COMMISSIONERS
Chris Kelley,
Chair
Federal Glover,
Vice Chair
Newell Arnerich
Tom Butt
Teresa Gerringer
Loella Haskew
David Hudson
Karen Mitchoff
Sue Noack
Lamar Thorpe
Holland White
Timothy Haile,
Executive Director
2999 Oak Road
Suite 100
Walnut Creek
CA 94597
PHONE: 925.256.4700
FAX: 925.256.4701
www.ccta.net
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2022/June 15, 2022 RTPC Memo.doc
MEMORANDUM
To: Matt Todd, TRANSPAC
Brian Bornstein, SWAT
Robert Sarmiento, TRANSPLAN
Chris Weeks, TVTC
John Nemeth, WCCTAC
Bret Swain, LPMC
From: Timothy Haile, Executive Director
Date: June 16, 2022
Re: Items of interest for circulation to the Regional Transportation Planning Committees (RTPCs)
At its June 15, 2022 meeting, the Authority discussed the following items, which may be of interests to the Regional Transportation Planning Committees:
A. Adoption of the 2022 Measure J Strategic Plan
Recommendation: Staff sought approval of Resolution 22‐04‐P, which would adopt the 2022 Measure J Strategic Plan.
Action: The Authority Board approved Resolution 22‐04‐P, which adopted the 2022 Measure J Strategic Plan.
B. Reaffirm the Decision on How to Conduct Meetings of the Legislative Bodies of the Authority for July and August 2022
Recommendation: Staff sought approval of the Authority Board to reaffirm its decision made on May 18, 2022, to continue conducting remote meetings of all legislative bodies of the Authority through August 2022 in compliance with Assembly Bill (AB) 361 and consistent with the Contra Costa Health Services’ Recommendations for Safely Holding Public Meetings dated May 16, 2022, which RTPC Memorandum
June 16, 2022
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2022/June 15, 2022 RTPC Memo.doc strongly encourages online meetings and recommends measure for social distancing, to adhere to the 30‐day provision of AB361.
Action: The Authority Board reaffirmed its decision made on May 18, 2022, to continue conducting remote meetings of all legislative bodies of the Authority through August 2022 in compliance with Assembly Bill (AB) 361 and consistent with the Contra Costa Health Services’ Recommendations for Safely Holding Public Meetings dated May 16, 2022, which strongly encouraged online meetings and recommended measure for social distancing, to adhere to the 30‐day provision of AB361.
C. Approval of the Authority’sInterfund Loan Policy – Office Procedure No. 16 Recommendation: Staff sought approval of Resolution 22‐10‐A, which would adopt the Authority’s Interfund Loan Policy; Office Procedure No. 16.
Action: The Authority Board approved Resolution 22‐10‐A, which adopted the Authority’s Interfund Loan Policy; Office Procedure No. 16.
D. PUBLIC HEARING: Fiscal Year (FY) 2022‐23 Proposed Budget for the Authority and Congestion Management Agency
Recommendation: Staff sought approval of Resolution 22‐08‐A, which would adopt the Authority’s FY 2022‐23 budget following a public hearing on June 15, 2022. The proposed budget calls for funding appropriations totaling $178.4 million for projects, congestion management, planning, programs, administration, and debt service necessary as required for Authority operations, capital improvements and programmed activities planned from July 1, 2022 through June 30, 2023.
Action: The Authority Board approved Resolution 22‐08‐A, which adopted the Authority’s FY 2022‐23 budget following a public hearing on June 15, 2022, calling for funding appropriations totaling $178.4 million for projects, congestion management, planning, programs, administration, and debt service necessary as required for Authority operations, capital improvements and programmed activities planned from July 1, 2022 through June 30, 2023.
E. Program and Project Management (PPM) Services – Authorization to Execute Amendment No. 1 to Agreement No. 526 with Advanced Mobility Group, Inc. (AMG) for Continued PPM and Program ControlServices
Recommendation: Staff sought authorization for the Chair to execute Amendment No. 1 to Agreement No. 526 with AMG in the amount of $8,737,423, for a new total agreement value of $26,797,910, to provide continued PPM and project control services andmanagement ofthe Transportation Demand Management program for RTPC Memorandum
June 16, 2022
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2022/June 15, 2022 RTPC Memo.doc Central and East Contra Costa County from June 30, 2022 through June 30, 2024, utilizing the two one‐year extension options, and to allow the Executive Director or designee to make any non‐substantive changes to the language.
Action: The Authority Board authorized the Chair to execute Amendment No. 1 to Agreement No. 526 with AMG in the amount of $8,737,423, for a new total agreement value of $26,797,910, to provide continued PPM and project control services and management ofthe Transportation Demand Management program for Central and East Contra Costa County from June 30, 2022 through June 30, 2024, utilizing the two one‐year extension options, and to allow the Executive Director or designee to make any non‐substantive changes to the language.
Authority Board Meeting MINUTES
MEETINGDATE: Wednesday, June 15, 2022
MINUTESPREPAREDBY: Tarienne Grover
MEMBERSPRESENT: STAFFPRESENT: MEMBERSABSENT:
Chris Kelley, Chair
Newell Arnerich, Commissioner
Tom Butt, Commissioner
Loella Haskew, Commissioner
Dave Hudson, Commissioner
Karen Mitchoff, Commissioner
Sue Noack, Commissioner
Holland White, Commissioner
Mark Foley, ExOfficio Rep.
H.E. Christian Peeples, ExOfficio Rep.Alt.
Amy Worth, ExOfficio Rep.
Colin Clarke
Peter Engel
Tarienne Grover
Timothy Haile
Jack Hall
John Hoang
Brian Kelleher
Matt Kelly
Hisham Noeimi
Ivan Ramirez
Yuliana Tjeng
Linsey Willis
Jacob Duginski, Legal Counsel
Federal Glover, Vice Chair
Teresa Gerringer, Commissioner
Lamar Thorpe, Commissioner
1. CONVENE MEETING: Chris Kelley, Chair
DISCUSSION: Chair Kelley convened the meeting at 6:00 PM. Vice Chair Glover and Commissioners Gerringer and Thorpe were absent. Rep. Alt. Peeples attended on behalf of Rep.
Powers.
2. PLEDGE OF ALLEGIANCE
3. PUBLIC COMMENT: Members of the public are invited to addressthe Authority regarding any item that is not listed on the agenda. Please refer to the Teleconferencing Special Notice for Public Comment guidelines.
DISCUSSION: There were no public comments on items not on the agenda.
4. PRESENTATIONS
CONSENT CALENDAR
ACTION: Commissioner Butt moved to approve the consent calendar, which included an oppose position on Assembly Bills 1778 (Garcia), 2237 (Friedman), and 2438 (Friedman), seconded by Commissioner Noack. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Authority Board Meeting MINUTES
June 15, 2022
Noes‐None
Absent‐Vice Chair Glover, Commissioner Gerringer, Commissioner Thorpe Abstain‐None
5. APPROVAL OF MINUTES
A. Authority Board Minutes of May 18, 2022
6. Administration & Projects Committee ‐ Consent:
A. Accept Monthly Accounts Payable Invoice Report for April2022 Recommendation: Staff seeks acceptance of the monthly accounts payable invoice report for April 2022.
B. Accept Internal Accounting Report for the Nine Months Ended March 31, 2022 Recommendation: Staff seeks acceptance of the internal accounting report for the nine months ended March 31, 2022.
C. Approval of the Authority’s Investment Policy for Fiscal Year (FY)2022‐23 Recommendation: Staff seeks approval of Resolution 22‐09‐A, which will adopt the Authority’s Investment Policy for FY 2022‐23.
D. Approval of Proposed Action to FundingResolution
Recommendation: Staff seeks approval of Resolution 19‐58‐P (Rev 2), which will extend the term of the resolution to June 30, 2023 with the Bay Area Rapid Transit.
E. Accept Consultant Agreement Amendments for VariousProjects Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 8 to Agreement No. 404 with PSOMAS and Amendment No. 1 to Agreement No. 544 with Myers‐Shimmick to extend the agreementtermination datesto December 31, 2022, and Amendment No. 4 to Agreement No. 495 with WMH Corporation to extend the agreement termination date to June 30, 2023 with no increase in budget.
F. Interstate 80 (I‐80)/San Pablo Dam Road Interchange, Phase 1 (Project 7002) – Authorization to Execute Amendment No. 5 to Agreement No. 528 with Wendel, Rosen, Black & Dean LLP (Wendel Rosen) for Legal Services Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 5 to Agreement No. 528 with Wendel Rosen in the amount of $40,000, for a new total agreement value not‐to‐exceed $290,000, to provide additional legal Authority Board Meeting MINUTES
June 15, 2022
services.
G. Authorization to Execute Amendment No. 2 to Agreement No. 442 with Endsight for Information Technology (IT) Support and Services
Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 2 to Agreement No. 442 with Endsight, in the amount of $160,000, for a new total agreement value of $560,000, to provide IT support and services related to the Authority’s computer and server network. This amendment will extend the agreement termination date from June 30, 2022 to June 30, 2024.
H. Authorization to Execute Amendment No. 5 to Agreement No. 319 with Macias Gini & O’Connell, LLP (MGO) to Provide Audit Services
Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 5 to Agreement No. 319 with MGO, in the amount of $95,853, for a new total agreement value of $891,940.13, to provide continued audit services. This amendment will extend the agreement through the end of Fiscal Year 2021‐22.
I. Adoption of the 2022 Measure J Strategic Plan
Recommendation: Staff seeks approval of Resolution 22‐04‐P, which will adopt the 2022 Measure J Strategic Plan.
J. Legislative Update
Recommendation: Staff will provide an update on legislation, along with address any questions that may arise. The Authority may take action on any item presented on the attachment or any State or Federal legislation pertaining to the Authority’s legislative program.
K. NEW ITEM: Authorization to Execute Agreement No. 586 with Regional Government Services (RGS) to Provide On‐Call Human Resources Management Services Recommendation: Staff seeks authorization for the Chair to execute Agreement No. 586 with RGS in an amount not‐to‐exceed $60,000, for on‐call human resources management services, with a two‐year term from July 1, 2022 through June 30, 2024, and three one‐year contract extension options, and to allow the Executive Director or designee to make any non‐substantive changes to the language.
L. NEW ITEM: Reaffirm the Decision on How to Conduct Meetings of the Legislative Bodies of the Authority for July and August 2022
Recommendation: Staff seeks approval of the Authority Board to reaffirm its decision made on May 18, 2022, to continue conducting remote meetings of all legislative bodies of the Authority through August 2022 in compliance with Authority Board Meeting MINUTES
June 15, 2022
Assembly Bill (AB) 361 and consistent with the Contra Costa Health Services’ Recommendations for Safely Holding Public Meetings dated May 16, 2022, which strongly encourages online meetings and recommends measure for social distancing, to adhere to the 30‐day provision of AB361.
7. Planning Committee ‐ Consent:
A. City of Lafayette – Lafayette Town Center Pathway & Bay Area Rapid Transit Bike Station (Project 120056) – Request for Approval of the 90% Design Peer Review Recommendation: Staff seeks approval of the Technical Coordinating Committee’s recommendation to have the 90% peer review approved by the Authority Board.
B. Approval of Proposed Actions to Various FundingResolutions Recommendation: Staff seeks approval of Resolution 19‐36‐G (Rev 1), which will extend the term of the resolution to June 19, 2024 with the City of Concord, and return to the funding category the programmed $715,000 in Measure J Transportation for Livable Communities, Program 12 fundsto allow for competitive programming; Resolution 19‐37‐G (Rev 1), which will extend the term of the resolution to June 19, 2024 with the City of Concord; and Resolution 20‐05‐G (Rev 1), which will extend the term of the resolution to February 19, 2025 with the City of Lafayette, and return to the funding category the programmed $1,000,000 in Measure J Pedestrian, Bicycle and Trail Facilities, Program 13 funds to allow for competitive programming.
REGULAR AGENDA ITEMS
8. Administration & Projects Committee ‐ Regular:
A. Approval of the Authority’s Interfund Loan Policy – Office Procedure No. 16 Recommendation: Staff seeks approval of Resolution 22‐10‐A, which will adopt the Authority’s Interfund Loan Policy; Office Procedure No. 16.
ACTION: Commissioner Arnerich moved to approve Resolution 22‐10‐A, which will adopt the Authority’s Interfund Loan Policy; Office Procedure No. 16, seconded by Commissioner Haskew. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes‐None
Absent‐Vice Chair Glover, Commissioner Gerringer, Commissioner Thorpe Abstain‐None
Authority Board Meeting MINUTES
June 15, 2022
DISCUSSION: Brian Kelleher, Chief Financial Officer, provided a background of Measure J, and discussed the sales tax distribution by use, balance sheet, program reserves, and increase in grants managed by the Authority. Mr. Kelleher discussed staff’s request to establish a policy for internal borrowing from Measure J programs that have sufficient reserves, discussed the types of loans and transfers that would be allowed under the policy, interest rate component, and that all funds would be paid back in whole and only used for short‐term loans and transfers.
Commissioners provided comments. Staff responded to comments from commissioners.
B. PUBLIC HEARING: Fiscal Year (FY) 2022‐23 Proposed Budget for the Authority and Congestion Management Agency
Recommendation: Staff seeks approval of Resolution 22‐08‐A, which will adopt the Authority’s FY 2022‐23 budget following a public hearing on June 15, 2022. The proposed budget calls for funding appropriations totaling $178.4 million for projects, congestion management, planning, programs, administration, and debt service necessary as required for Authority operations, capital improvements and programmed activities planned from July 1, 2022 through June 30, 2023.
ACTION: Commissioner Arnerich moved to approve Resolution 22‐08‐A, which will adopt the Authority’s Fiscal Year 2022‐23 budget following a public hearing on June 15, 2022, with a proposed budget calling for funding appropriations totaling $178.4 million for projects, congestion management, planning, programs, administration, and debt service necessary as required for Authority operations, capital improvements and programmed activities planned from July 1, 2022 through June 30, 2023,seconded by Commissioner Hudson. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes‐None
Absent‐Vice Chair Glover, Commissioner Gerringer, Commissioner Thorpe Abstain‐None
DISCUSSION: Brian Kelleher, Chief Financial Officer, provided an overview of the Fiscal Year (FY) 2022‐23 proposed budget including the budget method, proposed summary of changes, sales tax revenues, projected federal, state, and local revenues, capital project funding, and proposed expenditures.
Commissioners provided comments. Staff responded to the comments.
Chair Kelley opened the Public Hearing at 6:37 PM and called for public comments.
There was no public comment. Chair Kelley closed the Public Hearing at 6:38 PM.
C. Program and Project Management (PPM) Services – Authorization to Execute Amendment No. 1 to Agreement No. 526 with Advanced Mobility Group, Inc. (AMG) for Continued PPM and Program ControlServices
Authority Board Meeting MINUTES
June 15, 2022
Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 1 to Agreement No. 526 with AMG in the amount of $8,737,423, for a new total agreement value of $26,797,910, to provide continued PPM and project control services and management ofthe Transportation Demand Management program for Central and East Contra Costa County from June 30, 2022 through June 30, 2024, utilizing the two one‐year extension options, and to allow the Executive Director or designee to make any non‐substantive changes to the language.
ACTION: Commissioner Hudson moved to authorize the Chair to execute Amendment No. 1 to Agreement No. 526 with Advanced Mobility Group in the amount of $8,737,423, for a new total agreement value of $26,797,910, to provide continued Program and Project Management and project control services and management of the Transportation Demand Management program for Central and East Contra Costa County from June 30, 2022 through June 30, 2024, utilizing the two one‐year extension options, and to allow the Executive Director or designee to make any non‐substantive changes to the language, seconded by Commissioner Noack. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes‐None
Absent‐Vice Chair Glover, Commissioner Gerringer, Commissioner Thorpe Abstain‐None
DISCUSSION: Hisham Noeimi, Director, Programming, discussed the assistance provided by Advanced MobilityGroup on projects development, close‐out activities, Transportation Demand Management and 511 Contra Costa programs, Intelligent Transportation Systems, Mobility‐on‐Demand and Mobility‐as‐a‐Service programs, fund programming, grant applications, Quarterly Project Status Reports, the vision for GoMentum Station, and programs and projects assistance to staff in all departments.
Commissioners provided comments.
9. Planning Committee ‐ Regular: None
10. CORRESPONDENCE AND COMMUNICATIONS
A. Letter to the Metropolitan Transportation Commission dated June 6, 2022 RE: Draft Transit‐Oriented Communities Policy Update, dated May 13,2022 DISCUSSION: Commissioners and Representatives provided comments to thank Chair Kelley and staff for the letters sent to the Metropolitan Transportation Commission.
11. ASSOCIATED COMMITTEE REPORTS
A. Central County (TRANSPAC): Meeting Report for the regular meeting on May 12, 2022 and June 9, 2022 (Attachment and meeting handout if available) Authority Board Meeting MINUTES
June 15, 2022
B. East County (TRANSPLAN): Meeting Report for the regular meeting on June 9, 2022 (Meeting handout if available)
C. Southwest County (SWAT): Notice of Cancellation for the regular meeting on June 6, 2022
D. West County (WCCTAC): Meeting Report for the regular meeting on May 27, 2022
12. AUTHORITY BOARD AND STAFF COMMENTS
A. Chair's Comments and Reports
DISCUSSION: Chair Kelley discussed her trip to Florida to see Beep demonstrate autonomous shuttles in real‐life controlled settings. Timothy Haile, Executive Director, further discussed the monitoring and operations of the autonomous shuttles from a command center.
B. Commissioners' and Ex‐Officio Representatives’ Comments and Reports on Activities and Meetings
DISCUSSION: Commissioner Mitchoff announced her desire to continue to partake in the innovative advancements that the Authority has been making after her term on the Authority Board ends.
Commissioner Hudson recommended the Authority Board and staff attend the American Public Transportation Association conference.
Rep. Peeples announced the public memorial service for former Secretary of Transportation Norman Mineta to be held on June 16, 2022 in San Jose.
C. Executive Staff Comments
DISCUSSION: Timothy Haile, Executive Director, discussed the state advocacy trip that he, Chair Kelley, and Linsey Willis attended in Sacramento on June 8, 2022, where they discussed concerns with Assembly Bills 1778, 2237, 2438, and Senate Bill 917, and discussed the Transit and Intercity Rail Capital Program grant application, state budget and transportation funding, and promoted the Authority’s projects. He further discussed the joint federal advocacy trip that he and Linsey Willis attended in Washington, D.C. with staff from the Metropolitan Transportation Commission on June 13‐14, 2022 to discuss the Mega grant, Mobility-on-Demand and Automated Driving System grants, electrification and workforce development, vision zero, and GoMentum Station and potentially bringing back its proving ground designation. Mr. Haile further discussed the Authority Board Retreat planned for September 15-16, 2022, the Innovate 680 project one‐on‐one meetings with the Authority Board Members, and his attendance at the California Transportation Foundation where Tarienne Grover was recognized as a graduate of the California Association of Councils of Authority Board Meeting MINUTES
June 15, 2022
Government California Academy for Regional Leaders program. He also introduced Yuliana Tjeng as the Authority’s new Finance Manager and announced that we are actively recruiting to fill the Director, MobilityPrograms position.
13. CALENDAR
A. June, July, August, and September 2022
B. Calendar of Upcoming Events
14. ADJOURNMENT to the next regular meeting proposed for July 20, 2022 at 6:00 PM.
DISCUSSION: The meeting was adjourned at 7:02 PM.