________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 26, 2024 1 Visit us on “The Web” at www.cityofplacerville.org
MINUTES
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, MARCH 26, 2024
CLOSED SESSION: 4:30 PM
OPEN SESSION: 5:00 PM
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
4:30 P.M. CLOSED SESSION
Item 1: Conference with Legal Counsel - Existing Litigation Gov. Code § 54956.9(d)(1)
(CDPH v. El Dorado County, City of Placerville, et al., Case No. 24CV0463)
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The Mayor called the meeting to order at 5:13 p.m. and The Pledge of Allegiance to the Flag was recited.
2. ROLL CALL: Present: Clerici, Gotberg, Neau, Saragosa, Yarbrough
3. CEREMONIAL MATTERS
3.1 Proclamation for Natural Connections Day, 2024 (Mayor Neau) The Mayor read the proclamation and presented it to two student representatives from El Dorado High School’s Natural Resources Program.
Both students addressed the City Council regarding the program’s positive impact. No public comments were received.
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
The City Attorney reported that no public comments were made prior to Closed Session and no reportable action was taken.
5. ADOPTION OF AGENDA
The City Manager requested that an item be added to the agenda regarding a request from Marshall Medical Center to receive a letter of support from the City Council to assist in the application for federal funding for their behavioral health program.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 26, 2024 2 Visit us on “The Web” at www.cityofplacerville.org
The City Attorney stated that because this item came to the attention of the City after the publication of the agenda, the item could only be added to the agenda with a four-fifths vote from the City Council. She also noted there is a deadline involved in the request that precedes the date of the next regularly scheduled City Council meeting. With a four-fifths vote, the item would be added to the agenda and further discussion would take place when the item arises to include comments from the attending public and a vote on the item.
It was moved by Councilmember Saragosa and seconded by Councilmember Yarbrough that the City Council add the requested item to the agenda. The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
Copies of the staff report for this item were distributed to the City Council at this time and placed on the back table for public inspection.
It was clarified by Councilmember Saragosa that the item would be added to the agenda as the first discussion item. To avoid the re-numbering of agenda items and staff reports, the item was added to the agenda as Item 12.6.
It was then moved by Vice-Mayor Clerici and seconded by Councilmember Saragosa that the City Council adopt the agenda as modified with the added item (12.6), placing it prior to Item 12.1 for discussion. The motion passed by the following voice vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
The City Council made brief comments.
6.2 Consider Acknowledging and Filing the Worker’s Compensation Trending/Stewardship Report as of June 30, 2023 (Mr. Warren) The Assistant City Manager/Director of Finance introduced the item and invited Stacey Bean, Assistant Claims Manager from LWP Claims Solutions to the podium to present the workers’ compensation trending reports. No public comment was received. The item was acknowledged and filed.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 26, 2024 3 Visit us on “The Web” at www.cityofplacerville.org
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 Approve the Minutes of the Regularly Scheduled City Council Meeting of March 12, 2024 (Ms. O’Connell)
Approved the Minutes of the regularly scheduled City Council meeting of March 12, 2024.
7.2 Approve the Accounts Payable Register (Mr. Warren)
Approved the Accounts Payable Register.
7.3 Approve the Payroll Register (Mr. Warren)
Approved the Payroll Register.
7.4 Receive and File Public Records Requests (Ms. O’Connell) Received and filed public records requests.
7.5 Consider Approving a Grading and Improvement Agreement with Middletown Apartments LP for the Middletown Apartments and Authorize the City Manager to Execute the Same (Ms. McConnell) Resolution No. 9290
Adopted a resolution approving a Grading and Improvement Agreement with Middletown Apartments LP for the Middletown Apartments construction of improvements and authorizing the City Manager to execute the same.
7.6 Consider Approving Amendment No. 1 to the Consulting Services Agreement with R.E.Y Engineers Inc. in the Amount of -$59,210 Placerville Drive Pedestrian Connectivity Project (CIP #42337) and Authorizing the City Manager to Execute the Same (Ms. McConnell) Resolution No. 9291
Adopted a resolution approving Amendment No. 1 to the Consulting Services Agreement with R.E.Y. Engineers, Inc. in the amount of -$59,210 for the Placerville Drive Pedestrian Connectivity Project (CIP#42337), and authorizing the City Manager to execute the same.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 26, 2024 4 Visit us on “The Web” at www.cityofplacerville.org
7.7 Consider Approving a Professional Services Agreement with NBS for Administration Services for the Cottonwood Park Phases 4 and 6 Maintenance and Services Community Facilities District (CFD) No. 2023-1 for the Not to Exceed Amount of $5,500 Annually and Authorizing the Assistant City Manager/Director of Finance to Execute the Same and Approving a $5,500 Budget Appropriation from the Cottonwood Park CFD Fund for the Said Agreement (Mr.
Warren)
Resolution No. 9292
Adopted a resolution approving a Professional Services Agreement with NBS for administration services for the Cottonwood Park Phases 4 and 6 Maintenance and Services Community Facilities District (CFD) No. 2023-1 for the not to exceed amount of $5,500 annually, authorizing the Assistant City Manager/Director of Finance to execute the same, and approving a $5,500 budget appropriation from the Cottonwood Park CFD Fund for the said agreement.
Public comment was received from Sue Rodman (Items 7.5 and 7.6). It was moved by Vice-Mayor Clerici and seconded by Councilmember Gotberg that the City Council approve the Consent Calendar as presented. The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
8. PUBLIC COMMENT – NON-AGENDA ITEMS
8.1 Oral Communication
Oral communication was received from Leo Bennett-Cauchon (Wagon Train), and Sue Rodman.
8.2 Written Communication
No written communication received.
9. ITEMS PULLED FROM THE CONSENT CALENDAR
No items were pulled from the Consent Calendar.
10. ORDINANCES
No ordinances were scheduled.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 26, 2024 5 Visit us on “The Web” at www.cityofplacerville.org
11. PUBLIC HEARINGS
No public hearings were scheduled.
12. DISCUSSION/ACTION ITEMS
12.1 Consider Adoption of Actions to Alleviate Issues that may be the Result of Syringe Exchange Programs (Mr. Morris)
The City Manager presented the item. Public comment was received from Leo Bennett-Cauchon and Mandi Rodriguez. Following Council discussion, it was moved by Councilmember Saragosa and seconded by Vice-Mayor Clerici that the City Council adopt staff’s recommended actions to attempt to alleviate the concerns of syringe exchange programs.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
The Mayor called a brief recess.
12.2 Adopt a Resolution of Intention (ROI 2024-01) to Initiate Amendments to the Text of the City of Placerville Zoning Ordinance (Municipal Code Title 10) to Implement General Plan 2021-2029 Housing Element Program B-2: Supportive Housing Zoning
Amendments, Program B-7: Family Daycare Homes, Program B-8:
Residential Care Facilities, and Program C-1: Density Bonus Zoning Amendments (Mr. Rivas)
Resolution No. 9293
The Director of Community Services summarized the item and responded to Council questions. No public comment was received. Following Council discussion, it was moved by Councilmember Gotberg and seconded by Councilmember Saragosa that the City Council adopt a Resolution of Intention (ROI 2024-01) to initiate amendments to the text of the City of Placerville Zoning Ordinance (Municipal Code Title 10) to implement General Plan 2021-2029 Housing Element Program B-2: Supportive Housing Zoning Amendments, Program B-7: Family Daycare Homes, Program B-8: Residential Care Facilities, and Program C-1: Density Bonus Zoning Amendments.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 26, 2024 6 Visit us on “The Web” at www.cityofplacerville.org
ABSENT: None
ABSTAIN: None
12.3 Consider Approving a Consulting Services Agreement with R.E.Y.
Engineers, Inc. in an Amount Not to Exceed $47,750 for Engineering Design Services for the Giovanni Road Sewer Line Replacement Project (CIP #42224), Authorizing the City Manager to Execute the Same, and Approving a $50,000 Budget Appropriation from the Sewer Enterprise Fund Contingency for Unforeseen Expenditures for the Said Project (Ms. McConnell)
Resolution No. 9294
The Interim City Engineer presented the report. Public comment was received from Sue Rodman. It was moved by Councilmember Saragosa and seconded by Councilmember Gotberg that the City Council adopt a resolution approving a Consulting Services Agreement with R.E.Y.
Engineers, Inc. in an amount not to exceed $47,750 for Engineering Design Services for the Giovanni Road Sewer Line Replacement Project (CIP #42224), authorizing the City Manager to execute the same, and approving a $50,000 Budget Appropriation from the Sewer Enterprise Fund Contingency for Unforeseen Expenditures for the said project.
The motion passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.4 Consider Adding the Girls’ Night Out and the Sugar Skull Art Walk to the List of Annual Main Street Closure Events (Mr. Youel) The Interim Director of Community Services summarized the report.
Councilmember Saragosa stated that although his wife is engaged with the Sugar Skull Art Walk Collective, no financial interests exist as the organization is a non-profit.
Representatives from the Girls’ Night Out and Sugar Skull Art Walk events addressed the City Council. Copies of the Sugar Skull Art Walk’s program were distributed to the City Council as well as placed on the back table for public inspection. Public comment was received from I. Velasco, Larissa Lujan, Leo Bennett-Cauchon, Brenda Quintana, Tony Windle, Jennifer Silva, Cesar, Sue Rodman, and Sigrid Benson.
No action was taken by the City Council. Staff will bring the item back after further assessment of the events and continue the discussion at a future meeting.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 26, 2024 7 Visit us on “The Web” at www.cityofplacerville.org
12.5 Consider Support for Senate Bill 1240 – Public Employee Retirement System: Contracting Agencies: Consolidation (Mr. Morris) Chief Tim Cordero of the El Dorado County Fire District presented the item.
Copies of two additional attachments were distributed to the City Council and placed on the back table for public inspection. Public comment was received from Sue Rodman. Following Council discussion, it was moved by Councilmember Saragosa and seconded by Councilmember Yarbrough that the City Council authorize the Mayor to sign and transmit a letter of support to the legislature as outlined.
The motion passed by the following voice vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.6 Consider Support for Marshall Medical Center’s Federal Funding Request for their Behavioral Health Project (Mr. Morris) This item preceded Item 12.1 for discussion.
The City Manager summarized the report and invited representatives from Marshall Medical Center to address the City Council. No public comment was received. It was moved by Vice-Mayor Clerici and seconded by Councilmember Gotberg that the City Council authorize the Mayor to sign and transmit a letter of support as outlined in the staff report.
The motion passed by the following voice vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
The City Council reported on recent and upcoming meetings of various external bodies. No public comment was received.
• El Dorado County Transit Authority
(Mayor Neau, Councilmember Yarbrough)
• El Dorado County Transportation Commission
(Mayor Neau, Vice-Mayor Clerici, Councilmember Yarbrough) • LAFCO (El Dorado Local Agency Formation Commission)
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 26, 2024 8 Visit us on “The Web” at www.cityofplacerville.org
(Councilmember Gotberg)
• SACOG (Sacramento Area Council of Governments)
(Councilmember Saragosa)
• Pioneer Community Energy Board of Directors
(Councilmember Yarbrough)
• Placerville Fire Safe Council
(Mayor Neau)
• Opportunity Knocks/Continuum of Care
(Councilmember Gotberg)
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
No requests for future agenda items were made.
15. CITY MANAGER AND STAFF REPORTS
The Interim City Engineer provided a brief update on the Trip to Green Project.
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include: AB481 Report; Syringe Program Urgency Ordinance Extension; Placerville Police Officer’s Association Memorandum of Understanding; Water and Wastewater Cost of Service Study Update/Direction; Bold Communications Quarterly Report; Cultural Arts Plan; Wagon Train Funding Contribution, and Police, Fire, and Development Services Monthly Statistics.
17. ADJOURNMENT @ 7:42 p.m.
The next regularly scheduled Council meeting will be held on April 9, 2024, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting.
Regina O’Connell, CPMC, City Clerk