________________________________________________________________________ Regular Meeting of the City Council of January 23, 2024 1 Visit us on “The Web” at www.cityofplacerville.org
AGENDA
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, JANUARY 23, 2024
NO CLOSED SESSION SCHEDULED
OPEN SESSION: 5:00 PM
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
PUBLIC PARTICIPATION INFORMATION
You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called.
Comments on items not on the agenda will be taken under Item 8. Comments must not be slanderous, and must relate to business within the jurisdiction of the City Council.
Advance Correspondence/Written Comments: You may submit your comments by e-mail to [email protected], or you may submit your comments to the Administration Department, 3101 Center Street, Placerville, CA 95667 by 10:00 a.m. the day of the meeting.
Advance Correspondence/Written Comments received by 12:00 p.m. the Tuesday preceding the Council meeting will be included in the agenda packet. Written Comments received after that time and by 10:00 a.m. the day of the meeting will be provided to the members of the City Council and, if relating to a staff report, immediately posted to the City’s website.
Copies of the comments will be placed on the back table for public inspection at the meeting.
These comments will not be read aloud but will be acknowledged. All comments will be available for inspection in the Administration Department during normal business hours.
The Brown Act: Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall and Town Hall windows, and on the City’s website: www.cityofplacerville.org.
To ensure that matters are decided based on evidence made available publicly before and during the meeting, Councilmembers will not review or consider information received electronically while the meeting is in progress.
Reasonable Accommodations: In compliance with the Americans with Disabilities Act, if you are a person with a disability and you need a disability-related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (530) 642-5531, (530) 642-5538 (fax), or [email protected]. Requests must be made as early as possible and at least two full business days before the start of the meeting. Some requests may be accommodated closer to the meeting.
________________________________________________________________________ Regular Meeting of the City Council of January 23, 2024 2 Visit us on “The Web” at www.cityofplacerville.org
CITY COUNCIL MEMBERS
JACKIE NEAU, MAYOR
JOHN CLERICI, VICE-MAYOR
NICOLE GOTBERG
MICHAEL SARAGOSA
DAVID YARBROUGH
M. CLEVE MORRIS MONA EBRAHIMI REGINA O’CONNELL
CITY MANAGER CITY ATTORNEY CITY CLERK
____________________________________________________________________________________
NO CLOSED SESSION SCHEDULED
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. ROLL CALL: Clerici, Gotberg, Neau, Saragosa, Yarbrough
3. CEREMONIAL MATTERS
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
5. ADOPTION OF AGENDA
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Receive Update from the Placerville Fire Safe Council
6.2 Brief Comments by the City Council
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 Approve the Minutes of the Regularly Scheduled City Council Meeting of January 9, 2024 (Ms. O’Connell)
7.2 Approve the Accounts Payable Register (Mr. Warren)
________________________________________________________________________ Regular Meeting of the City Council of January 23, 2024 3 Visit us on “The Web” at www.cityofplacerville.org
7.3 Approve the Payroll Register (Mr. Warren)
7.4 Receive and File Public Records Requests (Ms. O’Connell)
7.5 Receive and File Councilmember Appointments to Other Agencies and Boards (Ms. O’Connell)
Att. A: Proposed Appointments to Other Agencies/Boards
7.6 Amend Title 10 (Zoning) of the Placerville City Code (Second Reading) to Address Required 2021-2029 Housing Element
Implementation Program C-2: Accessory Dwelling Units and Junior Accessory Dwelling Units (ADUs & JADUs) to Conform with New State Regulations (File: ZC 20-01); and Find that the Ordinance is Exempt from the California Environmental Quality Act (CEQA) Under 15282(h) of the CEQA Guidelines and Pursuant to Public Resources Code Section 21080.17 (Mr. Rivas)
Att. A: Ordinance
7.7 Adoption of a Resolution Approving the Third Amendment to City of Placerville Agreement for Employment of City Manager (Mr. Morris) Att. A: Resolution
Att. B: Draft Agreement
7.8 Adoption of a Resolution Approving the Second Amended and Restated Joint Exercise of Powers Agreement for Pioneer Community Energy (Mr. Morris)
Att. A: Resolution
Att. B: Nov. 16, 2023 –Staff Report by Pioneer Community Energy Att. C: Second Amended and Restated Agreement
7.9 Retroactively Approve and Affirm a Salary Schedule Effective January 6, 2024 and Abolish 1.00 FTE Police Officer Position from the Fiscal Year 2023/2024 General Fund Budget (Mr. Warren) Att. A: Resolution
Att. B. Position/Salary Increase List
Att. C: Salary Schedule
8. PUBLIC COMMENT – NON-AGENDA ITEMS
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council.
State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances.
________________________________________________________________________ Regular Meeting of the City Council of January 23, 2024 4 Visit us on “The Web” at www.cityofplacerville.org
The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy.
8.1 Oral Communication
8.2 Written Communication
9. ITEMS PULLED FROM THE CONSENT CALENDAR
10. ORDINANCES
11. PUBLIC HEARINGS
12. DISCUSSION/ACTION ITEMS
12.1 Consider Adopting a Resolution:
1. Approving an Agreement with Arts and Culture El Dorado for the Further Stabilization Work on Historic City Hall Buildings Located at 487 and 489 Main Street.
2. Authorizing the City Manager to Prepare and Enter into an Agreement with Architectural Nexus, Inc. to Prepare
Renovation Stabilization Plans for 487 and 489 Main Street (CIP #42423) for a Total Cost of $90,580, and Authorizing the City Manager to Execute the Same; and
3. Approving a $45,657 Budget Liquidation from the ARPA Fund for the Historic City Hall Roof Replacement Project (CIP #42305); and
4. Approving a $45,657 Budget Appropriation from the ARPA Fund for the Historic City Hall Renovation Stabilization Plan Project (CIP #42423); and
5. Approving a $50,000 Budget Appropriation from the General Fund Unassigned Fund Balance for the Historic City Hall Renovation Stabilization Plan Project (CIP #42423) (Ms.
McConnell)
Att. A: Buehler Engineering Stabilization Report
Att. B: Proposal for Stabilization Plans
Att. C: Draft Agreement
Att. D: Resolution
12.2 Consider Approving Budget Appropriations, Budget Liquidations, Rejecting a Bid Protest Received from B&M Builders, Inc., Approving the Award of a Construction Contract to the Lowest Responsive
________________________________________________________________________ Regular Meeting of the City Council of January 23, 2024 5 Visit us on “The Web” at www.cityofplacerville.org
Bidder, Doug Veerkamp General Engineering, Inc. in the amount of $4,926,039.80, and Approving Change Order No. 1 in the Amount of $(914,414.86), for the Broadway Maintenance Project from Mosquito Road to Schnell School Road (CIP #42003), and Finding that the Project is Exempt from CEQA Pursuant to the CEQA Guidelines Sections 15301 and 15303 (Ms. McConnell)
Att. A: Resolution
Att. B: Project Exhibit
Att. C: Bid Protest
Att. D: City Attorney Response to Bid Protest
Att. E: Construction Contract Change Order #1
12.3 Review and Consider Approval of a Proposal from RMA Irrigation for Design Services of the Irrigation System at Lions Park and Authorize the Director of Community Services to Negotiate and Execute an Agreement with RMA Irrigation in the Amount of $23,760 for the Lions Park Softball Field Irrigation System Replacement Project (CIP #42415) (Mr. Zeller)
Att. A: Resolution
Att. B. Irrigation Design Proposal- Russell D. Mitchell Assoc., Inc.
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
(Mayor Neau, Councilmember Yarbrough)
• El Dorado County Transportation Commission
(Mayor Neau, Vice-Mayor Clerici, Councilmember Saragosa) • LAFCO (El Dorado Local Agency Formation Commission)
(Vice-Mayor Clerici)
• SACOG (Sacramento Area Council of Governments)
(Councilmember Saragosa)
• Pioneer Community Energy Board of Directors
(Councilmember Yarbrough)
• Placerville Fire Safe Council
(Mayor Neau)
• Opportunity Knocks/Continuum of Care
(Councilmember Gotberg)
________________________________________________________________________ Regular Meeting of the City Council of January 23, 2024 6 Visit us on “The Web” at www.cityofplacerville.org
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
15. CITY MANAGER AND STAFF REPORTS
15.1 Receive and File a Status Update for the Clay Street Bridge Replacement Project (CIP #406171) (Ms. McConnell)
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include: Appropriate Funding from Parking Fund for New Privacy Slats for Parking Garage, Softball League Fee Increase, Water Reclamation Facility Driveway Paving Notice of Completion, Public Safety Building - Permission to Release Request for Proposal for Real Estate Services, Annual Traffic Impact Mitigation Fee Report, Placerville Police Officers Association Memorandum of Understanding, A-Board Signs, Outdoor Smoking Ordinance, Retail Tobacco Ordinance, Private Sewer Lateral Policies/Procedures, and Fire District Agreement Funds.
17. ADJOURNMENT
The next regularly scheduled Council meeting will be held on February 13, 2024, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting. _______________________________________________________________
CERTIFICATION OF AGENDA POSTING
I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the January 23, 2024, Regular Meeting of the Placerville City Council was posted and available for review on January 19, 2024 at the City Hall, 3101 Center Street, Placerville, CA 95667 and at Town Hall, 549 Main Street, Placerville, CA 95667
The Agenda, including all staff reports and attachments, is available on the City website at www.cityofplacerville.org
Attest: ___________________________________
Regina O’Connell, CPMC, City Clerk