RIA
RUGGERI-JENSEN-AZAR
ENGINEERS • PLANNERS • SURVEYORS
Job No. 175004WSPh2
August 14, 2019
Revised September 1, 2021
Ms. Deirdre Castillo
Senior Civil Engineer
100 Gregory Lane
Pleasant Hill, CA 94523
RE: Engineering Scope of Work and Compensation for the Diablo Vista Water System, Phase 2, Pleasant Hill, California
Dear Deirdre:
Enclosed are the Scope of Work and Compensation amounts for the engineering services associated with the above-referenced project.
If these are acceptable to you, they will become part of the contract, which we will be preparing using a format acceptable to both of us.
Very truly yours,
RUGGERI-JENSEN-AZAR
John S. Zellmer, PE, LEÉD AP
Enclosure
G:ob20171175004\175004WS\Admin\ProposalsDVWS Phase 2 Proposal Updated August 2021 docx RIA
RUGGERI-JENSEN-AZAR
ENGINEERS • PLANNERS • SURVEYORS
EXHIBIT "A"
SCOPE OF WORK
This Scope of Work is prepared for the City of Pleasant Hill (Client) by Ruggeri-Jensen-Azar (Consultant).
Scope of Work
This Scope of Work is to provide final engineering services for design of the Diablo Vista Water System (DVWS), Phase : 2, 12" water line replacement between Oakvue Drive and Roberta Avenue.
Between Oakvue Drive and Roberta Avenue, the water main replacement will occur along the side property lines of 310 and 330 Oakvue Drive and 83 Roberta Avenue. Although the exact location of the existing main has not been potholed, it is assumed to run 2'-3' off the existing property lines. It is assumed that a large portion of the main removal and replacement will need to be done with small equipment or by hand digging. As discussed, the existing block fence wall along 83 Roberta Avenue will be removed with this project and replaced with a new wood fence.
Fences will also be replaced at 310 and 330 Oakvue Drive. Upon completion of the water main replacement, side yards and rear yards of the existing residences will be left in a "bare dirt" condition. All landscape and irrigation restoration will be handled by the property owners. All coordination with these property owners regarding access, easements, landscape restoration, etc., will be handled by City Staff.
I. BASIC SERVICES
A. Potholing of Existing Water Main
In accordance with the attached proposal, the Consultant shall provide up to 3 potholes on the existing 12" water main to verify the main alignment in 83 Roberta Avenue.
Final Engineering
The Consultant shall prepare final plans based on the comments from the Preliminary Engineering submittal. The information included in these plans shall be sufficient for the construction of the new water main including a title sheet, a detail sheet with construction notes, legend, details, a demolition plan and plan view for the water main replacement.
C. Preliminary Engineer's Opinion of Probable Construction Cost Consultant shall prepare one preliminary and one final opinion of probable construction costs.
G:Uob20171175004\175004WS\Admin\ProposalsIDVWS Phase 2 Proposal Updated August 2021.docx Initial (RJA) Initial (Client)
2 RIA
RUGGERI-JENSEN-AZAR
ENGINEERS • PLANNERS • SURVEYORS
D. Specifications
Consultant shall provide technical specifications for those items shown on the improvement plans. Technical specifications will be provided in MS Word in a format similar to Phase 1 of this project.
E. Plat and Legal Descriptions
Consultant shall prepare up to two plat and legal descriptions for proposed water easements. It is assumed that temporary construction easements with be obtained by the City through written agreements (vs plats and legals). Grant deeds and recordation will be by the City.
F. Project Meetings and Coordination
Consultant shall attend meetings, conduct phone calls, etc., with the Client, Consultants, and others during the design and plan approval processes. These services will be provided on a Time and Expense (T&E) basis in accordance with the attached Rate Schedule, and shall not exceed the amount shown on Exhibit B without Client authorization. We have budgeted 20 hours of time for this task.
Miscellaneous Exhibits.
Consultant shall prepare as requested exhibits including "Preliminary Property Owner Construction Exhibits", to be used by City staff in negotiating with the owners. These services will be provided on a Time and Expense (T&E) basis in accordance with the attached Rate Schedule, and shall not exceed the amount shown on Exhibit B without Client authorization. We have budgeted $3,500 for this task.
H. Bid Support
Consultant shall answer questions regarding the meaning and intent of the plans and specifications during the bid process and attend one pre-bid meeting, as requested by the Client. These services will be provided on a Time and Expense (T&E) basis in accordance with the attached Rate Schedule, and shall not exceed the amount shown on Exhibit B without Client authorization. We have budgeted 8 hours of time for this task.
II. CONSTRUCTION SUPPORT
I. Construction Consultation
The Consultant will provide consultation with Client, contractors, and property owners during construction. These services will be provided on a Time and Expense (T&E) basis in accordance with the attached Rate Schedule, and shall not exceed the amount shown on Exhibit B without Client authorization. We have budgeted 16 hours of time for this task.
J. Record Drawings
Based on input from Client and their contractor, Consultant will prepare record drawings per the City's requirements. These services will be provided on a Time and Expense (T&E) basis in accordance with the attached Rate Schedule, and shall not G:ob2017 1750041175004WS\Admin\ProposalsIDVWS Phase 2 Proposal Updated August 2021.doex Initial (RJA) Initial (Client)
3 RIA
RUGGERI- JENSEN-AZAR
ENGINEERS • PLANNERS • SURVEYORS
exceed the amount shown on Exhibit B without Client authorization. We have budgeted $2,000 of staff time for this task. Cost for mylar reproduction is not included.
K. Reimbursables
RJA has provided a $1,000 budget for project reimbursables such as printing, plotting, mileage, deliveries, etc.
G:Uob2017\175004\175004WSIAdmin\Proposals\DVWS Phase 2 Proposal Updated August 2021.docx Initial (RJA) Initial (Client)
RIA
RUGGERI-JENSEN-AZAR
ENGINEERS • PLANNERS • SURVEYORS
III. ADDITIONAL SERVICES
The services to be provided under the terms of this Scope of Work are explicitly those detailed herein. All items of work not expressly described in the Scope of Work shall be deemed "Additional Services" and compensation therefore shall be negotiated separately.
IV. WORK NOT INCLUDED
The following items of work are specifically excluded from this Scope of Work:
1. Alternative alignment studies.
2. Water studies, analysis, etc.
3. Landscape and irrigation restoration plans and specs.
4. Cathodic Protection Plans
5. Construction staking.
6. SWPPP and erosion control plans.
7. Geotechnical services.
8. Agency fees.
9. Traffic control, construction phasing, etc.
10. Resetting of monuments.
11. Any other items not specifically defined in the preceding Scope of Work.
G:Uob20171175004\175004WS\Admin\Proposals\DVWS Phase 2 Proposal Updated August 2021.docx Initial (RJA) Initial (Client)
RA
RUGGERI-JENSEN-AZAR
ENGINEERS • PLANNERS • SURVEYORS
EXHIBIT "B"
COMPENSATION
The City of Pleasant Hill (Client) shall compensate Ruggeri-Jensen-Azar (Consultant) for the performance of the work described in Exhibit "A", as hereafter set forth.
Compensation
Compensation for this project will be on a Fixed Fee basis (unless noted otherwise "*") as I. Basic Services
A. Potholing of Existing Water Main ..$11,400
B. Final Engineering.. $29,000
C. Preliminary Engineer's Opinion of Probable Construction Cost $3,500 D. Specifications. $7,500
E. Plat and Legal Descriptions $7,500
F. Project Meetings and Coordination* $5,000
G. Miscellaneous Exhibits* $3,500
H. Bid Support* .....$2,000
Total: $69,400
II. Construction Support
I. Construction Consultation* $4,000
J. Record Drawings* $2,000
Total: $6,000
K. Reimbursables. $1,000
Other Items
A. Compensation for Additional Services:
Compensation for additional services will be made in accordance with the Rate and Expense Schedules per Exhibit "B-1" attached hereto.
B. Compensation for Outside Consultants:
Compensation for hiring and coordinating outside consultants shall be based on actual outside consultant cost.
C. Compensation for Reproduction Work:
Reproduction work will be billed at Consultant's cost plus 15% per the attached Exhibit "B-1".
G:Uob2017\1750041175004WSLAdminlProposalsIDVWS Phase 2 Proposal Updated August 2021.docx 6 Initial (RJA) Initial (Client)
RIA
RUGGERI-JENSEN-AZAR
ENGINEERS • PLANNERS • SURVEYORS
D. Wage Increase:
The fee for any work under Paragraph I of Exhibit "A" will be performed on a fixed fee or at an hourly rate per Exhibit "B-1" up to June 30, 2022. The fee for work which has been authorized and could not be reasonably completed prior to June 30, 2022 shall annually on January 1st be increased proportionately to the increases in costs incurred by Ruggeri-Jensen-Azar for labor and expenses. | The maximum increase on compensation after June 30, 2022 shall not exceed 5% per year for services covered by this Scope of Work.
E. Invoices:
Invoices shall be rendered at the end of each month for each phase of the work, for that portion of the work completed in the prior calendar month, and shall be payable within 30 days. Interest at a rate of 1% per month shall be applied to any overdue invoices.
G:ob20171175004\175004WS\Admin\Proposals\DVWS Phase 2 Proposal Updated August 2021.docx Initial (RJA) Initial (Client)
RIA
RUGGERI-JENSEN-AZAR
ENGINEERS • PLANNERS • SURVEYORS
EXHIBIT "B-1"
RATE AND EXPENSE SCHEDULES
(Effective through June 30, 2022)
HOURLY RATE SCHEDULE FOR PROFESSIONAL SERVICES
Classification Rate
Senior Project Manager .$252.00
Project Manager ....... 235.00
Senior: Engineer, Surveyor, Planner 224.00
Associate: Engineer, Surveyor, Planner . 208.00
Engineer, Surveyor, Planner............ 192.00
Assistant: Engineer, Surveyor, Planner 168.00
Senior Designer/Technician.. 170.00
Technician..... 149.00
Assistant Technician 128.00
Project Coordinator 115.00
Administrative Assistant .98.00
Clerical 75.00
Field Survey Manager. 207.00
1-Person Survey Crew 189.00
2-Person Survey Crew ..297.00
3-Person Survey Crew. 354.00
Principal.. ...262.00
Deposition/Court Appearance rates are available upon request
EXPENSE SCHEDULE
Bond Copy (24"x36").... $1.50 each
Color/mylar plot (small, medium) $10.00 each
Color/mylar plot (large).... ... $50.00 each
Xerox copy ... .. $0.15 each
Color xerox copy (8½ x 11 or 11 x 17) .... $0.50 each
Client-Requested Overtime ... Hourly Rate plus 25%
All other expenses, including: Actual Cost plus 15%
Delivery Service Travel & Expenses
Outside Reproduction Filing or Permit Fees
Mileage - Auto Conference Call Expenses
Outside Consultants
G:Uob2017\175004\175004WS\Admin\Proposals\DVWS Phase 2 Proposal Updated August 2021.docx Initial (RJA) Initial (Client)
8 UNDERGROUND
Electrical Services, Inc. www.undergroundelectric.com
75 West Main Street Morgan Hill, CA 95037 License No. A/C10-927765 Office: 408-778-7808
PROJECT: Pleasant Hill Potholing Date: 8/26/21
ADDRESS: 83 Roberta Ave. Bid #: 7972
CITY, ZIP: Pleasant Hill Potholing
ATTENTION: John Zellmer
Underground Electrical Services, Inc. is pleased to submit our subcontract proposal for the underground utility work.
Proposal is valid for 30 days / All Additional Work not Included in Proposal Subject to Change Order Proposal is based on provided plans and bid documents
Inclusions Exclusions
• USA Call, Site Visit • Permits
• 10"Core Drilling, Asphalt • Bonds
• Slurry Backfill & Cap with Hot Mix Asphalt • Soils Testing Analytical Report if Required • Off haul of wet spoils • Soils Transport / Manifest if required • No fee encroachment permit processing • Off haul of contaminated Soil • Asphalt Temp Restoration • GPS documentation of pothole findings • Potholing 2 Locations with Hydrovac • Landscape Restoration • Pothole 1 location Hand digging • On Site Hardscape Restoration • Native soil backfill in landscape area • Disposal of Contaminated Soil Additional Comments:
*All work performed will be in compliance with all city of Pleasant Hill standards. *All work performed will be guaranteed for one year from date of UESI completion of scope.
Base Bid: 3 Potholes $9,912.00
Full Asphalt Restoration to
Add Alt:1 City Stan. $3,500.00
Add Alt:2 TCP if Required 873900
EST will provide adequate manpower to accommodate the published schedule on normal straight time hours. As our work is precedent and subsequent to other trades, tl ill require the same level of commitment from the General Contractor and other subs. We at UESI thank you in advance for considering us as a long-term building partn Frank Delgado Jake Coveau
Underground Electrical Services, Inc. Estimator
408-778-7808 / 408-890-1180 916-458-2153
[email protected] [email protected]
UNDERGROUND
Electrical Services, Inc. www.undergroundelectric.com
75 West Main Street Morgan Hill, CA 95037 License No. A/C10-927765 Office: 408-778-7808
Itemized Detail
Operations Install Quantity Total
Description
Potholing with Hydrovac $2,350.00 2 $4,700.00
Hand digging pothole $3,500.00 1 $3,500.00
Documentation and Photographing of Findings inc 1
Hydrovac inc 225
Core Drilling inc 225
Pothole Plates ine 1
Pothole security and safety implementation inc 1
Encroachment Permit, Site Visit and USA $850.00 1 $850.00 Subtotal: $9,050.00
Material Unit Cost Quantity Total
Description
2 sack slurry $256.00 $512.00
short load fee $350.00 1 $350.00
Subtotal: $862.00
Trucking Aggregates Unit Cost Quantity Total
Description
Offhaul dry spoils inc
Offhaul wet spoils inc
Asphalt Import Export and Disposal inc
Subtotal: $0.00
Total Cost: $9,912.00