________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 11, 2024 1 Visit us on “The Web” at www.cityofplacerville.org
MINUTES
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, JUNE 11, 2024
CLOSED SESSION: 4:30 PM
OPEN SESSION: 5:00 PM
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
4:30 P.M. CLOSED SESSION
Item 1: Conference with Legal Counsel - Existing Litigation Government Code § 54956.9(d)(1)
(CDPH v. El Dorado County, City of Placerville, et al., Case No. 24CV0463)
Item 2: Liability Claims/Workers’ Compensation Claims
Government Code § 54956.95
Claimant: Joseph Wren
Agency claimed against: City of Placerville
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The Mayor called the meeting to order at 5:00 p.m. and The Pledge of Allegiance to the Flag was recited.
2. ROLL CALL: Present: Clerici, Gotberg, Neau, Saragosa, Yarbrough
3. CEREMONIAL MATTERS
3.1 Introduction of New Police Officer, Michael Ivanov (Chief Wren) The Chief of Police introduced Officer Ivanov and administered the Oath of Office. Officer Ivanov was joined by his family.
3.2 A Proclamation of the City Council Proclaiming June 13-16, 2024, as El Dorado County Fair Week (Mayor Neau)
The Mayor read the proclamation and presented it to Lori Warden and Kathy Dunkak of the El Dorado County Fair Association.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 11, 2024 2 Visit us on “The Web” at www.cityofplacerville.org
3.3 A Proclamation In Recognition of the Law Enforcement Torch Run for Special Olympics on June 21st, 2024 (Mayor Neau)
The Mayor said she will read the proclamation at the Bell Tower during the event.
3.4 A Proclamation Recognizing the Month of June, 2024, as Lesbian, Gay, Bisexual, Transgender, Queer, Intersex, and Asexual (LGBTQIA+) Pride Month (Mayor Neau)
The Mayor read the proclamation. Public comment was received from Leo Bennett-Cauchon.
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
The City Attorney stated no public comments were received in advance of Closed Session and there was no reportable action taken for either of the two scheduled items.
5. ADOPTION OF AGENDA
It was moved by Vice-Mayor Clerici that the City Council adopt the agenda as presented. The motion was seconded by Councilmember Saragosa and passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
The City Council made brief comments.
6.2 Fire Safe Council Update (Mr. Morris)
Mark Acuna of the Placerville Fire Safe Council presented an overview of the recent wildfire safety day event, highlighting its successes.
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 11, 2024 3 Visit us on “The Web” at www.cityofplacerville.org
7.1 A. Approve the Minutes of the Regular City Council Meeting of May 28, 2024
Approved the Minutes of the Regular City Council Meeting of May 28, 2024.
B. Approve the Minutes of the Special City Council Meeting of May 9, 2024
Approved the Minutes of the Special City Council Meeting of May 9, 2024.
C. Approve the Minutes of the Special City Council Meeting of May 29, 2024 (Ms. O’Connell)
Approved the Minutes of the Special City Council Meeting of May 29, 2024.
7.2 Approve the Accounts Payable Register (Mr. Warren)
Approved the Accounts Payable Register.
7.3 Approve the Payroll Register (Mr. Warren)
Approved the Payroll Register.
7.4 Receive and File Public Records Requests (Ms. O’Connell) Received and filed Public Records Requests.
7.5 Consider Authorizing the Assistant City Manager/Director of Finance to Execute the Certifications of Direct Charge wherein the City Certifies that the Special Assessments that are Collected by the County of El Dorado Meet the Requirements of Proposition 218 and Authorizing the County Auditor-Controller to Place the City’s Special Assessments on the Fiscal Year 2024/2025 Secured Tax Roll (Mr. Warren)
Resolution No. 9320
Authorized the Assistant City Manager/Director of Finance to execute the Certifications of Direct Charge wherein the City certifies that the Special Assessments that are collected by the County of El Dorado meet the requirements of Proposition 218 and authorized the County AuditorController to place the City’s Special Assessments on the Fiscal Year 2024/2025 Secured Tax Roll.
7.6 Consider Approving a Budget Appropriation and Ratifying Construction Contract Change Orders 1 through 5 with Doug ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 11, 2024 4 Visit us on “The Web” at www.cityofplacerville.org
Veerkamp General Engineering, Inc. in the Total Amount of $21,861.88 for the Broadway Sidewalks Project (CIP #41606) (Ms.
McConnell)
Resolution No. 9321
Approved a Budget Appropriation and Ratified Construction Contract Change Orders 1 through 5 with Doug Veerkamp General Engineering, Inc. in the total amount of $21,861.88 for the Broadway Sidewalks Project (CIP #41606).
7.7 Consideration of the Annual 4th of July Fireworks Display Scheduled for July 4, 2024 (Mr. Rivas)
Approved the Annual 4th of July Fireworks Display scheduled for July 4, 2024.
Resolution No. 9322
7.8 Consider Approving the Purchase of (1) 2024 Case 26DVE Tandem Roller in the Amount of $57,471.60 from Sonsray Machinery and Authorizing the Director of Public Works to Execute any Documentation for the Said Purchase Through the City's
Cooperative Purchasing Program (Mr. Stone)
Resolution No. 9323
Approved the purchase of (1) 2024 Case 26DVE Tandem Roller in the amount of $57,471.60 from Sonsray Machinery and authorized the Director of Public Works to execute any documentation for the said purchase through the City's Cooperative Purchasing Program.
7.9 Consider Approving a Covenant and Agreement for Drainage and Sewer Maintenance with Middletown Apartments LP for the Middletown Apartments and Authorize the City Engineer to Execute the Same (Ms. McConnell)
Resolution No. 9324
Approved a Covenant and Agreement for Drainage and Sewer Maintenance with Middletown Apartments LP for the Middletown Apartments and authorized the City Engineer to execute the same.
7.10 Consider Approving a Covenant and Agreement for Drainage and Sewer Maintenance with Mallard Apartments LP for the Mallard Apartments and Authorize the City Engineer to Execute the Same (Ms. McConnell)
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 11, 2024 5 Visit us on “The Web” at www.cityofplacerville.org
Resolution No. 9325
Approved a Covenant and Agreement for Drainage and Sewer Maintenance with Mallard Apartments LP for the Mallard Apartments and Authorized the City Engineer to execute the same.
It was moved by Vice-Mayor Clerici and seconded by Councilmember Gotberg that the City Council approve the Consent Calendar as presented. The motion was passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
8. PUBLIC COMMENT – NON-AGENDA ITEMS
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council.
State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances.
The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous, or which may invade an individual’s personal privacy.
8.1 Oral Communication
Oral communication was received from Leo Bennett-Cauchon, Mark Ranger, and Sue Rodman.
8.2 Written Communication
No written communication was received.
9. ITEMS PULLED FROM THE CONSENT CALENDAR
No items were pulled from the Consent Calendar.
10. ORDINANCES
No ordinances were scheduled.
11. PUBLIC HEARINGS
11.1 Public Hearing for the Proposed Fiscal Year 2024/2025 Operating and Capital Improvement Program Budget Proposals (Mr. Warren) ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 11, 2024 6 Visit us on “The Web” at www.cityofplacerville.org
The Assistant City Manager/Director of Finance presented the budget proposals with input from the City Engineer, Interim Director of Community Services, and the Director of Public Works. Public comment was received from Leo Bennett-Cauchon and Sue Rodman.
Following Council discussion, it was moved by Vice-Mayor Clerici that the City Council direct staff to bring back the proposed Fiscal Year 2024/2025 Operating and CIP Budget as presented for adoption at the June 25, 2024, City Council Meeting. The motion was seconded by Councilmember Yarbrough and passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12. DISCUSSION/ACTION ITEMS
12.1 Consider the Use of $5,000 Received Annually from the Department of Resources Recycling and Recovery’s (CalRecycle) Beverage Container Recycling City/County Payment Program for the Purchase of One Set Double Station Trash/Recycle Receptacles from Bigbelly (Mr. Rivas/Mr. Morris)
Resolution No. 9326
The City Manager and Director of Development Services presented the item and responded to Council questions. Public comment was received from Leo Bennett-Cauchon. Following Council discussion, it was moved by Councilmember Yarbrough that the City Council approve the use of $5,000 received annually from the Department of Resources Recycling and Recovery’s (CalRecycle) Beverage Container Recycling City/County Payment Program for the purchase of One Set Double Station Trash/Recycle Receptacles from Bigbelly.
The motion was seconded by Councilmember Gotberg and passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Yarbrough
NOES: Saragosa
ABSENT: None
ABSTAIN: None
12.2 Consider Approving a Contract with R.E.Y. Engineers, Inc. in an Amount Not to Exceed $57,500 for a Drainage Maintenance Plan for Lions Park as Part of the Lions Park Softball Field Irrigation System Replacement Project (CIP #42415), Authorizing the Interim Director of Community Services to Execute the Same, and Approving a ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 11, 2024 7 Visit us on “The Web” at www.cityofplacerville.org
$50,000 Budget Appropriation from the Cannabis Community Benefit Fund for the Said Project (Mr. Youel)
Resolution No. 9327
The Interim Director of Community Services summarized the report. Public comment was received from Sue Rodman. It was moved by
Councilmember Saragosa that the City Council approve a contract with R.E.Y Engineers, Inc. in an amount not to exceed $57,500 for a Drainage Maintenance Plan for Lions Park as part of the Lions Park Softball Field Irrigation System Replacement Project (CIP #42415), authorize the Interim Director of Community Services to execute the same, and approve a $50,000 Budget Appropriation from the Cannabis Community Benefit Fund for the said project.
The motion was seconded by Councilmember Gotberg and passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
The City Council reported on recent and upcoming meetings of various external bodies. No public comment was received.
• El Dorado County Transit Authority
(Mayor Neau, Councilmember Yarbrough)
• El Dorado County Transportation Commission
(Mayor Neau, Vice-Mayor Clerici, Councilmember Yarbrough) • LAFCO (El Dorado Local Agency Formation Commission)
(Councilmember Gotberg)
• SACOG (Sacramento Area Council of Governments)
(Councilmember Saragosa)
• Pioneer Community Energy Board of Directors
(Councilmember Yarbrough)
• Placerville Fire Safe Council
(Mayor Neau)
• Opportunity Knocks/Continuum of Care
(Councilmember Gotberg)
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 11, 2024 8 Visit us on “The Web” at www.cityofplacerville.org
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
No requests for future agenda items were made.
15. CITY MANAGER AND STAFF REPORTS
15.1 Placerville Economic Advisory Committee (PEAC) Vacancy and Recruitment Announcement (Ms. O’Connell)
The City Clerk announced the vacancy and application period.
15.2 Receive and File the May 2024 Police Report – Stats (Chief Wren) The report was received and filed.
15.3 Development Services Department’s Development/Permitting Statistics for the Month of May 2024 (Mr. Rivas)
The report was received and filed.
15.4 At this time, the Director of Development Services provided the City Council with an update regarding an abandoned pole sign at 7530 Green Valley Road.
No public comments were received.
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include:
Presentation: Senator Marie Alvarado Gill & Susie Davies - M.O.R.E. Nonprofit of the Year, El Dorado Disposal Presentation, Resolution for Election Consolidation, Fire Monthly Stats, Water Reclamation Facility - Secondary Clarifier No. 1 Recoating Contract, Placerville Drive Bridge - EID Agreement and Dewberry Amendment, Broadway Maintenance - Ratify and Approve Change Orders #1-6, RBI MS4 Permit Services Agreement, Budget Adoption (Public Hearing), Gann Limit (Public Hearing), Measure J Report, and Investment Report.
17. ADJOURNMENT @ 6:43 p.m.
The next regularly scheduled Council meeting will be held on June 25, 2024, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting.
Regina O’Connell, CPMC, City Clerk