7.1 ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 9, 2024 1 Visit us on “The Web” at www.cityofplacerville.org
MINUTES
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, JANUARY 09, 2024
CLOSED SESSION: 4:00 PM
OPEN SESSION: 5:00 PM
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
4:00 P.M. CLOSED SESSION
Item 1: Conference with Real Property Negotiator
Government Code § 54956.8
Properties: 487, 489 Main Street
Negotiating Parties: Arts & Culture El Dorado/City of Placerville Under Negotiation: Price and terms
Item 2: Public Employment Performance Evaluation pursuant to Government Code § 54957
City Manager
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The Mayor called the meeting to order at 5:01 p.m. and The Pledge of Allegiance to the Flag was recited.
2. ROLL CALL: Present: Clerici, Gotberg, Neau, Saragosa, Yarbrough
3. CEREMONIAL MATTERS
3.1 State of the City Address (Mayor Saragosa)
The Mayor delivered the State of the City Address.
3.2 Motion for the City Council to Adjourn the Meeting Sine-Die, and Appoint the City Manager as Temporary Chairperson
It was moved by Councilmember Clerici and seconded by Mayor Saragosa that the City Council adjourn the meeting Sine-Die and appoint the City Manager as Temporary Chairperson. At this time, the City Manager called the meeting to order and requested nominations from the City Council for the appointment of Mayor.
7.1 ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 9, 2024 2 Visit us on “The Web” at www.cityofplacerville.org
It was moved by Councilmember Saragosa that the City Council appoint Councilmember Neau to the position of Mayor. The motion was seconded by Councilmember Gotberg. No other nominations were received. The motion was passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
3.3 The Mayor Calls for Nominations for Vice-Mayor
The newly appointed Mayor then called for nominations for Vice-Mayor. It was moved by Councilmember Saragosa that the City Council appoint Councilmember Clerici to the position of Vice-Mayor. The motion was seconded by Councilmember Yarbrough. No other nominations were received. The motion was passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
The City Manager reported that the City Council provided direction to Staff in Closed Session; no other reportable action was taken.
5. ADOPTION OF AGENDA
It was moved by Vice-Mayor Clerici and seconded by Councilmember Yarbrough that the City Council adopt the agenda as presented. The motion was passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
The City Council made brief comments.
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove
7.1 ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 9, 2024 3 Visit us on “The Web” at www.cityofplacerville.org
an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 Approve the Minutes of the Regular City Council Meeting of December 12, 2023 (Ms. O’Connell)
Approved the Minutes of the Regular City Council Meeting of December 12, 2023.
7.2 Approve the Accounts Payable Registers for December 22, 2023 and January 2, 2024 (Mr. Warren)
Approved the Accounts Payable Registers for December 22, 2023, and January 2, 2024.
7.3 Approve the Payroll Register for Pay Periods 12 and 13 (Mr. Warren) Approved the Payroll Register for Pay Periods 12 and 13.
7.4 Receive and File Public Records Requests (Ms. O’Connell) Received and filed Public Records Requests.
7.5 Consider Ratifying Contract Change Orders #6 through #12 with Doug Veerkamp General Engineering, Inc. Totaling $63,464.43, Authorizing the City Engineer to Execute a Notice of Completion for the Placerville Station II, Phase I Project (CIP #40708), and Approving a $35,000 Budget Appropriation from the Measure L Fund Construction Reserve for the Said Project (Ms. McConnell) Resolution No. 9266
Adopted a resolution ratifying Contract Change Orders #6 through #12 with Doug Veerkamp General Engineering, Inc. totaling $63,464.43, authorizing the Interim City Engineer to execute a Notice of Completion for the Placerville Station II, Phase I Project (CIP #40708), and approving a $35,000 budget appropriation from the Measure L Fund Construction Reserve for the said project.
7.6 Consider Ratifying Contract Change Orders #1 and #2 with Doug Veerkamp General Engineering, Inc. in the Total Aggregate Amount of $27,383 and Authorizing the City Engineer to Execute and Record a Notice of Completion for the Forni Road Storm Drain Repair Project (CIP #42345) (Ms. McConnell)
Resolution No. 9267
7.1 ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 9, 2024 4 Visit us on “The Web” at www.cityofplacerville.org
Adopted a resolution ratifying Contract Change Orders #1 and #2 with Doug Veerkamp General Engineering, Inc. in the total aggregate amount of $27,383 and authorizing the Interim City Engineer to execute and record a Notice of Completion for the Forni Road Storm Drain Repair Project (CIP #42345).
7.7 Consider Acknowledging and Filing the Quarterly Investment Report for the Period Ended September 30, 2023 (Mr. Warren)
The report was received and filed.
7.8 Consider Acknowledging and Filing the Measure J Fund Financial Report for the Quarter Ended September 30, 2023 (Mr. Warren) The report was received and filed.
7.9 Consider a Resolution Granting the City Manager and the Development Services Director Signature Authority and Authorize Making Applications for all State of California Department of Resources Recycling and Recovery Grant Program Funding (Mr.
Rivas)
Resolution No. 9268
Adopted a resolution granting the City Manager and the Development Services Director signature authority and authorized making applications for all State of California Department of Resources Recycling and Recovery Grant Program Funding.
It was moved by Councilmember Yarbrough and seconded by Councilmember Saragosa that the City Council approve the Consent Calendar as presented.
Public comment was received from Sue Rodman. The motion was passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
8. PUBLIC COMMENT – NON-AGENDA ITEMS
8.1 Oral Communication
Oral communication was received from Mack Storton and Sue Rodman.
8.2 Written Communication
No items of written communication were received.
7.1 ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 9, 2024 5 Visit us on “The Web” at www.cityofplacerville.org
9. ITEMS PULLED FROM THE CONSENT CALENDAR
No items were pulled from the Consent Calendar.
10. ORDINANCES
10.1 Consideration to Amend Title 10 (Zoning Ordinance) of the Placerville Municipal Code to Address Required 2021-2029 Housing Element Implementation Program C-2: Accessory Dwelling Units and Junior Accessory Dwelling Units (ADUs & JADUs) to Conform with New State Regulations (File: ZC 20-01) (Mr. Rivas)
The Director of Development Services presented the staff report and responded to Council questions. Public comment was received from Mandi Rodriguez, Ryan Carter, and Larissa Lujan (who also submitted written comments prior to the meeting).
Following Council discussion, it was moved by Councilmember Saragosa that the City Council introduce and waive the first reading of the ordinance. The motion was seconded by Vice-Mayor Clerici and passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
Councilmember Saragosa made a second motion that the City Council direct Staff to request review of a Short-term Rental ordinance by the Planning Commission within 90 days, and then present the ordinance to the City Council for consideration. The motion was seconded by ViceMayor Clerici and passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
11. PUBLIC HEARINGS
No public hearings were scheduled.
12. DISCUSSION/ACTION ITEMS
12.1 Consider Approving the Purchase of Thirty-four New Banners from Sierra Display, Inc. in the Amount of $4,538.90 for Main Street, a Funding Agreement with the El Dorado Community Foundation, and a $4,539 Budget Appropriation for the said Banners (Mr. Morris)
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Resolution No. 9269
The City Manager summarized the item and responded to Council questions. Public comment was received from Mack Storton and Sue Rodman. Following Council discussion, it was moved by Councilmember Yarbrough and seconded by Councilmember Saragosa that the City Council adopt a resolution approving the purchase of thirty-four new banners from Sierra Display, Inc. in the amount of $4,538.90 for Main Street, approving a funding agreement with the El Dorado Community Foundation, and approving a $4,539 budget appropriation for the said banners. The motion was passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.2 Consider Adoption of a Resolution Authorizing the City Manager to Enter into an Agreement with El Dorado County to Transfer City Opioid Settlement Funds to El Dorado County to be Used to Address Opioid Addiction Programs in the County, Including the City of Placerville (Mr. Morris)
Resolution No. 9270
The City Manager presented the item and responded to Council questions.
Public comment was received from Sue Rodman and Ryan Carter.
Following Council discussion, it was moved by Vice-Mayor Clerici and seconded by Councilmember Gotberg that the City Council adopt a resolution authorizing the City Manager to enter into an agreement with El Dorado County to transfer City Opioid Settlement Funds to El Dorado County to be used to address opioid addiction programs in the County, including the City of Placerville. The motion was passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
The City Council reported on recent and upcoming meetings of various external bodies. No public comment was received.
• El Dorado County Transit Authority
(Neau, Yarbrough)
7.1 ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 9, 2024 7 Visit us on “The Web” at www.cityofplacerville.org
• El Dorado County Transportation Commission
(Saragosa, Neau, Clerici)
• LAFCO (El Dorado Local Agency Formation Commission)
(Clerici)
• SACOG (Sacramento Area Council of Governments)
(Saragosa)
• Pioneer Community Energy Board of Directors
(Yarbrough)
• Placerville Fire Safe Council
(Neau)
• Opportunity Knocks/Continuum of Care
(Gotberg)
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
No requests for future agenda items were made.
15. CITY MANAGER AND STAFF REPORTS
15.1 Receive and File the December 2023 Police Report - Stats (Chief Wren)
The report was received and filed.
15.2 Receive and File the December Fire Station 25 Run Report (Chief Cordero)
The report was received and filed.
15.3 Development Services Department’s Development/Permitting Statistics for the Month of December 2023 (Mr. Rivas)
The report was received and filed.
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include: Broadway Maintenance Contract Award, Clay Street Update, Public Safety Building:
Permission to Release Request for Proposal for Real Estate Services, Annual Traffic Impact Mitigation Fee Report, Placerville Police Officers Association Memorandum of Understanding, A-Board Signs, Consulting Contract for Irrigation Design, Other Agency Commission/Committee Council Assignments, and Private Sewer Lateral Policies and Procedures.
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17. ADJOURNMENT @ 6:21 p.m.
The next regularly scheduled Council meeting will be held on January 23, 2024, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting Regina O’Connell, CPMC, City Clerk