________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 24, 2023 1 Visit us on “The Web” at www.cityofplacerville.org
MINUTES
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, OCTOBER 24, 2023
NO CLOSED SESSION
OPEN SESSION: 5:00 P.M.
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
NO CLOSED SESSION SCHEDULED
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The Mayor called the meeting to order at 5:00 p.m. and The Pledge of Allegiance to the Flag was recited.
2. ROLL CALL: Present: Clerici, Gotberg, Neau, Saragosa, Yarbrough
3. CEREMONIAL MATTERS
3.1 Veterans Day Proclamation (Mayor Saragosa)
The Mayor read the proclamation and encouraged the public to attend the Veterans Day ceremonies being held on November 11th at the El Dorado County Veterans Monument.
3.2 Extra Mile Day Proclamation (Mayor Saragosa)
The Mayor read the proclamation and expressed appreciation for the people in the community who go the “extra mile” and give of their time.
No public comments were received under Ceremonial Matters.
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
No Closed Session was held.
5. ADOPTION OF AGENDA
It was moved by Vice-Mayor Neau and seconded by Councilmember Yarbrough that the City Council to table Item 7.6 to a later date and approve the balance of the Consent Calendar. The motion passed by the following roll-call vote:
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 24, 2023 2 Visit us on “The Web” at www.cityofplacerville.org
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
No comments were made.
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 Approve the Minutes of the Regularly Scheduled City Council Meeting of October 10, 2023 (Ms. O’Connell)
Approved the Minutes of the regularly scheduled City Council meeting of October 10, 2023.
7.2 Approve the Accounts Payable Register (Mr. Warren)
Approved the Accounts Payable Register.
7.3 Approve the Payroll Register (Mr. Warren)
Approved the Payroll Register.
7.4 Receive and File Public Records Requests (Ms. O’Connell) Received and filed Public Records Requests.
7.5 Consider Ratifying a Construction Contract Change Order with Doug Veerkamp General Engineering, Inc., and Authorizing the Notice of Completion for the Placerville Drive Storm Drain Repair Project (CIP #42343) (Ms. Neves)
Resolution No. 9247
Adopted a resolution ratifying a Construction Contract Change Order with Doug Veerkamp General Engineering, Inc. and authorizing a Notice of Completion for the Placerville Drive Storm Drain Repair Project (CIP #42343).
7.6 Create the Cedar Ravine Multimodal Study Project, Appropriate ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 24, 2023 3 Visit us on “The Web” at www.cityofplacerville.org
Funding and Local Match, and Award a Consulting Contract to Civic Well (Ms. Neves)
This item was tabled to a later date (to be determined).
7.7 Consider Approving a Construction Contract for the Stabilization and Repaving of the Access Road to the City’s Hangtown Creek Water Reclamation Facility (Ms. Neves)
Resolution No. 9248
Adopted a resolution approving a Construction Contract with Doug Veerkamp General Engineering, Inc. for the Water Reclamation Facility Driveway Paving Project (CIP #42333).
7.8 Consider Cancellation of November 28, 2023 Regularly Scheduled City Council Meeting
Approved Staff’s request to cancel the regularly scheduled City Council meeting of November 28, 2023.
8. PUBLIC COMMENT – NON-AGENDA ITEMS
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council.
State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances.
The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy.
8.1 Oral Communication
Oral communication was received from (name not given), Sue Rodman, Michael Kuehn, Ryan Carter, and Ruth Michelson.
8.2 Written Communication
No written communication was received.
9. ITEMS PULLED FROM THE CONSENT CALENDAR
No items were pulled from the Consent Calendar.
10. ORDINANCES
10.1 Consider Introduction of an Ordinance adding Chapter 17 Private Sewer Lateral Ordinance to Title 7 of the Placerville Municipal Code (Mr. Rivas)
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 24, 2023 4 Visit us on “The Web” at www.cityofplacerville.org
The Director of Development Services explained the item and responded to Council questions. Public comment was received from Jim Copeland, Sue Rodman, Mindy Durand, Ryan Carter, Ruth Carter, Kirk Smith, Zachary Kragel, Lorin A. French, and (name not given).
Following Council discussion, it was moved by Mayor Saragosa and seconded by Councilmember Gotberg that the City Council table the item to a future date (to be determined), establish an Ad-hoc committee of two council members to work with Staff on revisions to the draft ordinance.
Mayor Saragosa appointed Vice-Mayor Neau and Councilmember Yarbrough to serve on the committee.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
The Mayor called for a brief recess.
11. PUBLIC HEARINGS
No public hearings were scheduled.
12. DISCUSSION/ACTION ITEMS
12.1 Receive Presentation on Hometown Holidays Event (Formerly the Festival of Lights) Scheduled for Friday, November 24th, 2023, and Approval of Alternative to Historic Tree Lighting (Mr. Zeller) The Director of Community Services introduced the item and invited Paul Zappettini of the El Dorado Community Foundation to make a presentation to the City Council regarding the holiday event. Public comment was received from Ryan Carter, Ruth Carter, Ruth Michelson, Kathi Lishman, Kirk Smith, and Sue Rodman.
Following Council discussion, it was moved by Vice-Mayor Neau and seconded by Councilmember Yarbrough that the City Council approve the program as outlined by the El Dorado Community Foundation and approve the location for a cut tree at the front of the Courthouse.
The motion was passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 24, 2023 5 Visit us on “The Web” at www.cityofplacerville.org
ABSTAIN: None
12.2 Consideration of the Downtown Central Main Street Building Exterior String Lighting Project and Find the Project Categorically Exempt from the California Environmental Quality Act (CEQA) per CEQA Guidelines Section 15301, as Recommended by the Planning Commission (Site Plan Review 23-15) (Mr. Rivas)
The Director of Development Services summarized the report and responded to Council questions. Public comment was received from Ryan Carter, Kirk Smith, Ruth Michelson, and Kathi Lishman.
Following Council discussion, it was moved by Vice-Mayor Neau and seconded by Councilmember Clerici that the City Council approve the Downtown Central Main Street Building Exterior String Lighting Project with two modifications, that the lights be shut off at 11:00 p.m., and that Condition of Approval #10 (installation of the lights shall be in continuous runs of lights with no breaks in continuity as a result of non participation by property owners) be eliminated, and find that the project is categorically exempt from the California Environmental Quality Act (CEQA).
The motion was passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.3 Review Proposed New Banners for Main Street (Mr. Morris) The City Manager presented the proposed banners and responded to Council questions. Public comment was received from Ruth Michelson.
Following further discussion, it was unanimously agreed upon by the City Council to direct Staff to bring the item back (date to be determined) with additional designs for consideration. No motion was made.
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
The City Council reported on recent and upcoming meetings of various external bodies. No public comment was received.
• El Dorado County Transit Authority
Vice-Mayor Neau, Councilmember Yarbrough
• El Dorado County Transportation Commission
Mayor Saragosa, Vice-Mayor Neau, Councilmember Clerici
• LAFCO (El Dorado Local Agency Formation Commission)
Councilmember Clerici
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 24, 2023 6 Visit us on “The Web” at www.cityofplacerville.org
• SACOG (Sacramento Area Council of Governments)
Mayor Saragosa
• Pioneer Community Energy Board of Directors
Councilmember Yarbrough
• Placerville Fire Safe Council
Vice-Mayor Neau
• Opportunity Knocks/Continuum of Care
Councilmember Gotberg
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
No requests for future agenda items were made.
15. CITY MANAGER AND STAFF REPORTS
15.1 Receive and File September Fire Station 25 Run Report (Chief Cordero)
The report was received and filed.
15.2 Development Services Department’s Report on the October 14, 2023, Community Compost Event and Grand Opening (Mr. Rivas) Public comment was received from Kathi Lishman. The report was received and filed.
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include: Hangtown Culvert Repair, Traffic Impact Mitigation Update Amendment to GHD Contract, City/County MOU for Mosquito Road, Engineering Intern Position, Western Placerville Interchange (WPI) Ph 2 National Fish & Wildlife Foundation Agreement & Budget Appropriation, Placerville Station II Close out Contract Change Orders, Notice of Completion, and Retention Release WPI Phase 2 Right of Way Acceptance and Dedication, Mosquito MOU, ADU/JADU Ordinance – 1st Reading, Private Sewer Lateral Ordinance -2nd Reading, A-Board Signs, New Police Officer Swear-In, Sergeant Promotion Announcement, Sales Tax Report, Fire Safe Council Event Co-Sponsorship, Monthly Stats from Police, Fire, and Development Services Dept.
17. ADJOURNMENT @ 8:25 p.m.
The next Regularly Scheduled City Council meeting will be held on Tuesday, November 14, 2023, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting Regina O’Connell, CPMC, City Clerk