Authority Board Meeting MINUTES
MEETINGDATE: Wednesday, December 15, 2021
MINUTESPREPAREDBY: Tarienne Grover
MEMBERSPRESENT: STAFFPRESENT: MEMBERSABSENT:
Teresa Gerringer, Chair
Chris Kelley, Vice Chair
Tom Butt, Commissioner
Federal Glover, Commissioner
Loella Haskew, Commissioner
Dave Hudson, Commissioner
Karen Mitchoff, Commissioner
Sue Noack, Commissioner
Lamar Thorpe, Commissioner
Holland White, Commissioner
Debora Allen, ExOfficio Rep.
Maureen Powers, ExOfficio Rep.
Amy Worth, ExOfficio Rep.
Colin Clarke
Peter Engel
Tarienne Grover
Timothy Haile
Jack Hall
John Hoang
Stephanie Hu
Brian Kelleher
Matt Kelly
Hisham Noeimi
Ivan Ramirez
Sherri Sylva
Linsey Willis
David McCray, Legal Counsel
Newell Arnerich, Commissioner
1. CONVENE MEETING: Teresa Gerringer, Chair
DISCUSSION: Chair Gerringer convened the meeting at 6:00 PM. Commissioner Arnerich was absent.
2. PLEDGE OF ALLEGIANCE
3. PUBLIC COMMENT: Members of the public are invited to addressthe Authority regarding any item that is not listed on the agenda. Please refer to the Teleconferencing Special Notice for Public Comment guidelines.
DISCUSSION: There were no public comments on items not on the agenda.
4. PRESENTATIONS
CONSENT CALENDAR
ACTION: Commissioner Thorpe moved to approve the consent calendar, seconded by Commissioner Haskew. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Authority Board Meeting MINUTES
December 15, 2021
Noes‐None
Absent‐Commissioner Arnerich
Abstain‐None
5. APPROVAL OF MINUTES
A. Authority Board Minutes of November 17, 2021
6. Administration & Projects Committee ‐ Consent:
A. Accept Monthly Accounts Payable Invoice Report for October 2021 Recommendation: Staff seeks acceptance of the monthly accounts payable invoice report for October 2021.
B. Approval of Proposed Actions to Various FundingResolutions Recommendation: Staff seeks approval of Resolutions 18‐60‐P (Rev 1) and 18‐61‐ P (Rev 1), with the Bay Area Rapid Transit, which will extend the term of the resolutions to October 17, 2022.
C. Accept Consultant Agreement Amendment
Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 8 to Agreement No. 316 with URS Corporation Americas to extend the agreement termination date to December 31, 2022 with no increase in budget.
D. Listing of Contract Change Orders (CCOs) Greater than $25,000 for Contracts Less than $15 Million, and Greater than $50,000 for Contracts Greater than $15 Million Recommendation: This is an informational item only; no staff recommendation at this time.
E. Authorization to Execute Amendment No. 9 to Agreement No. 464 with Regional Government Services(RGS) to Provide Human Resources Management Services and Release a Request for Proposals (RFP) for Human Resources Management Services Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 9 to Agreement No. 464 with RGS to provide continued on‐call human resources management services, extend the agreement termination date from December 31, 2021 to June 30, 2022, with no increase in budget, and authorization to release an RFP to procure a qualified firm to provide on‐call human resources management services.
F. Innovate 680 – Part Time Transit Lane (Project 8009.03) – Authorization to Execute Cooperative Agreement No. 90.80.08 with the California Department of Authority Board Meeting MINUTES
December 15, 2021
Transportation (Caltrans) for Project Study Report/Project Development Support (PSR/PDS) Oversight Services
Recommendation: Staff seeks authorization for the Chair to terminate Cooperative Agreement No. 90.80.02 and execute Cooperative Agreement No. 90.80.08 with Caltrans in an amount not‐to‐exceed $240,000, for PSR/PDS oversight services, and to allow the Executive Director or designee to make any non‐substantive changes to the language.
G. State Route 4 (SR4)/Balfour Road Interchange (Project 5005) – Authorization to Execute Amendment No. 8 to Agreement No. 430 with Quincy Engineering, Inc. (Quincy) for Design Services During Construction (DSDC) Services Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 8 to Agreement No. 430 with Quincy in the amount of $42,000, for a new total agreement value of $1,464,655, to provide additional DSDC services, and to allow the Executive Director or designee to make any non‐substantive changes to the language. This amendment will extend the agreement termination date from December 31, 2021 to December 31, 2022.
H. Legislative Update
Recommendation: Staff will provide an update on legislation, along with addressing any questions that may arise. The Authority may take action on any item presented in the attachment or any State or Federal legislation pertaining to the Authority’s legislative program.
I. Bay Area Express Lanes Network (Network) – Executive Steering Committee (ESC) Memorandum of Understanding (MOU) No. CIP.08.01
Recommendation: Staff seeks authorization for the Executive Director to execute the Network ESC MOU No. CIP.08.01.
J. NEW ITEM: Consideration to Continue Conducting Remote Teleconferencing Meetings of the Legislative Bodies of the Authority Pursuant to Assembly Bill (AB) 361
Recommendation: Staff seeks approval to proclaim a local emergency, ratify the proclamation of a State of Emergency, and authorize the continuation of conducting remote teleconference meetings of the legislative bodies of the Authority for the period of January 2022 pursuant to the Brown Act provisions under AB 361.
K. NEW ITEM: Interstate 680/State Route 4 Interchange Improvements, Phases 1 and 2A (Project 6001) – Authorization to Execute Amendment No. 2 to Agreement No. 504 with Quincy Engineering, Inc. (Quincy) for Environmental and Engineering On‐ Call Services
Authority Board Meeting MINUTES
December 15, 2021
Recommendation: Staff seeks authorization to execute Amendment No. 2 to Agreement No. 504 with Quincy to extend the agreement termination date from October 18, 2022 to December 31, 2024, and to allow the Executive Director or designee to make any non‐substantive changes to the language. Staff also seeks authorization to issue Task Order No. 1 to perform an independent review of the project documents and major submittals to the California Department of Transportation asrequired by the Authority’s adopted Quality Assurance Program, along with other services in an amount not‐to‐exceed$175,000.
L. NEW ITEMS: Iron Horse Trail (IHT)/Bollinger Canyon Road Bicycle and Pedestrian Overcrossing (POC) (Project 120025)
1. Authorization to Execute Amendment No. 1 to Cooperative Agreement No. 12SW.05 with the City of San Ramon (City) for Environmental Documents, Plans, Specifications & Estimates (PS&E), Right‐of‐Way (ROW), Utility, and Construction Phase Services
Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 1 to Cooperative Agreement No. 12SW.05 with the City in the amount of $5,299,000, for a new total agreement value of $22,719,000, to provide environmental documents, PS&E, ROW, utility, and construction phase services, and to allow the Executive Director or designee to make any non‐substantive changes to the language.
2. Authorization to Issue Request for Proposals(RFP) No. 21‐3 for Construction Manager/General Contractor (CM/GC) Services
Recommendation: Staff seeks authorization to issue RFP No. 21‐3 to provide CM/GC services for the IHT/Bollinger Canyon Road Bicycle and POC project.
7. Planning Committee ‐ Consent: None
REGULAR AGENDA ITEMS
8. Administration & Projects Committee ‐ Regular:
A. Interstate 680/State Route 4 Interchange Improvements, Phase 3 Widening (Project 1117/6001):
1. Project Status Update
Recommendation: Staff will provide an update on the status of this project.
This is an informational item only; no staff recommendation at this time.
Authority Board Meeting MINUTES
December 15, 2021
DISCUSSION: Ivan Ramirez, Director, Construction, discussed the project details and progress of the I‐680/SR4 Interchange Improvements, Phase 3 project, and the improvements made at Peralta Road, Solano Way, Walnut Creek Bridge, Grayson Creek Bridge, the I‐680/SR4 Interchange, and Pacheco Boulevard. Mr. Ramirez further discussed the issues encountered such as differing site conditions, electrical issues, vandalism, maintenance and crash cushions replacements, removal of buried manmade objects, work related to terminal joints, sawcut and replacement of concrete pavement edge, and staggering of Grayson Creek approach slabs, which requires additional funding for the project. He also discussed the contractor’s request for payment for alleged impacts, showed the impact graphic provided by the contractor, and mentioned discussions led by the Executive Director.
Commissioners provided comments. Staff responded to comments from commissioners.
2. Approvalto Increase Construction Allotmentfor Agreement No. 505 with Brosamer and Wall, Inc. (Brosamer) for Construction Services Recommendation: Staff seeks approval of 1) Resolution 18‐59‐P (Rev 1), which will increase the authorized construction allotment amount by $2,073,000, for a new total construction allotment value of $99,775,223; and 2) Resolution 21‐47‐P, which will adopt Amendment No. 2 to the 2019 Measure J Strategic Plan.
ACTION: Commissioner Hudson moved to approve 1) Resolution 18‐59‐P (Rev 1), which will increase the authorized construction allotment amount by $2,073,000, for a new total construction allotment value of $99,775,223; and 2) Resolution 21‐47‐P, which will adopt Amendment No. 2 to the 2019 Measure J Strategic Plan, seconded by Commissioner Noack. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes‐None
Absent‐Commissioner Arnerich
Abstain‐None
DISCUSSION: Ivan Ramirez, Director, Construction, discussed the project budget status, and request for additional funding.
Commissioners provided comments. Staff responded to comments from commissioners.
B. East Contra Costa County (East County) Dynamic Personal Micro Transit (DPMT) Feasibility Study (Study)
Authority Board Meeting MINUTES
December 15, 2021
Recommendation: Staff will present the findings of the East County DPMT Study.
This is an informational item only; no staff recommendation at this time.
DISCUSSION: Stephanie Hu, Director, Projects, introduced the item and Habib Shamskhou with Advanced Mobility Group. Mr. Shamskhou provided the background and overview of the East County DPMT Study. He discussed the Study’s goals and objectives, as well as results of the Study including conceptual routing plan, ridership demand analysis, estimated emissions reductions, safety benefits, financial and implementation plan, exploration of private sector participation, and next steps.
Commissioners and Representatives provided comments. Staff and consultant responded to comments from commissioners and representatives.
9. Planning Committee ‐ Regular:
A. Approval of the East County Integrated Transit Study (Study) Locally Preferred Alternative (LPA)
Recommendation: Staff seeks approval of Alternative 4 ‐ Express Bus to Antioch asthe recommended LPA from the Draft Study to be advanced for cost refinement and conceptual design, and advancing certain design elements of the higher cost Alternative 1 ‐ Bay Area Rapid Transit Rail Extension, to be included in the Final Study.
ACTION: Commissioner Hudson moved to approve Alternative 4 ‐ Express Bus to Antioch as the recommended Locally Preferred Alternative from the Draft East County Integrated Transit Study to be advanced for cost refinement and conceptual design and advance certain design elements of the higher cost Alternative 1 ‐ Bay Area Rapid Transit Rail Extension, to be included in the Final East County Integrated Transit Study, and authorized staff to continue working on transit alternatives for State Route 4,seconded by Vice Chair Kelley. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes‐None
Absent‐Commissioner Arnerich, Commissioner Noack, Commissioner Thorpe Abstain‐None
DISCUSSION: Matt Kelly, Senior Transportation Planner, provided a background of the grant award and improvements in East County, an existing travel time comparison from 2019, and the procurement process to obtain a qualified firm for the East County Integrated Transit Study (Study). He introduced Jimi Mitchell and Thaddeus Wozniak with Nelson\Nygaard. Mr. Mitchell provided an overview of each phase of the Study, and components of the Study such as public outreach through online open houses, project needs and goals, objectives and desired Authority Board Meeting MINUTES
December 15, 2021
outcomes, development and evaluation of alternatives and criteria, and consideration of challenges and opportunities. Mr. Wozniak discussed the evaluation findings, differentiators, the expansion and land use policies for the Metropolitan Transportation Commission and Bay Area Rapid Transit, proposed land use and planned development for the Innovation Center at Brentwood, comparison of alternatives, transit trips and travel costs, and the timeline for phases 3 and 4 with potential project closeout in February 2022.
Timothy Haile, Executive Director, discussed the funding for the East Contra Costa Intermodal Center, and the need for support and a partnership with the Bay Area Rapid Transit.
Commissioners and Representatives provided comments. Staff responded to comments from commissioners and representatives.
Commissioner Glover requested that the motion be amended to authorize staff to continue working on transit alternatives for State Route 4. Commissioners agreed to this amendment.
Commissioner Noack left at 7:11 PM. Rep. Powers and Commissioner Thorpe left at 7:13 PM.
B. PUBLIC HEARING: Approval of the 2021 Update of the Contra Costa Congestion Management Program (CMP)
Recommendation: Staff seeks approval to adopt Resolution 21‐46‐G approving the 2021 Update of the Contra Costa CMP, authorize the Executive Director or designee to make any non‐substantive changes to finalize the document, and forward it to the Metropolitan Transportation Commission.
ACTION: Commissioner Mitchoff moved to adopt Resolution 21‐46‐G approving the 2021 Update of the Contra Costa Congestion Management Program following a public hearing, authorize the Executive Director or designee to make any non‐ substantive changes to finalize the document, and forward it to the Metropolitan Transportation Commission, seconded by Commissioner Hudson. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes‐None
Absent‐Commissioner Arnerich, Commissioner Noack, Commissioner Thorpe Abstain‐None
DISCUSSION: Matt Kelly, Senior Transportation Planner, provided a brief background and overview of the 2021 Update of the Contra Costa Congestion Management Program, which consisted of technical updates from 2019‐2021, level‐of‐service monitoring of the transportation system, and an updated Capital Improvement Program.
Authority Board Meeting MINUTES
December 15, 2021
Chair Gerringer opened the Public Hearing at 8:15 PM. There were no public comments. Chair Gerringer closed the Public Hearing at 8:16 PM.
10. CORRESPONDENCE AND COMMUNICATIONS
11. ASSOCIATED COMMITTEE REPORTS
A. Central County (TRANSPAC): Meeting Report for the regular meeting on December 9, 2021 (Meeting handout if available)
B. East County (TRANSPLAN): Meeting Report for the regular meeting on December 9, 2021 (Meeting handout if available)
C. Southwest County (SWAT): Meeting Report forthe regular meeting on December 6, 2021 (Meeting handout if available)
D. West County (WCCTAC): Meeting Report for the regular meeting on December 10, 2021 (Meeting handout if available)
12. AUTHORITY BOARD AND STAFF COMMENTS
A. Chair's Comments and Reports
DISCUSSION: Chair Gerringer announced that the City of Lafayette adopted a Vision Zero policy in November, and thanked Authority staff for their assistance.
B. Commissioners' and Ex‐Officio Representatives’ Comments and Reports on Activities and Meetings
DISCUSSION: Commissioner Hudson provided an update on the Iron Horse Trail/Bollinger Canyon Road Bicycle and Pedestrian Overcrossing project.
Commissioner Mitchoff invited commissioners, representatives, and staff to the Bay Area Air Quality Management District’s Board of Directors Special Meeting and Retreat on January 19, 2022.
Rep. Worth provided an update on the Blue Ribbon Task Force priorities of transit, and fare integration, and the One Bay Area Grant 3 funds.
Rep. Allen provided an update on ridership for the Bay Area Rapid Transit.
Commissioners and Representatives congratulated members on their leadership roles and changes at each of their respective agencies.
Authority Board Meeting MINUTES
December 15, 2021
C. Executive Staff Comments
DISCUSSION: Timothy Haile, Executive Director, discussed the Glydways tour with Congressman DeSaulnier, the continuation of tours in February‐March 2022, the San Francisco Moving Documentary, and the invitations to speak at conferences to promote the Authority. He announced that he attended the Dedication Ceremony of Representative Ellen O'Kane Tauscher Caldecott Tunnel Memorial Bore and confirmed a special meeting of the Authority Board on January 5, 2022, to discuss the continuation of meeting virtual under Assembly Bill 361.
13. CALENDAR
A. December 2021, and January, February, and March2022
B. Calendar of Upcoming Events
14. CLOSED SESSION
DISCUSSION: Commissioners, staff, and legal counsel convened into Closed Session at 8:33 PM.
Rep. Allen and Worth left at 8:33 PM.
A. Conference with Legal Counsel – Interstate 80/San Pablo Dam Road Interchange Improvements Project: Proposed Agreements with URS Corporation and The Hanna Group to Settle Potential Claims
B. Public Employee Performance Evaluation Pursuantto Government Code § 54957 Title: Executive Director
Conference with Labor Negotiators Pursuantto Government Code § 54957.6 Agency Designated Representative: Teresa Gerringer, Chair Unrepresented Employee: Executive Director
15. RECONVENE IN OPEN SESSION
A. Report on Action Taken in Closed Session
ACTION: Commissioners reconvened into Open Session at 8:53 PM. Chair Gerringer reported that there was unanimous approval for agreements with URS Corporation and The Hanna Group under Closed Session Item 14.A and that a 6% salary increase was approved for the Employment Agreement with Timothy Haile, Executive Director under Closed Session Item 4.B. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes‐None
Absent‐Commissioner Arnerich, Commissioner Noack, Commissioner Thorpe Abstain‐None
Authority Board Meeting MINUTES
December 15, 2021
16. ADJOURNMENT to the next regular meeting proposed for January 19, 2022 at 6:00 PM.
DISCUSSION: The meeting was adjourned at 8:54 PM.
COMMISSIONERS
Teresa Gerringer,
Chair
Chris Kelley,
Vice Chair
Newell Arnerich
Tom Butt
Federal Glover
Loella Haskew
David Hudson
Karen Mitchoff
Sue Noack
Lamar Thorpe
Holland White
Timothy Haile,
Executive Director
2999 Oak Road
Suite 100
Walnut Creek
CA 94597
PHONE: 925.256.4700
FAX: 925.256.4701
www.ccta.net
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2021/December 15, 2021 RTPC Memo.doc
MEMORANDUM
To: Matt Todd, TRANSPAC
Lisa Bobadilla, SWAT
John Cunningham, TRANSPLAN
Lisa Bobadilla, TVTC
John Nemeth, WCCTAC
Bret Swain, LPMC
From: Timothy Haile, Executive Director
Date: December 22, 2021
Re: Items of interest for circulation to the Regional Transportation Planning Committees (RTPCs)
At its December 15, 2021 meeting, the Authority discussed the following items, which may be of interests to the Regional Transportation Planning Committees:
A. Innovate 680 – Part Time Transit Lane (Project 8009.03) – Authorization to Execute Cooperative Agreement No. 90.80.08 with the California Department of Transportation (Caltrans) for Project Study Report/Project Development Support (PSR/PDS) Oversight Services
Recommendation: Staff sought authorization for the Chair to terminate Cooperative Agreement No. 90.80.02 and execute Cooperative Agreement No.
90.80.08 with Caltrans in an amount not‐to‐exceed $240,000, for PSR/PDS oversight services, and to allow the Executive Director or designee to make any non‐substantive changes to the language.
Action: The Authority Board authorized the Chair to terminate Cooperative Agreement No. 90.80.02 and execute Cooperative Agreement No. 90.80.08 with Caltrans in an amount not‐to‐exceed $240,000, for PSR/PDS oversight services,
RTPC Memorandum
December 22, 2021
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2021/December 15, 2021 RTPC Memo.doc and to allow the Executive Director or designee to make any non‐substantive changes to the language.
B. Iron Horse Trail (IHT)/Bollinger Canyon Road Bicycle and Pedestrian Overcrossing (POC) (Project 120025): Authorization to Execute Amendment No. 1 to Cooperative Agreement No. 12SW.05 with the City of San Ramon (City) for Environmental Documents, Plans, Specifications & Estimates (PS&E), Right‐of‐Way (ROW), Utility, and Construction Phase Services Recommendation: Staff sought authorization for the Chair to execute Amendment No. 1 to Cooperative Agreement No. 12SW.05 with the City in the amount of $5,299,000, for a new total agreement value of $22,719,000, to provide environmental documents, PS&E, ROW, utility, and construction phase services, and to allow the Executive Director or designee to make any non‐substantive changes to the language.
Action: The Authority Board authorized the Chair to execute Amendment No. 1 to Cooperative Agreement No. 12SW.05 with the City in the amount of $5,299,000, for a new total agreement value of $22,719,000, to provide environmental documents, PS&E, ROW, utility, and construction phase services, and to allow the Executive Director or designee to make any non‐substantive changes to the language.
C. Interstate 680/State Route 4 Interchange Improvements, Phase 3 Widening (Project 1117/6001): Approval to Increase Construction Allotment for Agreement No. 505 with Brosamer and Wall, Inc. (Brosamer) for Construction Services
Recommendation: Staff sought approval of 1) Resolution 18‐59‐P (Rev 1), which will increase the authorized construction allotment amount by $2,073,000, for a new total construction allotment value of $99,775,223; and 2) Resolution 21‐47‐P, which will adopt Amendment No. 2 to the 2019 Measure J Strategic Plan.
RTPC Memorandum
December 22, 2021
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2021/December 15, 2021 RTPC Memo.doc Action: The Authority Board approved 1) Resolution 18‐59‐P (Rev 1), which will increase the authorized construction allotment amount by $2,073,000, for a new total construction allotment value of $99,775,223; and 2) Resolution 21‐47‐P, which will adopt Amendment No. 2 to the 2019 Measure J Strategic Plan.
D. East Contra Costa County (East County) Dynamic Personal Micro Transit (DPMT) Feasibility Study (Study)
Recommendation: Staff presented the findings of the East County DPMT Study.
This is an informational item only; no staff recommendation at this time.
Action: The Authority Board received a presentation on the findings of the East County DPMT Study.
E. Approval of the East County Integrated Transit Study (Study) Locally Preferred Alternative (LPA)
Recommendation: Staff sought approval of Alternative 4 ‐ Express Bus to Antioch as the recommended LPA from the Draft Study to be advanced for cost refinement and conceptual design, and advancing certain design elements of the higher cost Alternative 1 ‐ Bay Area Rapid Transit Rail Extension, to be included in the Final Study.
Action: The Authority Board approved Alternative 4 ‐ Express Bus to Antioch as the recommended LPA from the Draft Study to be advanced for cost refinement and conceptual design and advancing certain design elements of the higher cost Alternative 1 ‐ Bay Area Rapid Transit Rail Extension, to be included in the Final Study.
RTPC Memorandum
December 22, 2021
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2021/December 15, 2021 RTPC Memo.doc F. PUBLIC HEARING: Approval of the 2021 Update of the Contra Costa Congestion Management Program (CMP)
Recommendation: Staff sought approval to adopt Resolution 21‐46‐G approving the 2021 Update of the Contra Costa CMP, authorize the Executive Director or designee to make any non‐substantive changes to finalize the document, and forward it to the Metropolitan Transportation Commission.
Action: Following a Public Hearing, the Authority Board adopted Resolution 21‐46‐G approving the 2021 Update of the Contra Costa CMP, authorizing the Executive Director or designee to make any non‐substantive changes to finalize the document, and approving staff to forward it to the Metropolitan Transportation Commission.
G. Consideration to Continue Conducting Remote Teleconferencing Meetings of the Legislative Bodies of the Authority Pursuant to Assembly Bill (AB) 361 Recommendation: Staff sought approval to proclaim a local emergency, ratify the proclamation of a State of Emergency, and authorize the continuation of conducting remote teleconference meetings of the legislative bodies of the Authority for the period of January 2022 pursuant to the Brown Act provisions under AB 361.
Action: The Authority Board proclaimed a local emergency, ratified the proclamation of a State of Emergency, and authorized the continuation of conducting remote teleconference meetings of the legislative bodies of the Authority for the period of January 2022 pursuant to the Brown Act provisions under AB 361.