Pleasant Hill City Council
June 6, 2022

CITY OF PLEASANT HILL

CITY COUNCIL MEETING AGENDA
JUNE 6, 2022
REGULAR MEETING – 7:00 PM
Per City Council resolution under AB 361, members of the City Council, City staff/consultants, and the public will be able to participate either in-person* at
City Hall, 100 Gregory Lane, Pleasant Hill, CA 94523
or remotely via Zoom.
*Due to social distancing requirements, limited seating is available in person; if capacity is reached, you may participate remotely via Zoom.*
Watch on YouTube at: www.pleasanthillca.org/councilmeeting To provide comments via teleconference, click on the meeting link and enter the meeting ID and Passcode:

Meeting link: www.zoom.us
Meeting ID: 859 9945 0120
Passcode: 559016
The meeting ID and Passcode will change each meeting. See more information on Public Participation Options below.

City Council Meeting Agenda Page 1 June 6, 2022
Hybrid In-person & Teleconferenced, 100 Gregory Lane, Pleasant Hill, CA 94523 Telephone (925) 671-5267 MAYOR MICHAEL G. HARRIS COUNCILMEMBER KEN CARLSON

VICE MAYOR TIMOTHY FLAHERTY COUNCILMEMBER SUE NOACK

COUNCILMEMBER MATTHEW RINN
Options for observing the meeting and participating in public comment are provided below.

Public Communication. The public is welcome to address the City Council on items on the Consent Calendar or other items not listed on the agenda but within the Council’s jurisdiction during the general Public Comment period. There is an opportunity for the public to comment on other agenda items at the time they are discussed.

Comments are generally limited to three minutes.

Public Participation Options
1) Watch the Meeting via Youtube Livestream at: www.pleasanthillca.org/councilmeeting. 2) Submit Written Comments by 4 pm the Day of the Meeting to [email protected] (comments received by the deadline will be provided to the City Council before the meeting). Please specify that the correspondence is for public comment at the Council meeting. 3) Make Public Comment During the Meeting
When the Mayor invites public comment (or public comments on specific agenda items), you may participate in one of the following three ways:

City Council Meeting Agenda Page 2 June 6, 2022
a. Via Zoom
Go to www.Zoom.us using your computer/smart device and enter the Meeting ID and Passcode provided near the top of the agenda. You are encouraged to turn on your camera/video with a blurred background during your public comment so the City Council and public can see you on screen. We ask that you state your name and city of residence for the records when you start your comments.

Please use the "Raise hand" feature in Zoom. You will be observing the meeting as an Attendee and will not be seen or heard until it is your turn to speak. You will be invited into the meeting as a Panelist and asked to speak when it is your turn.
 Try to be in a room or space without a lot of background noise.  Mute your microphone until it is your turn to speak.
 Have a strong, reliable internet connection.
b. Via Phone
Call (669) 900-6833 and enter the Meeting ID and Passcode. Dial *9 to virtually “raise your hand” to alert staff that you wish to speak. (Note that there may be multiple hearing items on the same agenda.) We ask that you state your name and city of residence for the record when you start your comments.  Have a strong, reliable internet connection or cell phone signal. c. In Person
Members of the public may attend the meeting in person subject to the limited space available. You may speak on any matter within the City Council's jurisdiction. Please fill out a speaker's card, available at the entry to the Council Chambers, and turn it in to the City Clerk.

If, due to a disability, a reasonable accommodation is needed to participate in this meeting, please contact the ADA Coordinator 24 hours in advance of the meeting at (925) 671-5221 or via California Relay at 711.

Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available to the public in the City’s Public Records Portal at https://cityarchive.pleasanthillca.org/WebLink/ (click on City Council Agenda Packets) or by contacting the City Clerk at [email protected] or 925- 671-5221.

City Council Meeting Recordings and Broadcasts.

Recorded City Council meetings are broadcast on Comcast Channel 28, Wave Channel 1029, and AT&T UVerse Channel 99 on the Wednesday following the meeting. Video recordings are generally available within 48 hours of the meeting, and may be viewed on the City’s website at www.pleasanthillca.org/MeetingVideos and selecting “City Council” from the meeting groups.

Agendas are Available for Review on the City Hall official noticing bulletin board (100 Gregory Lane), at the Pleasant Hill Police Department (330 Civic Drive), the Pleasant Hill Senior Center (233 Gregory Lane), and on the City’s website at www.pleasanthillca.org/agendas. Agenda packets will be available to the public on the City’s website at the same time as they are made available to the City Council.

City Council Meeting Agenda Page 3 June 6, 2022

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL

3. PRESENTATIONS

3.1 Introduction of New Commission on Aging Commissioners Marion Gizzi and John Stoner

3.2 Presentation of the Activities of the Education Commission

3.3 Award of Appreciation to Education Commissioners – Jessica Clark (2018-2022); Marni Dyer (2018-2022); and Linda Waters (2011-2022)

3.4 Presentation on the Diversity Commission Inclusion Program

3.5 Proclamation Declaring June 19, 2022 as Juneteenth National Freedom Day

4. CITY MANAGER COMMENTS:
(Brief updates on pending City business without discussion by the City Council.)

5. COUNCIL ANNOUNCEMENTS AND REPORTS

5.1 Reports from Councilmembers on Meetings or Conferences Attended at City Expense (A) Contra Costa Mayors Conference held Teleconference on June 2, 2022 (B) Other Meetings Attended at City Expense

5.2 Announcements from Councilmembers

6. PUBLIC COMMENT:

The public is welcome at this time to address the City Council on items on the Consent Calendar or other items not listed on the agenda but within the Council’s jurisdiction. There is an opportunity for the public to comment on other agenda items at the time they are discussed.

Comments are limited to three minutes per speaker. To provide public comment, please see the Public Participation Options above.

7. CONSENT CALENDAR: All matters listed under “Consent Calendar” are considered by the Council to be routine and will be enacted by one motion. There will be no separate Council discussion of these items unless requested by a Councilmember prior to the time Council votes on the motion to adopt.

7.1 Approve Minutes for the Regular City Council Meeting of May 16, 2022

7.2 Approve Checks Dated: May 13, 2022; May 20, 2022; May 27, 2022

7.3 Reaffirm Resolution No. 33-22 Approving Continued Teleconferenced, Hybrid or In-Person Meetings of All City Legislative Bodies Pursuant to the Provisions of AB 361

7.4 Approve Appointment Recommendation to the Concord/Pleasant Hill Health Card District Grant Advisory Committee

7.5 Adopt Resolution No. ___-22 Regarding the Conduct of the Municipal Election to be Held November 8, 2022
City Council Meeting Agenda Page 4 June 6, 2022

7.6 Adopt Resolution No. ___-22 to Identify the FY 2022/2023 Street Resurfacing Project (Arterial/Collector Street List) for the Expenditure of Fiscal Year 2022/2023 Funds of Senate Bill 1: The Road Repair and Accountability Act of 2017

7.7 Adopt Resolution No. ___- 22 Authorizing Signatures for Withdrawal of City Funds and Rescinding Resolution No. 77-21

8. ADMINISTRATION AND FINANCE

8.1 Adopt Resolution No. ___-22 Authorizing the City Manager to Execute an Updated Agreement with the Contra Costa County Animal Services Department and Rescinding Resolution No. 32- 06 8.2 Consideration of Resolution No. ___-22 Calling for a Ballot Measure to Ask Voters Whether the Position of Pleasant Hill City Treasurer Should be Elective or Appointive

9. PUBLIC WORKS AND COMMUNITY DEVELOPMENT

9.1 Adopt Resolution No. ___-22 Authorizing the City Manager to Execute a New Lease Agreement with the County of Contra Costa for Operation of the New City Library Building at 2 Monticello Avenue

9.2 Public Hearing and Adopt Resolution No. __-22 to Deny an Appeal and Uphold the Decision of the Planning Commission to Deny a Reasonable Accommodation Request (PLN 21-0497) for an Accessory Structure within Setback Area and a Fence/Gate Exceeding Allowable Heights at 406 Kahrs Avenue
Item is continued to the meeting of August 1, 2022

10. ADJOURNMENT
Next City Council Meeting: June 27, 2022

CITY COUNCIL STAFF REPORT
Meeting Date: June 06, 2022
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: APPROVE MINUTES FOR THE REGULAR CITY COUNCIL MEETING OF MAY 16, 2022

RECOMMENDED CITY COUNCIL ACTION
Approve the minutes.

ATTACHMENT(S):

May 16, 2022 – Tentative Minutes
Prepared by: Carol Wu, City Clerk Recorder

7.1 Packet Pg. 5

MINUTES OF THE
REGULAR MEETING – CITY COUNCIL
May 16, 2022
City Council Meeting Minutes Page 1 May 16, 2022 , 2020 Mayor Harris called a Regular Meeting of the City Council to order at 7:08 PM via teleconference, complete proceedings of which were electronically recorded. The meeting agenda was posted on the City Hall outdoor bulletin board at 100 Gregory Lane, Pleasant Hill, CA on May 12, 2022, by Deputy City Clerk Juanita Davalos.

1. CALL TO ORDER
Mayor Harris reported that there was a Closed Session City Council meeting before the Regular meeting and that there was nothing to report.

2. ROLL CALL
Attendee Name Title Status
Michael G. Harris Mayor Present
Timothy M. Flaherty Vice Mayor Present
Ken Carlson Councilmember Present
Sue Noack Councilmember Present
Matthew Rinn Councilmember Present

3. PRESENTATIONS

3.1 Award of Appreciation to David Mascaro for Service on the Planning Commission 2002-2022
Mayor Harris presented the Award of Appreciation to David Mascaro for his service on the Planning Commission from 2002-2022. Mayor Harris highlighted Commissioner Mascaro’s accomplishments during his tenure on the Planning Commission. Councilmembers each thanked Commissioner Mascaro for his service and contributions to the community. Commissioner Mascaro made brief remarks and thanked the City Council for its support.

3.2 Introduction of Jihawna Johnson, Planning Commissioner; and Reintroduction of Lydia Gali, Education Commissioner
Vice Mayor Flaherty introduced Jihawna Johnson and Lydia Gali. Commissioner Johnson made brief remarks about the opportunity to serve the community. Commissioner Gali was not present at the meeting. Vice Mayor Flaherty encouraged the public to apply for vacancies on the various City commissions. Mayor Harris thanked Commissioners Johnson and Gali for their willingness to serve.

3.3 Update on Contra Costa Transportation Authority Programs and Projects by Timothy Haile
Timothy Haile, Executive Director of Contra Costa Transportation Authority (CCTA), delivered a presentation on CCTA’s mission, vision and initiatives. Mr. Haile described the transportationrelated improvements made by Measure J funds and by leveraging local funding. Mr. Haile discussed the changes in transit habits due to the pandemic, climate change, and a growing remote work force. He reported on the studies conducted along the Interstate 680 corridor, which led to the “Vision Zero” approach to safety for pedestrians and cyclists. Mr. Haile said

7.1.a
Packet Pg. 6
Attachment: May 16, 2022 Tentative Minutes (Minutes)
City Council Meeting Minutes Page 2 May 16 , 2022
that CCTA is looking for ways to improve transit within the major corridors. He reported on the goals of the Innovate 680 Program.

Councilmember Noack said that she sits on the boards of TRANSPAC and the County Connection and commented on the importance of Mr. Haile’s presentation due to housing element numbers and traffic concerns. Councilmember Noack thanked Mr. Haile for his leadership.

Mr. Haile said that CCTA is interested in becoming more involved in the community and would be willing to host an information booth at Pleasant Hill events.

3.4 Proclamation Designating May as Mental Health Awareness Month Mayor Harris read and presented the proclamation to Lloyd Schine, Chair of the Civic Action Commission Diversity Subcommittee. Commissioner Schine made brief remarks regarding mental health and thanked the City Council for its support.

4. CITY MANAGER COMMENTS:

June Catalano, City Manager, reported that:
 over 500 people attended Off the Grid on May 11, 2022 and watched the Golden State Warriors game on a large screen television;
 the Pleasant Hill Art, Wine & Music Festival will be held on May 21-22, 2022;  the official vote by mail ballots were sent out last week, and a drop off ballot box is provided at City Hall;
 the Pleasant Hill Perks e-Gift card program supporting local businesses was launched todaythat day; and
 the College Park High School Glass and Ceramics students will display their artwork at City Hall on May 18, 2022.

5. COUNCIL ANNOUNCEMENTS AND REPORTS

5.1 Reports from Councilmembers on Meetings or Conferences Attended at City Expense
(A) Contra Costa Mayors Conference held via Teleconference on May 5, 2022 Mayor Harris and Councilmember Noack reported their attendance at the Contra Costa Mayors Conference.
(B) Other Meetings Attended at City Expense
None

7.1.a
Packet Pg. 7
Attachment: May 16, 2022 Tentative Minutes (Minutes)
City Council Meeting Minutes Page 3 May 16 , 2022

5.2 Announcements from Councilmembers
Mayor Harris reported that the City Council had adjourned from a Closed Session and there was nothing to report. Mayor Harris also reported a Closed Session was held on Monday, May 9, 2022 and there was nothing to report.

Vice Mayor Flaherty reported his participation at Relay for Life sponsored by the American Cancer Society. Vice Mayor Flaherty reported his attendance at Off the Grid, and at a Pleasant Hill Rotary Club event last the prior weekend.

Mayor Harris reported his attendance at Off the Grid, and at a Pleasant Hill Rotary Club event last weekend.

Councilmember Carlson reported his attendance at the Family Justice Center Alliance BBQ with Councilmember Noack.

6. PUBLIC COMMENT
Mayor Harris opened public comment.

Scott Brama, requested to speak on the Mangini-Delu site plans.

Mayor Harris responded that the Mangini-Delu site would be discussed as agenda item 8.1 and requested that Mr. Brama make his comment at that time.

Mayor Harris reported that the City Council received written public comment regarding Consent Calendar item 7.3 from Bruce Irion.

Donald Waters, Pleasant Hill, called in asking for the City Council’s support in keeping the Friends of the Library Bookstore in Downtown Pleasant Hill.

Mayor Harris responded that the City is actively looking for another location in Downtown Pleasant Hill to house the bookstore.

Bruce Irion called in to recognize Danielle Habr, Principal Management Analyst/City Clerk, for her constructive comments on the video conferencing process. Mr. Irion expressed his frustration about certain aspects of the video meeting format and asked for expanded options to conduct video meetings.

Mayor Harris responded that a “hybrid” in-person/video format City Council meeting will begin on June 6, 2022.

Mayor Harris closed public comment.

7.1.a
Packet Pg. 8
Attachment: May 16, 2022 Tentative Minutes (Minutes)
City Council Meeting Minutes Page 4 May 16 , 2022

7. CONSENT CALENDAR
Motion (Flaherty/Noack) to Approve all consent items, carried as follows:

7.1 Approve Minutes for the Regular City Council Meeting of May 2, 2022

7.2 Approve Checks Dated: April 29, 2022; May 6, 2022

7.3 Reaffirm Resolution No. 33-22 Approving Continued Teleconferenced, Hybrid or In-Person Meetings of All City Legislative Bodies Pursuant to the Provisions of AB 361

7.4 Adopt Resolution No. ___-35-22 Approving Intention to Levy and Collect Assessments and to Provide for Public Hearing and Notice in Assessment District No. 20 for Fiscal Year 2022/2023

7.5 Adopt Resolution No. ___-36-22 Approving Intention to Levy and Collect Assessments and to Provide for Public Hearing and Notice in Assessment District No. 22 for Fiscal Year 2022/2023

7.6 Approve the Mayor Sending a Letter of Support for the Contra Costa Transportation Authority 680 Forward Grant Application

8. PUBLICWORKS AND COMMUNITY DEVELOPMENT

8.1 Public Hearing and Adopt Resolution No. ___-37-22 Approving a Preferred Land Use Alternative for the Preparation of the Update of the General Plan and Housing Element
Troy Fujimoto, City Planner, provided a brief overview of item 8.1 and introduced Brent Gibbons and Ryan Lester of Mintier Harnish. Mr. Gibbons delivered the presentation on the General Plan Update. He summarized the recommendations made by the General Plan Advisory Committee (GPAC) and the Planning Commission (PC), which were memorialized in the Preferred Alternative Memo (Memo). Mr. Gibbons defined each of the Focus Areas and Housing Element Opportunity Sites, which are the subjects of the Memo.

Ryan Lester summarized the Mangini-Delu site plans and the General Plan buildout statistics.

Vice Mayor Flaherty asked about the parcels on the north side by Focus Area 8, but were not included in Focus Area 8. Mr. Fujimoto responded to Vice Mayor Flaherty.

Councilmember Noack thanked Mr. Gibbons and Mr. Lester for the presentation.

Councilmember Noack clarified that the City is only focused on zoning. She explained that the Mangini-Delu site would be considered in the Master Plan thus allowing the opportunity for public input and discussion at a later date.

7.1.a
Packet Pg. 9
Attachment: May 16, 2022 Tentative Minutes (Minutes)
City Council Meeting Minutes Page 5 May 16 , 2022
Mayor Harris called for a recess at 8:47 p.m.

Mayor Harris reconvened the meeting at 8:57 p.m.

Mayor Harris opened public comment.

Mayor Harris reported that the City Council received written public comment regarding item 8.1 from the following:
 Catherine Boccellari (2)
 Karen O’Brien (2)
 Leo Vardas
 Annette Gelinas
 Paul Boccellari
 Eileen Mascaro
 Jenice Tanphanich
 Bruce Irion
 Karen Lee
 Russ Meyer
 Karen Panico
 Kimberley Werkentin
 Judy and Bob Geringer
 David and Jennifer Blau
 Danielle Dier
 Karen Luckhurst
 Patricia Howard
 Friends of Pleasant Hill Creeks
 Pat Asvitt
 Cathy Teegardin
 William Warkentin
 Norma H. Flaskerud
 Ellen Javete
 Nancy Anderson
 John S. Walter
 Kelly St. Germain
 Shereen Motarjemi
 Renee Walter
 Serdar and Shannon Copur
 Darcy Mathews
 Figen Copur
 Sallie Hausler
 Lynnea Wiratunga (2)
 Kumar Wiratunga
 AnnaKate Lopez

7.1.a
Packet Pg. 10
Attachment: May 16, 2022 Tentative Minutes (Minutes)
City Council Meeting Minutes Page 6 May 16 , 2022
 Timothy Lee
 Cynthia Lopez
The following members of the public called in regarding item 8.1:
 David Blau
 Bruce Irion
 Shereen (no last name given)
 Scott Brama
 Annette Gelinas
 Josh Stevens
 Renee Walter
 Jennifer Ricketts
Mayor Harris closed public comment.

Councilmember Carlson commented that he sits on the GPAC and acknowledged the public’s concerns regarding the Mangini-Delu site plans.

Councilmember Noack remarked that she has no problem with limiting the Mangini-Delu site to no more than 210 units, but the Housing Element has not yet been approved by the State Department of Housing and Community Development (HCD). Councilmember Noack provided additional information regarding the Focus Areas.

Mayor Harris thanked Councilmembers Carlson and Noack for serving on the GPAC. He also thanked Mintier Harnish and staff for their work.

Vice Mayor Flaherty said that the north side parcels should be included in Focus Area 8. Vice Mayor Flaherty also thanked Councilmembers Carlson and Noack for serving on the GPAC.

Vice Mayor Flaherty acknowledged the public’s wish for a written confirmation of limiting the Mangini-Delu site to no more than 210 units. He asked Janet Coleson, City Attorney, for her opinion on issuing a written restriction. Ms. Coleson responded that it is not appropriate to do so at this time.

Mayor Harris expressed his agreement that the north side parcels should be included in Focus Area 8. Mayor Harris remarked that the City has an obligation to the public to confirm the Mangini-Delu site restriction to 210 units, unless the State precludes the City from doing so.

Councilmembers Noack and Carlson both agreed that flexibility is needed regarding the Mangini-Delu unit restriction since the HCD has not approved the housing element. Mr. Gibbons said that the HCD review will begin this summer.

Councilmember Carlson asked Mr. Gibbons about including the north side parcels in Focus Area

8. Mr. Gibbons responded that the parcels can be included.

7.1.a
Packet Pg. 11
Attachment: May 16, 2022 Tentative Minutes (Minutes)
City Council Meeting Minutes Page 7 May 16 , 2022
Vice Mayor Flaherty made a motion to approve item 8.1 with the inclusion of adding the north side parcels to Focus Area 8. A vote was taken and Mayor Harris voted “No” on item 8.1.

Mayor Harris, Vice Mayor Flaherty, and Councilmembers Carlson and Noack continued discussing the impact of a written confirmation of restricting the Mangini-Delu site to no more than 210 units.

Mayor Harris changed his vote on item 8.1 from “No” to “Yes”.

Motion (Flaherty/Carlson) to Approve item 8.1 as amended, carried as follows:

AYES: Carlson, Flaherty, Noack, Rinn, Harris

8.2 Adopt a Resolution No. ___-38-22 Authorizing a Request to the Metropolitan Transportation Commission for the Allocation of 2023 Active Transportation Program (Cycle 6) Funds
Ananthan Kanagasundaram, City Engineer, described the transportation challenges along the Monument Boulevard corridor. Mr. Kanagasundaram explained that the Active Transportation Program grant funds would fund the Monument Boulevard/I-680 Bicycle and Pedestrian Improvement Project (Project). He provided information regarding the Project’s goals, design concepts, public outreach efforts, and fiscal impact.

Councilmember Noack expressed her support for the Project.

Vice Mayor Flaherty thanked Mr. Kanagasundaram and Deirdre Castillo, Senior Civil Engineer, for their work on the Project. Vice Mayor Flaherty asked about potential plans to improve the underpass area, which was answered by Mr. Kanagasundaram.

Councilmember Rinn expressed his support for the Project and said he was pleased that no General Funds would be expended on the Project.

Councilmember Carlson asked if CalTrans intends to proceed with major work on the freeway overpass, which was answered by Mr. Kanagasundaram.

Mr. Kanagasumdaram said that the Project design was created by Ryan McClain, Chairperson of the Pleasant Hill Traffic Safety Commission.

Mayor Harris opened public comment.

There was no public comment.

Mayor Harris closed public comment.

Mayor Harris thanked Councilmember Noack for her work in addressing transportation issues.

Formatted: Indent: Left: 0", Hanging: 1"

7.1.a
Packet Pg. 12
Attachment: May 16, 2022 Tentative Minutes (Minutes)
City Council Meeting Minutes Page 8 May 16 , 2022
Motion (Noack/Carlson) to Approve item 8.2, carried as follows:

AYES: Carlson, Flaherty, Noack, Rinn, Harris
Mayor Harris adjourned the meeting at 10:01 p.m. The next regular meeting will be held on Monday, June 6, 2022, beginning at 7:00 p.m.
________
CAROL W. WU, CITY CLERK RECORDER

7.1.a
Packet Pg. 13
Attachment: May 16, 2022 Tentative Minutes (Minutes)

CITY COUNCIL STAFF REPORT
Meeting Date: June 06, 2022
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: APPROVE CHECKS DATED: MAY 13, 2022; MAY 20, 2022; MAY 27, 2022

RECOMMENDED CITY COUNCIL ACTION
Approve the check register.

ATTACHMENT(S):

Check Register
Prepared by: Sabrina Kwan, Accounting Technician II
Approved by: Erick Cheung, Finance Manager

7.2 Packet Pg. 14

7.2.a
Packet Pg. 15
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 16
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 17
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 18
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 19
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 20
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 21
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 22
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 23
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 24
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 25
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 26
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 27
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 28
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 29
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 30
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 31
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 32
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 33
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 34
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 35
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 36
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 37
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 38
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 39
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 40
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 41
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 42
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 43
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 44
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 45
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 46
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 47
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 48
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 49
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 50
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 51
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 52
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 53
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 54
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 55
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 56
Attachment: Check Register (Check Register)

7.2.a
Packet Pg. 57
Attachment: Check Register (Check Register)

CITY COUNCIL STAFF REPORT
Meeting Date: June 06, 2022
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: REAFFIRM RESOLUTION NO. 33-22 APPROVING CONTINUED

TELECONFERENCED, HYBRID OR IN-PERSON MEETINGS OF ALL

CITY LEGISLATIVE BODIES PURSUANT TO THE PROVISIONS OF
AB 361

SYNOPSIS
On September 15, 2021, the Governor signed into law AB 361, an urgency measure which allows for the continuation of teleconferenced meetings without complying with the teleconferencing requirements imposed by the Brown Act. The measure requires that the findings allowing for teleconferenced meetings are affirmed every 30 days. On May 16, 2022, the City Council reaffirmed Resolution No. 33-22 (adopted May 2, 2022) allowing for teleconferenced, in-person, or hybrid (a blend of remote and in-person participants) public meetings of the City’s legislative bodies. Staff recommends the City Council reaffirm the resolution for the next 30-day period.

DISCUSSION
Background
AB 361 temporarily authorizes local agencies to hold teleconferenced meetings without complying with the teleconferencing requirements imposed by the Brown Act when the legislative body of the local agency holds a meeting: 1) during a declared state of emergency, when state or local health officials have imposed or recommended measures to promote social distancing; 2) during a proclaimed state of emergency held for the purpose of determining, by majority vote, whether meeting in person would present imminent risks to the health or safety of attendees; and 3) during a proclaimed state of emergency when the legislative body has determined that meeting in person would present imminent risks to the health or safety of attendees. The City Council has been utilizing AB 361 to hold teleconferenced meetings since October 2021 for the City Council and all subsidiary City commissions, boards, and committees.

On May 2, 2022, the City Council adopted Resolution No. 33-22 allowing for in-person, hybrid, or fully teleconferenced meetings of all legislative bodies pursuant to the provisions of AB 361.

The City Council reaffirmed that resolution on May 16, 2022.

7.3 Packet Pg. 58
Analysis
In order to continue teleconferenced or hybrid meetings, the Council must reconsider the factors above every 30 days, and adopt specified findings that the facts relied upon still exist.

The State of California is still under an emergency declaration regarding COVID-19, and as of the publishing of the agenda packet that contains this report, both State and local health officials continue to recommend holding online meetings, or if meeting in person, social distancing1, to help stop the spread of the virus. Contra Costa Health Services updated its Recommendations for Safely Holding Public Meetings on May 16, 2022 (attached).

The State of California emergency declaration regarding COVID-19 remains in effect, and both State and local health officials continue to encourage online public meetings as online meetings present the lowest risk of transmission of COVID-19. If meeting in-person, social distancing, to help stop the spread of COVID-19 is recommended.

The May 16th reaffirmation of Resolution No. 33-22 expires on June 15, 2022, which falls before the next City Council meeting. Staff therefore recommends the City Council reaffirm Resolution No. 33-22 allowing for in-person, hybrid, or fully teleconferenced meetings of all City legislative bodies through July 6, 2022 pursuant to the provisions of AB 361.

The City will continue to monitor State and local recommendations and guidelines and update the findings every 30 days, in compliance with AB 361.

FISCAL IMPACT
None

PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Reaffirm Resolution No. 33-22 allowing for in-person, hybrid, or fully teleconferenced meetings of all legislative bodies pursuant to the provisions of AB 361.

1 There are still references to social distancing in state materials including: the Frequently Asked Questions (“FAQs”) for Medi-Cal beneficiaries located at https://www.dhcs.ca.gov/Pages/COVID-19-Vaccines.aspx as of the date this staff report was published; the guidance on additional vaccine doses for persons who are immunocompromised located at https://www.cdph.ca.gov/Programs/CID/DCDC/Pages/COVID19/ThirdVaccineDoseQandA.aspx updated May 11, 2022; and the FAQ’s to Cal-OSHA’s Emergency Temporary Standards located at https://www.dir.ca.gov/dosh/coronavirus/covid19faqs.html#training updated May 7, 2022.

7.3 Packet Pg. 59

ALTERNATIVES TO RECOMMENDED CITY COUNCIL ACTION
Provide further direction to staff.

ATTACHMENT(S):

Resolution No. 33-22
Recommendations for Safely Holding Public Meetings (May 16, 2022) Prepared by: Danielle K. Habr, Principal Management Analyst/City Clerk Approved by: June Catalano, City Manager

7.3 Packet Pg. 60
RESOLUTION NO. 33-22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

ALLOWING FOR IN-PERSON, HYBRID TELECONFERENCED, OR FULLY

TELECONFERENCED MEETINGS OF ALL LEGISLATIVE BODIES PURSUANT TO THE PROVISIONS OF AB 361, AND RESCINDING AND REPLACING RESOLUTION 19-22
WHEREAS, the Ralph M. Brown Act (Gov. Code § 54950 et seq.) generally requires local agencies that meet via teleconference, including through other virtual or electronic means such as Zoom, to provide public access at each location in which members of the legislative body are teleconferencing; and WHEREAS, the Legislature enacted Assembly Bill 361 (AB 361), which amended Government Code section 54953 to allow local agencies to meet virtually during a proclaimed state of emergency if state or local officials have imposed or recommended measures to promote social distancing; and
WHEREAS, the City Council finds that the Governor issued a proclamation declaring a state of emergency on March 4, 2020 due to the COVID-19 pandemic, pursuant to section 8625 of the California Emergency Services Act; and WHEREAS, the City Council has reconsidered the circumstances of the state of emergency and finds that state or local officials continue to recommend measures to promote social distancing; and
WHEREAS, the City Council desires that the City of Pleasant Hill, including all its commissions, committees, and other Brown Act bodies, shall have the option of holding public meetings in-person with social distancing, via hybrid teleconferencing, or via fully teleconferencing, pursuant to AB 361 and Government Code section 54953(e).

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill;
Section 1. The recitals set forth above are true and correct and are incorporated into this Resolution by this reference.

Section 2. This Resolution rescinds and replaces Resolution 19-22.

Section 3. The City Council and all other City commissions, committees, or other Brown Act Bodies shall be authorized to meet in person with social distancing, via hybrid teleconferencing or via fully teleconferencing the meeting. A hybrid approach is one in which some persons are permitted to attend in-person, as space permits, and others are permitted to attend virtually. The legislative body shall indicate which type of meeting it is holding by noting at the top of each agenda whether an in-person location is being

7.3.a
Packet Pg. 61
Attachment: Resolution No. 33-22 (Teleconferenced, Hybrid or In-person Meetings 6/6/22-7/6/22) made available and if it is, approximately how many members of the public may be accommodated.

Section 4. The City Council shall take action to renew this Resolution every thirty days for as long as any state or local officials continue to recommend measures to promote social distancing, but the City Council may terminate the Resolution at any time.

In the event that more than thirty days pass in between regular City Council meetings for any reason, the City Council shall take action to renew this Resolution prior to taking any action or engaging in any deliberation or discussion at the beginning of the next regular meeting or a special meeting called for such purposes.

Section 5. The City Council hereby finds and determines that this action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15060(c)(2) and 15060(c)(3), because it will not result in a direct or reasonably foreseeable indirect physical change in the environment and is not a “project” pursuant to Section 15378(b)(5) of the CEQA Guidelines.

Section 6. If any provision of this Resolution or the application of any such provision to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution that can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are severable.

The City Council declares that it would have adopted this Resolution regardless of the invalidity of any particular portion of this Resolution.

Section 7. This Resolution shall take effect immediately upon its passage.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting of the City Council held on the 2nd day of May, 2022, by the following vote:

AYES: Carlson, Flaherty, Noack, Rinn, Harris
NOES: None
ABSENT: None
ABSTAIN: None
MICHAEL G. HARRIS, OD, Mayor
ATTEST:

DANIELLE K. HABR, City Clerk

7.3.a
Packet Pg. 62
Attachment: Resolution No. 33-22 (Teleconferenced, Hybrid or In-person Meetings 6/6/22-7/6/22) Recommendations for safely holding public meetings
Each local government agency is authorized to determine whether to hold public meetings in person, on-line (teleconferencing only), or via a combination of methods. The following are recommendations from the Contra Costa County Health Officer to minimize the risk of COVID 19 transmission during a public meeting.

1. Online meetings (i.e. teleconferencing meetings) are encouraged, where practical, as these meetings present the lowest risk of transmission of SARS CoV-2, the virus that causes COVID 19. This is particularly important when community prevalence rates are high. Our current trends as of May 16, 2022 in Covid-19 case rate, test positivity, and Covid-19 hospitalizations are increasing at this time. In addition to this, the predominant variant of Covid-19 being identified continues to be the Omicron variant and it’s subvariants the impact of which on the spread of Covid-19 has shown to dramatically increase COVID-19 transmission.

2. If a local agency determines to hold in-person meetings, offering the public the opportunity to attend via a call-in option or an internet-based service option is recommended, when possible, to give those at higher risk of and/or higher concern about COVID-19 an alternative to participating in person.

3. A written safety protocol should be developed and followed. It is recommended that the protocol require social distancing, where feasible – i.e. six feet of separation between attendees; and consider requiring or strongly encouraging face masking of all attendees and encouraging attendees to be up-to-date on their COVID-19 vaccine.

4. Seating arrangements should allow for staff and members of the public to easily maintain at least six-foot distance from one another at all practicable times.

5. Consider holding public meetings outdoors. Increasing scientific consensus is that outdoor airflow reduces the risk of COVID-19 transmission compared to indoor spaces. Hosting events outdoors also may make it easier to space staff and members of the public at least 6 feet apart.

6. Current evidence is unclear as to the added benefit of temperature checks in addition to symptom checks. We encourage focus on symptom checks as they may screen out individuals with other Covid-19 symptoms besides fever and help reinforce the message to not go out in public if you are not feeling well.

7. Consider a voluntary attendance sheet with names and contact information to assist in contact tracing of any cases linked to a public meeting.

Revised 5-16-2022
Sefanit Mekuria, MD, MPH
Deputy Health Officer, Contra Costa County

7.3.b
Packet Pg. 63
Attachment: Recommendations for Safely Holding Public Meetings (May 16, 2022) (Teleconferenced, Hybrid or In-person Meetings 6/6/22- 100 Gregory Lane, Pleasant Hill, CA 94523-3323 – (925) 671-5270 www.pleasanthillca.org

MEMORANDUM
TO: City Councilmembers
FROM: Vice Mayor Tim Flaherty, Chair
Councilmember Ken Carlson
DATE: June 6, 2022
SUBJECT: Approve Appointment Recommendation to the Concord/Pleasant Hill Health Card District Grant Advisory Committee
The City Council is requested to approve the following recommendation for appointment:

COMMITTEE TERM
Concord Pleasant Hill Health District Grant
Advisory Committee
Patricia Tanquary Four-year term July 2022 - June 2026

7.4 Packet Pg. 64

CITY COUNCIL STAFF REPORT
Meeting Date: June 06, 2022
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___-22 REGARDING THE CONDUCT OF THE MUNICIPAL ELECTION TO BE HELD NOVEMBER 8, 2022

SYNOPSIS
The City of Pleasant Hill’s next Municipal Election will be conducted on November 8, 2022.

Pursuant to the California Elections Code, and as required by the Contra Costa County (“the County”) Elections Office, a resolution is necessary to establish certain guidelines and to authorize the County to provide various services relating to the election.

DISCUSSION
Background
The California Elections Code Section 13307 authorizes the City Council to set regulations regarding Candidate’s Statements that are printed in the Voter Information Pamphlet. The statements may include the name, age, and occupation of the candidate and a brief description of no more than 250 words of the candidate’s education and qualifications expressed by the candidate himself or herself. The proposed resolution would establish the word count, specify that the candidates will bear the cost to print Candidate’s Statements, and announce the dates for filing of nomination papers.

The City Council authorized a word count for Candidate’s Statements of 250 words for the past four municipal elections.1 Historically, each candidate paid a $200.00 deposit at the time of filing nomination papers if he or she chose to have a Candidate’s Statement printed in the Voter Information Pamphlet. After the City received an invoice from Contra Costa County (“the County”) for the cost to print the statements, the City sent an invoice to each candidate for the balance of his or her pro rata share.

The County also requires each City to confirm that tie votes will be determined by lot.

Otherwise, the Council must adopt the provisions of Elections Code 15651(b), which requires a special runoff election to be held in the event of a tie vote.

1 The fourth election referenced, the 2020 Municipal Election, was canceled due to the only candidates being the incumbents.

7.5 Packet Pg. 65
Analysis
Due to the redistricting process in other cities and unincorporated areas of the County for the June 7, 2022 election, County elections staff cannot provide the cost for Candidate’s Statements nor the actual election cost until after the cities’ resolutions calling for the election are submitted to the Elections Office and the State. The cost of the 2020 Candidate’s Statements for Pleasant Hill candidates (if the election had not been canceled) would have been $517.80 based on a 250 word statement. This included the cost to translate and print the mandated Spanish and Chinese versions. The Candidate’s Statement cost is estimated to increase 15 to 20 percent for the November 8th election, partially due to the substantial rise in paper costs, for an estimated cost between $595.47 and $621.36. If the Council chooses to increase the authorized word count to a number between 251 and 400 words, the Candidate’s Statement cost will double. Although the City Council has historically authorized a $200 deposit at the time of filing the Candidate’s Statement, best practice (and the practice of most other local cities) is to collect the entire cost at the time of filing. The County will provide the Candidate’s Statement cost before the nomination period begins; candidates will be informed of the cost when they pull nomination papers from the City Clerk.

Staff recommends the Council authorize a 250 word Candidate’s Statement and the collection of the entire Candidate’s Statement cost from the candidate at the time of filing. Due to the cost and expertise required to conduct a special runoff election, most local cities use the lot method to resolve tie votes, which is the method that staff is recommending.

FISCAL IMPACT
The cost for the November 8, 2022 General Election is estimated to be between $46,816 and $70,224, based on the number of registered voters as of the date the staff report was published in the agenda packet. Due to timing of redistricting in other cities in the County, County elections staff cannot provide the election cost per voter until early July. The City’s proposed Fiscal Year (FY) 2022/2023 – 2023/2024 Biennial Budget includes an allocation at the top of the current estimated cost range, $70,224, from the General Fund for FY 2022/2023.

If the City Council adopts the proposed resolution, there is no additional fiscal impact to the City for Candidate’s Statements.

If the City Council adopts the provisions of Election Code 15651(b), requiring a special runoff election in the case of a tie, there will be an additional unbudgeted cost to be determined for each special election.

PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

7.5 Packet Pg. 66

RECOMMENDED CITY COUNCIL ACTION
Staff recommends that the City Council adopt the proposed resolution regarding the conduct of the Municipal Election to be held on November 8, 2022 to: request consolidation with the General Election to be conducted on the same day; limit the Candidate’s Statements to 250 words; authorize the collection of the Candidate’s Statement fee from the candidates upon filing; and direct that tie votes shall be determined by lot.

ALTERNATIVES TO RECOMMENDED ACTION

1. Increase the Candidate’s Statement word count to an amount between 251 and 400 words at an increased (doubled) cost to the candidates.

2. Choose a Candidate’s Statement deposit amount.

3. Adopt the provisions of Election Code Section 15651(b) to resolve a tie vote by the conduct of a special runoff election.

ATTACHMENT(S):

Proposed Resolution
Prepared by: Danielle K. Habr, City Clerk
Approved by: June Catalano, City Manager

7.5 Packet Pg. 67
RESOLUTION NO. __-22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL CALLING FOR A MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 8, 2022 AND

REQUESTING THAT THE CONTRA COSTA COUNTY BOARD OF SUPERVISORS

CONSOLIDATE THE MUNICIPAL ELECTION WITH THE GENERAL ELECTION TO BE

CONDUCTED ON THAT SAME DAY
WHEREAS, a Municipal Election is needed to fill certain municipal offices; and WHEREAS, a General Election is scheduled for Tuesday, November 8, 2022; and WHEREAS, it is to the advantage of the City to consolidate the election pursuant to California Elections Code §§ 10002 and 10400 et seq.; and WHEREAS, Elections Code § 10002 requires the City to reimburse the County in full for the services performed upon presentation of a bill to the City by the County Elections Official; and WHEREAS, Elections Code § 13307 requires that before the nominating period opens, the governing body must determine whether a charge shall be levied against each candidate submitting a Candidate’s Statement to be sent to the voters; and may establish the cost; and determine whether the cost be paid in advance; and
WHEREAS, there have been no boundary changes to the City of Pleasant Hill; and WHEREAS, Elections Code § 12101 requires the publication of a notice of the election once in a newspaper of general circulation in the city, and WHEREAS, tie votes shall be determined by lot unless the City Council adopts the provision of Elections Code § 15651(b) prior to the conduct of the lection resulting in a tie vote.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill as follows:

SECTION 1. Pursuant to the requirements of the laws of the State of California relating to General Law Cities and Chapter 2.55 of the Pleasant Hill Municipal Code, the City Council does call for a Municipal Election to be held in the City of Pleasant Hill, California, on Tuesday, November 8, 2022, for the purpose of electing the following offices of the City Council and the City Treasurer:

A. A member of the City Council for a term of four (4) years, with the incumbent being Michael G. Harris;
B. A member of the City Council for a term of four (4) years, with the incumbent being Sue Noack;

7.5.a
Packet Pg. 68
Attachment: Proposed Resolution (Conduct of the November 8, 202 Municipal Election) C. The City Treasurer for a term of two (2) years, with the appointed incumbent being Andrew Kalinowski.

SECTION 2. The Board of Supervisors of the County of Contra Costa is hereby requested to consolidate said election with the General Election to be conducted on Tuesday, November 8, 2022, as provided in Elections Code § 10002. The election hereby consolidated shall be held in all respects as if there were only one election.

SECTION 3. The City of Pleasant Hill recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for the actual cost incurred in conducting the election upon receipt of a bill stating the amount due as determined by the Elections Official.

SECTION 4. The City Council has determined that each candidate will pay for the Candidate’s Statement, which shall be limited to 250 words. Pursuant to the Federal Voting Rights Act, candidate statements will be translated into all languages required by the County of Contra Costa. As a condition of having the Candidate’s Statement published, each candidate shall pay the City the full cost at the time of filing.

SECTION 5. The period for filing nomination papers shall commence on Monday, July 18, 2022. The deadline for filing nomination papers will be Friday, August 12, 2022, at 1:00 p.m. provided, however, that if nomination papers for an incumbent elective officer are not filed by said date and time, the voters will have until 5:00 p.m. on Wednesday, August 17, 2022, to nominate candidates other than the incumbent for such office.

SECTION 6. In the event that two or more candidates receive an equal and the highest number of votes, the resolution of the tie will be by lot, pursuant to Elections Code § 15651.

SECTION 7. The Board of Supervisors is requested to issue instructions to the Registrar of Voters to take any and all steps necessary for the holding of the consolidated election.

SECTION 8. In all particulars not recited in this resolution, the Municipal Election shall be held and conducted as provided by law for holding consolidated municipal elections. The consolidated election shall be held and conducted in the manner proscribed in Elections Code § 10418.

SECTION 9. The City Clerk is hereby directed to file a certified copy of this resolution with the Registrar of Voters and the Board of Supervisors of the County of Contra Costa no later than July 6, 2022.

SECTION 10. No earlier than July 4, 2022, and no later than July 18, 2022, the City Clerk’s office shall publish the required notice in a newspaper of general circulation in the City of Pleasant Hill pursuant to Elections Code § 12101.

SECTION 11. The City Clerk is authorized, instructed and directed to prepare any documents and take any additional actions that may be necessary in order to properly and lawfully conduct the election.
[Signatures on the Following page]

7.5.a
Packet Pg. 69
Attachment: Proposed Resolution (Conduct of the November 8, 202 Municipal Election) ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 6
th day of June, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
MICHAEL G. HARRIS, OD, Mayor
ATTEST:

DANIELLE K. HABR, City Clerk

7.5.a
Packet Pg. 70
Attachment: Proposed Resolution (Conduct of the November 8, 202 Municipal Election)

CITY COUNCIL STAFF REPORT
Meeting Date: June 06, 2022
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___-22 TO IDENTIFY THE FY 2022/2023

STREET RESURFACING PROJECT (ARTERIAL/COLLECTOR
STREET LIST) FOR THE EXPENDITURE OF FISCAL YEAR 2022/2023 FUNDS OF SENATE BILL 1: THE ROAD REPAIR AND
ACCOUNTABILITY ACT OF 2017

SYNOPSIS
The City of Pleasant Hill will receive an estimated $778,050 in new Road Maintenance and Rehabilitation Account (RMRA) funds in fiscal year 2022/23 from Senate Bill 1 (SB1). In order to be eligible for the funds, the City must identify and adopt by resolution all projects proposed to be funded with the RMRA funds. Staff is recommending the City appropriate these new RMRA funds to the FY 2022/2023 Street Resurfacing Project (Project) as identified in the FY 2020-2025 Capital Improvement Plan (CIP).

DISCUSSION
Background
On April 28, 2017, the Governor signed SB1, which is known as the Road Repair and Accountability Act of 2017. To address basic road maintenance, rehabilitation and critical safety needs on state highways, local streets and the road system, SB1 generates funds by increasing the per-gallon fuel excise taxes; increasing diesel fuel sales taxes and vehicle registration fees; and provides for inflationary adjustments to tax rates in future years.

Since November 1, 2017, the State Controller (Controller) deposited various portions of this new funding into the newly created RMRA. A percentage of this new RMRA funding is apportioned by formula to eligible cities and counties pursuant to Streets and Highways Code Section 2032(h) for basic road maintenance, rehabilitation, and critical safety projects on local streets and the roads system. For fiscal year 2022/2023, the City anticipates receiving approximately $778,050 in RMRA funds, which is about 15 percent higher than the original projection due to the current economic impact.

In order to be eligible for annual RMRA funding, the statute requires cities and counties to provide basic annual RMRA project reporting to the California Transportation Commission (CTC). Prior to receiving an apportionment of RMRA funds from the Controller this fiscal year,

7.6 Packet Pg. 71
the City must submit to the CTC a list of projects proposed to be funded with these funds by the July 1, 2022 deadline. All projects proposed to receive funding must be included in an approved or amended budget that is adopted by the City Council at a regular public meeting. The list of projects must include a description, location, a proposed schedule for the project’s completion, and the estimated useful life of the improvement.

Additional requirements for funding eligibility include public outreach and use of a Pavement Management System to develop the SB1 project list, ensuring that RMRA funds are being utilized on high priority, cost effective projects that meet the City’s pavement maintenance needs. The City meets both of these requirements.

RMRA funds may be used for the following project types: road maintenance and rehabilitation projects; safety improvement projects; “complete streets” projects; pedestrian and bicycle facility projects; transit facility projects; and traffic control projects.

Analysis
The Street Resurfacing Program is an approved project in the adopted FY 2020-2025 CIP. It identifies several arterial/collector streets with highest priority needs for pavement treatment and is an ideal project candidate that meets the criteria for SB1 funds.

The Street Resurfacing Program identifies the City’s 5-Year Paving Plan (FY 2021-2025) and specifically the expenditure plan for the approved two-year budget. Staff has identified the FY 2022/2023 Street Resurfacing Project (Project) as the Project that will design and implement the City’s highest priority needs, which includes pavement resurfacing treatments to streets included in this project (see attached Project List of Streets.) The Project includes the most cost effective pavement resurfacing treatment and extends the pavement life at a fraction of the cost of full pavement reconstruction.

The Project design is substantially complete, and construction is expected to begin in the fall of 2022. The City historically implements one street resurfacing project per two-year budget period due to the design schedule and potential to receive better bids. The Project’s implementation schedule does meet the SB1 program schedule for the FY 2022/2023 RMRA funds.

FISCAL IMPACT
The Project cost will be identified at the end of the project design phase, and it will be funded through the Street Resurfacing Program (MK-1 in the CIP). The Street Resurfacing Program has budget of $4,370,338 for FY2022/23, and the proposed RMRA funds (for fiscal year 2022/2023) are identified as a funding source under the Street Resurfacing Program budget sheet (attached).

No general fund monies are allocated to this year’s Street Resurfacing Program.

PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice

7.6 Packet Pg. 72
bulletin board, at the Pleasant Hill Senior Center and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt the attached resolution.

ALTERNATIVES TO RECOMMENDED ACTION
Not adopting the attached resolution, which will result in the City’s loss of approximately $778,050 in eligible RMRA funds. The City Council may also choose to fund other projects that meet the RMRA funds criteria.

ATTACHMENT(S):

Proposed Resolution
Exhibit 1 – Project List of Streets
FY 2020-2025 Street Resurfacing Program CIP Sheet (MK-1) Prepared by: Ann James, Maintenance Superintendent
Approved by: June Catalano, City Manager

7.6 Packet Pg. 73
RESOLUTION NO. -22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL ADOPTING THE FY 2022/2023 STREET RESURFACING PROJECT
(ARTERIAL/COLLECTOR STREET LIST) FOR FISCAL YEAR 2022-23 FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 WHEREAS, Senate Bill 1 (SB1), the Road Repair and Accountability Act of 2017 was passed by the Legislature and signed into law by the Governor in April 2017 in order to address the road maintenance, rehabilitation and critical safety needs on both the state highway and local streets and funding shortfalls statewide; and
WHEREAS, SB1 includes accountability and transparency provisions that will ensure the residents of Pleasant Hill are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City of Pleasant Hill must identify by resolution all projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA) created by SB1. All projects proposed to receive funding must be included in an approved or amended budget that is adopted by the City Council at a regular public meeting. The list of projects must include a description, a location, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
.

WHEREAS, prior to receiving an apportionment of RMRA funds from the Controller this fiscal year, the City must submit to the Commission a list of projects proposed to be funded with these funds by July 1, 2022; and
WHEREAS, the City of Pleasant Hill will receive an estimated $788,050 in RMRA funding for Fiscal Year 2022/2023 from SB1; and
WHEREAS, this is the sixth year in which the City of Pleasant Hill is receiving SB1 funding and will enable the City of Pleasant Hill to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the travelling public that would have otherwise been possible without SB1; and
WHEREAS, the City of Pleasant Hill has undergone extensive community outreach to ensure public input into our community’s project list; and WHEREAS, the City of Pleasant Hill used a Pavement Management System to develop the SB1 project to ensure revenues are being used on the most high-priority and cost effective projects that also meet the communities priorities for road maintenance; and WHEREAS, the funding from SB1 will help the City of Pleasant Hill fund FY 2022/2023 Street Resurfacing Project as identified as desired projects in the FY 2020-2025 CIP; and will provide necessary roadway, bicycle and pedestrian, and ADA improvements; and

7.6.a
Packet Pg. 74
Attachment: Proposed Resolution (Assign FY22/23 SB1 Funds to 2022/23 SRP) WHEREAS, 2019 California Statewide Local Streets and Roads Needs Assessment found that the City of Pleasant Hill’s streets are in a good/at-risk condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets into a good/very good condition; and
WHEREAS, the SB1 project list and overall investment in our local streets and roads infrastructure with an emphasis on basic maintenance and safety, investing in complete streets infrastructure, and using cutting edge technology, materials and practices will provide safe, multimodal options and increase mobility and access to our travelling public.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill as follows:

1. The foregoing recitals are true and correct.

2. On July 13, 2020, at its regularly scheduled meeting, the City Council approved the 2020/2025 Capital Improvement Project by Resolution 57-20 to incorporate approximately $778,050 in FY 2012/2023 in RMRA funds from SB1 to fund in-part the FY2022/2023 Street Resurfacing Project.

3. The FY2022/2023 Street Resurfacing Project is expected to be begin construction in September 2022 and be completed in July 2023, and said improvements will have a minimal useful life of 12 years.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting of the City Council held on the 6
th day of June, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

MICHAEL G. HARRIS, OD, Mayor
ATTEST:

DANIELLE K. HABR, City Clerk

7.6.a
Packet Pg. 75
Attachment: Proposed Resolution (Assign FY22/23 SB1 Funds to 2022/23 SRP) List of Streets Beginning End
Grayson Road Heritage Hills Drive Reliz Valley Road
Chilpancingo Pkway Contra Costa Blvd Camelback Road
Paso Nogal Road Morello Avenue City Limits

7.6.b
Packet Pg. 76
Attachment: Exhibit 1 - Project List of Streets (Assign FY22/23 SB1 Funds to 2022/23 SRP) CITY OF PLEASANT HILL CAPITAL IMPROVEMENT PLAN FY 2020/2025 PROJECT: STREET RESURFACING PROGRAMPROJECT PROPOSED BY: Engineering Division PROJECT MANAGER: Engineering Division PROJECT CLASSIFICATION: Major Capital Programs PROJECT LOCATION: CitywidePROJECT BEGIN: July 2020 PROJECT COMPLETE: June 2025 Account 12 - 5364 (362) PROJECT STATUS NEW X CONTINUING PROJECT SCOPE OF SERVICES FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 TOTALS (1190) Design $50,000 $50,000 $50,000 $50,000 $50,000 $250,000(0100) Eng Staff $40,000 $40,000 $40,000 $40,000 $40,000 $200,000 IS A CONCEPTUAL (4225) Project Admin. $5,000 $5,000 $5,000 $5,000 $5,000 $25,000 PLAN AVAILABLE X YES NO(1300) Contract Serv. $50,000 $50,000 $50,000 $50,000 $50,000 $250,000(1390) Construction $1,005,000 $1,831,000 $2,360,000 $2,410,000 $2,463,000 $10,069,000 LEAD AGENCY X CITY OTHER(1145) C. Management $75,000 $75,000 $75,000 $75,000 $75,000 $375,000TOTAL $1,225,000* $2,051,000 $2,580,000 $2,630,000 $2,683,000 $9,944,000 PROJECT TRAFFIC LOCAL FUNDING FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 TOTALS SAFETY PRIORITY X CRITICAL N/A CASE BY (01) General Fund $0 CASE BASIS(12) Gas Tax $600,000 $600,000 $600,000 $600,000 $600,000 $3,000,000 IS RIGHT OF WAY SB1 $625,000 $625,000 $625,000 $625,000 $625,000 $3,125,000 REQUIRED YES X NO NOT Measure K $826,000 $1,355,000 $1,405,000 $1,458,000 $5,044,000 EXPECTEDOther Local Funds $0TOTAL $1,225,000 $2,051,000 $2,580,000 $2,630,000 $2,683,000 $11,169,000GRANT FUNDING FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 TOTALS MAINTENANCE Grants $350,000 $350,000 COST IMPACT INCREASE N/A X DECREASETotal Program Effort: $1,225,000 $2,401,000 $2,580,000 $2,630,000 $2,683,000 $11,519,000*Portion of expenditure to be incurred in FY 2021/2022 as part of the biennual Street Resurfacing Project.PROJECT BENEFIT: This project is needed to extend the life of the pavement and provide timely and cost effective maintenance and pothole repairs.

PROJECT
PROJECT DESCRIPTION:This program provides for on-going maintenance of the City's 110 miles of roadway pavement. Roadway pavement typically needs to be maintained every 10 years, which means the City would have to rehabilitate approximately 11 miles of streets each year before starting over, to consistently maintain the streets in good condition.Currently the City's Pavement Management Program estimates that an annual allocation of $2.5 million is necessary in order to maintain the City's Pavement Condition Index (PCI) at its current value of 70 points (good overall street condition). Reducing the expenditures of funds below the $2.5 million will increase the City's long term maintenance backlog and reduce the overall PCI and condition of city streets.The currenty level of Deferred Maintenance for the Street Resurfacing Program is $17.6 million. In order to maintain this Deferred Maintenance level, the City would need to invest an average of $3.78 million per year.

MK-1

7.6.c
Packet Pg. 77
Attachment: FY 2020-2025 Street Resurfacing CIP (Sheet MK-1) (Assign FY22/23 SB1 Funds to 2022/23

CITY COUNCIL STAFF REPORT
Meeting Date: June 06, 2022
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___- 22 AUTHORIZING SIGNATURES FOR

WITHDRAWAL OF CITY FUNDS AND RESCINDING RESOLUTION
NO. 77-21

SYNOPSIS
A resolution is required to authorize individuals to draw or sign City checks for payment of City funds for the orderly administration of City business. Staff recommends the City Council adopt the proposed resolution authorizing signatures for withdrawal of City funds and rescinding Resolution No. 77-21.

DISCUSSION
Background
In December 2021, the Council adopted Resolution No. 77-21 authorizing the five individuals/positions below to draw or sign City checks upon City funds for payment of legal demands against the City and execute signature cards at the local depository in response to the elected City Treasurer’s resignation (and appointment of an interim Treasurer) and the Finance Manager’s retirement:

1. Michael Harris, Mayor

2. Timothy Flaherty, Vice Mayor

3. Andrew Kalinowski, City Treasurer

4. June W. Catalano, City Manager

5. Ross Yangwas, Acting Finance Manager/Deputy City Treasurer Analysis
The new Finance Manager joined the City on January 24, 2022. A new resolution replacing the Acting Finance Manager/Deputy City Treasurer’s name and title with the new Finance Manager is required and had not been submitted for the Council’s consideration due to an oversight.

FISCAL IMPACT
Authorization of specific individuals to draw or sign City checks upon City funds is required for

7.7 Packet Pg. 78
payment of legal demands against the City.

PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt the proposed resolution authorizing signatures for withdrawal of City funds and rescinding Resolution No. 77-21.

ALTERNATIVES TO RECOMMENDED ACTION
The Council could authorize different individuals and positions to draw or sign City checks upon City funds for payment of legal demands against the City.

ATTACHMENT(S):

Proposed Resolution
Prepared by: Ross Yangwas, Accountant/Administrative Analyst II Reviewed by: Erick Cheung, Finance Manager
Approved by: June Catalano, City Manager

7.7 Packet Pg. 79
RESOLUTION NO. -22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

AUTHORIZING SIGNATURES FOR WITHDRAWAL OF CITY FUNDS AND RESCINDING RESOLUTION NO. 77-21
WHEREAS, it is desirable that a minimum of five individuals be authorized to draw or sign City checks for payment of City funds for the orderly administration of City business; and WHEREAS, the current Finance Manager officially began employment on January 24, 2022 requiring the authorization list to be updated; and NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill that, the following five individuals are authorized effective January 24, 2022 to draw or sign City checks upon City funds for payment of legal demands against the City and execute signature cards at the local depository:

1. Michael G. Harris, OD, Mayor

2. Timothy Flaherty, Vice Mayor

3. Andrew Kalinowski, City Treasurer

4. June W. Catalano, City Manager

5. Erick Cheung, Finance Manager
BE IT FURTHER RESOLVED that Resolution No. 77-21 is hereby rescinded.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 6
th day of June, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
MICHAEL G. HARRIS, OD, Mayor
ATTEST:

DANIELLE K. HABR, City Clerk

7.7.a
Packet Pg. 80
Attachment: Proposed Resolution (Signature for Withdrawal of Funds 2022)

CITY COUNCIL STAFF REPORT
Meeting Date: June 06, 2022
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___-22 AUTHORIZING THE CITY

MANAGER TO EXECUTE AN UPDATED AGREEMENT WITH THE

CONTRA COSTA COUNTY ANIMAL SERVICES DEPARTMENT AND
RESCINDING RESOLUTION NO. 32-06

SYNOPSIS
The Contra Costa Animal Services Department performs animal control on behalf of all cities in Contra Costa County (except Antioch, which has its own program). Contra Costa Animal Services is proposing a new service agreement between itself and all of the cities for which it performs services to clearly define the services that it will provide and increase per capita fees to achieve a balanced budget between County revenue and service expenses. Staff recommends that the City Council approve the proposed resolution authorizing the City Manager to execute an updated agreement with the Contra Costa County Animal Services Department and rescinding Resolution No. 32-06.

DISCUSSION
Background
The California Food and Agricultural Code contains regulations regarding domestic animal safety and welfare. Contra Costa County has adopted local standards of Division 416 based on State requirements, and the City of Pleasant Hill has adopted the County’s standards by reference in its Municipal Code.

The Contra Costa Animal Services Department (“Animal Services”) has provided animal control services in Pleasant Hill since the City’s incorporation in 1961 through an agreement between the City and County. The current two-page agreement (Attachment B) was executed in 2006.

Animal Services performs animal control on behalf of all cities in Contra Costa County except Antioch, which has its own program. In fiscal year (“FY”) 2021/22, the City is budgeted to pay Animal Services $6.79 per capita, approximately $232,672, for its services.

Over the course of the past few years, Animal Services has been undergoing a strategic planning process to identify a new service model through which it can meet its legal requirements and

8.1 Packet Pg. 81
achieve financial sustainability. Animal Services described this process in presentations to the Public Managers Association and at the Mayors Conference.

Animal Services is proposing a new service agreement between itself and all of the cities for which it performs services (Exhibit to the resolution). The new agreement more clearly defines the services that Animal Services will provide and increases per capita fees to $7.97 in FY 2022/23 to achieve a balanced budget.

Analysis
The current agreement between the City and Animal Services, which automatically renews each year, does not contain a specific description of services to be rendered, nor performance standards. It is in the best interest of the City and Animal Services to have an agreement in place that more clearly defines these services/standards and contains clearer definitions. Attachment C is a factsheet regarding the updated agreement.

Animal Services has conducted extensive analysis of its current services and fee levels and determined that its current fee levels are inadequate to sustain service to cities. The new $7.97 per capita fee that Animal Services is proposing for FY 2022/23 is based on the County’s analysis of what is required to meet the specific proposed service levels. The City shares Animal Services’ interest in having a program that is financially sustainable, as it is less likely to lead to unexpected service changes in the future and the City is not currently able take over the specialized service provided.

The City currently pays Animal Services $6.79 per capita annually (approximately $232,672).

Animal Services is proposing that the City pay $7.97 per capita in FY 2022/23 (approximately $272,040), and $9.11 per capita in FY 2023/24 (approximately $310,952 based on the current population from the California Department of Finance Demographic E1 report). The term of the proposed new agreement is two years, which Animal Services considers a pilot period during which it and the cities it serves can test the new agreement. This two year period will also allow for discussion of potential changes to a next version of a standard agreement to perhaps be implemented in FY 2024/25. Unless the contracting parties update the agreement before FY 2024/25, the agreement will automatically renew for successive three-year periods until either party terminates the agreement by giving the other party 90 days advance written notice of termination.

The updated agreement that Animal Services is proposing primarily includes services that are mandated by the State, creates accountability by listing target response times for each activity type, defines what is covered under deceased animal services, describes what other services are not covered, and codifies performance reporting within the agreement. It does not include certain services that some community advocates have requested (see Attachment D). Animal Services has decided that it is more practical to focus on the current two year agreement to meet basic requirements, rather than executing new agreements that would increase cities’ per capita costs dramatically.

On March 17, 2022 (sent March 16, 2022 after close of business), all Contra Costa County cities received a letter of concern (Attachment D) from the Animal Rights Coalition regarding the proposed Animal Services agreement.. In response, Animal Services also submitted a letter to the City addressing concerns raised by citizens (Attachment E). Animal Services is not willing, at

8.1 Packet Pg. 82
this point, to consider providing different service levels, at different fees, for different cities, although that option will be further discussed during the two-year term of the proposed agreement.

The Cities of Hercules, Moraga, and Pinole have already approved the new agreement. Although the City’s costs will increase under the proposed agreement, City staff believes it to be beneficial to the City to execute the new agreement, which has more clarity and commitment from Animal Services on service levels and contributes to the financial sustainability of Animal Service programs.

FISCAL IMPACT
The City currently pays Animal Services approximately $232,672 annually. Under the proposed agreement, it will pay Animal Services approximately $272,040 in FY 2022/23 and $310,952 in FY 2023/24. The City pays Animal Services through the General Fund. The City’s Finance Manager has included the projected costs in the proposed FY 2022/23 – FY 2023/24 biennial budget.

The updated agreement includes a defined fee structure for FY 2022/23 and FY 2023/24, which converts to a formula-based fee structure that will commence in FY 2024/25. The fee structure is as follows:
 For FY 2022/23: $7.97 for each person residing within the City limits as of January 2022. For example, Pleasant Hill’s population is 34,133 (based on the California Department of Finance Demographic E1). Therefore, the Annual Fee for FY 2022/23 is $272,040.
 For FY 2023/24: $9.11 for each person residing within the City limits as of January 2023. For example, if Pleasant Hill’s population remains the same (34,133), the Annual Fee will be $310,952.
 For each fiscal year thereafter that the agreement is in effect, the per capita rate for the Annual Fee will be calculated using the following formula:
o (A) The County’s budgeted cost to provide Animal Services throughout the County in that fiscal year,
(-) minus the sum of animal licensing fees and user fees projected to be received from all County residents in that fiscal year,
(-) minus the budgeted County General Fund contribution for that fiscal year, (/) divided by
(B) the sum of the population of the unincorporated area plus the population of all cities for which the County provides Animal Services.

8.1 Packet Pg. 83
 Each year, the County will prepare a reconciliation report detailing revenue and actual costs incurred by the County to provide Animal Services during the preceding year.

PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Staff recommends that the City Council approve the proposed resolution authorizing the City Manager to execute an updated agreement with the Contra Costa County Animal Services Department and rescinding Resolution No. 32-06.

ALTERNATIVES TO RECOMMENDED ACTION
The City Council could not adopt the proposed resolution and provide direction to staff on how to move forward with providing animal services to the public.

ATTACHMENT(S):

A. Proposed Resolution
Exhibit: City-County Animal Services Agreement
B. City-County Animal Services Agreement (2006)
C. Contra Costa Animal Services (CCAS) - Serving Our Community D. Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement March 2022, To 18 Incorporated Cities: New Fees July 2022 E. Animal Services Letter of April 8, 2022, Regarding Recent Citizen Concerns F. Correspondence from the Public
Prepared by: Danielle K. Habr, Principal Management Analyst/City Clerk Approved by: June Catalano, City Manager

8.1 Packet Pg. 84
RESOLUTION NO. -22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

AUTHORIZING THE CITY MANAGER TO EXECUTE AN UPDATED AGREEMENT

WITH THE CONTRA COSTA COUNTY ANIMAL SERVICES DEPARTMENT AND RESCINDING RESOLUTION NO. 32-06
WHEREAS, the Contra Costa County Animal Services Department (“Animal Services”) currently provides animal control services in Pleasant Hill through an agreement between the City and County; and
WHEREAS, over the course of the past few years, Animal Services has been undergoing a strategic planning process to identify a new service model through which it can meet its legal requirements and achieve financial sustainability; and
WHEREAS, Animal Services is proposing a new service agreement between itself and all of the cities for which it performs services (attached as Exhibit 1); and WHERAS, the current agreement between the City and Animal Services, which automatically renews each year, does not contain a specific description of services to be rendered, nor performance standards, and it is in the best interest of the City and Animal Services to have a more clearly defined agreement in place; and
WHEREAS, although the City’s costs will increase under the proposed agreement, it is beneficial to the City to execute the new agreement with greater clarity and commitment from Animal Services on service levels that contributes to the financial sustainability of Animal Services’ programs countywide; and
WHEREAS, the term of the newly proposed agreement begins on July 1, 2022 and continues for two years; and the agreement shall automatically renew for successive three-year periods until either party terminates this Agreement by giving the other party 90 days advance written notice of termination;
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Pleasant Hill does hereby authorize the City Manager to execute the new service agreement between the City and Animal Services attached as Exhibit 1 to this resolution.

BE IT FURTHER RESOLVED, that Resolution No. 32-06 is hereby rescinded. [Signatures on the Following Page]

8.1.a
Packet Pg. 85
Attachment: Attachment A - Proposed Resolution (Contra Costa Animal Services Agreement) ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 6
th day of June, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
MICHAEL G. HARRIS, OD, Mayor
ATTEST:

DANIELLE K. HABR, City Clerk

8.1.a
Packet Pg. 86
Attachment: Attachment A - Proposed Resolution (Contra Costa Animal Services Agreement) 1 CITY-COUNTY ANIMAL SERVICES AGREEMENT
The County of Contra Costa, a political subdivision of the State of California ("County"), and the City of Pleasant Hill, a municipal corporation in the County ("City"), enter into this City-County Animal Services Agreement (“Agreement”) effective as of July 1, 2022 (“Effective Date”).

1. Authority. The City has adopted by reference Division 416 of the Contra Costa County Ordinance Code (hereafter "Division 416") governing animals.

Division 416 establishes requirements and procedures for animal control by the County’s Animal Services Department. This Agreement is entered into to memorialize the County’s provision of Animal Services and enforcement of Division 416 within the City as provided in Section 416-4.208, and as authorized by California Government Code section 51301.

2. Enforcement Duties and Personnel. The County will enforce Division 416 within the City’s boundaries. The City hereby designates and appoints the County's Animal Services Director and his or her staff as public officers of the City for the purposes of this Agreement and enforcing and carrying out its provisions.

3. Scope of Services.
a. In addition to enforcing Division 416, the County will provide to the City the Field Services, Shelter Services, and Deceased Animal Services described in this Agreement (collectively, “Animal Services”) in the manner provided for in this Agreement. During periods of emergency (such as fire, earthquake, flooding, pandemic), it might not be possible to provide the Animal Services to the same extent and within the same time frames as during non-emergency times.
b. Calls made to the County for services that are not provided by the County pursuant to this Agreement will be referred back to the City in which the call was requested. In such a case, the City is responsible for determining the next appropriate action.
c. The County will provide Animal Services within the City’s boundaries in accordance with all applicable federal, state, and local laws, including the Ordinance Code.

4. Definitions.
a. “Critically Sick or Injured Animals” means those animals that have lifethreatening conditions. b. “Emergency Calls” means complaints of animal bites, potential rabies exposure, or attacks on humans or domestic animals that are in progress, or, when a bite or attack has occurred, where the animal remains an immediate threat to humans.
c. “Livestock” means a large domesticated agricultural animal, such as a Exhibit 1 8.1.b
Packet Pg. 87
Attachment: Exhibit 1 - Proposed City-County Animal Services Agreement (Contra Costa Animal Services Agreement) 2 cow, bull, steer, horse, sheep, or other large agricultural animal. d. “Regular Field Services hours” means between 8:00 am and 9:00 pm each day of the week, including Saturdays and Sundays.

5. Field Services. The County will provide the following services (collectively, “Field Services”) within the City upon a request from a City resident or person within the boundaries of the City.
a. Pick up and attempt to return to their owners domesticated animals that are found “at large,” to the extent possible without impoundment by relying on the animal’s identification, including dogs, trapped, injured, or sick cats, and other small, domesticated animals, including rabbits, chickens, turkey, geese, and ducks, but excluding wildlife, such as deer, mountain lions, opossums, wild turkeys, raccoons, skunks or squirrels unless a rabies exposure has occurred.
b. Investigate complaints of animal bites, rabies exposure and attacks to humans or domestic animals, including documenting the incident, interviewing witnesses, quarantining animals, preparing and transporting animals for rabies testing, and investigating any alleged violations of a quarantine order.
c. Enforce provisions governing potentially dangerous and dangerous animals, including but not limited to investigating complaints, designating animals, impounding animals, conducting hearings, and issuing permits for animals designated dangerous or potentially dangerous. d. Enforce provisions governing barking dogs and other noisy animals, including but not limited to conducting hearings.
e. Respond during regular business hours to police or fire department calls for assistance regarding animal-related issues. The County may provide after-hours warrant support to the City with advance notice, if County Animal Services personnel are available and willing to volunteer for the assignment, and provided the City pays additional fees sufficient to cover the County’s actual costs.
f. Investigate, cite, impound, and seek resolution of complaints regarding potential mistreatment of domestic animals by their owners.

6. Response Times for Field Services.
a. The County will attempt to respond to requests for Field Services during the hours and within the times specified in this section. The County shall maintain records of its response times to calls for Field Services. i. Priority 1 calls are Emergency Calls, which are calls for assistance from police or fire personnel and calls regarding rabies exposure, dangerous animals, and Critically Sick or Injured Animals.

1. The County will respond to Priority 1, 2, and 3 calls between 8:00 AM and 9:00 PM, seven (7) days per week, including

8.1.b
Packet Pg. 88
Attachment: Exhibit 1 - Proposed City-County Animal Services Agreement (Contra Costa Animal Services Agreement) 3 holidays.

2. For ninety-five percent (95%) of responses to Priority 1 calls, County personnel will attempt to arrive on the scene within two (2) hours from the time when the call for service is received by County staff.
ii. Priority 2 calls are calls to pick up animals that were at large but have since been confined at a location within the County, and calls regarding urgent, animal-related requests for assistance not involving Critically Sick or Injured Animals.

1. The County will respond to Priority 2 calls during regular Field Services hours.

2. For eighty percent (80%) of responses to Priority 2 calls received during regular Field Services hours, County personnel will attempt to arrive on the scene within 12 hours from the time the call for service is received by County staff.

3. The County will respond to Priority 2 calls received outside of regular Field Services hours no later than 7:00 pm on the next day.

4. The County may respond to Priority 2 calls by taking a report by phone or by contacting parties and witnesses at the scene. iii. Priority 3 calls are all other calls, such as calls regarding animals at large, animals causing a nuisance, and dead animals.

1. The County will respond to Priority 3 calls during regular Field Services hours.

2. For sixty-five percent (65%) of responses to Priority 3 calls received during regular Field Services hours, County personnel will attempt to arrive on the scene within 24 hours from the time the call for service is received by County staff.

3. The County will respond to calls received outside of regular Field Services hours on the next day.

4. The County will respond to Priority 3 calls only after the County has responded to all then-outstanding Priority 1 and Priority 2 calls.

5. The County may respond to Priority 3 calls by taking a report by phone or by contacting parties and witnesses at the scene.

7. Shelter Services.
a. The County will provide the following services to City residents (“Shelter Services”):
i. Impound and shelter lost or stray dogs, injured/sick, lost or endangered community cats, and other small, domesticated

8.1.b
Packet Pg. 89
Attachment: Exhibit 1 - Proposed City-County Animal Services Agreement (Contra Costa Animal Services Agreement) 4 animals that are brought to the shelter by County staff, residents of the County or cities that have contracts with the County for the provision of Animal Services. A community cat is considered endangered if it is in imminent risk of being killed, poisoned, or injured but not if, due to being at large, it is at risk of starvation, being attacked by another animal, or hit by an automobile. Orphaned kittens that cannot survive without human intervention are also considered endangered.
ii. Impound and quarantine biting animals.
iii. Provide rabies testing of animals suspected of infection. iv. Provide for reclamation of abandoned, lost or stray domestic animals.
v. Provide onsite services to the public at the County’s Martinez shelter for the following: search for lost animals, reclaim animals, adopt animals, answer inquiries regarding animals, accept complaints regarding animals, provide vaccines and spay/neuter services for a small fee, conduct humane education programs, and license animals onsite or online.
vi. Provide care for sheltered animals based on the California Veterinary Board Guidelines for Standards of Care in Animal Shelters published by the Association of Shelter Veterinarians. vii. Provide services as required by the California Penal Code Section 597.1 and other laws governing shelters for animal care, treatment, holding periods, placements, and dispositions.
b. Medical Services. As part of the Shelter Services, the County will provide the following medical services (“Medical Services”):
i. The County will provide veterinarian services twenty-four (24) hours per day through partnerships with emergency vets to treat injured or sick impounded animals.
ii. If an animal’s condition requires immediate treatment outside of the County shelter’s regular business hours or when no veterinarian is on staff at the County’s shelter, then County Animal Services Department officers or Good Samaritans may take the animal to any emergency veterinarian clinic/hospital that is under contract with the County to provide emergency veterinary services (as posted on the County shelter’s doors and on the County’s Animal Services Department’s website).
iii. The County will monitor animals on a rabies virus quarantine. iv. The County will conduct a minimum of one vaccine clinic per month and maintain a spay and neuter clinic in Martinez, which for a fee paid by the animal’s owner will provide vaccine and spay/neuter services for County residents’ dogs and cats. The fee will be

8.1.b
Packet Pg. 90
Attachment: Exhibit 1 - Proposed City-County Animal Services Agreement (Contra Costa Animal Services Agreement) 5 approved by the County Board of Supervisors and published on the County Animal Services Department fee schedule.
v. Provide rabies control information free of charge to the public. vi. The County will provide emergency veterinary services in accordance with Section 597(f) of the California Penal Code. c. Shelter Services Hours
i. The Martinez shelter will be open to the public for a minimum of 30 hours per week, 5 days per week, 6 hours per day, including one weekend day each week except during weeks that are shortened by a County holiday.
ii. The Martinez Shelter will be closed on designated County holidays and one day per year dedicated to in-house staff training.

8. Deceased Animal Services. The County will provide the following services within the City in response to calls regarding deceased animals during regular Field Services hours:
a. Pick up deceased domestic animals, wildlife, and livestock from public property.
b. With property owners’ consent, pick up deceased domestic or wild animals from private property for a fee based on the Department’s fee schedule paid directly to the County Animal Services Department by the property owner or reporting party.
c. Identify and notify the owner of deceased animals, whenever possible. d. Dispose of the body of any deceased animal picked up by the County.

9. Excluded Services. The County will not provide the following services to the City under this Agreement:
a. Respond to requests for removal of live or deceased marine animals and disposal of deceased marine animals.
b. Pick up and transport wildlife, including baby birds. c. Pick up live animals for surrender. The County may, at its discretion, accept live animals belonging to County residents for surrender at the Martinez shelter and charge a fee to the animal owner or property owner as part of its regular operations.
d. Respond to pest control issues (i.e., infestations, perceived or real, of squirrels, rats, mice, insects, gophers, wasps, bees, spiders, or other pests).
e. Respond to calls regarding live, sick and injured racoons, opossum, deer, mountain lions, coyotes, wild turkeys, wild pigs, peacocks, or other wildlife unless a rabies exposure has occurred. The County will refer calls regarding live wildlife to the California Department of Fish and Wildlife.

8.1.b
Packet Pg. 91
Attachment: Exhibit 1 - Proposed City-County Animal Services Agreement (Contra Costa Animal Services Agreement) 6 10. Policies and Procedures. All policies and procedures shall be developed with the goal of ensuring animal welfare, enhancing cost efficiency and quality of services provided to the contracted cities and unincorporated areas of Contra Costa County. They will be developed to reflect best practices in the industry for animal control and shelter animal care using the Guidelines for Standards of Care in Animal Shelters published by the Association of Shelter Veterinarians, ASPCA, the Humane Society of the United States, National Animal Control Association (NACA) and/or other currently accepted best practices for animal control and animal sheltering.

11. Performance and Activity Reports. The County will deliver to the City within 14 days of the end of each quarter, an Animal Control and Results Report summarizing Animal Services provided by the County to the City during the previous quarter and including year-to-date data. This report will include the following information:
a. The total number of calls for service received by the County under this Agreement, identified by type of service and Priority level. b. A response time report identifying response times by Priority level. c. The outcomes for animals impounded, identified by City/County jurisdiction.
d. The number of calls for service received from City residents or persons within the City’s boundaries.
e. A listing of dogs registered to City residents identified as potentially dangerous or dangerous (PDA/DA) that have a valid County-issued PDA/DA permit.

12. Fees and Fines. Pursuant to Food and Agricultural Code Section 30652, all fees and fines collected by the County for providing Animal Services to the City shall be deposited into the County Treasury and shall be used to meet the County’s cost of providing Animal Services to the City.

13. Annual Fee.
a. In consideration for Services provided by the County to the City, and in addition to any fees and fines imposed on City residents, the City agrees to pay to the County the following amounts (“Annual Fee”):
i. For fiscal year 2022-2023, $7.97 for each person residing within the City limits as of January 2022. For example, if the City’s population is 50,000, the Annual Fee is $398,500.
ii. For fiscal year 2023-2024, $9.11 for each person residing within the City limits as of January 2023. For example, if the City’s population is 50,000, the Annual Fee is $455,500.
iii. For each fiscal year thereafter, the per capita rate for the Annual Fee shall be calculated using the following formula: (A) The County’s budgeted cost to provide Animal Services throughout the

8.1.b
Packet Pg. 92
Attachment: Exhibit 1 - Proposed City-County Animal Services Agreement (Contra Costa Animal Services Agreement) 7 County in that fiscal year, minus the sum of animal licensing fees and user fees projected to be received from all County residents in that fiscal year, minus the budgeted County general fund contribution for that fiscal year, divided by (B) the sum of the population of the unincorporated area plus the population of all cities for which the County provides Animal Services. For example, if the budgeted cost to provide Animal Services throughout the County is $12,640,000, the animal licensing and user fees projected to be received are $1,620,00, the budgeted general fund contribution is $4,112,000, and the population is 866,583, then the per capita Annual Fee would be $7.97
[($12,640,000 - $1,620,000 - $4,112,000) / 866,583]. For a City with a population of 100,000, the total Annual Fee would be $797,000.
b. The City shall pay the Annual Fee to the County in four equal quarterly installments. Each installment shall be due on the first day of each fiscal quarter (i.e., July 1, October 1, January 1, and April 1). The City shall make the payment to the County Treasurer-Tax Collector, 625 Court Street, Martinez, CA 94553.
c. The City shall pay the Annual Fee to the County regardless of the amount of any fees and fines collected by the County pursuant to Division 416.
d. Each year, the County will prepare a reconciliation report of actual costs incurred by the County to provide Animal Services during the immediately preceding year to ensure the Annual Fee paid by the City covers only actual costs incurred to provide Animal Services. The reconciliation report will be completed and sent to the City in the month of August for each fiscal year. Any cost savings for that fiscal year will be applied to the following fiscal year.
e. For purposes of calculating the Annual Fee, the County shall rely on the population figures reported by the California State Department of Finance E1 Population Estimates report as of January of each year. f. The County shall notify the City of the amount of the Annual Fee for the next fiscal year by March 1st of each year.

14. Term; Termination.
a. The term of this Agreement begins on the Effective Date and continues for two (2) years. This Agreement shall automatically renew for successive three-year periods until either party terminates this Agreement by giving the other party 90 days advance written notice of termination.
b. This Agreement shall automatically terminate if the County repeals Division 416 or if the City repeals its resolution incorporating and applying Division 416 within the City.

8.1.b
Packet Pg. 93
Attachment: Exhibit 1 - Proposed City-County Animal Services Agreement (Contra Costa Animal Services Agreement) 8 c. The County may terminate this Agreement if the City fails to pay the Annual Fee by its due date by giving the City 30-days advance written notice.
d. The County agrees to meet jointly with all contracting city agencies annually during Quarter 2 of each fiscal year (i.e., October) to discuss potential revisions or updates through the Public Managers Association.

15. Entire Agreement; Amendment. This Agreement constitutes the entire agreement between the parties, and supersedes any prior agreement between the parties, with respect to the subject matter hereof. Any amendment to this Agreement must be in writing and approved by the Contra Costa County Board of Supervisors.

16. Governing law; Venue. This Agreement shall be governed by the laws of the State of California. Any dispute arising out of or related to this Agreement shall be brought in Contra Costa County Superior Court.

17. Notices. Any notice to be given to either of the parties in connection with this Agreement shall be sent by U.S. mail to the following address:

If to County:

Director, Animal Services
4800 Imhoff Place
Martinez, California 94553-4300
If to City:
__________________________
__________________________
__________________________
__________________________
The parties are signing this Agreement as of the Effective Date set forth above.

COUNTY CITY
By: Beth Ward By:

Title: Animal Services Director Title:

Date: Date:

8.1.b
Packet Pg. 94
Attachment: Exhibit 1 - Proposed City-County Animal Services Agreement (Contra Costa Animal Services Agreement)

CITY - COUNTY ANIMAL SERVICES AGREEMENT

1. Parties. Effective July 1, 2006, the County of Contra Costa, a political subdivision of the State of California, hereinafter referred to as " County," and the City of Pleasant Hill, a municipal corporation in this County, hereinafter referred to as " City," mutually agree to promise as follows.

2. Authority. Pursuant to California Food and Agricultural Code Sections 30501, the City has adopted by reference Division 416 of the Contra Costa County Code hereafter " Ordinance Code") establishing Animal Services Centers and staff, and establishing requirements and procedures for animal control substantially equivalent to those in Food and Agricultural Code Sections 30801, 30802, 30803, 30804, 30805, 30952, 31105, 31107, 31108, 31251, 31252, and 31254. Pursuant to Section 30501, the provisions of these sections of the Food and Agricultural Code and of Division 416 of the Contra Costa County Code apply inside any City in this County wherever the governing body of the City requests, by ordinance, such application. The City has adopted, or will adopt, on or before the effective date hereof, such an ordinance. This agreement effectuates said City and County ordinances and State statutes.

3. Enforcement Duties and Personnel. The County shall enforce said Ordinance Code and Agricultural Code provisions and Health and Safety Code Section 121690, and any amendments thereto, within the City. Pursuant to Food and Agricultural Code Section 7, the City hereby designates and appoints the County' s Animal Services Director and his or her staff as public officer of the City for the purposes of this agreement and while enforcing and carrying out its provisions.

4. Service Level. The County will endeavor to provide the same service level to the City as was provided in fiscal year 2005- 2006.

5. Disposition of Fees and Fines. Pursuant to Food and Agricultural Code Section 30652, all fees and fines collected under the County or City' s Animal Services Ordinance shall be paid into the County Treasury and shall be used to meet the cost of the services provided by the County' s Animal Services program.

6. Payment. In consideration for Services provided by the County, and in addition to the aforesaid fees and fines, for fiscal year 2006- 2007 the City agrees to pay to the County $ 3. 61 for each person residing within the City limits as reported by the California State Department of Finance in January 2006. For fiscal year 2006- 2007, the City population of 33, 638 results in a fee of $ 121, 433. 18.

Payment shall be made in four equal installments due and payable to the County Treasury on August 1, October 1, January 1, and April 1 of each year of this agreement.

The 2006- 2007 per capita payment shall be increased as to each subsequent fiscal year in which this contract is in effect based on the following formula: The cost to

Attachment B

8.1.c
Packet Pg. 95
Attachment: Attachment B - City-County Animal Services Agreement (2006) (Contra Costa Animal Services Agreement) provide services over and above those required by Health and Safety Code Section 121690 in the new fiscal year, divided by the population of the unincorporated areas plus the contract cities as reported by the California State Department of Finance in January of each year.

7. Notice. The County shall notify the City by March
1St
of each year what the
rate and total payment for the next fiscal year will be.

8. Term. This agreement is effective for the period July 1, 2006, through June 30, 2007, and for each fiscal year thereafter until the County repeals its Ordinance, or until the City repeals its Ordinance or amends it to delete the request for the application of these laws, or until either party gives the other 90 days advance written notice of termination.

COUNTY CITY
By: Glenn E. Howell
Title: Animal Services Director
Date: % 2/
oziL./U. yo
By: Michael Ramsey
Title: City Manager.

Date: June 22, 2006
APPROVED TO F c a
Debra S. Margolis, City tiorney

8.1.c
Packet Pg. 96
Attachment: Attachment B - City-County Animal Services Agreement (2006) (Contra Costa Animal Services Agreement) Contra Costa Animal Services (CCAS) - Serving Our Community!

AGENCY SNAPSHOT
Martinez Shelter
A 38,000 sq. ft. facility to provide public
services and house animals while they
are in our care
Law Enforcement Unit
Field Service Officers that enforce state laws and
local ordinances, investigate animal bites, attacks
and crimes, and serve as our “boots on the
ground” in your city
Animal Care Unit
A medical and husbandry team to
provide basic daily care to the animals
as well as any necessary medical care
Veterinary Team
A veterinary team to support our
low-cost spay/neuter and vaccination
clinics
Administrative Unit
An administrative team that manages our call
center, dispatch services, administrative hearing
processes, and assists the public in person, online,
and by phone
Volunteer Unit
A core of more than 150 committed
volunteers that perform vital tasks in and
out of the shelter, including animal enrichment, adoptions and lost/found support Attachment C 8.1.d
Packet Pg. 97
Attachment: Attachment C - Contra Costa Animal Services (CCAS) - Serving Our Community (Contra Public Safety Services
• Stray & Aggressive Animal Patrols (inc. Livestock)
• Animal Bite Investigations
• Quarantine of Dangerous Animals & Potential
Rabies Suspects
• Animal Cruelty Investigations
• Impoundment & Sheltering of Stray/Sick/Injured Pets
• Pet Licensing & Enforcement
• Animal Noise Enforcement
• Deceased Animal Retrieval
• Enforcement of County Dangerous Animal Laws
• Enforcement of State & Local Animal Welfare Laws
• Assisting Local Agencies (Police, Fire, etc.)
with Activity Calls
• 24/7 Dispatch Services
For more information about our services, visit ccasd.org Community Services
• Shelter & Medical Support for Lost/Sick/Injured Pets
• Pet Adoptions (Martinez Shelter)
• Lost Pet Support & Return To Owner (RTO) Services
• Shelter & Care for Animals Displaced by Disaster
• Humane Education Programs
• Public Low-Cost Spay/Neuter Clinic
• Public Low-Cost Vaccination Clinic
• Community Clinics & Adoption Events
• Community Cat Trap-Neuter-Release (TNR) Program
• Customer Service Support
• Volunteer Program

COST FOR COMPASSION IN ACTION
ANIMAL

SERVICES
ANIMAL

SERVICES

CONTRA COSTA COUNTY
4800 Imhoff Place
Martinez CA
Ph: 925-608-8400
www.ccasd.org
Just One Click Away!
Many of our services can be accessed via our website:
• View pets available for adoption
• Report lost or found pets
• Purchase a license for your pet
• Schedule a spay/neuter appointment
• Schedule a vaccination appointment
• Sign up to become a volunteer or foster
• Donate to the Animal Benefit Fund
• File an animal noise complaint
• Report deceased animals
All this and more at ccasd.org
See Our Animals
CCAS Serving Pleasant Hill
Contra Costa Animal
Services partners
with the City of
Pleasant Hill to
provide animal
services. The
annual cost is
established by a per
capita rate the City
pays based on
current population.

The cost for Animal
Services in Pleasant
Hill for Fiscal Year
2021/2022 is
$6.79 per capita.

8.1.d
Packet Pg. 98
Attachment: Attachment C - Contra Costa Animal Services (CCAS) - Serving Our Community (Contra ________________________________________
From: Annie Wright [[email protected]] Sent: Wednesday, March 16, 2022 9:54 PM
To: June Catalano
Subject: CONTRA COSTA COUNTY ANIMAL SERVICES AGREEMENT MARCH 2022, TO 18 INCORPORATED CITIES: NEW FEES JULY 2022
Dear City Manager June Catalano,
We understand Contra Costa Animal Service has sent you a copy of their City‐County Animal Services Agreement which has also been sent to the eighteen other Cities within Contra Costa County for consent.

We are writing to inform you that the City‐Animal Service Agreement is written below the basic standard of care in practice by shelters across the state. The needs for each individual City, along with the humane treatment of animals and wildlife, should have been considered and included in this agreement. We respectfully ask the City to not consent to this agreement as it is written. We are requesting the 18 Cities to increase the funding for CCAS. However, a well‐ written humane  City‐County Animal Services Agreement is required outlining the CCAS services should be included as a part of the increased fees.

An independent party should review other animal service agreements and consider our recommendations. Participants from Animal Service, City representatives, rescue groups and members of the community should be consulted.

For your review, attached is the City‐County Animal Services Agreement with noted areas of concern, suggested recommendations along with other Animal Services agreements to compare.

Thank you for your time,
Annie Wright
Animal Rights Coalition
PLEASE SEE ATTACHMENTS:

OUR LETTER 3‐16‐22
CCAS AGREEMENT WITH OUR REVISIONS
OUTSIDE ANIMAL SERVICES REFERENCES INCLUDING EXAMPLE CONTRACT Attachment D

8.1.e
Packet Pg. 99
Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement March 16, 2022
As Contra Costa County residents, taxpayers and animal advocates, we are very concerned for the welfare of Contra Costa County pets, including dogs, owned cats, homeless community cats and wildlife. Director Beth Ward has drafted her City-County Animal Services Agreement which has been sent to the eighteen incorporated Cities for review. The Agreement is below the basic standard of care in practice by shelters across the country, many of them serving much smaller populations with a fraction of CCAS’s budget.

For your review, attached is the City-County Animal Services Agreement with noted areas of concern, suggested recommendations and outside City-County Animal Service Agreements.

This agreement should consider citizens' needs and humane best practices for animal services and care. We are requesting the 18 Cities to increase the funding for CCAS. However, along with the additional funding, a well-written humane City-County agreement is required outlining the services and reinstated services.

Animal Services has been working on this agreement for over a year, without collaboration from the eighteen cities needs or from any rescue groups that have been filling the void for the lack of services. This agreement increases the amount paid from our tax dollars while causing increased suffering for the animals and wildlife; it puts the citizens' health and safety at risk.

The cities are not in a position to supply their own animal services department. This adhesion contract puts a disproportionate power to the County Animal Services. It further reinforces it with the three-year automatic renewal and giving the Board of Supervisors the sole authority for any future amendments.

This agreement puts the Cities at a significant imbalance. It is very limited in scope and does not outline services a typical shelter should provide, leaving the cities vulnerable and responsible for the services. Scope of Services states, “Calls made to the County for services that are not provided by the County pursuant to this Agreement will be referred back to the City and the City is responsible for determining the next appropriate action.”
Shelter and Emergency Veterinary Service:

The agreement states providing shelter services as required by the California Penal Code Section 597.1. The code addresses misdemeanors committed against animals in the field. Thus, citing of CA PC 597.1 as the governing law overseeing shelters is not applicable and inappropriate.

The agreement also states emergency veterinary services would be accordance with California Penal Code 597(f). However, this narrow definition should not be the only basis of emergency veterinary services.

A Coordinated Pet Retention, Transfer Partner and Adoption programs with assigned staff is required at the shelter. These positions were not included in this agreement, but promise in the fee increase letter.

Injured Wildlife:

In many areas of the county, wildlife such as deer, are being injured by cars, spiked fences, etc. It is inhumane to allow wildlife to suffer for hours or days without being euthanized. Citizens often attend to injured wildlife as resources are unavailable. Contact with wildlife is a potential public safety risk (possible injury, exposure to diseases, etc.) and these interactions can be traumatic. Animal Service eliminated services for all live wildlife calls - presumably because of budget restrictions. These services included humanely euthanizing or transporting injured wildlife to Lindsay Wildlife Hospital. This agreement has a substantial increase in cities funds, however these services are not being reinstated as promised by Beth Ward. Animal Service is referring all calls to the Department of Fish and Game, which are unable to attend to most calls.

Field Officer Response Times:

8.1.e
Packet Pg. 100 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement The levels of response times are inadequate putting animal lives and people in danger. Example is an "At Large" dog and the potential risks of endangerment to itself, other animals, people and causing traffic accident injuries and fatalities.

Budget:

CCAS presented to Contra Costa County's Public Protection Committee an annual 4.1 million general fund contribution, while the City fees can increase every year.

February 22, 2022, Board of Supervisors (BOS) response to the Grand Jury Investigation into Animal Services:

BOS responded to the investigation and agreed there is a need to improve animal services throughout the County. The BOS stated “a new service agreement with the cities” will bring a greater level of service throughout the County. In addition to the many deficiencies in this agreement, the reduction of services has exacerbated the overpopulation of cats and dogs causing a community crisis. ● Low-cost spay/neuters have been halted for two-years and were reinstated a few weeks ago. However, CCAS has already reached their three month capacity for spay/neuter appointments. ● Most of the recommended rescue groups providing low-cost spay/neuters on CCAS' website are no longer viable.
● The Return to Field Program needs to be brought back and revised to minimize compromising the cats’ health.
● There is an 80 person waitlist for the trap-neuter-release spay/neuters surgeries. Thirty-two appointments per week is inadequate.
● Coordinated Pet Retention, Transfer Partner and Adoption programs with assigned staff. ● Adoption guidelines to ensure animals are adopted into safe cruelty free homes. There is not an adequate cat foster care program to ensure cats and dogs get out of the shelter.

Euthanasia for Animals
The Director has documented that if the additional fees are not agreed: “The population of sheltered animals would have to be controlled significantly through euthanasia for animals with treatable conditions outside of the Department's veterinary scope of services and financial resources”. However, the Haden law states that the animal be released to a nonprofit animal rescue or adoption organization in certain circumstances. Therefore, a robust Transfer program should be implemented at the shelter and in this agreement.

A fair and humane Animal Service - City Agreement should be created. An independent party should review other animal service agreements and consider our recommendations. Participants from Animal Service, City representatives, rescue groups and members of the community should be consulted.

In conclusion, the needs for each individual City along with the humane treatment of animals and wildlife, should have been considered in this agreement. We respectfully ask the City to consent to the additional funding and revise this agreement outlining the needed services and reinstated services.

Most respectfully,
Your constituents

8.1.e
Packet Pg. 101 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Sent on behalf of Director Beth Ward, CCC Animal Services Dear City Manager
We would like to follow up to find a date and time to meet with you both and any other members in your team, via Zoom for our annual meeting to check in on services provided and any questions or concerns. The meeting will be scheduled for approximately 45 mins to one hour and be held in March. Please provide your availability to meet with our team.

Our focus for the meeting will be to receive your feedback on the draft service agreement and answer any questions. Alternatively, you may also use the word document that is attached to provide feedback/changes, we just ask that you use track changes in Word to help us capture your feedback. You may send your responses back prior to the meeting or share them during the meeting.

Below is a list of other potential agenda items, please let us know if you would like to touch on any of these items or if you have another item you would like placed on the agenda. • 2021 Service check in - How are things going?
• Review of the Summary of Animal Activities and Actions for your city in 2021 • Service Survey feedback (this is only for Cities that have participated in the survey, if your city has not participated and would like to please let us know)
• Community Cats
• Public Spay and Neuter Vaccine Clinic update
• Explore opportunities to provide remote services in your city (ie: vaccines, microchips, adoptions, licensing and possible spay/neuter)
Please let me know if you have any questions.

Best regards,
Beth Ward, Director of Animal Services Contra Costa
County Animal Services 4800 Imhoff Place
Martinez, CA 94553
(925) 608-8470
www.ccasd.org www.facebook.com/ccasd

8.1.e
Packet Pg. 102 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement

CITY-COUNTY ANIMAL SERVICES AGREEMENT
The County of Contra Costa, a political subdivision of the State of California ("County"), and the City of _ _ __ _ _ __ , a municipal corporation in the County ("City"), enter into this City-County Animal Services Agreement ("Agreement") effective as of _ __ ___ _ ("Effective Date").

1. Authority. The City has adopted by reference Division 416 of the Contra Costa County Ordinance Code (hereafter "Division 416") governing animals. Division 416 establishes requirements and procedures for animal control by the County's Animal Services Department. This Agreement is entered into to memorialize the County's provision of Animal Services and enforcement of Division 416 within the City as provided in Section 416-4.208, and as authorized by California Government Code section 51301.

2. Enforcement Duties and Personnel. The County will enforce Division 416 within the City's boundaries. The City hereby designates and appoints the County's Animal Services Director and his or her staff as public officers of the City for the purposes of this Agreement and enforcing and carrying out its provisions.

3. Scope of Services.
a. In addition to enforcing Division 416, the County will provide to the City the Field Services, Shelter Services l and Deceased Animal Services described in this Agreement (collectively, "Animal Services") in the manner provided for in this Agreement. During periods of emergency (such as fire, earthquake, flooding, pandemic), it might not be possible to provide the Animal Services to the same extent and within the same time frames as during non-emergency times.
b. Calls made to the County for services that are not provided by the County pursuant to this Agreement will be referred back to the City in which the call was requested. In such a case, the City is responsible for determining the next appropriate action. c. The County will provide Animal Services within the City's boundaries in accordance with all applicable federal, state, and local laws, including the Ordinance Code.

4. Definitions.
a. "Critically Sick or Injured Animals" means those animals that have life- threatening conditions.
b. "Emergency Calls" means complaints of animal bites, potential rabies exposure, or attacks on humans or domestic animals that are in progress, or, when a bite or attack has occurred, where the animal remains an immediate threat to humans. c. "Livestock" means a large domesticated agricultural animal, such as a cow, bull, steer, horse, sheep, or other large agricultural animal. a. "Regular Field Services hours" means between 8:00 am and 9:00 pm each day of the week, including Saturdays and Sundays.

2. Field Services. The County will provide the following services (collectively, "Field Services") within the City upon a request from a City resident or person within the boundaries of the City.
a. Pick up and attempt to return to their owners domesticated animals that are found Commented [A1]: This agreement does not include many
cruelty enforcement duties and reasonable animal services for the community.

CCAS Ordinance that was Adopted in April 27, 2021. All
animals, including dogs and cats, that are abandoned, found at large, taken into custody by the animal services director, or otherwise found to be in violation of Division 416 of this code, will be taken up and impounded, and are subject to destruction by humane injection.

Commented [A2]: San Mateo City-County Animal Service
Agreements to compare.

Commented [A3]: This agreement puts the cities at a
significant imbalance. It is very limited in scope and does not outline services a typical humane shelter should provide leaving the cities liable for the omitted items in this agreement.

Commented [A4]: Injured animals should not only be
defined as animals having life threatening conditions.

Commented [A5]: CCAS December 20, 2021 letter outlines
increased fee for additional staffing and services. However, these services and additional staffing are not included in this letter. In spite of the fee increase, these additional items are not included in this agreement e.g. Animal Care
Coordinators to enhance life-saving programs, Pet Retention, Transfer Partner and Adoption programs.

8.1.e
Packet Pg. 103 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement "at large," to the extent possible without impoundment by relying on the animal's identification, including dogs, trapped, injured, or sick cats, and other small, domesticated animals, including rabbits, chickens, turkey, geese, and ducks, but excluding wildlife, such as mountain lions, opossums, wild turkeys, raccoons, skunks or squirrels unless a rabies exposure has occurred.
b. Investigate complaints of animal bites, rabies exposure and attacks to humans or domestic animals, including documenting the incident, interviewing witnesses, quarantining animals, preparing and transporting animals for rabies testing, and investigating any alleged violations of a quarantine order. c. Enforce provisions governing potentially dangerous and dangerous animals, including but not limited to investigating complaints, designating animals, impounding animals, conducting hearings, and issuing permits for animals designated dangerous or potentially dangerous.
d. Enforce provisions governing barking dogs and other noisy animals, including but not limited to conducting hearings.
e. Respond during regular business hours to police or fire department calls for assistance regarding animal-related issues. The County may provide after-hours warrant support to the City with advance notice, if County Animal Services personnel are available and willing to volunteer for the assignment, and provided the City pays additional fees sufficient to cover the County's actual costs. f. Investigate, cite, impound, and seek resolution of complaints regarding potential mistreatment of domestic animals by their owners.

3. Response Times for Field Services.
a. The County will attempt to respond to requests for Field Services during the hours and within the times specified in this section. The County shall maintain records of its response times to calls for Field Services.
i. Priority 1 calls are Emergency Calls, which are calls for assistance from police or fire personnel and calls regarding rabies exposure, dangerous animals, and Critically Sick or Injured Animals.

1. The County will respond to Priority 1 calls between 8:00 AM and 9:00 PM, seven (7) days per week, including holidays.

For ninety-five percent (90%) of responses to Priority 1 calls, County personnel will attempt to arrive on the scene within two (2) hours from the time when the call for service is received by County staff. i. Priority 2 calls are calls to pick up animals that were at large but have since been confined at a location within the County, and calls regarding urgent, animal-related requests for assistance not involving Critically Sick or Injured Animals.

1. The County will respond to Priority 2 calls during regular Field Services hours.

2. For eighty percent (80%) of responses to Priority 2 calls received during regular Field Services hours, County personnel will attempt to arrive on the scene within 12 hours from the time the call for service is received by County Commented [A6]: Does this mean that trapped, injured or sick cats without identification will not be impounded? Commented [A7]: This states the Field Officer would only return animals with identification and would not impound (take to the shelter)? What will happen if an animal is at large without identification?
Commented [A8]: This does not seem feasible. How does
this affect emergency service that might be after hours? Currently, there is a distemper outbreak.

Commented [A9]: Why is the investigation only for the
mistreatment of domestic animals by their owners? Animal cruelty should be clearly defined in this agreement in
addition to the services the Field Officer will provide.

Example of other County-City Agreements:

Animal Cruelty Complaints:

Commented [A10]: Agreement should have a procedure
addressing how Animal Control Officers will handle
complaints and the procedure shall include a benchmark for the time it takes between receiving and also closing the complaint.

8.1.e
Packet Pg. 104 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement staff.

3. The County will respond to Priority 2 calls received outside of regular Field Services hours no later than 7:00 pm on the next day that is not a County holiday.

4. The County may respond to Priority 2 calls by taking a report by phone or by contacting parties and witnesses at the scene.
ii. Priority 3 calls are all other calls, such as calls regarding animals at large, animals causing a nuisance, and dead animals.

1. The County will respond to Priority 3 calls during regular Field Services hours.

2. For sixty-five percent (65%) of responses to Priority 3 calls received during regular Field Services hours, County personnel will attempt to arrive on the scene within 24 hours from the time the call for service is received by County staff.

3. The County will respond to calls received outside of regular Field Services hours on the next day that is not a County holiday.

4. The County will respond to Priority 3 calls only after the County has responded to all then-outstanding Priority 1 and Priority 2 calls.

5. The County may respond to Priority 3 calls by taking a report by phone or by contacting parties and witnesses at the scene.

2. Shelter Services.
a. The County will provide the following services to City residents ("Shelter Services"):
i. Impound and shelter lost or stray dogs, injured/sick, lost or endangered community cats, and other small, domesticated
animals that are brought to the shelter by County staff, residents of the County or cities that have contracts with the County for the provision of Animal Services.

A community cat is considered endangered if it is in imminent risk of being killed, poisoned, or injured but not if, due to being at large, it is at risk of starvation, being attacked by another animal, or hit by an automobile. Orphaned kittens that cannot survive without human intervention are also considered endangered. ii Impound and quarantine biting animals.
iii. Provide rabies testing of animals suspected of infection. iv. Provide for reclamation of abandoned, lost or stray domestic animals. v. Provide onsite services to the public at the County's Martinez shelter for the following: search for lost animals, reclaim animals, adopt animals, answer inquiries regarding animals, accept complaints regarding animals, provide vaccines and spay/neuter services for a small fee, conduct humane education programs, and license animals onsite or online.
vi. Provide care for sheltered animals.
vii. Provide services as required by the California Penal Code Section 597.1 and other laws governing shelters for animal care, treatment, holding periods, placements, and dispositions.

Commented [A11]: Where resolution time? If more
"Priority 1 and 2" calls come in while the current Priority 1 and 2 calls are being assess, then by default, Priority 3 cases are bumped further down.

Commented [A12]: What is the time from for a resolution?

Commented [A13]: This agreement does not outline critical shelter services.
 Spay/neuter program
Public education program
Adoption program
 Successful Foster Care System
 Coordinated transfer to rescues
 Animal redemption program that reduces the number of
animals returned to the shelter.

Commented [A14]: Community cats are in danger if they
are at risk of starvation, being attacked by another animal or hit by an automobile. No definition of “Community Cat”
appears in this document. This allows Animal Services to place community cats in any category thus taking away any protections afforded to defined animals (such as livestock).

Commented [A15]: In 2020 CCAS stated: The Department
has adapted our mobile service delivery model to allow us to provide services in the various communities of Contra Costa County with appropriate safeguards in accordance with local and state health orders. This is not outlined.

Spay and Neuter Services - The Department will perform an assessment of its current low-cost Spay and Neuter (SN) clinic services. The assessment will be used to develop a plan, which allows our underserved population to gain more access to these services.

Commented [A16]: How is care at the shelter defined?
Shelter services include the general care, cleaning and nourishment of owner-released, lost or stray dogs, cats and other animals. Services provided to animals will include enrichment, exercise, care and feeding, and medical
attention.

Commented [A17]: The letter of the California Penal Code 597.1 is “Failure to care for animals; misdemeanor; powers and duties of local officers and veterinarians; hearing liability for costs; forfeiture”
California Penal Code 597.1 does not govern shelters for animal care, treatment, holding periods, placements and dispositions. The code addresses misdemeanors committed against animals in the field. Thus, citing of Penal
Code 597.1 as the governing law overseeing shelters is not applicable and is inappropriate.

8.1.e
Packet Pg. 105 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement a. Medical Services. As part of the Shelter Services, the County will provide the following medical services ("Medical Services"):
i. The County will provide veterinarian services twenty-four (24) hours per day through partnerships with emergency vets to treat injured or sick impounded animals.
ii. If an animal's condition requires immediate treatment outside of the County shelter's regular business hours or when no veterinarian is on staff at the County's shelter, then County Animal Services Department officers or Good Samaritans may take the animal to any emergency veterinarian clinic/hospital that is under contract with the County to provide emergency veterinary services (as posted on the County shelter's doors and on the County's Animal Services Department's website).
iii. The County will monitor animals on a rabies virus quarantine. iv. The County will conduct a minimum of one vaccine clinic per month and maintain a spay and neuter clinic in Martinez, which for a fee paid by the animal's owner will provide vaccine and spay/neuter services for County residents' dogs and cats. The fee will be approved by the County Board of Supervisors and published on the County Animal Services Department fee schedule.

Provide rabies control information free of charge to the public. v. The County will provide emergency veterinary services in accordance with Section 597(f) of the California Penal Code.
a. Shelter Services Hours
i. The Martinez shelter will be open to the public for a minimum of 30 hours per week, 5 days per week, 6 hours per day, including one weekend day each week except during weeks that are shortened by a County holiday. ii. The Martinez Shelter will be closed on designated County holidays and one day per year dedicated to in-house staff training.

2. Deceased Animal Services. The County will provide the following services within the City in response to calls regarding deceased animals during regular Field Services hours:
a. Pick up deceased domestic animals, wildlife, and livestock from public property. b. With property owners' consent, pick up deceased domestic or wild animals from private property for a fee paid directly to the County Animal Services Department by the property owner or reporting party.
c. Identify and notify the owner of deceased animals, whenever possible. d. Dispose of the body of any deceased animal picked up by the County.

3. Excluded Services. The County will not provide the following services to the City under this Commented [A18]: This CC county has 1.154 million
people and 18 cities with many diverse areas. In some parts of CCC, it can take 45 minutes to travel to the shelter. Our county has approx. 400,000 community cats. CCAS has over a 12 million dollar budget.

It is not appropriate to have one vaccine clinic once a month.

This agreement does not have detail on the spay/neuter clinic or volume.

Prior CCAS documentation stated the following:

CCAS had Spay/Neuter Program that focused on providing
low-cost spay/neuter and vaccination services to all of the citizens of Contra Costa County. There are no income
requirements. Clinics providing spay/neuter surgery service Monday through Friday. Vaccinations that were provided
Monday through Saturday.

Voucher Program (Public): Individuals who qualify, receive vouchers for use with local vets, low-income or non-profit organizations.

Commented [A19]: PC 597(f) should not be the only basis of emergency veterinary services.

Commented [A20]: What is the response time to pick-up
deceased animal pick-up?

8.1.e
Packet Pg. 106 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Agreement:
a. Respond to requests for removal of live or deceased marine animals and disposal of deceased marine animals.
b. Pick up and transport wildlife, including baby birds. c. Pick up live animals for surrender. The County may, at its discretion, accept live animals belonging to County residents for surrender at the Martinez shelter and charge a fee to the animal owner or property owneras part of its regular operations. d. Respond to pest control issues (i.e., infestations, perceived or real, of squirrels, rats, mice, insects, gophers, wasps, bees, spiders, or other pests). e. Respond to calls regarding live mountain lions, coyotes, wild turkeys, wild pigs, peacocks, or other wildlife. The County will refer calls regarding live wildlife to the California Department of Fish and Wildlife.

4. Performance and Activity Reports. The County will deliver to the City within 14 days of the end of each quarter, an Animal Control and Results Report summarizing Animal Services provided by the County to the City during the previous quarter and including year-to-date data. This report will include the following information:

5. The total number of calls for service received by the County under this Agreement, identified by type of service and Priority level.
a. A response time report identifying response times by Priority level. b. The outcomes for animals impounded, identified by City/County jurisdiction. c. The number of calls for service received from City residents or persons within the City's boundaries.
d. A listing of dogs registered to City residents identified as potentially dangerous or dangerous (PDA/DA) that have a valid County-issued PDA/DA permit.

2. Fees and Fines. Pursuant to Food and Agricultural Code Section 30652, all fees and fines collected by the County for providing Animal Services to the City shall be deposited into the County Treasury and shall be used to meet the County's cost of providing Animal Services to the City.

3. Annual Fee.
a. In consideration for Services provided by the County to the City, and in addition to any fees and fines imposed on City residents, the City agrees to pay to the County the following amounts ("Annual Fee"):
i. For fiscal year 2022-2023, $7.97 for each person residing within the City limits as of January 2022. For example, if the City's population is 50,000, the Annual Fee is $398,500.
ii. For fiscal year 2023-2024, $9.11 for each person residing within the City limits as of January 2023. For example, if the City's population is 50,000, the Annual Fee is $455,500.
iii. For each fiscal year thereafter, the per capita rate for the Annual Fee shall be calculated using the following formula: (A) The County's budgeted cost to provide Animal Services throughout the County in that fiscal year, minus the sum Commented [A21]: Currently it is very difficult to surrender pets to CCAS.

Pets are abandoned when their guardian passes away or must go into a care facility. Often, very loved pets are being abandoned into the community.

Commented [A22]: Injured Wildlife: This eliminated
service is not being reinstated as promised. CCAS is
referring all calls to CA Fish and Game. However, they are unable to attend to a majority of these calls.

Currently, there is a distemper outbreak and we are told to contact the proper authorities and not to help sick or injured wildlife. However, citizens are stepping in and helping sick and injured wildlife and transporting them to Lindsay
Wildlife hospital due to no government agency assistance.

Injured, orphaned, or sick wildlife should be transported to Lindsay Wildlife Rehabilitation Hospital or their partners for after-hours care until the animal can be transported to the hospital or euthanized, as applicable, for the well-being of the animal and community.

The National Animal Care Control Association (NACA).

Commented [A23]: Based on other animal services
agreements, this report should be given on a monthly basis.

Commented [A24]: Code Section 30652 states all fees are paid into the county, city, or city and county treasury. Do these fees and fines go towards the County’s general fund portion? How does this affect the city fee calculation? Commented [A25]: CCAS has had a budget surplus from
2017 to 2021. Animal services has had an $800,000 to $1.1 million budget annual surplus that has gone back into the County General Fund.

8.1.e
Packet Pg. 107 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement of animal licensing fees and user fees projected to be received from all County residents in that fiscal year, minus the budgeted County general fund contribution for that fiscal year, divided by (B) the sum of the population of the unincorporated area plus the population of all cities for which the County provides Animal Services. For example, if the budgeted cost to provide Animal Services throughout the County is $12,640,000, the animal licensing and user fees projected to be received are $1,620,00, the budgeted general fund contribution is $4,112,000, and the population is 866,583, then the per capita Annual Fee would be $7.97 [($12,640,000 - $1,620,000 -
$4, 112,000) / 866,583]. For a City with a population of 100,000, the total Annual Fee would be $797,000.
a. The City shall pay the Annual Fee to the County in four equal quarterly installments.

Each installment shall be due on the first day of each fiscal quarter (i.e., July 1, October 1, January 1, and April 1). The City shall make the payment to the County Treasurer-Tax Collector, 625 Court Street, Martinez, CA 94553.
a. The City shall pay the Annual Fee to the County regardless of the amount of any fees and fines collected by the County pursuant to Division 416. b. Each year, the County will prepare a reconciliation report of actual costs incurred by the County to provide Animal Services during the immediately preceding year to ensure the Annual Fee paid by the City covers only actual costs incurred to provide Animal Services. The reconciliation report will be completed and sent to the City in July of each year.
c. For purposes of calculating the Annual Fee, the County shall rely on the population figures reported by the California State Department of Finance as of January of each year.
d. The County shall notify the City of the amount of the Annual Fee for the next fiscal year by March 1st of each year.

2. Term; Termination.
a. The term of this Agreement begins on the Effective Date and continues for two (2) years. This Agreement shall automatically renew for successive three-year periods until either party terminates this Agreement by giving the other party 90 days advance written notice of termination.
b. This Agreement shall automatically terminate if the County repeals Division 416 or if the City repeals its resolution incorporating and applying Division 416 within the City.
c. The County may terminate this Agreement if the City fails to pay the Annual Fee by its due date by giving the City 30 days advance written notice.

3. Entire Agreement; Amendment. This Agreement constitutes the entire agreement between the parties, and supersedes any prior agreement between the parties, with respect to the subject matter hereof. Any amendment to this Agreement must be in writing and approved by the Contra Costa County Board of Supervisors.

4. Governing law; Venue. This Agreement shall be governed by the laws of the State of California. Any dispute arising out of or related to this Agreement shall be brought in Commented [A26]: Why does the county general fund
contribution stay at $4.1 million, but the City fees are based on the increasing budget?
Commented [A27]: What article states the city pays the
annual fee regardless of the amount of any fees and fines in Division 416 is Animal Service.

Commented [A28]: There is no oversight to the Animal
Service budget. The budget will increase annually; however, this agreement of service does not change. The Cities are not receiving any annual detailed financial budget information.

Commented [A29]: There is nothing in this agreement that ties CCAS lack of performance or lack of service.

Commented [A30]: This agreement should have a
termination date. The last agreement was signed in 2006.

Commented [A31]: Typical amendments are approved by
the County Board of Supervisors and the governing body of each city.

This adhesion agreement gives a disproportionate power to the County Animal Services. It further reinforces it with the three-year automatic renewal and gives the Board of
Supervisors the sole authority for any future amendments.

It was entirely prepared and offered with the concept that the cities are not in a position to supply their own animal services department.

8.1.e
Packet Pg. 108 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Contra Costa County Superior Court.

5. Notices. Any notice to be given to either of the parties in connection with this Agreement shall be sent by U.S. mail to the following address:
7 If to County:

Director, Animal Services 4800 Imhoff
Place
Martinez, California 94553-4300 If to City:

The parties are signing this Agreement as of the Effective Date set forth above. COUNTY CITY
By: Beth Ward B y: - - - - - - - - - - -
Title: Animal Services Director Title: ----------
Date: ---------- Date: ----------
What are we asking?

8.1.e
Packet Pg. 109 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement We are asking all 18 cities to not consent to the new CCAS agreement. We request the 18 Cities to increase the funding for CCAS. However, along with the additional funding, a well-written humane City-County agreement is required outlining the services and reinstated services. City representatives, rescue groups and community members need to be involved creating a new agreement.

Contra Costa has the ninth highest population in California. We live in a county with diverse communities along with different geographic areas and open spaces. The needs for each individual City along with the humane treatment of animals and wildlife, should be considered in this agreement.

A fair and humane Animal Service - City Agreement should be created. An independent party should review other animal service agreements and consider our recommendations. Participants from Animal Service, City representatives, rescue groups and members of the community should be consulted.

September 2020, CCAS Eliminated Services
Beth Ward, Animal Service Director informed all 18 cities these countywide services are being removed due to budget issues. This agreement increases cities fees and CCAS budget, however the services below will not be reinstated as promised by Beth Ward.
a. The number of officers allocated to Field Services decreased from 16 to ten. b. CCAS’s Field Services reduced its operating hours.
c. On-call coverage was eliminated.
d. Deceased wild animal retrieval on private property was stopped. e. All live wildlife calls were referred to the California Department of Fish and Wildlife. f. Eliminated the transfer of injured Wildlife to Lindsay Wildlife Hospital.

December 20, 2021 CCAS letter to the Cities.

This letter outlined the Field and Shelter Service additional staffing with an estimated per capita fee of $7.97 for FY22/23. The phase two (2) staffing with an estimated per capita fee of $9.11 for FY 23/24. However, this agreement does not outline any of these positions, minimum staffing levels or program services such as the Pet Retention, Transfer Partner and Adoption programs that were outlined in this letter.

Below some recommendations to be considered in a City-Country Animal Service Agreement

Policies and Procedures
A. All policies and procedures shall be developed with the goal of animal welfare, enhancing the cost efficiency and quality of services provided to the County and Participating Cities, and to reflect best practices in the industry for animal control and care. Annually submitted to a committee of County and Participating City representatives, with committee members to be designated by the County Manager or designee. Animal Services and committee members will work in good faith to resolve any differences or concerns regarding policies and procedures.

B. CCAS must establish comprehensive written policies and procedures for proper care and handling of animals.

8.1.e
Packet Pg. 110 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement C. Such policies and procedures shall address all subjects encompassed by the scope of this Agreement, including shelter, veterinary care, and field services. Proper care includes but is not limited to, appropriate food and water, regular cleaning of kennels and cages, humane handling, veterinary care and a vaccination schedule including rabies vaccinations.

D. Animal Services shall establish policies and procedures in accordance with the Guidelines for Standards of Care in Animal Shelters published by the Association of Shelter Veterinarians, ASPCA, the Humane Society of the United States, and/or other currently accepted best practices for animal sheltering. Policies and Procedures shall focus on these areas:

1. Medical Health and Physical Well-Being

2. Euthanasia

3. Environment

4. Sanitary Kennels/Cages

5. Behavioral Health
E. Animal Services shall have written policies and procedures on animal placement with a goal of ensuring that non-aggressive and healthy or treatable animals that enter the County Shelter are not euthanized through redemptions, adoptions and transfers to other organizations. Policies and procedures should include guidelines for euthanasia.

Joint City-County Collaboration Committee.

A committee composed of three county representatives (appointed by the County) and one representative from each City that chooses to appoint a representative shall meet upon reasonable request of the City or the County, but in no event shall the Committee meet less than twice each year.

Committee members may not be elected officials. The County will engage in good faith with the Joint City-County Collaboration Committee to develop potential adjustments to field protocols.

The Committee shall review service, revenue and cost issues and make recommendations regarding efficiencies and improvements to services and revenues, and shall review and make recommendations regarding the conduct and findings of the collaborative initiatives. Subcommittees to focus on individual initiatives may be formed, each of which shall include membership from both County and City members of the Joint City-County Collaboration Committee.

Recommendations of the Joint City-County Collaboration Committee are nonbinding.

Amendments Clause.

Any amendments to this Agreement must be in writing. This Agreement shall be deemed to incorporate amendments to Agreements between the Parties that are approved by the County and at least two thirds (66%) of all other Parties evidenced by the authorized signatures of such approving.

Grants.

Both Parties shall cooperate and assist each other in procuring grants or financial assistance from governmental agencies or private benefactors for reduction of costs of operating and maintaining the Animal Services Program and the care and treatment of animals in the Program.

Shelter Renovations.

No major renovation, upgrades or replacements of the Shelter established as a capital project within the County Budget without prior agreement with the eighteen Cities. No capital project costs be allocated to the Cities during the term of this Agreement without prior agreement from the Cities.

8.1.e
Packet Pg. 111 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Shelter Services
This agreement does not outline critical shelter services. Reducing the number of animals euthanized in a community’s public shelter requires a multi-faceted approach. The following components are essential:
 Spay/neuter program
 Public education program
 Adoption program
 Successful Foster Care System
 Coordinated transfer to rescues
 Animal redemption program that reduces the number of animals returned to the shelter.

The most effective way to lower the euthanasia rate of companion animals is synonymous with the most effective way of reducing long-term public expenditures on Animal Control – namely initiate a community-wide spay/neuter program and thus reduce the number of unwanted animals. Enhanced adoption programs will help increase the adoption rate.

8.1.e
Packet Pg. 112 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 2020 City Agreement Discussions
 In January of 2020, the Board of Supervisors approved the Finance Committee’s recommendation to increase city fees and the cities were notified.  During the March 2020 Public Managers Association (PMA) meeting, the County was notified that the cities were not in agreement with the proposed new fee schedule and service agreement.
 In May of 2020, CCAS advised the cities of a revised fee for service in FY20/21 as requested during the March PMA meeting. The revised fee was based on CPI of 2.5% above FY 19/20 fees of $6.38 per capita. The fees for FY 20/21 were set at $6.54 per capita.  In September of 2020, the Department advised the cities of service level changes that would become effective 10/5/20 due to the lack of appropriate funding allocations. 3 8.1.e
Packet Pg. 113 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding 2018 Regional Animal Services
Interlocal Agreement
This AGREEMENT is made and entered into effective as of this 1st day of January, 2018, by and between KING COUNTY, a Washington municipal corporation and legal subdivision of the State of Washington (the "County") and the City of Shoreline, a Washington municipal corporation (the "City").

WHEREAS, the provision of animal control, sheltering and licensing services protects public health and safety and promotes animal welfare; and WHEREAS, providing such services on a regional basis allows for enhanced coordination and tracking of regional public and animal health issues, consistency of regulatory approach across jurisdictional boundaries, economies of scale, and ease of access for the public; and
WHEREAS, the Contracting Cities are partners in making regional animal services work effectively, and are customers of the Animal Services Program provided by the County; and
WHEREAS, the City and the County are parties to an Animal Services Interlocal Agreement for 2013 through 2015 which, as extended, will terminate on December 31, 2017 (the "2013 Agreement"); and
WHEREAS, nothing in this Agreement is intended to alter the provision of service or manner and timing of compensation and reconciliation specified in the 2013 Agreement for services provided through December 31, 2017; and
WHEREAS, the City pursuant to the Interlocal Cooperation Act (RCW Chapter

39.34) , is authorized and desires to contract with the County for the performance of Animal Services; and
WHEREAS, the County is authorized by the Interlocal Cooperation Act, Section 120 of the King County Charter and King County Code 11.02.030 to render such services and is willing to render such services on the terms and conditions hereinafter set forth; and NOW THEREFORE, in consideration of the promises, covenants and agreements contained in this Agreement, the parties agree as follows:

Document Dated 6-28-17 1
2018 Regional Animal Services
lnterlocal Agreement
This AGREEMENT is made and entered into effective as of this 1st day of January, 2018, by and between KING COUNTY, a Washington municipal corporation and legal subdivision of the State of Washington (the "County") and the City of Shoreline, a Washington municipal corporation (the "City").

WHEREAS, the provision of animal controt sheltering and licensing services protects public health and safety and promotes animal welfare; and WHEREAS, providing such services on a regional basis allows for enhanced coordination and tracking of regional public and animal health issues, consistency of regulatory approach across jurisdictional boundaries, economies of scale, and ease of access for the public; and
WHEREAS, the Contracting Cities are partners in making regional animal services work effectively, and are customers of the Animal Services Program provided by the County; and
WHEREAS, the City and the County are parties to an Animal Services Interlocal Agreement for 2013 through 2015 which, as extended, will terminate on December 31, 2017 (the "2013 Agreement"); and
WHEREAS, nothing in this ~greernent is intended to alter the provision of service or manner and timing of comp·ensation and reconciliation specified in the 2013 Agreement for services provided through Dec~ber 31, 2017; and
WHEREAS, the City pursuant to the Interlocal Cooperation Act (RCW Chapter

39.34), is authorized and desires to contract with the County for the performance of Animal Services; and
WHEREAS, the County is authorized by the Interlocal Cooperation Act Section 120 of the King County Charter and King County Code 11.02.030 to render such services and is willing to render such services on the terms and conditions hereinafter set forth; and NOW THEREFORE, in consideration of the promises, covenants and agreements contained in this Agreement, the parties agree as follows:

Document Dated 6-28-17 1 '

8.1.e
Packet Pg. 114 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement

1. Definitions. Unless the context clearly shows another usage is intended, the following terms shall have these meanings in this Agreement:
a. "Agreement" means this 2018 Animal Services Interlocal Agreement, including any and all Exhibits hereto. Unless the context clearly indicates otherwise, the term "Agreement" is intended to reference all 2018 Animal Services Interlocal Agreements by and between the County and other Contracting Cities.
b. "Animal Services" means Control Services, Shelter Services and Licensing Services combined, as these services are described in Exhibit A.

Collectively, "Animal Services" are sometimes referred to herein as the "Program."
c. "Contracting Cities" means all cities, including Latecomer Cities, that are parties to an Agreement.
d. "Contracting Parties" means all Contracting Cities and the County. e. "Control District" means one of the three geographic areas delineated in Exhibit B for the provision of Animal Control Services. f. "Enhanced Control Services" are additional Control Services that the City may purchase under certain terms and conditions as described in Exhibit E (the "Enhanced Control Services Contract").
g. "Enhanced Licensing Support Services" are additional Licensing Support Services that the City may purchase under certain terms and conditions as described in Exhibit F ("Enhanced Licensing Support Services — Terms of Service")
h. "Latecomer City" means a city receiving animal services under an agreement with the County executed after January, 2018, per the conditions of Section 5.
i. "Parties" means the City and the County.

Document Dated 6-28-17 2

1. Definitions. Unless the context clearly shows another usage is intended, the following terms shall have these meanings in this Agreement:
a. "Agreement" means this 2018 Animal Services Interlocal Agreement, including any and all Exhibits hereto. Unless the context clearly indicates otherwise, the ter~ "Agreement" is intended to reference all 2018 Animal Services Interlocal Agreements by and between the County and other Contracting Cities.
b. "Animal Services" means Control Services, Shelter Services and Licensing Services combined, as these services are described in Exhibit A.

Collectively, "Animal Services" are sometimes referred to herein as the "Program."
c. "Contracting Cities" means all cities, including Latecomer Cities, that are parties to an Agreement.
d. "Contracting Parties" means all Contracting Cities and the County. e. "Control District" means one of the three geographic areas delineated in Exhibit B for the provision of Animal Control Services. f. "Enhanced Control Services" are additional Control Services that the Oty may purchase under certain terms and conditions as described in Exhibit E (the "Enhanced Control Services Contract").
g. "Enhanced Licensing Support Services" are additional Licensing Support . Services that the City may purchase under certain terms and conditions as described in Exhibit F e'Enhanced Licensing Support Services-Terms of Service")
h. "Latecomer City" means a city receiving animal services under an agreement with the County executed after January, 2018, per the conditions of Section 5.

1. "Parties" means the City and the County.

Document Dated 6·28-17 2

8.1.e
Packet Pg. 115 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement j. "Service Year" means the calendar year in which Animal Services are or were provided pursuant to this Agreement.

2. Services Provided. Beginning January 1, 2018, the County will provide the City with Animal Services described in Exhibit A. The County will perform these services on behalf of the City, consistent with governing City ordinances adopted in accordance with Section 3. In providing such Animal Services consistent with Exhibit A, the County will engage in good faith with the Joint City-County Collaboration Committee to develop potential adjustments to field protocols; provided that, the County shall have sole discretion as to the staffing assigned to receive and dispatch calls and the manner of handling and responding to calls for Animal Service. Except as set forth in Section 10 (Indemnification and Hold Harmless), services to be provided by the County pursuant to this Agreement do not include services of legal counsel, which shall be provided by the City at its own expense.
a. Enhanced Control Services. The City may request Enhanced Control Services by completing and submitting Exhibit E to the County. Enhanced Services will be provided subject to the terms and conditions described in Exhibit E, including but not limited to a determination by the County that it has the capacity to provide such services.

3. City Obligations.
a. Animal Regulatory Codes Adopted. To the extent it has not already done so, the City shall promptly enact an ordinance or resolution that includes license, fee, penalty, enforcement, appeal, impound/ redemption and sheltering provisions that are substantially the same as those of Title 11 King County Code as now in effect or hereafter amended (hereinafter "the City Ordinance"). The City shall advise the County of any City animal care and control provisions that differ from those of the County and of any amendments to the City Ordinance adopted subsequent to the effective date of this Agreement.
b. Authorization to Act on Behalf of City. Beginning January 1, 2018, the City authorizes the County to act on its behalf in undertaking the following:
i. Determining eligibility for and issuing licenses under the terms of the City Ordinance, subject to the conditions set forth in such laws.

Document Dated 6-2847 3
J· "Service Year" means the calendar year in which Animal Services are or were provided pursuant to this Agreement.

2. Services Provided. Beginning January 1, 2018, the County will provide the City with Animal Services described in Exhibit A. The County will perform these services on behalf of the City, consistent with governing City ordinances adopted in accordance with Section 3. In providing such Animal Services consistent with Exhibit A, the County will engage in good faith with the Joint City-County Collaboration Committee to develop potential adjustments to field protocols; provided that, the County shall have sole discretion as to the staffing assigned to receive and dispatch calls and the manner of handling and responding to calls for Animal Service. Except as set forth in Section 10 (Indemnification and Hold Harmless), services to be provided by the County pursuant to this Agreement do not include services of legal counsel, which shall be provided by the City at its own expense.
a. Enhanced Control Services. The City may request Enhanced Control Services by completing and submitting Exhibit E to the County. Enhanced Services will be provided subject to the terms and conditions described in Exhibit E, including but not limited to a determination by the County that it has the capacity to provide such services.

3. City Obligations.
a. Animal Regulatory Codes Adopted. To the extent it has not already done so, the City shall promptly enact an ordinance or resolution that includes license, fee, penalty, enforcement, appeal, impound/ redemption and sheltering provisions that are substantially the same as those of Title 11 King County Code as now in effect or hereafter amended (hereinafter "the City Ordinance"). The City shall advise the County of any City animal care and control provisions that differ from those of the County and of any amendments to the City Ordinance adopted subsequent to the effective date of this Agreement.
b. Authorization to Act on Behalf of City. Beginning January 1, 2018, the City authorizes the County to act on its behalf in undertaking the following:

Document Dated 6-28-I 7

1. Determining eligibility for and 'issuing licenses under the terms of the City Ordinance, subject to the conditions set forth in such laws. 3 8.1.e
Packet Pg. 116 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement ii. Enforcing the terms of the City Ordinance, including the power to issue enforcement notices and orders and to deny, suspend or revoke licenses issued thereunder.
iii. Conducting administrative appeals of those County licensing determinations made and enforcement actions taken on behalf of the City. Such appeals shall be conducted by the King County Hearing Examiner or the County's successor administrative appeals body or officer on behalf of the City unless either the City or the County determines that the particular matter should be heard by the City. iv. Nothing in this Agreement is intended to divest the City of authority to independently undertake such enforcement actions as it deems appropriate to respond to violations of any City ordinances:
c. Cooperation and Licensing Support. The City will assist the County in its efforts to inform City residents regarding animal codes and regulations and licensing requirements and will promote the licensing of pets by City residents through various means as the City shall reasonably determine, including but not limited to offering the sale of pet licenses at City Hall, mailing information to residents (using existing City communication mechanisms such as bill inserts or community newsletters) and posting a weblink to the County's animal licensing program on the City's official website. The City will provide to the County accurate and timely records regarding all pet license sales processed by the City. All proceeds of such sales shall be remitted to the County by the City on a monthly basis (no later than fifteen (15) calendar days from the end of each calendar month) or more frequently.

4. Term. This Agreement will take effect on January 1, 2018 and, unless extended pursuant to subparagraphs 4a or 4b, shall remain in effect until December 31, 2022. a. Automatic Extension. The Agreement shall automatically continue for a second five year term, until December 31, 2027, unless one or more of the Contracting Parties provide written notice by June 30, 2021, of their intent to opt out of a second term. Notice from contracting cities is to be provided in writing to the County, who will subsequently inform the other city partners, in writing, within 14 days of the County receiving the written notification.

Document Dated 6-28-17 4
ii. Enforcing the terms of the City Ordinance, including the power to issue enforcement notices and orders and to deny, suspend or revoke licenses issued thereunder.
iii. Conducting administrative appeals of those County licensing determinations made and enforcement actions taken on behalf of the City. Such appeals shall be conducted by the King County Hearing Examiner or the County's successor administrative appeals body or officer on behalf of the City unless either the City or the County determines that the particular matter should be heard by the City. iv. Nothing in this Agreement is intended to: divest the City of authority to independently undertake such enforcement actions as it deems appropriate to respond to violations of any City ordinances:
c. Cooperation and Licensing Support. The City will assist the County in its efforts to inform City residents regarding animal codes and regulations and licensing requirements and will promote the licensing of pets by City residents through various means as the City shall reasonably determine, including but not limited to offering the sale of pet licenses at City Hall, mailing information to residents (using existing City communication mechanisms such as bill inserts or community newsletters) and posting a web link to the County's animal licensing program on the City's official website. The City will provide to the County accurate and timely records regarding all pet license sales processed by the City. All proceeds of such sales shall be remitted to the County by the City on a monthly basis (no later than fifteen (15) calendar days from the end of each calendar month) or more frequently.

4. Term. This Agreement will take effect on January 1, 2018 and, unless extended pursuant to subparagraphs 4a or 4b, shall remain in effect until December 31, 2022. a. Automatic Extension. The Agreement shall automatically continue for a second five year term, until December 31, 2027, unless one or more of the Contracting Parties provide written notice by June 30, 2021, of their intent to opt out of a second term. Notice from contracting cities is to be provided in writing to the County, who will subsequently inform the other city partners, in writing, within 14 days of the County receiving the written notification.

Document Dated 6-28-17 4

8.1.e
Packet Pg. 117 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement b. Contingent Extension. If one or more Contracting Cities provides written notice to the County of its intent to opt out of a second term, the Agreement shall continue for a second five-year term, until December 31, 2027, if:
(i) the cost to any remaining party is not estimated to increase by more than ten percent, based on the Estimated Animal Services Cost Allocation to the City (the cost allocation before revenue and credit off-sets) as noted in the Estimated Payment Calculation that includes the non-renewing party, compared to the Estimated Animal Services Cost Allocation to the City in the Estimated Payment Calculation that excludes the non-renewing City; and
(ii) no later than March 1,.2022, the remaining Parties agree in writing upon terms that substantially carry forward the cost and service levels in the initial term. If the Parties do not reach agreement on such revised terms by March 1, 2022, the automatic extension is not effective, and this Agreement shall terminate at the end of the initial term.
c. Date References. For purposes of construing date specific rights and responsibilities of the Parties upon extension of this Agreement for a second term, references in this Agreement to an initial term date shall mean a date that is five years later. This subsection is not intended to authorize more than one five-year extension period.
d. Termination. Any Contracting Party may, without cause and in its sole discretion, determine not to renew this Agreement for a second term by providing written notice of its decision to the other parties no later June 30, 2021. The Agreement may not be terminated for convenience during either the first or second term. Notice from contracting cities is to be provided in writing to the County, who will subsequently inform the other city partners, in writing, within 14 days of the County receiving the written notification.

5. Latecomers. The County may sign an agreement with additional cities for provision of animal services prior to the termination or expiration of this Agreement, but only if the later agreement will not cause either a decrease in the level of services provided to the Cities by the County or an increase in the costs payable by the Cities to the County under this Agreement. Cities that are party to such agreements are referred to herein as "Latecomer Cities." Document Dated 6-28-17 5
b. Contingent Extension. If one or more Contracting Cities provides written notice to the County of its intent to opt out of a second term, the Agreement shall continue for a second five-year term, until December 31, 2027, if:
(i) the cost to any remaining party is not estimated to increase by more than ten percent, based on the Estimated Animal Services Cost · Allocation to the City (the cost allocation before revenue and credit off-sets) as noted in the Estimated Payment Calculation that includes the non-renewing party, compared to the Estimated Animal Services Cost Allocation to the City in the Estimated Payment Calculation that excludes the non-renewing City; and
(ii) no l_ater than March 1, 2022, the remaining Parties agree in writing upon terms that substantially carry forward the cost and service levels in the initial term. If the Parties do not reach agreement on such revised terms by March l, 2022, the automatic extension is not effective, and this Agreement shall terminate at the end of the initial term.
c. Date References. For purposes of construing date specific rights and responsibilities of the Parties upon extension of this Agreement for a second term, references in this Agreement to an initial term date shall mean a date that is five years later. This subsection is not intended to authorize more than one five-year extension period.
d. Termination. Any Contracting Party may, without cause and in its sole discretion, determine not to renew this Agreement for a second term by providing written notice of its decision to the other parties no later June 30, 2021. The Agreement may not be terminated for convenience during either the first or second term. Notice from contracting cities is to be provided in writing to the County, who will subsequently inform the other city partners, in writing, within 14 days of the County receiving the written notification.

5. Latecomers. The County may sign an agreement with additional cities for provision of animal services prior to the termination or expiration of this Agreement, but only if the later agreement will not cause either a decrease in the level of services provided to the Cities by the County or an increase in the costs payable by the Cities to the County under this Agreement. Cities that are party to such agreements are referred to herein as "Latecomer Cities." Docwnent Dated 6-28-17 5

8.1.e
Packet Pg. 118 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement

6. Compensation. The County will develop an Estimated Payment calculation for each Service Year using the formulas described in Exhibit C, and shall transmit the payment information to the City according to the schedule deScribed below. The County will also calculate and inform the City as to the Reconciliation Adjustment Amount on or before June 30 of each year, as described in Section 7 below and Exhibit D, in order to reconcile the Estimated Payments made by the City in the prior Service Year. The City will pay the Estimated Payment, and any applicable Reconciliation Adjustment Amounts as follows (a list of payment-related notices and dates is included at Exhibit C-7):
a. Service Year 2018: The County will provide the City with a calculation of the Estimated Payment amounts for Service Year 2018 on or before December 15, 2017, which shall be derived from the Estimated 2018 Payment Amount set forth on Exhibit C-1, adjusted if necessary based on the Contracting Cities and other updates to Calendar Year data in Exhibit C-2. The City will pay the County the Estimated Payment Amounts for Service Year 2018 on or before August 15, 2018. The Reconciliation Adjustment Amount for Service Year 2018 shall be paid by the City, or by the County if the calculation shows the City is entitled to receive a payment from the County, on or before August 15, 2019, as described in this section. b. Service Years after 2018.
i. Estimated Payment Determined by December 15. The Estimated Payment amounts for the upcoming Service Year will be determined by the County following adoption of the County's budget and applying the formulas in Exhibit C.
ii. Estimated Payments Due August 15. The City will pay the County the Estimated Payment Amount on or before each August 15.
iii. The Reconciliation Adjustment Amount for the prior Service Year shall be paid on or before August 15 of the following calendar year, as described in Section 7.
iv. If a Party fails to pay an Estimated Payment or Reconciliation Adjustment Amount within 15 days of the date owed, the Party owed shall notify the owing Party that they have ten (10) days to cure nonDocument Dated 6-28-17 6

6. Compensation. The County will develop an Estimated Payment calculation for each Service Year using the formulas described in Exhibit C, and shall transmit the payment information to the City according to the schedule described below. The County will also calculate and inform the City as to the Reconciliation Adjustment Amount on or before June 30 of each year, as described in Section 7 below and Exhibit D, in order to reconcile the Estimated Payments made by the City in the prior Service Year. The City will pay the Estimated Payment, and any applicable Reconciliation Adjustment Amounts as follows (a list of payment-related notices and dates is included at Exhibit C-7):
a. Service Year 2018: The County will provide the City with a calculation of the Estimated Payment amounts for Service Year 2018 on or before December 15, 2017, which shall be derived from the Estimated 2018 Payment Amount set forth on Exhibit C-1, adjusted if necessary based on the Contracting Cities and other updates to Calendar Year data in Exhibit C-2. The City will pay the County the Estimated Payment Amounts for Service Year 2018 on or before August 15, 2018. The Reconciliation Adjustment Amount for Service Year 2018 shall be paid by the City, or by the County if the calculation shows the City is entitled to receive a payment from the County, on or before August 15, 2019, as described in this section . .b. Service Years after 2018.

Document Dated 6-28-17
i. Estimated Payment Determined by December 15. The Estimated Payment amounts for the upcoming Service Year will be determined by the County following adoption of the County's budget and applying the formulas in Exhibit C.
ii. Estimated Payments Due August 15. The City will pay the County the Estimated Payment Amount on or before each August 15.
iii. The Reconciliation Adj_ustment Amount for the prior Service Year shall be paid on or before August 15 of the following calendar year, as described in Section 7.
1v. If a Party fails to pay an Estimated Payment or Reconciliation Adjustment Amount within 15 days of the date owed, the Party owed shall notify the owing Party that they have ten (10) days to cure non6

8.1.e
Packet Pg. 119 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement payment. If the Party fails to cure its nonpayment within this time period following notice, the amount owed shall accrue interest thereon at the rate of 1% per month from and after the original due date and, if the nonpaying Party is the City, the County at its sole discretion may withhold provision of Animal Services to the City until all outstanding amounts are paid. If the nonpaying Party is the County, the City may withhold future Estimated Payments until all outstanding amounts are paid. Each Party may examine the other's books and records to verify charges.
v. Unless the Parties otherwise direct, payments shall be submitted to the addresses noted at Section 15.g.
c. Payment Obligation Survives Expiration or Termination of Agreement.

The obligation of the City (or as applicable, the County), to pay an Estimated Payment Amount or Reconciliation Adjustment Amount for a Service Year included in the term of this Agreement shall survive the Expiration or Termination of this Agreement. For example, if this Agreement terminates on December 31, 2022, the Estimated 2022 Payment is nevertheless due on or before August 15, 2022, and the Reconciliation Adjustment Amount shall be payable on or before August 15, 2023. d. The Parties agree the payment and reconciliation formulas in this Agreement (including all Exhibits) are fair and reasonable.

7. Reconciliation of Estimated Payments and Revenues.
a. In order that the Contracting Parties share costs of the regional Animal Services Program based on their actual, rather than estimated, licensing revenues, there will be an annual reconciliation. Specifically, on or before June 30 of each year, the County will reconcile amounts owed under this Agreement for the prior Service Year by comparing each Contracting Party's Estimated Payments to the amount derived in Exhibit C using actual revenue data for such Service Period as detailed in Exhibit D. There will also be an adjustment if necessary to account for annexations of areas with a population of 2,500 or more and for changes in relative population shares of Contracting Parties' attributable to Latecomer Cities. The County will provide the results of the reconciliation to all Contracting Parties in writing on or before June 30. The Reconciliation Adjustment Amount will be paid on Document Dated 6-28-17 7
payment. If the Party fails to cure its nonpayment within this time period following notice, the amount owed shall accrue interest thereon at the rate of 1 % per month from and after the original due date and, if the nonpaying Party is the City, the County at its sole discretion may withhold provision of Animal Services to the City until all outstanding amounts are paid. If the nonpaying Party is the County, the City may withhold future Estimated Payments until all outstanding amounts are paid. Each Party may examine the other's books and records to verify charges.
v. Unless the Parties otherwise direct, payments shall be submitted to the addresses noted at Section 15.g.
c. Payment Obligation Survives Expiration or Termination of Agreement.

The obligation of the City (or as applicable, the County), to pay an Estimated Payment Amount or Reconciliation Adjustment Amount for a Service Year included in the term of this Agreement shall survive the Expiration or Termination of this Agreement. For example, if this Agreement terminates on December 31, 2022, the Estimated 2022 Payment is nevertheless due on or before August 15, 2022, and the Reconciliation Adjustment Amount shall be payable on or before August 15, 2023. d. The Parties agree the payment and reconciliation formulas in this Agreement (including all Exhibits) are fair and reasonable.

7. Reconciliation of Estimated Payments and Revenues.
a. In order that the Contracting Parties share costs of the regional Animal Services Program based on their actual, rather than estimated, licensing revenues, there will be an annual reconciliation. Specifically, on or before June 30 of each year, the County will reconcile amounts owed under this Agreement for the prior Service Year by comparing each Contracting Party's Estimated Payments to the amount derived in Exhibit C using actual revenue data for such Service Period as detailed in Exhibit D. There will also be an adjustment if necessary to account for annexations of areas with a population of 2,500 or more and for changes in relative population shares of Contracting Parties' attributable to Latecomer Cities. The County will provide the results of the reconciliation to all Contracting Parties in writing on or before June 30. The Reconciliation Adjustment Amount will be paid on Document Dated 6-28-17 7
.,

8.1.e
Packet Pg. 120 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement or before August 15 of the then current year, regardless of the prior termination of the Agreement as per Section 5.c.
b. The Parties intend that the provision of Animal Services becomes more financially sustainable over the term of this Agreement.. The County will develop proposals designed to support this goal. The County will consult with the Joint City-County Collaboration Committee on any proposals to generate new revenue.
c. The Parties do not intend for the provision of Animal Services or receipt of such Services under this Agreement to be a profit-making enterprise. Where a Contracting Party receives revenues in excess of its costs under this Agreement (including costs of PAWS (or other animal services provider,) shelter service, Enhanced Control Service, and Enhanced Licensing Support Services, if applicable), they will be reinvested in the Program to reduce the County's costs of the system that are not included in the allocation to cities and to improve service delivery.

8. Enhanced Licensing Support Services
a. A City may request Enhanced Licensing Support Services from the County during the term of this Agreement by executing Attachment A to Exhibit F.

The terms and conditions under which such Enhanced Licensing Support Services will be provided are further described at Exhibit F. Provision of Enhanced Licensing Support Services during the term of this agreement is subject to the County determining it has capacity to provide such services.

Provision of Enhanced Licensing Support Services is further subject to the Parties executing an Enhanced Licensing Support Services Agreement and Acknowledgement Form (Exhibit F, Attachment A).
b. In addition to other terms described in Exhibit F, receipt of Enhanced Licensing Support Services is subject to the recipient City providing in-kind services, including but not limited to: assisting in communication with City residents; publicizing any canvassing efforts the Parties have agreed should be implemented; assisting in the recruitment of canvassing staff, if applicable; and providing information to the County to assist in targeting its canvassing activities, if applicable.

Document Dated 6-28-17 8
or before August 15 of the then current year, regardless of the prior termination of the Agreement as per Section 5.c.
b. The Parties intend that the provision of Animal Services becomes more financially sustainable over the term of this Agreement.. The County will develop proposals designed to support this goal. The County will consult with the Joint City-County Collaboration Committee on any proposals to generate new revenue.
c. The Parties do not intend for the provision of Animal Services or receipt of such Services under this Agreement _to be a profit-making enterprise. Where a Contracting Party receives revenues in excess of its costs under this Agreement (including costs of PAWS ( or other animal services provider,) shelter service, Enhanced Control Service, and Enhanced Licensing Support Services, if applicable), they will be reinvested in the Program to reduce the County's costs of the system that are not included in the allocation to cities and to improve service delivery.

8. Enhanced Licensing Support Services
a. A City may request Enhanced Licensing Support Services from the County during the term of this Agreement by executing Attachment A to Exhibit F.

The terms and conditions under which such Enhanced Licensing Support Services will be provided are further described at Exhibit F. Provision of Enhanced Licensing Support Services during the term of this agreement is subject to the County determining it has capacity to provide such services.

Provision of Enhanced Licensing Support Services is further subject to the Parties executing an Enhanced Licensing Support Services Agreement and Acknowledgement Form (Exhibit F, Attachment A).
b. In addition to other terms described in Exhibit F, receipt of Enhanced Licensing Support Services is subject to the recipient City providing in-kind services, including but not limited to: assisting in communication with City residents; publicizing any canvassing efforts the Parties have agreed should be implemented; assisting in the recruitment of canvassing staff, if applicable; and providing information to the County to assist in targeting its canvassing activities, if applicable.

Document Dated 6-28-17 8

8.1.e
Packet Pg. 121 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement c. The County has the option to implement Enhanced Licensing Support Services for cities receiving transition and shelter credits.

9. Mutual Covenants/Independent Contractor. The Parties understand and agree that the County is acting hereunder as an independent contractor and that:
a. Control of County personnel, standards of performance, discipline, and all other aspects of performance shall be governed entirely by the County; b. All County persons rendering service hereunder shall be for all purposes employees of the County, although they may from time to time act as commissioned officers of the City;
c. The County contact person for the City regarding all issues arising under this Agreement, including but not limited to citizen complaints, service requests and general information on animal control services is the Manager of Regional Animal Services.

10. Indemnification and Hold Harmless.
a. City Held Harmless. The County shall indemnify and hold harmless the City and its officers, agents, and employees, or any of them from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of any negligent act or omission of the County, its officers, agents, and employees, or any of them relating to or arising out of performing services pursuant to this Agreement.

In the event that any such suit based upon such a claim, action, loss, or damages is brought against the City, the County shall defend the same at its sole cost and expense; provided that the City reserves the right to participate in said suit if any principle of governmental or public law is involved; and if final judgment in said suit be rendered against the City, and its officers, agents, and employees, or any of them, or jointly against the City and the County and their respective officers, agents, and employees, or any of them, the County shall satisfy the same.
b. County Held Harmless. The City shall indemnify and hold harmless the County and its officers, agents, and employees, or any of them from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of any negligent act or omission of the City, its officers, agents, and employees, or any of them relating to or arising out of performing services pursuant to this Agreement.

In the event that any suit based upon such a claim, action, loss, or damages Document Dated 6-28-17 9
•'
c. The County has the option to implement Enhanced Licensing Support Services for cities receiving transition and shelter credits.

9. Mutual Covenants/Independent Contractor. The Parties understand and agree that the County is acting hereunder as an independent contractor and that:
a. Control of County personnel, standards of performance, discipline, and all other aspects of performance shall be governed entirely by the County; b. All County persons rendering service hereunder shall be for all purposes employees of the County, although they may from time to time act as commissioned officers of the. City;
c. The County contact person for the City regarding all issues arising under this Agreement, including but not limited to citizen complaints, service requests and general information on animal control services is the Manager of Regional Animal Services.

10. Indemnification and Hold Harmless.
a. City Held Harmless. The County shall indemnify and hold harmless the City and its officers, agents, and employees, or any of them from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of any negligent act or omission of the County, its officers, agents, and employees, or any of them relating to or arising out of performing services pursuant to this Agreement.

In the event that any such suit based upon such a claim, action, loss, or damages is brought against the City, the County shall defend the same at its sole cost and expense; provided that the City reserves the right to participate in said suit if any principle of governmental or public law is involved; and if final judgment in said suit be rendered against the City, and its officers, agents, and employees, or any of them, or jointly against the City and the County and their respective officers, agents, and employees, or any of them, the County shall satisfy the same.
b. County Held Harmless. The City shall indemnify and hold harmless the County and its officers, agents, and employees, or any of them from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of any negligent act or omission of the City, its officers, agents, and employees, or any of them relating to or arising out of performing services pursuant to this Agreement.

In the event that any suit based upon such a claim, action, loss, or damages Document Dated 6-28-17 9

8.1.e
Packet Pg. 122 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement is brought against the County; the City shall defend the same at its sole cost and expense; provided that the County reserves the right to participate in said suit if any principle of governmental or public law is involved; and if final judgment be rendered against the County, and its officers, agents, and employees, or any of them, or jointly against the County and the City and their respective officers, agents, and employees, or any of them, the City shall satisfy the same.
c. Liability Related to City Ordinances, Policies, Rules and Regulations. In executing this Agreement, the County does not assume liability or responsibility for or in any way release the City from any liability or responsibility that arises in whole or in part as a result of the application of City ordinances, policies, rules or regulations that are either in place at the time this Agreement takes effect or differ from those of the County; or that arise in whole or in part based upon any failure of the City to comply with applicable adoption requirements or procedures. If any cause, claim, suit, action or administrative proceeding is commenced in which the enforceability and/or validity of any such City ordinance, policy, rule or regulation is at issue, the City shall defend the same at its sole expense and, if judgment is entered or damages are awarded against the City, the County, or both, the City shall satisfy the same, including all chargeable costs and reasonable attorney's fees.
d. Waiver Under Washington Industrial Insurance Act. The foregoing indemnity is specifically intended to constitute a waiver of each party's immunity under Washington's Industrial Insurance Act, Chapter 51 RCW, as respects the other party only, and only to the extent necessary to provide the indemnified party with a full and complete indemnity of claims made by the indemnitor's employees. The parties acknowledge that these provisions were specifically negotiated and agreed upon by them.

11. Dispute Resolution. Whenever any dispute arising among any of the Parties to this Agreement is not resolved by routine meetings or communications, the disputing Parties agree to seek resolution of such dispute in good faith by meeting, as soon as feasible. The meeting shall include the Chief Executive Officer (or his/her designee) of each party involved in the dispute and the Manager of the Regional Animal Services Program. If the parties do not come to an agreement on the dispute, any party may pursue mediation through a process to be mutually agreed to in good faith by the parties within 30 days, which may include binding or nonbinding decisions or recommendations. The mediator(s) shall be individuals skilled in the legal and business aspects of the subject matter of this Agreement.

Document Dated 6-28-17 10
is brought against the County, the City shall defend the same at its sole cost and expense; provided that the County reserves the right to participate in · said suit if any principle of governmental or public law is involved; and if final judgment be rendered against the County, and its officers, agents, and employees, or any of them, or jointly against the County and the City and their respective officers, agents, and employees, or any of them, the City shall satisfy the same.
c. Liability Related to City Ordinances, Policies, Rules and Regulations. In executing this Agreement, the County does not assume liability or responsibility for or in any way release the City from any liability or responsibility that arises in whole or in part as a result of the application of City ordinances, policies, rules or regulations that are either in place at the time this Agreement takes effect or differ from those of the County; or that arise in whole or in part based upon any failure of the City to comply with applicable adoption requirements or procedures. If any cause, claim, suit, action or administrative proceeding is commenced in which the enforceability and/or validity of any such City ordinance, policy, rule or regulation is at issue, the City shall defend the same at its sole expense and, if judgment is entered or damages are awarded against the City, the County, or both, the City shall satisfy the same, including all chargeable costs and reasonable attorney's fees.
d. Waiver Under Washington Industrial Insurance Act. The foregoing indemnity is specifically intended to constitute a waiver of each party's immunity under Washington's Industrial Insurance Act, Chapter 51 RCW, as respects the other party only, and only to the extent necessary to provide the indemnified party with a full and complete indemnity of claims made by the indemnitor' s employees. The parties acknowledge that these provisions were specifically negotiated and agreed upon by them.

11. Dispute Resolution. Whenever any dispute arising among any of the Parties to this Agreement is not resolved by routine meetings or communications, the disputing Parties agree to seek resolution of such dispute in good faith by meeting, as soon as feasible. The meeting shall include the Chief Executive Officer (or his/her designee) of each party involved in the dispute and the Manager of the Regional Animal Services Program. If the parties do not come to an agreement on the dispute, any party may pursue mediation through a process to be mutually agreed to in good faith by the parties within 30 days, which may include binding or nonbinding decisions or recommendations. The mediator(s) shall be individuals skilled in the legal and business aspects of the subject matter of this Agreement.

Document Dated 6-28-17 10

8.1.e
Packet Pg. 123 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement The parties to the dispute shall share equally the costs of mediation and assume their own costs.

12. Joint City-County Collaboration Committee. A committee composed of 3 county representatives (appointed by the County) and one representative from each Contracting City that chooses to appoint a representative shall meet upon reasonable request of a Contracting City or the County, but in no event shall the Committee meet less than twice each year. Committee members may not be elected officials. The Committee shall review service, revenue and cost issues and make recommendations regarding efficiencies and improvements to services and revenues, and shall review and make recommendations regarding the conduct and findings of the collaborative initiatives. Subcommittees to focus on individual initiatives may be formed, each of which shall include membership from both County and City members of the Joint City-County Collaboration Committee.

Recommendations of the Joint City-County Collaboration Committee are nonbinding. The collaborative initiatives to be explored include, but are not necessarily limited to:
a. Services provided (as described in Section 2 of this agreement); Control Services; Shelter Services and Licensing Services;
b. RASKC Revenues and Costs, including any future proposals for significant revenues to support RASKC.

13. Reporting. The County will provide the City with an electronic report not less than monthly summarizing call response and Program usage data for each of the Contracting Cities and the County and the Animal Services Program. The formatting, content and details of the report will be developed in consultation with the Joint City-County Collaboration Committee.

14. Amendments. Any amendments to this Agreement must be in writing. This Agreement shall be deemed to incorporate amendments to Agreements between the Contracting Parties that are approved by the County and at least two thirds (66%) of all other Contracting Parties (in both number and in the percentage of the prior total Estimated Payments owing from such Contracting Parties in the then current Service Year), evidenced by the authorized signatures of such approving Parties as of the effective date of the amendment; provided that this provision shall not apply to any amendment to this Agreement affecting the Party contribution responsibilities, hold harmless and indemnification requirements, provisions regarding duration, termination or withdrawal, or the conditions of this Section.

Document Dated 6-28-17 1I
The parties to the dispute shall share equally the costs of mediation and assume their own costs.

12. Joint City-County Collaboration Committee. A committee composed of 3 county representatives (appointed by the County) and one representative from each Contracting City that chooses to appoint a representative shall meet upon reasonable request of a Contracting City or the County, but in no event shall the Committee meet less than twice each year. Committee members may not be elected officials. The Committee shall review service, revenue and cost issues and make recommendations regarding efficiencies and improvements to services and revenues, and shall review and make recommendations regarding the conduct and findings of the collaborative initiatives. Subcommittees to focus on individual initiatives may be formed, each of which shall include membership from both County and City members of the Joint City-County Collaboration Committee.

Recommendations of the Joint City-County Collaboration Committee are nonbinding. The collaborative initiatives to be explored include, but are not necessarily limited to:
a. Services provided (as described in Section 2 of this agreement); Control Services; Shelter Services and Licensing Services;
b. RASKC Revenues and Costs, including any future proposals for significant revenues to support RASKC.

13. Reporting. The County will provide the City with an electronic report not less than monthly summarizing call response and Program usage data for each of the Contracting Cities and the County and the Animal Services Program. The formatting, content and details of the report will be developed in consultation with the Joint City-County Collaboration Committee.

14. Amendments. Any amendments to this Agreement m1;1st be in writing. This Agreement shall be deemed to incorporate .amendments to Agreements between the Contracting Parties that are approved by the County and at least two thirds (66%) of all other Contracting Parties (in both number and in the percentage of the prior total Estimated Payments owing from such Contracting Parties in the then current Service Year), evidenced by the authorized signatures of such approving Parties as of the effective date of the amendment; provided that this provision shall not apply to any amendment to this Agreement affecting the Party contribution responsibi,lities, hold harmless and indemnification requirements, provisions regarding duration, termination or withdrawal, or the conditions of this Section.

Document Dated 6-28-17 11

8.1.e
Packet Pg. 124 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement

15. General Provisions.
a. Other Facilities. The County reserves the right to contract with other shelter service providers for housing animals received from within the City or from City residents, whose levels of service meet or exceed those at the County shelter for purposes of addressing shelter overcrowding or developing other means to enhance the effectiveness, efficiency or capacity of animal care and sheltering within King County.
b. Survivability. Notwithstanding any provision in this Agreement to the contrary, the provisions of Section 10 (Indemnification and Hold Harmless) shall remain operative and in full force and effect, regardless of the withdrawal or termination of this Agreement.
c. Waiver and Remedies. No term or provision of this Agreement shall be deemed waived and no breach excused unless such waiver or consent shall be in writing and signed by the Party claimed to have waived or consented.

Failure to insist upon full performance of any one or several occasions does not constitute consent to or waiver of any later non-performance nor does payment of a billing or continued performance after notice of a deficiency in performance constitute an acquiescence thereto. The Parties are entitled to all remedies in law or equity.
d. Grants. Both Parties shall cooperate and assist each other in procuring grants or financial assistance from governmental agencies or private benefactors for reduction of costs of operating and maintaining the Animal Services Program and the care and treatment of animals in the Program. e. Force Majeure. In the event either Party's performance of any of the provisions of this Agreement becomes impossible due to war, civil unrest, and any natural event outside of the Party's reasonable control, including fire, storm, flood, earthquake or other act of nature, that Party will be excused from performing such obligations until such time as the Force Majeure event has ended and all facilities and operations have been repaired and/or restored.
f. Entire Agreement. This Agreement represents the entire understanding of the Parties and supersedes any oral representations that are inconsistent with or modify its terms and conditions.

Document Dated 6-28-17 12

15. General Provisions.
a. Other Facilities. The County reserves the right to contract with other shelter service providers for housing animals received from within the City or from City residents, whose levels of service meet or exceed those at the County shelter for purposes of addressing shelter overcrowding or developing other means to enhance the effectiveness, efficiency or capacity of animal care and sheltering within King County.
b. Survivability. Notwithstanding any proyision in this Agreement to the contrary, the provisions of Section 10 (Indemnification and Hold Harmless) shall remain operative and in full force and effect, regardless of the withdrawal or termination of this Agreement.
c. Waiver and Remedies. No term or provision of this Agreement shall be deemed waived and no breach excused unless such waiver or consent shall be in writing and signed by the Party claimed to have waived or consented.

Failure to insist upon full performance of any one or several occasions does not constitute consent to or waiver of any later non-performance nor does payment of a billing or continued performance after notice of a deficiency in , performance constitute an acquiescence thereto. The Parties are entitled to all remedies in law or equity.
d. Grants. Both Parties shall cooperate and assist each other in procuring grants or financial assistance from governmental agencies or private benefactors for reduction of costs of operating and maintaining the Animal Services Program and the care and treatment of animals in the Program. e. Force Majeure. In the event either Party's performance of any of the provisions of this Agreement becomes impossible due to war, civil unrest, and any natural event outside of the Party's reasonable control, including fire, storm, flood, earthquake or other act of nature, that Party will be excused from performing such obligations until such time as the Force Majeure event has ended and all facilities and operations have been repaired and/or restored. ·
f. Entire Agreement. This Agreement represents the entire understanding of the Parties and supersedes any oral representations that are inconsistent with or modify its terms and conditions.

Document Dated 6-28-17 12

8.1.e
Packet Pg. 125 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement g. Notices. Except as otherwise provided in this Agreement, any notice required to be provided under the terms of this Agreement shall be delivered by E-mail (deemed delivered upon E-mail confirmation of receipt by the intended recipient), certified U.S. mail, return receipt requested or by personal service to the following person (or to any other person that the Party designates in writing to receive notice under this Agreement):

For the City: City of Shoreline
Attn: City Clerk's Office
17500 Midvale Ave N
Shoreline, WA 98133-4905
For the County: Caroline Whalen, Director
[email protected]
King County Dept. of Executive Services
401 Fifth Avenue, Suite 135
Seattle WA. 98104
h. Assignment. No Party may sell, transfer or assign any of its rights or benefits under this Agreement without the approval of the other Party. i. Venue. The Venue for any action related to this Agreement shall be in Superior Court in and for King County, Washington.
1• Records. The records and documents with respect to all matters covered by this Agreement shall be subject to inspection and review by the County or City for such period as is required by state law (Records Retention Act, Ch.

40.14 RCW) but in any event for not less than 1 year following the expiration or termination of this Agreement.
k. No Third Party Beneficiaries. This Agreement is for the benefit of the Parties only, and no third party shall have any rights hereunder.

L Counterparts. This Agreement and any amendments thereto, shall be executed on behalf of each Party by its duly authorized representative and pursuant to an appropriate motion, resolution or ordinance. The Agreement may be executed in any number of counterparts, each of which shall be an original, but those counterparts will constitute one and the same instrument.

Document Dated 6-28-17 13
g. Notices. Except as otherwise provided in this Agreement, any notice required to be provided under the terms of this Agreement shall be delivered by E-mail (deemed delivered upon E-mail confirmation of receipt by the intended recipient), certified U.S. mail, return receipt requested or by personal service to the following person ( or to any other person that the Party designates in writing to receive notice under this Agreement):

For the City:

For the County:

City of Shoreline
Attn: City Clerk's Office
17500 Midvale Ave N
Shoreline, WA 98133-4905
Caroline Whalen, Director
[email protected]
King County Dept. of Executive Services
401 Fifth A venue, Suite 135
Seattle WA. 98104
h. Assignment. No Party may sell, transfer or assign any of its rights or benefits under this Agreement without the approval of the other Party.

1. Venue. The Veriue for any action related to this Agreement shall be in Superior Court in and for King County, Washington.
j. Records. The records and documents with respect to all matters covered by this Agreement shall be subject to inspection and review by the County or City for such period as is required by state law (Records Retention Act, Ch.

40.14 RCW) but in any event for not less than 1 year following the expiration or termination of this Agreement.
k. No Third Party Beneficiaries. This Agreement is for the benefit of the Parties only, and no third party shall have any rights hereunder.

1. Counterparts. This Agreement and any amendments thereto, shall be executed on behalf of each Party by its duly authorized representative and pursuant to an appropriate motion, resolution or ordinance. The Agreement may be executed in any number of counterparts, each of which shall be an original, but those counterparts will constitute one and the same instrument.

Document Dated 6-28-17 13

8.1.e
Packet Pg. 126 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement

16. Administration. This Agreement shall be administered by the County Administrative Officer or his/her designee, and by the City Manager, or his/her designee.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed effective as of January 1, 2018.

King County City of Shoreline
-DavoCimotiv6
Dow Constantine
King Cgunty fxecutive
48129 117
Date
App -ov a to Form:

King County
Deputy Prosecuting Attorney
Date
xe JNi-InA 045 ci3..„4.4aviagetimffor
7 -i1-17
Date
Approved as to Form:

Ci y A ttorney
X11/2617-
Date I
Document Dated 6-2817 14

16. Administration~ This Agreement shall be administered by the County Administrative Officer or his/her designee, and by the City Manager, or his/her designee.

IN WITNESS WHEREOF, ·the Parties hereto have caused this Agreement to be executed effective as of January 1, 2018.

King County
Dow Constantine
King Clun~ !xecutive S_2IU7
Date
King County
Depu~<3J.'osecuting Attorney
( 2,\0. (~
Date
Document Dated 6-28-17
City of Shoreline
City Managerf}..4ay0r
t .. ii~ I<
Date
Approved as to Form:
14 8.1.e
Packet Pg. 127 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement List of Exhibits
Exhibit A: Animal Services Description
Exhibit B: Control Service District Map Description
Exhibit B-1: Map of Control Service District
Exhibit C: Calculation of Estimated Payments
Exhibit C-1: Pre-Commitment Estimated 2018 Payment (showing participation only by jurisdictions that have expressed interest in contracting for an additional 3 year term)
Exhibit C-2: Estimated Population, Calls for Service, Shelter Use and Licensing Data for Jurisdictions, Used to Derive the Pre-Commitment Estimated 2018 Payment
Exhibit C-3: Calculation of Budgeted Total Allocable Animal Services Costs, Budgeted Total Non-Licensing Revenue and Budget Net Allocable Animal Services Costs for 2018
Exhibit C-4: Calculation and Allocation of Transition Credit, Shelter Credit
Exhibit C-5: [Intentionally Omitted]
Exhibit C-6: Summary of Calculation Periods for Use and Population Components
Exhibit C-7: Payment and Calculation Schedule
Exhibit D: Reconciliation
Exhibit E: Enhanced Control Services Contract (Optional) Exhibit F: Enhanced Licensing Support Services - Terms of Service (Optional) Document Dated 6-28-17 15
I
'
List of Exhibits
Exhibit A: Animal Services Description
Exhibit B: Control Service District Map Description
Exhibit B-1: Map of Control Service District
_Exhibit C: Calculation of Estimated Payments
Exhibit C-1: Pre-Commitment Estimated 2018 Payment (showing participation only by jurisdictions that have expressed interest in contracting for an additional 3 year term)
Exhibit C-2: Estimated Population, Calls for Service, Shelter Use and Licensing Data for Jurisdictions, Used to Derive the Pre-Commitment Estimated 2018 Payment
Exhibit C-3: Calculation of Budgeted Total Allocable Animal Services Costs, Budgeted Total Non-Licensing Revenue and Budget Net Allocable Animal Services Costs for 2018
Exhibit C-4: Calculation and Allocation of Transition Credit, Shelter Credit
Exhibit C-5: [Intentionally Omitted]
Exhibit C-6: Summary of Calculation Periods for Use and Population Components
Exhibit C-7: Payment and Calculation Schedule
Exhibit D: Reconciliation
Exhibit E: Enhanced Control Services Contract (Optional) Exhibit F: Enhanced Licensing Support Services - Terms of Service (Optional) Document Dated 6-28-17 15

8.1.e
Packet Pg. 128 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Exhibit A
Animal Service Description
Part I: Control Services
Control Services include the operation of a public call center, the dispatch of animal control officers in response to calls, and the handling of calls in the field by animal control officers, including the collection and delivery of animals to the Kent Shelter (or such other shelters as the County may utilize in accordance with this Agreement).

1. Call Center
a. The County will operate an animal control call center five days every week (excluding holidays and County-designated furlough days, if applicable) for a minimum of eight hours per day (normal business hours). The County will negotiate with applicable unions with the purpose of obtaining a commitment for the five day call center operation to include at least one weekend day. The County may adjust the days of the week the call center operates to match the final choice of Control District service days. b. The animal control call center will provide callers with guidance, education, options and alternative resources as possible/appropriate. c. When the call center is not in operation, callers will hear a recorded message referring them to 911 in case of emergency, or if the event is not an emergency, to either leave a message or call back during regular business hours.

2. Animal Control Officers
a. The County will divide the area receiving Control Services into three Control Districts as shown on Exhibit B. Subject to the limitations provided in this Section 2, Control Districts 200 and 220 each will be staffed with one Animal Control Officer during Regular ACO Service Hours and District 500 will be staffed with two Animal Control Officers (ACOs) during Regular ACO Service Hours. Regular ACO Service Hours is defined to include not less than 40 hours per week. The County will negotiate with applicable unions with the intention of obtaining a commitment for Regular ACO Service Hours to include service on at least one weekend day. Regular ACO Service Hours may change from time to time.
i. Except as the County may in its sole discretion determine is necessary to protect officer safety, ACOs shall be available for responding to calls within their assigned Control District and will not be generally available to respond to calls in other Control Districts. Exhibit B-1 shows the map of Control Districts.

Document Dated 6-28-17 16
Exhibit A
Animal Service Description
Part I: Control Services
Control Services include the operation of a public call center, the dispatch of animal control officers in response to calls, and the handling of calls in the field by animal control officers, including the collection and delivery of animals to the Kent Shelter (or such other shelters as the County may utilize in accordance with this Agreement).

1. Call Center
a. The County will operate an animal control call center five days every week (excluding holidays and County-designated furlough days, if applicable) for a minimum of eight hours per day (normal business hours). The County will negotiate with applicable unions with the purpose of obtaining a commitment for the five day call center operation to include at least one weekend day. The County may adjust the days of the week the call center operates to match the final choice of Control District service days. b. The animal control call center will provide callers with guidance, education, options and alternative resources as possible/appropriate. c. When the call center is not in operation, callers will hear a recorded message referring them to 911 in case of emergency, or if the event is not an emergency, to either leave a message or call back during regular business hours.

2. Animal Control Officers
a. The County will divide the area receiving Control Services into three Control Districts as shown on Exhibit B. Subject to the limitations provided in this Section 2, Control Districts 200 and 220 each will be staffed with one Animal Control Officer during ~egular ACO Service Hours and District 500 will be staffed with two Animal Control Officers (ACOs) during Regular ACO Service Hours. Regular ACO Service Hours is defined to include not less than 40 hours per week. The County will negotiate with applicable unions with the intention of obtaining a commitment for Regular ACO Service · Hours to include service on at least one weekend day. Regular ACO Service Hours may change from time to time.

Document Dated 6-28-17

1. Except as the County may in its sole discretion determine is necessary to protect officer safety, ACOs shall be available for responding to calls within their assigned Control District and will not be generally available to respond to calls in other Control Districts. Exhibit B-1 shows the map of Control Districts.
16 8.1.e
Packet Pg. 129 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement ii. Countywide, the County will have a total of not less than 6 ACOs (Full-Time Equivalent employees) on staff to maximize the ability of the County to staff all Control Districts notwithstanding vacation, sick-leave, and other absences, and to respond to high workload areas on a day-to-day basis. While the Parties recognize that the County may at times not be able to staff all Control Districts as proposed given unscheduled sick leave or vacancies, the County will make its best efforts to establish regular hourly schedules and vacations for ACOs in order to minimize any such gaps in coverage. In the event of extended absences among the 6 ACOs, the County will re-allocate remaining ACOs as practicable in order to balance the hours of service available in each Control District. In the event of ACO absences (for any causes and whether or not such absences are extended as a result of vacancies or other issues), the first priority in allocating ACOs shall be to ensure there is an ACO assigned in each Control District during Regular ACO Service Hours.
b. Control District boundaries are designed to balance work load, correspond to jurisdictional boundaries and facilitate expedient transportation access across each district. The County will arrange a location for an Animal Control vehicle to be stationed overnight in Control Districts ("host sites") in order to facilitate service and travel time improvements or efficiencies. c. The County will use its best efforts to ensure that High Priority Calls are responded to by an ACO during Regular ACO Service Hours on the day such call is received. The County shall retain full discretion as to the order in which High Priority calls are responded. High Priority Calls include those calls that pose an emergent danger to the community, including:

1. Emergent animal bite,

2. Emergent vicious dog,

3. Emergent injured animal,

4. Police assist calls— (police officer on scene requesting assistance from an ACO),

5. Emergent loose livestock or other loose or deceased animal that poses a potential danger to the community, and

6. Emergent animal cruelty.
d. Lower priority calls include all calls that are not High Priority Calls. These calls will be responded to by the call center staff over the telephone, referral to other resources, or by dispatching of an ACO as necessary or available, all as determined necessary and appropriate in the sole discretion of the County. Particularly in the busier seasons of the year (spring through fall), Document Dated 6-28-17 17

11. Countywide, the County will have a total of not less than 6 ACOs (Full-Time Equivalent employees) on staff to maximize the ability of the County to staff all Control Districts notwithstanding vacation, sick-leave, and other absences, and to respond to high workload areas on a day-to-day basis. While the Parties recognize that the County may at times not be able to staff all Control Districts as proposed given unscheduled sick leave or vacancies, the County will make its best efforts to establish regular hourly schedules and vacations for ACOs in order to minimize any such gaps in coverage. In the event of extended absences among the 6 ACOs, the County will re-allocate remaining ACOs as practicable in order to balance the hours of service available in each Control District. In the event of ACO absences (for any causes and whether or not such absences are extended as a result of vacancies or other issues), the first priority in allocating ACOs shall be to ensure there is an ACO assigned in each Control District during Regular ACO Service Hours.
b. Control District boundaries are designed to balance work load, correspond to jurisdictional boundaries and facilitate expedient transportation access across each district. The County will arrange a location for an Animal Control vehicle to be stationed overnight in Control Districts ("host sites") in order to facilitate service and travel time improvements or efficiencies. c. The County will use its best efforts to ensure that High Priority Calls are responded to by an ACO during Regular ACO Service Hours on the day such call is received. The County shall retain full discretion as to the order in which High Priority calls are responded. High Priority Calls include those calls that pose an emergent danger to the community, including:

1. Emergent animal bite,

2. Emergent vicious dog,

3. Emergent injured animal,

4. Police assist calls-(police officer on scene requesting assistance from an ACO),

5. Emergent loose livestock or other loose or deceased animal that poses a potential danger to the community, and

6. Emergent animal cruelty.
d. Lower priority calls include all calls that are not High Priority Calls. These calls will be responded to by the call center staff over the telephone, referral to other resources, or by dispatching of an ACO as necessary or available, all as determined necessary and appropriate in the sole discretion of the County. Particularly in the busier seasons of the year (spring through fall), Document Dated 6-28-17 17

8.1.e
Packet Pg. 130 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement lower priority calls may only receive a telephone response from the Call Center. Lower Priority calls are non-emergent requests for service, including but not limited to:

1. Non -emergent high priority events,

2. Patrol request — (ACO requested to patrol a specific area due to possible code violations),

3. Trespass,

4. Stray Dog/Cat/other animal confined,

5. Barking Dog,

6. Leash Law Violation,

7. Deceased Animal,

8. Trap Request,

9. Female animal in season, and

10. Owner's Dog/Cat/other animal confined.
e. The Joint-City County Collaboration Committee is tasked with reviewing response protocols and recommending potential changes to further the goal of supporting the most appropriate use of scarce Control Service resources countywide. The County will in good faith consider such recommendations but reserves the right to make final decisions on response protocols. The County will make no changes to its procedures that are inconsistent with the terms of this Exhibit A, except that upon the recommendation of the Joint City-County Collaboration Committee, the County may agree to modify response with respect to calls involving animals other than horses, livestock, dogs and cats.
f. In addition to the ACOs serving specific districts, the following Control Service resources will be available on a shared basis for all Parties and shall be dispatched as deemed necessary and appropriate by the County.

1. An animal control sergeant will provide oversight of and backup for ACOs five days per week at least 8 hours/day (subject to vacation/sick leave/training/etc.).

2. Staff will be available to perform animal cruelty investigations, to respond to animal cruelty cases, and to prepare related reports (subject to vacation/sick leave/training/etc.).

3. Not less than 1 ACO will be on call every day at times that are not Regular ACO Service Hours (including the days per week that are not included within Regular ACO Service Hours), to respond to High Priority Calls posing an extreme life and safety danger, as determined by the County.
g. The Parties understand that rural areas of the County will generally receive a less rapid response time from ACOs than urban areas.

Document Dated 6-28-17 18
lower priority calls may only receive a telephone response from the Call Center. Lower Priority calls are non-emergent requests for service, including but not limited to:

1. Non-emergent high priority events,

2. Patrol request - (ACO requested to patrol a specific area due to possible code violations),

3. Trespass,

4. Stray Dog/Cat/other animal confined,

5. Barking Dog,

6. Leash Law Violation,

7. Deceased Animal,

8. Trap Request,

9. Female animal in season, and

10. Owner's Dog/Cat/other animal confined.
e. The Joint-City County Collaboration Committee is tasked with reviewing response protocols and recommending potential changes to further the goal of supporting the most _appropriate use of scarce Control Service resources countywide. The County will in good faith consider such recommendations but reserves the right to make final decisions on response protocols. The County will make no changes to its procedures that are inconsistent with the terms of this Exhibit A, except that upon the recommendation of the Joint City-County Collaboration Committee, the County may agree to modify response with respect to calls involving animals other than horses, livestock, dogs and cats.
f. In addition to the ACOs serving specific districts, the following Control Service resources will be available on a shared basis for all Parties and shall be dispatched as deemed necessary and appropriate by the County.

1. An animal control sergeant will provide oversight of and backup for ACOs five days per week at least 8 hours/day (subject to vacation/sick leave/training/etc.).

2. Staff will be available to perform animal cruelty investigations, to respond to animal cruelty cases, and to prepare related reports (subject to vacation/sick leave/training/etc.).

3. Not less than 1 ACO will be on call every day at times that are not Regular ACO Service Hours (including the days per week that are not included within Regular ACO Service Hours), to respond to High Priority Calls posing an extreme life and safety danger, as determined by the County.
g. The Parties understand that rural areas of the County will generally receive a less rapid response time from ACOs than urban areas.

Document Dated 6-28-17 18

8.1.e
Packet Pg. 131 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement h. Contracting Cities may contract with King County for "Enhanced Control Services" through separate agreement (as set forth in Exhibit E); provided that a City may not purchase Enhanced Control Services under Option 1 as described in Exhibit E if such City is receiving a Transition Funding Credit and/or Shelter Credit.

Part II: Shelter Services
Shelter services include the general care, cleaning and nourishment of owner-released, lost or stray dogs, cats and other animals. Such services shall be provided 7-days per week, 365 days per year at the County's animal shelter in Kent (the "Shelter") or other shelter locations utilized by the County, including related services described in this section.

Major maintenance of the Shelter will continue to be included in the Program costs allocated under this Agreement (as part of the central County overhead charges allocated to the Program). No major renovation, upgrades or replacements of the Shelter established as a capital project within the County Budget are anticipated. Nor will any such capital project costs be allocated to the Contracting Cities during the term of this Agreement without prior agreement of the Contracting Cities.

1. Shelter Services
a. Services provided to animals will include enrichment, exercise, care and feeding, and reasonable medical attention.
b. The Public Service Counter at the Shelter will be open to the public not less than 30 hours per week and not less than 5 days per week, excluding holidays and County designated furlough days, for purposes of pet redemption, adoption, license sales services and (as may be offered from time to time) pet surrenders. The Public Service Counter at the shelter may be open for additional hours if practicable within available resources. c. The County will maintain a volunteer/foster care function at the Shelter to encourage use of volunteers working at the shelter and use of foster families to provide fostering/transitional care between shelter and permanent homes for adoptable animals.
d. The County will maintain an animal placement function at the Shelter to provide for and manage adoption events and other activities leading to the placement of animals in appropriate homes.
e. Veterinary services will be provided and will include animal exams, treatment and minor procedures, spay/neuter and other surgeries. Limited emergency veterinary services will be available in non-business hours, through third-party contracts, and engaged if and when the County determines necessary.

Document Dated 6-28-17 19
h. Contracting Cities may contract with King County for "Enhanced Control Services" through separate agreement (as set forth in Exhibit E); provided that a City may not purchase Enhanced Control Services under Option 1 as described in Exhibit E if such City is receiving a Transition Funding Credit and/or Shelter Credit.

Part II: Shelter Services
Shelter services include the general care, cleaning and nourishment of owner-released, lost or stray dogs, cats and other animals. Such services shall be provided 7-days per week, 365 days per year at the County's animal shelter in Kent (the "Shelter") or other shelter locations utilized by the County, including related services described in this section.

Major maintenance of the Shelter will continue to be included in the Program costs allocated under this Agreement (as part of the central County overhead charges allocated to the Program). No major renovation, upgrades or replacements of the Shelter established as a capital project within the County Budget are anticipated. Nor will any such capital project costs be allocated to the Contracting Cities during the term of this Agreement without prior agreement of the Contracting Cities.

1. Shelter Services
a. Services provided to animals will include enrichment, exercise, care and feeding, and reasonable medical attention.
b. The Public Service Counter at the Shelter will be open to the public not less than 30 hours per week and not less than 5 days per week, excluding holidays and County designated furlough days, for purposes of pet redemption, adoption, license sales services and ( as may be offered from time to time) pet surrenders. The Public Service Counter at the shelter may be open for additional hours if practicable within available resources. c. The County will maintain a volunteer/foster care function at the Shelter to encourage use of volunteers working at the shelter and use of foster families to provide fostering/transitional care between shelter and permanent homes for adoptable animals.
d. The County will maintain an animal placement function at the Shelter to provide for and manage adoption events and other activities leading to the placement of animals in appropriate homes.
e. Veterinary services will be provided and will include animal exams, treatment and minor procedures, spay/neuter and other surgeries. Limited emergency veterinary services will be available in non-business hours, through third-party contracts, and engaged if and when the County determines necessary.

Document Dated 6-28-17 19

8.1.e
Packet Pg. 132 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement f. The County will take steps through its operating policies, codes, public fee structures and partnerships to reduce the number of animals and their length of stay in the Shelter, and may at times limit owner-surrenders and field pick-ups, adjust fees and incentivize community-based solutions.

2. Other Shelter services
a. Dangerous animals will be confined as appropriate/necessary. b. Disaster/emergency preparedness for animals will be coordinated regionally through efforts of King County staff.

3. Shelter for Contracting Cities contracting with PAWS (Potentially including Woodinville, Shoreline, Lake Forest Park, Kenmore ("Northern Cities")). For so long as a Northern City has a contract in effect for sheltering dogs and cats with the Progressive Animal Welfare Society in Lynnwood (PAWS), or other animal service providers the County will not shelter dogs and cats picked up within the boundaries of such City(s), except in emergent circumstances and when the PAWS Lynnwood (or other animal service providers), shelter is not available. Dogs and cats picked up by the County within such City(s) will be transferred by the County to the PAWS (shelter in Lynnwood (or other animal service providers)for shelter care, which will be provided and funded solely through separate contracts between each Northern City and PAWS, (or other animal service providers )and the County will refer residents of that City to PAWS (or other animal service providers) for sheltering services. The County will provide shelter services for animals other than dogs and cats that are picked up within the boundaries of Northern Cities contracting with PAWS (or other animal service providers) on the same terms and conditions that such shelter services are provided to other Contracting Parties.

Except as provided in this Section, the County is under no obligation to drop animals picked up in any Contracting City at any shelter other than the County shelter in Kent.

4. County Contract with PAWS, or other animal service providers. Nothing in this Agreement is intended to preclude the County from contracting with other entities to care for animals taken in by the County.

5. Service to Persons who are not Residents of Contracting Cities. The County will not provide routine shelter services for animals brought in by persons who are not residents of Contracting Cities, but may provide emergency medical care to such animals, and may seek to recover the cost of such services from the pet owner and/or the City in which the resident lives.

Part III: Licensing Services
Licensing services include the operation and maintenance of a unified system to license pets in Contracting Cities.

Document Dated 6-28-17 20
f. The County will take steps through its operating policies, codes, public fee structures and partnerships to reduce the number of animals and their length of stay in the Shelter, and may at times limit owner-surrenders and field pick-ups, adjust fees and incentivize community-based solutions.

2. Other Shelter services
a. Dangerous animals will be confined as appropriate/necessary. b. Disaster/emergency preparedness for animals will be coordinated regionally through efforts of King County staff.

3. Shelter for Contracting Cities contracting with PAWS (Potentially including Woodinville, Shoreline, Lake Forest Park, Kenmore ("Northern Cities")). For so long as a Northern City has a contract in effect for sheltering dogs and cats with the Progressive Animal Welfare Society in Lynnwood (PAWS), or other animal service providers the County will not shelter dogs and cats picked up within the boundaries of such City(s), except in emergent circumstances and when the PAWS Lynnwood (or other animal service providerst shelter is not available. Dogs and cats picked up by the County within such City(s) will be transferred by the County to the PAWS ( shelter in Lynnwood ( or other animal service providers )for shelter care, which will be provided and funded solely through separate contracts between each Northern City and PAWS, ( or other animal service providers )and the County will refer residents of that City to PAWS ( or other animal service providers ) for sheltering services. The County will provide shelter services for animals other than dogs and cats that are picked up within the boundaries of Northern Cities contracting with PAWS ( or other animal service providers) on the same terms and conditions that such shelter services are provided to other Contracting Parties.

Except as provided in this Section, the County is under no obligation to drop animals picked up in any Contracting City at any shelter other than the County shelter in Kent.

4. County Contract with PAWS, or other animal service providers. Nothing in this Agreement is intended to preclude the County from contracting with other entities to care for animals taken in by the County.

5. Service to Persons who are not Residents of Contracting Cities. The County will not provide routine shelter services for animals brought in by persons who are not residents of Contracting Cities, but may provide emergency medical care to such animals, and may seek to recover the cost of such services from the pet owner and/or the City in which the resident lives.

Part III: Licensing Services
Licensing services include the operation and maintenance of a unified system to license pets in Contracting Cities.

Document Dated 6-28-17 20

8.1.e
Packet Pg. 133 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement

1. The public will be able to purchase pet licenses in person at the County Licensing Division public service counter in downtown Seattle (500 4th Avenue), King County Community Service Centers and the Kent Animal Shelter during regular business hours. The County will maintain on its website the capacity for residents to purchase pet licenses on-line.

2. The County may seek to engage and maintain a variety of private sector partners (e.g. veterinary clinics, pet stores, grocery stores, city halls, apartment complexes) as hosts for locations where licenses can be sold or promoted in addition to County facilities.

3. The County will furnish licenses and application forms and other materials to the City for its use in selling licenses to the public at City facilities and at public events.

4. The County will publicize reminders and information about pet licensing from time to time through inserts in County mailings to residents and on the County's public television channel.

5. The County will annually mail or E-mail at least one renewal form, reminder and late notice (as applicable) to the last known addresses of all City residents who purchased a pet license from the County within the previous year (using a rolling 12-month calendar).

6. The County may make telephone reminder calls in an effort to encourage pet license renewals.

7. The County shall mail pet license tags or renewal notices as appropriate to individuals who purchase new or renew their pet licenses.

8. The County will maintain a database of pets owned, owners, addresses and violations.

9. The County will provide limited sales and marketing support in an effort to maintain the existing licensing base and increase future license sales. The County reserves the right to determine the level of sales and marketing support provided from year to year in consultation with the Joint City-County Collaboration Committee. The County will work with any City in which door-to-door canvassing takes place to reach agreement with the City as to the hours and locations of such canvassing.

10. The County will provide current pet license data files (database extractions) to a Contracting City promptly upon request. Data files will include pets owned, owners, addresses, phone numbers, E-mail addresses, violations, license renewal status, and any other relevant or useful data maintained in the County's database on pets licensed within the City's limits. A City's database extraction will be provided in electronic format agreed to by both parties in a timely fashion and in a standard data release format that is easily usable by the City.

Document Dated 6-28-17 21

1. The public will be able to purchase pet licenses in person at the County Licensing Division public service counter in downtown Seattle (500 4th Avenue), King County Community Service Centers and the Kent Animal Shelter during regular business hours. The County will maintain on its website the capacity for residents to purchase pet licenses on-line.

2. The County may seek to engage and maintain a variety of private sector partners (e.g. veterinary clinics, pet stores, grocery stores, city halls, apartment complexes) as hosts for locations where licenses can be sold or promoted in addition to County facilities.

3. The County will furnish licenses and application forms and other materials to the City for its use in selling licenses to the public at City facilities and at public events.

4. The County will publicize reminders and information about pet licensing from time to time through inserts in County mailings to residents and on the County's public television channel.

5. The County will annually mail or E-~ail at least one renewal form, reminder and late notice (as applicable) to the last known addresses of all City residents who purchased a pet license from the County within the previous year ( using a rolling 12-month calendar).

6. The County may make telephone reminder calls in an effort to encourage pet license renewals.

7. The County shall mail pet license tags or renewal notices as appropriate to individuals who purchase new or renew their pet licenses.

8. The County will maintain a database of pets owned, owners, addresses and violations.

9. The County will provide limited sales and marketing support in an effort to maintain the existing licensing base and increase future license sales. The County reserves the right to determine the level of sales and marketing support provided from year to year in consultation with the Joint City-County Collaboration Committee. The County will work with any City in which door-to-door canvassing takes place to reach agreement with the City as to the hours and locations of such canvassing.

10. The County will provide current pet license data files (database extractions) to a Contracting City promptly upon request. Data files will include pets owned, owners, addresses, phone numbers, E-mail addresses, violations, license renewal status, and any other relevant or useful data maintained in the County's database on pets licensed within the City's limits. A City's database extraction will be provided in electronic format agreed to by both parties in a timely fashion and in a standard data release format that is easily usable by the City.

Document Dated 6-28-17 21

8.1.e
Packet Pg. 134 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Exhibit B: Control Service District Map
The attached map (Exhibit B-1) shows the boundaries of the 3 Control Service Districts.

The cities and towns included in each Control District are as follows:

District 200 (Northern District)
Shoreline
Lake Forest Park
Kenmore
Woodinville
Redmond
Sammamish
Duvall
Carnation
District 220 (Eastern District)
Bellevue
Mercer Island
Yarrow Point
Clyde Hill
Town of Beaux Arts
Issaquah
Snoqualmie
North Bend
Newcastle
District 500 (Southern District)
Tukwila
SeaTac
Kent
Covington
Maple Valley
Black Diamond
Enumclaw
The Districts shall each include portions of unincorporated King County as illustrated on Exhibit B-1.

Document Dated 6-28-17 22
Exhibit B: Control Service District Map
The attached map (Exhibit B-1) shows the boundaries of the 3 Control Service Districts.

The cities and towns included in each Control District are as follows:

District 200 (Northern District} District 220 (Eastern District) Shoreline Bellevue
Lake Forest Park Mercer Island
Kenmore Yarrow Point
Woodinville Clyde Hill
Redmond Town of Beaux Arts
Sammamish Issaquah
Duvall Snoqualmie
Carnation North Bend
Newcastle
District 500 (Southern District)
Tukwila
SeaTac
Kent
Covington
Maple Valley
Black Diamond
Enumclaw
The Districts shall each include portions of unincorporated King County as illustrated on Exhibit B-1.

Document Dated 6-28-17 22

8.1.e
Packet Pg. 135 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Exhibit B-1
RASKC Control District Map (* 3 Districts are for operational purposes _1
200
2011120m 1,100 2011 Peculdkve WAS
-.777
a
„P..=iJ
1^7
\ . ..0. N.
--irr----AP ..._
--r. -- I.- ' ••,. 2. 1
%---7-‘(_:"';-5-j-41 L e 7 .,11
r, 3.- - - - • • 77. ___...- -..:.1.,..4f"---
220
114•11, la*
) 2011 Calls: 1,001 2011 Pop0120or 295.1102
500
2011 Cats: 2.007 2011 PopuLtrion: 220,323
Regional Animal Services of
King County - 2018
.0 Districts
Cities
WKingCoulty 1 5;:iaQ!!!! o123 M20:0
GIS CENIZR Js.X.7 9•E 444.1•rw.:1,ose
*Note: 3 districts are for operational purposes; cost allocation is calculated combining all districts into one) Document Dated 6-28-17 23
Exhibit B~l
RASKC Control District Ma * 3 Districts are for o
!J
- 200
0;_ j.. :l011c.flr. f,1,0 . ,.,,. __
~ ~ , =
I
..._ _________ .. --- - __ 11
i Regional Animal Services of
1 1
: King County- 2018
11 i CJ Dis1ricts
c·ti +~ I I BS j
Ila King County 1 0 1 2 3 Ml!es
~ I
*Note: 3 districts are for operational purposes; cost allocation is calculated combining all districts into one) Document Dated 6-28-17 23

8.1.e
Packet Pg. 136 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa Exhibit C
Calculation of Estimated Payments
The Estimated Payment is the amount, before reconciliation, owed by the City to the County (or owed by the County to the City if the amount calculated is less than $0) for the provision of one (1) year of Animal Services, based on the formulas below.

In summary and subject to the more detailed descriptions below, an initial cost allocation is made for the Service Year (example 2018) based on the cost factors described in Part 1 below; costs are offset by various revenues as described in Part 2. An annual reconciliation is completed as described in Part 3.

Based on the calculation process described in Parts 1 and 2, an "Estimated Payment" amount owed by each City for each Service Year is determined. Each Estimated Payment covers one (1) year of service. Payment for service is made by each City every August 15.

Part 1: Service Year Cost Allocation Process
• Control Services costs are to be allocated among all Contracting Parties based 20% on their relative population and 80% on the number of calls for service attributable to each Contracting Party. Shelter Services costs are to be allocated among all Contracting Parties based 20% on their relative population and 80% on the total shelter intake of animals attributable to each Contracting Party, except that cities contracting for shelter services with PAWS (or other animal service providers) will pay only a population-based charge. • Licensing Services costs are to be allocated among all Contracting Parties, based 20% on their relative population and 80% on the number of licenses issued to residents of each Contracting Party.

Part 2: Revenue and Other Adjustments to the Cost Allocation In 2018 and each Service Year thereafter, the costs allocable to each Contracting Party are reduced by various revenues and credits:
• Licensing revenue will be attributed to each Contracting Party based on the residency of the individual purchasing the license (see Part 3 for reconciliation of Licensing Revenues). As Licensing Revenue and Non-Licensing Revenues change from year to year, the most recent historical actual data for these amounts will be incorporated to offset costs (See Exhibit C-6 for calculation periods). Historical actual data shall be derived from the most recent complete Document Dated 6-28-17 24
Exhibit C
Calculation of Estimated Payments
The Estimated Payment is the amount, before reconciliation, owed by the City to the County (or owed by the County to the City if the amount calculated is less than $0) for the provision of one (1) year of Animal Services, based on the formulas below.

In summary and subject to the more detailed descriptions below, an initial cost allocation is made for the Service Year ( example 2018) based on the cost factors described in Part 1 below; costs are offset by various revenues as described in Part 2. An annual reconciliation is completed as described in Part 3.

Based on the calculation process described in Parts 1 and 2, an "Estimated Payment" amount owed by each City for each Service Year is determined. Each Estimated Payment covers one (1) year of service. Payment for service is made by each City every August 15.

Part 1: Service Year Cost Allocation Process
• Control Services costs are to be allocated among all Contracting Parties based 20% on their relative population and 80% on the number of calls for service attributable to each Contracting Party. Shelter Services costs are to be allocated among all Contracting Parties based 20% on their relative population and 80% on the total shelter intake of animals attributable to each Contracting Party, except that cities contracting for shelter services with PAWS ( or other animal service providers) will pay only a population-based charge. • Licensing Services costs are to be allocated among all Contracting Parties, based 20% on their relative population and 80% on the number of licenses issued to residents of each Contracting Party.

Part 2: Revenue and Other Adjustments to the Cost Allocation In 2018 and each Service Year thereafter, the costs allocable to each Contracting Party are reduced by various revenues and credits:
• Licensing revenue will be attributed to each Contracting Party based on the residency of the individual purchasing the license (see Part 3 for reconciliation of Licensing Revenues). As Licensing Revenue and Non-Licensing Revenues change from year to year, the most recent historical actual data for these amounts will be incorporated to offset costs (See Exhibit C-6 for calculation periods). Historical actual data shall be derived from the most recent complete Document Dated 6-28-17 24

8.1.e
Packet Pg. 137 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement year, or the most recent December — November actual, whichever is more, unless otherwise approved by the Joint City County Collaboration Committee. • Two credits are applicable to various Contracting Cities to reduce the amount of their Estimated Payments: a Transition Funding Credit (fixed at 2013 level, payable annually through 2022) for cities with high per-capita costs and a Shelter Credit (for Contracting Cities with the highest per capita intakes (usage)) (adjusted annually as indicated in Exhibit C-4, payable annually through 2022, ).

The County agrees to give serious consideration to maintaining the various credits provided to the Contracting City under this Agreement in any extension of the Agreement. Application of these Credits is limited such that the Estimated Payment cannot fall below zero (before or after the annual Reconciliation calculation).
• All Contracting Cities may request Enhanced Licensing Support Services by executing a separate Enhanced Licensing Support Services Agreement and Acknowledgement form with the County (Exhibit F, Attachment A). This support is subject to availability of County staff.
• In each Service Year subsequent to 2018, allocable costs are adjusted for each Contracting Party based on the actual increase or decrease in allocable costs from year to year for the whole Program. Total Budgeted Allocable Costs cannot increase by more than the Annual Budget Inflator Cap. The Annual Budget Inflator Cap is the rate of inflation (based on the annual change in the September CPI-U for the Seattle-Tacoma-Bremerton area over the rate the preceding year) plus the rate of population growth for the preceding year for the County (including the unincorporated area and all Contracting Cities). • In all Service Years, costs are also adjusted for annexations (in or out of the Program service area) of areas with a population of 2,500 or more and the shift in relative population shares among all Contracting Parties as a result of any Latecomer Cities.

Part 3: Reconciliation
• Estimated Payments are reconciled to reflect actual revenues as well as changes in population attributable to annexations of areas with a population of 2,500 or more (in or out of the Program) and the shifts in relative population among all Contracting Parties as a result of any Latecomer Cities. The Reconciliation occurs Document Datcd 6-28-17 25
year, or the most recent December-November actuat whichever is more, unless otherwise approved by the Joint City County Collaboration Committee. • Two credits are applicable to various Contracting Cities to reduce the amount of their Estimated Payments: a Transition Funding Credit (fixed at 2013 level, payable annually through 2022) for cities with high per-capita costs and a Shelter Credit (for Contracting Cities with the highest per capita intakes (usage)) (adjusted annually as indicated in Exhibit C-4, payable annually through 2022, ).

The County agrees to give serious consideration to maintaining the various credits provided to the Contracting Oty under this Agreement in any extension of the Agreement. Application of these Credits is limited such that the · Estimated Payment cannot fall below zero (before or after the annual Reconciliation calculation).
• All Contracting Cities may request Enhanced Licensing Support Services by executing a separate Enhanced Licensing Support Services Agreement and Acknowledgement form with the County (Exhibit F, Attachment A). This support is subject to availability of County staff.
• In each Service Year subsequent to 2018, allocable costs are adjusted for each Contracting Party based on the actual increase or decrease in allocable costs from year to year for the whole Program. Total Budgeted Allocable Costs cannot increase by more than the Annual Budget Inflator Cap. The Annual Budget Inflator Cap is the rate of inflation (based on the annual change in the September CPI-U for the Seattle-Tacoma-Bremerton area over the rate the preceding year) plus the rate of population growth for the preceding year for the County (including the unincorporated area and all Contracting Cities). • In all Service Years, costs are also adjusted for annexations (in or out of the Program service area) of areas with a population of 2,500 or more and the shift in relative population shares among all Contracting Parties as a result of any Latecomer Cities.

Part 3: Reconciliation
• Estimated Payments are reconciled to reflect actual revenues as well as changes in population attributable to annexations of areas with a population of 2,500 or more (in or out of the Program) and the shifts in relative population among all Contracting Parties as a result of any Latecomer Cities. The Reconciliation occurs Document Dated 6-28-17 25

8.1.e
Packet Pg. 138 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement by June 30 of the following calendar year. The Reconciliation calculation and payment process is described in Exhibit D.
• The receipt of Transition Funding Credits or Shelter Credits can never result in the amount of the Estimated Reconciliation Adjustment Payment falling below $0.
• If a jurisdiction's licensing revenues exceed its net costs payable under this Agreement, then in the annual reconciliation process, the excess licensing revenue is reallocated to offset the County's costs not included in the cost allocation model provided that, the determination of net costs shall be adjusted as follows: (1) for a Contracting City purchasing shelter services from PAWS (or other animal service provider);, net costs includes consideration of the amounts paid by such City to PAWS (or other animal service provider); and (2) for a Contracting City purchasing Enhanced Control Services per Exhibit E, and/or purchasing Enhanced Licensing Support Services per Exhibit F , net costs includes consideration of the amounts paid for such services.

Part 4: Estimated Payment Calculation Formulas
For Each Service Year .

EP = [(EC + ES + EL) - (ELR + TC + SC)]
Where:
"EP" is the Estimated Payment. For Contracting Cities receiving a Transition Credit or Shelter Credit, the value of EP may not be less $0.
"EC" or "Estimated Control Services Cost" is the City's estimated share of the Budgeted Net Allocable Control Services Cost for the Service Year.See formula below for deriving "EC."
"ES" or "Estimated Shelter Services Cost" is the City's estimated share of the Budged Net Allocable Shelter Services Cost for the Service Year. See formula below for deriving "ES." "EL" or "Estimated Licensing Services Cost" is the City's estimated share of the Budgeted Net Allocable Licensing Services Cost for the Service Year. See formula below for deriving "EL."
Document Dated 6-28-17 26
by June 30 of the following calendar year. The Reconciliation calculation and payment process is described in Exhibit D.
• The receipt of Transition Funding Credits or Shelter Credits can never result in the amount of the Estimated Reconciliation Adjustment Payment falling below $0.
• If a jurisdiction's licensing revenues exceed its net costs payable under this Agreement, then in the annual reconciliation process, the excess licensing revenue is reallocated to offset the County's costs not included in the cost allocation model provided that, the determination of net costs shall be adjusted as follows: (1) for a Contracting City purchasing shelter services from PAWS (or other animal service provider);, net costs includes consideration of the amounts paid by such City to PAWS (or other animal service provider); and (2) for a Contracting City purchasing Enhanced Control Services per Exhibit E, and/or purchasing Enhanced Licensing Support Services per Exhibit F , net costs includes consideration of the amounts paid for such services.

Part 4: Estimated Payment Calculation Formulas
For Each Service Year.

EP = [(EC+ ES + EL) - (ELR +TC+ SC)]
Where:
"EP" is the Estimated Payment. For Contracting Cities receiving a Transition Credit or Shelter Credit, the value of EP may not be less $0.
"EC" or "Estimated Control Services Cost" is the City's estimated share of the Budgeted Net Allocable Control Services Cost for the Service Year. See formula below for deriving "EC."
"ES" or "Estimated Shelter Services Cost" is the City's estimated share of the Budged Net Allocable Shelter Services Cost for the Service Year. See formula below for deriving "ES." "EL" or "Estimated Licensing Services Cost" is the City's estimated share of the Budgeted Net Allocable Licensing Services Cost for the Service Year. See formula below for deriving "EL. II
Document Dated 6-28-17 26

8.1.e
Packet Pg. 139 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement "ELR" is Estimated Licensing Revenue attributable to the City. For purposes of determining the Estimated Payment in Year 2018, ELR is based on the amount of revenue from each type of active license issued to City residents in 2016, or December 2015- November 2016, whichever is more (the "Calculation Period"). Exhibit C-2 shows a preliminary estimate of 2016 Licensing Revenue; the numbers in this exhibit are subject to Reconciliation by June 30, 2019. Additional factors for Estimated Licensing Revenue:

For Contracting Cities that have executed an Enhanced Licensing Support Services Agreement and Acknowledgement form per Exhibit F, ER is increased by adding the estimated net amount of revenue, if any, estimated to be derived as a result of Enhanced Licensing Support Services provided to the City (the "Licensing Revenue Target" or "RT" less the estimated Enhanced Licensing Support Services cost); this amount is shown in the column captioned "Estimated Revenue from Enhanced Licensing Support" on Exhibit C-1).

License Revenue that cannot be attributed to a specific Party (e.g., License Revenue associated with incomplete address information), which generally represents a very small fraction of overall revenue, is allocated amongst the Parties based on their respective percentages of ELR as compared to Total Licensing Revenue.

Notwithstanding the foregoing, "ELR" may be based on an estimated amount of licensing for the Service Year for the City if, in the reasonable judgment of the County, an estimated Licensing Revenue amount can be proposed that is likely to more closely approximate the actual Licensing Revenue for the Service Year than the data from the Calculation Period; provided that the use of any estimates shall be subject to the conditions of this paragraph. The County shall work with the Joint City-County Collaboration Committee to develop estimated Licensing Revenue amounts for all Contracting Cities for the upcoming Service Year. If the Joint City County Collaboration Committee develops a consensus proposal (agreement shall be based on the consensus of those Contracting Cities present at the Joint CityCounty Collaboration Committee meeting in which Licensing Revenue estimates are presented in preparation for the December 15 Estimated Payment Calculation notification), it shall be used in developing the December 15 Final Estimated Payment Calculation. If a consensus is not reached, the County shall apply the actual Licensing Revenue from the Calculation Period for the Service Year to determine the Preliminary Estimated Payment.
"TC" is the Transition Funding Credit, if any, allocable to the City for each Service Year calculated per Exhibit C-4.

Document Dated 6-2847 27
"ELR" is Estimated Licensing Revenue attributable to the City. For purposes of determining the Estimated Payment in Year 2018, ELR is based on the amount of revenue from each type of active license issued to City residents in 2016, or December 2015- November 2016, whichever is more (the "Calculation Period"). Exhibit C-2 shows a preliminary estimate of 2016 Licensing Revenue; the numbers in this exhibit are subject to Reconciliation by June 30, 2019. Additional factors for Estimated Licensing Revenue:

For Contracting Cities that have executed an Enhanced Licensing Support Services Agreement and Acknowledgement form per Exhibit F, ER is increased by adding the estimated net amount of revenue, if any, estimated to be derived as a result of Enhanced Licensing Support Services provided to the City (the "Licensing Revenue Target" or "RT" less the estimated Enhanced Licensing Support Services cost); this amount is shown in the column captioned "Estimated Revenue from Enhanced Licensing Support" on Exhibit C-1).

License Revenue that cannot be attributed to a specific Party (e.g., License Revenue associated with incomplete address information), which generally represents a very small fraction of overall revenue, is allocated amongst the Parties based on their respective percentages of ELR as compared to Total Licensing Revenue.

Notwithstanding the foregoing, "ELR'' may be based on an estimated amount of licensing for the Service Year for the City if, in the reasonable judgment of the County, an estimated Licensing Revenue amount can be proposed that is likely to more closely approximate the actual Licensing Revenue for the Service Year than the data from the Calculation Period; provided that the use of any estimates shall be subject to the conditions of this paragraph. The County shall work with the Joint City-County Collaboration Committee to develop estimated Licensing Revenue amounts for all Contracting Cities for the upcoming Service Year. If the Joint City County Collaboration Committee develops a consensus proposal (agreement shall be based on the consensus of those Contracting Cities present at the Joint CityCounty Collaboration Committee meeting in which Licensing Revenue estimates are presented in preparation for the December 15 Estimated Payment Calculation notification), it shall be used.in developing the December 15 Final Estimated Payment Calculation. If a consensus is not reached, the County shall apply the actual Licensing Revenue from the Calculation Period for the Service Year to determine the Preliminary Estimated Payment.
"TC" is the Transition Funding Credit, if any, allocable to the City for each Service Year calculated per Exhibit C-4.

Document Dated 6-28-17 27

8.1.e
Packet Pg. 140 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement "SC" is the Shelter Credit, if any, allocable to the City for each Service Year calculated per Exhibit C-4.
"B" is the "Budgeted Total Net Allocable Costs" estimated for the Service Year for the provision of Animal Services which are allocated among all the Contracting Parties for the purposes of determining the Estimated Payment. The Budgeted Total Net Allocable Costs are calculated as the Budgeted Total Allocable Costs (subject to the Annual Budget Inflator Cap)less Budgeted Total Non-Licensing Revenue. The Budgeted Total Allocable Costs exclude any amount expended by the County as Transition Funding Credits, or Shelter Credits (described in Exhibit C-4), or to provide Enhanced Licensing Support Services (described in Section 8). A preliminary calculation (by service area — Control, Shelter, Licensing) of Budgeted Total Net Allocable Costs, Budgeted Total Allocable Costs and Budgeted Total Non-Licensing Revenue for purposes of calculating the Pre-Commitment Estimated 2018 Payments is set forth in Exhibit C-3. "Total Licensing Revenue" means all revenue received by the County's Animal Services Program attributable to the sale of pet licenses excluding late fees, refunds and rebates.

With respect to each Contracting Party, the amount of "Licensing Revenue" is the revenue generated by the sale of pet licenses to residents of the jurisdiction, excluding late fees, refunds and rebates. (With respect to the County, the jurisdiction is the unincorporated area of King County.)
"Total Non-Licensing Revenue" means all revenue from fines, forfeitures, and all other fees and charges imposed by the County's Animal Services program in connection with the operation of the Program, but excluding Total Licensing Revenue, Designated Donations, grants, or entrepreneurial activities.
"Designated Donations" mean donations from individuals or other third parties to the County made for the purpose of supporting specific operations, programs or facilities within the Animal Services Program.
"Enhanced Licensing Support Services" means activities or funding to be undertaken in specific cities to enhance licensing revenues, per Section 8 and Exhibit F. "Annual Budget Inflator Cap" means the maximum amount by which the Budgeted Total Allocable Costs may be increased from one Service Year to the next Service Year, and year to year, which is calculated as the rate of inflation (based on the annual change in the September CPI-U for the Seattle-Tacoma-Bremerton area over the rate the preceding year) plus the rate of population growth for the preceding year for the County (including the Document Dated 6-28-17 28
"SC'r is the Shelter Credit, if any, allocable to the City for each Service Year calculated per Exhibit C-4.
"B" is the "Budgeted Total Net Allocable Costs" estimated for the Service Year for the provision of Animal Services which are allocated among all the Contracting Parties for the purposes of determining the Estimated Payment. The Budgeted Total Net Allocable Costs are calculated .as the Budgeted Total Allocable Costs (subject to the Annual Budget Inflator Cap) less Budgeted Total Non-Licensing Revenue. The Budgeted Total Allocable Costs exclude any amount expended by the County as Transition Funding Credits, or Shelter Credits (described in Exhibit C-4), or to provide Enhanced Licensing Support Services (described in Section 8). A preliminary calculation (by service areaControl, Shelter, Licensing) of Budgeted Total Net Allocable Costs, Budgeted Total Allocable Costs and Budgeted Total Non-Licensing Revenue for purposes of calculating the Pre-Commitment Estimated 2018 Payments is set forth in Exhibit C-3. "Total Licensing Revenue" means all revenue received by the County's Animal Services Program attributable to the sale of pet licenses excluding late fees, refunds and rebates.

With respect to each Contracting Party, the amount of "Licensing Revenue" is the revenue generated by the sale of pet licenses to residents of the jurisdiction, excluding late fees, refunds and rebates. (With respect to the County, the jurisdiction is the unincorporated area of King County.)
"Total Non-Licensing Revenue" means all revenue from fines, forfeitures, and all other fees and charges imposed by the County's Animal Services program in connection with the operation oHhe Program, but excluding Total Licensing Revenue, Designated Donations, grants, or entrepreneurial activities.
"Designated Donations" mean donations from individuals or other third parties to the County made for the purpose of supporting specific operations, programs or facilities within the Animal Services Program.
"Enhanced Licensing Support Services" means activities or funding to be undertaken in specific cities to enhance licensing revenues, per Section 8 and Exhibit F. "Annual Budget ~nflator Cap" means the maximum amount by which the Budgeted Total Allocable Costs may be increased from one Service Year to the next Service Year, and year to year, which is calculated as the rate of inflation (based on the annual change in the September CPI-U for the Seattle-Tacoma-Bremerton area over the rate the preceding year) plus the rate of population growth for the preceding year for the County (including the Document Dated 6-28-17 28

8.1.e
Packet Pg. 141 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement unincorporated area and all Contracting Cities), as identified by comparing the two most recently published July OFM city and county population reports. The cost allocations to individual' services (e.g. Control Services, Shelter Services or Licensing Services) or specific items within those services may be increased or decreased from year to year in so long as the Budgeted Total Annual Allocable Costs do not exceed the Annual Budget Inflator Cap. "Service Year" is the calendar year in which Animal Services are/were provided. "Calculation Period" is the time period from which data is used to calculate the Estimated Payment. The Calculation Period differs by formula component and Service Year. Exhibit C-6 sets forth in table form the Calculation Periods for all formula factors for the Service Years.
"Population" with respect to any Contracting Party for Service Year 2018 means the population number derived from the State Office of Financial Management (OFM) most recent annually published report of population used for purposes of allocating state shared revenues in the subsequent calendar year (typically published by OFM each July, reflecting final population estimates as of April of the same calendar year). For each Service Year, the OFM reported population will be adjusted for annexations of 2,500 or more residents known to be occurring after April, 2017 and before the end of the Service Year.

For example, when the final Estimated Payment calculation for 2018 is provided on December 15, 2017, the population numbers used will be from the OFM report issued in July 2017 and will be adjusted for all annexations of 2,500 or more residents that occurred (or are known to be occurring) between April 1, 2017 and December 31, 2018. In any Service Year, if: (1) annexations of areas with a population of 2,500 or more people occurs to impact the population within the jurisdiction of a Contracting Party; or (2) a Latecomer City is brought under contract with the County, these changes shall be accounted for in the calculation of the Estimated Payment for such Service Year. Such adjustment shall be made at the next occurring possibility (e.g., at calculation of the Final Estimated Payment, or Reconciliation, whichever is soonest). The adjustment will be made on a pro rata basis to reflect the portion of the year in which the population change was in effect. • The population of an annexed area will be as determined by the Boundary Review Board, in consultation with the annexing city. The population of the unincorporated area within any District will be determined by the County's demographer.
• In the case of a Latecomer City, the population shall be similarly adjusted among all Contracting Parties in the manner described above for annexations, by considering the change in population between all Contracting Parties attributable solely to the Latecomer City becoming a Contracting Party.

Document Dated 6-28-17 29
unincorporated area and all Contracting Cities), as identified by comparing the two most recently published July OFM city and county population reports. The· cost allocations to individual'services (e.g. Control Services, Shelter Services or Licensing Services) or specific . items within those services may be increased or decreased from year to year in so long as the Budgeted Total Annual Allocable Costs do not exceed the Annual Budget Inflator Cap. "Service Year'' is the calendar year in which Animal Services are/were provided. "Calculation Period" is the time period from which data is used to calculate the Estimated Payment. The Calculation Period differs by formula component and Service Year. Exhibit C-6 sets forth in table form the Calculation Periods for all formula factors for the Service Years.
"Population" with respect to any Contracting Party for Service Year 2018 means the population number derived from the State Office of Financial Management (OFM) most · recent annually published report of population used for purposes of allocating state shared revenues in the subsequent calendar year (typically published by OFM each July, reflecting final population estimates as of April of the same calendar year). For each Service Year, the OFM reported population will be adjusted for annexations of 2,500 or more residents known to be occurring after April, 2017"and before the end of the Service Year.

For example, when the final Estimated Payment calculation for 2018 is provided on December 15, 2017, the population numbers used will be from the OFM report issued in July 2017 and will be adjusted for all annexations of 2,500 or more residents that occurred (or are known to be occurring) between April 1, 2017 and December 31, 2018. In any Service Year, if: (1) annexations of areas with a population of 2,500 or more people occurs to impact the population within the jurisdiction of a Contracting Party; or (2) a Latecomer City is brought under contract with the County, these changes shall be accounted for in the calculation of the Estimated Payment for such Service Year. Such adjustment shall be made at the next occurring possibility (e.g., at calculation of the Final Estimated Payment, or Reconciliation, whichever is soonest). The adjustment will be made on a pro rata basis to reflect the portion of the year in which the population change was in effect. • The population of an annexed area will be as determined by the Boundary Review Board, in consultation with the annexing city. The population of the unincorporated area within any District will be determined by the County's demographer.
• In the case of a Latecomer City, the population shall be similarly adjusted among all Contracting Parties in the manner described above for annexations, by considering the change in population between all Contracting Parties attributable solely to the Latecomer City becoming a Contracting Party.

Document Dated 6·28-17 29

8.1.e
Packet Pg. 142 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Exhibit C-1 shows the calculation of Pre-Commitment EP for Service Year 2018 assuming that the County and all Cities that have expressed interest in signing this Agreement as of December 31, 2016, do in fact approve and sign the Agreement.

Component Calculation Formulas (used in each Service Year ):

Estimated Control (EC) Services Costs is calculated as follows:

EC = ((C x .8) x ACFS) ((C x .2] x Pop%)
Where:
"C" is the Budgeted Net Allocable Control Services Cost for the Service Year, which equals the County's Budgeted Total Allocable Costs for Control Services in the Service Year, less the Budgeted Total Non-Licensing Revenue attributable to Control Services in the Service Year (for example, fines issued in the field). For purposes of determining the Pre-Commitment Estimated Payments for 2018, the Budgeted Net Allocable Control Services Cost is $1,979,509., calculated as shown on Exhibit C-3, and shall be similarly derived to determine the Final Estimated Payment for 2018 and each Service Year. "ACFS" is the total Average annual number of Calls for Service during the Calculation Period for the Service Year for Control Services originating within the City expressed as a percentage of the ACFS for all Contract Parties.. A Call for Service is defined as a request from an individual, business or jurisdiction for a control service response to a location within the City, or a response initiated by an Animal Control Officer in the field, which is entered into the County's data system (at the Animal Services call center or the sheriff's dispatch center acting as back-up to the call center) as a request for service. Calls for information, hang-ups and veterinary transfers are not included in the calculation of Calls for Service. A response by an Animal Control Officer pursuant to an Enhanced Control Services Contract will not be counted as a Call for Service. For purposes of determining the Estimated Payment for each Service Year, the Calculation Period for ACFS is the rolling annual average based on the most recently completed three (3) calendar years actual usage. For example 2014-2016 for 2018 Service Year. Exhibit C-2 shows a preliminary estimate of ACFS for 2014-2016, used to determine the Pre-Commitment Estimated 2018 Payment; the numbers in this Exhibit C-2 are subject to Reconciliation by June 30, 2017.
"Pop%" is the Population of the City or unincorporated County, expressed as a percentage of the Population of all Contracting Parties.

Document Dated 6-28-17 30
Exhibit C-1 shows the calculation of Pre-Commitment EP for Service Year 2018 assuming that the County and all Cities that have expressed interest in signing this Agreement as of December 31, 2016, do in fact approve and sign the Agreement.

Component Calculation Formulas (used in each Service Year ):

Estimated Control (EC) Services Costs is calculated as follows:

EC= ((C x .8) x ACFS) + ((C x .2] x Pop%)
Where:
11C" is the Budgeted Net Allocable Control Services Cost for the Service Year, which equals the County's Budgeted Total Allocable Costs for Control Services in the Service Year, less the Budgeted Total Non-Licensing Revenue attributable to Control Services in the Service Year (for example, fines issued in the field). For purposes of determining the Pre-Commitment Estimated Payments for 2018, the Budgeted Net Allocable Control Services Cost is $1,979,509., calculated as shown on Exhibit C-3, and shall be similarly derived to determine the Final Estimated Payment for 2018 and each Service Year. "ACFS" is the total Average annual number of Calls for Service during the Calculation Period for the Service Year for Control Services originating within the City expressed as a percentage of the ACFS for all Contract Parties .. A Call for Service is defined as a request from an individual, business or jurisdiction for a control service response to a location within the City, or a response initiated by an Animal Control Officer in the field, which is entered into the County's data system ( at the Animal Services call center or the sheriff's dispatch center acting as back-up to the call center) as a request for service. Calls for information, hang-ups and veterinary transfers are not included in the calculation of Calls for Service. A response by an Animal Control Officer pursuant to an Enhanced Control Services Contract will not be counted as a Call for Service. For purposes of determining the Estimated Payment for each Service Year, the Calculation Period for ACFS is the rolling annual average based on the most recently completed three (3) calendar years actual usage. For example 2014-2016 for 2018 Service Year. Exhibit C-2 shows a preliminary estimate of ACFS for 2014-2016, used to determine the Pre-Commitment Estimated 2018 Payment; the numbers in this Exhibit C-2 are subject to Reconciliation by June 30, 2017.
"Pop%" is the Population of the City or unincorporated County, expressed as a percentage of the Population of all Contracting Parties.

Document Dated 6-28-17 30

8.1.e
Packet Pg. 143 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Estimated Shelter (ES) cost for each Service Year is calculated as follows:

If, as of the effective date of this Agreement, the City has entered into a contract for shelter services with the Progressive Animal Welfare Society (PAWS) in Lynnwood, WA, (or other animal service provider), then, for so long as such contract remains in effect, the City will not pay a share of shelter costs associated with shelter usage ("AA" as defined below) and instead the Estimated Payment will include a population-based charge only, reflecting the regional shelter benefits nonetheless received by such City, calculated as follows (the components of this calculation are defined as described below).

ES (S x.2 x Pop%)
If the City does not qualify for the population-based shelter charge only, ES is determined as follows:

ES = (S x .2 x Pop%) + (S x .8 x AA)
Where:
"S" is the Budgeted Net Allocable Shelter Services Cost for the Service Year, which equals the County's Budgeted Total Allocable Costs for Shelter Services less Budgeted Total NonLicensing Revenue attributable to Shelter operations (i.e., adoption fees, microchip fees, impound fees, owner-surrender fees, from all Contracting Parties). For purposes of determining the Pre-Commitment Estimated Payments for 2018, the Budgeted Net Allocable Shelter Services Cost is $2,960,088., calculated as shown on Exhibit C-3, and shall be similarly derived to determine the Final Estimated Payments for 2018 and for each Service Year.
"Pop%" is the population of the City, or unincorporated County, expressed as a percentage of the Population of all Contracting Parties. "AA" is the animal intakes that were: (1) picked up by County Animal Control Officers from within the City, (2) delivered by a City resident to the County shelter, or (3) delivered to the shelter that are owned by a resident of the City, averaged during the Calculation Period and expressed asa percentage of the total number of animals in the County Shelter during the Calculation Period. For purposes of calculating the Estimated Payment for each Service Year, the Calculation Period for "AA" is the rolling annual average based on Document Dated 6-28-17 31
Estimated Shelter (ES) cost for each Service Year is calculated as follows:

If, as of the effective date of this Agreement, the City has entered into a contract for shelter · services with the Progressive Animal Welfare Society (PAWS) in Lynnwood, WA, ( or other animal service provider), then, for so long as such contract remains in effect, the City will not pay a share of shelter costs associated with shelter usage ("AA" as defined below) and instead the Estimated Payment will include a population-based charge only, reflecting the regional shelter benefits nonetheless received by such City, calculated as follows (the components of this calculation are defined as described below).

ES = (S x.2 x Pop%)
If the City does not qualify for the population-based shelter charge only, ES is determined as follows: ·
ES = (S x .2 x Pop%) + (S x .8 x AA)
Where:
11S" is the Budgeted Net Allocable Shelter Services Cost for the Service Year, which equals the County's Budgeted Total Allocable Costs for Shelter Services less Budgeted Total NonLicensing Revenue attributable to Shelter operations (i.e., adoption fees, microchip fees, impound fees, owner-surrender fees, from all Contracting Parties)_. For purposes of determining the Pre-Commitment Estimated Payments for 2018, the Budgeted Net Allocable Shelter Services Cost is $2,960,088., calculated as shown on Exhibit C-3, and shall be similarly derived to determine the Final Estimated Payments for 2018 and for each Service Year .
.uPop%" is the population of the City, or unincorporated County, expressed as a percentage of the Population of all Contracting Parties . .u AA" is the animal intakes that were: (1) picked up by County Animal Control Officers · from within the City, (2) delivered by a City resident to the County shelter, or (3) delivered to the shelter that are owned by a resident of the City, averaged during the Calculation Period and expressed as a percentage of the total number of animals in the County Shelter during the Calculation Period. For purposes of calculating the Estimated Payment for each Service Year, the Calculation Period for "AA" is the rolling annual average based on Document Dated 6-28-17 31

8.1.e
Packet Pg. 144 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement the most recently completed three (3) calendar years (for example 2014-2016 for Service Year 2018)(actual usage). Exhibit C-2 shows a preliminary estimate of "AA" for 2014-2016 used to determine the Pre-Commitment Estimated 2018 Payments; the numbers in this exhibit are subject to Reconciliation by June 30, 2017.

Estimated Licensing (EL) cost for each Service Year is calculated as follows:

EL= (L x .2 x Pop%) ÷ (L x .8 x ALI)
Where:
"L" is the Budgeted Net Licensing Services Cost for the Service Year, which equals the County's Budgeted Total Allocable Costs for License Services in the Service Year less Budgeted Total Non-Licensing Revenue attributable to License Services (for example, pet license late fees) in the Service Year . For purposes of determining the Pre-Commitment Estimated Payments for 2018, the Budgeted Net Licensing Cost is $686,512., calculated as shown on Exhibit C-3, and shall be similarly derived to determine the Final Estimated Payments for 2018 and each Service Year.
"Pop%" is the Population of the City expressed as a percentage of the population of all Contracting Parties.
"ALI" (Average Licenses Issued) is the number of active paid regular pet licenses (e.g., excluding 'buddy licenses" or temporary licenses) issued to City residents during the Calculation Period. For purposes of calculating the Estimated Payment for each Service Year, the Calculation Period for "ALI" is the rolling annual average based on the most recently completed three (3) calendar years actual usage. For example 2014-2016 for 2018 Service Year. Exhibit C-2 shows a preliminary estimate of "ALI" to be used for calculating the Pre-Commitment Estimated 2018 Payments; the numbers in this Exhibit are subject to reconciliation by June 30, 2017.

Document Dated 6-28-17 32
the most recently completed three (3) calendar years (for example 2014-2016 for Service Year 2018)(actual usage). Exhibit C-2 shows a preliminary estimate of "AA" for 2014-2016 used to determine the Pre-Commitment Estimated 2018 Payments; the numbers in this exhibit are subject to Reconciliation by June 30, 2017.

Estimated Licensing (EL) cost for each Service Year is calculated as follows:

EL = (L x .2 x Pop%) + (L x .8 x ALI)
Where:
.UL" is the Budgeted Net Licensing Services Cost for the Service Year, which equals the County's Budgeted Total Allocable Costs for License Services in the Service Year less Budgeted Total Non-Licensing Revenue attributable to License Services (for example, pet license late fees) in the Service Year. For purposes of determining the Pre-Commitment Estimated Payments for 2018, the Budgeted Net Licensing Cost is $686,512., calculated as. shown on Exhibit C-3, and shall be similarly derived to determine the Final Estimated Payments for 2018 and each Service Year.
#Pop%" is the Population of the City expressed as a percentage of the population of all Contracting Parties.

HALI" (Average Licenses Issued) is the number of active paid regular pet licenses (e.g., excluding ~buddy licenses" or temporary licenses) issued to City residents during the Calculation Period. For purposes of calculating the Estimated Payment for each Service Year, the Calculation Period for ii ALI" is the rolling annual average based on the most recently completed three (3) calendar years actual usage. For example 2014-2016 for 2018 Service Year. Exhibit C-2 shows a preliminary estimate of" ALI" to be used for calculating the Pre-Commitment Estimated 2018 Payments; the numbers in this Exhibit are subject to reconciliation by June 30, 2017.

Document Dated 6-28-17 32

8.1.e
Packet Pg. 145 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Document Dated 6-28-17 33 Document Dated 6-28-17 33

8.1.e
Packet Pg. 146 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Regional Animal Services of King County -DRAFT C-1
Jurildiakm Reid Osst
Cast Alioation
Shelter Cost Lie lag Cart T Bud Cast
W at 14 ioeft• lc
Beaux Ara 5 447 5 188 5 231 $ 917
Bellevue 5 16S13913 5 38,738 S 93.1133 5 447743
Black Diamond 3 91E0 $ 111V07 5 4011 31.236
Carnation S 4638 5 4,E07 5 1,743 5 1.12a7
Clyde Hill 5 3.210 3 2.534 S 3,996 5 7741
Coq' nes n S 41,463 5 109,169 S 17754 S 1E0,335
Duvall S 13,703 5 3.1.401 S 6,125 5 31.333
Enumclaw J 4452 5 51358 5 10.293 5 393.614
Issaquah 5 63,302 S 11218 * 1114.4 5 123,465
Kenmore 47,880 5 15036 S 19,1117 3 80,913
Kent
.....3
5 MOS 5 840 393 5 77.473 5 L366.764
Lake Forest Park $ 24,416 5 13126 .5 11,372 3 44,25
Maple Val ley S 67,112 5 71001 $ 2.1,307 $ 1$3,727
Mercer b land 5 21488 5 1720 S 14511 5 %PT
Newcastle 5 20,060 .5 191315 S 7770 5 4444
North Bend 5 Ive $ $253 5 5.30 5 34,863
Redmond S OMB 5 70,04 5 3035 S 174220
Sammarnish 5 4%870 $ 5.6089 3 40,364 S 1614324
SesTac S 91,5131 .5 337,977 S 23.435 5 342,928
Shoreline S 113,651 5 34,532 S 39,383 S 184,560
Snoqualmie
Tukwila
S 113,963
3 614223
5 211/63
5 12,7536
5 4319 5 47736 ...e.- 5 Mr $ 253236
Woodinville S *MS $ 7,266 5 0,119 S 33,430
Yarrow Pt 5 1.1179 5 653 $ 734 5 2.465
U n in carp . King County 65e,00 5 921,317 5 217,366 5 1,717,383 Total S 1979,509 I S 1593003 I 5 086,512 5 5,626,109
Summary Field 13:at Shaker COST licertsintCtst TOM Cart Budgeted Total anacabie Car s. 2,111,8,.. 5 30:ISMS 5 74Ma 5 5-573,759 Budgeted Nun-Licensing Ron•3 141450 S 132,71111 5 77,000 5 347,650 Budgeted New Regional AM 3 - S - S - S -
Budgeted Net Mumble Oat S 1979509 S 2.960,083 S 086.522 5 5,626M9 2918 Estimated Payment CalCillatiOR (Draft)
net LIcenting
lieceaue•
1st
Enlmated Net
Cast
d,4,11
51,772 5 354
5323,822 5 (73,668)
Creates
5 S
515,765 _5 11A471) 5516
5791 3__13„22 n 3 553
57,443 5 243 5
55:9,655 S 097301 S
525031 5 (6,202) 5 S45077 S (s.745371 s 16 594
572,357 5 (51,098 5
590.879 3 9,966 5
5354,270 5 (9111,454) 255 547583
5444144 3 ell) 5
59,1772 1____EttAn) 6,F7
_EsLiss S _i7.452)
534,419 S (7,725) S -
524,242 5 (10.501) 5 1,376
51223,550 5 (443s730), S -
5356,757 3 .7.367) S -
543208 S 299,2111 5 146,076
5143.4112 S (S163) 5 -
531-462 .5 W115, S., --,--- 532,150 5 (722 ...-- ,806'511.Z017 537417 .... 5 j91 i---- -
57733 S 254
Enhanced
Licensing Net
Revenue (ert'd)
Ile
Net Fbtal Cart
5 354
(73,66111)
s us.stly
S (51.093)
S 9,966
S 052.5_1.1),
(S)
5 02,191
t7.7251
002251
(43.730j
S (70757)
5 (353,525)
(41.162)
S (1..1119
5 (110799i
5 (933)!
254
• Pet Licers e assumption based on 2016 Acton (Preliminary) .5 960,252 S (537127)
S 2,770,684 S 425) S 899,614 5
Nate: r3 LErnabed h. P,mazinn rnitlnInn L pc rind eared an d.nta. .lote FinaI E Lin-mind Farnen LCalcv la Linn will he ismaccl pvL§c Ic ram a r lha 20 Lb. 5 M37,122)
S (1,556011)
ItegimmlAnimalSerriers Wiling County
Dnift1-20-1,
Document Dated 6-28-17 34
Repo11:al Allimal Services of linrt:nn1Y-DRAFTt-1
2018 Estimated Payment calculation (Draft)
Cl:IS!: AltocaTon l'!&Umrv'q e111m~dN111
Ji.1rbdt:Lia11 Add Cl!!it !lrd!d'Can lJcMSJ11i:;Clln Tml.0:.R ~~ ..... ~IJ!· em, ... lit Id .. ...,.,., 1=1 .-; ~ 4"' Ill BeauxAr1s $ w :S "J9S s ~ 5 w 5.l.27.1 5 ~ -··· .. ·-···-····--····--··-· .. ···---···-··--- Belle11ue ~ 1913 ~ 1Bli 7'11 $ 9'i-1Ba ~ ~ 350· =~ s · [73,liall ····------······-----·······-----·······--... Bia d< Diamond 'S lliil s saan- s 4Jll:1 s ~ ~S.155' s t1S..47 ······-----······· ............ , .. , _____ ,, ... ,, ___ Carrratian s i:,e;a s l!JHT s -17iB 5 ll,.2Sl7 $7,l!li!I- -s (1:2!1i _Ctifde_ Hill------------·-....... -.... -. ~ Ulll 5 ·2.~ s .!-995 s 7.ll!ll ST.lllle 5 r:a, . Cll',li ngm.n _ ......... ______ .. ., ______ .,. 5 f:l,Qfl s 109,lill s l)'.;75.11 5. lJjj,Jll5 !83.li55' S' [!IS,7.lO) Duvall s U 7i2 ii ll.4m s 11.1:l!i -s :a~ SlS.lln 5 t"ll1l ·-----····-----··· .. ····-------·· .. ·---- Enumclaw ,S --~11'>2 s ~118 s 111~ s 1lttS14 ~ 071 5 157.~ ·······-· .. ···-··-···-····-··--·······-----······" H.1!44 J'l:1 ml Issaquah ......... ____ ......... ____ ........ s ™in ii 'IO, '7SC s s 1 1.a~ =-m s Kenm oil! ......... ___ ........ ____ ...... _. .:?.----2P90 s l~.n; s 1!!,017 s oo.m .i:ltaS19, s pa:~ Kent .......... --.... -·-----.... - ... ·---- s .'32S lm s 1iGl>.J.&_S 77.e,e s UG&.~~ 53SG 2'C .s WJl."5~ • Lil ke Fil rert Park··-----.. -· .. ·-- .s 2~ s aµ. § ~ 1.!f'7,2 ! ~ .5AA104 S' '4:l' . Map) e Valley ............................... ;s !i:1.1!2 5 l!:300 .s ? 1~ ·s ,.~..,.,.,. - ~um · I ~ _Mercer.• _land_ ..... ·----·"·-.. I .s u ~ s 22,D 5 'l.4311 3 ~.<;ii7 .!i5f:li5 _s ,~ .... ,· Newcztle s :21Uf61l s 18.:JJS s 1,"T1ll s 4!:l.l~ S3"\lll9 s (),22;' ... , ... ·-----······-----·······-----········· Ncrth Bend s li.i<S s 15;:!St s ~$3 :s ~m 5:2.~32 !i flD.liDl ) ········-----, ..... ,-----·······-----, ........ Redmcnd 5 &nlB s :li!.!1$11 s ~ '$ l71"Rl S'l'7R SSII s (.C:1'311' ......................................... , .... -........... Sa:mma:mi~h ' 5 S-8,'B'Al s ~-a s 1iru'4 5 l~i'f S$1i,Jli7 !' [J,i'li". ·········--····· ..···---··--····-·----··· SeaTac s ~l.W s ln',ffl' s ~·'311 s ~-
ma s 1299,'l'U ..... -,.·-·····--··--·····--··--···········----- Shoreline $ 'lll.s!, $ .3'1.!m s 39;38S s ;184,-$0 ~'t~ s (11US2l .................. ,, ____ ,,, ... ,., _____ ······-----· Snoqualmie-·· .. ···-----.. -· .. ·----·· .s mm s 20.."83 s 8,119 s. 47:13S ~<lli':l. 5 ~314 Tukwila s Hill~ 5 1 77'&;;1, S" !.*7 s 25,,,3'.fi $3-,_s,;n s C71l:S!lS ............................................................ , .... Woodinville ............... __ ................................ """'"'' s :11!.lllS 5 l5 s u..u., s 33,Gl 5".""7 'S (!IE' .................

YarrcwPt -.... , ...................... ,., ____ , ... ·s U 19 s w .s 7JII 5, 2.~ 51,_?jS 5 ~ Unincorp. King County s &;9,M? .s !12l,.317 5 117-..JGS 5 l,7;!7,'m .s 8"0.,57 s (m';ill) Total s :!,'79,SO~ I s 2.-S.Ga,'83 I 5 .a:!0121 5 5;6'26',109 3 "l.77D,'64 s (2,855,425) Summary Fiohf am: SI! !!lt6 Clll1: llcmiill!:Clln Taoteim.

Budgeted Tma,l Alllldll• Ci::; ,S ~ u,~S! s '1 U>K:B3 ·s ·-,S,:~ ~ s 5..!'f3..'5! Budgeted Non-Licensi ng R._., .S 14-~11511 s .1!Je,l!!l 5 77.DOJI 5 3ff.liSD Budgeted New Regional 111M .s s s s
Budgeted Net Allocable Cc,;1 s !l.ffl.$11!1 .$ UGD;DBS s Wli..S.13: $ s:.~m •pet license a,sumption ba,ed on 2016Actual (Preliminary) Document Dated 6-28-17
0-ds
.,
s
.s
.s ,kl,
:s J;Sl
.5
s llEll
!
:s. 3'.~
l
s - s 5'7.Sll .. 5 :·~ pl.,
5 s
s ~ 3?~
s
.s
s l "'~ 5
s
s ll2.!ll7 .,.
.s
~ ,~
5 .8'1!;'14
Enl'l111.caot
Lktmql"lt
liewn~(m'!IIJ PlEt Fln,1leiin
ltii f!f-• "'• • UI
.5 354
s (7UGII
s !8Ji1i'5
5 oi.si;
5 129'
s (W.,105
5" ~ ~al
s 110.JU
s (5:l,e:B)
:s 99"
s. ~~U)
s (<!!)
. ·L-.(~~
s t&.1m
s t,,ns
s. !t;l1S
.s [l!U la
s C,,7$7j
s cm.rz.J
s 141.16:2
s r.i;~14
s (111!:ffi
s (!tlJ
.s "l54
$ ~:»,122)
s s (l,956,8;11
~1:~rmlAnim1IS~rt~s oTHiq: cou~
Dl'llft 1•20•1'1
34 8.1.e
Packet Pg. 147 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa Exhibit C-2
Jurisdiction
2016
Population
Average Calls
for Service
2014-2016
Average
Intakes
2014 - 2016
Average
Licenses
Issued
2014- 2016
Beaux Arts 300 1 - 40
Bellevue _ 139,400 333 - 162 _ 12,605
Black Diamond 4,305 23 25 573
Carnation 1,850 12 6 248
Clyde Hill ____ 3,060 6 1
-
261
Covington ........._...........................__.... 18,750 ........... .77425
..........167 ......... 159 ...._.........2,529.

Duvall
....._ 33 11 849
Enumclaw 11,410 113 72 1,453 Issaquah __
34,590 _ 152 31 -2,425
Kenmore 22,320 120 - 2,654
Kent 124,500 862 1,277 9,990
King County (Unined)* 245,920 1,729 1 252 f -..-....30,662 Lake Forest Park 12,940 60 1,597
Maple Valley ___. 24,790 __. 158 ...__ _ 91 .___ 2,979
Mercer Island _ 23,660 36 12 _ 1,930
Newcastle 11,090 48 12 1,036
North Bend 6,570 33 18 910
Redmond 60,560 130 53 4,346
Sam mam ish* 61,250 122 34 5,293
Se aTac 27,810 249 360 1,579
Shoreline _____ 54,990 276 -
_
5,114
Snoqu almi a 13,110 42 20 1,079
Tukwila 19,540 187 270 1,118
Woodinville 11,570 41 - 1,083
Yarrow Pt 1,040 2 • - 98
Grand Total 942,750 4,935 3,866 92,451
Population, Calls for Service, Shelter Intakes, and Licenses Issued - Data by Jurisdiction - Used to Derive the Precom mitm ent 2018 Esti m ated Cast Allocation Notes: 3-Year Average is rounded to nearest whole number, 2015 Source data based on preliminary usage count)
Final usage data (2014-2016) and population data for 2017 will be used to update and determine the Final 2018 Payment Calculation
Source: WA ST Office of Financial Management (population), Regional Animal Services of King County (usage)
*Usage adjusted for 2016 KI ahan le Annexation
Regional Animal Services of King County
1-20-2017
Exhibit C-3
Document Dated 6-28-17 35
Exhibit C-2
Population, c.alls for Service, Shelter Intakes, and Licenses Issued - Data by Jurisdiction - Used to Derive the Precom mitm ent 2018 Estimated Cost Allocation Average
Average Calls Average Licenses
Ju rlsdl cti on
2016
Population
for Service Intakes Issued
2014-2016 2014-2016 2014-2016
Beaux Arts 300 1 40 ........ ,, .. ____ , ........................ _, ______ .. _ .... --··-·--····· .. ,, ................................ , ... ---·-·-·····"···--·-·-·· -·······--··--·-······ ......................... ,-·-·····-- ···-··-··---·-·· ........ .. ~.~.,.!~-~-~··---·--··--·-__ ,, ___ .,_ ....... - , ____ 13 9,400 _ --__ ,, __ , •. !~]._ .... ,_, ______ .. !..~~- ·--.. ·--12 ,605 Black Diamond 4,305 23 25 573 •-·-·-·---··-·--·-----• .. -•••••-•-••"'''-••-•-·•-••-• ·--·--m,-,,-, .. ,_,.,,,_,. •••••-••••• ...... , .. ,.,,_, ___ .. ____ ,_,.,,,,-, .... , .. ,,, .. ,,, .. .,, .. , .. .,,.,,, .... ._,, .. ,_ Carnation 1,850 12 6 248 ................... -...................... -·--···-·-······------·--··-······· .. ·· ................................... -... , .. ,---···---··-···-······-.. ······ .. ·····"'''"' .. , .. ,_,,.,,,_,, .... , .. , __________ ·-··-··-·-··-··-··-·-··· .. ···· Clyde. Hi_l 1 ......................................... ________ .......................................... 3 ,060 _________________ --·-·-··--·· .................... ~ ..................................... ~--- ..... _ ..................... ?. .. ~! .. . Covington .............................................................................................. 18,7 5 O ................................... ,, ..... !.~? .............................. !.?..9. ........................ 2,5.29 .. 1?..~Y-~.!! ........................................................................................ .................. 7 ,4 2 s ................................................ .?..~ .................................. !.! ............................... ~~~--- -~-~.~ .. ~-~-1.~'!!. ........................................................................................... 11,410 ............... ........................... !.!.?. ... ............................. ..?.? ... ..................... 1,4 S 3 ..

Issaquah ................................................................................................ 34 ,5_9 0 ........................................... ~ .. ~.?. ................................. ..?.! ... ..................... 2 ,4 25 .. . -~~~-~-?!..~--------···-.. -.. _,_,,,,,_,_,,,_, ............. _ .. ,_. --·-·--· 22,3 20 ,,_,_,,.,, _,, ................... !.?.Q_ -··-·-----·--·-··----.. ........... -... , 2 ,6 54.

Kent 124,500 862 1,277 9,990 -·-·--·--·-··· .................... -·-·········-···-··-··-··-·-·-··-· ·--····--····--··-·--·· ............. _, ...... ,-·-···---·-· -··--····-··-···-·· .. ··· .. ·--· ·--·····--·-··-·-·-·-· King county (Uninc'd)* 245,920 1,729 1,252 30,662 __ , __ ,.,,,,,-.............. ___ ..... ____ ··-··-----·-··---·--................ ,_. ....... - ..... ,- ... -·----·· ~----··--.-........... -·-······-...... -.... ··-· ~--·--·-·-· .. ··-·-· Lake .. Forest __ Park ·-----·--------··-·-·---·-· ............................ 12,940 ______________ ........ - ........... 60 ............... -··---·--------·-· ____________ ...1,5 97 .. .

Map I e .Val.I ev ........... -......... -............................................................. 24, 7 90 ----------.. -........................... !.~.~ .................... -........... ~-~-- .................... 2 ,9.79 .. ~-~!' .. C .. ~L_~.~-1.~.~.~----·--·····---... , ............................................................... 23 ,660 .............................................. ~ ................................... !.?. ......................... 1,9 30 .. . J\!.~'!!.-~.~.~.1.~ ............................................................................................. 11,090 ............................................. ~ ................................. !.? ........................ 1,03 6 .. .~. ~ ... ~.~.~.~ ........................................................................................... 6 ,s. 70 .................. .............................. }.~ .................................. 18 .............................. ~}g .. , .~.~.~.~ .. ~~ .......... -............................................................................... 60 ,5 60 ............................ _,, .......... !}.Q ................................. ~.3. ........................ 4 ,346 ..

Sammamish* ...... - ................................................ -.... __ ___________ 61,2_50 _______ .............................. ..! .. ?.?. ... ---··-----·-·-·· .... -..... 3.i .. ..................... 5 ,2 93 .. . ~~:!:-~--------.. -----·-·-·---·-..... -..... --.. -· ·-·--·---· 27,810 ,,_,..... .. .. - ...... ,_,_,~':':P. __ ----·-·----~6..~ ..... ,_,,,,,_, 1,5_79 Shorelln e 54,990 2 76 5,114 .__.. ............ , .. -, ....... _ ... _ .._______ ··---·--·---·--"--. ....................... ,_,,,, .... ,_, _ ·--··--·--·-·-·-···---·-.. - , ..... - ...... ·-·--·-·--·--·- Sn oqu.alm i e .... _._ .. ________________ .. ______ ......... ................. 13 ,110 ··-·---- _______ .... -~?-............................ -~~ ________ 1,0 79 _ Tul<wi la ................................................................................................. 19 ,540 .................... -...................... ! .. ~?. .............................. ?.?.~ ... ..... -............... 1,118 ..

Y:!.~-~.~-i.~Y..i.1.!.~ ....................................................................... ................. 11,s 7 o ............... .............................. ~.; ................................................................ 1,oa3 ..

Y..~.:..'..~'!!. ... ~ ............................................................................. .................. 1,040 ..................................................... ?. ............................................................................ 9-.~ .. . Grand Total 942,750 4,935 3,866 92,451 Notes: 3-Year Average is rounded to nearest whole number. (2016 Source data based on preliminary usage count)
Final usage data (2014-2016) and population data for 2017 will be used t o update and determine the Final 2018 Payment Calculation
Source: WA ST Office of Financial Management (population), Regional Animal Services of King County (4sage)
*Usage adjusted for 2 016 Klahanie Annexation
Exhibit C-3
Document Dated 6-28-I 7
Region al Animal Service s of King County
1-20-2017
35 8.1.e
Packet Pg. 148 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Calculation of Budgeted Total Allocable Costs, Budgeted Total Non-Licensing Revenue, and Budgeted Net Allocable Costs
Cost
_
1 Direct Service Management Staff Costs $161,969
2 Direct Service Field Staff Costs $799,269
3 Call Center Direct Service Staff Costs $268,415
4 Overtime, Duty, Shift Differential and Temp Costs 68,340 5 Facilities Costs 8,055
6 Office and Other Operational Supplies and Equipment $17,500 7 Printing, Publications, and Postage $23,000
8 Medical Costs $50,000
9 Other Services $75,000
10 Transportation $200,981
11 Communications Costs 39,336
12 IT Costs and Services $126,625
13 Misc Direct Costs $90,536
14 General Fund Overhead Costs 47,140
15 Division Overhead Costs $121,798
16 Other Overhead Costs 23,995
2018 Budgeted Total Allocable Control Services Cost $2,121,959 17 Less 2018 Budgeted Total Non-Licensing Revenue
Attributable to Control Services
$142,450
2018 Budgeted Net Allocable Control Services Cost $1,979,509 This Exhibit Shows the Calculation of Budgeted Total Allocable Costs, Budgeted Total NonLicensing Revenue, and Budgeted Net Allocable Costs to derive Pre-Commitment Estimated 2018 Payments. All values shown are based on annualized costs and revenues. The staffing levels incorporated in this calculation are for year 2018 only and except as otherwise expressly provided in the Agreement may change from year to year as the County determines may be appropriate to achieve efficiencies, etc.

Control Services: Calculation of Budgeted Total Allocable Costs, Budgeted Total NonLicensing Revenue, and Budgeted Net Allocable Costs The calculation of Pre-Commitment Estimated 2018 Control Services Costs is shown below.

NOTES:

Documents Dated 6-28-17 36
Calculation of Budgeted Total Allocable Costs, Budgeted Total Non-Licensing Revenue, and Budgeted Net Allocable Costs
This Exhibit Shows the Calculation of Budgeted Total Allocable Costs, Budgeted Total NonLicensing Revenue, and Budgeted Net Allocable Costs to derive Pre-Commitment Estimated 2018 Payments. All values shown are based on annualized costs and revenues. The staffing levels incorporated in this calculation are for year 2018 only and except as otherwise expressly provided in the Agreement may change from year to year as the County determines may be appropriate to achieve efficiencies, etc.

Control Services: Calculation of Budgeted Total Allocable Costs, Budgeted Total NonLicensing Revenue, and Budgeted Net Allocable Costs The calculation of Pre-Commitment Estimated 2018 Control Services Costs is shown below.

Cost
1 Direct Service Management Staff Costs $161,969
2 Direct Service Field Staff Costs $799,269
3 Call Center Direct Service Staff Costs $268,415
4 Overtime, Duty, Shift Differential and Temp Costs 68,340 5 Facilities Costs 8,055
6 Office and Other Operational Supplies and Equipment $17,500 7 Printing, Publications, and Postage $23,000
8 Medical Costs $50,000
9 Other Services $75,000
10 Transportation $200,981
11 Communications Costs 39,336
12 IT Costs and Services $126,625
13 Misc Direct Costs $90,536
14 General Fund Overhead Costs 47,140
15 Division Overhead Costs $121,798
16 Other Overhead Costs 23,995
2018 Budgeted Total Allocable Control Services Cost $2,121,959 17 Less 2018 Budgeted Total Non-Licensing Revenue $142,450 Attributable to Control Services
2018 Budgeted Net Allocable Control Services Cost $1,979,509 NOTES:

Document Dated 6-28-17 36

8.1.e
Packet Pg. 149 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 4 These additional salary costs support complete response to calls at the end of the day, limited response to emergency calls after hours, and extra help during peak call times.
5 Facilities costs include maintenance and utilities for a portion (5%) of the Kent Shelter (which houses the call center staff operations and records retention as well as providing a base station for field officers).
6 This item includes the office supplies required for both the call center as well as a wide variety of non-computer equipment and supplies related to animal control field operations (e.g., uniforms, tranquilizer guns, boots, etc.). 7 This cost element consists of printing and publication costs for various materials used in the field for animal control.
8 Medical costs include the cost for ambulance and hospital care for animals requiring emergency services.
9 Services for animal control operations vary by year but consist primarily of consulting vets and laboratory costs associated with cruelty cases. 10 Transportation costs include the cost of the maintenance, repair, and replacement of the animal care and control vehicles and cabs, fuel, and reimbursement for occasional job-related use of a personal vehicle.
11 Communication costs involve the direct service costs for telephone, cell phone, radio, and pager use.
12 Information technology direct costs include IT equipment replacement as well as direct services costs.
13 Miscellaneous direct costs consist of all animal control costs not listed above including but not limited to contingency, training, certification, and bad checks. 14 • General fund overhead costs included in this model include building occupancy charges and HR/personnel services.
15 Division overhead includes a portion of the following personnel time as well as a portion of division administration non-labor costs, both based on F lEs: division director, assistant division director, administration, program manager, finance officer, payroll/accounts payable, and human resource officer. 16 Other overhead costs include IT, telecommunications, finance, and property services. 17 Non -licensing revenue attributable to field operations include animal control violation penalties, charges for field pickup of deceased/owner relinquished animals, and fines for failure to license.

Document Dated 6-28-17 37
4 These additional salary costs support complete response to calls at the end of the day, limited response to emergency calls after hours, and extra help during peak call times.
5 Facilities costs include maintenance and utilities for a portion (5%) of the Kent Shelter (which houses the call center staff operations and records retention as well as providing a base station for field officers).
6 This item includes the office supplies required for both the call center as well as a wide variety of non-computer equipment and supplies related to animal control field operations (e.g., uniforms, tranquilizer guns, boots, etc.). 7 This cost element consists of printing and publication costs for various materials used in the field for animal control.
8 Medical costs include the cost for ambulance and hospital care for animals requiring emergency services.
9 Services for animal control operations vary by year but consist primarily of consulting vets and laboratory costs associated with cruelty cases. 10 Transportation costs include the cost of the maintenance, repair, and replacement of the animal care and control v~hicles and cabs, fuel, and reimbursement for . occasional job-related use of a personal vehicle.
11 Communication costs involve the direct service costs for telephone, cell phone, radio, and pager use.
12 Information technology direct costs include IT equipment replacement as well as direct services costs.
13 Miscellaneous direct costs consist of all animal control costs not listed above including but not limited to contingency, training, certification, and bad checks. 14 General fund overhead costs included in this model include building occupancy charges and HR/personnel services.
15 Division overhead includes a portion of the following personnel time as well as a portion of division administration non-labor costs, both based on FTEs: division director, assistant division director, administration, program manager, finance officer, payroll/accounts payable, and human resource officer. 16 Other overhead costs include IT, telecommunications, finance, and property services. 17 Non-licensing revenue attributable to field operations include animal control violation penalties, charges for field pickup of deceased/owner relinquished animals, and fines for failure to license.

Document Dated 6-28-17 37

8.1.e
Packet Pg. 150 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Shelter Services: Calculation of Budgeted Total Allocable Costs, Budgeted Total NonLicensing Revenue, and Budgeted Net Allocable Costs Cost
1 Direct Service Management Staff Costs $242,954
2 Direct Service Shelter Staff Costs $1,349,896
3 Direct Service Clinic Staff Costs $311,401
4 Overtime, Duty, Shift Differential and Temp Costs $121,686 5 Facilities Costs $151,916
6 Office and Other Operational Supplies and Equipment $145,166 7 Printing, Publications, and Postage $11,000
8 Medical Costs $150,000
9 Other Services 122,500
10 Transportation $13,132
11 Communications Costs $1,200
12 IT Costs and Services $99,009
13 Misc Direct Costs $70,300
14 General Fund Overhead Costs $83,923
15 Division Overhead Costs $207,655
16 Other Overhead Costs $6,550
2018 Budgeted Total Allocable Shelter Services Cost $3,088,288 17 Less 2018 Budgeted Total Non-Licensing Revenue
Attributable to Shelter Services
$128,200
8 2018 Budgeted Net Allocable Shelter Services Cost $2,960,088 The calculation of Pre-Commitment Estimated 2018 Shelter Services Costs is shown below.

NOTES:
5 Facilities costs include maintenance and utilities for the majority (95%) of the Kent Shelter (which also houses the call center staff operations and records retention as well as providing a base station for field officers).
6 This item includes the office supplies as well as a wide variety of non-computer equipment and supplies related to animal care (e.g., uniforms, food, litter, etc.). 7 This cost element consists of printing and publication costs for various materials used at the shelter.
8 Medical costs include the cost for ambulance and hospital care for animals requiring emergency services as well as the cost for consulting vets, laboratory costs, medicine, and vaccines.

Document Dated 6-28-17 38
Shelter Services: Calculation of Budgeted Total Allocable Costs, Budgeted Total NonLicensing Revenue, and Budgeted Net Allocable Costs The calculation of Pre-Commitment Estimated 2018 Shelter Services Costs is shown below.

Cost
1 Direct Service Management Staff Costs $242,954
2 Direct Service Shelter Staff Costs $1,349,896
3 Direct Service Clinic Staff Costs $311,401
4 Overtime, Duty, Shift Differential and Temp Costs $121,686 5 Facilities Costs $151,916
6 Office and Other Operational Supplies and Equipment $145,166 7 Printing, Publications, and Postage $11,000
8 Medical Costs $150,000
9 Other Services 122,500
10 Transportation $13,132
11 Communications Costs $1,200
12 IT Costs and Services $99,009
·13 Misc Direct Costs $70,300
14 General Fund Overhead Costs $83,923
15 Division Overhead Costs $207,655
16 Other Overhead Costs $6,550
2018 Budgeted Total Allocable Shelter Services Cost $3,088,288 17 Less 2018 Budgeted Total Non-Licensing Revenue $128,200 Attributable to Shelter Services
8 2018 Budgeted Net Allocable Shelter Services Cost $2,960,088 NOTES:
5 Facilities costs include maintenance and utilities for the majority (95%) of the Kent Shelter (which also houses the call center staff operations and records retention as well as providing a base station for field officers).
6 This item includes the office supplies as well as a wide variety of non-computer equipment and supplies related to animal care (e.g., uniforms, food, litter, etc.). 7 This cost element consists of printing and publication costs for various materials used at the shelter.
8 Medical costs include the cost for ambulance and hospital care for animals requiring emergency services as well as the cost for consulting vets, laboratory costs, medicine, and vaccmes.

Document Dated 6-28-17 38

8.1.e
Packet Pg. 151 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 9 Services for animal shelter operations vary by year but include costs such as shipping of food and sheltering of large animals.
10 Transportation costs include the cost of the maintenance, repair, and replacement of and fuel for the animal care and control vehicles used by the shelter to facilitate adoptions, as well as reimbursement for occasional job-related use of a personal vehicle. 11 Communication costs involve the direct service costs for telephone, cell phone and radio. 12 Information technology direct costs include IT equipment replacement as well as direct services costs.
13 Miscellaneous direct costs consist of all animal care costs not listed above including but not limited to contingency, training, certification, and bad checks. 14 General fund overhead costs included in this model include building occupancy charges and HR/personnel services. .
15 Division overhead includes a portion of the following personnel time as well as a portion of division administration non-labor costs, both based on FTEs: division director, assistant division director, administration, program manager, finance officer, payroll/accounts payable, and human resource officer.
16 Other overhead costs include IT, telecommunications, finance, and property services. 17 Non-licensing revenue attributable to sheltering operations include impound fees, microchip fees, adoption fees, and owner relinquished euthanasia fees.

Document Dated 6-28-17 39
9 Services for animal shelter operations vary by year but include costs such as shipping of food and sheltering of large animals.
10 Transportation costs include the cost of the maintenance, repair, and replacement of and fuel for the animal care and control vehicles used by the shelter to facilitate adoptions, as well as reimbursement for occasional job-related use of a personal vehicle. 11 Communication costs involve the direct service costs for telephone, cell phone and radio. 12 Information technology direct costs include IT equipment replacement as well as direct services costs.
13 Miscellaneous direct costs consist of all animal care costs not listed above including but not limited to contingency, training, certification, and bad checks. 14 General fund overhead costs included in this model include building occupancy charges and HR/personnel services ..
15 Division overhead includes a portion of the following personnel time as well as a portion of division administration non-labor costs, both based on FTEs: division director, assistant division director, administration, program manager, finance officer, payroll/accounts payable, and human resource officer.
16 Other overhead costs include IT, telecommunications, finance, and property services. 17 Non-licensing revenue attributable to sheltering operations include impound fees, microchip fees, adoption fees, and owner relinquished euthanasia fees.

Document Dated 6-28-I 7 39

8.1.e
Packet Pg. 152 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Licensing Services: Calculation of Budgeted Total Allocable Costs, Budgeted Total NonLicensing Revenue, and Budgeted Net Allocable Costs • Cost
1 Direct Service Management Staff Costs $52,291
2 Direct Service Licensing Staff Costs $404,377
3 Overtime, Duty, Shift Differential and Temp Costs $7,742 4 Facilities Costs $14,000
5 Office and Other Operational Supplies and Equipment $3,300 6 Printing, Publications, and Postage $81,700
7 Other Services $37,109
8 Communications Costs $2,000
9 IT Costs and Services $76,424
10 Misc Direct Costs $1,966
11 General Fund Overhead Costs . $19,160
12 Division Overhead Costs $42,280
13 Other Overhead Costs $21,163
2018 Budgeted Total Allocable Licensing Services Cost $763,512 14 Less 2018 Budgeted Total Non-Licensing Revenue
Attributable to Licensing Services
$77,000
2018 Budgeted Net Allocable Licensing Services Cost $686,512 The calculation of Pre-Commitment Estimated 2018 Licensing Services Costs is shown below.

NOTES:
4 Facilities costs include maintenance and utilities for the portion of the King County Administration building occupied by the.pet licensing staff and associated records. 5 This item includes the office supplies required for the licensing call center. 6 This cost element consists of printing, publication, and distribution costs for various materials used to promote licensing of pets, including services to prepare materials for mailing.
7 Services for animal licensing operations include the purchase of tags and monthly fees for online pet licensing hosting.
8 Communication costs involve the direct service costs for telephone, cell phone, radio, and pager use.
9 Information technology direct costs include IT equipment replacement as well as direct services costs.
10 Miscellaneous direct costs consist of all pet licensing costs not listed above including but not limited to training, certification, transportation, and bad checks. 11 General fund overhead costs included in this model include building occupancy charges and HR/personnel services. .

Document Dated 6-28-17 40
Licensing Services: Calculation of Budgeted Total Allocable Costs, Budgeted Total NonLicensing Revenue, and Budgeted Net Allocable Costs The calculation of Pre-Commitment Estimated 2018 Licensing Services Costs is shown below.

Cost
1 Direct Service Management Staff Costs $52,291
2 Direct Service Licensing Staff Costs $404,377
3 Overtime, Duty, Shift Differential and Temp Costs $7,742 4 Facilities Costs $14,000
5 Office and Other Operational Supplies and Equipment $3,300 6 Printing, Publications, and Postage $81,700
7 Other Services $37,109
8 Communications Costs $2,000
9 IT Costs and Services $76,424
10 Misc Direct Costs $1,966
11 General Fund Overhead Costs $19,160
12 Division Overhead Costs $42,280
13 Other Overhead Costs $21,163
2018 Budgeted Total Allocable Licensing Services Cost $763,512 14 Less 2018 Budgeted Total Non-Licensing Revenue $77,000 Attributable to Licensing Services
2018 Budgeted Net Allocable Licensing Services Cost $686,512 NOTES:
4 Facilities costs include maintenance and utilities for the portion of the King County Administration building occupied by the· pet licensing staff and associated records. 5 This item includes the office supplies required for the licensing call center. 6 This cost element consists of printing, publication, and distribution costs for various materials used to promote licensing of pets, including services to prepare materials for mailing.
7 Services for animal licensing operations include the purchase of tags and monthly fees for online pet licensing hosting.
8 Communication costs involve the direct service costs for telephone, cell phone, radio, and pager use.
9 Information technology direct costs include IT equipment replacement as well as direct services costs.
10 Miscellaneous direct costs consist of all pet licensing costs not listed above including but not limited to training, certification, transportation, and bad checks. 11 General fund overhead costs included in this model include building occupancy charges and HR/personnel services. .

Document Dated 6·28· l 7 40

8.1.e
Packet Pg. 153 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 12 Division overhead includes a portion of the following personnel time as well as a portion of division administration non-labor costs, both based on FTEs: division director, assistant division director, administration, program manager, finance officer, payroll/accounts payable, and human resource officer.
13 Other overhead costs include IT, telecommunications, finance, and property services. 14 Non-licensing revenue attributable to licensing operations consists of licensing late fees.

Document Dated 6-28-17 41
12 Division overhead includes a portion of the following personnel time as well as a portion of division administration non-labor costs, both based on FTEs: division director, assistant division director, administration, program manager, finance officer, payroll/accounts payable, and human resource officer.
13 Other overhead costs include IT, telecommunications, finance, and property services. 14 Non-licensing revenue attributable to licensing operations consists oflicensing late fees.

Document Dated 6-28-17 41

8.1.e
Packet Pg. 154 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Exhibit C-4
Jurisdiction Transition Funding
Credit
Carnation $552
North Bend $1,376
Kent $110,495
SeaTac $7,442
Tukwila $5,255
Black Diamond $1,209
Covington $5,070
Enumclaw $11,188
Maple Valley $6,027
Calculation and Allocation of Transition Funding Credit ("TC"), and Shelter Credit ("S C")
A. Transition Funding Credit
The Transition Funding Credit as originally calculated in the 2010 Agreement offset costs to certain Contracting Cities that would have otherwise paid the highest per capita costs for Animal Services in 2010. The credit was scheduled on a declining basis over four years (2010-2013). In this Agreement, the Contracting Cities qualifying for this credit are listed in Table 1 below; these cities will receive the credit at the level calculated for 2013 in the 2010 Agreement for each Service Year, provided that, application of the credit can never result in the Estimated Payment Amount being less than zero ($0) (i.e., cannot result in the County owing the City an Estimated Payment). The allocation of the Transition Funding Credit is shown in Table 1 below.

Table 1: Transition Funding Credit — Annual Amount to be allocated each year Note: The Transitional Funding Credit is the same regardless of which cities sign the Agreement.

During Reconciliation, if a City receiving Transition Funding Credit is due a refund as a result of more revenue being collected than was anticipated in the Final Estimated Payment Calculation for the Service Year, the refund amount shall first be applied to reduce the Transition Funding Credit and Shelter Credit until reduced to zero, upon which any excess shall be used to adjust the City's net final cost until the Net Final Cost is zero.

B. Shelter Credit
The Shelter Credit is designed to offset costs for those Contracting Cities whose per capita average shelter intakes ("AA") exceed the average for all Contracting Parties. During the initial term of this Agreement, a total of $750,000 will be applied as a credit in each Service Year to Contracting Cities whose per capita average shelter intakes ("AA") exceeds the average for all Contracting Parties; provided that application of the Shelter Credit can never Document Dated 6-28-17 42
Exhibit C-4
Calculation and Allocation of Transition Funding Credit ("TC"), and Shelter Credit ("SC")
A. Transition Funding Credit
The Transition Funding Credit as originally calculated in the 2010 Agreement offset costs to certain Contracting Cities that would have otherwise paid the highe~t per capita costs for Animal Services in 2010. The credit was scheduled on a declining basis over four years (2010-2013). In this Agreement the Contracting Cities qualifying for this credit are listed in Table 1 below; these cities will receive the credit at the level calculated for 2013 in the 2010 Agreement for each Service Year, provided that, application of the credit can never result in the Estimated Payment Amount being less than zero ($0) (i.e., cannot result in the County owing the City an Estimated Payment). The allocation of the Transition Funding Credit is shown in Table 1 below.

Table 1: Transitio n F un d" 1ng C re d't 1 - An nu al Am ount t b o e allocated each year Jurisdiction Transition Funding
Credit
Carnation $552
North Bend $1,376
Kent $110,495
SeaTac $7,442
Tukwila $5,255
Black Diamond $1,209
Covington $5,070
Enumclaw $11,188
Maple Valley $6,027
Note: The Transitional Funding Credit is the same regardless of which cities sign the Agreement.

During Reconciliation, if a City receiving Transition Funding Credit is due a refund as a result of more revenue being collected than was anticipated in the Final Estimated Payment Calculation for the Service Year, the refund amount shall first be applied to reduce the Transition Funding Credit and Shelter Credit until reduced to zero, upon which any excess shall be used to adjust the City's net final cost until the Net Final Cost is zero.

B. Shelter Credit
The Shelter Credit is designed to offset costs for those Contracting Cities whose per capita average shelter intakes (" AA") exceed the average for all Contracting Parties. During the initial term of this Agreement, a total.of $750,000 will be applied as a credit in each Service Year to Contracting Cities whose per capita average shelter intakes (" AA") exceeds the average for all Contracting Parties; provided that application of the Shelter Credit can never Document Dated 6-28· l 7 42

8.1.e
Packet Pg. 155 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement result in the Estimated Payment amount being less than zero ($0) (i.e., cannot result in the County owing the City an Estimated Payment.) The Shelter Credit shall be calculated' annually as part of the Final Estimated Payment Calculation provided prior to the Service year. The Shelter Credit shall be determined based on the City's relative per capita three (3) year average of animal intakes ("AA") in excess of the three (3) year average for all contracting parties for the same period. The County will consider providing the Shelter Credit in the second term at the same level as for the initial term.

Jurledfdlon 131sile? 2 010 Rod
Awn De
InizIte d (3314
-2011)
In the a o or
Cap lb
OMB @II 03
batmen E Yr
Hy cf.. Ago and
8 Yr mt4
Average per
Cap ha
Iola Inoon nor
1111. par
111. 01111
Hy sie m Al).

R-o Rat %e/
durhalloinn
del-nap&
arhaeoeo ver
the a wrap a
(Geol. KG)
Pro F2
Allailalen
11 f Elh elide
Cry d 1?
Carnalk,
Pulsed
Koren are
Parkland'
L00 Feel Pk
ex Mould
Ram mem Ieh
8rizeIhe
2E0
20]
211:1
2W
21:0
20]
20]
20]
1450
7,425
22330
84,E
12,90
sum
41433
549E43
G0 El
111.1u
92111:1
-
sann
MOD
0E032
maims
0E011
1313339
013335
pram)
a] 0124)
d13 133393
prom)
20 0].3)
(13133333
4313334r
0]13039)
1 18
00 23*
03 1E0
208
212
Unood [mile 20] 1 i 4713 - 0] 130$) 15
Seem h 2213 370 - 011339) -
Belle a 270 135,40] 1621113 11.131312 0313I27 3 305
Clyde 01 220 31333 11313 1333113 0113E35) 1
Is MI.211 2213 ]4,'33 31130 L107135 4I 0O3) 102
I.lercer Islard 270 235111 12130 1313335 memo 19
Me .1.M5 le 220 1113E0 121313 1313311 (13 aim 31
N*eh 00115 220 6,570 1E1E0 own. (13111311) 7
Endo unImle 270 13,110 zario min 5 03131330) W
YSITC. Rol 51 270 11140 - 81.E033) 4
Ken 50] 12, 1.277E0 17E0 0250] 0 MG* 0583 52X1-4 f *37 1.155 EverEac 5E13 27,010 mono 0312: a cm) is 4.7%1 1324E7
'ruk*,115 sco 15540 270 30 1901)11 001(0 (195) 14735) P 105335 015210m nr1 50] 4,335 25130 03E88 1313320 dEd 13,M46 P 4.515 Coil Ion 50] 10240 1(030 DEMI 0 JIM 07) 531°0 ; 41566
En ,dew SIM 11.410 7230 1112:A1 0=5 0353 205% 3 15,377
Llep le Ivheley no 24.090 9130 maw to =2) .) F
111rd Only Urn p' Al 245575 1,257!10 EMP , 0.0313 01E0
Toil 1.027,4E0 11,69 0133335 CI (1 WM # 7530:0
Au crape:

System Pc ,Cap ha Average
11,13.31,54/Pa pulaliani C red ii In he a pp Id: 750394 Table 3: Shelter Credit Allocation-2018
ROO on al An I0] al Se r1,1 ce 1 oT King omit
Proposed Credit Distribution (3Yr Average Intakes) (2016 Population) Numbers are es M mho coa5 /at 1-0 p updee ofred 215110 elletusellord Trd rasetle ta s0 ;17..1/corn e Rodebney are 5101001 la Conde 01110 depo151ore are u lderwmy. 93.51ern 510005 6 =la& ka by diuldhp Ile pm, °Teach Purl 5d1:10Y5 annul 51 0410 h bias cum. 505100 Ives yes perk& dluid ed 110 he h pc9 rA Inn,
' rimeeporadd Idng! emn5 In Irk es !Mud nor -RAG 1-, lakes.

Malan al MI rnal Bongo a of King Count.

Inirang
During Reconciliation, if a City receiving Shelter Funding Credit is due a refund as a result of more revenue being collected than was anticipated in the Final Estimated Payment Calculation for the Service Year, the refund amount shall first be applied to reduce the Transition Funding Credit and - Shelter Credit until reduced to zero, upon which any excess shall be used to adjust the City's net final cost until the Net Final Cost is zero.

Document Dated 6-28-17 43
result in the Estimated Payment amount being less than zero ($0) (i.e., cannot result in the County owing the City an Estim~ted Payment.) The Shelter Credit shall be calculated· annually as part of the Final Estimated Payment Calculation provided prior to the Service year. The Shelter Credit shall be determined based on the City's relative per capita three (3) year average of animal intakes (" AA") in excess of the three (3) year average for all contracting parties for the same period. The County will consider providing the Shelter Credit in the second term at the same level as for the initial term.

Table 3: Shelter Credit Allocation-2018
Rtglonel Animal ser1o1ae I of King coun\•
Proposed Credit Distribution (3Yr Average Intakes) (2016 PopulatJon) Dfl'll'JIRD~ l'hl ~ ... 'lloD1 11,t:.'HR Z Vr Juttallatan
ll~·d. Alll! Jnd Jnt.tt,~a wr a•ra111tta l'hl Rob
Al.9nlll I Trait• in, ,,,, ,n~h,ca wr All1idan
lnbkec ~114 lniaka cper Aver.11• 1111r ...... ttn, aam111 a.flhl!llbr JW1all11llm Dlnfol 21i. "'' -311) O.pli, Cop Ii, 1: wmA,a. (IIIDL KC) O.dlt ~lZ"lallcn 211] tJ<!II &.DU D.1Il32 GJaDi) t
Dud 21Il 7,'25 11.DU DDlt5 GJllllZ•) 1B -... 211] 22,L'D . . VJm:19) E6 l<lll<llrll' 211] B•,EIID !12.DD cm11 f l.l:tm,) Zl•
ll*e Fr.11 Pk 211] 12,9111 . fJ.lm9) !'II
I\IOdlllMd 2m &D,5&1 S3DD DlDl9 fJ!IDJ) 180
snmnt:t:h zm S1;z,;IJ ZBDD D.Dlll5 fJJm•) 208
St~:nlhe 2m 5•,!!ell . . GJ.IIIB) Zt2
"'-bo1Hrul1~ Ziil 11,570 . ·GJm:B) t6
81:!mJXNb 220 ;Ill . . GJmB) . B~l~ULI! 220 139,.m 16lDD am12 '1].llll27) 315 Clyde HII 2211 3.P3] 1.IID DIDl3 ~.lmS) 11
~smi.l.dl 220 ~·,Qll] 31.DD OIDl9 q;u:m11 102
Uerar ~lzni 220 23,6EII t2DD D.DIIlS ,i:Jl:lm) 19
NI!~~ z:m 11t!l(I 12.DD cm11 '1].lm:B) lit
Norh Benl 220 11,510 13.DD DllllZl VJ!ll11) 7
Enoqt.dmlt! 220 13,110 iD.DD cm1s '1].IIJZJ) JD
Ya'ro¥.J Pdnl 220 ljl<II - . ,i:Jm:B) • l<l:nl sm 12•,mJ 1;zn.cc DlilDJ Dmli4 (1!!11) !;B2Bl, ' '37 jl59 e..m.: sm 2ltl1D :JeiJDD = D.DD91 (2531 1B.4811i I Gl,6Cll TU<dlo sm 19~<11 ZIOIID D:!lll O.Dtm (11151 t •:zl'lli I 10S.1:lG Bmdc Dmnd ,a: •.:ms 25110 Ellll!,ii DllllZD ~ a~ I •,615 COl.lralM §(IS IB.7!ill t!!!IID IIflES D.DDtG om G.:h'" I •1.566 eun-. 511] 11 •• 10 12110 Dm.J Dm25 CZBI ~, 1s;n1
~"""-•r 511] 2•.7!lD 91.DU 0.1Il37 ~IDIZ) • I - tore crw tfrn;rp" Al 2,s,11211 1 ;2Sl .DU mmi amtJ (3111) TD1iol 11127,UI •••• Dml& D (1;lal!I 1IDI I 7~jl:D
!,yste m Pe r C.ep iLa A \llerage
lutuJ!Qa: 1101<11.ell/Pap•lolool O.ClQ385 c...,dil la beapplicd: 7SQ.OOI lumbl!rs m l!f tnnll!s Mb' 1:X' hi p UlZOR o(,eg ol~lcndl5aHtt:lons. Thi! nunln!r,: .-it zilocalonm l!hodctoa!t Jft NtlllCi b Chrigr: wtte nrgolalons: 21'1! lrldC,WZfl. 8'•1itm BIUIIII Ef Qllo.£,Jr:d by dlullta h!!. ff..11'1 01'1!111Ch ~rtSdJ:lcn'fZI~ ZIJE"U!IUI! hll*U ouer llt(ltlhl h'H yes period IIIIJ:dl!.d b .. h! lotl!il p(ll\Jolon.
·u~ncxrp:orZ111!d Kira OCU'll' htd:11 l~U111 nco-RA.a: hl9:r::s. ~1hun1I AAlm11 e,~1:11 r. afXln11 Qiu nt.•

11.!IHIT
During Reconciliation, if a City receiving Shelter Funding Credit is due a refund as a result of more revenue being collected than was anticipated in the Final Estimated Payment Calculation for the Service Year, the refund amount shall first be applied to reduce the Transition Funding Credit and . Shelter Credit until reduced to zero, upon which any excess shall be used to adjust the City's net final cost until the Net Final Cost is zero.

Document Dated 6-28-17 43

8.1.e
Packet Pg. 156 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Exhibit C-5:
[Intentionally Omitted]
Document Dated 6-28-17 44 Document Dated 6-28-1 7
Exhibit C-5:
[Intentionally Omitted]
44 8.1.e
Packet Pg. 157 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Exhibit C-6:

Component Estimated 2018
Payment (final)
(published December 15
2017)
Reconciliation Payment
Amount
(determined by June 2019)
ELR
(Estimated
Revenue)
> of December 2016—
November 2017 just
prior to Service Year or
2016 Actual
Actual Licensing
Revenue 2018
ACFS
(Avg. Calls for
Service)
Three (3) year rolling
average (2014, 2015,
2016)
N/A
AA
(Avg. Animal
intakes)
Three (3) year rolling
average (2014, 2015,
2016)
N/A
ALI (Avg.

Licenses
Issued)
Three (3) year rolling
average (2014, 2015,
2016)
N/A
Pop,
(Population)
OFM April 2017,
adjusted for all
annexations ... 2,500
occurring (and
Same, adjusted for all
annexations >_ 2,500
occurring (and Latecomer
Cities joining) after April
Summary of Calculation Periods for Use and Population Components This Exhibit restates in summary table form the Calculation Periods used for calculating the usage and population components in the formulas to derive Estimated Payments. See Exhibit C for complete formulas and definitions of the formula components.

ELR is Estimated Licensing Revenue attributable to the City ACFS (Average Calls for Service) is the rolling three (3) year average number of Calls for Service originating in the City
AA (Average Animals) is the rolling three (3) year average number of animals in the shelter attributable to the City
ALI (Average Licenses Issued) is the Rolling three (3) year average number of active paid regular pet licenses issued to City residents
Pop is Population of the City expressed as a percentage of all Contracting Parties; Calculation Periods -- Service Year 2018
Document Dated 6-28-17 45
Exhibit C-6:

Summary of Calculation Periods for Use and Population Components Tilis Exhibit restates in summary table form the Calculation Periods used for calculating the usage and population components in the formulas to derive Estimated Payments. See Exhibit C for complete formulas and definitions of the formula components.

ELR is Estimated Licensing Revenue attributable to the City ACFS (Average Calls for Service) is the rolling three (3) year average number of Calls for Service originating in the City
AA (Average Animals) is the rolling three (3) year average number of animals in the shelter attributable to the City
ALI (Average Licenses Issued) is the Rolling three (3) year average number of active paid regular pet licenses issued to City residents
Pop is Population of the City expressed as a percentage of all Contracting Parties; Calculation Periods -- Service Year 2018
Component Estimated 2018 Reconciliation Payment
Payment (final) Am.ount
(pubLshed December 15 (determined by June 2019)
2017)
ELR > of December 2016- Actual Licensing
(Estimated November 2017 just Revenue 2018
Revenue) prior to Service Year or
2016 Actual
ACFS Three (3) year rolling NIA
(Avg. Calls for average(2014,2015,
Service) 2016)
AA Three (3) year rolling NIA
(Avg. Animal average (2014, 2015,
intakes) 2016)
ALI (Avg. Three (3) year rolling NIA
Licenses average (2014, 2015,
Issued) 2016)
Pop, OFM April 2017, Same, adjusted for all
(Population) adjusted for all annexations~ 2,500
annexations~ 2,500 occurring (and Latecomer
occurring (and Cities joining) after April
Document Dated 6-28-17 45

8.1.e
Packet Pg. 158 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Calculation Periods: Service Year 2019 and subsequent Service Years Latecomer Cities joining) 2017 and before the end of
after April 2017 and
before the end of 2018
2018
Component Estimated (Service
Year)
Payment (published
December 15 prior to
Service Year)
Reconciliation
Payment Amount
(determined by June 30
following each Service
Year)
ELR > of DecemberNovember just prior to
Service Year or
previous complete
calendar year
Actual Licensing
Revenue (Service Year)
ACFS Three (3) year rolling
average (2014, 2015,
2016)
N/A
AA Three (3) year rolling
average (2014, 2015,
2016)
N/A
All Three (3) year rolling
average (2014, 2015,
2016)
N/A
Pop, OFM April prior to prior
to Service Year, adjusted
for all annexations ?.
2,500 and/or Latecomer
Cities joining that are
known to take effect
prior to or during the
Service Year.

Same, adjusted for all
annexations z 2,500
and/or Latecomer Cities
joining, occurring prior
to or during the Service
Year.

If the Agreement is extended for a second term, calculated cost and reconciliation shall be developed in a manner comparable to Service Year 2019 as shown above.

Document Dated 6-28-17 46
'
Latecomer Cities joining) 2017 and before the end of
after April 2017 and 2018
before the end of 2018
Clul' a c · at10n P'dS eno s: erv1ce Y ear 2019 an d su b sequent s erv1ce y ears Component "Estimated (Service Reconciliation
Year) Payme.nt Amount
Payment (published (det:errntned by June 30
December 15 prior to follmving each Service
Service Year) y~~r) -- ELR > of December- Actual Licensing November just prior to Revenue (Service Year)
Service Year or
previous complete
calendar year
ACFS Three (3) year rolling NIA
average (2014, 2015,
2016)
AA Three (3) year rolling NIA
average (2014, 2015,
2016)
ALI Three (3) year rolling NIA
average (2014, 2015,
2016)
Pop, OFM April prior to prior Same, adjusted for all
to Service Year, adjusted annexations ~ 2,500
for all annexations ~ and/or Latecomer Cities
2,500 and/or Latecomer joining, occurring prior
Cities joining that are to or during the Service
known to take effect Year.
prior to or during the
Service Year.

If the Agreement is extended for a second term, calculated cost and reconciliation shall be developed in a manner comparable to Service Year 2019 as shown above.

Document Dated 6-28-17 46

8.1.e
Packet Pg. 159 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Exhibit C-7
Payment and Calculation Schedule
Item Date
Final Estimated 2018 Payment calculation
provided to City by County
December 15, 2017
2018 Estimated Payment due August 15, 2018
2018 Reconciliation Adjustment Amount
calculated
On or before June 30, 2019
2018 Reconciliation Adjustment Amount
payable
On or before August 15, 2019
Item Date
Final Estimated 2019 Payment calculation
provided to City by County
December 15, 2018 (December 15 prior to
start of Service Year)
2019 Estimated Payment due August 15, 2019 (August 15 of Service Year 2019 Reconciliation Adjustment Amount
calculated
On or before June 30, 2020 (by June 30
immediately following the Service Year)
2019 Reconciliation Adjustment Amount
Payable
August 15, 2020 (by August 15 immediately
following the Service Year)
Notice of Intent by one or more of the
Parties to opt out of the automatic extension
for an additional five (5) year term.

June 30, 2021
Deadline for written agreement to
Contingent Extension (per section 4(b)
March 1, 2022
Service Year 2018
Service Year 2019 and subsequent years
The schedule is developed in the same manner as described above for all Service Years unless otherwise noted in the Agreement.

Additional timelines are in place to commence and complete negotiations for an extension of the Agreement:

See Section 4 of Agreement for additional details on Extension of the Agreement Term for an additional five (5) year term.

Dates for remittal to County of pet license Not less than monthly, 15 days following Document Dated 6-28-17 47
Exhibit C-7
Payment and Calculation Schedule
Service Year 2018
Item Date
Final Estimated 2018 Payment calculation December 15, 2017 provided to City by County
2018 Estimated Payment due August 15, 2018
2018 Reconciliation Adjustment Amount On or before June 30, 2019 calculated
2018 Reconciliation Adjustment Amount On or before August 15, 2019 payable
s erv1ce Y ear 2019 an d b su sequen t years
Item Date.

Final Estimated 2019 Payment calculation December 15, 2018 (December 15 prior to provided to City by County start of Service Year)
2019 Estimated Payment due August 15, 2019 (August 15 of Service Year 2019 Reconciliation Adjustment Amount On or before June 30, 2020 (by June 30 calculated immediately following the Service Year)
2019 Reconciliation Adjustment Amount August 15, 2020 (by August 15 immediately Payable following the Service Year)
The schedule is developed in the same manner as described above for all Service Years unless otherwise noted in the Agreement.

Additional timelines are in place to commence and c:omplete negotiations for an extension of the Agreement:

Notice of Intent by one or more of the June 30, 2021
Parties to opt out of the automatic extension
for an additional five (5) year term.

Deadline for written agreement to March 1, 2022
Contingent Extension (per section 4(b)
See Section 4 of Agreement for additional details on Extension of the Agreement Term for an additional five (5) year term.

I Dates for remittal to County of pet license I Not less than monthly, 15 days following Document Dated 6-28-17 47

8.1.e
Packet Pg. 160 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement sales revenues processed by Contracting
Cities (per section 3.c)
the end of the calendar month.

Requests for Enhanced Licensing Support Services in a Service Year may be made at any time on or before December 1, prior to the Service Year, unless mutually agreed to by the County and City.

Document Dated 6-28-17 48
sales revenues processed by Contracting
Cities (per section 3.c)
the end of the calendar month.

Requests for Enhanced Licensing Support Services in a Service Year may be made at any time on or before December 1, prior to the Service Year, unless mutually agreed to by the County and City.

Document Dated 6-28-17 48

8.1.e
Packet Pg. 161 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Exhibit D
Reconciliation
ANFCo =
Actual
Revenue +
Transition
Credit +
Shelter
Credit -
Cost
Allocation -
Other
Services
Charge

AR TC SC CA OSC
The purpose of the reconciliation calculation is to adjust payments made each Service Year by Contracting Parties to reflect actual licensing and non-licensing revenue, and various credits, as compared to the estimates of such revenues and credits incorporated in the Estimated Payment calculations, and to adjust for population changes resulting from annexations of areas with a population of over 2,500 (if any) and the addition of Latecomer Cities. To accomplish this, an "Adjusted Net Final Cost" ("ANFC") calculation is made each June for each Contracting Party as described below, and then adjusted for various factors as described in this Exhibit D.

As noted in Section 7 of the Agreement, the Parties intend that receipt of Animal Services should not be a profit-making enterprise. When a City receives revenues in excess of its costs under this Agreement (including costs of PAWS or other animal service providers, if applicable), such excess will be reinvested to reduce costs incurred by the County. The cost allocation formulas of this Agreement are intended to achieve this outcome.

Terms not otherwise defined here have the meanings set forth in Exhibit C or the body of the Agreement.

Calculation of ANFC and Reconciliation Adjustment Amount The following formula will be used to calculate the Reconciliation Adjustment Amount, which shall be payable by August 15. The factors in the formula are defined below. As described in paragraphs A and B, the subscript "0" denotes the initial calculation; subscript "1" denotes the final calculation.

ANFCo = AR + TC SC - CA - OSC
A. If ANFC0 0, i.e., revenues and credits are greater than costs (adding the cost factor "OSC" in the formula for Contracting Cities purchasing shelter services from PAWS (or other animal service providers) and/or purchasing Enhanced Control Services and/or Enhanced Licensing Support Services), then:

Document Dated 6-28-17 49
I
l
Exhibit D
Reconciliation
The purpose of the reconciliation calculation is to adjust payments made each Service Year by Contracting Parties to reflect actual licensing and non-licensing revenue, and various credits, as compared to the estimates of such revenues and credits incorporated in the Estimated Payment calculations, and to adjust for population changes resulting from annexations of areas with a population of over 2,500 (if any) and the addition of Latecomer Cities. To accomplish this, an" Adjusted Net Final Cost" (" ANFC") calculation is made each June for each Contracting Party as described below, and then adjusted for various factors as described in this Exhibit D.

As noted in Section 7 of the Agreement the Parties intend that receipt of Animal Services should not be a profit-making enterprise. When a City receives revenues in excess of its costs under this Agreement·(including costs of PAWS or other animal service providers, if applicable), such excess will be reinvested to reduce costs incurred by the County. The cost allocation formulas of this Agreement are intended to achieve this outcome.

Terms not otherwise defined here have the meanings set forth in Exhibit C or the body of the Agreement.

Calculation of ANFC and Reconciliation Adjustment Amount The following formula will be used to calculate the Reconciliation Adjustment Amount, which shall be payable by August 15. The factors in the formula are defined below. As described in paragraphs A and B, the subscript "O" denotes the initial calculation; subscript "1" denotes the final calculation.

Actual Transition Shelter · Cost Other
ANFCo= Revenue + Credit + Credit - Allocation - Services Charge
AR TC SC CA osc
ANFCo =AR+TC+SC -CA-OSC
A. If ANFCo ~ 0, i.e., revenues and credits are greater than costs (adding the cost factor "OSC" in the formula for Contracting Cities purchasing shelter services from PAWS (or other animal service providers) and/or purchasing Enhanced Control Services and/or Enhanced Licensing Support Services), then:

Document Dated 6-28-17 49

8.1.e
Packet Pg. 162 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement ANFC1= 0, i.e., it is reset to zero and the difference between ANFCo and ANFCI is set aside by the County (or, if the revenues are not in the possession of the County, then the gap amount is payable by the City to the County by August 15) and all such excess amounts from all Contracting Parties where ANFCo >_ 0 are allocated to the County to offset costs incurred by the County that are not included in the cost allocation model (excluding unincorporated area only costs). Contracting Parties for which ANFCo 0 do not receive a reconciliation payment.

B. If ANFCo< 0, i.e., costs are greater than revenues (without considering "W" for those Contracting Cities purchasing shelter services from PAWS,(or other animal service providers) Enhanced Control Services, and/or Enhanced Licensing Support Services), then the negative dollar amount is not "reset" and ANFClis the same as ANFCo.

C. If, ANFCi < Total Estimated Payments made in the Service Year, then the difference shall be paid by the County to the City no later than August 15, except that if a City is receiving a Transition Credit and/or a Shelter Credit, the difference shall be used to offset the Credit (s) until the Credit (s) are reduced to zero, at which point the remaining difference shall be paid by the County to the City; if ANFCT > Total Estimated Payments made in the Service Year, then the difference shall be paid by the City to the County no later than August 15.

Where:
"AR" is Actual Licensing Revenue, less refunds and rebates, attributable to the City, based on actual Licensing Revenues received from residents of the City in the Service Year. (License Revenue that cannot be attributed to a specific Party (e.g., License Revenue associated with incomplete address information), will be allocated amongst the Parties based on their respective percentages of total AR).
"TC" is the Transition Funding Credit, if any, for the Service Year. "SC" is the Shelter Credit, if any, for the Service Year. "OSC" Other Services Charge is the actual amount paid by a City receiving shelter services to PAWS (or other animal service providers) for such services during the Service Year, if any, plus the actual amount paid or owed by a City to the County for the purchase of Enhanced Control Services and/or Enhanced Licensing Support Services, during the Service Year, if any.

Document Dated 6-28-17 50
ANFC1 = 0, i.e., it is reset to zero and the difference between ANFCo and ANFC1 is set aside by the County ( or, if the revenues are not in the possession of the County, then the gap amount is payable by the City to the County by August 15) and all such excess amounts from all Contracting Parties where ANFCo ~ 0 are allocated to the County to offset costs incurred by the County that are not included in the cost allocation model (excluding unincorporated area only costs). Contracting Parties for which ANFCo ~ 0 do not receive a reconciliation payment.

B. If ANFCo < 0, i.e., costs are greater than revenues (without considering "W" for those Contracting Cities purchasing shelter services from PAWS,( or other animal service providers) Enhanced Control Services, and/or Enhanced Licensing Support Services), then the negative dollar amount is not "reset" and ANFC1 is the same as A NF Co.

C. If, ANFC1 < Total Estimated Payments made in the Service Year, then the difference shall be paid by the County to the City no later than August 15, except that if a City is receiving a Transition Credit and/or a Shelter Credit, the difference shall be used to offset the Credit (s) until the Credit (s) are reduced to zero, at which point the remaining difference shall be paid by the County to the City; if ANFC1 > · Total Estimated Payments made in the Service Year, then the difference shall be paid by the City to the County no later than August 15.

Where:
# AR" is Actual Licensing Revenue, less refunds and rebates, attributable to the City, based on actual Licensing Revenues received from residents of the City in the Service Year. (License Revenue that cannot be attributed to a specific Party (e.g., License Revenue associated with incomplete address information), will be allocated amongst the Parties based on their respective percentages of total AR).
11TC11 is the Transition Funding Credit, if any, for the Service Year. 11SC11 is the Shelter Credit, if any, for the Service Year. "OSC" Other Services Charge is the actual amount paid by a City receiving shelter services to PAWS (or other animal service providers) for such services during the Service Year, if any, plus the actual amount paid or owed by a City to the County for the purchase of Enhanced Control Services and/or Enhanced Licensing Support Services, during the Service Year, if any.

Document Dated 6-28-17 50

8.1.e
Packet Pg. 163 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement "CA" is the "Cost Allocation" as estimated for the Service Year for the provision of Animal Services allocated between all the Contracting Parties for the purposes of determining the Estimated Payment. The Cost Allocation is the sum of Estimated Control (EC) costs, Estimated Shelter (ES) costs, and Estimated Licensing (EL) costs calculated as described in Exhibit C.

Document Dated 6-28-17 51
II CA" is the "Cost Allocation" as estimated for the Service Year for the provision of Animal Services allocated between all the Contracting Parties for the purposes of determining the Estimated Payment. The Cost Allocation is the sum of Estimated Control (EC) costs, Estimated Shelter (ES) costs, and Estimated Licensing (EL) costs calculated as described in Exhibit C.

Document Dated 6-28-17 51

8.1.e
Packet Pg. 164 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Exhibit E
Enhanced Control Services Contract (Optional)
Between City of("City") and King County ("County")
The County will offer Enhanced Control Services to the City during the term of the Animal Services Interlocal Agreement, subject to the terms and conditions as described herein.

The provisions of this Contract are optional to both Parties and shall not be effective unless executed by both Parties.

A. The City may request services under two different options, summarized here and described in further detail below:

Option 1: for a period of not less than one year, the City may request service from an Animal Control Officer dedicated to the City ("Dedicated Officer"). Such service must be confirmed in writing through both Parties entering into this Enhanced Control Services Contract no later than August 15, unless waived by the County, of the year prior to the Service Year in which the service is requested.

Option 2: for a period of less than one year, the City may request a specified number of over-time service hours on specified days and time. Unlike Option 1, the individual officers providing the service will be determined by the County and may vary from time to time; the term "Dedicated Officer" used in the context of Option 2 is thus different than its meaning with respect to Option 1. Option 2 service must be requested no later than 60 days prior to the commencement of the period in which the service is requested, unless waived by the County.

The City shall initiate a request for enhanced service by completing and submitting Attachment A to the County. If the County determines it is able to provide the requested service, it will so confirm by completing and countersigning Attachment A and signing this Contract and returning both to the City for final execution.

B. The County will provide enhanced Control Services to the City in the form of an Animal Control Officer dedicated to the City ("Dedicated Officer") as described in Attachment A and this Contract.

1. Costs identified in Attachment A for Option 1 are for one (1) year of service beginning in 2018. Costs will be based on the budgeted annual cost for the service year for which the service is provided, and shall include the cost of the employee (salary, benefits), equipment (which shall not exceed 3,000 annually) Document Dated 6-28-17 52
ExhibitE
Enhanced Control Services Contract (Optional)
Between City of _______ ("City") and King County (//County") The Cotmty will offer Enhanced Control Services to the City during the term of the Animal Services Interlocal Agreement, subject to the terms and conditions as described herein.

The provisions of this Contract are optional to both Parties and shall not be effective unless executed by both Parties.

A. The City may request services under two different options, summarized here and described in further detail b_elow:

Option 1: for a period of not less than one year, the City may request service from an Animal Control Officer dedicated to the City ("Dedicated Officer"). Such service must be confirmed in writing through both Parties entering into this Enhanced Control Services Contract no later than August 15, unless waived by the County, of the year prior to the Service Year in which the service is requested.

Option 2: for a period of less than one" year, the City may request a specified number of over-time service hours on specified days and time. Unlike Option 1, the individual officers providing the service will be determined by the County and may vary from time to time; the term "Dedicated Officer" used in the context of Option 2 is thus different than its meaning with respect to Option 1. Option 2 service must be requested no later than 60 days prior to the commencement of the period in which the service is requested, unless waived by the County.

The City shall initiate a request for enhanced service by completing and submitting Attachment A to the County. If the County determines it is able to provide the requested service, it will so confirm by completing and countersigning Attachment A and signing this Contract and returning both to the City for final execution.

B. The County will provide enhanced Control Services to the City in the form of an Animal Control Officer dedicated to the City ("Dedicated Officer") as described in Attachment A and this Contract.

1. Costs identified in Attachment A for Option 1 are for one (1) year of service beginning in 2018. Costs will be based on the budgeted annual cost for the service year for which the service is provided, and shall include the cost of the employee (salary, benefits), equipment (which shall not exceed 3,000 annually) Document Dated 6-28-17 52

8.1.e
Packet Pg. 165 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement and animal control vehicle for the employee's use). Costs are subject to adjustment each year.

2. Costs for Option 2 will be determined by the County each year based on its actual hourly overtime pay for the individual Animal Control Officers providing the service, plus mileage at the federal reimbursement rate. The number of . miles for which mileage is charged shall be miles which would not have been traveled but for the provision of the enhanced service.

3. Costs paid for enhanced services will be included in the Reconciliation calculation for each Service Year, as described in Exhibit D of the Agreement (see "Other Service Charges").

C. Services of the Dedicated Officer shall be in addition to the Animal Services otherwise provided to the City by the County through the Agreement. Accordingly, the calls responded to by the Dedicated Officer shall not be incorporated in the calculation of the City's Calls for Service (as further described in Exhibit C and D to the Agreement).

D. The scheduling of work by the Dedicated Officer will be determined by mutual agreement of the contract administrators identified in the Agreement, and (in the case of a purchase of service under Option 1) the mutual agreement of officials of other Contracting Cities named as contract administrators that have committed to sharing in the expense of the Dedicated Officer. In the event the parties are unable to agree on scheduling, the County shall have the right to finally determine the schedule of the Dedicated Officer(s).

E. Control Services to be provided to the City pursuant to this Enhanced Services Contract include Control Services of the type and nature as described under the Agreement with respect to Animal Control Officers serving in Control Districts, and include but are not limited to, issuing written warnings, citations and other enforcement notices and orders on behalf of the City, or such other services as the Parties may reasonably agree.

F. The County will provide the City with a general periodic calendar of scheduled service in the City, and a monthly report of the types of services offered and performed.

G. For Services purchased under Option 1: An FTE will be scheduled to serve 40 hour weeks, however, with loss of service hours potentially attributable to vacation, sick leave, training and furlough days, not less than 1600 hours per year will be provided.

Similarly, a half-time FTE will provide not less than 800 hours per year. The County shall submit to the City an invoice and billing voucher at the end of each calendar quarter, excepting that during the 4th quarter of each year during the term of this Document Dated 6-28-17 53
' I I
and animal control vehicle for the employee's use). Costs are subject to adjustment each year.

2. Costs for Option 2 will be determined by the County each year based on its actual hourly overtime pay for the individual Animal Control Officers providing the service, plus mileage at the federal reimbursement rate. The number of miles for which mileage is charged shall be miles which would not have been traveled but for the provision of the enhanced service.

3. Costs paid for enhanced services will be included in the Reconciliation calculation for each Service Year, as described in Exhibit D of the Agreement (see "Other Service Charges").

C. Services of the Dedicated Officer shall be in addition to the Animal Services otherwise provided t0 the City by the County through the Agreement. Accordingly, the calls responded to by the Dedicated Officer shall not be incorporated in the calculation of the City's Calls for Service (as further described in Exhibit C and D to the Agreement).

D. The scheduling of work by the Dedicated Officer will be determined by mutual agreement of the contract administrators identified in the Agreement, and (in the case of a purchase of service under Option 1) the mutual agreement of officials of other Contracting Cities named as contract administrators that have committed to sharing in the expense of the Dedic~ted Officer. In the event the parties are unable to agree on scheduling, the County shall have the right to finally determine the schedule of the Dedicated Officer(s).

E. Control Services to be provided to the City pursuant to this Enhanced Services Contract include Control Services of the type and nature as described under the Agreement with respect to Animal Control Officers serving in Control Districts, and include but are not limited to, issuing written warnings, citations and other enforcement notices and orders on behalf of the City, or such other services as the Parties may reasonably agree.

F. The County will provide the City with a general periodic calendar of scheduled service in the City, and a monthly report of the types of services offered and performed.

G. For Services purchased under Option 1: An FTE will be scheduled to serve 40 hour weeks, however, with loss of service hours potentially attributable to vacation, sick leave, training and furlough days, not less than 1600 hours per year will be provided.

Similarly, a half-time FTE will provide not less than 800 hours per year. The County shall submit to the City an invoice and billing voucher at the end of each calendar quarter, excepting that during the 4th quarter of each year during the term of this Document Dated 6-28-17 53

8.1.e
Packet Pg. 166 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Contract, an invoice shall be submitted to the City no later than December 15th. All invoiced amounts shall be payable by the City within 30 days of the invoice date.

Alternatively, the City (s) and the County may agree to include the cost of the Enhanced Services into the Reconciliation process. Either way, if the costs are paid during the Service Year, they shall be credited as part of Reconciliation.

H. For Services purchased under Option 2: The County shall submit to the City an invoice and billing voucher at the end of each calendar quarter. All invoiced amounts shall be payable by the City within 30 days of the invoice date. Alternatively, the City (s) and the County may agree to include the cost of the Enhanced Services into the Reconciliation process. Either way, if the cost are paid during the Service Year, they shall be credited as part of Reconciliation.

I. The City or County may terminate this Enhanced Services Contract with or without cause upon providing not less than 3 months written notice to the other Party; provided that, if the City has purchased services under Option 1 and is sharing the Enhanced Control Services with other Contracting Cities, this Contract may only be terminated by the City if: (1) all such other Contracting Cities similarly agree to terminate service on such date, or (2) if prior to such termination date another Contracting City or Cities enters into a contract with the County to purchase the Enhanced Control Service that the City wishes to terminate; provided further: except as provided in Paragraph A. Option 1, a Contract may not be terminated if the term of service resulting is less than one year.

J. All terms of the Agreement, except as expressly stated otherwise in this Exhibit, shall apply to this Enhanced Control Services Contract. Capitalized Terms not defined herein have those meanings as set forth in the Agreement.

IN WITNESS WHEREOF, the Parties hereto have caused this Enhanced Services Contract to be executed effective as of this day of 201_.

King County City of
By: By:

Date Date
Document Dated 6-28-17 54
Contract, an invoice shall be submitted to the City no later than December 151h. All invoiced amounts shall be payable by the City within 30 days of the invoice date.

Alternatively, the City (s) and the County may agree to include the cost of the Enhanced Services into the Reconciliation process. Either way, if the costs are paid during the Service Year, they shall be credited as part of Reconciliation.

H. For Services purchased under Option 2: The County shall submit to the City an invoice and billing voucher at the end of each calendar quarter. All invoiced amounts shall be payable by the City within 30 days of the invoice date. Alternatively, the City (s) and the County may agree to include the cost of the Enhanced Services into the Reconciliation process. Either way, if the cost are paid during the Service Year, they shall be credited as part of Reconciliation.

I. The City or County may terminate this Enhanced Services Contract with or without cause upon providing not less than 3 months written notice to the other Party; provided that, if the City has purchased services under Option 1 and is sharing the Enhanced Control Services with other Contracting Cities, this Contract may only be terminated by the City if: (1) all such other Contracting Cities similarly agree to terminate service on such date, or (2) if prior to such termination date another Contracting City or Cities enters into a contract with the County to purchase the Enhanced Control Service that the City wishes to terminate; provided further: except as provided in Paragraph A. Option l, a Contract may not be terminated if the term of service resulting is less than one year.

J. All terms of the Agreement, except as expressly stated otherwise in this Exhibit, shall apply to this Enhanced Control Services Contract. Capitalized Terms not defined herein have those meanings as set forth in the Agreement.

IN WITNESS WHEREOF, the Parties hereto have caused this Enhanced Services Contract to be executed effective as of this ___ day of __, 201_.

King County City of ________ _
By: By:

Date Date
Document Dated 6-28-17 54

8.1.e
Packet Pg. 167 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Exhibit E: Attachment A

ENHANCED CONTROL SERVICES OPTION REQUEST
(to be completed by City requesting Enhanced Control Services; final service terms subject to adjustment by County and agreement by City and will be confirmed in writing executed and appended to Enhanced Control Service Contract/Exhibit E) City
Requested Enhanced Control Services Start Date:

Requested Enhanced Control Services End Date:
*term of service must be at least one year, except if purchasing services under Option 2.

Please indicate whether City is requesting services under Option 1 or Option 2:

Option 1:
% of Full Time Equivalent Officer (FTE) requested:
requests must be in multiples of either 20% or 25%)
(minimum request: 20%;
Option 2:

Overtime Hours purchase from existing ACO staff: hours per (week /month) General Description of desired services (days, hours, nature of service):

For Option 1:

Contracting Cities with whom the City proposes to share the Enhanced Control Services, and proposed percentages of an FTE those Cities are expected to request:

On behalf of the City, the undersigned understands and agrees that the County will attempt to honor requests but reserves the right to propose aggregated, adjusted and Document Dated 6-28-17 55
Exhibit E: Attachment A

ENHANCED CONTROL SERVICES OPTION REQUEST
(to be completed by City requesting Enhanced Control Services; final service terms subject to adjustment by County and agreement by City and will be confirmed in writing executed and appended to Enhanced Control Service Contract/Exhibit E) Requested Enhanced Control Services Start Date: __________ _ Requested Enhanced Control Services End Date: *
*term of service must be at least one year, except if purchasing services under Option 2.

Please indicate whether City is requesting services under Option 1 or Option 2:
__ Option 1:
% of Full Time Equivalent Officer (FTE) requested: __ (minimum request: 20%; requests must be in multiples of either 20% or 25%)
__ Option 2:

Overtime Hours purchase from existing ACO staff: _ hours per (week /month) General Description of desired services (days, hours, nature of service):

For Option 1:

Contracting Cities with whom the City proposes to share the Enhanced Control Services, and proposed percentages of an FTE those Cities are expected to request:

On behalf of the City, the undersigned understands and agrees that the County will attempt to honor requests but reserves the right to propose aggregated, adjusted and Document Dated 6-28-17 55

8.1.e
Packet Pg. 168 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement variously scheduled service, including but not limited to adjusting allocations of service from increments of 20% to 25%, in order to develop workable employment and scheduling for the officers within then-existing work rules, and that the City will be allowed to rescind or amend its request for Enhanced Control Services as a result of such proposed changes.

Option 1- Example 1:

Aggregate of 50% of an FTE Requested by
all Participating Cities
Optionl - Example 2:

Aggregate of 1 FTE Requested by all
Participating Cities
Cost to City: (% of Half-Time FTE Cost to City: ( % of FTE requested) x requested) x $69,182/year in 2018 118,152/year in 2018* Example: if City A requests 25% of an Example: If City A requests 25% of an FTE FTE ** and City B requests 25% of an and City B requests 25% of an FTE and FTE**, then each city would pay $17,295for City C requests 50% of an FTE, Cities A Enhanced Control Services from July 1, and B would pay $14,769and City C would 2018 through December 31, 2018 (6 pay $29,538 for Enhanced Control Services months). from July 1, 2018 through December 31,
2018 (6 months)
**(50% of a Half-Time FTE)
Requests that cannot be combined to equal 50% of an FTE, 100% of an FTE, or some multiple thereof may not be honored. Service must be requested for a minimum term of one-year, except as permitted by Paragraph A. Option 1. .Service may not extend beyond the term of the Agreement.

City requests that alone or in combination with requests of other Contracting Cities equal at least 50% of an FTE will be charged at the rate in Column 1 below.

City requests that alone or in combination with other requests for Enhanced Control Services equal 100% of an FTE will be charged at the rate in Column 2 below.

Cities may propose a different allocation approach for County consideration.

An FTE will be scheduled to serve 40 hour weeks, however, with loss of hours potentially attributable to vacation, sick leave, training and furlough days, a minimum of 1600 hours per year will be provided. A half-time FTE will provide a minimum of 800 hours per year.

For example, a commitment to purchase 20% of an FTE for enhanced service will result in provision of not less than 320 hours per year..

Hours of service lost for vacation, sick leave, training and furlough days will be allocated on pro rata basis between all Contracting Cities sharing the services of that FTE. * This example is based on 2018 budgeted costs. Costs will be based on actual Service Year budgeted costs.

Document Dated 6-28-17 56
variously scheduled service, including but not limited to adjusting allocations of service from increments of 20% to 25%, in order to develop workable employment and scheduling for the officers within then-existing work rules, and that the City will be allowed to rescind or amend its request for Enhanced Control Services as a result of such proposed changes.

Requests that cannot be combined to equal 50% of an FTE, 100% of an FTE, or some multiple thereof may not be honored. Service must be requested for a minimum term of one.:.year, except as permitted by Paragraph A. Option 1. .Service may not extend beyond the term of the Agreement.

City requests that alone or in combination with requests of other Contracting Cities equal at least 50% of an FTE will be charged at the rate in Column 1 below.

City requests that alone or in combination with other requests for Enhanced Control Services equal 100% of an FTE will be charged at the rate in Column 2 below.

Cities may propose a different allocation approach for County consideration.

An FTE will be scheduled to serve 40 hour weeks, however, with loss of hours potentially attributable to vacation, sick leave, training and furlough days, a minimum of 1600 hours per year will be provided. A half-time FIB will provide a minimum of 800 hours per year.

For example, a commitment to purchase 20% of an FTE for enhanced service will result in provision of not less than 320 hours per year ..

Hours of service lost for vacation, sick leave, training and furlough days will be allocated on pro rata basis between all Contracting Cities sharing the services of that FTE.

Option 1 - Example 1: Optionl - Example 2:

Aggregate of 50% of an FTE Requested by Aggregate of 1 FTE Requested by all all Participating Cities Participating Cities
Cost to City: (% of Half-Time FI'E Cost to City: ( % of FTE requested) x requested) x $69,182/year in 2018 118,152/year in 2018* Example: if City A requests 25% of an Example: If City A requests 25% of an FTE FTE ** and City B requests 25% of an and City B requests 25% of an FTE and FTE**, then each city would pay $17,295for City C requests 50% of an FTE, Cities A Enhanced Control Services from July 1, and B would pay $14,769and City C would 2018 through December 31, 2018 (6 pay $29,538 for Enhanced Control Services months). from July 1, 2018 through December 31,
2018 ( 6 months)
**(50% of a Half-Time FTE)
* This example is based on 2018 budgeted costs. Costs will be based on actual Service Year budgeted costs.

Document Dated 6-28-17 56

8.1.e
Packet Pg. 169 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement For Option 2:

On behalf of the City, the undersigned understands and agrees that the County will confirm what services, if any, it can provide, and at what costs, by completing this Attachment A, and the City must signify whether it accepts the County's offer by signing the Enhanced Services Contract.

Request Signed as of thisday of
City of
By:

Its
To be completed by King County:
, 201_.

Option 1: The County hereby confirms its ability and willingness to provide Enhanced Control services as requested by the City in this Attachment A, with adjustments as noted below (if any):

The FTE Cost for the Service Year in which the City has requested service is:

Option 2: the County confirms its ability to provide control service overtime hours as follows (insert description—days/hours):

Such overtime hours shall be provided at a cost of $, (may be a range) per service hour, with the actual cost depending on the individual(s) assigned to work the hours, plus mileage at the federal reimbursement rate.

King County
By:

Its
Date:

Document Dated 6-28-17 57
For Option 2:

On behalf of the City, the undersigned understands and agrees that the County will confirm what services, if any, it can provide, and at what costs, by completing this Attachment A, and the City must signify whether it accepts the County's offer by signing the Enhanced Services Contract. ·
Request Signed as of this _ day of ___ , 201_.

City of _ ______ _ ___ _
By: _ _ _________ _
Its ~ ------ - ~ ----~
To be completed by King County:
_ _ Option 1: The County hereby confirms its ability and willingness to provide Enhanced Control services as requested by the City in this Attachment A, with adjustments as noted below (if any):

The FTE Cost for the Service Year in which the City has requested service is:
$ __ _
__ Option 2: the County confirms its ability to provide control service overtime hours as follows (insert description-days/hours):

Such overtime hours shall be provided at a cost of $ (may be a range) per service hour, with the actual cost depending on the individual(s) assigned to work the hours, plus mileage at the federal reimbursement rate.

King County
By:~-------- --- Its -------~----- Date: ________ _ _ _ Document Dated 6-28-17 57

8.1.e
Packet Pg. 170 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Exhibit F
Enhanced Licensing Support Services - Terms of Service (Optional) The County is prepared to offer Enhanced Licensing Support Services to the City subject to the terms and conditions described herein, between a City and the County having executed the Enhanced Licensing Support Services Agreement and Acknowledgement form ("Acknowledgement"). The provisions of this Exhibit are optional and shall not be effective unless this Exhibit is executed by both the City and the County and both parties have entered into the underlying Animal Services Interlocal Agreement (the "Agreement").

A. Service Requests, Submittal: Requests for the County to provide Enhanced Licensing Support Services should be made by submitting the Enhanced Licensing Support Services Acknowledgment form (Attachment A to this Exhibit F) to the County between June 30 and December 1 of the calendar year prior to year in which such services are requested ("Service Year"). A separate Acknowledgment shall be submitted for each Service Year, unless specified otherwise in the Acknowledgement between the City and the County. The Acknowledgement form shall identify the Revenue Target (the amount of licensing revenue estimated to be gained through Enhanced Licensing Support Services) requested by the City.

B. County to Determine Service Availability: The County will determine whether it has capacity to provide the requested service based on whether it has staff and other resources available, and consistent with the priorities stated in Section 7.c of the Agreement. The County may adjust the Licensing Revenue Target based on the capacity of the County to fulfill the requested service.

C. Services Provided by County, Cost: The County will determine the Enhanced Licensing Support Service activities it will undertake to achieve the Licensing Revenue Target. Activities may include, but are not limited to canvassing, mailings, calls to non-renewals. In completing Attachment A to confirm its ability to provide Enhanced Licensing Support Services to the City, the County shall identify the cost for such service for the applicable Service Year or years if more than one year is requested. If the City accepts the County's proposed costs, it shall so signify by countersigning Attachment A.

D. Services Provided by City: Active participation by the City is an important success factor in the overall pet licensing process. The City may, at the City's additional cost, Document Dated 6-28-17 58
ExhibitF
Enhanced Licensing Support Services -Terms of Service (Optional) The County is prepared to offer Enhanced Licensing Support Services to the City subject to the terms and conditions described herein, between a City and the County having executed the Enhanced Licensing Support Services Agreement and Acknowledgement form (" Acknowledgement"). The provisions of this Exhibit are optional and shall not be effective unless this Exhibit is executed by both the City and the County and both parties· have entered into the underlying Animal Services Interlocal Agreement (the II Agreement").

A. Service Requests, Submittal: Requests for the County to provide Enhanced Licensing Support Services should be made by submitting the Enhanced Licensing Support Services Acknowledgment form (Attachment A to this Exhibit F) to the County between June 30 and December 1 of the calendar year prior to year in which such services are requested ("Service Year"). A separate Acknowledgment shall be submitted for each Service Year, unless specified otherwise in the Acknowledgement between the City and the County. The Acknowledgement form shall identify the Revenue Target (the amount of licensing revenue estimated to be gained through Enhanced Licensing Support Services) requested by the City.

B. County to Determine Service Availability: The County will determine whether it has capacity to provide the requested service based on whether it has staff and other resources available, and consistent with the priorities stated in Section 7.c .of the Agreement. The County may adjust the Licensing Revenue Target based on the capacity of the County to fulfill the requested service.

C. Services Provided by County, Cost: The County will determine the Enhanced Licensing Support Service activities it will undertake to achieve the Licensing Revenue Target. Activities may include, but are not limited to canvassing, mailings, calls to non-renewals. In completing Attachment A to confirm its ability to provide Enhanced Licensing Support Services to the City, the County shall identify the cost for such service for the applicable Service Year or years if more than one year is requested. If the City accepts the County's proposed costs, it shall so signify by countersigning Attachment A.

D. Services Provided by City: Active participation by the City is an important success factor in the overall pet licensing process. The City may, at the City's additional cost, Document Dated 6-28-17 58

8.1.e
Packet Pg. 171 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement engage in the following activities to help enhance the overall effectiveness of the marketing effort:

1. Include inserts regarding animal licensing in bills or other mailings as may be allowed by law, at the City's cost. The County may provide the design for the insert and coordinate with the City to deliver the design on an agreed upon schedule.

2. Dedicate volunteer/staff hours to help follow up on pet licenses that are not renewed.

3. Provide representation at local public events to inform City residents about the Animal Services Program and promote pet licensing.

4. Inform City residents about the Animal Services Program and promote pet licensing utilizing print and electronic media including the city's website, social media, community brochures and newsletter ads/articles, signage/posters and pet licensing applications in public areas of city buildings and parks.

5. Appoint a representative to serve on the Joint City-County Collaboration Committee marketing subcommittee; this representative shall attend the quarterly meetings of the subcommittee and help shape and apply within the City the joint advertising strategies developed by consensus of the subcommittee.

E. Selection of Licensing Revenue Target (RT) and Payment for Enhanced Licensing Revenue Support:

1. For all Contacting Cities: The City will identify a proposed Licensing Revenue Target (RT) in Attachment A. The County may propose an alternate Revenue Target. If the Parties agree upon a Licensing Revenue Target, the County shall identify its annual cost to provide service designed to achieve the target. County cannot verify and does not guarantee a precise level of Licensing Revenues to be received by the City as a result of these services. At Reconciliation, the City shall be charged for Enhanced Licensing Support Services an amount not to exceed the cost specified and agreed to in Attachment A (the "Licensing Revenue Charge"), regardless of the amount of Licensing Revenue received by the City during the Service Year (seeExhibit D of the Agreement for additional detail).

F. Other Terms and Conditions:

1. Before January 31 of the Service Year, for each City contracting for Enhanced Licensing Support Services, the County shall submit an Enhanced Licensing Support Services Marketing Plan for the upcoming season. The Marketing Plan Document Dated 6-28-17 59
engage in the following activities to help enhance the overall effectiveness of the marketing effort:

1. Include inserts regarding animal licensing in bills or other mailings as may be allowed by law, at the City's cost. The County may .provide the design for the insert and coordinate with the City to deliver the design on an agreed upon schedule.

2. Dedicate volunteer/staff hours to help follow up on pet licenses that are not renewed.

3. Provide representation at local public events to inform City residents about the Animal Services Program and promote pet licensing.

4. Inform City residents about the Animal Services Program and promote pet licensing utilizing print and electronic media including the city's website, social media, community brochures and newsletter ads/articles, signage/posters and pet licensing applications in public areas of city buildings and parks.

5. Appoint a representative to serve on the Joint City-County Collaboration Committee marketing subcommittee; this representative shall attend the quarterly meetings of the subcommittee and help shape and apply within the City the joint advertising strategies developed by consensus of the subcommittee.

E. Selection of Licensing Revenue Target (RT) and Payment for Enhanced Licensing Revenue Support:

1. For all Contacting Cities: The City will identify a proposed Licensing Revenue Target (RT) in Attachment A. The County may propose an alternate Revenue Target. If the Parties agree upon a Licensing Revenue Target, the County shall identify its annual cost to provide service designed to achieve the target. County cannot verify and does not guarantee a precise level of Licensing Revenues to be received by the City as a result of these services. At Reconciliation, the City shall be charged for Enhanced Licensing Support Services an amount not to exceed the cost specified and agreed to in Attachment A (the "Licensing Revenue Charge"), regardless of the amount of Licensing Revenue received by the City during the Service Year (see Exhibit D of the Agreement for additional detail).

F. Other Terms and Conditions:

1. Before January 31 of the Service Year, for each City contracting for Enhanced Licensing Support Services, the County shall submit an Enhanced Licensing Support Services Marketing Plan for the upcoming season. The Marketing Plan Document Dated 6-28-17 59

8.1.e
Packet Pg. 172 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement shall generally identify the various activities, scope, and scheduling to be performed. The City and County shall mutually agree on the Marketing Plan.

2. Each Party will provide the other with a periodic report of the services performed during the Service Year.

3. Either Party may terminate this Contract with or without cause by providing not less than a two (2) week advance written notice to the other Party; provided that all County costs incurred to the point of termination remain chargeable to the City as otherwiSe provided.

4. All terms of the Agreement, except as expressly stated otherwise herein, shall apply to this Contract, and Capitalized Terms not defined herein have the meanings as set forth in the Agreement.

G. Execution of Enhanced Licensing Support Services Agreement and Acknowledgment Form
Unless otherwise amended in writing, the Terms of Service noted above, if agreed, shall be documented and acknowledged by the City and County by mutually executing the Enhanced Licensing Support Services Agreement and Acknowledgment form (Exhibit F, Attachment A)
Exhibit F: Attachment A
ENHANCED LICENSING SUPPORT SERVICES AGREEMENT and

ACKNOWLEDGEMENT FORM
Final terms subject to adjustment by County and agreement by City confirmed in writing, executed and appended to the Enhanced Licensing Support Services Terms of Service —Exhibit F of the Animal Services Interlocal Agreement for 2018 Through 2022 ("the Agreement") dated effective as of July 1, 2017.)

1. City Date of Request:

2. Enhanced Licensing Support Services for Service Year:

3. Licensing Revenue Target (the amount by which the City seeks to increase its revenues in the Service Year): $

4. Contact person who will coordinate City responsibilities associated with delivery of Enhanced Licensing Support Services:

Name:

Title:

Phone:

Email:

Document Dated 6-28-17 60
shall generally identify the various activities, scope, and scheduling to be performed. The City and County shall mutually agree on the Marketing Plan.

2. Each Party will provide the other with a periodic report of the services performed during the Service Year.

3. Either Party may terminate this Contract with or without cause by providing not less than a two (2) week advance written notice to the other Party; provided that all County costs incurred to the point of termination remain chargeable to the City as otherwise provided.

4. All terms of the Agreement, except as expressly stated otherwise herein, shall apply to this Contract, and Capitalized Terms not defined herein have the meanings as set forth in the Agreement.

G. Execution of ~nhanced Licensing Support Services Agreement and Acknowledgment Form ·
Unless otherwise amended in writing, the Terms of Service noted above, if agreed, shall be documented and acknowledged by the City and County by mutually executing the Enhanced Licensing Support Services Agreement and Acknowledgment form.(Exhibit F, Attachment A)
Exhibit F: Attachment A
ENHANCED LICENSING SUPPORT SERVICES AGREEMENT and

ACKNOWLEDGEMENT FORM
Final terms subject to adjustment by County and agreement by City confirmed in writing, executed and appended to the Enhanced Licensing Support Services Terms of Service - Exhibit F of the Animal Seroices Interlocal Agreement for 2018 Through 2022 ("the Agreement") dated effective as of July 1, 2017.)

1. City ___________ ~ Date of Request:

2. Enhanced Licensing Support Services for Service Year: __ .

3. Licensing Revenue Target (the amount by which the City seeks to increase its revenues in the Service Year): $ _ ___ _

4. Contact person who will coordinate City responsibilities associated with delivery of Enhanced Licensing Support Services:

Name:

Title:

Phone:_
Email:

Document Dated 6-28-17 60

8.1.e
Packet Pg. 173 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement To be completed by King County:

The County agrees to provide the City Enhanced Licensing Support Services in Service Yearintended to generate $(the "Licensing Revenue Target") in additional Licensing Revenue for a total Service Year cost of $, some or all of which cost may be charged to the City in calculating the Enhanced Licensing Support Services Charge, as further described in the Enhanced Licensing Support Services — Terms of Service and Exhibit D of the Agreement.

IN WITNESS WHEREOF, the Parties hereto have caused this Contract for Enhanced Licensing Support Services to be executed, per the terms as specified in the Enhanced Licensing Support Services — Terms of Service, effective as of thisday of, 20_.

King County City of
By: By:

Date: Date:

Document Dated 6-2847 61
To be completed by King County:

The County agrees to provide the City Enhanced Licensing Support Services in Service Year _ _ intended to generate$ ___ (the "Licensing Revenue Target") in additional Licensing Revenue for a total Service Year cost of $ some or all of which cost may be charged to the City in calculating the Enhanced Licensing Support Services Charge, as further described in the Enhanced Licensing Support Services - Terms of Service and Exhibit D of the Agreement.

IN WITNESS WHEREOF, the Parties hereto have caused this Contract for Enhanced Licensing Support Services to be executed, per the terms as specified in the Enhanced Licensing Support Services - Terms of Service, effective as of this __ day of 20_ King County City of ________ _
By: By:

Date: Date: ---------- -------------
Document Dated 6-28-17 61

8.1.e
Packet Pg. 174 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Policy
820
Elk Grove Police Department
Policy Manual
Copyright Lexipol, LLC 2017/02/24, All Rights Reserved.

Published with permission by Elk Grove Police Department Animal Control - 1
Animal Control
820.1 PURPOSE AND SCOPE
The purpose of this policy is to establish guidelines for interacting with animals and responding to calls for service that involve animals.
820.1.1 POLICY
It is the policy of the Elk Grove Police Department to be responsive to the needs of the community regarding animal-related issues. This includes enforcing local, state and federal laws relating to animals and appropriately resolving or referring animal-related problems, as outlined in this policy. 820.2 ANIMAL CONTROL OFFICER RESPONSIBILITY
The Animal Control Officer (ACO) is assigned tasks necessary for the day-to-day responsibilities of ensuring the safety of the public, the welfare of all animals, and rabies control. The Animal Control Supervisor will schedule the Animal Control Officer’s assigned working hours. During hours when the ACO is on-duty, requests for animal control services shall be assigned by the Communication Center (Dispatch), Animal Control Supervisor, or Patrol Sergeant or Watch Commander. Requests for assistance by the ACO shall be acknowledged and responded to promptly. Animal control services are generally the primary responsibility of the Animal Control Officers and include:
(a) Animal-related matters during periods when Animal Control is available. (b) Ongoing or persistent animal nuisance complaints. Such complaints may be scheduled, if reasonable, for handling during periods that Animal Control is available for investigation and resolution.
(c) Follow-up on animal-related calls, such as locating owners of injured animals. (d) Host and provide testimony in and for dangerous and vicious animal hearings. 820.3 FIELD SERVICE EMPLOYEE RESPONSIBILITY
During hours when the Animal Control Officer is off-duty, or if the ACO is otherwise unavailable, the following animal related calls for service will be handled by the appropriate on-duty officer.

Field Service employees may be dispatched to animal related calls and should take appropriate actions to control the situation until the arrival of an ACO. Due to the hazards of handling animals without proper equipment, responding Field Service employees generally should not attempt to capture and pick up any animal, but should keep the animal under observation until the arrival of the ACO. The following are examples of when a Field Service employee may consider acting before the arrival of the ACO:
(a) When there is a threat to public safety.
(b) When an animal has bitten someone, Field Service employees should take measures to confine the animal and prevent further injury. If the animal is domestic, Field Service employees should take available measures to locate the owner of the animal.

8.1.e
Packet Pg. 175 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Elk Grove Police Department
Policy Manual
Animal Control
Copyright Lexipol, LLC 2017/02/24, All Rights Reserved.

Published with permission by Elk Grove Police Department Animal Control - 2
(c) When an animal is creating a traffic hazard.
(d) When a non-domesticated animal is inside a residence (this does not include garage, attic, or chimney flue).
(e) When an aggressive/dangerous animal that has physically attacked and injured a human, has been located, and no owner is on scene.
(f) When the owner/handler has been arrested and there is no other alternative placement for the animal.
(g) When the animal is gravely injured.

The Watch Commander or Field Supervisor may contact the Animal Services Supervisor for assistance with information or having an ACO respond from home if the situation dictates. 820.3.1 ANIMAL CRUELTY COMPLAINTS
Field Service employees shall conduct a preliminary investigation on all reports of animal cruelty and forward the information to the ACO for follow-up if they are not on scene at the time. Field Service employees shall not hesitate to take any immediate actions deemed necessary for the welfare of the animal. The assistance of an Animal Control Officer should be requested to assist with the investigation when appropriate for the purpose of handling the disposition of any animal(s) associated with the case. Care for the animal should be taken to protect them from further harm or injury.

Field Service employees shall investigate reported crimes against animals, and consult with Animal Services for assistance in determining suspected violations. An ACO should be contacted through Dispatch, a Watch Commander, a Sergeant on duty, or the Animal Services Supervisor when the ACO is not on duty. If there is a chance that a suspect, or person responsible for the cruelty or crime against an animal, is still on scene, a sworn officer shall make the first contact at the location.

Other considerations for the investigation include:
(a) Photographs and specific descriptions of the animal(s). (b) Immediate medical care and assessment of the injury. (c) Referral to the City's contracted veterinarian if the injuries need immediate care. (d) Photograph and evidence tag deceased animals for storage in the freezer inside the Property and Evidence Bureau.
820.3.2 STRAY DOGS
If the dog can be identified through licensing, microchipping, or personal identification, the owner should be contacted if possible. If the owner is contacted, the dog should be released to the owner and a citation may be issued if appropriate. If the owner cannot be found, Field Service employees should not transport the dog unless otherwise directed by the patrol Sergeant or Watch Commander when an ACO is not available. Field Service employees shall not house the animal at any of the Police Department facilities.

8.1.e
Packet Pg. 176 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Elk Grove Police Department
Policy Manual
Animal Control
Copyright Lexipol, LLC 2017/02/24, All Rights Reserved.

Published with permission by Elk Grove Police Department Animal Control - 3
While on duty, the ACO shall respond to all calls for service for stray dogs. The ACO will handle all transportation of stray dogs. At no time will the ACO house or board a stray dog at any of the Police Department facilities, or overnight in any ACO vehicle. All stray dogs will be transported to the County Animal Shelter as soon as practicable but always before the end of their respective shift. The only exception to this will be when the County Animal Shelter is not accepting stray animals.

All employees shall provide reasonable treatment to animals in their care (e.g., food, water, shelter).
820.3.3 ANIMAL BITE REPORTS
In the event an ACO is unavailable to respond, Field Service employees shall obtain as much information as possible for forwarding to Animal Services for follow-up. Field Service employees shall instruct the owner of a biting animal, if contacted, to keep the animal confined on the property until contacted by the ACO. If the animal is a stray, then every effort shall be made to immediately confine the animal and locate the owner. In cases where the injuries are severe, the Field Service employee should consider taking pictures of all injuries and collect any evidence that will not be preserved if left at the scene.

If there are any questions regarding a bite investigation, the Animal Control Supervisor should be contacted through the Communication Center. An ACO may be called upon to respond to the scene.

During hours when the ACO is on-duty, the ACO will make contact with the victim and the animal’s owner (if known). The ACO will determine if a quarantine is required and where the animal(s) should be held. The quarantine period shall be ten (10) days, beginning the date and time of the bite. The animal owner has the option of having the animal humanely euthanized and tested by the County of Sacramento Health Department for rabies.

Care should be taken when handling animals involved in a bite. This shall include the use of gloves and thorough washing of the hands and areas that may have come in contact with the animal involved in the bite. Deceased animals involved in a bite incident shall be placed in a plastic bag for transport and never frozen. Refer to Animal Services or any ACO for appropriate storage. 820.3.4 PUBLIC NUISANCE CALLS RELATING TO ANIMALS
In the event an ACO is unavailable to respond to an animal nuisance call for service, Field Service employees shall obtain and forward to the ACO as much information as possible regarding the nature of the complaint, complaining person, owner information (if possible), location of problem, etc. Field Service employees will also document any actions taken; citation(s) issued, related report numbers, etc.

In the event responding Field Service employees cannot fulfill urgent requests for service because the animal is difficult or dangerous to handle, the Patrol Sergeant or Watch Commander may request the assistance of an Animal Control Officer.

8.1.e
Packet Pg. 177 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Elk Grove Police Department
Policy Manual
Animal Control
Copyright Lexipol, LLC 2017/02/24, All Rights Reserved.

Published with permission by Elk Grove Police Department Animal Control - 4
All requests to call in the ACO must be approved through a field supervisor or Watch Commander, and then by the ACO Supervisor or their designee. 820.3.5 BARKING DOGS
For the purpose of this policy, a barking dog is a dog that disrupts the peace by continuously and incessantly barking, howling, crying, yelping, baying, or making any other noise at any time during the day or night to the disturbance of any other person. Pursuant to Elk Grove Municipal Code section 8.01.020(6)(f) “Continuous and incessant” is defined as frequent barking, howling, crying, yelping, baying, or any other noise of ten (10) minutes or more duration within a thirty (30) minute period; provided, that at the time of the complaint no person or persons were trespassing or threatening to trespass upon the private property of the owner or the animal was not being teased or provoked in any manner. Pursuant to Municipal Code 8.02.180A Public Nuisance Prohibited. “It is unlawful for any person to keep, have upon premises owned, occupied, or controlled by him or her within the City, any animal found to be a public nuisance as defined by this title." All barking dog complaints shall be forwarded to Animal Control for processing and investigation. 820.3.6 LEASH LAW ENFORCEMENT
Leash law requirements include investigations based on response to citizen complaints or while performing regular patrol duties and observing a dog off leash. Pursuant to Elk Grove Municipal Code section 8.02.060 “No person owning any dog, or having the care, custody, control, or possession of any dog shall suffer, allow, or permit such dog to run, be, or remain at large on any public street, road, alley, park, square, school, or other public place or upon any private property other than the property of the owner or custodian."
The ACO on-duty shall respond to calls for service involving leash law violations. Requirements for dogs being off leash can be enforced by an ACO or police officer while doing regular patrol duties within the City. The enforcement of the leash law can result in a warning or Notice to Appear Citation.
820.4 DECEASED ANIMALS
Deceased animals on public property will be removed and properly disposed of by the ACO.

All deceased animals may be placed in the compartment in the ACO’s vehicle designated for deceased animals. Reasonable attempts should be made to preliminarily determine if the death of the animal is related to criminal activity. If the owner can be identified, they shall be advised of the final disposition of the animal.

For health and sanitary reasons, deceased animals should be placed in a sealed plastic bag prior to placing in the ACO vehicle. Large animals and skunks shall be double bagged and placed inside the ACO vehicle. All deceased animals shall be transported to the County Animal Shelter prior to the end of any given shift.

8.1.e
Packet Pg. 178 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Elk Grove Police Department
Policy Manual
Animal Control
Copyright Lexipol, LLC 2017/02/24, All Rights Reserved.

Published with permission by Elk Grove Police Department Animal Control - 5
Elk Grove Police Department employees will not be required to climb onto or under any privately owned structure for the purpose of removing a deceased animal. 820.5 INJURED OR SICK ANIMALS
When any Elk Grove Police Department employee becomes aware of an injured domesticated animal, all reasonable attempts shall be made to contact the owner or responsible handler. If an owner or responsible handler cannot be located, the animal shall be taken to a City contracted veterinary hospital. Pursuant to Penal Code 597.1, notice to the owner shall be given.

The only exception to the above is when the animal is an immediate danger to the community or the owner of the animal is identified and takes responsibility for the injured animal. If the owner is not identified, and the animal cannot be moved or causes a danger to the community, the animal can be disposed of with the approval of the Watch Commander.

Each incident shall be documented and, at minimum, include the name of the reporting party and veterinary hospital and/or person to whom the animal is released. If the ACO is off duty, the information will be forwarded for follow-up.
820.5.1 RESCUE OF ANIMALS IN VEHICLES
If an animal left unattended in a vehicle appears to be in distress, Elk Grove Police Department employees may enter the vehicle for the purpose of rescuing the animal. Members should (Penal Code § 597.7(d)):
(a) Make a reasonable effort to locate the owner before entering the vehicle. (b) Take steps to minimize damage to the vehicle.
(c) Refrain from searching the vehicle or seizing items except as otherwise permitted by law. (d) Leave notice on or in the vehicle identifying the location where the animal has been taken and the name and Department of the member involved in the rescue. (e) Make reasonable efforts to contact the owner or secure the vehicle before leaving the scene. (f) Take the animal to an animal care facility, a place of safekeeping or, if necessary, a veterinary hospital for treatment.
820.5.2 INJURED WILDLIFE
Injured wildlife should be transported to the County Animal Shelter for medical evaluation or euthanization, as applicable, for the well-being of the animal. 820.6 ANIMAL OWNER ARRESTED OR INCAPACITATED
Field Service employees and ACO's should make a reasonable effort to ensure that animals or pets under a person’s care will be provided with adequate care when that person is arrested or leaves for medical treatment. This is only required when there is no person to provide care and the arrestee, victim, or injured owner is expected to be in custody at the jail, in the hospital or other medical facility for a time period longer than would reasonably allow him/her to properly care for the animals.

8.1.e
Packet Pg. 179 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Elk Grove Police Department
Policy Manual
Animal Control
Copyright Lexipol, LLC 2017/02/24, All Rights Reserved.

Published with permission by Elk Grove Police Department Animal Control - 6
With the owner's consent, relatives or neighbors may be contacted to care for the animals. If no persons can be found or the owner does not consent, an ACO will respond to take animals into custody.

In all situations, the animal owner should be informed where the animal(s) are being taken and of possible fees associated with the impoundment.
820.7 AGGRESSIVE OR DANGEROUS ANIMALS
This section provides guidelines for responding to aggressive/dangerous behavior by domestic animals toward both humans and/or other animals. This type of reported behavior is a priority call for the ACO and Field Service employee.

Pursuant to Elk Grove Municipal Code section 8.06.040 a dangerous animal is defined as any animal, except a dog assisting a peace officer engaged in law enforcement duties, which demonstrates any of the following behavior:
(a) Any animal that chases or approaches any person or domestic animal, anywhere other than on the property of the owner or custodian, in a menacing fashion or apparent attitude of attack, including, but not limited to, behavior such as growling or snarling. (b) Any animal which, when unprovoked, engages in any behavior that requires a defensive action by any person to prevent bodily injury when the person and the animal are off the property of the owner or keeper of the animal.
(c) Any animal which, when unprovoked, bites a person causing a less severe injury than as defined in EGMC Section 8.06.020(D).
(d) Any animal which, when unprovoked, has killed, seriously bitten, inflicted injury, or otherwise caused injury attacking any other animal off the property of the owner or keeper of the animal.

Pursuant to Elk Grove Municipal Code section 8.06.050 a vicious animal is defined as any animal, except a dog assisting a peace officer engaged in law enforcement duties, which demonstrates any of the following behavior:
(a) Any animal which, when unprovoked, in an aggressive manner, inflicts severe injury on or kills a human being, in a place where such person is conducting himself or herself peacefully and lawfully.
(b) An animal which has been trained to fight or which is owned or harbored for this purpose. (c) Any animal previously determined to be and currently listed as a dangerous animal which, after its owner or keeper has been notified of this determination, continues the behavior described in EGMC Section 8.06.040 or this section, or is maintained in violation of EGMC Section 8.06.110. [Ord. 4-2013 §6, eff. 4-12-2013; Ord. 7-2009 §3, eff. 5-1-2009; Ord. 48-2008 §3, eff. 11-7-2008].

Animal Control Officers will respond to aggressive animal calls 24-hours per day, 7-days per week. When an ACO is not on-duty, the Watch Commander, Sergeant on duty, or Animal Control Supervisor will request the on-call ACO respond.

8.1.e
Packet Pg. 180 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Elk Grove Police Department
Policy Manual
Animal Control
Copyright Lexipol, LLC 2017/02/24, All Rights Reserved.

Published with permission by Elk Grove Police Department Animal Control - 7
Police officers may be the first responders on these incidents and should request an ACO through the Communication Center. If the response from an ACO is delayed for any reason, the scene should be treated and investigated as any other felony crime scene and all standards of evidence gathering and preservation shall be employed.

8.1.e
Packet Pg. 181 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement www.nacanet.org P: 913.768.1319 F: 913.768.1378 40960 California Oaks Rd. #242, Murrieta, CA 92562 P. 35
Extended Animal Care & Control Concerns – Nuisance Livestock and Wildlife
Guideline Statement
It is a logical extension of an animal care and control agency's responsibilities to provide a reasonable response to nuisance livestock and nuisance wildlife complaints, providing it is budgeted properly for such duties. Agencies providing such services should have their personnel attend proper training for such duties.

Basis for Guideline
The public served will most often contact animal care and control agencies for assistance and/or referral on livestock or wildlife problems. The agency's ability to respond will serve to enhance its value in the community and provide a safe alternative to public involvement concerning this type of call.

Guideline Recommendation
Animal care and control agencies should establish programs with appropriate agencies to determine respective responsibility in handling particular nuisance complaints. Such programs will require sometimes costly, specialized equipment. Housing responsibility, if any, should be established. Animal care and control personnel should receive adequate training in the proper capture and handling of such animals.

The aforementioned Guideline has been affirmed as duly adopted by the NACA Board of Directors on September 03, 2014.

George W. Harding, IV MBA CAWA
Executive Director
National Animal Care & Control Association

8.1.e
Packet Pg. 182 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement www.nacanet.org P: 913.768.1319 F: 913.768.1378 40960 California Oaks Rd. #242, Murrieta, CA 92562 P. 55
Personnel Training and Safety – Safety and Wellness
Guideline Statement
The field of animal care and control is a difficult and sometimes dangerous profession.

Animal care and control personnel should be provided the necessary training and equipment to fulfill their duties and also to ensure their safety on the job. In addition, those personnel should be encouraged to maintain an optimum level of physical fitness so as to minimize their risk of being injured while on the job.

Basis for Guideline
Personnel in the animal care and control profession face a variety of risks while conducting their jobs, some of which are within their control and some of which are not.

The most obvious risks are those that are encountered on a daily basis, specifically dealing with animals and/or people. Fearful, un-socialized or aggressive animals and combative, uncooperative people put animal care and control personnel at risk every day. Other, less obvious risk factors, however, may also threaten the safety and wellness of the employee. In order to minimize the risks to the animal care and control personnel, training and the proper equipment must be provided.

While training and equipment may help to reduce the risk of injury or harm to an animal care and control employee, that employee also has an obligation to maintain their physical and mental health and well-being. A healthy diet, the elimination of smoking and alcohol, and a physical fitness regimen will help to ensure the employee stays on the job for years to come. Agencies should also ensure that their personnel have access to confidential counselling to help deal with the stress of the profession.

Guideline Recommendations
Animal care and control staff should be provided with training in the areas detailed below. In addition, in order to ensure the continued safety and well-being of the employees, these trainings should be provided on a regular basis to the animal care and control personnel. They should also be encouraged to pursue Continuing Education (C.E.) courses in these areas or in other areas applicable to their job description and duties.
• AED (Automated external defibrillator)
• Animal behavior (on all species)
• Animal handling/restraint (on all species)

8.1.e
Packet Pg. 183 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement www.nacanet.org P: 913.768.1319 F: 913.768.1378 40960 California Oaks Rd. #242, Murrieta, CA 92562 P. 56
• Back safety/lifting techniques
• Baton/Asp/Bite stick
• Compassion fatigue
• Confined spaces
• CPR (Cardiopulmonary resuscitation)
• Defensive driving
• Disaster response
• Distracted driving
• Ergonomics
• First aid (Human and Pet)
• Hazardous materials
• Livestock/large animal handling
• Officer safety
• PPE (Personal protective equipment)
• Radio usage
• Scene assessment
• Self-defense
• Slackwater safety
• Stress management
• Swiftwater safety
• Tactical Operations (Search warrants/hoarding cases)
• Technical rescues
• Vehicle and equipment maintenance/safety
• Verbal judo
• Wildland fire safety
• Wildlife
• Zoonotics
The aforementioned Guideline has been affirmed as duly adopted by the NACA Board of Directors on May 29, 2015.

George W. Harding, IV MBA CAWA
Executive Director
National Animal Care & Control Association

8.1.e
Packet Pg. 184 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 1 AGREEMENT BETWEEN THE COUNTY OF SAN MATEO AND

THE CITIES OF ATHERTON, BELMONT, BRISBANE, BURLINGAME,

COLMA, DALY CITY, EAST PALO ALTO, FOSTER CITY, HALF MOON BAY,

HILLSBOROUGH, MENLO PARK, MILLBRAE, PACIFICA, PORTOLA

VALLEY, REDWOOD CITY, SAN BRUNO, SAN CARLOS, SAN MATEO,

SOUTH SAN FRANCISCO, AND WOODSIDE FOR FACILITATION AND

COORDINATION OF ANIMAL CONTROL SERVICES

THIS FACILITATION AND COORDINATION OF ANIMAL CONTROL
SERVICES AGREEMENT, hereinafter called “Agreement”, entered into this first day of July, 2021, by and between the COUNTY OF SAN MATEO, hereinafter called “County,” and Atherton, Belmont, Brisbane, Burlingame, Colma, Daly City, East Palo Alto, Foster City, Half Moon Bay, Hillsborough, Menlo Park, Millbrae, Pacifica, Portola Valley, Redwood City, San Bruno, San Carlos, San Mateo, South San Francisco, and Woodside, each hereinafter individually called a “City” and collectively called the “Cities”;

WITNESSETH
WHEREAS, the Cities have passed and are responsible for enforcing local ordinances governing the regulation, licensing and impounding of certain animals within the territorial limits of the Cities; and WHEREAS, the Cities and County, hereinafter collectively called “Parties”, wish to enter into a written agreement for animal care and control, shelter services, and animal licensing, in which the County agrees to facilitate provision of and the Cities agree to reimburse the County for the costs of specified animal care and control, shelter services, and animal licensing hereinafter set forth, as they have done for over 70 years with the current Agreement expiring on June 30, 2021; and
WHEREAS, in order to facilitate coordinated countywide system of animal care and control, shelter services, and animal licensing as desired by Cities, County is agreeable to facilitating the provision of such services on the terms and conditions as hereinafter set forth; and
WHEREAS, the Cities desire the County facilitate and coordinate animal control and licensing on a countywide basis on behalf of the Cities and County for a term of 5 years ending on June 30, 2026; and

8.1.e
Packet Pg. 185 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 2 WHEREAS, such agreements are authorized and provided for by Section 51300, et seq. of the California Government Code and under the Parties respective police powers.

NOW, THEREFORE, IT IS HEREBY AGREED BY THE PARTIES
HERETO AS FOLLOWS:

1. Exhibits and Attachments
The following exhibits are attached to this Agreement and incorporated into this Agreement by this reference:

Exhibit A— Contract Areas
Exhibit B— Proportionate Share of Cost
Attachment 1 – Agreement between County of San Mateo and the Peninsula Humane Society and SPCA
Attachment 2 - Agreement between County of San Mateo and PetData Inc.

Attachment 3 - Memorandum of Agreement Regarding Funding For Construction Of An Animal Care Shelter

2. Definitions

2.1 Administrative Costs: The actual costs, including, but not limited to, salaries, benefits, dispatch, and equipment maintenance, incurred by the County to administer the Animal Control Program and Animal Licensing Program as outlined in this Agreement in an effort to facilitate a coordinated countywide system.

2.2 Animal Control Contractor: The contractor selected as set forth in Section 5.2 of this Agreement, which is specifically charged with providing services and enforcing laws relating to h animal care and control, shelter services and animal licensing within the territorial limits of the County and the Cities and pursuant to the terms of this Agreement.

2.3 Animal Control Program: The program within the Health System of the County, or County’s designated contract agent, or both, or such other agency as the County of San Mateo Board of Supervisors may designate, which is specifically charged with regulating and enforcing laws dealing with animal control within the territorial limits of the County.

2.4 Animal Control Services Agreement or Services Agreement:

Agreement in which the Animal Control Contractor agrees to perform on behalf of Parties and the County agrees to compensate, using County and City funds, the Animal Control Contractor for performance of certain

8.1.e
Packet Pg. 186 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 3 specified animal care, animal control, and shelter services as provided for in this Agreement.

2.5 Animal Licensing Contractor: The contractor as set forth in Section

5.2 of this Agreement, which is specifically charged with administering and enforcing laws dealing with animal licensing within the territorial limits of the County and the Cities and pursuant to the terms of this Agreement.

2.6 Animal Licensing Program: The program within the Health System of the County, or County‘s designated contract agent, or both, or such other agency as the County of San Mateo Board of Supervisors may designate, which is specifically charged with regulating and enforcing laws dealing with animal licensing within its jurisdiction.

2.7 Animal Licensing Services Agreement: Agreement in which the Animal Licensing Contractor agrees to perform on behalf of the Parties and the County agrees to compensate, with County and City funds, Animal Licensing Contractor for performance of certain specified animal licensing services as provided for in this Agreement.

2.8 City or Cities: Any or all of the cities listed in Exhibit A, attached and incorporated by reference herein.

2.9 Holidays: Federally designated holidays with the addition of Easter and exclusion of Columbus Day, in accordance with the Animal Control Contractor’s and Animal Licensing Contractor’s existing labor contracts.

2.10 Impounded Animal: An animal that has been picked up by Animal Control Contractor, other public employee or officer, or by a private citizen and deposited at the County animal shelter.

3. Each City’s Responsibilities

3.1 Delivery of Animals. Any animal taken into custody by an employee or officer of the County or an employee or officer of a City shall be delivered to the Animal Control Contractor at the County animal shelter or held in a humane way at a designated holding area until it can be picked up by Animal Control Contractor.

3.2 Uniform Ordinances and Citation Authority. This Agreement is based on an expectation that each City will adopt and maintain animal control ordinance(s) which are substantially the same as the provisions of Chapters 6.04, 6.12, and 6.16 of Title 6 of the San Mateo County Ordinance Code, as they currently exist or maybe amended by County from time to time, to be effective within each City’s territorial limits. The

8.1.e
Packet Pg. 187 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 4 fee schedule adopted by each City shall be the same as outlined in Chapter 6.04.290, as may be amended by County from time to time, of the San Mateo County Ordinance Code, hereinafter “County Ordinance”.

City acknowledges that the County plans to amend its animal control ordinances, with the goal for adoption within the next twelve (12) months.

Enforcement of provisions of any City’s ordinance to the extent that it differs substantially from the County Ordinance, as amended by County from time to time, and results in an increase to Animal Control Contractor’s costs, shall be reimbursed directly by the City requiring additional services, as negotiated between the City requiring additional services and the Animal Control Contractor. Provision of services under the Animal Control Services Agreement shall take priority over such additional services provided separately pursuant to this Section.

3.3 Designation of Animal Control & License Revenue Collector. Each City hereby designates the Health System of the County or County’s designated contractor as the entity authorized to collect, at Cities’ cost, animal control and licensing revenue on the part of each City.

3.4 Permits for Public Events. Each City shall request input from the Animal Control Contractor prior to issuing permits for public exhibitions and events which include animals. The Animal Control Contractor is entitled to recover costs directly from the City in which exhibition or event will be located which relate to staffing that may result during or after the exhibition or event. Such costs will be collected by the Animal Control Contractor based on a fee schedule approved by the City in which the event is taking place, or as agreed between the Animal Control Contractor and the individual City. Any agreement with the Animal Control Contractor will require expeditious review of permits and input to the City. The provisions of this paragraph do not apply to public exhibitions and events where the only animals included in such events are anticipated to be service animals or police dogs.

3.5 City Liaison. Each City shall designate a representative to act as a liaison for animal control and licensing administration and enforcement issues for when County requests input from the City. If no contact person is designated, the City contact person shall be the City Manager.

3.6 Defense of Dangerous/Vicious Animal Determinations, Spay/Neuter Requirements, and Service Animal Designations.

Parties acknowledge that each City is and will remain solely responsible for arranging and conducting hearings under its Dangerous and Vicious

8.1.e
Packet Pg. 188 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 5 Animal, Spay/Neuter, and Fancier Ordinances, including but not limited to providing hearing officers and a location for the hearings. The cost to hold the hearing will be the sole responsibility of each City and collection of the hearing fee, based on the City’s fee ordinance, will be collected and retained by the City.

However, the Parties agree that, at a City’s option and for its convenience, a City may utilize County offices and/or the services of the County hearing officers for purposes of conducting Dangerous/Vicious Animal Hearings under the provisions of each City’s Dangerous and Vicious Animal Ordinance, Spay/Neuter Hearings under the provision of each City’s Spay/Neuter Ordinance, and/or Fancier Hearings under the provision of each City’s Fancier Ordinance. The hearing fee, based on the City’s fee ordinance, will be collected from the person requesting the hearing by the County under the terms of this Agreement, if possible. If such fee is not collected, the City shall remain responsible for such costs.

The Parties also recognize that in the event a City elects to utilize the services of a County hearing officer, the City remains solely responsible for the defense of any appeal of or challenge to an administrative decision rendered by the hearing officer. Further, the City remains responsible for any claims, damages, costs or other losses resulting from any decision, act or omission of the hearing officer acting in the course and scope of his or her capacity as hearing officer or from any court judgment based on claims, actions or appeals resulting from Dangerous/Vicious Animal hearings, decisions or findings; Spay/Neuter requirements, hearings, decisions or findings; and/or Fancier requirements, hearings, decisions or findings made under each City’s ordinances.

Furthermore, the Parties agree that, at a City’s option and for its convenience, County offices will issue Service Animal tags and Breeder/Fancier Permits on behalf of each City upon County’s determination that such tag or permit shall be issued on behalf of the City. Each City shall remain responsible for the decision to issue or not issue a Service Animal tag and/or issue or not issue a Breeder or Fancier Permit and shall remain responsible the defense of any action or claim and payment of any claims, damages, costs, or other losses resulting from such decision.

3.7 In consideration of the services that will be coordinated and facilitated by County and provided by the Animal Control Contractor and Animal Licensing Contractor in accordance with all terms, conditions, and specifications set forth herein, and in the exhibits and attachments incorporated by reference herein, each City shall pay County based on

8.1.e
Packet Pg. 189 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 6 the rates and in the manner specified below.

Proportionate Share of Costs. Each City’s proportionate share of the cost of services (“Proportionate Share of Costs”) provided under this Agreement shall be calculated as a percentage representing:
a. That City’s percentage of total field services provided, averaged over the prior three calendar years;
b. That City’s percentage of total shelter services provided, averaged over the prior three calendar years;
c. With field services weighted at 41% and shelter services weighted at 59%.

Net Program Costs. Each City shall pay the net program costs attributable to that City (“Net Program Costs”) which will be calculated as follows:
a. Determine total expenses for all services including Administrative Costs as defined in Section 2 of this Agreement and Animal Control Contractor and Animal Licensing Contractor costs;
b. Subtract all revenue received, not including licensing revenue; c. Attribute the balance to each City based on that City’s Proportionate Share of Costs.
d. Subtract from each City’s share of the balance the actual licensing revenue collected for that City during the previous calendar year.

Annual Invoices. Each City will be invoiced for its Net Program Costs as follows:
a. The County will calculate each City’s Proportionate Share of Costs, estimate Net Program Costs for the following fiscal year (July 1 – June 30), and will send an estimated invoice containing that information to each City no later than March 31st of each year; b. The County will send a final invoice (“Final Invoice”) based on actual Net Program Cost to each City no later than December 15th of each year; and
c. Each City shall pay the County the amount shown on the Final Invoice no later than February 28th of each year.

8.1.e
Packet Pg. 190 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 7 4. County Responsibilities

4.1 Payments to be paid to Animal Control Contractor and Animal Licensing Contractor by the County and each City are as follows:
a. The County will pay Animal Control Contractor the following agreed-to amounts. These costs are to be reimbursed by the Cities as provided in Section 3.7 above.

Fiscal Year Amount
2021-22 $6,189,290.95
2022-23 $6,327,480.28
2023-24 $6,499,455.67
2024-25 $6,674,024.00
2025-26 $6,858,739.01
b. The County will pay Animal Licensing Contractor the following agreed-to amounts. These costs are to be reimbursed by the Cities as provided in Section 3.7 above (the table in 4.2 includes the payment for the contract Petdata for approximately $192,000).

Current Contract
2016-2021
Amount
One year license $4.28 per license
Multi-year license $4.28 for the first year and $2 for each additional year
Late fees collected $2.50 collection service fee for each license Replacement tags $4.28 per tag
Bank and supply fees Actual cost

4.2 The County shall provide the administrative services as outlined in this Agreement for the following estimated amounts to be charged to and paid by the Cities. Costs may vary as labor negotiations and internal service charges are negotiated at a Countywide level. Cities will only be invoiced for the actual costs to provide said services as outlined in this Agreement and are to be reimbursed by the Cities as provided in Section 3.7 above.

Fiscal Year Amount
2021-22 $790,835
2022-23 $790,375
2023-24 $814,086
2024-25 $822,227
2025-26 $846,894

8.1.e
Packet Pg. 191 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 8 4.3 In consideration of the payment provided for in Sections 3.7 and 4.2, the County shall, for the administrative convenience of the Cities and for the purpose of coordinating animal services countywide, provide the additional following administrative services:
a. Work with the City Attorney, designated City liaison or City Manager of each City on any issues that require input from the City, including, but not limited to, during and following the administrative hearing process.
b. Collect, maintain, and report available data as requested by each City, including, but not limited to, annual Performance Measures.

The Animal Control Program Manager or designee will monitor the performance of the Animal Control Contractor and Animal Licensing Contractor and will notify the City Liaison if there is a deficiency in service found. A meeting will be scheduled with Contractor and City liaisons to discuss a plan to correct the service deficiency.
c. With direction from each City, respond on behalf of each City to public inquiries regarding the Animal Control Program and the Animal Licensing Program.
d. Provide monthly report showing field, shelter, licensing activities, and Dangerous Animal Permit holders.
e. Provide dispatch services for after-hours/holiday calls for animal control and licensing.
f. Provide radio maintenance services on radio equipment owned by the Parties and used to perform services as outlined in Attachment 1 – Agreement between County of San Mateo and the Peninsula Humane Society and SPCA – Attachment M - County-Owned
Radio Equipment.
g. For the convenience of the Cities, provide animal licensing tags for dogs, cats, animals held under a Dangerous Permit, and animals designated as Service Animals.
h. For the convenience of the Cities, make reasonable attempts to collect and provide collection services for:

1. Animal control fees that are deemed uncollectable by the Animal Control Contractor after reasonable efforts by the Contractor to collect; and

8.1.e
Packet Pg. 192 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 9 2. Licensing fees that are deemed uncollectable by the Animal Licensing Contractor after reasonable efforts by the Contractor to collect; and

3. Any other fees for services provided to each City under the terms of this Agreement.

The County’s cost to provide collection services will be included in the administrative cost to facilitate this Agreement. The Cities acknowledge and agree that the County is not responsible for any fees that remain uncollected after reasonable efforts are made to collect. In the event that a City determines that additional collection efforts are warranted, it may undertake such efforts at its own expense. Any shortfall in revenues caused by uncollected fees shall be the responsibility of all Cities based on the proportionate share of costs.
i. Annually provide each City with the audit report required and completed as outlined in Attachment 1.
j. Annually, arrange and oversee a performance audit or fiscal assessment following the, Generally Accepted Government Auditing Standards (GAGAS) to assess whether the Animal Control Contractor is achieving efficiency and effectiveness in performance of the services provided and provide a copy of the performance audit to the Cities. The parameters of the audit and cost will be determined by a subgroup of all Parties through a County Request for Proposal process. Cities will be invoiced for the actual cost of said audit as outlined in Section 3.7 (estimate cost of $81,000 has been added to the administrative cost table in section 4.2). k. For Spay/Neuter Assistance Vouchers:

1. Allocate one dollar from each annual license fee paid for a dog or cat to:
i. When funds are available as determined by the County, assist pet owners and feral cat advocates with the cost to alter the dogs, cats, and feral cats that reside in the County on a county wide basis; and
ii. As funds are available as determined by the County, execute outreach efforts to educate residents on the
responsibilities of owning a pet and the importance of
altering, vaccinating, and licensing all dogs and cats.

2. Issue, monitor and maintain a dog, cat, and feral cat database, allocating funds to the appropriate category of need based on the public’s requests.

8.1.e
Packet Pg. 193 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 10 l. Pursuant to Section 3.6 of this Agreement, under the guidelines of the US Department of Justice and the Americans With Disabilities Act’s definition of “Service Animal” for the administrative convenience of each City, and acting as a representative of each City, issue Service Animal tags on behalf of each City upon determination by the County on behalf of the City that such tag shall be issued.
m. If each City’s ordinance so authorizes and the City so requests, review and process each City residents’ requests and maintain files for Breeders and Fanciers Permits.
n. Dangerous Animal Designations:

1. Issue Dangerous Animal tags when an animal has been so designated by a peace officer employed by any City or County or the Animal Control Contractor as such; and

2. The County will invoice annually and make reasonable efforts to collect applicable fees for Dangerous Animal Permit holders; and

3. Monitor data received from Animal Control Contractor; and

4. Send monthly updated reports to each City’s representative. o. Pursuant to Section 3.6, for the administrative convenience of each City, and acting as a representative of each City, conduct administrative hearings for Dangerous and Vicious Animal designations under the guidelines of the applicable City’s ordinance.
p. Pursuant to Section 3.6, for the administrative convenience of each City and acting as a representative of each City, conduct mandatory spay/neuter and/or fancier permit administrative hearings under the guidelines of the applicable City’s ordinance, if any.
q. Provide in-person customer service at a minimum of two County locations that are open during normal business hours to enable residents the ability to obtain animal licenses and/or permits for all dogs and cats.
r. Work with San Mateo County veterinarians to ensure anti-rabies vaccination reporting as required by the County.
s. Receive, import, and export licensing and vaccination information from the Animal Licensing Contractor into the Animal Control Contractor database and vice versa on a weekly basis.

8.1.e
Packet Pg. 194 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 11 t. Under the guidance of the County’s Health Officer, review and process requests from pet owners to exempt their pet from the requirement to obtain an anti-rabies vaccination as required by State law or County ordinance and report annually to the Department of Public Health.
u. Invoice animal owners pursuant to the County Fee Schedule

6.04.290, and similar City fee schedules, following a bite incident that requires a quarantine of said animal.

5. General Provisions

5.1 Existing Agreements. Upon execution of this Agreement, any prior existing agreements between the Cities and the County to facilitate and coordinate Animal Control and Animal Licensing Services will be terminated.

5.2 Contracting for Services. It is expressly understood and agreed that the County will contract with the Peninsula Humane Society and SPCA, a California nonprofit public benefit corporation (Animal Control Contractor), or such other contractor as the Board of Supervisors and Cities may designate, for the provision of Animal Control Services including field enforcement, shelter and treatment services referred to herein. Additionally, it is expressly understood and agreed that the County will contract with PetData, Inc. or such other contractor (Animal Licensing Contractor) as the Board of Supervisors and Cities may designate, for the provision of Animal Licensing Services.

Shelter Services. Refer to Attachment 1 – Agreement between County of San Mateo and the Peninsula Humane Society and SPCA.

Field Services. Refer to Attachment 1 – Agreement between County of San Mateo and the Peninsula Humane Society and SPCA.

Veterinary Medical Services. Refer to Attachment 1 – Agreement between County of San Mateo and the Peninsula Humane Society and SPCA.

Operations. Refer to Attachment 1 – Agreement between County of San Mateo and the Peninsula Humane Society and SPCA.

5.3 Animal Shelter.

The Parties acknowledge:

1. That the new Animal Care and Control Shelter has been constructed and Contractor Peninsula Humane Society & SPCA is and will be occupying it for the term of this Agreement in order to provide animal

8.1.e
Packet Pg. 195 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 12 control services as set forth in Attachment 1.

2. The Parties have previously entered into a Memorandum of Agreement regarding Funding of Construction of an Animal Care Shelter, dated September 9, 2014 (“Memorandum”), attached and incorporated as Attachment 3. The Parties agree that the total cost of the shelter construction project is being updated as provided by Section 2 of the Memorandum, and the Parties agree that, when available, County will provide to Cities the final total cost of the Shelter construction which will be paid proportionately by each City as provided by the Memorandum. Further, the Parties acknowledge and agree that the proportionate share of each City will be amended as provided by section 3 of the Memorandum. The Parties acknowledge that continued animal control and shelter services to a City as provided herein is contingent on that City approving any amended cost and paying its proportionate share, as previously agreed in the Memorandum”.

5.4 Facilities & Equipment.
a. If the County chooses, at its own discretion, to replace equipment, at reasonable expense, but not to exceed $125,000, that is used by the Animal Control Contractor and/or the Animal Licensing Contractor solely for the purpose of providing services under this Agreement, Cities agree that they will be financially responsible for the purchase cost of said equipment based on their
Proportionate Share of Cost.

In the event that any party asserts that an emergency safetyrelated repair is needed to the portions of the County Animal Care and Control Shelter located at 12 Airport Boulevard in the City of San Mateo that are used to provide contracted animal control services and/or the County chooses to replace
equipment, at its own discretion, and the cost of said equipment exceeds $125,000, the Parties agree to meet in good faith to determine and agree which maintenance or repairs are required, whether or not such repair work shall be undertaken, or if said equipment should be replaced.

If the Parties terminate this Agreement or the Parties do not renew this Agreement, all Parties agree to be financially responsible in their Proportionate Share of Cost as set forth in Exhibit B for the remaining cost of any lease for vehicles or equipment used by the County’s designated contractor solely for the purpose of providing services under this Agreement.

8.1.e
Packet Pg. 196 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 13 b. Animal Control Contractor will send the County a quarterly itemized report showing the repairs and maintenance performed at the facility.
c. If Parties choose to terminate for reasons other than material breach of the Animal Control Contractor’s Services Agreement or Parties choose not to renew the Animal Control Contractor’s Services Agreement, County and Cities shall be financially responsible for the remaining cost of any lease for vehicles or equipment used by the Animal Control Contractor solely for the purpose of the Animal Control Contractor’s Services Agreement.

5.5 Fiscal and Program Monitoring. Each City agrees to participate annually with County to discuss financial or programmatic issues including, but not limited to, licensing activities, revenue sources, performance measures, and ordinance revisions. The County or any City may request a special meeting for this purpose and upon the provision of reasonable notice.

Any changes in the amount to be paid to the Animal Control Contractor or the Animal Licensing Contractor shall require the Board of Supervisors and the affected City’s approval.

5.6 Use of Program Revenue. Each City agrees that all fees collected by the County and/or the Animal Control Contractor and the Animal Licensing Contractor, or both, for the purposes outlined in this Agreement shall be retained by the County and used to cover the cost of services provided under this Agreement, except for services provided directly by or for a City and where fees are collected by said City for services provided as described in Section 3.4 and 3.6 of this Agreement.

5.7 Maintenance of Records. Records of animals impounded including the description of each animal, date of receipt, date and manner of disposal, treatment received, the name of the person redeeming or adopting the animal, and the fees, charges and proceeds of adoption shall be maintained by the County, through the Animal Control Contractor, and made available to the Cities. In addition, statistical information shall be provided on a monthly, quarterly and annual basis to the Cities summarizing various field enforcement and shelter activities occurring in each City and shelter activities initiated by residents of each City.

5.8 Term and Termination. Subject to compliance with all terms and

8.1.e
Packet Pg. 197 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 14 conditions, the term of this Agreement shall be from July 1, 2021 through June 30, 2026.

Except as otherwise provided by this section, this Agreement may not be terminated by any party during the effective period from July 1, 2021 through June 30, 2026. Each City is responsible for its annual percentage share under this Agreement for the entire term of this Agreement.

In the event any City fails to pay its percentage share as set forth in this Agreement and Exhibit B, every other City shall promptly pay its Proportionate Share of Cost of the non-payment, unless and until the County is able to recover the non-payment from the late or non-paying City.

This Agreement shall automatically terminate in the event of termination of the Animal Control Services Agreement. Upon termination, the County shall have no further obligation to provide, facilitate or coordinate services specified herein or in the Animal Control Services Agreement or Animal Licensing Services Agreement.

Each City shall promptly pay its Proportionate Share of Cost as set forth in Exhibit B for all services rendered prior to termination.

5.9 Amendments: Entire Agreement. Amendments to this Agreement must be in writing and approved by the County Board of Supervisors and the governing body of each City. This is the entire Agreement between the Parties and supersedes any prior written or oral agreements inconsistent herewith.

This Agreement, including the Exhibits and Attachments which are incorporated herein by this reference, constitutes the entire Agreement of the Parties to this Agreement regarding the subject matter of this Agreement, and correctly states the rights, duties, and obligations of each party as of the Effective Date. In the event that any term, condition, provision, requirement, or specification set forth in the body of this Agreement conflicts with or is inconsistent with any term, condition, provision, requirement, or specification in any Exhibit to this Agreement, the provisions of the body of this Agreement shall prevail.

Any prior agreement, promises, negotiations, or representations, whether oral or written, between the parties not expressly stated in this Agreement are superseded. All subsequent modifications or amendments to this Agreement shall be in writing and signed by the Parties.

5.10 Controlling Law and Venue. The validity of this Agreement and of its terms or provisions, the rights and duties of the parties under this

8.1.e
Packet Pg. 198 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 15 Agreement, the interpretation of this Agreement, the performance of this Agreement, and any other dispute of any nature arising out of this Agreement shall be governed by the laws of the State of California without regard to its choice of law rules. Any dispute arising out of this Agreement shall be venued either in the San Mateo County Superior Court or in the United States District Court for the Northern District of California.

5.11 Additional Services. Nothing contained herein shall preclude any City from contracting separately for the provision of a higher level of service.

Any contract increasing the level of services will be supplemental to this Agreement and will not affect the level of service provided for in this Agreement.

5.12 Relationship of Parties. The Parties agree and understand that the work/services performed or facilitated under this Agreement are performed or facilitated by an independent Contractor, and not by an employee of any City and that neither the County, its employees, the Animal Control Contractor, or the Animal Licensing Contractor acquire any of the rights, privileges, powers, or advantages of City employees, and vice versa; however, the County may act as an agent on behalf of each City where expressly set forth herein and, in such instances, each City shall hold harmless, indemnify and defend the County from and against any claims of any kind and/or actions for damages arising out of the County’s actions undertaken on behalf of each City as set forth herein.

5.13 Hold Harmless.
a. Each City shall hold harmless, indemnify and defend the County, its officers, employees and agents from and against any and all claims, suits or actions of every kind brought for or on account of injuries or death of any person or damage to any property of any kind whatsoever and whomsoever belonging which arise out of the performance or nonperformance of each City’s covenants and obligations under this Agreement and which result from the negligent or wrongful acts of each City or its officers, employees, or agents, including, but not limited to, those claims, suits, or actions arising from activities performed by the County as a representative of the City as set forth in Sections 3.6 and 4.2. b. The County shall hold harmless, indemnify and defend each City, its officers, employees and agents from and against any and all claims, suits or actions of any kind brought for or on account of injuries to or death of any person or damage to any property of any kind and to whomsoever belonging which arise out of the performance or non-performance of the County’s obligations

8.1.e
Packet Pg. 199 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 16 under this Agreement and which result from the negligent or wrongful acts of the County, its officers or employees. This provision requiring the County to hold harmless, indemnify and defend each City shall expressly not apply to claims, losses, liabilities or damages arising from actions or omissions, negligent or otherwise, of the Animal Control Contractor or the Animal Licensing Contractor, or their officers, employees or agents, under the services agreements with the County. Further, this provision requiring the County to hold harmless, indemnify and defend each City shall not apply to acts or omissions of the County done on behalf of each City in performing administrative tasks for the convenience of and as representative of each City, including but not limited to those set forth in Sections 3.6 and

4.2. c. In the event of concurrent negligence of the County, its officers or employees, and the City, its officers and employees, the liability for any and all claims for injuries or damages to persons and/or property or any other loss or costs which arise out of the terms, conditions, covenants or responsibilities of this agreement shall be apportioned according to the California theory of comparative negligence.
d. Notwithstanding anything in this Agreement to the contrary, the Parties acknowledge that with respect to activities performed by the Animal Control Contractor or the Animal Licensing Contractor in the Cities’ territorial limits, the County serves solely as a Contract Administrator and solely with respect to the specific obligations contained within this Agreement and the agreements between the County and the Animal Control Contractor and the Animal Licensing Contractor. Accordingly, in the event the County or the Cities are sued and the suit is related in any manner to actions taken by the Animal Control Contractor or the Animal Licensing Contractor solely in a particular City or the Cities, the particular City or Cities, as the case may be, will hold harmless, indemnify and defend the County, and any other City that is named as a defendant in that suit from and against any and all claims, losses or costs. In the event a City or the Cities are sued and the suit relates in any manner to actions taken by the Animal Control Contractor or the Animal Licensing Contractor solely in the unincorporated area of the County, the County will hold harmless, indemnify and defend the City or Cities named as a defendant or defendants in that suit from and against any and all claims, losses or costs.
e. The County agrees that in its Service Agreements with the Animal

8.1.e
Packet Pg. 200 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 17 Control Contractor, the County will require the Animal Control Contractor to indemnify each City to the same extent that the County is indemnified and to name each City as a third party beneficiary to the County’s Agreements with the Animal Control Contractor and/or the Animal Licensing Contractor.
f. These indemnification and hold harmless clauses shall survive termination of this Agreement and shall apply whether or not any insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

5.14 Non-Discrimination. No person shall illegally be excluded from participation in, denied the benefits of, or be subjected to discrimination under this Agreement on account of their race, color, religion, national origin, age, gender, sexual orientation, ancestry, marital status, pregnancy, childbirth or related conditions, medical condition, mental or physical disability or veteran’s status.

5.15 Notices. Any notice, request, demand, or other communication required or permitted under this Agreement shall be deemed to be properly given when both: (1) transmitted via facsimile to the telephone number listed below or transmitted via email to the email address listed below; and (2) sent to the physical address listed below by either being deposited in the United States mail, postage prepaid, or deposited for overnight delivery, charges prepaid, with an established overnight courier that provides a tracking number showing confirmation of receipt.

Any notices required by or given pursuant to this Agreement to any City shall be in writing and shall be delivered to the Clerk of that City at the address of the principal business offices of the respective City listed in the introduction of this Agreement or at such other address as any City may specify in writing to the County.

In the case of County, to:

Name/Title: Lori Morton-Feazell, Program Manager of Animal Control and Licensing
Address: 225-37th Avenue San Mateo, CA 94403
Telephone: 650.573.2623
Email: [email protected]

5.16 Condition Precedent. If this Agreement is not adopted by all twenty Cities, it will become null and void in its entirely except that in such an event, the County and any of the cities which are in agreement with the terms and conditions of this Agreement may use it as the grounds for considering an Agreement which may be acceptable to those parties.

8.1.e
Packet Pg. 201 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 18 5.17 Electronic Signature. All Parties agree that this Agreement and future documents relating to this Agreement may be digitally signed in accordance with California law and the County’s Electronic Signature Administrative Memo and the Parties understand and agree that electronic signatures shall be deemed as effective as an original signature.

5.18 Counterparts. The Parties may execute this Agreement in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument.

8.1.e
Packet Pg. 202 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 19 IN WITNESS WHEREOF, the Board of Supervisors of the County of San Mateo has authorized and directed the Health System Chief to execute this Agreement for and on behalf of the County of San Mateo. The Cities of Atherton, Belmont, Brisbane, Burlingame, Colma, Daly City, East Palo Alto, Foster City, Half Moon Bay, Hillsborough, Menlo Park, Millbrae, Pacifica, Portola Valley, Redwood City, San Bruno, San Carlos, San Mateo, South San Francisco, and Woodside have caused this Agreement to be subscribed by its duly authorized officer and attested by its Clerk.

Dated: COUNTY OF SAN MATEO
____________ _____________
President, Board of Supervisors

8.1.e
Packet Pg. 203 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Dated:

ATTEST: TOWN OF ATHERTON
_________________________________
Town of Atherton, Clerk By

8.1.e
Packet Pg. 204 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Dated:

ATTEST: CITY OF BELMONT
_________________________________
City of Belmont, Clerk By
5/26/2021

8.1.e
Packet Pg. 205 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement AA ",0 ..-, ,, ;;_ 'b ;;;i I Dated: -.!1~v1,~""17,4-...;;v____,.1c:......... __ _ ATTEST: CITY OF BRISBANE
~~--··-··-···
By Karen Cunningham, Mayor

8.1.e
Packet Pg. 206 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement ._A ... () ~ .

Dated: \ lr~A cl , c 0.:;;) \
"-._) l
ATTEST: ~ CITY OF BURLINGAME
~ ~~1<¢ Cityof 1nga~ By

8.1.e
Packet Pg. 207 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Dated: __ !5...,. ~..__~ __ ?_A_:2- _ 1
__ I I
ATTEST: To~~ a,~

TOWN OF COLMA

8.1.e
Packet Pg. 208 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Shawnna Maltbie
City Manager
Dated: _______ May 25, 2021 _
ATIEST: CITY OF DALY CITY
City of Daly City, Clerk By

8.1.e
Packet Pg. 209 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Dated:
_
6_/_ID_/:_Lo_-Z..._( __
ATTEST: CITY OF EAST PALO ALTO
City of

8.1.e
Packet Pg. 210 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Dated:

ATTEST: CITY OF FOSTER CITY
_________________________________
City of Foster City, Clerk By

8.1.e
Packet Pg. 211 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Dated:

ATTEST: CITY OF HALF MOON BAY
_________________________________
City of Half Moon Bay, Clerk By

8.1.e
Packet Pg. 212 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Dated: June IL/, 2 0 2 / •
ATTEST: TOWN OF HILLSBOROUGH
)/f VJ! fWtttfL ~!ft Hillsborough, Clerk

8.1.e
Packet Pg. 213 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Dated:

ATTEST: CITY OF MENLO PARK
_________________________________
City of Menlo Park, Clerk By

8.1.e
Packet Pg. 214 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Dated:
-~u:t.!· l~,o:::.J/L...:2-0 ;;..:.;:'Z,... ;..;\ __ _
ATTEST:
·~f?--
City of Millbrae, Clerk
~C-;.ltl1).f
61fhPHt

8.1.e
Packet Pg. 215 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Dated: 5/a 1 /zc2.f
ATTEST: CITY OF PACIFICA

8.1.e
Packet Pg. 216 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Dated:

ATTEST: TOWN OF PORTOLA VALLEY
_________________________________
Town of Portola Valley, Clerk By

8.1.e
Packet Pg. 217 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Dated: 5/2..fae f?J

CITY OF REDWOOD CITY

8.1.e
Packet Pg. 218 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement DocuSign Envelope ID: 006D8A51-5A86-4956-B621-8B573C1764CA 6/4/2021
Dated: _________ _
ATTEST:
r-=;ocuSigned by:
~~ City of San Bruno, Clerk
Melissa Thurman
r--;DocuSigned by:
~~3C~~
6/2/2021
City Attorney
Marc zafferano

CITY OF SAN BRUNO
r:;::n•;6~ ~~ ...

City Manager
Jovan Grogan
6/4/2021

8.1.e
Packet Pg. 219 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Dated:

ATTEST: CITY OF SAN CARLOS
_________________________________
City of San Carlos, Clerk By

8.1.e
Packet Pg. 220 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Dated:

ATTEST: CITY OF SAN MATEO
_________________________________
City of San Mateo, Clerk By __________

8.1.e
Packet Pg. 221 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Dated: Juu 1, ZoLI
ATTEST: CITY OF SOUTH SAN FRANCISCO
<c,ity of South San Francisco, Clerk

8.1.e
Packet Pg. 222 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement Dated: f/ite/'hYZ., I
ATTEST: TOWN OF WOODSIDE
~~· By (

8.1.e
Packet Pg. 223 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 40 EXHIBIT A

CONTRACT AREAS
The following Cities have contracted for services pursuant to this Agreement:

Atherton
Belmont
Brisbane
Burlingame
Colma
Daly City
East Palo Alto
Foster City
Half Moon Bay
Hillsborough
Menlo Park
Millbrae
Pacifica
Portola Valley
Redwood City
San Bruno
San Carlos
San Mateo
South San Francisco
Woodside

8.1.e
Packet Pg. 224 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 41 EXHIBIT B

PROPORTIONATE SHARE OF COST
FY 2021-22 Proportionate Share of Cost:

Atherton 0.70%
Belmont 2.58%
Brisbane 0.90%
Burlingame 3.74%
Colma 0.53%
Daly City 10.13%
East Palo Alto 8.70%
Foster City 2.15%
Half Moon Bay 2.50%
Hillsborough 1.16%
Menlo Park 4.59%
Millbrae 1.92%
Pacifica 5.07%
Portola Valley 0.37%
Redwood City 12.55%
San Bruno 6.09%
San Carlos 3.15%
San Mateo 15.61%
South San Francisco 10.27%
Woodside 1.03%
County 6.27%

8.1.e
Packet Pg. 225 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 1 Agreement No. _________________________

AGREEMENT FOR ANIMAL CARE AND CONTROL SERVICES BETWEEN THE

COUNTY OF SAN MATEO AND PENINSULA HUMANE SOCIETY & SPCA, A

CALIFORNIA NONPROFIT CORPORATION
This Agreement is entered into this first day of July, 2021, by and between the County of San Mateo, a * * *
Whereas, pursuant to statutory authority including but not limited to, Section 31000 of the California Government Code, Section 31106 of the Food and Agriculture Code, and Sections 14501 and 14503 of the Corporations Code, County may contract with independent contractors for the furnishing of animal care, control and shelter services to or for County or any Department thereof; and Whereas, it is necessary and desirable that Contractor be retained for the purpose of providing Animal Care, Control, and Shelter services to the County and participating cities as set forth in this Agreement for Therefore, it is agreed by the parties to this Agreement as follows:

1. Exhibits and Attachments
The following exhibits and attachments are attached to this Agreement and incorporated into this Agreement by this reference:

Exhibit A Services
Exhibit B - Payments and Rates
Exhibit C Excluded Services
Exhibit D Contract Areas (County and Participating Cities) Exhibit E Fees to be Collected for Services Provided
Exhibit F Five-Year Budget
Attachment H - Health Insurance Portability and Accountability Act (HIPAA) Business Associate Requirements
Attachment I - Fingerprinting Certification Form
Attachment J - Rabies Algorithm
Attachment K - Animal Shelter Facility Use and Maintenance Agreement Attachment L - Peninsula Humane Society Holidays
Attachment M County-Owned Radio Equipment

2. Services to be performed by Contractor
In consideration of the payments set forth in this Agreement and in Exhibit B, Contractor shall perform services for County and Participating Cities listed on Exhibit D in accordance with the terms, conditions, and specifications set forth in this Agreement and in Exhibit A, and the other Exhibits and Attachments incorporated by reference into this Agreement.

8.1.e
Packet Pg. 226 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 2 3. Payments
In consideration of the services provided by Contractor in accordance with all terms, conditions, and specifications set forth in this Agreement and in Exhibit A and other Exhibits and Attachments incorporated into this Agreement, County shall make payment to Contractor based on the rates and in the manner specified in Exhibit B. Payments shall begin within 45-days after Contractor and County each execute this Agreement.

County reserves the right to withhold payment if County determines that the quantity or quality of the work performed is unacceptable. If County exercises this right, it must first provide Contractor with a 30-day written notice of intent to withhold payment wherein County describes the nature of the unacceptable If Contractor fails to
remedy unacceptable work after having received thirty days prior written notice, then County may delay payment until the deficiency is corrected. However, if Contractor reasonably demonstrates that it is not feasible to remedy the unacceptable work within thirty days, Contractor shall have up to an additional thirty days to remedy the work before payment will be withheld.

In no event shall C THIRTY TWO MILLION

FIVE HUNDRED FORTY EIGHT THOUSAND NINE HUNDRED EIGHTY NINE DOLLARS AND NINETY ONE CENTS ($32,548,989.91). In the event that the County makes any advance payments, Contractor agrees to refund any amounts in excess of the amount owed by the County at the time of contract termination or expiration. Contractor is not entitled to payment for work not performed as required by this Agreement.

4. Term
Except as otherwise provided herein, and subject to compliance with all terms and conditions, the term of this Agreement shall be from July 1, 2021 through June 30, 2026. The parties may extend the term for an additional three years if the parties mutually agree in writing. This Agreement becomes effective only after all jurisdictions identified on Exhibit D as Participating Cities adopt it by entering into the agreement for animal control services between the County and participating cities. If such County/Services Agreement is not adopted by all jurisdictions shown on Exhibit D, this Services Agreement is null and void in its entirety unless Contractor and any of the jurisdictions shown on Exhibit D agree to use it as the basis for a Services Agreement applicable to those parties providing such written consent, with such changes in payment, scope of service, and other terms as the parties may agree.

5. Termination
This Agreement may be terminated by Contractor or County or designee at any time without a advance written notice to the other party. Contractor shall be entitled to receive payment for services provided prior to the effective date of termination of the Agreement. Such payment shall be the prorated portion of the full payment determined by comparing the services actually completed to the services required by the Agreement. The Contractor shall have no right to or claim against the County or any Participating City for the balance of the contract amount.

In the event of a material breach of this Agreement by either party, the other party shall notify the breaching party of such material breach and that such breach must be cured within thirty (30) calendar days of the notice, except that if the breaching party reasonably demonstrates that it is not feasible to cure the breach within thirty (30) calendar days, the breaching party shall have the number of days

8.1.e
Packet Pg. 227 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 3 beyond thirty (30) calendar days reasonably needed to cure the breach up to an additional thirty (30) calendar days.

In the event the breaching party does not cure the material breach within the applicable time period, the notifying party may immediately terminate this Services Agreement or seek any other applicable legal remedies for such material breach. Termination is effective on the date specified in the written notice. In any event of termination under this paragraph, Contractor shall be paid for all approved work performed prior to termination. Contractor shall have no right to, or claim against County or any contracting City for, the balance of the contract amount.

6. Contract Materials
At the end of the term of this Agreement, or in the event of termination, all finished or unfinished documents, data, studies, maps, photographs, reports, and other written materials (collectively referred to become the property of County and shall be promptly delivered to County. Upon termination, Contractor may make and retain a copy of such contract materials if permitted by law.

7. Relationship of Parties
Contractor agrees and understands that the work/services performed under this Agreement are performed as an independent contractor and not as an employee of County and that neither Contractor nor its employees acquire any of the rights, privileges, powers, or advantages of County employees.

8. Hold Harmless and Indemnification
Contractor shall hold harmless and indemnify the County, and each Participating City listed in Exhibit D as third party beneficiaries of this Agreement, their officers, agents, and employees from all claims, suits or actions of every name, kind and description, brought for, or on account of: injuries to or death of any person, including but not limited to Contractor or its agents, officers or employees, or damage to property of any kind whatsoever and to whomsoever belonging, including but not limited to Contractor or its agents, officers, or employees, or any other loss or cost, resulting from the performance or nonperformance of any work or obligations required by the Agreement of Contractor; any sanctions, requirements set forth in the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and all Federal regulations promulgated thereunder, as amended; and/or from any activities undertaken by Contractor, its officers, employees or agents, under this Agreement, and which result from the negligent or intentional acts or omissions of Contractor, its officers or employees.

The duty of Contractor to hold harmless and indemnify as set forth herein, shall include the duty to defend as set forth in Section 2778 of the California Civil Code.

County shall hold harmless and indemnify the Contractor, its officers, agents, and employees from all claims, suits or actions of every name, kind and description, brought for, or on account of injuries to or death of any person, including but not limited to County or its agents, officers or employees, or damage to property of any kind whatsoever and to whomsoever belonging, including but not limited to County or its agents, officers, or employees, or any other loss or cost, resulting from the performance or nonperformance of any work or obligations required by the Agreement of County; any sanctions, pe
requirements set forth in the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and all Federal regulations promulgated thereunder, as amended; and/or from any activities undertaken by County, its officers, employees or agents, under this Agreement, and which result from the negligent or intentional acts or omissions of County, its officers or employees.

8.1.e
Packet Pg. 228 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 4 The duty of County to hold harmless and indemnify, as set forth herein, shall include the duty to defend as set forth in Section 2778 of the California Civil Code.

In the event of concurrent negligence of the County, its officers, agents and/or employees, and the Contractor, its officers, agents and/or employees, then the liability for any and all claims for injuries or damages to persons and/or property or any other loss or costs which arise out of the terms, conditions, covenants, promises and responsibilities of this Agreement, shall be apportioned according to the California theory of comparative negligence. This provision shall survive termination of this Agreement.

9. Assignability and Subcontracting
Contractor shall not assign this Agreement or any portion of it to a third party or subcontract with a third party to provide services required by Contractor under this Agreement without the prior written consent of County.
right to automatically and immediately terminate this Agreement without penalty or advance notice.

10. Insurance
a. General Requirements
Contractor shall not commence work or be required to commence work under this Agreement unless and until all insurance required under this Section has been obtained and such insurance has been approved such approval. Contractor shall furnish County with certificates of insurance evidencing the required to include the contractual liability assumed by Contractor pursuant to this Agreement. These certificates shall specify or be endorsed to provide
any pending change in the limits of liability or of any cancellation or modification of the policy. b.

Contractor shall have in
In signing this Agreement, Contractor
certifies, as required by Section 1861 of the California Labor Code, that (a) it is aware of the provisions of Section 3700 of the California Labor Code, which require every employer to be insured against liability for -insurance in accordance with the provisions of the Labor Code, and (b) it will comply with such provisions before commencing the performance of work under this Agreement.
c. Liability Insurance
Contractor shall take out and maintain during the term of this Agreement such bodily injury liability and property damage liability insurance as shall protect Contractor and all of its employees/officers/agents while performing work covered by this Agreement from any and all claims for damages for bodily injury, including accidental death, as well as any and all claims for property damage which may arise from subcontractor, anyone directly or indirectly employed by either of them, or an agent of either of them.

Such insurance shall be combined single limit bodily injury and property damage for each occurrence and shall not be less than the amounts specified below:
(a) $1,000,000

8.1.e
Packet Pg. 229 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 5 (b) $1,000,000
(c) $1,000,000
County and its officers, agents, and employees and participating cities and their officers, agents and employees shall be named as additional insured on any such policies of insurance, which shall also contain a provision that (a) the insurance afforded thereby to County and its officers, agents, employees, and servants shall be primary insurance to the full limits of liability of the policy and (b) if the County or its officers, agents, employees, and servants have other insurance against the loss covered by such a policy, such other insurance shall be excess insurance only.

In the event of the breach of any provision of this Section, or in the event any notice is received which indicates any required insurance coverage will be diminished or canceled, County, at its option, may, notwithstanding any other provision of this Agreement to the contrary, immediately declare a material breach of this Agreement and suspend all further work and payment pursuant to this Agreement.

11. Compliance With Laws
All services to be performed by Contractor pursuant to this Agreement shall be performed in accordance with all applicable Federal, State, County, and municipal laws, ordinances, and regulations, including but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the Federal Regulations promulgated thereunder, as amended (if applicable), the Business Associate requirements set forth in Attachment H (if attached), the Americans with Disabilities Act of 1990, as amended, and Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination on the basis of disability in programs and activities receiving any Federal or County financial assistance. Such services shall also be performed in accordance with all applicable ordinances and regulations, including but not limited to appropriate licensure, certification regulations, provisions pertaining to confidentiality of records, and applicable quality assurance regulations. In the event of a conflict between the terms of this Agreement and any applicable State, Federal, County, or municipal law or regulation, the requirements of the applicable law or regulation will take precedence over the requirements set forth in this Agreement.

Contractor will timely and accurately complete, sign, and submit all necessary documentation of compliance.

12. Non-Discrimination and Other Requirements
a. General Non-discrimination
No person shall be denied any services provided pursuant to this Agreement (except as limited by the scope of services) on the grounds of race, color, national origin, ancestry, age, disability (physical or mental), sex, sexual orientation, gender identity, marital or domestic partner status, religion, political beliefs or affiliation, familial or parental status (including pregnancy), medical condition (cancer-related), military service, or genetic information.
b. Equal Employment Opportunity
Contractor shall ensure equal employment opportunity based on objective standards of recruitment, classification, selection, promotion, compensation, performance evaluation, and management relations for all employees under this Agreement.
to County upon request.

8.1.e
Packet Pg. 230 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 6 c. Section 504 of the Rehabilitation Act of 1973
Contractor shall comply with Section 504 of the Rehabilitation Act of 1973, as amended, which provides that no otherwise qualified individual with a disability shall, solely by reason of a disability, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination in the performance of any services this Agreement. This Section applies only to contractors who are providing services to members of the public under this Agreement.
d.

Contractor shall comply with all laws relating to the provision of benefits to its employees and their spouses or domestic partners, including, but not limited to, such laws prohibiting discrimination in the provision of such benefits on the basis that the spouse or domestic part is of the same or opposite sex as the employee.
e. Discrimination Against Individuals with Disabilities The nondiscrimination requirements of 41 C.F.R. 60-741.5(a) are incorporated into this Agreement as if fully set forth here, and Contractor and any subcontractor shall abide by the requirements of 41 C.F.R. 60 741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.
f. History of Discrimination
Contractor certifies that no finding of discrimination has been issued in the past 365 days against Contractor by the Equal Employment Opportunity Commission, the California Department of Fair Employment and Housing, or any other investigative entity. If any finding(s) of discrimination have been issued against Contractor within the past 365 days by the Equal Employment Opportunity Commission, the California Department of Fair Employment and Housing, or other investigative entity, Contractor shall provide County with a written explanation of the outcome(s) or remedy for the discrimination prior to execution of this Agreement. Failure to comply with this Section shall constitute a material breach of this Agreement and subjects the Agreement to immediate termination at the sole option of the County. g. Reporting; Violation of Non-discrimination Provisions Contractor shall report to the County Manager the filing in any court or with any administrative agency of any complaint or allegation of discrimination on any of the bases prohibited by this Section of the Such duty shall include reporting of the filing of
any and all charges with the Equal Employment Opportunity Commission, the California Department of Fair Employment and Housing, or any other entity charged with the investigation or adjudication of allegations covered by this subsection within 30 days of such filing, provided that within such 30 days such entity has not notified Contractor that such charges are dismissed or otherwise unfounded. Such notification shall include a general description of the circumstances involved and a general description of the kind of discrimination alleged (for example, gender-, sexual orientation-, religion-, or race-based discrimination).

Final adjudication in an appropriate forum determining that a violation of the non-discrimination provisions of this Agreement occurred, shall be considered a breach of this Agreement and subject the Contractor to penalties, to be determined by the County Manager from among the following:

8.1.e
Packet Pg. 231 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 7 i. termination of this Agreement; and/or
ii. liquidated damages of $2,500 per violation; and/or
iii. no penalty based on the County Manager determining that the incident does not warrant further action; and/or
iv. imposition of other applicable civil remedies and sanctions as provided by law.

To effectuate the provisions of this Section, the County Manager shall have the authority to offset all or any portion of the amount described in this Section against amounts due to Contractor under this Agreement or any other agreement between Contractor and County. h. Compliance with Living Wage Ordinance
As required by Chapter 2.88 of the San Mateo County Ordinance Code, Contractor certifies all contractor(s) and subcontractor(s) obligated under this contract shall fully comply with the provisions of the County of San Mateo Living Wage Ordinance, including, but not limited to, paying all Covered Employees the current Living Wage and providing notice to all Covered Employees and Subcontractors as required under the Ordinance.

13. Compliance with County Employee Jury Service Ordinance Contractor shall comply with Chapte
shall have and adhere to a written policy providing that its employees, to the extent they are full-time employees and live in San Mateo County, shall receive from the Contractor, on an annual basis, no fewer than five days of regular pay for jury service in San Mateo County, with jury pay being provided only for each day of actual jury service. The policy may provide that such employees deposit any fees received for such jury service with
the fees received for jury service in San Mateo County. By signing this Agreement, Contractor certifies that it has and adheres to a policy consistent with Chapter 2.85. For purposes of this Section, if Contractor has no employees in San Mateo County, it is sufficient for Contractor to provide the following written statement to County:
certifies that it has no full-time employees who live in San Mateo County. To the extent that it hires any such employees during the term of its Agreement with San Mateo County, Contractor shall adopt a policy The requirements of Chapter 2.85 do
-hundred
this Agreement is amended such that its total value meets or exceeds that threshold amount.

14. Retention of Records; Right to Monitor and Audit
(a) Contractor shall maintain all required records relating to services provided under this Agreement for four (4) years after County makes final payment and all other pending matters are closed, and Contractor shall be subject to the examination and/or audit by County, a Federal grantor agency, and the State of California.
(b) Contractor shall comply with all program and fiscal reporting requirements set forth by applicable Federal, State, and local agencies and as required by County including additional audit requirements as set forth herein.
(c) Contractor agrees upon reasonable notice to provide to County, to any Federal or State department respective audit agencies access to and the right to examine all records and documents necessary to

8.1.e
Packet Pg. 232 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 8 determine compliance with relevant Federal, State, and local statutes, rules, and regulations, to determine compliance with this Agreement, and to evaluate the quality, appropriateness, and timeliness of services performed.
(d) County agrees that if any entity or person makes a request under the California Public Records Act (CPRA) or an analogous federal, state, or local law or regulation to the County or a Participating City, of which County is aware, for documents or records possessed by Contractor but not by the County or Participating City, relating to this Agreement, or documents that Contractor submitted in its response to the request for proposals related to this Agreement and marked confidential, or documents related to the negotiation, or finalization of this Agreement, County will notify Contractor of such request. If Contractor fails to respond within 72 hours, Contractor shall be deemed to stipulate that the requested documents are subject to disclosure pursuant to the request and Contractor shall immediately thereafter make copies of the documents available to the County or a participating City, as the case may be, for disclosure to the requesting party.

If Contractor responds to the County within 72 hours of such notice by the County and asserts, in writing, that exemptions to disclosure requirements under the CPRA apply, and the County or Participating City as applicable agrees that such documents are not subject to disclosure, in whole or in part, under the CPRA, Contractor shall provide a redacted copy of the documents for County or City to disclose in lieu of unredacted documents for any documents that must be disclosed. In the event that County or the to disclosure, in order to prevent disclosure of such documents, Contractor shall promptly and in any case within ten (10) calendar days of notice of the request, seek a protective court order for non-disclosure of any such records. If Contractor fails to obtain a protective order, such documents may be disclosed by County or City. Contractor shall indemnify and hold harmless County and Participating Cities for any not subject to disclosure.

15. Merger Clause; Amendments
This Agreement, including the Exhibits and Attachments attached to this Agreement and incorporated by reference, constitutes the sole Agreement of the parties to this Agreement and correctly states the rights, dutie In the event that any term, condition,
provision, requirement, or specification set forth in the body of this Agreement conflicts with or is inconsistent with any term, condition, provision, requirement, or specification in any Exhibit and/or Attachment to this Agreement, the provisions of the body of the Agreement shall prevail. Any prior agreement, promises, negotiations, or representations between the parties not expressly stated in this document are not binding. All subsequent modifications or amendments shall be in writing and signed by the parties.

16. Controlling Law; Venue
The validity of this Agreement and of its terms, the rights and duties of the parties under this Agreement, the interpretation of this Agreement, the performance of this Agreement, and any other dispute of any nature arising out of this Agreement shall be governed by the laws of the State of California without regard to its choice of law or conflict of law rules. Any dispute arising out of this Agreement shall be venued either in the San Mateo County Superior Court or in the United States District Court for the Northern District of California.

8.1.e
Packet Pg. 233 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 9 17. Notices
Any notice, request, demand, or other communication required or permitted under this Agreement shall be deemed to be properly given when both: (1) transmitted via facsimile to the telephone number listed below or transmitted via email to the email address listed below; and (2) sent to the physical address listed below by either being deposited in the United States mail, postage prepaid, or deposited for overnight delivery, charges prepaid, with an established overnight courier that provides a tracking number showing confirmation of receipt.

In the case of County, to:

Name/Title: Lori Morton-Feazell / Health Services Manager Address: 225-37th Avenue, San Mateo, CA 94403
Telephone: 650-573-3726
Email: [email protected]
In the case of Contractor, to:

Name/Title: Anthony Tansimore / President
Address: 1450 Rollins Road, Burlingame, CA 94010-2307
Telephone: 650-340-7022 ext. 309
Email: [email protected]

18. Electronic Signature
Both County and Contractor wish to permit this Agreement and future documents relating to this Agreement to be digitally signed in accordance with Cali Administrative Memo. Any party to this Agreement may revoke such agreement to permit electronic signatures at any time in relation to all future documents by providing notice pursuant to this Agreement.

19. Payment of Permits/Licenses
Contractor bears responsibility to obtain any license, permit, or approval required from any agency for commencement of said work/services. Failure to do so will result in forfeit of any right to compensation under this Agreement.

8.1.e
Packet Pg. 234 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 10 * * *
representatives, affix their respective signatures:

For Contractor: Peninsula Humane Society & SPCA, a California Nonprofit Corporation __________________________
Contractor Signature
_______________
Date
_________________________
Contractor Name (please print)

COUNTY OF SAN MATEO
By:

President, Board of Supervisors, San Mateo County
Date:

ATTEST:

By:

Clerk of Said Board

8.1.e
Packet Pg. 235 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 11 Exhibit A
In consideration of the payments set forth in Exhibit B, Contractor shall provide the following services:

I. COMMON GOALS
A. All parties agree to work on updating a new animal control ordinance during the next 12 months to include the availability of administrative citations.

B. County and Contractor will provide Participating Cities (as defined in exhibit D to this Agreement) with information about the services provided by Contractor and excluded services. In the event the County receives a complaint from an official from a Participating City regarding the quantity or quality of services provided under this Agreement, the County will promptly forward such complaint to Contractor so that the parties may make good faith efforts to promptly resolve the issue and Contractor agrees to meet with officials from the County and/or Participating Cities as may be necessary to resolve such complaints.

II. POLICIES AND PROCEDURES
A. All policies and procedures shall be developed with the goal of animal welfare, enhancing the cost efficiency and quality of services provided to the County and Participating Cities, and to reflect best practices in the industry for animal control and care.
annually submitted to a committee of County and Participating City representatives, with committee members to be designated by the County Manager or designee. The Contractor and committee members will work in good faith to resolve any differences or concerns regarding policies and procedures.

B. The Contractor must establish comprehensive written policies and procedures for proper care and handling of animals.

C. Such policies and procedures shall address all subjects encompassed by the scope of this Agreement, including shelter, veterinary care, and field services. Proper care includes but is not limited to, appropriate food and water, regular cleaning of kennels and cages, humane handling, veterinary care and a vaccination schedule including rabies vaccinations.

D. Contractor shall establish policies and procedures in accordance with the Guidelines for Standards of Care in Animal Shelters published by the Association of Shelter Veterinarians, ASPCA, the Humane Society of the United States, and/or other currently accepted best practices for animal sheltering. Policies and Procedures shall focus on these areas:

1. Medical Health and Physical Well-Being

2. Euthanasia

3. Environment

4. Kennels/Cages

5. Capacity for Care

6. Behavioral Health

8.1.e
Packet Pg. 236 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 12 E. Contractor shall develop a written disposal procedure, and the procedure shall provide for the weekly pick up of dead animals.

F. Contractor shall create a procedure compliant with California law to ensure that animals entering the County Shelter receive vaccinations, dewormer, flea control as appropriate for their species excluding animals that are unable to be safely handled or animals that are too sick/injured to receive this treatment.

G. Contractor shall have written policies and procedures on animal placement with a goal of ensuring that non-aggressive and healthy or treatable animals that enter the County Shelter are not euthanized through redemptions, adoptions and transfers to other organizations. Policies and procedures should include guidelines for euthanasia. Terms used in this subsection are to be interpreted in accordance with currently enacted California law.

H. Contractor shall have a procedure addressing how Animal Control Officers will handle complaints and the procedure shall include a benchmark for the time it takes between receiving and closing a complaint.

I. Contractor shall have comprehensive written policies and procedures established for proper care and handling of animals to include emergency response procedures, how animals will be placed into vehicles, how animals will be protected from the heat and cold inside vehicles, and how vehicles will be clean and disinfected.

J. Contractor shall have and apply written disease prevention and response policies and procedures.

Disease response procedures shall include measures to minimize transmission to unaffected animals or people and should ensure appropriate care of the affected animals. Procedures should include a treatment plan where decisions are based on a range of appropriate criteria, including the ability to safely and humanely provide relief, duration of treatment, prognosis for recovery, the likelihood of placement after treatment, the number of animals who must be treated and the expense of treatment and resources available for such treatment.

K. Contractor shall have comprehensive written policies and procedures on Veterinary Medical Services. Policies and procedures shall address proper care of injured and sick animals and be L. To the extent any of the terms of this Agreement are preempted by State law with regard to animal care, custody, transfer, euthanasia, and/or treatment, the parties agree that the terms of this Agreement shall continue to apply to full extent possible in conformity with State law.

8.1.e
Packet Pg. 237 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 13 III. SHELTER SERVICES
A. Receiving animals
Contractor will:

1. Hold lost and stray animals for the requisite time period as required by State law or County ordinance or other applicable local ordinance prior to adoption, owner redemption, release to a partner organization, euthanasia, or other disposition.

2. Ensu
beginning at intake and regularly thereafter. If the animal is too unsafe to handle to have its health status evaluated a visual evaluation may be done by staff.

3. Ensure all animals are scanned for a microchip and checked for other identification when entering the County Shelter and ensure staff enter into the Chameleon (or any successor system) software that the animal was checked for ID. Animals that are unsafe to be scanned for a microchip may be excluded.

4. Solicit information on impounded stray animals.

5. 6. Provide shelter and care for domestic animals under rabies quarantine, and dangerous or vicious animal investigations, according to the applicable City/County ordinance and/or State law.

7. Contractor will immediately notify County Public Health personnel at 650.573.2346, 8am5pm, M-F or 650.363.4981 after hours/holidays (or at such other numbers as may be designated in writing, from time to time).

8. If the Contractor plans on using drop boxes for after-hours intake, the drop boxes must be checked at least every hour during the hours that drop boxes are utilized for animal intake.

B. Care of animals
Contractor will:

1. Provide shelter and care for San Mateo County stray and unwanted animals 24 hours a day, 7 days a week, with public service hours designed to benefit the public and facilitate the services established in this Agreement, including coordination with other agencies (state and local governments, or adoption partner organizations, non-profit animal services organizations, etc.) where appropriate.

2. Provide services as required by the State of California governing shelters for animal care, treatment, holding periods, and placements and dispositions.

3. Microchip all animals designated as Dangerous prior to release if medically appropriate and owner is compliant. In the instance of a non-compliant owner, Contractor shall attempt at the first annual inspection of the ow
has in fact been microchipped as required by County Ordinance and shall report their findings to County in a timely fashion.

4. Provide animal food that meets nutritional and medical needs of animals.

8.1.e
Packet Pg. 238 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 14 5. Contractor will make a best effort to have the County Shelter open by 11 am each day, except holidays (as noted in Attachment L - Peninsula Humane Society Holidays), with all animal areas intended for public access clean and ready for the public to enter.

6. Provide County representatives with a master schedule for Animal Care staff upon request.

C. Owner-surrendered animals
Contractor will:

1. Provide pet owners with a handout(s) describing alternative solutions to surrender and other resources to owners who express a desire to surrender their pets. That handout should include contact information for non-profit shelters and rescue groups in the Bay Area, as well as information about pet food pantries, low cost veterinary care, etc.

2. List alternatives to surrendering a pet
website.

D. Identifying animals
Contractor will:

1. Make legally required and additional efforts
including, at a minimum, full microchip body scanning of domestic animals for identification chips, tracing microchips, licenses, rabies tags and other identification, and making several documented attempts in multiple ways (e.g. phone, email, and/or mail) to notify the owner in an attempt to return the animal to its owner prior to any other disposition. Maintain acumen on and utilize developments in the field that might provide .

E. Evaluating animals
Contractor will:

1. Ensure that all healthy, non-aggressive, and treatable animals have a plan for a live outcome.

2. Begin assessment of behavior at the time of intake of the animal. An overall behavior assessment considers all of the information gathered about the animal, including history, behavior during shelter stay, and formal evaluation.

3. Provide and apply the criteria and evaluation system that will enable objective evaluations for animals.

4. Evaluate all breeds equally to determine if they can be adopted, require behavior modification, or allow a partner agency to take the animal prior to euthanasia pursuant to State law.

5. Maintain evaluation records. Document the procedure for each animal in the Chameleon software system (or any successor system). If any paper records are also kept, retain the records for seven (7) years after disposition of animal.

6. Perform kennel enrichment programs to reduce stress for sheltered animals.

7. Place adoptable animals up for adoption or transfer.

8.1.e
Packet Pg. 239 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 15 8. Record all incidents or reports regarding a history of aggressive behavior along with the context in which they occurred.

9. Ensure staff is trained to recognize body language and other behaviors that indicate animal stress, pain and suffering as well as behaviors that indicate successful adaptation to the shelter environment.

10. Monitor animals daily in order to detect trends or changes in well-being and respond to their behavioral needs.

F. Length of stay of animals
Contractor will:

1. County Shelter. Both positive outcomes and
cost of sheltering must be considered.

2. Provide the process to ensure stray and owner-surrendered animals will not remain in the County Shelter more than three (3) weeks past the State law-mandated holding period.

G. Rabies testing/exposure
Contractor will:

1. Immediately provide San Mateo County Health personnel with contact information for relevant Contractor staff in accordance with State and County requirements when there is

2. Ensure all staff members are trained to identify potential rabies exposures and understand the regulations that apply to reporting and managing bites to humans and animals.

3. Provide for testing of animals for rabies pursuant to the current California Rabies Compendium. This requires the decapitation of animals and transport of the head or bat to the San Mateo County Public Health laboratory for testing.

4. Ensure that that the rabies specimen is transported to the San Mateo County Public Health Laboratory within 48 hours of the animal entering the County Shelter or of being euthanized (weekends and holidays excluded).

5. Ensure that for every animal that comes into the County Shelter, staff will identify possible rabies exposures; everyone presenting an animal shall be asked if the animal has bitten anyone within the last 10 days or had any contact with wildlife.

6. Make certain all incoming animals are examined for bite wounds; any animals who have potentially been exposed to rabies shall be managed in accordance with the California Rabies Compendium and in consultation with state and local health authorities.

7. Ensure that staff funded by contract who routinely work with companion animals or wildlife are offered pre-exposure vaccinations against rabies in accordance with recommendations of the Advisory Committee in Immunization Practices.

H. Disposal of dead animals
Contractor will:

8.1.e
Packet Pg. 240 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 16 1. Accept dead animals brought to the County Shelter by County residents, City and County municipalities, or Caltrans and Contractor shall dispose of such animals.

2. Dispose of dead animals in a lawful manner using an appropriately qualified and licensed disposal company or method.

3. Develop a written disposal procedure that will include at least a weekly pick up of dead animals.

I. Transferring animals into County Shelter

1. If the Contractor desires to transfer animals into the County Shelter from nearby Bay Area animal shelters to assist when such shelters are dealing with an emergency, such as a natural disaster, Contractor shall do the following:
a) Request written approval from the County Program Manager of Animal Control and Licensing Manager or other designated County Contract Administrator. The County will respond to such requests in writing within 3 business days. In the event of a need to house animals for another county during a disaster, the County will respond within 24 hours. If the County grants such approval, the written notice of approval will state the maximum number of animals the Contractor is allowed to transfer in pursuant to that consent based upon factors including available shelter space. Detailed documentation on an appropriate Federal Emergency Management Agency (FEMA) form will be kept to record, on a daily basis, on the number of Contractor staff caring for the animals to include hours worked, along with supplies, as well as number of days sheltered for each animal. This will allow for reimbursement if declared a federal disaster, or reimbursement from other local jurisdictions. b) Periodically, and only as space and resources allow, Contractor may purposefully transfer, house or bring into the County shelter animals from another animal shelter, partner group or agency within or outside the County to be housed in the County Shelter for the s other shelter or location only if a monthly report is sent to the Program Manager of Animal Control and Licensing or their designee outlining the number of animals transferred into the shelter along with each animal s individual animal identification number. If Contractor plans on transferring in more than 30 animals a month Contractor will obtain written approval from the Program Manager of Animal Control and Licensing or their designee. Contractor will reimburse the County and Participating Cities for the costs of vaccines, preventative care, treatment, food, facility use and maintenance, and staff time to care for these animals. The cost will be calculated by the number of days that animal is housed at the County shelter at the rate of $15 per animal per day. This rate may be adjusted annually, based on changes to Consumer Price Index and the Parties will meet and confer before the rate is adjusted. In addition to this daily rate, the Contractor will reimburse the County and Participating Cities for the actual costs of vaccines, flea treatment, dewormer, DTM cultures, canine heartworm and feline FIV/FeLV tests on a per animal basis.

The Contractor will reimburse the County and Participating Cities each quarter of the fiscal year and will provide a report in a form reasonably satisfactory to the County and Participating Cities that details the fees owed pursuant to the applicable daily rate and any other applicable costs to be reimbursed to the County and Participating Cities. This obligation to reimburse the County and the Participating Cities does not apply to situations where an animal needs to be transferred in to the County shelter where the animal is held because of a bite or potential dangerous dog designation and where the incident occurred in San Mateo County, but the animal was first taken to another animal shelter. In such cases, the animal shall in the Chameleon software intake statistics.

8.1.e
Packet Pg. 241 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 17 Contractor will also reimburse the County and Participating Cities at the rate described above and shall reimburse the County and Participating Cities for the above-described expenses for any animal impounded by the nonprofit for a Cruelty case and housed at the County Animal Shelter. Detailed notes by staff must be entered into the Chameleon database (or any successor system) and should describe the reason for the animal being transfer back into the County shelter.

2. In cases where the Contractor transfers an animal back to the County Shelter for any reason, the Contractor will pay for the care of the animal and not use contract funds or staff being paid for by the contract. Detailed notes by staff must be entered into the Chameleon database and should describe the reason for the transfer back to the County shelter.

J. Working with partner groups
Contractor will:

1. Within 6 months of signing this Agreement, develop a Partner Group application for any shelter or Partner Group that would like to apply to take animals from the County Shelter ite.

2. Assign one (1) or more staff members to proactively contact Partner Groups and nonprofit shelters in the County and throughout the Bay Area to encourage them to take animals whose medical or behavioral needs exceed available resources or who would otherwise be better served by being transferred to a Partner Group or to take animals that have been in the County Shelter for more than three (3) weeks past their stray hold or owner surrender intake date. If the Contractor desires, animals may be placed prior to the expiration of the three (3) week hold period. Contractor will decide which animals will be transferred to the Lantos Center for adoption.

3. As an alternative to euthanizing feral cats when cat caretakers are unavailable, will either 1) release the feral cats to an organization that will Trap-Neuter-Return (TNR) the cats, 2) TNR the cats themselves, or 3) develop a plan on how to handle feral cats to improve the live release rate (e.g. implementing a barn or working cat program).

K. Vaccinating, deworming, flea prevention, photos, documentation Contractor will:

1. Complete health assessments of dogs and cats within 24 hours of the animal entering the County Shelter.

2. Complete behavioral assessments of dogs and cats within 4 days of the animal entering the County Shelter (not including the day of intake). Excluded: Dangerous animals, quarantined animals, animals in protective custody, euthanasia requests, exotic animals, fowl.

3. Conduct full body microchip scans and check for other forms of identification at the time of intake for all animals that can be safely handled.

4. Provide a photograph and description of each lost animal through public outreach

8.1.e
Packet Pg. 242 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 18 5. on (breed, sex, and age), health assessment, initial behavioral assessment, microchip, license, rabies, and any other pertinent information in Chameleon Data Management System (or any successor system) within 24 hours of receiving each animal.

6. Document complete behavioral assessment results in Chameleon Data Management System (or any successor system) within 4 days of receiving each animal (not including the day of intake).

7. Provide vaccinations, dewormers, and flea control when an animal enters the County Shelter as appropriate for their species, excluding animals that are unable to be safely handled or animals that are too sick/injured to receive this treatment.

L. Keeping County Shelter clean and disinfected
Contractor will:

1. Always maintain the kennel and animal care facilities in a humane and sanitary condition with a focus on these areas:
a) Cleaning and Disinfection. Use of disinfectants should be limited to those that are proven safe and effective for animal species sheltered at the County Shelter. b) Surfaces and Drainage

2. Maintain stocks of disinfectants based on accepted industry standards to preserve function and effectiveness with regards to temperature and light exposure.

3. Update all written guidelines/documentation for use of disinfectants to reflect current practices as well as industry standards/recommendations.

4. Staff and volunteers shall receive training when guidelines have been updated and documentation of training shall be maintained.

5. Take commercially reasonable measures to maintain a pest-free shelter. Contractor will enter into, pay the costs of, and monitor on a recurring and scheduled contract for pest control services in and around the County Shelter.

6. Have written information available about zoonotic diseases for visitors, adopters and foster care providers.

7. Clearly mark enclosures of animals with suspected zoonotic disease to indicate the condition and any necessary precautions.

8. Provide periodic staff and volunteer training and information on the recognition of potentially zoonotic conditions and the means of protecting others from exposure. This shall be included in the policy and procedures.

9. Ensure the public does not have unsupervised access to areas where animals are isolated for zoonotic diseases.

M. Providing enrichment
Contractor will:

1. Provide kennel enrichment programs that provide every animal with an opportunity to be socialized and reduce stress while in the County Shelter.

8.1.e
Packet Pg. 243 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 19 N. Euthanasia
Contractor will:

1. Provide for the humane euthanasia and disposal of animals determined to be unhealthy, aggressive, or untreatable as determined by California law.

O. Owner-requested euthanasia
Contractor will:

1. Follow the basic matrix definition of Owner-Requested Euthanasia. The basic matrix definition of Owner -Requested Euthanasia can be found at:
https://www.shelteranimalscount.org/docs/defaultsource/dataresources/sac_basicdatamatrix.pdf

2. Contractor will pursue all reasonable measures to verify animal ownership prior to euthanasia.

3. Record and classify animals in the Chameleon software and in Live Release Rate owners with the specific intention of using the Owner Requested Euthanasia service.

When an owner wishes to surrender an animal for adoption and that animal is deemed unhealthy and untreatable, or aggressive
information provided by the owner and the owner elects to surrender the animal for

4. Decline to provide the owner-requested euthanasia service to treatable animals and will instead either accept and treat those animals, provide resources so the owner so they can keep and treat their animal, or refer the owner to another organization that will assist the pet owner, so they can treat the animal.

5. Offer private owner-requested euthanasia (including pet-owner witnessed euthanasia, when requested with regard to non-aggressive animals only) as a service at the County Shelter, if the animal is deemed unhealthy and untreatable, or aggressive.

P. Documentation
Contractor will:

1. Accurately complete, sign, and submit all necessary documentation of compliance in a timely manner.

Q. Adoption of animals
Contractor may:

1. Arrange adoptions onsite at the County Shelter to reduce the length of stay for animals and have other approaches to adoptions such as transferring animals from the County Shelter and moving them to their non-profit shelter or partner organizations for adoption.

There is no set number of animals that need to remain up for adoption at any point in time at the County Shelter.

Contractor will:

8.1.e
Packet Pg. 244 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 20 2. Ensure that the public cannot come into contact with, or view, bite quarantine animals and aggressive animals that are considered a danger to the public.

IV. FIELD SERVICES
A. Respond to field service calls
Contractor will:

1. Respond to calls for Animal Field Services 24 hours a day, 7 days a week, 365 days a year as set forth in the below-described priority listing, unless otherwise noted below.

Notwithstanding any other provision herein, Contractor shall respond on holidays and after regular business hours (9pm-7am) to call Priority 1 and 2 categories. If no calls in those priorities are pending the staff Contractor will respond to Priority 3 and 4 calls.

2. Contractor may receive and accept requests for service in person, via phone, email, text message, voicemail or fax. Contractor will have policies and processes in place to ensure that text messages, emails, voicemails and faxes are monitored and retrieved in a routine and timely fashion.

B. Priority for Field Activities

1. Priority 1: Immediately respond to all emergency calls of the following types within one (1) hour of the receipt of the call from the reporting party:
a) Imminent threat to a person by an aggressive domestic, exotic or wild animal b) A Public Safety agency request for immediate assistance c) Possible rabid animal
d) Aggressive dog at large, or an aggressive dog that could cause harm to a human or an animal (e.g., an aggressive dog breaking out of a yard or has access off the property) e) A dog that has bitten a human or that has attacked another animal and that remains at large
f) Major injury to dog, cat, or domestic animal
g) An animal in hot car or an animal that is otherwise in immediate danger h) Dangerous animal permit violation that has occurred and the same animal remains a threat to person or property
i) Animals at large causing a traffic hazard (including livestock) j)
k) s life is in danger
l) When juveniles are present at a school grounds any bat, any aggressive animal, animal posing a risk to humans, sick or injured animals, dogs at large, or confined or trapped animal are present on the school grounds.
m) Request by a Public Safety Official or Fish & Wildlife officer to respond to a mountain lion or an escaped exotic animal that is an imminent threat to a person. Handling of these situations will be a joint response between the requestor and the Contractor. Contractor will be acting in an advisory capacity. Contractor is responsible for arranging a third party to

8.1.e
Packet Pg. 245 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 21 handle, transport and/or care for exotic animals. If a third party is retained by Contractor, said third party shall have lead advisory responsibilities. Public Safety Officials and/or Contractor will determine if Fish and Wildlife need to respond to the scene. Contractor will remain on the scene with requesting Public Safety Official until situation is resolved.

2. Priority 2: Respond without unnecessary delay, within (4) hours of receipt of the call from the reporting party:
a) Dog, cat or domestic animal sick, or with minor injury b) Sick or injured wildlife
c) All non-threatening Dangerous Animal permit violations d) Dog or cat in trap
e) Animal in custody (stray confined)
f) Pack of dogs
g) Dead animal at a school between 7:00 AM and 8:00 PM (excluding holidays)

3. Priority 3: Respond without unnecessary delay within a maximum of 18 hours of receipt of the call from the reporting party and as soon as reasonably possible beforehand to the following situations:
a) Animal at large (non-aggressive and non-threatening) in violation of local ordinance b)
c) Reports of animal bites or attacks where there is no longer an animal at large which is an immediate threat to persons or property.
d) Dead animal pick-up
e) Animal bite quarantines

4. Priority 4: Respond without unnecessary delay within 24 hours of receipt of the call from the reporting party:
a) Stray patrol request
b) Owned animal for relinquishment (based on special circumstances or special hardship situation)

5. Priority 5: If there are no calls pending in the other priority categories:
a) Officers will patrol City and County parks and neighborhoods in areas accessible by

6. Ensure that Animal Control and Humane Officers shall impound stray or confined dogs and cats and return them to the owner in the field, or transport to the animal to the shelter, as deemed appropriate by the Officer.

7. Provide a master schedule for Animal Control staff.

C. Enforcement of state and local animal control laws; Municipal code violations Contractor will:

8.1.e
Packet Pg. 246 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 22 1. Enforce all County and City ordinances pertaining to animals as outlined in Chapters

6.04, 6.12 and 6.16 of Title 6 of the San Mateo County Ordinance Code and enforce state statutes where applicable, except for number of animals per household or barking dogs, which are referred to the respective overseeing agency (code enforcement or law enforcement).

2. Uniform Ordinances and Citation Authority. County shall encourage the Participating City jurisdictions shown on Exhibit D to adopt and maintain animal control ordinances and fee schedules that are materially equivalent to the County control ordinance and fee schedule. The animal control ordinances for all jurisdictions shown on Exhibit D should be substantially the same as the provisions of Chapters 6.04,

6.12, and 6.16 of Title 6 of the San Mateo County Ordinance Code, as amended, to be effective within the city limits. The fee schedule shall be the same as outlined in Chapter

6.04.290 of the San Mateo County Ordinance Code.

3. Enforcement of city ordinances which differ materially from the County ordinance need not be enforced by Contractor unless Contractor agrees that the ordinance does not conflict with its mission, and the city and Contractor mutually agree on the cost of services. Participating Cities agree to provide notice to Contractor of any changes to their City codes that would relate to additional or different Contractor responsibilities under this Agreement.

4. Upon request by a Participating City, the County, or residents of a Participating City or the unincorporated County, investigate complaints of animal related public nuisances, to those ordinance code violations enumerated in Chapter 6.04 of Title 6 of the San Mateo County Ordinance Code and similar city ordinances, with the exception of complaints regarding barking dogs.

D. Citations
Contractor will:

1. Develop a voidable animal license citation process for license violations, that affords the animal owner 30 days in which to register for a license and have the citation voided.

Specifically, on all complaints involving stray or loose animals, municipal complaints and quarantines etc., if the animal owner living in San Mateo County does not have their animal licensed in San Mateo County, the ACO will issue a voidable license citation to the animal owner.

2. Ensure that ACO/Humane Officers issue administrative and non-administrative citations for City, County or State violations. Written warnings can be issued for first offense minor violations only if the ACO/Humane Officers follow up within two weeks to ensure compliance with the written warning.

3. Record all citations and written warnings in the Chameleon (or any successor system) software system.

E. Impoundment of animals
Contractor will:

1. Impound all dogs caught at large, scan all dogs and cats, that are safe to handle, for microchips in the field and provide for field return to owner as deemed appropriate by the Animal Control Officer.

8.1.e
Packet Pg. 247 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 23 2. Except when responding to a Priority 1 or Priority 2 call or when responding to a Priority 3 or Priority 4 call in order to meet expected response times, ensure that when Animal Control Officers observe a violation of the Participating City or County ordinance, the Animal Control Officer will stop, contact the animal owners, and take appropriate actions, such as a written warning for first offense, or the issuing of a citation for subsequent violations.

3. Investigate and follow up with impoundment, citation, search and seizure warrant for animal bites, vicious/dangerous animals, and attacks in conjunction with respective City Attorney or County Counsel and/or County District Attorney.

4. Contractor shall impound animals in the regular course of its enforcement of City and County ordinances as necessary to protect the safety of persons and property, or the animal. In addition to its ordinary impoundment responsibilities under this Agreement, if Contractor receives a specific request from a City and/or County law enforcement agency, Contractor shall promptly impound any animal, whether the animal is on public or private property. Contractor shall obtain any necessary consent or warrant as required by law for all impoundments. In exigent circumstances, in which a warrant is not required because personal or public safety is at imminent risk, Contractor shall impound the animal immediately. However, in the event that Contractor determines that a warrant is necessary for the impoundment, Contractor shall promptly seek such warrant and take all steps necessary to ensure that the animal is secured in such a manner that it poses no threat to the safety of any person pending the impoundment.

In those limited situations in which Contractor reasonably believes that there is no violation, seizure is unlawful and there are no grounds for seeking a warrant despite the request by City or County law enforcement,
respective City (or County Sheriff or designee if applicable) and the County Animal Control Manager or designee, if available within one hour. If the City or County representatives are not available and/or there is still disagreement, and City or County law enforcement still requests impoundment, City or County law enforcement will seize the animal, and Contractor with thereafter take custody of the animal and impound the animal at the shelter. In these situations only, if the City or County law enforcement officer believes that a warrant should be applied for, but Contractor does not believe there are grounds for such warrant, the law enforcement officer shall supply the affidavit for such warrant and, at the request of the City or County law enforcement officer, Contractor shall seek the warrant from the court.

5. Contractor shall not release any impounded animals unless the owner of such animal, or another individual with express verbal or written authority from the owner to pick up the animal (and such authority has been directly conveyed to Contractor from owner), the relevant impoundment, emergency
medical treatment, and licensing/permit fees to redeem said animal. Fees may be billed under certain circumstances as outlined in Exhibit A. - VI. Operations D. Administration 1 Financial Systems.

F. Transport of sick, injured animals
Contractor will:

8.1.e
Packet Pg. 248 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 24 1. Ensure the transfer of any injured or sick animals to the animal shelter or veterinary emergency hospital, or ensure that the owner (if present) of the animal seeks medical treatment.

G. Field euthanasia
Contractor will:

1. Ensure that if euthanasia is necessary for a sick or injured wild animal while it is in the field, the euthanasia shall be conducted by trained personnel with necessary equipment.

This service shall be available twenty-four (24) hours a day, seven (7) days a week, 365 days a year.

H. Investigations for animal bites, dangerous & vicious animal cases Contractor will:

1. Conduct thorough investigations of dangerous or vicious animals, which shall include interviewing witnesses, collecting evidence, writing reports, taking photos, requesting related information and securing search warrants to impound a vicious or dangerous dog, making initial designations as dangerous or vicious, and testifying at hearings. This investigation should be completed, and the report and all supporting information presented to the County, at least three (3) calendar days ahead of the scheduled hearing. will follow the applicable
County and Participating City ordinances.

2. Investigate municipal code violation complaints within the jurisdictional boundaries of the Participating Cities and the unincorporated County
as outlined herein. This includes, but is not limited to, interviewing witnesses, collecting evidence, taking photos, writing reports, requesting related information and securing search warrants, issuing citations, and participating in hearings or court proceedings as needed for potential impoundment and/or prosecution. Officers will work closely with the City Attorney or County District Attorney as applicable.

I. Removal of dead animals
Contractor will:

1. Remove dead animals from the public right-of-way, except freeways and/or highways, which are maintained by CALTRANS.

2. Remove stray dead domestic animals from private property for no charge.

3. Remove owned domestic dead animals at the request of owner with a charge to the member of the public requesting the service, as set forth in the Fee Schedule. All such fees collected by the Contractor shall be remitted to the County.

4. Pick up and dispose of any dead animal on any street, sidewalk, school, or other public property.

5. In cases where animal contact meets the criteria for rabies testing, pick up dead or live wildlife on private property. In cases where animal contact meets the criteria for rabies testing, the Contractor will follow the rabies testing protocol.

8.1.e
Packet Pg. 249 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 25 6. Dispose of dead wildlife or domestic dead animals that are brought to the shelter. If a commercial wildlife removal or pest company wants to dispose of dead animals, they will have to enter into a contract with the County to pay for disposal fees.

7. If Contractor is unable to safely remove a dead animal, Contractor will hire a qualified third-party using contract funds to remove the dead animal.

J. Quarantine of animals
Contractor will:

1. Quarantine biting animals and enforce State Codes, California Rabies Compendium, and County guidelines relating to rabies control. This includes providing state-mandated rabies clinics.

2. Work with San Mateo County Health to jointly determine when an in-home bite quarantine is appropriate and will be made available.

K. Dispatch
Contractor will:

1. Provide radio dispatching to the field between the hours of 8:00am and 6:00pm on Monday through Friday and 8:00am and 5:00pm on Saturday, Sunday, and Holidays.

2. County shall provide radio dispatching to Contractor between the hours of 6:00pm and 8:00am Monday through Friday and 5:00pm and 8:00am Saturday, Sunday, and Holidays. The Contractor will pay the annual cost for County Radio Dispatch using funds paid to Contractor pursuant to this Agreement.

3. Have a system for phone calls to roll to another person in order to answer calls from the residents for the County. If there is more than one (1) Dispatcher on shift, the phone lines will be set up so the calls coming in roll between the multiple phones.

4. Have a line for law enforcement, fire, and other government officials to call on at all times when the contractors dispatch is open if they need service from the Contractor.

5. County shall maintain County-owned radio equipment as denoted in Attachment M County-Owned Radio Equipment.

V. VETERINARY MEDICAL SERVICES
A. Provide veterinary care for animals
Contractor will:

1. Make medical decisions that balance both the best interest of the individual animals requiring treatment and the County Shelter population.

2. Ensure that the County Shelter medical services include, but are not limited to: animal exams, vaccinations, microchipping, dispensation of medications, disease prevention, surgeries (e.g. enucleations, amputations and wound repairs), emergency care of injured animals, euthanasia and coordination with other local, state and national agencies.

8.1.e
Packet Pg. 250 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 26 3. Ensure that medical staff regularly monitor the status of individual animals and the population as a whole.

4. Have and apply written disease prevention and response policies and procedures.

Disease response procedures should include measures to minimize transmission to unaffected animals or people and should ensure appropriate care of the affected animals.

Procedures should include a treatment plan where decisions are based on a range of appropriate criteria, including the ability to safely and humanely provide relief, duration of treatment, prognosis for recovery, the likelihood of placement after treatment, the number of animals who must be treated and the expense and resources available.

5. Ensure that there is preventive health care appropriate for each species and include protocols that strengthen resistance to disease and minimize exposure to pathogens.

6. Ensure that medications and treatments are only administered with the advice of a veterinarian or in accordance with written protocols provided by a veterinarian, and all drugs are dispensed in accordance with federal and state regulations.

7. Whenever possible, ensure all veterinary care and treatments are recorded in Chameleon (or any successor system).

8. Microchip and spay/neuter all animals for adoption prior to pick up by new owner, as required by law, unless a veterinarian determines the procedure is not safe for the a

9. Have written policies regarding care and treatment of injured and sick animals and that are in alignment with State or local laws and address.

B. Veterinarian medical licensing/registration
Contractor will:

1. Maintain current premise permits and meet all veterinary licensing requirements as specified by the California Veterinary Medical Board and California and federal law.

2. Maintain licensure to dispense and supply shelter and field services staff with the controlled substances necessary for performance of field captures and euthanasia, including the monitoring and security of such substances.

3. Ensure that veterinary staff meet certification and/or license requirements set forth by the State of California. Staff includes veterinarians, registered veterinary technicians, and other licensed or certified personnel.

C. Medical examination, treatment, and medication
Contractor will:

1. Ensure that the veterinary staff 1) perform a medical examination upon arrival for all sick/injured animals, 2) direct and monitor the care of injured and/or sick animals, 3) adheres to and directs procedures to reduce or respond to the outbreak of infectious diseases, and 4) provide a medical exam for all animals (except those needing emergency care) within 24 hours of arriving at the shelter.

2. Provide for laboratory services including stool examinations, cytology, urine analysis, heartworm tests, FELV/FIV tests, electrolytes measurements, and blood counts, among other testing.

8.1.e
Packet Pg. 251 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 27 3. Ensure adequate and appropriate administrative controls are in place to monitor medications and medical supplies.

VI. OPERATIONS
A. Personnel

1. Staffing
Contractor will:
a) Hire personnel that are fully-qualified, authorized, licensed or permitted under applicable State and local law to perform such services.

2. Contract Funding of Staff
Contractor will:
a) Ensure all shelter, field, facilities and veterinary-related staff and managerial positions funded 100% by the Contract, spend 100% of their time working at the County Shelter, or providing other services to the County and Cities pursuant to this agreement (excluding disaster work, training, or meetings.) If one of these staff member works less than 100% of their time at the County shelter, the percentage of hours worked under the items of this Contract will be documented on a timesheet/time clock. Hours worked at another location will not be charged to Contract funds.
the County shelter and other sites, Contractor shall prioritize services denoted within this agreement. Contractor will include with the monthly invoice a report of the FTE hours worked at the County shelter by these staff members. An organization chart will be sent to the County annually that shows the Contractors entire organization including the percentages of time staff paid by the County shelter.

3. Training
Contractor will:
a) Annually provide a training plan that includes any certifications required by State laws. b) Be responsible for providing fully trained personnel in all aspects of performance, including proper animal care, animal handling, and enforcement procedures and techniques. c) Ensure all ACOs complete Penal Code 832 Arrest course or be appointed pursuant to California Corporations Code Section 14502 as Humane Officers, issue citations, receive ongoing training and maintain proper education, experience and/or certification within one (1) year of hire.
d) Ensure all ACOs pass approved baton training at earliest feasible opportunity. No ACO shall use a baton until trained.
e) Require all ACOs to be certified to perform euthanasia by injection as defined by California law. All ACOs will complete required training per state law. f) Require all staff that perform animal euthanasia to be trained pursuant to State law. g) Require staff members that have access or review documents, such as bite reports and human medical records, to complete HIPAA training.

8.1.e
Packet Pg. 252 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 28 4. Volunteer Program
Contractor will:
a) Have an active volunteer program to support the Animal Care and Control program and related activities. The County encourages the use of volunteer support in all aspects of the program unless prohibited by State law. The volunteer program will be guided by policies and procedures similar to
b) Contractor should work to increase the volunteer to staff ratio as may be deemed appropriate by Contractor for specific programs.
c) Carry insurance on volunteers, including coverage for volunteers at the shelter including but not limited to their interaction with animals.
d) Outline how they will recruit and coordinate volunteers and assigned activities. e) Track volunteer hours and report numbers annually to the County. f) Outline which tasks the volunteers will be assigned to complete at the shelter.

B. V.6.4. Vehicles

1. Acquiring /Replacement
Contractor will:
a) Utilize funds paid to Contractor pursuant to this Agreement to acquire or replace vehicles.

2. Vehicle Maintenance and Repair
Contractor will:
a) Provide proof of automobile liability insurance covering all Contractor staff utilizing vehicles pursuant to this Agreement.
b) Be responsible for all vehicle maintenance and repairs to be paid out of funds paid to Contractor pursuant to this Agreement.
c) Utilize and maintain existing and replacement vehicles assigned for animal control activities.
d) Provide a quarterly maintenance and repair report listing all vehicles and the service received.
e) Ensure all vehicles receive routine maintenance as required by the manufacturer. f) Maintain all of the vehicles such that they remain in a safe, professional condition at all times. Records must be kept on all maintenance problems and mileage. g) Keep vehicles in good repair and ensure that there are no dangers to animals inside the vehicles that could cause injury such as sharp edges, gaps in doors etc. h) Clean and disinfect after an animal has been transported in the vehicle. i) Ensure all vehicles are kept clean on the inside and outside.

C. Procurement

1. Inventory

8.1.e
Packet Pg. 253 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 29 Contractor will:
a) Maintain and provide to the County, within thirty (30) days of execution of this Agreement, a current inventory of all equipment paid for with non-contract Funds owned by Contractor or paid for in part with non-Contract Funds, used at the shelter and having a current fair market value of $1,000 or more. Provide to the County, within six (6) months of signing the Agreement, an inventory of all durable equipment purchased using contract funds and having a current fair market value of $1,000 or more.

2. Computer Hardware and Software
Contractor will:
a) Be responsible for the provision and replacement of County-owned hardware and software using contract funding, grants or private funds as long as all of the computer hardware located in the County Shelter purchased using contract funds is considered the property of the County. Items owned by the County will be listed in the annual inventory. b) Maintain an inventory of purchased hardware and software. c) Be responsible to provide server, internet connectivity and equipment to operate all computers within the shelter. This will include the set-up of the service for the equipment.

3. Operating Supplies
a) The Contractor shall be required to purchase all operating supplies for the purpose of any service provided under the terms of the contract with contract funds, County-directed donations or other funding sources directed solely to the County Shelter; the supplies will be and remain the property of San Mateo County.
b) County shall provide animal licensing tags for dogs, cats, animals held under a Dangerous Animal Permit, and animals designated as Service Animals.

D. Administration

1. Financial systems
Contractor will:
a) Have in place a process and have the capability to provide billing and provide activity reports to the County.
b) Contractor will not release any impounded animals unless the owner of such animal, or another individual with express written or verbal authority (such verbal authority having been conveyed to Contractor directly from owner) to represent the owner, appears at the Contractors facility, and pays all applicable impoundment, emergency medical treatment, and/or licensing/permit fees to redeem said animal. Exceptions may be made where efforts safety of its staff, volunteers or facility. Contractor will alert the program manager of Animal Control and Licensing regarding the threat of harm to the staff. c) Contractor will require license fees to be paid before the animal leaves the shelter. d) Contractor will bill the responsible party if it is reasonably determined that they cannot pay the required fees at the time an animal is released. Contractor will use every effort to confirm that the responsible party is unable to pay fees. In the case of unaltered dogs, cats and

8.1.e
Packet Pg. 254 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 30 rabbits, fees will only be billed provided the responsible party agrees to have the animal spayed or neutered prior to the animal being released from the shelter. e) Fees will only be transferred to the County for billing as a last resort. Any time a responsible party is billed, the responsible party shall be provided a detailed and clear itemized list of fees, as well as a letter on San Mateo County Health Department letterhead explaining how to pay owed fees and the potential for collections actions to follow.

2. Financial Audit & Operational Audit
Contractor will:
a) Provide periodic updates on the annual external audit process, including information on the process which will be used to ensure the completion of audits. The completed written audit and opinions shall be supplied to the County by December 31st of each calendar year for the previous fiscal year.
b) Annually hire an independent auditor, who will conduct a fiscal year audit of all expenses and revenues and services noted above. The auditor must document and express an opinion on program revenues, expenses and units of service and must conduct audit in accordance with generally accepted auditing standards. The audit report shall also express an opinion regarding compliance with the financially related terms of the Agreement. c) After completion of the audit, allow County or City personnel, or consultant to speak directly with the auditors in a joint session with Contractor. d) Contractor shall use all commercially reasonable efforts to achieve economy, efficiency and effectiveness in performance of the services provided. Contractor and County will meet on occasion, as requested by County, but not to exceed more than once per year, to consider revisions which may be needed to the reporting forms created to document performance of the services provided. At any time during the term of this Services Agreement, but not to exceed one time annually, County may request, and Contractor shall provide additional detailed information concerning services performed under this Agreement for the purpose of a performance audit. The County shall make every effort to follow Generally Accepted Government Auditing Standards (GAGAS). e) At any time during normal business hours and as often as the County may deem necessary, allow the County and/or representatives of the County to observe all staff and volunteers in all areas of the County Shelter operation. County/City and/or representatives/contractor shall reasonably conduct themselves so as to not impede regular operations or functions. At no time will the County/City and/or representatives/contractor of the County direct the work of any Contractor staff in any manner. f) At any time during normal business hours, with 24-hour notice from the County, and as often as County may deem necessary, provide to the County and/or representatives of the County records for examination with respect to all matters covered by this Agreement. Any records (e.g., personal employment) that would require notice to interested parties, shall be so noticed to the extent required by law prior to disclosure. Notice to Contractor shall not be required if the County has evidence of fraud or other misuse of contract dollars on the part of the Contractor; provided, however, that Contractor does not waive any privacy rights that individual employees may have. Nothing in this Services Agreement shall be construed as granting County any right to make copies, excerpts or transcripts of information unrelated to the Services Agreement without the prior written consent of Contractor.

8.1.e
Packet Pg. 255 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 31 3. Documentation
Contractor will:
a) Maintain for at least four (4) years after contract termination, and provide to County, or authorized representatives, and/or to any of their respective audit agencies access to and the right to examine all records and documents necessary to determine compliance with relevant Federal, State, and local statutes, rules, and regulations, to determine compliance with this Services Agreement, and to evaluate the quality, appropriateness, and timeliness of services performed.
b) Maintain for at least four (4) years after contract termination, and provide to County as requested records of animals impounded including the description of animal; date of receipt; date and manner of disposition; treatment received; name and address of person who redeemed animal; and fees, charges and proceeds charged and collected for redemption.

Contractor will provide information regarding adopters and fees for those animals adopted at the County Shelter. Contractor shall record all vaccinations. c) Maintain a complete record on each animal within the Chameleon (or any successor system) database.

4. Quality Improvement
a) Contractor shall have a Quality Improvement program to ensure maintenance of key documents, reporting, scheduling services and activities, staff performance, and customer service.

E. Public services

1. Contractor agrees to convene a Participating s Group at a minimum of once per year over the term of this Services Agreement.

2. President of the organization, and a committee of Participating City and County elected officials upon request, at a minimum of once per year during the term of this Services Agreement to review work covered herein.

3. Contractor agrees that the President, Senior Vice President of Operations, Senior Director of Operations will meet monthly with the Program Manager of Animal Control and Licensing.

4. When the County responds to a public records request, it will also provide an exact copy to Contractor of the documents disclosed to the member of the public.

5. Contractor agrees to present an annual report and supporting documentation to the Board of Supervisors that addresses the performance of the contracted services set forth in this Agreement.

8.1.e
Packet Pg. 256 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 32 6. Public services include, but are not limited to: staffing the call center, providing and running a website, reunification of lost animals with owners, animal adoptions, animal transfers to partner organizations, adoption promotions, licensing services, vaccination and microchip clinics, media inquiries, citizen complaint resolution, public education and outreach, utilization of volunteers, and coordination with other local, state and national agencies. Services also include the proper collection and handling of financial transactions associated with fees, fines, donations, and contract payments.

7. Contractor will provide quarterly communication updates to the County and Cities for public release on their websites and within social media. This should include any information for residents on services provided by the Contractor.

Contractor will:

8. Issue animal licenses and or required permits and collect applicable fees for dogs and cats that are encountered at the County shelter.

9. Provide public hours at the County Shelter as follows: Shelter will be open 7 days a week with a minimum of 8 hours per day Monday-Friday (e.g. open 11:00AM-7:00PM) and 6 hours (e.g. open 11:00AM-5:00PM) per day on Saturday and Sunday. The shelter can be closed on major holidays (see attachment L Peninsula Humane Society Holidays), provided, however that on such holidays, Contractor shall maintain the minimum staff necessary to care for the animals and respond to field activities. Shelter will be cleaned by 11 am and ready for public to enter during business hours.

10. Provide method(s) for customers to find and claim lost pets through the website, call center, notification by mail and telephone.

11. Promote adoptions and licensing through a variety of outreach strategies, including public education and outreach opportunities that contribute to increasing the live release rate and decreasing pet overpopulation.

12. Ensure customers are provided with exceptional customer service by achieving a positive customer satisfaction rating according to a survey to be developed in conjunction with County approval and administered annually. The survey must include a customer feedback component to ensure continuous improvement.

13. Develop and maintain acceptance, tracking and resolution procedures for customer service complaints received regarding Animal Services. Provide initial response (e.g. phone call, email, in-person visit) to resident complaints within 48 hours of receipt, with intent to resolve within a reasonable period. County will be advised for sensitive or unusual complaints.

F. Provide monthly low-cost vaccination clinics at the shelter Contractor will:

1. Hold at least one (1) monthly low-cost vaccine clinic at the County Shelter for the residents of San Mateo County. The Contractor shall sell licenses at the monthly low-cost vaccine clinics and all fees collected at the clinic will be remitted to the County.

G. Issuing licenses
Contractor will:

8.1.e
Packet Pg. 257 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 33 1. Provide online information on how pet owners can license their pets to include locations for purchase and web addresses.

2. Issue replacement tags to dog owners whose license tags are lost, stolen or damaged, for applicable fee.

3. License and/or issue required permits and collect for County all applicable fees for all dogs and cats that are encountered at the County Shelter as required by applicable ordinance.

4. Issue a one (1) or three (3) -year option for dog licenses to the general public as required by applicable ordinance/law and collect applicable fees for County.

5. Provide an online option on the website (https://www.petdata.com/ URL etData, Inc.) to license or renew animal
licenses.

6. Properly handle the collection, deposit, remittance, and refund of all money associated with service fees, fines, and contract payments.

7. Collect all fees documented in the ordinances.

8. Contractor shall remit to the County monthly any and all fees collected, pursuant to ordinance, as well as, vaccine and microchip clinic fees, and animal licensing fees.

H. Software
Contractor will:

1. Utilize the Chameleon (or any successor system) software and database animal sheltering information system for the purpose of tracking all animal intakes and dispositions, behavioral notes, all medical conditions and treatment (with the exclusion of some medical notes that are unable to be added to the database and can be handwritten), notes made by volunteers may be hand written, animal control field activities, animal control citations and written warnings, animal bites and bite quarantines and other data relevant to the management of the animal services operation. Contractor shall provide copies to the Participating Cities/County or contractor all written notes as well as data within the Chameleon (or any successor system) software upon request.

2. Be responsible for paying all of the Chameleon (or any successor system) software system fees for work related to the contract, including the County licenses, using contract funds. The Chameleon (or any successor system) license will list San Mateo County and Peninsula Humane Society & SPCA as the database owners. In the event of contract termination or expiration, each party shall receive an exact copy of the database information, and if any technical problems arise regarding that goal, each party agrees to use best efforts to achieve this result.

3. on (or any successor system) shall be
utilized for private individuals who have adopted a pet with the intention that the animal is to be their permanent pet or the permanent pet of their friend, partner or relative. The (or any successor system) shall be utilized for Partner Group organizations and their designees that plan to temporarily hold the animal until it can be adopted to a private individual or that plan to provide a hospice type service for the animals.

8.1.e
Packet Pg. 258 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 34 4. Ensure every live animal goes through an intake process where a photo and description of each animal is added to the Chameleon (or any successor system) database. Core vaccinations, deworming and any necessary flea treatment for animals to be sheltered shall also be administered and documented in Chameleon (or any successor system) during the intake process. The photos of all stray animals impounded at the County Shelter shall be made available for viewing by the public on the lost and found website page during the stray hold period. The photos of all adoptable animals past any necessary stray hold period kept at the County Shelter shall also be made available for viewing by the public on the Contractor

5. Ensure all owner contact information and attempts to contact the owners of animals wearing a license or identification tag, a microchip or any other kind of identification must be recorded in Chameleon (or any successor system). Behavior notes and all other information regarding the animal shall also be recorded in Chameleon (or any successor system).

6. Contractor will record in the Chameleon database Activity Record field responses with staff going on scene to the location of the activity differently than they will non-field responses, such as leaving phone messages, phone conversations, radio conversations, mailing letters, or any other activities performed when staff is not physically on the scene of the location of the activity. Recording field and non-field responses differently will allow accurate response reports to be generated. Response time reports for the City/County will only include field service calls when field staff is dispatch to a scene to handle a priority 1-5 call. It will include the time call was received, time dispatched, time the staff arrived on the scene and time the staff cleared the scene and what action the staff took.

7. Ensure all dogs, cats, puppies and kittens in a litter, weaned or not weaned, shall always be provided with an individual animal ID number in Chameleon (or any successor system) that is counted in both intake and outcome statistics.

I. Disaster response
Contractor will:

1. Coordinate with County in the event of a disaster/declared state of emergency.

2. Provide assistance to residents, local law enforcement, fire agencies and the County of San Mateo Office of Emergency Services to evacuate, shelter, and care for animals in the event of a disaster.

3. County

4. Work with other groups within the County during a disaster to ensure animals are safely evacuated and proper care is provided.

5. Ensure that staff or a third-party organization is available to respond to a disaster and are trained in the handling and care of all animal species within the County.

6. Ensure that each staff member responding to the disaster completes necessary FEMA forms.

7. Participate in a minimum of one (1) full-scale disaster exercise with San Mateo County Health or the Office of Emergency Services annually.

8.1.e
Packet Pg. 259 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 35 8. When staffing is available, supply 1-2 staff members during disasters that can rotate into the emergency operations center as needed by the County.

9. Ensure that all staff and volunteers responding to the disaster have completed ICS 100 & 700, as well as trained to the animal care and handling standards of the Contractor.

10. Train with other non-profits and groups in the County on evacuations, sheltering set ups and communications during a disaster, etc.

J. Mutual Aid
Contractor will:

1. Respond during a disaster in other Counties when requested by the San Mateo County Emergency Operations Center. Shelter and Field services must continue to operate in San Mateo County when providing support to other jurisdictions. Contractor shall use reasonable efforts to make staff available to assist with mutual aid, as requested and, when the Contractor reasonably determines that it is unable to do so, shall promptly provide a detailed written explanation of why it is unable to do so.

2. Contractor will work directly with San Mateo County Health and EOC during a disaster for mutual aid needs or supplies.

K. Recovery
Contractor will:

1. Work with animal owners on the pickup of their animals that have been cared for during the disaster. Thirty (30) days of Shelter fees can be waived by Contractor due to the disaster and include documentation in the database. If that animal needs to be held longer and more fees should be waived, Contractor will get approval from the County.

2. For those animals that owners wish to relinquish, the Contractor will look at alternative placement options for the animals such as adoptions, foster homes, or partner groups.

3. Plan Continuity of Operations Plan (COOP)

4. Within six (6) months of signing the agreement, Contractor will create a COOP for the provision of all contracted services in the event of a natural disaster or other significant unanticipated event that might otherwise disrupt services. Plan to be provided to the County annually.

VII. REPORTING
Provider will provide the following reports as specified within the required time period.

Monthly Reports DUE

1. Live animal intake kennel statistics (counts and
percentages) by:

Animal, including dogs, cats, other domestic
animals, and wildlife, Intake type, including
owner-surrender, confiscated, stray, ownerrequested, Outcome, adoption, reclaim, transfer, euthanasia, died, missing, owner-requested
Upon Invoicing

8.1.e
Packet Pg. 260 Attachment: Attachment D - Letter of Concern from the Animal Rights Coalition Regarding Contra Costa County Animal Services Agreement 36 euthanasia, etc. by Jurisdiction and summarized

2. Dead animal statistics (counts and
percentages) by: Animal, including dogs, cats,
other domestic animals, and wildlife
Upon Invoicing

3. Field pick-up and drop-off: Jurisdiction and
summarized, Patrol calls and response times by
priority to include jurisdiction of the call and
outcome
Upon Invoicing

4. Field activities response times are to be
calculated from the time of the call for field
service to when the Animal Control Officer arrive
on the scene of the field activity. Report should
include the minimum time, maximum time,
average time, targeted time percentage per
priority, both summarized and by jurisdictional
location, and results.

Upon Invoicing

5. List of citizen complaints by jurisdiction and
category, timeline for resolution, and associated
outcome.

Upon Invoicing

6. Number of citations issued, categorized by
ordinance and jurisdiction.

Upon Invoicing

7. Number of voidable license citations issues
and number voided with the purchase of a
license.

Upon Invoicing

8. Revenues collected by jurisdiction and type
and summarized.

Upon Invoicing

9. Financial reports reflecting budget to actual
comparison information for revenues and
expenditures by line item. As an addendum to the
financial report, a narrative outlining any
foreseeable issues or operational changes that
the Contractor believes may be necessary for
approval by the County.

Upon Invoicing

10. Staff report on FTE percentage of hours
spent at the County shelter.

Upon Invoicing
Quarterly Reports Due

1. License sales performed by Contractor by
species and type and jurisdiction with summary.

Upon invoicing for January, April, July, October

2. Rabies vaccination and microchipping clinics
statistics, with summary of total vaccinations
administered by species and type.

Upon invoicing for January, April, July, October

3. Dangerous & vicious animal cases by
jurisdiction and outcomes.