MINUTES OF THE
REGULAR MEETING – CITY COUNCIL
May 2, 2022
City Council Meeting Minutes Page 1 May 2, 2022
Mayor Harris called a Regular Meeting of the City Council to order at 7:00 PM via teleconference, complete proceedings of which were electronically recorded. The meeting agenda was posted on the City Hall outdoor bulletin board at 100 Gregory Lane, Pleasant Hill, CA on April 28, 2022, by Deputy City Clerk Juanita Davalos.
1. CALL TO ORDER
2. ROLL CALL
Attendee Name Title Status
Michael G. Harris Mayor Present
Timothy M. Flaherty Vice Mayor Present (arrived 7:01 p.m.) Ken Carlson Councilmember Present
Sue Noack Councilmember Present
Matthew Rinn Councilmember Present
3. PRESENTATIONS
3.1 Award of Appreciation to Rachel Anderson for Service on the Commission on Aging from 2011 – 2022
Mayor Harris presented the Award of Appreciation to Rachel Anderson for her service on the Commission on Aging from 2011-2022. Ms. Anderson thanked the City Council for supporting the Commission on Aging and encouraged the public to volunteer for the commission.
3.2 Contra Costa Fire Protection District Update
Chris Bachman, Assistant Fire Chief of the Contra Costa County Fire Protection District, delivered a slideshow presentation which included a comparison between 2020 and 2021 incidents by type; an annexation update and consolidation of fire services; fire service improvements and technology advances. Assistant Fire Chief Bachman reported that the wildfire threat remains high and recommended fire prevention measures. Assistant Fire Chief Bachman said that Pleasant Hill had the lowest numbers of incident increases and thanked the Code Enforcement staff and the Pleasant Hill Police Department for their work.
Mayor Harris and Vice Mayor Flaherty thanked Assistant Fire Chief Bachman. Vice Mayor Flaherty requested a copy of the presentation.
3.3 Proclamation Designating May as Building Safety Month Mayor Harris read and presented the proclamation to Geoff Simmons, Chief Building Official.
Mr. Simmons acknowledged the hard work by the building safety professionals in the City.
Mr. Simmons reported that he will be present at Off the Grid on May 11th and 25th to discuss building safety with the public.
City Council Meeting Minutes Page 2 May 2, 2022
4. CITY MANAGER COMMENTS:
June Catalano, City Manager, reported that:
the Golden State Warriors game can be viewed on a large screen television at Off the Grid on May 11, 2022;
the summer Concerts by the Lake will begin in a few weeks; the Civic Action Commission is planning for Community Service Day to be held on September 24, 2022; and
the Local Government Academy will be held in-person beginning September 2022.
5. COUNCIL ANNOUNCEMENTS AND REPORTS
5.1 Reports from Councilmembers on Meetings or Conferences Attended at City Expense
Councilmember Noack reported that she sits on the Revenue and Taxation Policy Committee for the League of California Cities and attended a recent meeting.
5.2 Announcements from Councilmembers
Councilmember Rinn announced that the Relay for Life sponsored by the American Cancer Society will be held at Pleasant Hill Park on Saturday, May 7, 2022.
6. PUBLIC COMMENT
Mayor Harris opened public comment.
There was no public comment.
Mayor Harris closed public comment.
7. CONSENT CALENDAR
Motion (Noack/Carlson) to Approve all consent items excluding items 7.1 and 7.6, which were pulled for further discussion, carried as follows:
AYES: Carlson, Flaherty, Noack, Rinn, Harris
7.2 Approve Checks Dated: April 15, 2022; April 22, 2022
7.3 Accept Update on Contra Costa Transportation Authority and TRANSPAC
7.4 Approve Appointment Recommendations to the Commission on Aging, Education Commission, and Planning Commission
City Council Meeting Minutes Page 3 May 2, 2022
7.5 Adopt Resolution No. 29-22 Accepting the 2021 Signage & Striping Project (Various Locations), Project No. 04-21, as Complete and Authorizing the City Engineer to Issue and Record a Notice of Completion
7.1 Approve Minutes for the Regular City Council Meeting of April 18, 2022 - Item Pulled from Consent
Councilmember Noack requested that item 7.1 be pulled from the Consent Calendar for a correction as stated on the record.
Motion (Noack/Rinn) to Approve item 7.1 corrected, carried as follows:
AYES: Carlson, Flaherty, Noack, Rinn, Harris
7.6 Adopt Resolution No. 30-22 Rescinding and Replacing Resolution No. 26-22 and Approving Participation in the Public Agencies Post-Employment Benefits Trust Program, Establishing the City of Pleasant Hill Pension Rate Stabilization Program Funding and Withdrawal Policy, and Authorizing the City Manager to Execute an Agreement with Public Agency Retirement Services (PARS) to Establish and Administer a Section 115 Trust -Item Pulled from Consent Councilmember Rinn recused himself from voting on item 7.6.
Motion (Carlson/Noack) to Approve item 7.6, carried as follows:
AYES: Carlson, Flaherty, Noack, Harris
RECUSED: Rinn
8. PUBLICWORKS AND COMMUNITY DEVELOPMENT
8.1 Adopt Resolution No. 31-22 Accepting the Oak Park and Monticello Improvement Project No. 02-20 as Complete and Authorizing the City Engineer to Issue and Record a Notice of Completion
Ananthan Kanagasundaram, City Engineer, summarized the background and provided an overview of the Oak Park and Monticello Improvement Project. Mr. Kanagasundaram explained that the project was funded with Measure K funds and a cost sharing agreement between the City and its agency partners. Mr. Kanagasundaram described the construction highlights.
Councilmembers expressed their appreciation to Mr. Kanagasundaram, Deidre Castillo, Senior Civil Engineer, and staff for their hard work on the project during the challenging times.
Mr. Kanagasundaram thanked the City Council for the recognition and expressed his appreciation to the parties who helped on the project.
Mayor Harris opened public comment.
City Council Meeting Minutes Page 4 May 2, 2022
There was no public comment.
Mayor Harris closed public comment.
Motion (Noack/Rinn) to Approve item 8.1, carried as follows:
AYES: Carlson, Flaherty, Noack, Rinn, Harris
8.2 Adopt Resolution No. 32-22 Authorizing the City Manager to Execute a Change Order for BHM Construction Inc.'s Contract for Additional Scope of Work for the New Pleasant Hill Library
Ananthan Kanagasundaram, City Engineer, provided an update on the new Pleasant Hill Library construction project. He explained how the COVID-19 pandemic impacted the project and the mitigating actions that were taken. Mr. Kanagasundaram explained the fiscal impact of the change order to the BHM Construction contract. Mr. Kanagasundaram reported on the additional scope of work to be completed and noted that the project still within budget.
Mayor Harris thanked Mr. Kanagasundaram for his work and expressed his excitement for the grand opening of the new library.
Vice Mayor Flaherty asked about any additional change orders, which was answered by Mr. Kanagasundaram.
Mayor Harris opened public comment.
There was no public comment.
Mayor Harris closed public comment.
Councilmember Noack complimented the project team for working through the challenges of the pandemic and for keeping the project within budget.
Motion (Noack/Carlson) to Approve item 8.2, carried as follows:
AYES: Carlson, Flaherty, Noack, Rinn, Harris
8.3 Adopt Resolution No. ___-22 Approving a Preferred Land Use Alternative for the Preparation of the Update of the General Plan and Housing Element This item is continued to the meeting of May 16, 2022
9. ADMINISTRATION AND FINANCE
9.1 Adopt Resolution No. 33-22 Allowing for In-Person, Hybrid Teleconferenced or Fully Teleconferenced Meetings of All City Legislative Bodies Pursuant to the Provisions of AB 361
City Council Meeting Minutes Page 5 May 2, 2022
Janet Coleson, City Attorney, briefly summarized State law AB 361, and the City Council’s direction to staff for a resolution providing the most flexibility in safely holding public meetings of the City’s legislative bodies. Ms. Coleson explained the possible different meeting formats.
Danielle Habr, Principal Management Analyst/City Clerk, reported on how other local cities are conducting their meetings.
Mayor Harris, Ms. Coleson, and June Catalano, City Manager, discussed the logistics of preparing for in-person meetings and the need to hold practice sessions.
Mayor Harris opened public comment.
There was no public comment.
Mayor Harris closed public comment.
Motion (Carlson/Flaherty) to Approve item 9.1, carried as follows:
AYES: Carlson, Flaherty, Noack, Rinn, Harris
10. OTHER
10.1 Adopt Resolution No. 34-22 Recognizing June as Lesbian, Gay, Bisexual, Transgender, Queer or Questioning (LGBTQ+) Pride Month in the City of Pleasant Hill Councilmember Carlson thanked Mayor Harris and Juanita Davalos, Administrative Analyst, for bringing this item forward on the agenda. Councilmember Carlson commented on the challenges faced by the LGBTQ+ community.
Janet Coleson, City Attorney, reported on a recent United States Supreme Court ruling on flying flags on city flagpoles.
Mayor Harris asked for a copy of the United States Supreme Court opinion.
Mayor Harris opened public comment.
Dee Vieira, Rainbow Community Center Board Member, expressed her support for the resolution and for flying the Rainbow flag on the City flagpole. Ms. Vieira invited the public to attend the City of Clayton Pride Parade to be held on June 25, 2022.
Councilmember Carlson thanked Ms. Vieira and the Rainbow Community Center for their work in the community.
Mayor Harris closed public comment.
City Council Meeting Minutes Page 6 May 2, 2022
Motion (Carlson/Noack) to Approve item 10.1, carried as follows:
AYES: Carlson, Flaherty, Noack, Rinn, Harris
11. ADJOURNMENT
Mayor Harris adjourned the meeting at 8:25 p.m. The next regular meeting will be held on Monday, May 16, 2022, beginning at 7:00 p.m.
CAROL W. WU, CITY CLERK RECORDER