________________________________________________________________________ Regular Meeting of the City Council of October 10, 2023 1 Visit us on “The Web” at www.cityofplacerville.org
AGENDA
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, OCTOBER 10, 2023
CLOSED SESSION: 4:00 P.M.
OPEN SESSION: 5:00 P.M.
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
PUBLIC PARTICIPATION INFORMATION
You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called.
Comments on items not on the agenda will be taken under Item 8. Comments must not be slanderous, and must relate to business within the jurisdiction of the City Council.
Advance Correspondence/Written Comments: You may submit your comments by e-mail to [email protected], or you may submit your comments to the Administration Department, 3101 Center Street, Placerville, CA 95667 by 10:00 a.m. the day of the meeting.
Advance Correspondence/Written Comments received by 12:00 p.m. the Tuesday preceding the Council meeting will be included in the agenda packet. Written Comments received after that time and by 10:00 a.m. the day of the meeting will be provided to the members of the City Council and, if relating to a staff report, immediately posted to the City’s website.
Copies of the comments will be placed on the back table for public inspection at the meeting.
These comments will not be read aloud but will be acknowledged. All comments will be available for inspection in the Administration Department during normal business hours.
The Brown Act: Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall and Town Hall windows, and on the City’s website: www.cityofplacerville.org.
To ensure that matters are decided based on evidence made available publicly before and during the meeting, Councilmembers will not review or consider information received electronically while the meeting is in progress.
Reasonable Accommodations: In compliance with the Americans with Disabilities Act, if you are a person with a disability and you need a disability-related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (530) 642-5531, (530) 642-5538 (fax), or [email protected]. Requests must be made as early as possible and at least two full business days before the start of the meeting. Some requests may be accommodated closer to the meeting.
________________________________________________________________________ Regular Meeting of the City Council of October 10, 2023 2 Visit us on “The Web” at www.cityofplacerville.org
CITY COUNCIL MEMBERS
MICHAEL SARAGOSA, MAYOR
JACKIE NEAU, VICE-MAYOR
JOHN CLERICI
NICOLE GOTBERG
DAVID YARBROUGH
M. CLEVE MORRIS ANDREAS BOOHER REGINA O’CONNELL
CITY MANAGER INTERIM CITY ATTORNEY CITY CLERK
____________________________________________________________________________________ 4:00 P.M. CLOSED SESSION
Item 1: Conference with Real Property Negotiator
Government Code §54956.8
Properties: 487, 489 Main Street
Negotiating Parties: Arts & Culture El Dorado/City of Placerville Under Negotiation: Price and terms
Item 2: Conference with Labor Negotiators
Patrick Clark, Cleve Morris, Dave Warren
Government Code §54957.6
Bargaining Unit: Placerville Police Officers Association (PPOA) ____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. ROLL CALL: Clerici, Gotberg, Neau, Saragosa, Yarbrough
3. CEREMONIAL MATTERS
4. CLOSED SESSION REPORT – Interim City Attorney Booher
5. ADOPTION OF AGENDA
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
6.2 Receive Presentation from County Office of Wildfire Preparedness and Resilience (Mr. Morris)
________________________________________________________________________ Regular Meeting of the City Council of October 10, 2023 3 Visit us on “The Web” at www.cityofplacerville.org
Att. A: Presentation
Att. B: Weber Creek Project Area Map
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 Approve the Minutes of the Regularly Scheduled City Council Meeting of September 26, 2023 (Ms. O’Connell)
7.2 Approve the Accounts Payable Register (Mr. Warren)
7.3 Approve the Payroll Register (Mr. Warren)
7.4 Receive and File Public Records Requests (Ms. O’Connell)
7.5 Consider Acknowledging and Filing the Measure J Fund Financial Report for the Quarter Ended December 31, 2022 (Mr. Warren)
7.6 Consider Acknowledging and Filing the Quarterly Investment Report for the Period Ended December 31, 2022 (Mr. Warren)
8. PUBLIC COMMENT – NON-AGENDA ITEMS
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council.
State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances.
The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy.
8.1 Oral Communication
8.2 Written Communication
9. ITEMS PULLED FROM THE CONSENT CALENDAR
10. ORDINANCES
11. PUBLIC HEARINGS
________________________________________________________________________ Regular Meeting of the City Council of October 10, 2023 4 Visit us on “The Web” at www.cityofplacerville.org
11.1 Consider an Appeal Filed by Paul and Andrea Coggiola of the Decision of the Planning Commission Approving and Modifying Site Plan Review (SPR) 23-05 Allowing for the Installation of Twelve (12) Exterior Windows with Fiberglass Windows Denying the Use of Vinyl Windows to a Single-Family Residence Located at 3176 Cedar Ravine Road Located Within the Cedar Ravine Historic District (Mr.
Rivas)
Att. 1: Notice of Appeal
Att. 2: Appellant’s Justification for Appeal
Att. 3: Planning Commission Minutes of September 5, 2023 (Item
10.1)
Att. 4: September 5, 2023, Staff Report to the Planning Commission
12. DISCUSSION/ACTION ITEMS
12.1 Review and Provide Comments to LAFCO Regarding the City of Placerville Municipal Services Review (MSR) and Spere of Influence (SOI) Update (Mr. Morris)
Att. A: Draft MSR
Att. B: County General Plan Policy
Att. C: Proposed Annexation Maps
12.2 Consider Approving a Construction Contract with Mountain Roofing Systems for the 525 Main Street Roof Replacement Project (CIP #42421) for a Total Amount of $43,146 and a $50,000 Budget Appropriation from the General Fund Contingency for Unforeseen Expenditures for the Said Project (Mr. Zeller)
Att. A: Resolution
Att. B: Quote from Mountain Roofing Systems
12.3 Consider the Use of a Professional Recruitment Firm to Provide Assistance in Recruiting Our New City Engineer (Mr. Morris) Att. A: Resolution
Att. B: Peckham McKinney Proposal
Att. C: CPS HR Consulting Proposal
12.4 Consideration of Alternatives to the Parking Requirements and Direction to Staff for Inclusion of Preferred Parking Requirements into the Draft Accessory Dwelling Unit Ordinance (ZC 20-01) (Mr.
Rivas)
Att. A: Draft Accessory Dwelling Unit Ordinance
________________________________________________________________________ Regular Meeting of the City Council of October 10, 2023 5 Visit us on “The Web” at www.cityofplacerville.org
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
Vice-Mayor Neau, Councilmember Yarbrough
• El Dorado County Transportation Commission
Mayor Saragosa, Vice-Mayor Neau, Councilmember Clerici
• LAFCO (El Dorado Local Agency Formation Commission)
Councilmember Clerici
• SACOG (Sacramento Area Council of Governments)
Mayor Saragosa
• Pioneer Community Energy Board of Directors
Councilmember Yarbrough
• Placerville Fire Safe Council
Vice-Mayor Neau
• Opportunity Knocks/Continuum of Care
Councilmember Gotberg
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
15. CITY MANAGER AND STAFF REPORTS
15.1 Receive and File September 2023 Police Report - Stats (Chief Wren) Att. A: Stats – Sept. 2023
15.2 Development Services Department’s Development/Permitting Statistics for the Month of September 2023 (Mr. Rivas)
Att. A: September 2023 Report
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include: Veterans Day Proclamation; Extra Mile Day Proclamation; Banners on Main; Western Placerville Interchange Phase 2 National Fish and Wildlife Foundation Agreement & Budget Appropriation; Placerville Station II Close Out Contract Change Orders, Notice of Completion, and Retention Release; City/County Memorandum of Understanding for Mosquito Road; Western Placerville Interchange Phase 2 Right of Way Acceptance and Dedication with El Dorado County Transit Authority; ________________________________________________________________________ Regular Meeting of the City Council of October 10, 2023 6 Visit us on “The Web” at www.cityofplacerville.org
Placerville Drive Storm Drain Repair Contract Change Order #1 and Notice of Completion; Engineering Intern Position; Cedar Ravine Road Multimodal Study Capital Improvement Project and Contract with CivicWell for Cedar Ravine Road Multimodal Study Request for Proposals; Hangtown Culvert Repair; Water Reclamation Facility Driveway Repaving; Revisions to City Code 8-9-3 Regarding Clarifications to Trip Increases; Lights for the Downtown Buildings; A-Board Signs; First Reading - Private Sewer Lateral Ordinance; and Fire Monthly Stats.
17. ADJOURNMENT
The next Regularly Scheduled City Council meeting will be held on Tuesday, October 24, 2023, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting _____________________________________________________________
CERTIFICATION OF AGENDA POSTING
I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the October 10, 2023, Regular Meeting of the Placerville City Council was posted and available for review on October 6, 2023, at City Hall, 3101 Center Street, Placerville, CA 95667 and at Town Hall, 549 Main Street, Placerville, CA 95667
The Agenda, including all staff reports and attachments, is available on the City website at www.cityofplacerville.org
Attest: ___________________________________
Regina O’Connell, CPMC, City Clerk