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________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 23, 2024 1 Visit us on “The Web” at www.cityofplacerville.org
MINUTES
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, JANUARY 23, 2024
NO CLOSED SESSION SCHEDULED
OPEN SESSION: 5:00 PM
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
NO CLOSED SESSION SCHEDULED
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The Mayor called the meeting to order at 5:01 p.m. and The Pledge of Allegiance to the Flag was recited.
2. ROLL CALL: Present: Clerici, Gotberg, Neau, Saragosa, Yarbrough
3. CEREMONIAL MATTERS
No ceremonial matters were scheduled.
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
No closed session was held, no report.
5. ADOPTION OF AGENDA
It was moved by Councilmember Gotberg and seconded by Councilmember Saragosa that the City Council adopt the agenda as presented. The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Receive Update from the Placerville Fire Safe Council
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________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 23, 2024 2 Visit us on “The Web” at www.cityofplacerville.org
Mark Acuna, of the Placerville Fire Safe Council, addressed the City Council regarding the upcoming Wildfire Safety Event taking place on March 23, 2024.
Mayor Neau announced the League of Women Voters of El Dorado County will be holding the 2024 Candidate Forums for Board of Supervisors District 3 on January 31, 2024, at Town Hall.
6.2 Brief Comments by the City Council
The City Council made brief comments.
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 Approve the Minutes of the Regularly Scheduled City Council Meeting of January 9, 2024 (Ms. O’Connell)
Approved the Minutes of the regularly scheduled City Council meeting of January 9, 2024.
7.2 Approve the Accounts Payable Register (Mr. Warren)
Approved the Accounts Payable Register.
7.3 Approve the Payroll Register (Mr. Warren)
Approved the Payroll Register.
7.4 Receive and File Public Records Requests (Ms. O’Connell) Received and filed Public Records Requests.
7.5 Receive and File Councilmember Appointments to Other Agencies and Boards (Ms. O’Connell)
Received and filed Councilmember Appointments to Other Agencies and Boards.
7.6 Amend Title 10 (Zoning) of the Placerville City Code (Second Reading) to Address Required 2021-2029 Housing Element
Implementation Program C-2: Accessory Dwelling Units and Junior Accessory Dwelling Units (ADUs & JADUs) to Conform with New State Regulations (File: ZC 20-01); and Find that the Ordinance is
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________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 23, 2024 3 Visit us on “The Web” at www.cityofplacerville.org
Exempt from the California Environmental Quality Act (CEQA) Under 15282(h) of the CEQA Guidelines and Pursuant to Public Resources Code Section 21080.17 (Mr. Rivas)
Ordinance No. 1714
Adopted an ordinance amending Title 10 (Zoning) of the Placerville City Code (Second Reading) to address required 2021-2029 Housing Element Implementation Program C-2: Accessory Dwelling Units and Junior Accessory Dwelling Units (ADUs & JADUs) to conform with new State Regulations (File: ZC 20-01); and found that the ordinance is exempt from the California Environmental Quality Act (CEQA) under 15282(h) of the CEQA Guidelines and pursuant to Public Resources Code Section 21080.17
7.7 Adoption of a Resolution Approving the Third Amendment to City of Placerville Agreement for Employment of City Manager (Mr. Morris) Resolution No. 9271
This item was pulled for discussion. The City Attorney provided clarification on the item. No public comment was received. Following Council discussion, it was moved by Vice-Mayor Clerici and seconded by Councilmember Yarbrough that the City Council adopt a resolution approving the third amendment to City of Placerville Agreement for Employment of City Manager. The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
7.8 Adoption of a Resolution Approving the Second Amended and Restated Joint Exercise of Powers Agreement for Pioneer Community Energy (Mr. Morris)
Resolution No. 9272
Adopted a resolution approving the second amended and restated Joint Exercise Powers Agreement for Pioneer Community Energy.
7.9 Retroactively Approve and Affirm a Salary Schedule Effective January 6, 2024 and Abolish 1.00 FTE Police Officer Position from the Fiscal Year 2023/2024 General Fund Budget (Mr. Warren) Resolution 9273
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________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 23, 2024 4 Visit us on “The Web” at www.cityofplacerville.org
This item was pulled for discussion. The Assistant City Manager/Director of Finance summarized the report. Public comment was received from Kirk Smith. It was moved by Councilmember Saragosa and seconded by Councilmember Yarbrough that the City Council retroactively approve and affirm a salary schedule effective January 6, 2024, and abolish 1.00 FTE Police Officer position from the Fiscal Year 2023/2024 General Fund Budget. The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
It was moved by Councilmember Saragosa and seconded by Vice-Mayor Clerici that the City Council pull Items 7.7 and 7.9 for discussion and adopt the balance of the Consent Calendar. The motion passed by the following vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
8. PUBLIC COMMENT – NON-AGENDA ITEMS
8.1 Oral Communication
Oral communication was received from Kathi Lishman, Frank Porter, Brad Koehn, Mack Storton, Sue Rodman, Tammy Danz (submitted photos to the City Council), Teresa Brown, and (unnamed).
8.2 Written Communication
No written communication was received.
9. ITEMS PULLED FROM THE CONSENT CALENDAR
Items 7.7 and 7.9 were pulled from the Consent Calendar.
10. ORDINANCES
Ordinance No. 1714 was adopted under the Consent Calendar, Item 7.6.
11. PUBLIC HEARINGS
No public hearings were scheduled.
12. DISCUSSION/ACTION ITEMS
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________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 23, 2024 5 Visit us on “The Web” at www.cityofplacerville.org
12.1 Consider Adopting a Resolution:
1. Approving an Agreement with Arts and Culture El Dorado for the Further Stabilization Work on Historic City Hall Buildings Located at 487 and 489 Main Street.
2. Authorizing the City Manager to Prepare and Enter into an Agreement with Architectural Nexus, Inc. to Prepare
Renovation Stabilization Plans for 487 and 489 Main Street (CIP #42423) for a Total Cost of $90,580, and Authorizing the City Manager to Execute the Same; and
3. Approving a $45,657 Budget Liquidation from the ARPA Fund for the Historic City Hall Roof Replacement Project (CIP #42305); and
4. Approving a $45,657 Budget Appropriation from the ARPA Fund for the Historic City Hall Renovation Stabilization Plan Project (CIP #42423); and
5. Approving a $50,000 Budget Appropriation from the General Fund Unassigned Fund Balance for the Historic City Hall Renovation Stabilization Plan Project (CIP #42423) (Ms.
McConnell)
Resolution No. 9274
The City Manager presented the item and responded to Council questions.
Public comment was received from Sue Rodman, Kathi Lishman, and Sue Taylor (submitted a letter to the City Council). Following Council discussion, it was moved by Vice-Mayor Clerici and seconded by Councilmember Saragosa that the City Council adopt a resolution for the following actions:
1. Approving an Agreement with Arts and Culture El Dorado for the Further Stabilization Work on Historic City Hall Buildings located at 487 and 489 Main Street; and
2. Authorizing the City Manager to prepare and enter into an agreement with Architectural Nexus, Inc. to prepare renovation stabilization plans for 487 and 489 Main Street (CIP #42423) for a total cost of $90,580, and authorizing the City Manager to execute the same; and
3. Approving a $45,657 Budget Liquidation from the ARPA Fund for the Historic City Hall Roof Replacement Project (CIP #42305); and
4. Approving a $45,657 Budget Appropriation from the ARPA Fund for the Historic City Hall Renovation Stabilization Plan Project (CIP #42423); and
5. Approving a $50,000 Budget Appropriation from the General Fund Unassigned Fund Balance for the Historic City Hall Renovation Stabilization Plan Project (CIP #42423)
The motion passed by the following roll-call vote:
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________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 23, 2024 6 Visit us on “The Web” at www.cityofplacerville.org
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.2 Consider Approving Budget Appropriations, Budget Liquidations, Rejecting a Bid Protest Received from B&M Builders, Inc., Approving the Award of a Construction Contract to the Lowest Responsive Bidder, Doug Veerkamp General Engineering, Inc. in the amount of $4,926,039.80, and Approving Change Order No. 1 in the Amount of $(914,414.86), for the Broadway Maintenance Project from Mosquito Road to Schnell School Road (CIP #42003), and Finding that the Project is Exempt from CEQA Pursuant to the CEQA Guidelines Sections 15301 and 15303 (Ms. McConnell)
Resolution No. 9275
The Interim City Engineer presented the report and responded to Council questions. Public comment was received from Sue Rodman.
Following Council discussion, it was moved by Councilmember Saragosa and seconded by Councilmember Gotberg that the City Council approve budget appropriations, budget liquidations, reject a bid protest received from B&M Builders, Inc. approve the award of a construction contract to the lowest responsive bidder, Doug Veerkamp General Engineering, Inc. in the amount of $914,414.86 for the Broadway Maintenance Project from Mosquito Road to Schnell School Road (CIP #42003), and find that the project is exempt from CEQA pursuant to the CEQA guidelines sections 15301 and 15303.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.3 Review and Consider Approval of a Proposal from RMA Irrigation for Design Services of the Irrigation System at Lions Park and Authorize the Director of Community Services to Negotiate and Execute an Agreement with RMA Irrigation in the Amount of $23,760 for the Lions Park Softball Field Irrigation System Replacement Project (CIP #42415) (Mr. Zeller)
Resolution No. 9276
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The Director of Community Services summarized the item and responded to Council questions. Public comment was received from Mickey Kaiserman, Sue Rodman, and Teresa Brown. Following Council discussion, it was moved by Councilmember Saragosa and seconded by Councilmember Gotberg that the City Council approve a proposal from RMA Irrigation for design services of the irrigation system at Lions Park and authorize the Director of Community Services to negotiate and execute an agreement with RMA Irrigation in the amount of $23,760 for the Lions Park Softball Field Irrigation System Replacement Project (CIP #42415).
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
The City Council reported on recent and upcoming meetings of various external bodies. No public comment was received.
• El Dorado County Transit Authority
(Mayor Neau, Councilmember Yarbrough)
• El Dorado County Transportation Commission
(Mayor Neau, Vice-Mayor Clerici, Councilmember Saragosa) • LAFCO (El Dorado Local Agency Formation Commission)
(Vice-Mayor Clerici)
• SACOG (Sacramento Area Council of Governments)
(Councilmember Saragosa)
• Pioneer Community Energy Board of Directors
(Councilmember Yarbrough)
• Placerville Fire Safe Council
(Mayor Neau)
• Opportunity Knocks/Continuum of Care
(Councilmember Gotberg)
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
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________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 23, 2024 8 Visit us on “The Web” at www.cityofplacerville.org
Mayor Neau, with concurrence from the Council, requested that the Health and Human Services Agency be invited to share the tobacco presentation recently given to the Board of Supervisors and the City of South Lake Tahoe.
15. CITY MANAGER AND STAFF REPORTS
15.1 Receive and File a Status Update for the Clay Street Bridge Replacement Project (CIP #406171) (Ms. McConnell)
The Interim City Engineer provided the project status update. Public comment was received from Sue Taylor, Ryan Carter, Sue Rodman, Ron Harris, and (unnamed).
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include: Appropriate Funding from Parking Fund for New Privacy Slats for Parking Garage, Softball League Fee Increase, Water Reclamation Facility Driveway Paving Notice of Completion, Public Safety Building - Permission to Release Request for Proposal for Real Estate Services, Annual Traffic Impact Mitigation Fee Report, Placerville Police Officers Association Memorandum of Understanding, A-Board Signs, Outdoor Smoking Ordinance, Retail Tobacco Ordinance, Private Sewer Lateral Policies/Procedures, and Fire District Agreement Funds.
Public comment was received from Kathi Lishman.
17. ADJOURNMENT @ 6:34 p.m.
The next regularly scheduled City Council meeting will be held on February 13, 2024, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting.
Regina O’Connell, CPMC, City Clerk