COMMISSIONERS
Chris Kelley,
Chair
Federal Glover,
Vice Chair
Newell Arnerich
Tom Butt
Teresa Gerringer
Loella Haskew
David Hudson
Karen Mitchoff
Sue Noack
Lamar Thorpe
Holland White
Timothy Haile,
Executive Director
2999 Oak Road
Suite 100
Walnut Creek
CA 94597
PHONE: 925.256.4700
FAX: 925.256.4701
www.ccta.net
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2022/May 18, 2022 RTPC Memo.doc
MEMORANDUM
To: Matt Todd, TRANSPAC
Brian Bornstein, SWAT
Robert Sarmiento, TRANSPLAN
Lisa Bobadilla, TVTC
John Nemeth, WCCTAC
Bret Swain, LPMC
From: Timothy Haile, Executive Director
Date: May 25, 2022
Re: Items of interest for circulation to the Regional Transportation Planning Committees (RTPCs)
At its May 18, 2022 meeting, the Authority discussed the following items, which may be of interests to the Regional Transportation Planning Committees:
A. Innovative Deployments to Enhance Arterials Grant – Central Transit Signal Priority (TSP) System – Authorization to Execute Agreement No. 582 with Global Traffic Technologies, LLC (GTT), Funding Agreement No. 08C.06 with the City of Walnut Creek and Funding Agreement No. 08C.07 with the City of Concord for Central TSP Implementation Services
Recommendation: Staff sought authorization for the Chair to execute Agreement No. 582 with GTT in an amount not‐to‐exceed $245,937, Funding Agreement No. 08C.06 with the City of Walnut Creek, and Funding Agreement No. 08C.07 with the City of Concord, to provide central TSP implementation services, and to allow the Executive Director or designee to make any non‐substantive changes to the language.
Action: The Authority Board authorized the Chair to execute Agreement No. 582 with GTT in an amount not‐to‐exceed $245,937, Funding Agreement No. 08C.06 with the City of Walnut Creek, and Funding Agreement No. 08C.07 with the City of Concord, RTPC Memorandum
May 25, 2022
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2022/May 18, 2022 RTPC Memo.doc to provide central TSP implementation services, and to allow the Executive Director or designee to make any non‐substantive changes to the language.
B. Draft 2022 Measure J Strategic Plan
Recommendation: Staff sought comments on the format and contents of the Draft 2022 Measure J Strategic Plan. Formal approval will be sought in July 2022.
Action: The Authority Board heard this item. This was an informational item only; no staff recommendation at this time.
C. Consider the Conduct for Meetings of the Legislative Bodies of the Authority for June 2022
Recommendation: Staff recommended that the Authority Board discuss the findings that the Contra Costa Health Services released regarding the revised Recommendations for Safely Holding Public Meetings dated April 15, 2022, which encourages online meetings and a written safety protocol requiring social distancing, requiring or strongly encouraging masks, and recommending a teleconferencing option be provided for the public if a determination is made to hold in‐person meetings, and provide direction to staff on the conduct of meetings for June 2022 to adhere to the 30‐day requirement of Assembly Bill 361.
Action: The Authority Board authorized staff to continue conducting meetings remotely for all legislative bodies of the Authority through August 2022 in accordance with the Brown Act provision exemptions of Assembly Bill 361 with 30‐day reconsiderations.
D. Approval to Distribute the Measure J Calendar Years 2020 & 2021 Growth Management Program Compliance Checklist (Checklist) for Allocation of Fiscal Year 2021‐22 and 2022‐23 Local Street Maintenance and Improvement Funds Recommendation: Staff sought approval of the Checklist for distribution to local jurisdictions and feedback on future potential additions to the Checklist.
Action: The Authority Board approved the Checklist for distribution to local jurisdictions.
RTPC Memorandum
May 25, 2022
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2022/May 18, 2022 RTPC Memo.doc E. Award and Authorize Execution of Agreement No. 585 to Bird Rides, Inc. (Bird) in Response to Request for Proposals No. 22‐02 to Provide a Bike and Scooter (Micromobility) Share Pilot Program in the City of San Ramon with Possible Expansion into the Town of Danville, City of Walnut Creek, and Unincorporated Contra Costa County Areas Along the Iron Horse Trail (IHT) if Approved by the Local Jurisdictions Recommendation: Staff sought authorization for the Chair to execute Agreement No. 585 with Bird asthe selected vendor for a two‐year Shared Micromobility Pilot Program to operate in the City of San Ramon with possible expansion to the Town of Danville, City of Walnut Creek, and unincorporated Contra Costa County areas along the IHT as determined by the communities and the East Bay Regional Park District, and to allow the Executive Director or designee to make any non‐substantive changes to the language.
Action: The Authority Board authorized the Chair to execute Agreement No. 585 with Bird as the selected vendor for a two‐year Shared Micromobility Pilot Program to operate in the City of San Ramon with possible expansion to the Town of Danville, City of Walnut Creek, and unincorporated Contra Costa County areas along the Iron Horse Trail as determined by the communities and the East Bay Regional Park District, and to allow the Executive Director or designee to make any non‐substantive changes to the language,
F. Approval to Release Proposed One Bay Area Grant Cycle 3 (OBAG 3) Program and Call for Projects
Recommendation: Staff sought approval for release of the proposed OBAG 3 Program and Call for Projects, and authorization of the nomination of four Technical Coordinating Committee Members and four Countywide Bicycle and Pedestrian Advisory Committee Members to serve on the Application Review Panel.
Action: The Authority Board authorized staff to release the proposed One Bay Area Grant Cycle 3 Program and Call for Projects meeting the requirements ofthe Metropolitan Transportation Commission with strong advocacy for geographic equity across Contra Costa County as projects are selected and authorized the nomination of four Technical Coordinating Committee Members and four Countywide Bicycle and Pedestrian Advisory Committee Members to serve on the Application Review Panel.
Authority Board Meeting MINUTES
MEETINGDATE: Wednesday, May 18, 2022
MINUTESPREPAREDBY: Tarienne Grover
MEMBERSPRESENT: STAFFPRESENT: MEMBERSABSENT:
Chris Kelley, Chair
Federal Glover, Vice Chair
Newell Arnerich, Commissioner
Tom Butt, Commissioner
Teresa Gerringer, Commissioner
Dave Hudson, Commissioner
Tim McGallian, Commissioner Alt.
Karen Mitchoff, Commissioner
Sue Noack, Commissioner
Lamar Thorpe, Commissioner
Mark Foley, ExOfficio Rep.
Maureen Powers, ExOfficio Rep.
Amy Worth, ExOfficio Rep.
Colin Clarke
Peter Engel
Tarienne Grover
Timothy Haile
Jack Hall
John Hoang
Stephanie Hu
Brian Kelleher
Matt Kelly
Hisham Noeimi
Ivan Ramirez
Yuliana Tjeng
Linsey Willis
David McCray, Legal Counsel
Holland White, Commissioner
1. CONVENE MEETING: Chris Kelley, Chair
DISCUSSION: Chair Kelley convened the meeting at 6:00 PM. Commissioners Haskew and White were absent. Commissioner Alt. McGallian attended on behalf of Commissioner Haskew.
2. PLEDGE OF ALLEGIANCE
3. PUBLIC COMMENT: Members of the public are invited to addressthe Authority regarding any item that is not listed on the agenda. Please refer to the Teleconferencing Special Notice for Public Comment guidelines.
DISCUSSION: There were no public comments on items not on the agenda.
4. PRESENTATIONS
CONSENT CALENDAR
ACTION: Commissioner Hudson moved to approve the consent calendar, seconded by Commissioner Gerringer. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Authority Board Meeting MINUTES
May 18, 2022
Noes‐None
Absent‐Commissioner White
Abstain‐None
5. APPROVAL OF MINUTES
A. Authority Board Minutes of April 20, 2022
6. Administration & Projects Committee ‐ Consent:
A. Accept Monthly Accounts Payable Invoice Report for March2022 Recommendation: Staff seeks acceptance of the monthly accounts payable invoice report for March 2022.
B. Accept Quarterly Sales Tax Revenue Report for the Period Ended December 31, 2021
Recommendation: Staff seeks acceptance of the quarterly sales tax revenue report for the period ended December 31, 2021.
C. Accept Quarterly Cash and Investment Report for the Period Ended March 31, 2022 Recommendation: Staff seeks acceptance of the quarterly cash and investment report for the period ended March 31, 2022.
D. Acceptance of Annual Single Audit for the Fiscal Year Ended June 30,2021 Recommendation: Staff seeks approval of the Single Audit for the fiscal year ended June 30, 2021.
E. Accept Annual Measure J Compliance Audits for the Fiscal Year Ended June 30, 2021
Recommendation: Staff seeks acceptance of the Measure J compliance audits for the fiscal year ended June 30, 2021.
F. Program and Project Management (PPM) Servicesforthe Construction Program – Authorization to Execute Amendment No. 1 to Agreement No. 521 with Cole Management and Engineering, Inc. (CME) for PPM Services Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 1 to Agreement No. 521 with CME, to provide additional PPM services, and to allow the Executive Director or designee to make any non‐substantive changes to the language. This amendment will extend the agreement termination date from June 30, 2022 to June 30, 2024.
Authority Board Meeting MINUTES
May 18, 2022
G. Legislative Update
Recommendation: Staff will provide an update on legislation, along with address any questions that may arise. The Authority may take action on any item presented on the attachments or any State or Federal legislation pertaining to the Authority’s legislative program.
7. Planning Committee ‐ Consent:
A. Approval of Amendment No. 2 to Agreement No. 523 with Nelson\Nygaard Consulting Associates, Inc. (Nelson\Nygaard) to Add an Additional $58,700 in Funding to Support the Accessible Transportation Strategic Plan (ATSP) Task Force and Implementation of the ATSP
Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 2 to Agreement No. 523 with Nelson\Nygaard in the amount of $58,700 of which $31,700 is from additional Measure J funds and $27,000 in Measure X funds, for a new total agreement value of $498,700, to continue implementation of the ATSP, and to allow the Executive Director or designee to make any non‐substantive changes to the language. In addition, staff seeks approval of an additional $20,000 ($10,000 in Measure J funds and $10,000 in Measure X funds) outside of Agreement No. 523 for additional resources/expertise, if necessary.
REGULAR AGENDA ITEMS
8. Administration & Projects Committee ‐ Regular:
A. Innovative Deploymentsto Enhance Arterials Grant – Central Transit Signal Priority (TSP) System – Authorization to Execute Agreement No. 582 with Global Traffic Technologies, LLC (GTT), Funding Agreement No. 08C.06 with the City of Walnut Creek and Funding Agreement No. 08C.07 with the City of Concord for Central TSP Implementation Services
Recommendation: Staff seeks authorization for the Chair to execute Agreement No. 582 with GTT in an amount not‐to‐exceed $245,937, Funding Agreement No. 08C.06 with the City of Walnut Creek, and Funding Agreement No. 08C.07 with the City of Concord, to provide central TSP implementation services, and to allow the Executive Director or designee to make any non‐substantive changes to the language.
ACTION: Commissioner Arnerich moved to authorize the Chair to execute Agreement No. 582 with Global Traffic Technologies, LLC in an amount not‐to‐ exceed $245,937, Funding Agreement No. 08C.06 with the City of Walnut Creek, and Funding Agreement No. 08C.07 with the City of Concord, to provide Central Authority Board Meeting MINUTES
May 18, 2022
Transit Signal Priority implementation services, and to allow the Executive Director or designee to make any non‐substantive changes to the language, seconded by Commissioner Hudson. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes‐None
Absent‐Commissioner White
Abstain‐None
DISCUSSION: Hisham Noeimi, Director, Programming provided a brief background and overview of the partners and roles for the project, project goals, project area, funding, concepts considered, vendor selection process, and project schedule.
Commissioners and Representatives provided comments. Staff responded to the comments.
B. Draft 2022 Measure J Strategic Plan
Recommendation: Staff seeks comments on the format and contents of the Draft 2022 Measure J Strategic Plan. Formal approval will be sought in July 2022.
DISCUSSION: Hisham Noeimi, Director, Programming, provided a brief background of the 2022 Measure J Strategic Plan, discussed the annual sales tax revenue forecast, savings from completed projects, the reprogramming of savings, the goal of maintaining sub‐regional equity, the status of project delivery, and a summary of projected funding and programming in the plan including anticipated constrained cash flow in 2024.
This was an informational item only; no action was taken.
C. NEW ITEM: Consider the Conduct for Meetings of the Legislative Bodies of the Authority for June 2022
Recommendation: Staff recommends that the Authority Board discuss the findings that the Contra Costa Health Services released regarding the revised Recommendations for Safely Holding Public Meetings dated April 15, 2022, which encourages online meetings and a written safety protocol requiring social distancing, requiring or strongly encouraging masks, and recommending a teleconferencing option be provided for the public if a determination is made to hold in‐person meetings, and provide direction to staff on the conduct of meetings for June 2022 to adhere to the 30‐day requirement of Assembly Bill 361. If the Authority Board should decide not to continue solely remote meetings, the Authority Board would no longer conduct teleconferencing meetings under Government Code Section 54953(e).
Authority Board Meeting MINUTES
May 18, 2022
ACTION: Commissioner Hudson moved to authorize staff to continue conducting meetings remotely for all legislative bodies of the Authority through August 2022 in accordance with the Brown Act provision exemptions of Assembly Bill 361 with 30‐ day reconsiderations,seconded by Commissioner Butt. The motion was adopted by unanimous vote of the commissioners present, unless otherwisenoted.
Noes‐None
Absent‐Commissioner White
Abstain‐None
DISCUSSION: Tarienne Grover, Director, Administrative Services, provided a brief background and an update of the local recommendations from the Contra Costa Health Services as revised on May 16, 2022, which are still recommending social distancing measures and online meetings due to increasing cases in Contra Costa County, and an update on the projects in the Boardroom and public access issue.
Commissioners provided comments. Commissioner Hudson recommended that all legislative body meetings of the Authority remain remote through August 2022. There was consensus from Commissioners.
9. Planning Committee ‐ Regular:
A. Approval to Distribute the Measure J Calendar Years 2020 & 2021 Growth Management Program Compliance Checklist (Checklist) for Allocation of Fiscal Year 2021‐22 and 2022‐23 Local Street Maintenance and Improvement Funds Recommendation: Staff seeks approval of the Checklist for distribution to local jurisdictions and feedback on future potential additions to the Checklist.
ACTION: Commissioner Arnerich moved to approve the Growth Management Program Compliance Checklist for distribution to local jurisdictions, seconded by Commissioner Noack. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes‐None
Absent‐Commissioner White
Abstain‐None
DISCUSSION: Matt Kelly, Senior Transportation Planner, provided a brief background and overview of the Growth Management Program Compliance Checklist with no changes reported other than adding an electronic submittal process and providing training for the jurisdictions.
Representatives provided comments. Staff responded to the comments.
Authority Board Meeting MINUTES
May 18, 2022
B. NEW ITEM: Award and Authorize Execution of Agreement No. 585 to Bird Rides, Inc. (Bird) in Response to Request for Proposals No. 22‐02 to Provide a Bike and Scooter (Micromobility) Share Pilot Program in the City of San Ramon with Possible Expansion into the Town of Danville, City of Walnut Creek, and Unincorporated Contra Costa County Areas Along the Iron Horse Trail (IHT) if Approved by the Local Jurisdictions
Recommendation: Staff seeks authorization for the Chair to execute Agreement No. 585 with Bird asthe selected vendor for a two‐year Shared Micromobility Pilot Program to operate in the City of San Ramon with possible expansion to the Town of Danville, City of Walnut Creek, and unincorporated Contra Costa County areas along the IHT as determined by the communities and the East Bay Regional Park District, and to allow the Executive Director or designee to make any non‐ substantive changes to the language.
ACTION: Commissioner Noack moved to authorize the Chair to execute Agreement No. 585 with Bird Rides, Inc. as the selected vendor for a two‐year Shared Micromobility Pilot Program to operate in the City of San Ramon with possible expansion to the Town of Danville, City of Walnut Creek, and unincorporated Contra Costa County areas along the Iron Horse Trail as determined by the communities and the East Bay Regional Park District, and to allow the Executive Director or designee to make any non‐substantive changes to the language, seconded by Commissioner Gerringer. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes‐None
Absent‐Commissioner Hudson, Commissioner White
Abstain‐None
DISCUSSION: Peter Engel, Director, Programs, provided a brief background and overview of the shared micromobility program along the Iron Horse Trail corridor, discussed the vendor selection, location for the pilot program and potential expansion to surrounding cities and the county, and the user fee model with no cost to the public agencies.
Commissioners and Representatives provided comments. Staff and Austin Marshburn, with Bird Rides, responded to the comments.
Commissioner Hudson left at 7:04 PM.
C. NEW ITEM: Approval to Release Proposed One Bay Area Grant Cycle 3 (OBAG 3) Program and Call for Projects
Recommendation: Staff seeks approval for release of the proposed OBAG 3 Program and Call for Projects, and authorization of the nomination of four Technical Coordinating Committee Members and four Countywide Bicycle and Pedestrian Advisory Committee Members to serve on the Application Review Panel.
Authority Board Meeting MINUTES
May 18, 2022
ACTION: Commissioner Arnerich moved to authorize staff to release the proposed One Bay Area Grant Cycle 3 Program and Call for Projects meeting the requirements ofthe Metropolitan Transportation Commission with strong advocacy for geographic equity across Contra Costa County as projects are selected, and authorization of the nomination of four Technical Coordinating Committee Members and four Countywide Bicycle and Pedestrian Advisory Committee Members to serve on the Application Review Panel, seconded by Commissioner Alt. McGallian. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes‐None
Absent‐Vice Chair Glover, Commissioner Hudson, Commissioner Mitchoff, Commissioner White
Abstain‐None
ACTION: Commissioner Butt moved to authorize staff to release the proposed One Bay Area Grant Cycle 3 Program and Call for Projects, and authorization of the nomination of four Technical Coordinating Committee Members and four Countywide Bicycle and Pedestrian Advisory Committee Members to serve on the Application Review Panel, seconded by Commissioner Gerringer. The motion did not pass.
Noes‐Commissioner Arnerich, Commissioner Alt. McGallian, Commissioner Thorpe Absent‐Vice Chair Glover, Commissioner Hudson, Commissioner White Abstain‐None
DISCUSSION: John Hoang, Director, Planning, provided a brief background on One Bay Area Grant (OBAG) Cycle 3, discussed the program details, the focus on investment in Priority Development Areas, Equity Priority Communities, and Transit‐Rich Areas, and emphasis on projects that are focused on active transportation and Safe Routes to Schools (SRTS) investments. Mr. Hoang discussed the countywide funding allocation, prioritization criteria, regional evaluation criteria, proposed program for Contra Costa County with a focus on Vision Zero and safety elements, the Call for Projects process, and Smart Signals project description, goals, and benefits.
Colin Clarke, Associate Transportation Planner, discussed the active transportation and safety programs and projects, eligibility, programmatic SRTS Non‐Infrastructure projects and outcomes, outline of the Call for Projects, collision patterns in Contra Costa County, and local road safety plans. Mr. Hoang discussed the implementation schedule for OBAG Cycle 3.
Commissioners and Representatives provided comments. Staff responded to the comments.
Commissioner Butt made a motion to adopt staff’s recommendation, seconded by Commissioner Gerringer. The motion did not pass.
Authority Board Meeting MINUTES
May 18, 2022
After a brief discussion, and revised staff recommendation from Timothy Haile, Executive Director, a secondary motion was made by Commissioner Arnerich to add strong advocacy for geographic equity across Contra Costa County as projects are being selected. The motion passed unanimously by members present.
Commissioner Glover left at 7:32 PM and Commissioner Mitchoff left at 7:53 PM.
10. CORRESPONDENCE AND COMMUNICATIONS
11. ASSOCIATED COMMITTEE REPORTS
A. Central County (TRANSPAC): Meeting Report for the regular meeting on April 14, 2022 and May 12, 2022 (Attachment and meeting handout if available) B. East County (TRANSPLAN): Meeting Report for the regular meeting on May 12, 2022 (Meeting handout if available)
C. Southwest County (SWAT): Notice of Cancellation for the regular meeting on May 2, 2022
D. West County (WCCTAC): Meeting Report for the regular meeting on April 22, 2022 (Meeting handout if available)
12. AUTHORITY BOARD AND STAFF COMMENTS
A. Chair's Comments and Reports
DISCUSSION: Chair Kelley discussed enhancing public outreach on the Authority’s projects.
B. Commissioners' and Ex‐Officio Representatives’ Comments and Reports on Activities and Meetings
DISCUSSION: Commissioner Noack thanked Timothy Haile, Executive Director, for his presentation to the Pleasant Hill City Council to discuss the Authority’s projects, programs, and vision.
Rep. Powers extended an invitation to Timothy Haile, Executive Director, to provide a presentation to the Crockett Lyons Club. Mr. Haile accepted the invitation.
C. Executive Staff Comments
DISCUSSION: Timothy Haile, Executive Director, discussed public outreach opportunities at community events in the local jurisdictions to discuss the Countywide Transportation Plan, and announced the planning of an Authority Board Retreat in the Fall. Mr. Haile also provided an update on the Transit‐Oriented Authority Board Meeting MINUTES
May 18, 2022
Communities Policy Update, which is now focusing on fixed rail transit, and discussed staff’s outreach to local jurisdiction, and a draft letter that is being prepared on the current version of the policy. He also discussed grant opportunities including the MEGA grant and the 680 Forward project, Safe Street and Roadsfor All, potential funding for carbon reduction, electrification, and ferry services, and the discussion with the Metropolitan Transportation Commission (MTC) on Senate Bill 743 and Vehicle Miles Traveled (VMT). Mr. Haile announced that the Innovate 680 project is being considered a model project for VMT mitigation for capacity increasing projects. Lastly, he discussed the Washington D.C. federal advocacy trip planned for June 2022, and the success of the Femineer Club Project Showcase on May 18, 2022.
13. CALENDAR
A. May, June, July, and August 2022
B. Calendar of Upcoming Events
14. ADJOURNMENT to the next regular meeting proposed for June 15, 2022 at 6:00 PM.
DISCUSSION: The meeting was adjourned at 8:11 PM.