filed Public Records Requests.
7.5 Consider Approving a Property and Right of Way Exchange in Support of Current and Future Public Improvements in Conjunction with the Development of the Middletown Apartments Project (Ms.
Neves)
Resolution No. 9226
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of August 22, 2023 3 Visit us on “The Web” at www.cityofplacerville.org
Interim City Attorney Booher noted one revision to this resolution stating, “surplus land” should be described as, “exempt surplus land” as required under the Surplus Land Act.
The resolution was adopted for the following actions:
1. Accepting an Irrevocable Offer of Dedication (IOD) from Middletown Apartments, LP for public street right of way along the frontage of APN 323-570-001; and
2. Declaring exempt surplus City owned property located at Cold Springs Road, directly adjacent to APN 323-570-001; and
3. Approving relinquishment of said exempt surplus City owned property to Middletown Apartments, LP for development of the said project; and
4. Directing the City Engineer or designee to record said IOD and City right of way with the Office of the El Dorado County Recorder.
7.6 Consider Appropriating Funds for the Clay Street Bridge Replacement Project (CIP #40617) and Authorizing Issuance of Notice to Proceed #6 to Dewberry Engineers Inc. for the said Project (Ms. Neves)
Resolution No. 9227
Public comment was received from Ruth Carter.
The City Council adopted a resolution for the following actions:
1. Approving a $529,906 budget appropriation in Highway Bridge Program funds for the Clay Street Bridge Replacement Project (CIP #40617); and
2. Authorizing issuance of Notice to Proceed #6 to Dewberry Engineers Inc. in the amount of $503,126.77 for environmental and preliminary engineering tasks for the said project and authorizing the Engineering Department to execute the same.
7.7 Consider Approving Budget Appropriations Totaling $1,600,000 and to Consider Approving Contract Amendment No. 3 with R.E.Y.
Engineers, Inc. in an Amount Not to Exceed $149,972 for the Broadway Maintenance Project – from Mosquito Road to Schnell School Road (CIP #42003) (Ms. Neves)
Resolution No. 9228
The City Council adopted a resolution for the following actions:
1. Approving a budget appropriation from the Measure H fund in the amount of $200,000 for the Broadway Maintenance Project – from ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of August 22, 2023 4 Visit us on “The Web” at www.cityofplacerville.org
Mosquito Road to Schnell School Road (CIP #42003); and
2. Approving a budget appropriation from the Measure L fund in the amount of $1,000,000 for the said project; and
3. Approving a $400,000 budget appropriation in Fiscal Years 2021/2022 and 2022/2023 Surface Transportation Block Grant Program funds for the said project; and
4. Approving contract Amendment No. 3 with R.E.Y. Engineers, Inc. in an amount not to exceed $149,972 for the said project and authorize the City Manager to execute the same.
7.8 Consider Acknowledging and Filing the Quarterly Investment Report for the Period Ended June 30, 2022 (Mr. Warren)
Acknowledged and filed the Quarterly Investment Report for the period ended June 30, 2022.
7.9 Consider Acknowledging and Filing the Measure J Fund Financial Report for the Quarter Ended March 31, 2022 (Mr. Warren) Acknowledged and filed the Measure J Fund Financial Report for the quarter ended March 31, 2022.
7.10 Consider Designating a Representative to be the City’s Voting Delegate for the League of California Cities Annual Conference (Ms.
O’Connell)
Designated Mayor Saragosa to be the City’s voting delegate for the League of California Cities Annual Conference.
Public comment was received from Sue Rodman and Ruth Carter.
It was moved by Councilmember Gotberg and seconded by Vice-Mayor Neau that the City Council approve the Consent Calendar with revisions as noted for Item 7.5, Resolution 9226.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
8. PUBLIC COMMENT – NON-AGENDA ITEMS
8.1 Oral Communication
Oral communication was received from Heidi Mayerhofer, Ryan Carter, and Ruth Michelson.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of August 22, 2023 5 Visit us on “The Web” at www.cityofplacerville.org
8.2 Written Communication
No written communication was received.
9. ITEMS PULLED FROM THE CONSENT CALENDAR
No items were pulled from the Consent Calendar.
10. ORDINANCES
No ordinances were scheduled.
11. PUBLIC HEARINGS
No public hearings were scheduled.
12. DISCUSSION/ACTION ITEMS
12.1 Consider Approving and Accepting an Agreement with the California Office of Traffic Safety – Selective Traffic Enforcement Program Grant in the amount of $65,000 for Targeted Enforcement of Drunk Driving and Unsafe Driving and a $65,000 Budget Appropriation for the said Grant (Chief Wren)
Resolution No. 9229
The Chief of Police presented the report and responded to Council questions. Public comment was received from Ryan Carter and Sue Rodman. Following Council discussion, it was moved by Councilmember Gotberg and seconded by Councilmember Yarbrough that the City Council adopt a resolution for the following actions:
1. Approving and accepting an agreement with the California Office of Traffic Safety, Selective Traffic Enforcement Program (STEP) Grant in the amount of $65,000.00; and
2. Authorizing the Chief of Police, Police Sergeant, and the Executive Assistant to the Chief of Police to execute the same, and approving a Budget Appropriation for the same amount.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.2 Review a Request for Use of the Small Center Street Parking Lot on November 2, 2023 for the Sugar Skull Art Walk Event (Mr. Zeller) ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of August 22, 2023 6 Visit us on “The Web” at www.cityofplacerville.org
The Director of Community Services presented the item and responded to Council questions. James Marques and Melinda Velasco, of the Sugar Skull Art Walk Collective, addressed the City Council. Public comment was received from Ryan Carter, Margie Lopez-Read, Heidi Mayerhofer, Ruth Michelson, Michelle Ryan, Sue Rodman, Susana Mayfield, and Kirk Smith.
Following Council discussion, it was moved by Councilmember Yarbrough and seconded by Councilmember Clerici that the City Council move staff’s recommendation to approve the use of the small Center Street Parking Lot on November 2, 2023, and the Bell Tower, with adequate safety measures, from November 1st through the 3rd for the Sugar Skull Art Walk Event.
Councilmember Yarbrough amended his motion to allow use of the Center Street Parking lot from 4:00-10:00 p.m. on November 2, 2023.
Councilmember Clerici amended his second. The motion passed by a unanimous voice vote.
12.3 Receive and File a Report Regarding a Reimbursement Request for the Upper Broadway Bike Lane-Schnell School Road to Point View Drive Project (CIP #41508) and a New Standard Operating Procedure for Transportation Project Invoicing (Ms. Neves)
The City Manager summarized the report. Public comment was received from Sue Rodman and Ryan Carter. Following Council discussion, it was moved by Mayor Saragosa and seconded by Councilmember Yarbrough that the City Council receive and file the report. The motion passed by a unanimous voice vote.
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
No meeting.
• El Dorado County Transportation Commission
No meeting.
• LAFCO (El Dorado Local Agency Formation Commission)
No meeting.
• SACOG (Sacramento Area Council of Governments)
Mayor Saragosa said Yuba County Transportation did really well in their competitive grant cycle.
• Pioneer Community Energy Board of Directors
No meeting.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of August 22, 2023 7 Visit us on “The Web” at www.cityofplacerville.org
• Placerville Fire Safe Council
No meeting.
• Opportunity Knocks/Continuum of Care
No meeting.
No public comments were received.
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
No requests for future agenda items were made.
15. CITY MANAGER AND STAFF REPORTS
The City Manager announced a groundbreaking event for the Pickleball Courts at Lion’s Park, time to be determined.
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include: Western Placerville Interchange Phase 2 NFWF Agreement & Budget Appropriation, Broadway Maintenance - Caltrans Agreement, Encroachment Agreement,7553 Green Valley Road, Accept IOD for 1361 Broadway, Placerville Drive Storm Drain Repair Contract Change Order #1 and Notice of Completion, Cedar Ravine Road Multimodal Study CIP and Contract with CivicWell for Cedar Ravine Road Multimodal Study Request for Proposal, Placerville Station Electric Vehicle Charger upgrades, Investment Policy, Measure J Report, A-Board Signs, 1383 Organics (Compost) Compliance, and Historic City Hall Stabilization Study.
17. ADJOURNMENT @ 7:18 p.m.
The next Regularly Scheduled City Council meeting will be held on Tuesday, September 12, 2023, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting Regina O’Connell, CPMC, City Clerk