COMMISSIONERS
Chris Kelley,
Chair
Federal Glover,
Vice Chair
Newell Arnerich
Tom Butt
Teresa Gerringer
Loella Haskew
David Hudson
Karen Mitchoff
Sue Noack
Lamar Thorpe
Holland White
Timothy Haile,
Executive Director
2999 Oak Road
Suite 100
Walnut Creek
CA 94597
PHONE: 925.256.4700
FAX: 925.256.4701
www.ccta.net
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2022/October 19, 2022 RTPC Memo.doc
MEMORANDUM
To: Matt Todd, TRANSPAC
Chris Weeks, SWAT
Robert Sarmiento, TRANSPLAN
Chris Weeks, TVTC
John Nemeth, WCCTAC
Bret Swain, LPMC
From: Timothy Haile, Executive Director
Date: November 4, 2022
Re: Items of interest for circulation to the Regional Transportation Planning Committees (RTPCs)
At its October 19, 2022 meeting, the Authority discussed the following items, which may be of interests to the Regional Transportation Planning Committees:
A. Quarterly Project Status Report for July ‐ September2022 Recommendation: This was an informational item only; no staff recommendation at this time.
Action: The Authority Board received an informational report on the status of the current Measure projects.
B. Quarterly Project Status Reportfor Transportation for Livable Communities and Pedestrian, Bicycle, and Trail Facilities Projects for July – September 2022 Recommendation: This was an informational item only; no staff recommendation at this time.
Action: The Authority Board received an informational report on the status of the current Measure projects.
RTPC Memorandum
November 4, 2022
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2022/October 19, 2022 RTPC Memo.doc C. Interstate 80 San Pablo Dam Road Interchange Improvements, Phase 2 (Project 7002) – Approval of Future State Transportation Improvement Program (STIP) Funds and Local Match for Grant Application
Recommendation: Staff sought approval of Resolution 22‐30‐P, which authorizes the programming of $3.8 million in future STIP funds for local match, contingent upon the award of $19.7 million in Senate Bill 1 Trade Corridor Enhancement Program grant funds and Resolution 22‐31‐P, which will provide local support for the project.
Action: The Authority Board approved Resolution 22‐30‐P, which authorizes the programming of $3.8 million in future STIP funds for local match, contingent upon the award of $19.7 million in Senate Bill 1 Trade Corridor Enhancement Program grant funds and Resolution 22‐31‐P, which will provide local support for the project.
D. Consider the Conduct for Meetings of the Legislative Bodies of the Authority for November 2022
Recommendation: Staff requested that the Authority Board having reconsidered the circumstances continue through November 2022 conducting hybrid meetings for the regular Authority Board meetings and remote meetings for all other legislative bodies of the Authority and special meetings of the Authority Board pursuant to the Brown Act provision exemptions of Assembly Bill (AB) 361 and consistent with the Contra Costa Health Services’ encouragement of online meetings and recommendations for social distancing for public meetings, to adhere to the 30‐day reconsideration requirement of AB361.
Action: The Authority Board authorized staff to continue through November 2022 conducting hybrid meetings for the regular Authority Board meetings and remote meetings for all other legislative bodies of the Authority and special meetings of the Authority Board pursuant to the Brown Act provision exemptions of AB 361 and consistent with the Contra Costa Health Services’ encouragement of online meetings and recommendations for social distancing for public meetings, to adhere to the 30‐day reconsideration requirement of AB361.
E. Authorization forthe Executive Directorto Execute a Master Agreement and Program Supplements with the California Department of Transportation (Caltrans) to Receive Transit and Intercity Rail Capital Program (TIRCP) Grant Funds Recommendation: Staff sought approval of Resolution 22‐32‐P, which provides authorization for the Executive Director or designee to execute a Master Agreement and Program Supplements with Caltrans to receive $13.86 million in Cycle 5 TIRCP RTPC Memorandum
November 4, 2022
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2022/October 19, 2022 RTPC Memo.doc grant funds, and to allow the Executive Director or designee to make any non‐substantive changes to the language.
Action: The Authority Board approved Resolution 22‐32‐P, which provides authorization for the Executive Director or designee to execute a Master Agreement and Program Supplements with Caltrans to receive $13.86 million in Cycle 5 TIRCP grant funds, and to allow the Executive Director or designee to make any non‐substantive changes to the language.
F. Innovate 680 – Bay Area Mobility‐on‐Demand (Project 8009.05) – Authorization to Execute Agreement No. 622 with Central Contra Costa Transit Authority (County Connection) for Project Support Services
Recommendation: Staff sought authorization for the Chair to execute Agreement No. 622 with County Connection in the amount of $500,000, to provide project support services, and to allow the Executive Director or designee to make any non‐ substantive changes to the language.
Action: The Authority Board authorized the Chair to execute Agreement No. 622 with County Connection in the amount of $500,000, to provide project support services, and to allow the Executive Director or designee to make any non‐substantive changes to the language.
G. Approval of Fiscal Year (FY) 2022‐23 Transportation Fund for Clean Air (TFCA) Projects that Meet the Bay Area Air Quality Management District’s (BAAQMD) Cost Effectiveness Criteria
Recommendation: Staff sought approval of Resolution 22‐29‐G, which approves the FY 2022‐23 Contra Costa TFCA County Program Manager projects that meet the BAAQMD’s cost effectiveness criteria.
Action: The Authority Board approved Resolution 22‐29‐G, which approves the FY 2022‐23 Contra Costa TFCA County Program Manager projects that meet the BAAQMD’s cost effectiveness criteria.
H. Authorization to Execute Agreement No. 623 with Contra Costa County for $1,400,000 of Measure X Funds to Support Implementation of Elements of the Accessible Transportation Strategic Plan
Recommendation: Staff sought authorization for the Chair to execute Agreement No. 623 for the Authority to receive $1.4 million in Measure X funding through July 31, 2023, and that the funds be used to support: 1) user‐side subsidies for low‐ income seniors and people with disabilities; 2) the One‐Seat Ride Pilot Program; 3) RTPC Memorandum
November 4, 2022
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2022/October 19, 2022 RTPC Memo.doc One‐Call/One‐Click Information and Referral Program; and 4) establishment of a Coordinating Entity.
Action: The Authority Board authorized the Chair to execute Agreement No. 623 for the Authority to receive $1.4 million in Measure X funding through July 31, 2023, and that the funds be used to support: 1) user‐side subsidies for low‐income seniors and people with disabilities; 2) the One‐Seat Ride Pilot Program; 3) One‐Call/One‐Click Information and Referral Program; and 4) establishment of a Coordinating Entity.
Authority Board Meeting MINUTES
MEETINGDATE: Wednesday, October 19, 2022
MINUTESPREPAREDBY: Tarienne Grover
MEMBERSPRESENT: STAFFPRESENT: MEMBERSABSENT:
Chris Kel None ley, Chair
Federal Glover, Vice Chair
Newell Arnerich, Commissioner
Tom Butt, Commissioner
Teresa Gerringer, Commissioner
Loella Haskew, Commissioner
Dave Hudson, Commissioner
Karen Mitchoff, Commissioner
Sue Noack, Commissioner
Lamar Thorpe, Commissioner
Holland White, Commissioner
Mark Foley, ExOfficio Rep.
H.E. Christian Peeples, ExOfficio Rep. Alt.
Amy Worth, ExOfficio Rep.
Colin Clarke
Peter Engel
Tarienne Grover
Timothy Haile
Jack Hall
Christina Hartley
John Hoang
Stephanie Hu
Brian Kelleher
Matt Kelly
Hisham Noeimi
Irene Ortega
Ivan Ramirez
Jackie Reyes
Ying Smith
Sherri Sylva
Yuliana Tjeng
Paula Troy
Linsey Willis
Amara Morrison, Legal Counsel
1. CONVENE MEETING: Chris Kelley, Chair
DISCUSSION: Chair Kelley convened the meeting at 6:01 PM. Vice Chair Glover, Commissioners Hudson, Mitchoff, and Thorpe, and Rep. Peeples had not yet arrived. Rep. Powers was absent; Rep. Alt. Peeples attended on her behalf.
2. PLEDGE OF ALLEGIANCE
3. PUBLIC COMMENT: Members of the public are invited to addressthe Authority regarding any item that is not listed on the agenda. Please refer to the Teleconferencing Special Notice for Public Comment guidelines.
DISCUSSION: There were no public comments on items not on the agenda.
Commissioners Mitchoff and Thorpe arrived at 6:02 PM.
4. PRESENTATIONS
CONSENT CALENDAR
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ACTION: Commissioner Haskew moved to approve the consent calendar, seconded by Commissioner Butt. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes‐None
Absent‐Vice Chair Glover, Commissioner Hudson
Abstain‐None
5. APPROVAL OF MINUTES
A. Authority Board Workshop Minutes of September 15, 2022 B. Authority Board Workshop Minutes of September 16, 2022 C. Authority Board Minutes of September 21, 2022
6. Administration & Projects Committee ‐ Consent:
A. Accept Monthly Accounts Payable Invoice Report for August2022 Recommendation: Staff seeks acceptance of the monthly accounts payable invoice report for August 2022.
B. Approval of Proposed Actions to Various FundingResolutions Recommendation: Staff seeks approval of Resolution 10‐03‐P (Rev 5), which will extend the term of the resolution to June 30, 2024 with the Bay Area Rapid Transit (BART) and Resolution 17‐10‐P (Rev 3), which will terminate the resolution with BART.
C. Quarterly Project Status Report for July ‐ September2022 Recommendation: This is an informational item only; no staff recommendation at this time.
D. Select Firms and Jurisdictions for Measure J Compliance Audits for Fiscal Year 2021‐22
Recommendation: Staff seeks approval of the three recipients of Measure J funds selected for a compliance audit and to proceed with reviewing the compliance audit requirements with the firms and agencies selected.
E. Program and Project Management (PPM) Servicesforthe Construction Program – Authorization to Execute Amendment No. 2 to Agreement No. 521 with Cole Management and Engineering, Inc. (CME) for PPM Services
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Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 2 to Agreement No. 521 with CME in the amount of $144,484.19, for a new total agreement value of $3,691,285.18, to provide additional PPM services, and to allow the Executive Director or designee to make any non‐substantive changes to the language.
F. State Route 4 Mokelumne Bike Trail/Pedestrian Overcrossing (Project 5002b) – Authorization to Execute Amendment No. 6 to Agreement No. 358 with Mark Thomas and Company (MTCo) for Design Services During Construction (DSDC) Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 6 to Agreement No. 358 with MTCo in the amount of $47,000, for a new total agreement value of $1,079,204, to provide additional DSDC, and to allow the Executive Director or designee to make any non‐substantive changes to the language.
G. Interstate 80 San Pablo Dam Road Interchange Improvements, Phase 2 (Project 7002) – Approval of Future State Transportation Improvement Program (STIP) Funds and Local Match for Grant Application
Recommendation: Staff seeks approval of Resolution 22‐30‐P, which authorizes the programming of $3.8 million in future STIP funds for local match, contingent upon the award of $19.7 million in Senate Bill 1 Trade Corridor Enhancement Program grant funds and Resolution 22‐31‐P, which will provide local support for the project.
H. Legislative Update
Recommendation: Staff will provide an update on legislation, along with addressing any questions that may arise. The Authority may take action on any item presented in the attachment or any State or Federal legislation pertaining to the Authority’s legislative program.
I. NEW ITEM: Consider the Conduct for Meetings of the Legislative Bodies of the Authority for November 2022
Recommendation: Staff request that the Authority Board having reconsidered the circumstances continue through November 2022 conducting hybrid meetings for the regular Authority Board meetings and remote meetings for all other legislative bodies of the Authority and special meetings of the Authority Board pursuant to the Brown Act provision exemptions of Assembly Bill (AB) 361 and consistent with the Contra Costa Health Services’ encouragement of online meetings and recommendations for social distancing for public meetings, to adhere to the 30‐day reconsideration requirement of AB361.
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J. NEW ITEM: Authorization to Execute Amendment No. 1 to Agreement No. 600 with Meyers Nave, PC (Meyers Nave) for Interim General Counsel Legal Services Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 1 to Agreement No. 600 with Meyers Nave in the amount of $7,776.26, for a new total agreement value of $17,776.26, to provide additional interim general counsel legal services, and to allow the Executive Director or designee to make any non‐substantive changes to the language. This amendment will extend the agreement termination date from September 30, 2022 to October 4, 2022.
K. NEW ITEM: Authorization forthe Executive Directorto Execute a Master Agreement and Program Supplements with the California Department of Transportation (Caltrans) to Receive Transit and Intercity Rail Capital Program (TIRCP) Grant Funds Recommendation: Staff seeks approval of Resolution 22‐32‐P, which provides authorization for the Executive Director or designee to execute a Master Agreement and Program Supplements with Caltrans to receive $13.86 million in Cycle 5 TIRCP grant funds, and to allow the Executive Director or designee to make any non‐substantive changes to the language.
L. NEW ITEM: Innovate 680 – Bay Area Mobility‐on‐Demand (Project 8009.05) – Authorization to Execute Agreement No. 622 with Central Contra Costa Transit Authority (County Connection) for Project Support Services Recommendation: Staff seeks authorization for the Chair to execute Agreement No. 622 with County Connection in the amount of $500,000, to provide project support services, and to allow the Executive Director or designee to make any non‐ substantive changes to the language.
M. NEW ITEM: Interstate 680/State Route 4 Interchange Improvements, Phases 1, 2A and 4 (Project 6001b) – Authorization to Execute Amendment No. 1 to Cooperative Agreement No. 90.60.02 with the California Department of Transportation (Caltrans) to Provide Phase 4 Oversight Services
Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 1 to Cooperative Agreement No. 90.60.02 with Caltrans to provide Phase 4 oversight services, which includes project development of the Plans, Specifications and Estimate, and to allow the Executive Director or designee to make any non‐ substantive changes to the language.
7. Planning Committee ‐ Consent:
A. Quarterly Project Status Reportfor Transportation for Livable Communities and Pedestrian, Bicycle, and Trail Facilities Projects for July – September 2022 Recommendation: This is an informational item only; no staff recommendation at this time.
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B. Approval of Fiscal Year (FY) 2022‐23 Transportation Fund for Clean Air (TFCA) Projects that Meet the Bay Area Air Quality Management District’s (BAAQMD) Cost Effectiveness Criteria
Recommendation: Staff seeks approval of Resolution 22‐29‐G, which approves the FY 2022‐23 Contra Costa TFCA County Program Manager projects that meet the BAAQMD’s cost effectiveness criteria.
C. Approval of Resolution 22‐14‐G (Rev 1) to Reflect Additional Funding Available for Allocation to the Transportation Fund for Clean Air (TFCA) Program and Correct a Mathematical Error in the Original Allocation
Recommendation: Staff seeks approval of Resolution 22‐14‐G (Rev 1) to correct a mathematical error plus add additional TFCA program funding totaling $95,982 and distribute that funding using the approved allocation formula to each of the four sub‐regions.
REGULAR AGENDA ITEMS
8. Administration & Projects Committee ‐ Regular:
A. Connected Vehicle and Autonomous Vehicle Program – Program Status Update on GoMentum Station and Authorization to Form an Ad Hoc Committee for GoMentum Station
Recommendation: Staff will provide an update on the progress of GoMentum Station improvements, along with addressing any question that may arise.
Additionally, staff seeks approval of the establishment of an Ad Hoc Committee to review existing management policies and procedures, recommend modificationsto the management structure, and pursue future funding opportunities for GoMentum Station.
ACTION: Commissioner Gerringer moved to approve the establishment of an Ad Hoc Committee to review existing management policies and procedures, appoint Vice Chair Glover and Commissioners Arnerich and Noack to serve on the Ad Hoc Committee, recommend modifications to the management structure, and pursue future funding opportunities for GoMentum Station, seconded by Commissioner White. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes‐None
Absent‐None
Abstain‐None
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DISCUSSION: Jack Hall, Engineering Manager, introduced the item and Matt Alfano, Vice President of Mobility Innovation with AAA Northern California, Nevada, and Utah.
Mr. Alfano discussed the utilization of GoMentum Station by partners including the total monthly and zones reservations, and capital investments including new test zones, installation of solar powered generator and battery systems, Level 3 DC fast chargers, signals to create a Vehicle to Infrastructure Lab, and additional vehicle storage and office space, among others that are in process or planned for 2023 and 2024.
Commissioners provided comments.
Commissioner Hudson arrived at 6:03 PM, Rep. Alt. Peeples arrived on behalf of Rep. Powers at 6:04 PM, and Vice Chair Glover arrived at 6:06 PM.
9. Planning Committee ‐ Regular:
A. NEW ITEM: Authorization to Execute Agreement No. 623 with Contra Costa County for $1,400,000 of Measure X Funds to Support Implementation of Elements of the Accessible Transportation Strategic Plan
Recommendation: Staff seeks authorization for the Chair to execute Agreement No. 623 for the Authority to receive $1.4 million in Measure X funding through July 31, 2023, and that the funds be used to support: 1) user‐side subsidies for low‐ income seniors and people with disabilities; 2) the One‐Seat Ride Pilot Program; 3) One‐Call/One‐Click Information and Referral Program; and 4) establishment of a Coordinating Entity.
ACTION: Commissioner Mitchoff moved to authorize the Chairto execute Agreement No. 623 forthe Authority to receive $1.4 million in Measure X funding through July 31, 2023, and that the funds be used to support: 1) user‐side subsidies for low‐income seniors and people with disabilities; 2) the One‐Seat Ride Pilot Program; 3) One‐Call/One‐Click Information and Referral Program; and 4) establishment of a Coordinating Entity, seconded by Vice Chair Glover. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes‐None
Absent‐None
Abstain‐None
DISCUSSION: Peter Engel, Director, Programs provided a brief update of the Accessible Transportation Strategic Plan (ATSP) implementation and Measure X funding. He announced that the Contra Costa County Board of Supervisors approved the Memorandum of Understanding (MOU) at their meeting the prior day. He provided an update from the ATSP Task Force meetings and that there will be a discussion on the potential structure for the Coordinating Entity, which was
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proposed to be a hybrid model with the Authority and a non‐profit. He further announced that the MOU was revised to update Tasks 3 and 4 in the Scope‐of‐Work.
Commissioners provided comments.
10. CORRESPONDENCE AND COMMUNICATIONS
11. ASSOCIATED COMMITTEE REPORTS
A. Central County (TRANSPAC): Meeting Report for the special meeting on August 4, 2022, and regular meetings on September 8, 2022 and October 13, 2022 (Meeting handout if available)
B. East County (TRANSPLAN): Meeting Report for the regular meetings on September 8, 2022 and October 13, 2022 (Meeting handout if available) C. Southwest County (SWAT): Meeting Report for the special meeting on September 12, 2022 and Notice of Cancellation for the meeting on October 3,2022 D. West County (WCCTAC): Meeting Report for the regular meeting on September 23, 2022 (Meeting handout if available)
12. AUTHORITY BOARD AND STAFF COMMENTS
A. Chair's Comments and Reports
DISCUSSION: Chair Kelley discussed Unity Day.
B. Commissioners' and Ex‐Officio Representatives’ Comments and Reports on Activities and Meetings
DISCUSSION: Commissioner Noack announced that Bird started their electric scooter program this week in the City of Pleasant Hill.
Commissioner Arnerich announced that he attended the Automated Driving System demonstration with Nissan and Authority staff at the Alliance Innovation Lab Silicon Valley in Santa Clara. Commissioner Arnerich announced that Bird is also starting an electric scooter program in the Town of Danville and City of Walnut Creek.
Commissioner Butt discussed his trip to Japan and the advancement of their trains and transportation system, as well as their accommodations for pedestrians with disabilities.
Commissioner Hudson announced that Bird is starting an electric scooter and bike
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program in the City of San Ramon.
Rep. Worth announced that Executive Director Therese McMillen with the Metropolitan Transportation Commission (MTC) will be retiring at the end of the year. Ms. Worth announced that MTC adopted the update to the Transit Oriented Communities Policy and thanked staff for theirinput.
Commissioner Mitchoff left at 6:29PM.
C. Executive Staff Comments
DISCUSSION: Timothy Haile, Executive Director, announced that sales tax revenues continue to grow, discussed the regional roundtable infrastructure listening session, and the SIP‐ADUS conference in Japan where he presented on Nissan’s cooperative connected mobility. He also announced that the GoMentum Station tours will be resuming and requested the jurisdictions’ calendar of eventsso the Authority can provide outreach at these events. Lastly, he provided an update on the MEGAgrant.
13. CALENDAR
A. October, November, and December 2022, and January2023 B. Calendar of Upcoming Events
14. ADJOURNMENT to the next regular meeting proposed for November 1, 2022 at 8:00 AM.
DISCUSSION: The meeting was adjourned at 6:47 PM.
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Authority Board STAFF REPORT
Meeting Date: November 16, 2022
Subject Accept Monthly Accounts Payable Invoice Report for September 2022
Summary of Issues The accompanying report provides a listing of invoices paid in alphabetical order by vendor or payee name for the month of September 2022.
Recommendations Staff seeks acceptance of the monthly accounts payable invoice report for September 2022.
Staff Contact Brian Kelleher
Financial Implications None
Options None
Attachments A. Monthly Accounts Payable Invoice Report for September 2022
Changes from Committee N/A
Background
The Authority policy calls for a monthly report to be submitted to the Executive Director, the Administration and Projects Committee, and the Authority Board providing detail of invoices paid. The report includes a listing of all invoices paid during the month of September 2022 in alphabetical order by vendor or payee name. The report also includes reimbursements for employee travel, training, and other miscellaneous business expenses in accordance with the Authority’s policies. Any inquiries related to this report can be directed to the Authority’s Finance Department at (925) 256-4733.
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