________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 10, 2023 1 Visit us on “The Web” at www.cityofplacerville.org
MINUTES
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, OCTOBER 10, 2023
CLOSED SESSION: 4:00 P.M.
OPEN SESSION: 5:00 P.M.
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
4:00 P.M. CLOSED SESSION
Item 1: Conference with Real Property Negotiator
Government Code §54956.8
Properties: 487, 489 Main Street
Negotiating Parties: Arts & Culture El Dorado/City of Placerville Under Negotiation: Price and terms
Item 2: Conference with Labor Negotiators
Patrick Clark, Cleve Morris, Dave Warren
Government Code §54957.6
Bargaining Unit: Placerville Police Officers Association (PPOA) ____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The Mayor called the meeting to order at 5:20 p.m. and, following The Pledge of Allegiance, called for a moment of silence for the victims of Hamas' terror attacks on Israel.
2. ROLL CALL: Present: Clerici, Gotberg, Neau, Saragosa, Yarbrough
3. CEREMONIAL MATTERS
No ceremonial matters were scheduled.
4. CLOSED SESSION REPORT – Interim City Attorney Booher Item 1, Conference with Real Property Negotiator: the Interim City Attorney reported that the City Council provided direction to Staff.
Item 2, Conference with Labor Negotiators: the City Manager reported that the City reached an agreement with the Placerville Police Officers Association (unanimous vote from the City Council) for a Side Letter with the following provisions:
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 10, 2023 2 Visit us on “The Web” at www.cityofplacerville.org
• One-year term extension from June 30, 2024 to June 30, 2025. • Reduction in City medical benefit contribution to 100% of the PPO Silver Plan for employees and their dependents.
• Ten percent increase in salary compensation effective the first pay period in January 2024; and in July 2024, a cost-of-living increase (based on San Francisco-Oakland-Hayward Consumer Price Index) with a maximum increase of four percent and a minimum increase of two percent.
No public comments were received.
5. ADOPTION OF AGENDA
It was moved by Councilmember Gotberg and seconded by Vice-Mayor Neau that the City Council adopt the agenda as presented. The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
The City Council made brief comments.
6.2 Receive Presentation from County Office of Wildfire Preparedness and Resilience (Mr. Morris)
The City Council received a presentation by Ken Pimlott of the Office of Wildfire Preparedness and Resilience. Public comment was received from David Zelinsky and Sue Hennike.
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 Approve the Minutes of the Regularly Scheduled City Council Meeting of September 26, 2023 (Ms. O’Connell)
Approved the Minutes of the regularly scheduled City Council meeting of September 26, 2023.
7.2 Approve the Accounts Payable Register (Mr. Warren)
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 10, 2023 3 Visit us on “The Web” at www.cityofplacerville.org
Approved the Accounts Payable register.
7.3 Approve the Payroll Register (Mr. Warren)
Approved the Payroll Register.
7.4 Receive and File Public Records Requests (Ms. O’Connell) Received and filed public records requests.
7.5 Consider Acknowledging and Filing the Measure J Fund Financial Report for the Quarter Ended December 31, 2022 (Mr. Warren) Acknowledged and filed the Measure J Fund Financial Report for the quarter ended December 31, 2022.
7.6 Consider Acknowledging and Filing the Quarterly Investment Report for the Period Ended December 31, 2022 (Mr. Warren)
Acknowledged and filed the Quarterly Investment Report for the period ended December 31, 2022.
It was moved by Vice-Mayor Neau and seconded by Councilmember Gotberg that the City Council approve the Consent Calendar as presented. No public comment was received. The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
8. PUBLIC COMMENT – NON-AGENDA ITEMS
8.1 Oral Communication
Oral communication was received from James Webb.
8.2 Written Communication
No written communication was received.
9. ITEMS PULLED FROM THE CONSENT CALENDAR
No items were pulled from the Consent Calendar.
10. ORDINANCES
No ordinances were scheduled.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 10, 2023 4 Visit us on “The Web” at www.cityofplacerville.org
11. PUBLIC HEARINGS
11.1 Consider an Appeal Filed by Paul and Andrea Coggiola of the Decision of the Planning Commission Approving and Modifying Site Plan Review (SPR) 23-05 Allowing for the Installation of Twelve (12) Exterior Windows with Fiberglass Windows Denying the Use of Vinyl Windows to a Single-Family Residence Located at 3176 Cedar Ravine Road Located Within the Cedar Ravine Historic District (Mr.
Rivas)
The Director of Development Services provided background information on the item and responded to Council questions. Interim City Attorney Booher explained that all City Council members received a memorandum from Planning Commissioner Kirk Smith regarding the item, and since the communication was identified as being from Commissioner Kirk Smith, pursuant to the Commission Handbook, it was disclosed as an exparte communication. Copies of the memorandum were provided to the public at the back of the room.
Written communication was also received from the appellants, Paul and Andrea Coggiola, and copies were provided to the public.
Paul Coggiola addressed the City Council and public comment was received from James Webb and Kirk Smith.
Following Council discussion, it was moved by Vice-Mayor Neau and seconded by Mayor Saragosa that the City Council grant the appeal filed by property owner Paul Coggiola, modifying the approval taken by the Planning Commission, and allow the use of vinyl windows.
The motion was passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12. DISCUSSION/ACTION ITEMS
12.1 Review and Provide Comments to LAFCO Regarding the City of Placerville Municipal Services Review (MSR) and Sphere of Influence (SOI) Update (Mr. Morris)
The City Manager presented the item and responded to Council questions.
No public comment was received. Vice-Mayor Neau suggested several corrections to the Draft MSR. It was moved by Vice-Mayor Neau and seconded by Councilmember Clerici that the City Council direct Staff to provide LAFCO with formal written comments as outlined in the staff ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 10, 2023 5 Visit us on “The Web” at www.cityofplacerville.org
report, including the suggested corrections to the Draft MSR by Vice-Mayor Neau.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.2 Consider Approving a Construction Contract with Mountain Roofing Systems for the 525 Main Street Roof Replacement Project (CIP #42421) for a Total Amount of $43,146 and a $50,000 Budget Appropriation from the General Fund Contingency for Unforeseen Expenditures for the Said Project (Mr. Zeller)
Resolution No. 9245
The Director of Community Services summarized the item. No public comment was received. It was moved by Councilmember Clerici and seconded by Councilmember Yarbrough that the City Council approve a construction contract with Mountain Roofing Systems for the 525 Main Street Roof Replacement Project (CIP #42421) for a total amount of $43,146.00, authorizing the Director of Community Services to execute the same, and approving a $50,000 budget appropriation for the said project.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.3 Consider the Use of a Professional Recruitment Firm to Provide Assistance in Recruiting Our New City Engineer (Mr. Morris) Resolution No. 9246
The City Manager presented the staff report. No public comment was received. Following Council discussion, it was moved by Vice-Mayor Neau and seconded by Councilmember Yarbrough that the City Council authorize the City Manager to negotiate and execute an agreement with a recruitment firm to provide services to recruit a City Engineer.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 10, 2023 6 Visit us on “The Web” at www.cityofplacerville.org
ABSTAIN: None
12.4 Consideration of Alternatives to the Parking Requirements and Direction to Staff for Inclusion of Preferred Parking Requirements into the Draft Accessory Dwelling Unit Ordinance (ZC 20-01) (Mr.
Rivas)
The Director of Development Services presented the item and responded to Council questions. No public comment was received; however, one item of written communication was received prior to the meeting from Larissa Lujan. Following Council discussion, it was moved by Councilmember Clerici and seconded by Councilmember Gotberg that the City Council direct Staff to proceed with Option #2 in the staff report, which is to have no net loss of on-site parking in the event a garage is converted to an ADU or JADU. This would require that parking for the primary dwelling that is lost be replaced. No additional parking would be required for the ADU.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
The City Council reported on recent and upcoming meetings of various external bodies. No public comment was received.
• El Dorado County Transit Authority
Vice-Mayor Neau, Councilmember Yarbrough
• El Dorado County Transportation Commission
Mayor Saragosa, Vice-Mayor Neau, Councilmember Clerici
• LAFCO (El Dorado Local Agency Formation Commission)
Councilmember Clerici
• SACOG (Sacramento Area Council of Governments)
Mayor Saragosa
• Pioneer Community Energy Board of Directors
Councilmember Yarbrough
• Placerville Fire Safe Council
Vice-Mayor Neau
• Opportunity Knocks/Continuum of Care
Councilmember Gotberg
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 10, 2023 7 Visit us on “The Web” at www.cityofplacerville.org
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
No requests for future agenda items were made.
15. CITY MANAGER AND STAFF REPORTS
15.1 Receive and File September 2023 Police Report - Stats (Chief Wren) No public comment was received. The item was received and filed.
15.2 Development Services Department’s Development/Permitting Statistics for the Month of September 2023 (Mr. Rivas)
No public comment was received The item was received and filed.
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include: Veterans Day Proclamation; Extra Mile Day Proclamation; Banners on Main; Western Placerville Interchange Phase 2 National Fish and Wildlife Foundation Agreement & Budget Appropriation; Placerville Station II Close Out Contract Change Orders, Notice of Completion, and Retention Release; City/County Memorandum of Understanding for Mosquito Road; Western Placerville Interchange Phase 2 Right of Way Acceptance and Dedication with El Dorado County Transit Authority; Placerville Drive Storm Drain Repair Contract Change Order #1 and Notice of Completion; Engineering Intern Position; Cedar Ravine Road Multimodal Study Capital Improvement Project and Contract with CivicWell for Cedar Ravine Road Multimodal Study Request for Proposals; Hangtown Culvert Repair; Water Reclamation Facility Driveway Repaving; Revisions to City Code 8-9-3 Regarding Clarifications to Trip Increases; Lights for the Downtown Buildings; A-Board Signs; First Reading - Private Sewer Lateral Ordinance; and Fire Monthly Stats.
17. ADJOURNMENT @ 8:08 p.m.
The next Regularly Scheduled City Council meeting will be held on Tuesday, October 24, 2023, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting Regina O’Connell, CPMC, City Clerk