City Clerk/RecorderClerk Recorder
Bargaining Group: Non Represented
Revised Date: October 6, 2016
FLSA STATUS: Non-Exempt
DEFINITION:
Record the proceedings of City Council meetings; maintain the legislative history of the City and serve as the Records Manager; serve as the Elections Official to conduct or assist in the conduct of municipal elections; and perform other related duties for the City Clerk and City Manager.
SUPERVISION RECEIVED
This position shall receive administrative direction from the City ManagerCity Clerk.
EXAMPLE OF DUTIES
In addition to any other duties imposed upon the office or position of city clerk by lawclerk recorder, the city clerkclerk recorder shall:
Keep an accurate record of proceedings of the City Council; Maintain a permanent record of all adopted City ordinances with an affidavit of posting certificate attached to each ordinance;
Oversee the maintenance and destruction of all City records in accordance with the adopted Records Retention Schedule;
Conduct municipal elections as the Elections Official, including with respect to the Fair Political Practices Act;
Act as the custodian of the City’s seal;
Administer oaths of office and certify City documents; and[DH1] Perform such other duties as are imposed upon the office position by the City Council as prescribed by ordinance and such other duties as directed by theClerk or City Manager.
QUALIFICATIONS:
This position is appointed by and serves at the pleasure of the City Manager. The following qualifications are desirable but not required:
Knowledge of: Appropriate State and local laws, such as the California Government Code and the Municipal Code. Election laws and procedures, including voter registration requirements.
Standards and best practices as described in the City Clerk's Handbook. Modern office methods, procedures, filing systems and equipment. Business English and letter writing.
City Clerk/Recorder - Page 2 of 2
Ability to: Understand the operation and organization of a city, provide information and organize material on municipal laws, regulations and policies.. Attend and understand City Council meetings, summarize the meeting in writing, and accurately record the actions taken by and the vote of City Council. Meet the public and provide required information pleasantly and efficiently.
Supervise and train assigned personnel to perform complex clerical work. Communicate effectively and tactfully in both oral and written forms. Establish and maintain complex and extensive record keeping and indexing systems and files. Operate and use a variety of office equipment. Establish and maintain effective working relationships with those contacted in the performance of required duties.
EXPERIENCE AND EDUCATION
Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education and Experience: Possession of a Bachelor's degree in business or public administration or a closely related field. Five (5) years of exposure to public sector governing bodies and documentation.
License or Certificate: Possession of a valid California State Driver's License. Certified Municipal Clerk Certificate desirable.