Pleasant Hill Police Station
Access Control Solution
PRESENTED TO
Ling King, Chief Technology Officer
City of Pleasant Hill
330 Civic Drive
Pleasant Hill, CA 94523
DATE
May 23, 2022
EXHIBIT A
Executive Summary
OBJECTIVES 1. Provide a scalable solution with a low total cost of ownership.
SOLUTION • OpenPath access control platform
INVESTMENT Please see Financial Summary on page (p.3)
ROI • Lower Total Cost of Ownership with proactive technical support from AVS Help Desk
ABOUT US 15+ years of network-based physical security systems integration and technology leadership
Dedicated AVS Help Desk with and proactive system health monitoring, powered by our SightForce Technology
Best-in-class non-proprietary technology and professional design-build services
5-phase project implementation program with data-driven progress reporting and tracking
Access Control System – OpenPath
ACCESS CONTROL SYSTEM
OpenPath
OTHER EQUIPMENT • Two (2) OpenPath 4ENT-SYS-1224V Smart Hub • Five (5) OpenPath 8ENT-SYS-1224V Smart Hubs
• One (1) OpenPath Premium Subscriptions 25 Licenses
• One (1) OpenPath Premium Subscriptions 10 Licenses
• Two (2) OpenPath OP-R2-STD Readers
• Two (2) DS-DS150I Requests to Exit
• One (1) APC 1000 VA UPS
• One (1) MiniRaq 2U Rack
SERVICES • Cable terminations and wire management
• Field Device installation and adjustments
• System Configuration
• Authorized user training
• As-builts to be provided
WARRANTY One year parts and 90 days labor
SUPPORT PLAN PROAssist Support Plan
SUB TOTAL $45,696.68
SALES TAX $1,336.97
GRAND TOTAL $47,033.65
ANNUAL FEE OpenPath 35 door annual license fee of $4,536.00 has been included in the grand total price. Proceeding annual fee will be invoiced 1 year after the initiation of the OpenPath system.
Clarifications and Exceptions
Access Control
a) All Door(s) and associated door hardware are not included, unless specifically identified in the scope of work and/or equipment list.
b) Coring of new or existing doors required for electrified locking hardware is considered the responsibility of others.
c) Modification of any new or existing fire doors is not included. Additional charges may apply if AVS is requested to perform such work. d) Proper door alignment and mechanical operation is the responsibility of others.
e) Access Control head end is assumed to be provided by Owner. f) It shall be the responsibility of the Customer to load the data base which involves defining access levels, time zones, personnel data, programming maps, defining alarm messages and instructions, along with the input of any user defined data. Individual cardholder input and definition is also excluded. g) Access control cards are not included, unless specifically identified in the scope of work and/or equipment list.
h) AVS representatives will provide an initial four (4) hours of system training to instruct your personnel on the operation of your system. Additional or repeat training sessions are available at an additional cost, and will be invoiced on an hourly basis plus travel and expenses.
i) Allegion NDE series wireless locksets will be procured by others through an authorized S2 reseller.
j) All hardwired card readers are 500 cable feet or less from the security equipment in the MPOE. Longer distances may require larger cable or additional protocol converters.
k) Cardholder credentials are to be provided by Owner.
CCTV
a) A dedicated circuit is recommended for the CCTV system, but not included. b) Current and future lighting requirements are the responsibility of others. c) Appropriate furniture or shelving for CCTV recording equipment is not included, unless specifically identified in the scope of work and/or the equipment list.
d) AVS representatives will provide an initial four (4) hours of system training to instruct your personnel on the operation of your system, on site.
Infrastructure
1. All exposed concrete mounting surface locations will have embedded boxes in the concrete with conduit back to accessible location (MPOE, IDF, riser closet, etc).
2. Security Systems UPS is not to be shared with other systems.
3. All cable to be furnished and installed by others.
4. Lift rental is not included.
General
a) Components of the security system will not be "turned on" or made operable for the security staff until AVS technicians have determined that the system is in good working order.
b) Client to make available adequate mounting space for all head end devices.
Mounting space requirements will be provided to Client upon award.
c) Any High voltage (greater than 48 vac) requirements are not quoted, unless specifically identified in the scope of work and/or the equipment list. d) Any conduit requirements are not included, unless specifically identified in the scope of work and/or the equipment list.
e) All required installation documents and operational manuals will be provided upon request.
f) This proposal is based upon:
g) This system proposal is intended to provide the client partial protection of the designated premises. Its design should be understood to represent a compromise between the costs, understood scope of work, and customer feedback. Accordingly, such a system may not provide ample protection from all possible threats, and AVS Company shall not be responsible in such an event. Should you desire a level of protection beyond the scope of this proposal, AVS Company and it’s local representing entity would be pleased to discuss and present alternate possibilities. By signing this document signer agrees to all terms and conditions set forth.
PRICING
● All prices quoted denote U.S. Dollars.
NOTICE TO PROCEED
● Equipment will be ordered upon receipt and approval of a valid notice to proceed. Valid notice to proceed is defined as a purchase order, contract, letter of authorization, or signed AVS proposal, with AVS terms and conditions attached. Any notice to proceed must be on official company letterhead, signed by an authorized company representative.
● Please indicate the “Bill to:” address on the valid notice to proceed.
DELIVERY
● This quotation assumes a standard installation schedule. Any expedited deliveries or installations are not quoted, unless specifically identified by AVS in this proposal.
● Standard equipment delivery is 3 to 4 weeks after receipt of valid notice to proceed.
● Standard installation begins within 4 weeks following receipt of equipment at staging area.
INSTALLATION
● All required installation will be included.
● Installation of all required equipment and materials with on-site supervision of project is included.
● Labor quoted assumes normal eight (8) hour working days, excluding weekends, holidays and overtime.
● Idle time incurred by AVS employees and their subcontractors due to escorts, clearances, inability to enter workspace, and other factors beyond our control, will be invoiced at our current labor rates.
● This proposal includes travel to and from the site to perform our stated scope of work. Additional or duplicate site visits required due to factors beyond our control, will be invoiced at our current labor rates.
● Client to coordinate with local AVS staff to provide safe and timely right-of-passage in the work area during cable run and system installation ● Client to provide and coordinate 110 VAC electrical service where needed.
● Client is to provide necessary static IP Addresses, POE and non-POE network ports, switching equipment to support the video surveillance, access control and Intercom systems.
CHANGES IN SCOPE OF WORK
● Any changes in the understood scope of work will be communicated and approved in writing (by an authorized Client representative), prior to commencing work.
CLOSEOUT
● At project sign-off, AVS will provide management with a system documentation package that includes operating manuals for the system as installed.
● Components of the security system will not be "turned on" or made operable for the security staff until AVS technicians have determined that the system is in good working order.
WARRANTY
● The equipment installed by AVS is warranted for twelve (12) months following the date the system is officially "turned on" and the staff begins using it. ● Warranty includes all equipment, parts and labor for AVS provided items. Any existing systems or devices are not covered under the AVS warranty, unless specifically identified.
● Warranty Service will be performed during normal business hours Monday – Friday, excluding weekends and holidays.
1. Response to service request received before 12:00 noon (local time) will be same day.
2. Response to service request received after 12:00 noon (local time) will be the next business day.
3. Response to request for emergency service will be within four hours on weekdays and 12 hours on weekends and holidays. Emergency service will be billed at local emergency service rates.
INVOICING AND PAYMENT
● Equipment and applicable freight will be billed upon receipt of equipment at the installer’s warehouse.
● Installation labor will be billed monthly based on progress (percent of completion), if applicable.
● Payment terms are net 30 days.
Leasing
● Leasing options are available upon request.
Bonding/Licensing
● Project Bonding is not included.
● All local permits and fees are not included.
Insurance
● Insurance limitations quoted are $1,000,000.00. Any additional requirements are not included.
QUOTE DURATION
● This quotation is valid for sixty (60) days from date of issuance.
Support Services
TECHNICAL SUPPORT
ORIGINAL
WARRANTY
PROASSIST
PLAN
PROVANTAGE
PLAN
EMAIL SUPPORT
Most effective and quickest way to
obtain service.
Limited Warranty
PHONE SUPPORT
Help is a phone call away when you
need it the most.
Limited Warranty
REMOTE DIAGNOSTICS AND SUPPORT
Majority of technical issues may be resolved
with a 15-minute remote session.
Limited Warranty
ON-SITE SUPPORT
Support technician is dispatched from
closest service location.
Limited Warranty
HARDWARE SUPPORT
VMS SERVER & ACCESS CONTROLLER
EXTENDED WARRANTY
Impaired equipment is taken to our
hardware depot for repair.
1st Year Only
VMS SERVER & ACCESS CONTROLLER
LOANER
Temporary equipment is provided to
minimize data loss.*
MANAGED SERVICES
ON-DEMAND TRAINING
On-demand training is available by
knowledgeable and friendly staff.
SYSTEM HEALTH
Overall system health is measured in real time
and analyzed for optimal performance, 24/7
INTERNET SECURITY
New internet security patches are administered
in order to deter external threats.
ADVANCED SYSTEM TASKS
Let us do the hard work, like building custom
reports and managing system users.
SOFTWARE UPDATES
Stay up to date with latest features and
make the most of your systems.
About Us
Applied Video Solutions are proud of what we deliver to our Clients no matter what sector they operate within. We believe that through adopting the very latest technology and our professional approach ensure that our Clients benefit the most from our intelligent video and analytics suite of solutions wholly designed upon delivering business improvement for each and every one of our Clients.
Our long-term commitment
As a team of intelligent video professionals, we are committed to the long-term development of our business and the utilization of the very latest technologies to deliver Client derived and tangible business improvement, and:
It is through this commitment that our passion shines for what we do and therefore continue to deliver significant business improvement to our Clients and growth for us as a business.
Our Team
Applied Video Solutions has loyal and growing team of technology and management professionals focused on delivering technical, operational and support excellence gaining the enviable reputation for delivering the sales promise in a friendly and professional manner.
Our Customers
Applied Video Solutions provide the following services surrounding the core competencies of integrating video technologies with control technologies coupled with the technical capability of analyzing real time data that allows increased management control in managing assets, spaces and understand customer behavior. All designed to assist businesses in minimizing loss and maximizing income and profit.
We operate in sectors where the Client benefits most from the integration of video technologies with existing control systems such as point of sale or access control. It is for those reasons that the core competencies of the business lend themselves to obvious market sectors:
• Transportation
• Campuses
• Property Management
• Manufacturing and Industrial
• Government
About AVS
Applied Video Corporation is a
professional services and systems
integration firm specializing in Digital
Video Surveillance and Security
Management Systems for a range of
companies including Fortune-class
enterprises. Applied also offers unique
next-generation architecture that enables
seamless enterprise surveillance for
geographically distributed locations. We
assist our clients in all phases of the
surveillance network deployment lifecycle,
ranging from strategic planning through
system design, implementation and
training.
CONTACT
Applied Video Solutions, Inc.
2601 Mission Street, Suite 401
San Francisco, CA 94110
Phone 415.824.1717
Sales [email protected]
Support [email protected]
www.applyvideo.com