CITY COUNCIL STAFF REPORT
Meeting Date: January 09, 2023
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___- 23 AUTHORIZING SIGNATURES FOR
WITHDRAWAL OF CITY FUNDS, PERFORMING BANKING
ADMINISTRATION, AND RESCINDING RESOLUTION NO. 41-22
SYNOPSIS
A resolution is required to authorize positions to draw or sign City checks for payment of City funds and banking administration to conduct City business. Staff recommends the City Council adopt the proposed resolution authorizing signatures for withdrawal of City funds, authorizing personnel to perform banking administration, and rescinding Resolution No. 41-22.
DISCUSSION
Background
On December 19, 2022, the City Council elected a new Mayor and Vice Mayor. In the past, an amended resolution was passed to incorporate the names of the newly elect Mayor and Vice Mayor as authorized signors, which appears to have been a requirement of Bank of America which was the City’s previous bank. Bank of the West does not have this requirement and it would reduce the administration and potential delays due to the transition to include the positions by title only. Therefore, the changes will authorize the individuals holding the following five positions and their successors to draw or sign City checks upon City funds for payment of legal demands against the City and execute signature cards at the local depository:
1. Mayor
2. Vice Mayor
3. City Treasurer
4. Assistant City Manager
5. Finance Manager/Deputy City Treasurer
Bank of the West also suggested some additional language to clarify which City staff can direct operational banking needs for the City that include signing new contracts (i.e. new signature cards), opening and closing bank accounts. The resolution includes language that authorizes the City Manager or the Finance Manager to perform these operational banking tasks on behalf of the City.
FISCAL IMPACT
Authorization of specific positions to draw or sign City checks upon City funds is required for payment of legal demands against the City. Authorization is required for specific positions to perform banking operations.
PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.
RECOMMENDED CITY COUNCIL ACTION
Adopt the proposed resolution authorizing positions as signatures for withdrawal of City funds, authorizing personnel to perform banking administration on the City’s behalf, and rescinding Resolution No. 41-22.
ALTERNATIVES TO RECOMMENDED ACTION
The Council could authorize different positions to draw or sign City checks upon City funds for payment of legal demands and/or staff to conduct banking administration for the City.
ATTACHMENT(S):
Proposed Resolution
Prepared by: Erick Cheung, Finance Manager
Reviewed by: June Catalano, City Manager