________________________________________________________________________ Regular Meeting of the City Council of December 12, 2023 1 Visit us on “The Web” at www.cityofplacerville.org
AGENDA
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, DECEMBER 12, 2023
CLOSED SESSION: 4:30 P.M.
OPEN SESSION: 5:00 P.M.
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
PUBLIC PARTICIPATION INFORMATION
You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called.
Comments on items not on the agenda will be taken under Item 8. Comments must not be slanderous, and must relate to business within the jurisdiction of the City Council.
Advance Correspondence/Written Comments: You may submit your comments by e-mail to [email protected], or you may submit your comments to the Administration Department, 3101 Center Street, Placerville, CA 95667 by 10:00 a.m. the day of the meeting.
Advance Correspondence/Written Comments received by 12:00 p.m. the Tuesday preceding the Council meeting will be included in the agenda packet. Written Comments received after that time and by 10:00 a.m. the day of the meeting will be provided to the members of the City Council and, if relating to a staff report, immediately posted to the City’s website.
Copies of the comments will be placed on the back table for public inspection at the meeting.
These comments will not be read aloud but will be acknowledged. All comments will be available for inspection in the Administration Department during normal business hours.
The Brown Act: Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall and Town Hall windows, and on the City’s website: www.cityofplacerville.org.
To ensure that matters are decided based on evidence made available publicly before and during the meeting, Councilmembers will not review or consider information received electronically while the meeting is in progress.
Reasonable Accommodations: In compliance with the Americans with Disabilities Act, if you are a person with a disability and you need a disability-related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (530) 642-5531, (530) 642-5538 (fax), or [email protected]. Requests must be made as early as possible and at least two full business days before the start of the meeting. Some requests may be accommodated closer to the meeting.
________________________________________________________________________ Regular Meeting of the City Council of December 12, 2023 2 Visit us on “The Web” at www.cityofplacerville.org
CITY COUNCIL MEMBERS
MICHAEL SARAGOSA, MAYOR
JACKIE NEAU, VICE-MAYOR
JOHN CLERICI
NICOLE GOTBERG
DAVID YARBROUGH
M. CLEVE MORRIS MONA EBRAHIMI REGINA O’CONNELL
CITY MANAGER CITY ATTORNEY CITY CLERK
____________________________________________________________________________________ 4:30 PM CLOSED SESSION
Item 1: Public Employment Performance Evaluation pursuant to Government Code § 54957
City Manager
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. ROLL CALL: Clerici, Gotberg, Neau, Saragosa, Yarbrough
3. CEREMONIAL MATTERS
3.1 Service Anniversaries (Mr. Morris)
3.2 Proclamation for the Retirement of Suzanne Pronk (Mayor Saragosa)
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
5. ADOPTION OF AGENDA
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove ________________________________________________________________________ Regular Meeting of the City Council of December 12, 2023 3 Visit us on “The Web” at www.cityofplacerville.org
an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 Approve the Minutes of the Regularly Scheduled City Council Meeting of November 14, 2023 (Ms. O’Connell)
7.2 Approve the Accounts Payable Registers dated November 21, 2023, and December 5, 2023 (Mr. Warren)
7.3 Approve the Payroll Register for Pay Periods 9, 10, and 11 (Mr.
Warren)
7.4 Receive and File Public Records Requests (Ms. O’Connell)
7.5 Waive the Second Reading and Introduce by Title Only an Ordinance Authorizing the Levy of Special Taxes for the City of Placerville Community Facilities District No. 2023-1 for Cottonwood Park Phases 4 & 6 Maintenance and Services (Ms. McConnell)
Att. A: Ordinance Authorizing the Levy of Special Taxes in the Community Facilities District
7.6 Notify the Media and Public by Approval of this Request that the Regularly Scheduled City Council Meeting of December 26, 2023 is Cancelled (Ms. O’Connell)
7.7 Consider a Resolution Granting the City Manager and the Development Services Director Signature Authority and Authorize Making Application for the FY 2022-2023 SB 1383 Local Assistance Grant Program Funding (Mr. Rivas)
Att. A: Resolution
Att. B: FY2022-23 SB 1383 Local Assistance Grant Program Budget
7.8 Consider Acknowledging and Filing the Measure J Fund Financial Report for the Quarter Ended June 30, 2023 (Mr. Warren)
7.9 Consider Acknowledging and Filing the Quarterly Investment Report for the period ended June 30, 2023 (Mr. Warren)
7.10 Consider Approving Amendment No. 5 to the Consulting Services Agreement with Dewberry Engineers Inc. in the Amount of $129,234.91 and Issuance of Notice to Proceed #7 in the Amount of $129,234.91 for the Placerville Drive Bicycle and Pedestrian Facilities Project (CIP #41816) and Authorizing the City Manager to Execute the Same, Approving a $250,000 Budget Appropriation from the Measure L Fund Construction Reserve for the Said Project, and Approving a $100,000 Budget Liquidation in State Toll Credits for the Said Project (Ms. McConnell)
________________________________________________________________________ Regular Meeting of the City Council of December 12, 2023 4 Visit us on “The Web” at www.cityofplacerville.org
Att. A: Resolution
Att. B: Project Exhibit
7.11 Consider Approving Amendment No. 5 to the Consulting Services Agreement with Dewberry Engineers Inc. in the Amount of $3,942.63 and Issuance of Notice to Proceed #5 in the Amount of $3,942.63 for the Placerville Drive at Hangtown Creek Bridge Replacement Project (CIP #41410) and Authorizing the City Manager to Execute the Same; and Approving a $25,000 Budget
Appropriation from the Measure L Fund Construction Reserve for the Said Project (Ms. McConnell)
Att. A: Resolution
Att. B: Project Exhibit
7.12 Consider Approving a Construction Contracts for the Restoration of the Parking Lot as Part of the Hangtown Creek Culvert Repair Project (CIP #42013) and Associated Budget Appropriations Totaling $121,802 (Ms. McConnell)
Att. A: Resolution
Att. B: Letter of Commitment
7.13 Consider Approving a Consulting Services Agreement for the Cedar Ravine Road Multimodal Study Project (CIP #42422) (Ms. McConnell) Att. A: Resolution
Att. B: Project Area Exhibit
7.14 Consider Approving and Affirming a New Salary Schedule Effective December 23, 2023, and B.) Approving a New Job Description for the Program Site Supervisor Position and the Scorekeeper Position (Mr.
Warren/Mr. Zeller)
Att. A: Resolution
Att. B: Draft Salary Schedule
8. PUBLIC COMMENT – NON-AGENDA ITEMS
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council.
State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances.
The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy.
8.1 Oral Communication
________________________________________________________________________ Regular Meeting of the City Council of December 12, 2023 5 Visit us on “The Web” at www.cityofplacerville.org
8.2 Written Communication
9. ITEMS PULLED FROM THE CONSENT CALENDAR
10. ORDINANCES
10.1 Consider the Second Reading of an Ordinance Amending Title 7 of the Placerville Municipal Code Health and Sanitation Adding Chapter 17 Private Sewer Lateral Ordinance to the City Code (Mr.
Rivas)
Att. A: Draft Private Sewer Lateral Ordinance
Att. B: Staff’s Report to the City Council dated November 14, 2023
11. PUBLIC HEARINGS
12. DISCUSSION/ACTION ITEMS
12.1 Consider Request from El Dorado County to Implement Trip to Green for One Night in the Month of February to Accommodate Construction of the Mosquito Road Bridge (Mr. Morris/Ms.
McConnell)
Att. A: Project Description
Att. B: Letter of Intent – Mosquito Road
12.2 Consider Approving Budget Appropriations, Rejecting a Bid and Bid Protest Received From B&M Builders, Inc., and Approving the Award of a Construction Contract to the Lowest Responsive and Responsible Bidder, Doug Veerkamp General Engineering, Inc., for the Broadway Sidewalks Project (CIP #41606) (Ms. McConnell) Att. A: Project Exhibit
Att. B: Resolution
Att. C: Bid Protest from B&M Builders
Att. D: Response to Protest of Bid
Att. E: Bid Protest from Doug Veerkamp General Engineering, Inc.
12.3 Consider Approving a Consulting Services Agreement and Notice to Proceed with Dokken Engineering for Environmental and
Engineering Design Services for the Canal Street Phase 1 – Combellack Road to Cougar Lane Project (CIP #42402) and the Phase 2 - Cougar Lane to US Highway 50 Project (CIP #42404). (Ms.
McConnell)
________________________________________________________________________ Regular Meeting of the City Council of December 12, 2023 6 Visit us on “The Web” at www.cityofplacerville.org
Att. A: Resolution
Att. B: Project Exhibits
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
Vice-Mayor Neau, Councilmember Yarbrough
• El Dorado County Transportation Commission
Mayor Saragosa, Vice-Mayor Neau, Councilmember Clerici
• LAFCO (El Dorado Local Agency Formation Commission)
Councilmember Clerici
• SACOG (Sacramento Area Council of Governments)
Mayor Saragosa
• Pioneer Community Energy Board of Directors
Councilmember Yarbrough
• Placerville Fire Safe Council
Vice-Mayor Neau
• Opportunity Knocks/Continuum of Care
Councilmember Gotberg
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
15. CITY MANAGER AND STAFF REPORTS
15.1 Receive and File November Fire Station 25 Run Report (Chief Cordero)
Att. A: November Report
15.2 Development Services Department’s Development/Permitting Statistics for the Month of November 2023 (Mr. Rivas)
Att. A: November 2023 Report
15.3 Acknowledge and File the HDL Sales Tax and Economic Reports for the Quarter Ended June 30, 2023 (Mr. Warren)
Att. A: Sales Tax Reports for the Quarter Ended 06/30/23 ________________________________________________________________________ Regular Meeting of the City Council of December 12, 2023 7 Visit us on “The Web” at www.cityofplacerville.org
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include: Annual Traffic Impact Mitigation Fee Report, November 2023 Police Stats, Main Street Banners, Broadway Maintenance Contract Award, Traffic Impact Mitigation Update Amendment to GHD Contract, Upper Broadway Mitigation Escrow, City/County Memorandum of Understanding for Mosquito Road, Forni Road Storm Drain Repair – Notice of Completion & Ratify Contract Change Orders, Placerville Police Officers Association Memorandum of Understanding, A-board Signs, and ADU/JADU Ordinance First Reading.
17. ADJOURNMENT
The regularly scheduled City Council meeting of December 26, 2023, has been cancelled (pending action on tonight’s agenda, Item 7.7). The next Regularly Scheduled City Council meeting will be held on Tuesday, January 9, 2024, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting.
_____________________________________________________________
CERTIFICATION OF AGENDA POSTING
I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the December 12, 2023, Regular Meeting of the Placerville City Council was posted and available for review on December 7, 2023, at City Hall, 3101 Center Street, Placerville, CA 95667 and at Town Hall, 549 Main Street, Placerville, CA 95667
The Agenda, including all staff reports and attachments, is available on the City website at www.cityofplacerville.org
Attest: ___________________________________
Regina O’Connell, CPMC, City Clerk