Pleasant Hill City Council
February 6, 2023

CITY OF PLEASANT HILL

CITY COUNCIL MEETING AGENDA
FEBRUARY 6, 2023
REGULAR MEETING – 7:00 PM
Per City Council resolution under AB 361, members of the City Council, City staff/consultants, and the public will be able to participate either in-person* at
City Hall, 100 Gregory Lane, Pleasant Hill, CA 94523
or remotely via Zoom.
*Due to social distancing requirements, limited seating is available in person; if capacity is reached, you may participate remotely via Zoom.*
Watch on YouTube at: www.pleasanthillca.org/councilmeeting To provide comments via teleconference, click on the meeting link and enter the meeting ID and Passcode:

Meeting link: www.zoom.us
Meeting ID: 844 3342 8623
Passcode: 164092
The meeting ID and Passcode will change each meeting. See more information on Public Participation Options below.

City Council Meeting Agenda Page 1 February 6, 2023
City Offices, 100 Gregory Lane, Pleasant Hill, CA 94523 Telephone (925) 671-5267

MAYOR TIMOTHY FLAHERTY COUNCILMEMBER SUE NOACK

VICE MAYOR MATTHEW RINN COUNCILMEMBER ZAC SHESS
Options for observing the meeting and participating in public comment are provided below.

Public Communication. The public is welcome to address the City Council on items on the Consent Calendar or other items not listed on the agenda but within the Council’s jurisdiction during the general Public Comment period. There is an opportunity for the public to comment on other agenda items at the time they are discussed.

Comments are generally limited to three minutes.

Public Participation Options
1)_ Watch the Meeting via Youtube Livestream at www.pleasanthillca.org/councilmeeting. 2) Submit Written Comments by 4 pm the Day of the Meeting to [email protected] (comments received by deadline will be provided to the City Council before the meeting). Please specify that the correspondence is for public comment at the Council meeting. 3) Make Public Comment During the Meeting
When the Mayor invites public comment (or public comments on specific agenda items), you may participate in one of the following three ways:

City Council Meeting Agenda Page 2 February 6, 2023
a. Via Zoom
Go to www.Zoom.us using your computer/smart device and enter the Meeting ID and Passcode provided near the top of this page. You are encouraged to turn on your camera/video with a blurred background during your public comment so the City Council and public can see you on screen. We ask that you state your name and city of residence for the record when you start your comments.

Please use the "Raise hand" feature in Zoom. You will be observing the meeting as an Attendee and will not be seen or heard until it is your turn to speak. You will be invited into the meeting as a Panelist and asked to speak when it is your turn.
 Try to be in a room or space without a lot of background noise.  Mute your microphone until it is your turn to speak.
 Have a strong, reliable internet connection
b. Via Phone
Call (669) 900-6833 and enter the Meeting ID and Passcode. If connecting via telephone, press *9 to “raise your hand” to alert staff that you wish to speak. (Note that there may be multiple hearing items on the same agenda.)
 Have a strong, reliable internet connection or cell phone signal. c. In Person
Members of the public may attend the meeting in person subject to the limited space available. You may speak on any matter within the City Council's jurisdiction. Please fill out a speaker's card, available at the entry to the Council Chambers, and turn it in to the City Clerk.

If, due to a disability, a reasonable accommodation is needed to participate in this meeting, please contact the ADA Coordinator 24 hours in advance of the meeting at (925) 671-5221 or via California Relay at 711.

Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available to the public in the City’s Public Records Portal at https://cityarchive.pleasanthillca.org/WebLink/ (click on City Council Agenda Packets) or by contacting the City Clerk at [email protected] or 925-671-5221.

City Council Meeting Recordings and Broadcasts.

Recorded City Council meetings are broadcast on Comcast Channel 28, Wave Channel 1029, and AT&T UVerse Channel 99 on the Wednesday following the meeting. Video recordings are generally available within 48 hours of the meeting, and may be viewed on the City’s website at www.pleasanthillca.org/MeetingVideos and selecting “City Council” from the meeting groups.

Agendas are Available for Review on the City Hall official noticing bulletin board (100 Gregory Lane), at the Pleasant Hill Police Department (330 Civic Drive), the Pleasant Hill Senior Center (233 Gregory Lane), and on the City’s website at www.pleasanthillca.org/agendas. Agenda packets will be available to the public on the City’s website at the same time as they are made available to the City Council.

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1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. PRESENTATIONS

4.1 Proclamation Designating the Month of February as Black History Month

5. CITY MANAGER COMMENTS:
(Brief updates on pending City business without discussion by the City Council.)

6. COUNCIL ANNOUNCEMENTS AND REPORTS

6.1 Reports from Councilmembers on Meetings or Conferences Attended at City Expense (A) Contra Costa Mayors Conference Hosted by the City of Walnut Creek on February 2, 2023
(B) Other Meetings Attended at City Expense

6.2 Announcements from Councilmembers

7. PUBLIC COMMENT:

The public is welcome at this time to address the City Council on items on the Consent Calendar or other items not listed on the agenda but within the Council’s jurisdiction. There is an opportunity for the public to comment on other agenda items at the time they are discussed.

Comments are limited to three minutes per speaker. To provide public comments, please see the Public Participation Options above.

8. CONSENT CALENDAR: All matters listed under “Consent Calendar” are considered by the Council to be routine and will be enacted by one motion. There will be no separate Council discussion of these items unless requested by a Councilmember prior to the time Council votes on the motion to adopt.

8.1 Approve Minutes for the Regular City Council Meeting of January 23, 2023 and the Special City Council Meeting of January 30, 2023

8.2 Approve Checks Dated: January 20, 2023; January 27, 2023

8.3 Accept Update on Contra Costa Transportation Authority and TRANSPAC

8.4 Reaffirm Resolution No. 33-22 Approving Continued Teleconferenced, Hybrid or In-Person Meetings of All City Legislative Bodies Pursuant to the Provisions of AB 361

8.5 Adopt Resolution No. ___-23 Directing the Preparation and Filing of the 2023/2024 Annual Report for Assessment District No. 20 (Commercial Area Landscape and Lighting) and Adopt Resolution No. ___-23 Requesting Consent from the City of Concord for Ordering of Improvements and Assessments of Costs for Benefited Property in Assessment District No. 20

8.6 Adopt Resolution No. ___-23 Directing the Preparation and Filing of the FY 2023/2024 Annual Report for Assessment District No. 22
City Council Meeting Agenda Page 4 February 6, 2023

8.7 Adopt Resolution No. ___-23 Approving Continued Participation in the Stormwater Pollution Management Utility District and Authorizing the Contra Costa County Flood Control and Water Conservation District to Adopt the Fiscal Year 2023/24 Stormwater Utility Area Fee for the City of Pleasant Hill

9. ACTION CALENDAR

9.1 Determine the Interview Pool, Questions, Format, and Date to Fill the City Council Vacancy

9.2 Adopt Resolution No. ___-23 Accepting the Gregory Gardens Storm Drain Rehabilitation Project No. 03-21 as Complete and Authorizing the Maintenance Superintendent to Issue and Record a Notice of Completion

10. ADJOURNMENT
Next City Council Meeting: February 27, 2023

CITY COUNCIL STAFF REPORT
Meeting Date: February 06, 2023
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: APPROVE MINUTES FOR THE REGULAR CITY COUNCIL MEETING OF JANUARY 23, 2023 AND THE SPECIAL CITY COUNCIL MEETING OF JANUARY 30, 2023

RECOMMENDED CITY COUNCIL ACTION
Approve the minutes.

ATTACHMENT(S):

January 23, 2023– Tentative Minutes
January 30, 2023 – Tentative Minutes
Prepared by: Carol Wu, City Clerk Recorder

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MINUTES OF THE
REGULAR MEETING – CITY COUNCIL
January 23, 2023
City Council Meeting Minutes Page 1 January 23, 2023
Mayor Flaherty called a Regular Meeting of the City Council to order at 7:00 PM, complete proceedings of which were electronically recorded. The meeting was a hybrid of both in person and teleconferenced attendees. The meeting agenda was posted on the City Hall outdoor bulletin board at 100 Gregory Lane, Pleasant Hill, CA on January 19, 2023, by Deputy City Clerk Juanita Davalos.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL
Attendee Name Title Status
Timothy M. Flaherty Mayor Present
Matthew Rinn Vice Mayor Present
Sue Noack Councilmember Present
Zac Shess Councilmember Present

4. PRESENTATIONS

4.1 Acknowledgement of Vivian Veurink as Honorary Mayor for a Day Mayor Flaherty introduced Vivian Veurink as the Honorary Mayor for a Day. Honorary Mayor Veurink assisted Mayor Flaherty at the City Council meeting.

5. CITY MANAGER COMMENTS
June Catalano, City Manager, reported that:
 The Civic Action Commission received 115 applications from performers for the 2023 Sunset by the Lake Summer Concert services; and
 The latest version of the Outlook included information regarding the City’s projects, including capital improvements, maintenance, and engineering, and thatthe information is also listed on the City’s website.

6. COUNCIL ANNOUNCEMENTS AND REPORTS

6.1 Reports from Councilmembers on Meetings or Conferences Attended at City Expense
Councilmember Shess reported his attendance at the Cal Cities New Mayors and Council Members Academy held in Sacramento.

Councilmember Noack reported her attendance at the Cal Cities East Bay Division welcome mixer held at Metro Restaurant in Lafayette.

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Attachment: January 23, 2023 Tentative Minutes (Minutes) City Council Meeting Minutes Page 2 January 23, 2023

6.2 Announcements from Councilmembers
Councilmember Noack reported her attendance at Mayor Emeritus Harris’ retirement party held at the Pleasant Hill Library; the Lions Club Crab Feed; and Contra Costa County Supervisor Ken Carlson’s swearing in, followed by the Board of Supervisors reorganization lunch with County Supervisor John Gioia.

Vice Mayor Rinn reported that he attended all of the same events as Councilmember Noack except for the reorganization lunch with County Supervisor John Gioia.

Mayor Flaherty reported that he gave two commencement addresses at Carrington College on January 20, 2023. Mayor Flaherty reported that he attended the Lions Club Crab Feed and Mayor Emeritus Harris’ retirement party. Mayor Flaherty expressed his appreciation to staff for organizing the retirement party.

Mayor Flaherty introduced Honorary Mayor Veurink’s family members.

7. PUBLIC COMMENT
Mayor Flaherty opened public comment.

The following members of the public appeared in person to provide a comment:
 Andrei Obolenskiy
 Ady Olvera
The following member of the public appeared via teleconference to provide a comment:
 Michelle Simone
Mayor Flaherty closed public comment.

8. CONSENT CALENDAR
Motion (Noack/Rinn) to Approve all consent items, carried as follows:

AYES: Noack, Rinn, Shess, Flaherty

8.1 Approve Minutes for the Regular City Council Meeting of January 9. 2023

8.2 Approve Checks Dated: January 06, 2023; January 13, 2023

9. ACTION CALENDAR

9.1 Adopt Resolution No. 2-23 Authorizing the City Manager to Execute an Agreement with Willdan to Perform a Comprehensive User Fee Study

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Attachment: January 23, 2023 Tentative Minutes (Minutes) City Council Meeting Minutes Page 3 January 23, 2023
Erik Cheung, Finance Manager, introduced the item and delivered a presentation on the agreement with Willdan Financial Services to perform a comprehensive user fee study for the City, as recommended by the Budget Committee as its meeting of November 13, 2019.

Tony Thrasher, Technical Project Manager of Willdan Financial Services, answered questions posed by Councilmembers.

No one from the public spoke on the item.

Motion (Flaherty/Noack) to Approve item 9.1, carried as follows:

AYES: Noack, Rinn, Shess, Flaherty

9.2 Adopt Resolution No. 3-23 Authorizing the City Manager to Execute a Professional Services Agreement with Pakpour Consulting Group, Inc. for Inspection Services for the Diablo Vista Water System (DVWS) 12" Main Rehabilitation Phase II Project No. PSC-02-22
Ann James, Maintenance Superintendent, introduced the item and delivered a presentation on a professional services agreement with Pakpour Consulting Group, Inc. to perform inspection services for the DVWS 12” Main Rehabilitation Phase II Project.

Councilmember Noack thanked Ms. James and staff for their hard work during the recent storms.

No one from the public spoke on the item.

Motion (Noack/Rinn) to Approve item 9.2, carried as follows:

AYES: Noack, Rinn, Shess, Flaherty

9.3 Adopt Resolution No. 4-23 Authorizing Staff to Submit a Request to the Metropolitan Transportation Commission for the Allocation of Fiscal Year 2022/2023 Transportation Development Act Article 3 Pedestrian/Bicycle Project Funding
Ananthan Kanagasundaram, City Engineer, introduced the item and delivered a presentation on a grant application in the amount of $100,000 for the construction of the Oak Park Boulevard Sidewalk Gap Closure Project.

Andrei Obolenskiy appeared in person to provide a public comment.

Motion (Noack/Rinn) to Approve item 9.3, carried as follows:

AYES: Noack, Rinn, Shess, Flaherty

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Attachment: January 23, 2023 Tentative Minutes (Minutes) City Council Meeting Minutes Page 4 January 23, 2023

10. ADJOURNMENT
Mayor Flaherty adjourned the meeting at 7:46 p.m. in memory of Laura Thorsen, a teacher at Strandwood Elementary School. The next Special City Council meeting will be held on Monday, January 30, 2023, beginning at 7:00 p.m.

CAROL W. WU, CITY CLERK RECORDER

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Attachment: January 23, 2023 Tentative Minutes (Minutes)

MINUTES OF THE
SPECIAL MEETING – CITY COUNCIL
January 30, 2023
City Council Meeting Minutes Page 1 January 30, 2023
Mayor Flaherty called a Special Meeting of the City Council to order at 7:00 PM, complete proceedings of which were electronically recorded. The meeting was a hybrid of both in person and teleconferenced attendees. The meeting agenda was posted on the City Hall outdoor bulletin board at 100 Gregory Lane, Pleasant Hill, CA on January 27, 2023, by Deputy City Clerk Juanita Davalos.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL
Attendee Name Title Status
Timothy M. Flaherty Mayor Present
Matthew Rinn Vice Mayor Present
Sue Noack Councilmember Present
Zac Shess Councilmember Present
Mayor Flaherty stated that the City Council had adjourned from a closed session and there was nothing to report.

4. ACTION CALENDAR

4.1 Determine the Appointment Process to Fill the City Council Vacancy The following members of the public appeared by teleconference to make a comment:
 Brendan Cheney
 Karen Yapp
Councilmembers deliberated on the appointment process to fill the City Council vacancy. A vote was taken on whether to interview all eleven applicants.

AYES: Noack
NOES: Rinn, Shess, Flaherty
Councilmembers continued to discuss the appointment process and provided directions to staff for the next regular City Council meeting to be held on February 6, 2023.

10. ADJOURNMENT
Mayor Flaherty adjourned the meeting at 8:02 p.m. The next regular meeting will be held on Monday, February 6, 2023, beginning at 7:00 p.m.

CAROL W. WU, CITY CLERK RECORDER

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Attachment: January 30, 2023 Tentative Minutes (Minutes)

CITY COUNCIL STAFF REPORT
Meeting Date: February 06, 2023
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: APPROVE CHECKS DATED: JANUARY 20, 2023; JANUARY 27, 2023

RECOMMENDED CITY COUNCIL ACTION
Approve the check register.

ATTACHMENT(S):

Check Register
Prepared by: Maria Alfredo, Accounting Technician
Approved by: Erick Cheung, Finance Manager

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Attachment: Check Register (Check Register)

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Attachment: Check Register (Check Register)

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Attachment: Check Register (Check Register)

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Attachment: Check Register (Check Register)

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Attachment: Check Register (Check Register)

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Attachment: Check Register (Check Register)

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Attachment: Check Register (Check Register)

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Attachment: Check Register (Check Register)

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Attachment: Check Register (Check Register)

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Attachment: Check Register (Check Register)

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Attachment: Check Register (Check Register)

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Attachment: Check Register (Check Register)

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Attachment: Check Register (Check Register)

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Attachment: Check Register (Check Register)

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Attachment: Check Register (Check Register)

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Attachment: Check Register (Check Register)

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Attachment: Check Register (Check Register)

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Attachment: Check Register (Check Register)

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Attachment: Check Register (Check Register)

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Attachment: Check Register (Check Register)

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Attachment: Check Register (Check Register)

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Attachment: Check Register (Check Register)

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Attachment: Check Register (Check Register)

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Attachment: Check Register (Check Register)

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Attachment: Check Register (Check Register)

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Attachment: Check Register (Check Register)

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Attachment: Check Register (Check Register)

CITY COUNCIL STAFF REPORT
Meeting Date: February 06, 2023
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ACCEPT UPDATE ON CONTRA COSTA TRANSPORTATION

AUTHORITY AND TRANSPAC

SYNOPSIS
TRANSPAC meets to provide direction to its staff and make recommendations to the Contra Costa Transportation Authority (CCTA) on significant transportation and land use issues. The attachments to this report include the CCTA Executive summary and Board meeting minutes for November 16, 2022 and the TRANSPAC Committee meeting summary minutes for November 10, 2022.

DISCUSSION
Background
TRANSPAC was formed in 1986 to provide the cities of Central Contra Costa County a forum to discuss mutual planning and transportation issues. When Measure C, a countywide transportation proposition, was adopted in 1988, TRANSPAC became the official regional transportation, land use, and housing forum for Central Contra Costa County. The member agencies include Contra Costa County, Clayton, Concord, Martinez, Walnut Creek, and Pleasant Hill.

TRANSPAC meets to discuss transportation-related issues. A Councilmember and a Planning Commissioner represent each jurisdiction. The Chair to the CCTA then submits the actions.

Analysis
An Executive Summary of the actions taken on November 16, 2022, at the CCTA Board meeting is included along with the meeting minutes. The actions taken at the TRANSPAC Committee meeting on November 10, 2022 are included in the attached minutes.

At the TRANSPAC meeting on November 10th, 2022 Pleasant Hill Councilmember and TRANSPAC Commissioner Sue Noack raised concerns to MDUSD staff regarding traffic congestion and greenhouse gas emissions. Commissioner Noack would like to have MDUSD staff attend TRANSPAC meetings on a semi-annual basis.

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TRANSPAC Managing Director, Matt Todd reported that the application to fund the Monument Corridor Feasibility Study was not selected. A debrief will be held with staff and the City of Pleasant Hill to discuss future options.

FISCAL IMPACT
None

PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department.

The agenda and staff report are posted on the City’s web page...

RECOMMENDED CITY COUNCIL ACTION
Accept the report.

ALTERNATIVES TO RECOMMENDED ACTION
The City Council may want to discuss one or more of the actions taken during the last meeting.

Should the City Council require detailed information pertaining to any issues, a comprehensive report could be scheduled for a subsequent City Council meeting. Contingent on the amount of information required, staff will need adequate time to prepare a comprehensive report addressing the item or items.

ATTACHMENT(S):

CCTA Executive Summary and Board Meeting Minutes for November 16, 2022 TRANSPAC Committee Meeting Summary Minutes for November 10, 2022 Prepared and Reviewed by: Ananthan Kanagasundaram, City Engineer Approved by: June Catalano, City Manager

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COMMISSIONERS
Chris Kelley,
Chair
Federal Glover,
Vice Chair
Newell Arnerich
Tom Butt
Teresa Gerringer
Loella Haskew
David Hudson
Karen Mitchoff
Sue Noack
Lamar Thorpe
Holland White
Timothy Haile,
Executive Director
2999 Oak Road
Suite 100
Walnut Creek
CA 94597
PHONE: 925.256.4700
FAX: 925.256.4701
www.ccta.net
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2022/November 16, 2022 RTPC Memo.doc

MEMORANDUM
To: Matt Todd, TRANSPAC
Chris Weeks, SWAT
Robert Sarmiento, TRANSPLAN
Chris Weeks, TVTC
John Nemeth, WCCTAC
Patrick Golier, LPMC
From: Timothy Haile, Executive Director
Date: November 21, 2022
Re: Items of interest for circulation to the Regional Transportation Planning Committees (RTPCs)
At its November 16, 2022 meeting, the Authority discussed the following items, which may be of interests to the Regional Transportation Planning Committees:

A. Consider the Conduct for Meetings of the Legislative Bodies of the Authority for December 2022
Recommendation: Staff requested that the Authority Board having reconsidered the circumstances continue through December 2022 conducting hybrid meetings for the regular Authority Board meetings and remote meetings for all other legislative bodies of the Authority and special meetings of the Authority Board pursuant to the Brown Act provision exemptions of Assembly Bill 361 (AB361) and consistent with the Contra Costa Health Services’ encouragement of online meetings and recommendationsfor social distancing for public meetings, to adhere to the 30‐day reconsideration requirement of AB361.

Action: The Authority Board authorized staff to continue through December 2022 conducting hybrid meetings for the regular Authority Board meetings

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Attachment: CCTA Executive Summary and Board Meeting Minutes for November 16, 2022 (TRANSPAC Update) RTPC Memorandum
November 21, 2022

https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2022/November 16, 2022 RTPC Memo.doc and remote meetings for all other legislative bodies of the Authority and special meetings of the Authority Board pursuant to the Brown Act provision exemptions of Assembly Bill 361 (AB361) and consistent with the Contra Costa Health Services’ encouragement of online meetings and recommendations for social distancing for public meetings, to adhere to the 30‐day reconsideration requirement of AB361.

B. Approval of Fiscal Year (FY) 2022‐23 Measure J Allocation Program:

Sub‐Regional West County Additional Transportation Services for Seniors and People with Disabilities (Program 20b)
Recommendation: Staff sought approval of Resolution 22‐18‐G, to allocate Measure J Program 20b funds for FY 2022‐23, in the amount of $794,660, which includes a reconciliation from FY 2020‐21 in the amount of $79,660.

Action: The Authority Board approved Resolution 22‐18‐G, to allocate Measure J Program 20b funds for FY 2022‐23, in the amount of $794,660, which includes a reconciliation from FY 2020‐21 in the amount of $79,660.

C. City of Hercules (City) – Willow Avenue/Palm Avenue Pedestrian Improvements (Project 120036) – Approvalto Appropriate Measure J Funds for Construction Phase
Recommendation: Staff sought approval of Resolution 22‐26‐G, which will appropriate Measure J Transportation for Livable Communities (Program 12) funds in the amount of $1,058,000 to the City for the construction phase of the Willow Avenue/Palm Avenue Pedestrian Improvements (Project 120036).

Action: The Authority Board approved Resolution 22‐26‐G, which will appropriate Measure J Transportation for Livable Communities (Program 12) funds in the amount of $1,058,000 to the City for the construction phase of the Willow Avenue/Palm Avenue Pedestrian Improvements (Project 120036).

D. Authorization to Execute Memorandum of Understanding (MOU) No.

80.09.03 with the California Department of Transportation (Caltrans) for Collaboration on Research and Development, and Testing New Connected Autonomous Vehicle (CAV) Applications and Technologies for the CAV Program

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Attachment: CCTA Executive Summary and Board Meeting Minutes for November 16, 2022 (TRANSPAC Update) RTPC Memorandum
November 21, 2022

https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2022/November 16, 2022 RTPC Memo.doc Recommendation: Staff sought authorization for the Executive Director to execute MOU No. 80.09.03 with Caltrans for collaboration on research and development and testing new CAV applications and technologies for the CAV Program, and to allow the Executive Director or designee to make any non‐substantive changes to the language.

Action: The Authority Board authorized the Executive Director to execute MOU No. 80.09.03 with Caltrans for collaboration on research and development and testing new CAV applications and technologies for the CAV Program, and to allow the Executive Director or designee to make any non‐substantive changes to the language.

E. Authorization to Enter into a Memorandum of Understanding (MOU) No.

90.00.01 Between the Cities of Antioch, Hercules, Martinez, and Pittsburg (Cities), Contra Costa County (County), Eastern Contra Costa Transit Authority (ECCTA), and the Authority to Advance Planning and Studies to Evaluate the Feasibility of Expanded Ferry Service in the County Recommendation: Staff sought authorization for the Executive Director to execute MOU No. 90.00.01 with the Cities, County, and ECCTA to advance planning and studies to evaluate the feasibility of expanded ferry service in the County and allow the Executive Director or designee to make any non‐substantive changes to the language.

Action: The Authority Board authorized the Executive Director to execute MOU No. 90.00.01 with the Cities, County, and ECCTA to advance planning and studies to evaluate the feasibility of expanded ferry service in the County and allow the Executive Director or designee to make any non‐substantive changes to the language.

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Attachment: CCTA Executive Summary and Board Meeting Minutes for November 16, 2022 (TRANSPAC Update) Authority Board Meeting MINUTES
MEETINGDATE: Wednesday, November 16, 2022
MINUTESPREPAREDBY: Tarienne Grover
MEMBERSPRESENT: STAFFPRESENT: MEMBERSABSENT:

Chris Kelley, Chair
Newell Arnerich, Commissioner
Tom Butt, Commissioner
Teresa Gerringer, Commissioner
Loella Haskew, Commissioner
Dave Hudson, Commissioner
Karen Mitchoff, Commissioner
Sue Noack, Commissioner
Mark Foley, Ex­Officio Rep.

Amy Worth, Ex­Officio Rep.

H.E. Christian Peeples, Ex-Officio Rep. Alt.

Colin Clarke Vice Chair Glover
Peter Engel Lamar Thorpe, Commissioner
Tarienne Grover Holland White, Commissioner
Timothy Haile
Jack Hall
Christina Hartley
Jacqueline Hill
John Hoang
Stephanie Hu
Brian Kelleher
Matt Kelly
Hisham Noeimi
Ivan Ramirez
Jackie Reyes
Ying Smith
Yuliana Tjeng
Linsey Willis
Amara Morrison, Legal Counsel

1. CONVENE MEETING: Chris Kelley, Chair
DISCUSSION: Chair Kelley convened the meeting at 6:01 PM. Vice Chair Glover, Commissioners Thorpe and White, and Rep. Powers were absent. Rep. Alt. Peeples attended on behalf of Rep.

Powers but had not yet arrived.

2. PLEDGE OF ALLEGIANCE

3. PUBLIC COMMENT: Members of the public are invited to addressthe Authority regarding any item that is not listed on the agenda. Please refer to the Teleconferencing Special Notice for Public Comment guidelines.

Jack Bacon, student from Murwood Elementary School in the City of Walnut Creek, discussed his GoMentum Station field trip provided by the Authority.

4. PRESENTATIONS

CONSENT CALENDAR

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Attachment: CCTA Executive Summary and Board Meeting Minutes for November 16, 2022 (TRANSPAC Update) Authority Board Meeting MINUTES
November 16, 2022

ACTION: Commissioner Gerringer moved to approve the consent calendar, seconded by Commissioner Noack. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes‐None
Absent‐Vice Chair Glover, Commissioner Thorpe, Commissioner White Abstain‐None

5. APPROVAL OF MINUTES
A. Authority Board Minutes of October 19, 2022

6. Administration & Projects Committee ‐ Consent:

A. Accept Monthly Accounts Payable Invoice Report for September 2022 Recommendation: Staff seeks acceptance of the monthly accounts payable invoice report for September 2022.

B. Accept Quarterly Cash and Investment Report forthe Period Ended September 30, 2022
Recommendation: Staff seeks acceptance of the quarterly cash and investment report for the period ended September 30, 2022.

C. Accept Quarterly Sales Tax Revenue Report for the Period Ended June 30, 2022 Recommendation: Staff seeks acceptance of the quarterly sales tax revenue report for the period ended June 30, 2022.

D. Innovate 680 ‐ Interstate 680 Northbound Express Lanes Completion (Project 8009.02) – Authorization to Execute Amendment No. 1 to Cooperative Agreement No. 90.80.05 with the California Department of Transportation (Caltrans) for Project Approval and EnvironmentalDocument(PA&ED)Oversight Reimbursement Services
Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 1 to Cooperative Agreement No. 90.80.05 with Caltrans for PA&ED oversight reimbursement services and to allow the Executive Director or designee to make any non‐substantive changes to the language.

E. Interstate 80/San Pablo Dam Road Interchange (Project 7002) – Authorization to Execute Amendment No. 9 to Agreement No. 316 with URS Corporation Americas (URS) for Engineering Support Services

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Attachment: CCTA Executive Summary and Board Meeting Minutes for November 16, 2022 (TRANSPAC Update) Authority Board Meeting MINUTES
November 16, 2022

Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 9 to Agreement No. 316 with URS in the amount of $25,000, for a new total agreement value of $6,746,000, to provide additional engineering support services, extend the agreement termination date from December 31, 2022 to December 31, 2023, and to allow the Executive Director or designee to make any non‐substantive changes to the language.

F. Program and Project Management (PPM) Servicesforthe Construction Program – Authorization to Execute Amendment No. 3 to Agreement No. 521 with Cole Management & Engineering, Inc. (CME) for PPM Services
Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 3 to Agreement No. 521 with CME in the amount of $758,597, for a new total agreement value of $4,449,882.18, to provide continued PPM services, and to allow the Executive Director or designee to make any non‐substantive changes to the language.

G. Bollinger Canyon Road – Iron Horse Trail Bicycle and Pedestrian Overcrossing (Project 120025) – Authorization to Execute Amendment No. 2 to Agreement No. 544 with Myers‐Shimmick (Myers) for Additional Pre‐Construction Services Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 2 to Agreement No. 544 with Myers in the amount of $60,000, for a new total agreement value of $410,000, to provide additional pre‐construction services, and to allow the Executive Director or designee to make any non‐substantive changes to the language.

H. Legislative Update
Recommendation: Staff will provide an update on legislation, along with address any questions that may arise. The Authority may take action on any item presented on the attachment or any State or Federal legislation pertaining to the Authority’s legislative program.

I. NEW ITEM: Accept Internal Accounting Report forthe Twelve Months Ended June 30, 2022
Recommendation: Staff seeks acceptance of the internal accounting report for the twelve months ended June 30, 2022.

J. NEW ITEM: Consider the Conduct for Meetings of the Legislative Bodies of the Authority for December 2022
Recommendation: Staff request that the Authority Board having reconsidered the circumstances continue through December 2022 conducting hybrid meetings for the regular Authority Board meetings and remote meetings for all other legislative bodies of the Authority and special meetings of the Authority Board pursuant to the

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Attachment: CCTA Executive Summary and Board Meeting Minutes for November 16, 2022 (TRANSPAC Update) Authority Board Meeting MINUTES
November 16, 2022

Brown Act provision exemptions of Assembly Bill 361 (AB361) and consistent with the Contra Costa Health Services’ encouragement of online meetings and recommendations for social distancing for public meetings, to adhere to the 30‐day reconsideration requirement of AB361.

7. Planning Committee ‐ Consent:

A. San Pablo Avenue Multimodal Corridor Study, Phase 2 (Study) – Authorization to Execute Amendment No. 1 to Cooperative Agreement No. 18W.03 with Alameda County Transportation Commission (Alameda CTC) and West Contra Costa Technical Advisory Committee (WCCTAC) for a Time Extension Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 1 to Cooperative Agreement No. 18W.03 with Alameda CTC and WCCTAC to allow additional time to complete the Study, and to allow the Executive Director or designee to make any non‐substantive changes to the language. This amendment will extend the agreement termination date from December 31, 2022 to December 31, 2023.

B. Approval of Fiscal Year (FY) 2022‐23 Measure J Allocation Program: Sub‐Regional West County Additional Transportation Services for Seniors and People with Disabilities (Program 20b)
Recommendation: Staff seeks approval of Resolution 22‐18‐G, to allocate Measure J Program 20b funds for FY 2022‐23, in the amount of $794,660, which includes a reconciliation from FY 2020‐21 in the amount of $79,660.

C. City of Hercules (City) – Willow Avenue/Palm Avenue Pedestrian Improvements (Project 120036) – Approval to Appropriate Measure J Fundsfor Construction Phase Recommendation: Staff seeks approval of Resolution 22‐26‐G, which will appropriate Measure J Transportation for Livable Communities (Program 12) funds in the amount of $1,058,000 to the City for the construction phase of the Willow Avenue/Palm Avenue Pedestrian Improvements (Project 120036).

D. Update ofthe Metropolitan Transportation Commission's(MTC) Countywide Transportation Plan (CTP) Guidelines
Recommendation: This is an informational item only; no staff recommendation at this time. Staff will provide an update on MTC’s draft CTP guidelines.

REGULAR AGENDA ITEMS

8. Administration & Projects Committee ‐ Regular:

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Attachment: CCTA Executive Summary and Board Meeting Minutes for November 16, 2022 (TRANSPAC Update) Authority Board Meeting MINUTES
November 16, 2022

A. Authorization to Execute Memorandum of Understanding (MOU) No. 80.09.03 with the California Department of Transportation (Caltrans) for Collaboration on Research and Development, and Testing New Connected Autonomous Vehicle (CAV) Applications and Technologies for the CAV Program Recommendation: Staff seeks authorization for the Executive Director to execute MOU No. 80.09.03 with Caltrans for collaboration on research and development and testing new CAV applications and technologies for the CAV Program, and to allow the Executive Director or designee to make any non‐substantive changes to the language.

ACTION: Commissioner Arnerich moved to authorize the Executive Director to execute Memorandum of Understanding No. 80.09.03 with the California Department of Transportation for collaboration on research and development and testing new Connected Autonomous Vehicle (CAV) applications and technologies for the CAV Program, and to allow the Executive Director or designee to make any non‐substantive changes to the language, seconded by Commissioner Gerringer.

The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes‐None
Absent‐Vice Chair Glover, Commissioner Thorpe, Commissioner White Abstain‐None
DISCUSSION: Jack Hall, Engineering Manager, provided a brief overview of the Memorandum of Understanding with Caltrans, including the roles and responsibilities and benefits of the partnership.

Commissioners provided comments.

9. Planning Committee ‐ Regular:

A. Authorization to Enter into a Memorandum of Understanding (MOU) No. 90.00.01 Between the Cities of Antioch, Hercules, Martinez, and Pittsburg (Cities), Contra Costa County (County), Eastern Contra Costa Transit Authority (ECCTA), and the Authority to Advance Planning and Studiesto Evaluate the Feasibility of Expanded Ferry Service in the County
Recommendation: Staff seeks authorization for the Executive Director to execute MOU No. 90.00.01 with the Cities, County, and ECCTA to advance planning and studies to evaluate the feasibility of expanded ferry service in the County and allow the Executive Director or designee to make any non‐substantive changes to the language.

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Attachment: CCTA Executive Summary and Board Meeting Minutes for November 16, 2022 (TRANSPAC Update) Authority Board Meeting MINUTES
November 16, 2022

ACTION: Commissioner Hudson moved to authorize the Executive Director to execute Memorandum of Understanding No. 90.00.01 with the cities of Antioch, Hercules, Martinez, and Pittsburg, Contra Costa County, Eastern Contra Costa Transit Authority, and the Authority to advance planning and studies to evaluate the feasibility of expanded ferry service in Contra Costa County and allow the Executive Director or designee to make any non‐substantive changes to the language, seconded by Commissioner Noack. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes‐None
Absent‐Vice Chair Glover, Commissioner Thorpe, Commissioner White Abstain‐None
DISCUSSION: Ying Smith, Director, Mobility Programs, discussed the history of ferry service and studies, provided a background of expanded ferry service planning, goals of expanding ferry service, Scope‐of‐Work for the feasibility study, next steps, and timeline.

Commissioners provided comments.

Rep. Alt. Peeples joined the meeting at 6:21 PM.

10. CORRESPONDENCE AND COMMUNICATIONS
DISCUSSION: Chair Kelley discussed the success of the GoMentum Station field trip by fourth grade Murwood Elementary School students from the City of Walnut Creek.

11. ASSOCIATED COMMITTEE REPORTS
A. Central County (TRANSPAC): Meeting Report forthe regular meeting on November 10, 2022 (Meeting handout if available)
B. East County (TRANSPLAN): Meeting Report forthe regular meeting on November 10, 2022 (Meeting handout if available)
C. Southwest County (SWAT): Notice of Cancellation for the regular meeting on November 7, 2022
D. West County (WCCTAC): Meeting Report for the regular meeting on October 28, 2022 (Meeting handout if available)

12. AUTHORITY BOARD AND STAFF COMMENTS
A. Chair's Comments and Reports

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Attachment: CCTA Executive Summary and Board Meeting Minutes for November 16, 2022 (TRANSPAC Update) Authority Board Meeting MINUTES
November 16, 2022

DISCUSSION: Chair Kelley discussed the success of the Girls LEAD the Way Science, Technology, Engineering, and Mathematics (STEM) event and thanked Linsey Willis, Director, External Affairs, for inviting her to make the opening remarks for the event.

Ms. Kelley also discussed the Focus on the Future conference she attended from November 14‐16, 2022 in Newport Beach, CA.

B. Commissioners' and Ex‐Officio Representatives’ Comments and Reports on Activities and Meetings
DISCUSSION: Commissioners Arnerich, Hudson, and Thorpe also attended the Focus on the Future conference from November 14‐16, 2022 in Newport Beach, CA.

Commissioners Arnerich and Hudson discussed the Focus on the Future conference.

Rep. Worth discussed the recruitment for a new Executive Director for the Metropolitan Transportation Commission, the need for funding for rail, and the study on the San Rafael‐Richmond Bridge to determine traffic impacts, transit priorities, etc.

C. Executive Staff Comments
DISCUSSION: Timothy Haile, Executive Director, discussed the Focus on the Future conference and the innovative work that the Authority is doing to lead the way. He discussed the Authority’s public outreach plan, development of a brand name, and workforce building through the California Transportation Foundation’s Transportation Education Symposium, Murwood Elementary School field trip to GoMentum Station, hosting students at Manufacturing Day, Girls LEAD the Way STEM event, Femineers Program, and the Ygnacio Valley STEM program. Mr. Haile discussed the meeting with the Department of Motor Vehicles and announced the potential ribbon cutting in January 2023 for the Shared Autonomous Vehicle program at Bishop Ranch in San Ramon followed by the Rossmoor Community Center program later in the year. Lastly, he discussed the Dynamic Personal Micro Transit Request for Proposals and GoMentum Station tours with Roads Transit Authority from Dubai, and the Transport of New South Wales in Australia to learn best practices and how they should develop their autonomous vehicle programs.

13. CALENDAR
A. November and December 2022, and January and February2023 B. Calendar of Upcoming Events
DISCUSSION: Chair Kelley announced that the Authority’s annual Redefining Mobility Summit will be held on April 18, 2023.

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Attachment: CCTA Executive Summary and Board Meeting Minutes for November 16, 2022 (TRANSPAC Update) Authority Board Meeting MINUTES
November 16, 2022

14. ADJOURNMENT to the next regular meeting proposed for December 7, 2022 at 5:30 PM.

DISCUSSION: The meeting was adjourned at 6:51 PM.

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Attachment: CCTA Executive Summary and Board Meeting Minutes for November 16, 2022 (TRANSPAC Update) TRANSPAC Committee Meeting Summary Minutes
MEETING DATE: November 10, 2022
MEMBERS PRESENT: Loella Haskew, Walnut Creek (Chair); Peter Cloven, Clayton (Vice Chair); Tim McGallian, Concord; Sue
Noack, Pleasant Hill; Karen Mitchoff, Contra Costa
County
PLANNING COMMISSIONERS PRESENT: Diana Vavrek, Pleasant Hill STAFF PRESENT: Melody Reebs, County Connection; Celestine Do, BART; John Cunningham, Contra Costa County;
Ananthan Kanagasundaram, Pleasant Hill; Lynne
Filson, Martinez; Matt Todd, TRANSPAC Managing
Director; and Tiffany Gephart, TRANSPAC Clerk

GUESTS/PRESENTERS: Cris Lepe; MDUSD; Julie Carpenter, MDUSD; Matt Kelly, CCTA; Colin Clarke, CCTA; John Hoang, CCTA;
David Early, Placeworks; Raul Tovar, Placeworks;
Charlie Knox, Placeworks. Martin Engelmann,
Stantec
MINUTES PREPARED BY: Tiffany Gephart

1. Convene Regular Meeting / Pledge of Allegiance / Self-Introductions Chair Haskew called the meeting to order at 9:03 A.M. Introductions followed.

2. Public Comments
There were no comments from the public.

3. Consent Agenda
a. Minutes of the October 13, 2022 Meetings.
b. CCTA Executive Director’s Report Regarding CCTA Actions/Discussion Items c. Items Approved by the CCTA for Circulation to the Regional Transportation Planning Committees and Related Items of Interest
d. RTPC Meeting Summary Letters
e. CCTA Meeting Updates and Countywide Information Links f. Continue use of Teleconferencing for Public Meetings by the TRANSPAC Board and Subcommittees Pursuant to the Provisions of AB 361. Approve the proclamation of a local emergency, ratify the proclamation of a State of Emergency, and authorize the continuation of conducting remote

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Attachment: TRANSPAC Committee Meeting Summary Minutes for November 10, 2022 (TRANSPAC Update) teleconference meetings of the legislative bodies of TRANSPAC for the period through December 10, 2022, pursuant to the Brown Act provisions under AB 361.

On motion by Commissioner Noack seconded by Commissioner Cloven to approve the consent agenda by unanimous vote of the members present (Haskew, Cloven, Mitchoff, McGallian, Noack).

End Consent Agenda

4. MOUNT DIABLO UNIFIED SCHOOL DISTRICT – TRAFFIC, SAFETY AND COORDINATION

DISCUSSION
Item moved forward.

Commissioner Noack opened the discussion and provided some background. Commissioner Noack commented that the Board felt that it is important to build relationships with transportation staff within MDUSD as traffic congestion around schools is a significant transportation issue within Central County. Commissioner Noack further noted greenhouse gas concerns.

Cris Lepe noted that MDUSD staff have worked with County Connection and noted discussions regarding congestion at Oak Grove Middle, Sequoia Middle and College Park High. Mr. Lepe commented that staff sent a heat map to County Connection of where students were coming from in the Pleasant Hill, Walnut Creek and Concord areas in order to explore options to better service the schools. Mr. Lepe noted that routes have been created to service some of the area.

Commissioner Noack asked if there are other transportation services that MDUSD coordinates besides special education. Mr. Lepe commented that 90% of busing is for special education students. He noted the district transports 11 routes from Bay Point to Mount Diablo High School and 2 routes from Glenbrook to El Dorado.

Commissioner Noack further asked how the decisions were made as to which buses serviced general education students. Mr. Lepe noted that transportation funding was cut in 2008 and many districts cut general education transportation. He commented that MDUSD is legally obligated to transport students from Bay Point to Mount Diablo High School because of the Pacifica High School closure.

Commissioner Noack asked when new bond measures are discussed, how can the issues of traffic congestion and greenhouse gas emissions be considered and addressed in the planning process. Mr. Lepe commented that MDUSD will need to partner with transit authorities and continue building relationships like with County Connection. Mr. Lepe noted that the district has acquired 16 electric school buses, and there are 2 on order and 8 more have been

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Attachment: TRANSPAC Committee Meeting Summary Minutes for November 10, 2022 (TRANSPAC Update) requested through a grant and staff is taking steps to address greenhouse gases. Mr. Lepe also noted a desire to incentivize students who drive their own cars and parents who transport one student to use non-vehicle modes such as walking or public transit.

Commissioner Mitchoff commented that high school students do not like to ride buses even if provided. Commissioner Mitchoff further noted that in the Traffix system, both the users and SWAT contributed money into the program.

Commissioner McGallian asked if there is an implementation strategy to educate parents at the beginning of the year where kids should be dropped off. Commissioner McGallian suggested outreach on proper queuing and traffic patterns and consistent approaches across the district.

Mr. Lepe commented that there are some principals that are proactive. Mr. Lepe noted working with individual principals to come up with strategies. Commissioner McGallian further asked if there is a traffic plan that each school follows. Mr. Lepe noted that there isn’t a district wide strategy. Commissioner McGallian recommended an interactive YouTube instructional video to this end. Commissioner McGallian also noted the disconnect between cities and school sites in terms of traffic planning.

Commissioner Noack further noted the increasing costs of retaining crossing guards and commented that in Pleasant Hill and Clayton, the cities pay for crossing guards due to school district budget cuts. Commissioner Noack further noted the need to partner with parent groups to address safety concerns as well as training and encouragement to walk, bike and carpool to school safely. Mr. Lepe noted some safety programming occurring in the district such as safety training led by the police department in the Bay Point area and commented that there is a need to continue similar programs throughout the district.

Commissioner Noack commented that Mr. Lepe could partner with 511 Contra Costa and Bike East Bay. Ms. Carpenter commented that coordination needs to happen with the local police departments and cities so that any additional initiatives follow traffic laws.

Mr. Hoang noted that CCTA applied for an approximately $4.4 million OBAG Cycle 3 grant for a Countywide Safe Routes to School program.

Mr. Todd noted some relevant safety programs and events listed on the 511 Contra Costa website.

Commissioner Noack commented that she would like to invite MDUSD staff back semi-annually to further discuss these topics.

5. QUARTERLY FINANCIAL REPORT MANAGING DIRECTOR/CLERK CONTRACT

AMENDMENT

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Attachment: TRANSPAC Committee Meeting Summary Minutes for November 10, 2022 (TRANSPAC Update) On motion by Commissioner Mitchoff seconded by Commissioner Noack to authorize the Chair to execute a contract amendment to add $4,079 to the Managing Director/Clerk Contract and make the payment through the TRANSPAC contingency budget, by unanimous vote of the members present (Haskew, Cloven, Mitchoff, McGallian, Noack).

6. DRAFT CENTRAL COUNTY ACTION PLAN
Mr. Early provided an overview of the Draft Central County Action Plan components. A link to the full Draft Action Plan is included in the staff report for this agenda item.

Mr. Kelly commented that project staff anticipate presenting an updated draft at January and February TAC and Board meetings.

7. MEASURE J LINE 20A FUNDS PROGRAM – FY 2021-2022 PROGRESS REPORT Ms. Gephart provided a summary of the Measure J Line 20a FY 2021-22 progress report. The report can be found in the staff report related to this item.

There were no comments from the Board.

8. TRANSPAC CCTA REPRESENTATIVE REPORTS.

Commissioner Noack commented that the CCTA Administration and Projects Committee meeting was canceled. Commissioner Haskew commented that at CCTA Planning Committee meeting she received an update on the Countywide Transportation Plan, and authorized CCTA staff to enter into an MOU with the cities of Antioch Hercules, Martinez to evaluate the feasibility of expanding ferry service in the county.

9. TAC ORAL REPORTS BY JURISDICTION
No member comments.

9. BOARDMEMBER COMMENTS
No member comments.

10. MANAGING DIRECTOR’S REPORT
Mr. Todd commented that the application to fund the Monument Corridor Feasibility Study was not selected and that staff have scheduled a debrief in January to talk to the scorers on what can be done to make it better and will also coordinate with the City of Pleasant Hill.

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Attachment: TRANSPAC Committee Meeting Summary Minutes for November 10, 2022 (TRANSPAC Update) Mr. Todd commented that the state of California is ending the state of emergency at the end of February, and it may impact how the Board and TAC meet in the new year. Mr. Todd further noted that staff is working with Pleasant Hill to determine when the Community Room will be available and that we can include an item to discuss this further in December.

12. ADJOURN / NEXT MEETING The meeting adjourned at 10:06 A.M. The next meeting will be on December 8, 2022 at 9:00 A.M.

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Attachment: TRANSPAC Committee Meeting Summary Minutes for November 10, 2022 (TRANSPAC Update)

CITY COUNCIL STAFF REPORT
Meeting Date: February 06, 2023
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: REAFFIRM RESOLUTION NO. 33-22 APPROVING CONTINUED

TELECONFERENCED, HYBRID OR IN-PERSON MEETINGS OF ALL

CITY LEGISLATIVE BODIES PURSUANT TO THE PROVISIONS OF
AB 361

SYNOPSIS
On September 15, 2021, the Governor signed into law AB 361, an urgency measure which allows for the continuation of teleconferenced meetings without complying with the teleconferencing requirements imposed by the Brown Act. The measure requires that the findings allowing for teleconferenced meetings are affirmed every 30 days. On January 9, 2023, the City Council reaffirmed Resolution No. 33-22 (adopted May 2, 2022) allowing for teleconferenced, in-person, or hybrid (a blend of remote and in-person participants) public meetings of the City’s legislative bodies from January 12, 2023 through February 10, 2023. Staff recommends the City Council reaffirm the resolution for the next 30-day period.

DISCUSSION
Background
AB 361 temporarily authorizes local agencies to hold teleconferenced meetings without complying with the teleconferencing requirements imposed by the Brown Act when the legislative body of the local agency holds a meeting: 1) during a declared state of emergency, when state or local health officials have imposed or recommended measures to promote social distancing; 2) during a proclaimed state of emergency held for the purpose of determining, by majority vote, whether meeting in person would present imminent risks to the health or safety of attendees; and 3) during a proclaimed state of emergency when the legislative body has determined that meeting in person would present imminent risks to the health or safety of attendees. The City Council has been utilizing AB 361 to hold teleconferenced meetings since October 2021 for the City Council and all subsidiary City commissions, boards, and committees.

On May 2, 2022, the City Council adopted Resolution No. 33-22 allowing for in-person, hybrid, or fully teleconferenced meetings of all legislative bodies pursuant to the provisions of AB 361.

The City Council has continuously reaffirmed that resolution.

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Analysis
In order to continue teleconferenced or hybrid meetings, the Council must reconsider the factors above every 30 days, and adopt specified findings that the facts relied upon still exist.

The State of California is under an emergency declaration regarding COVID-19, and as of the publishing of the agenda packet that contains this report, State health officials continue to recommend holding online meetings, or if meeting in person, social distancing1, to help stop the spread of the virus. Although the County rescinded any and all active COVID-19-related health orders on October 21, 2022, Contra Costa Health Services continues to issue updated Recommendations for Safely Holding Public Meetings (January 5, 2023 update attached).

The State of California emergency declaration regarding COVID-19 remains in effect. Although the Governor’s Office issued a press release on October 17, 2022 stating his plans to terminate the emergency declaration effective February 28, 2023, at the time of the publishing of the agenda packet that contains this report, the Governor has not issued an official termination order, and State and local health officials continue to encourage online public meetings as online meetings present the lowest risk of transmission of COVID-19. If meeting in-person, social distancing is recommended to help reduce the transmission of COVID-19.

The last reaffirmation of Resolution No. 33-22 expires on February 10, 2023. Staff therefore recommends the City Council reaffirm Resolution No. 33-22 allowing for in-person, hybrid, or fully teleconferenced meetings of all City legislative bodies from February 11, 2023 through March 13, 2023 (this authorization will automatically terminate on February 28, 2023 if the Governor issues an official termination effective that date) pursuant to the provisions of AB 361.

The City will continue to monitor State and local recommendations and guidelines and update the findings every 30 days, in compliance with AB 361.

FISCAL IMPACT
None

PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The

1 There are still references to social distancing in state materials including: the Frequently Asked Questions (“FAQs”) for Medi-Cal beneficiaries located at https://www.dhcs.ca.gov/Documents/COVID-19/COVID-19- Vaccine-Beneficiary-FAQ.pdf updated June 13, 2022; the guidance on additional vaccine doses for persons who are immunocompromised located at https://www.cdph.ca.gov/Programs/CID/DCDC/Pages/COVID19/ThirdVaccineDoseQandA.aspx updated December 12, 2022; and the FAQ’s to Cal-OSHA’s Emergency Temporary Standards located at https://www.dir.ca.gov/dosh/coronavirus/covid19faqs.html#training updated November 8, 2022.

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agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Reaffirm Resolution No. 33-22 allowing for in-person, hybrid, or fully teleconferenced meetings of all legislative bodies pursuant to the provisions of AB 361.

ALTERNATIVES TO RECOMMENDED CITY COUNCIL ACTION
Provide further direction to staff.

ATTACHMENT(S):

Resolution No. 33-22
Recommendations for Safely Holding Public Meetings (January 5, 2023) Prepared by: Danielle K. Navarro, Principal Management Analyst/City Clerk Approved by: June Catalano, City Manager

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RESOLUTION NO. 33-22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

ALLOWING FOR IN-PERSON, HYBRID TELECONFERENCED, OR FULLY

TELECONFERENCED MEETINGS OF ALL LEGISLATIVE BODIES PURSUANT TO THE PROVISIONS OF AB 361, AND RESCINDING AND REPLACING RESOLUTION 19-22
WHEREAS, the Ralph M. Brown Act (Gov. Code § 54950 et seq.) generally requires local agencies that meet via teleconference, including through other virtual or electronic means such as Zoom, to provide public access at each location in which members of the legislative body are teleconferencing; and WHEREAS, the Legislature enacted Assembly Bill 361 (AB 361), which amended Government Code section 54953 to allow local agencies to meet virtually during a proclaimed state of emergency if state or local officials have imposed or recommended measures to promote social distancing; and
WHEREAS, the City Council finds that the Governor issued a proclamation declaring a state of emergency on March 4, 2020 due to the COVID-19 pandemic, pursuant to section 8625 of the California Emergency Services Act; and WHEREAS, the City Council has reconsidered the circumstances of the state of emergency and finds that state or local officials continue to recommend measures to promote social distancing; and
WHEREAS, the City Council desires that the City of Pleasant Hill, including all its commissions, committees, and other Brown Act bodies, shall have the option of holding public meetings in-person with social distancing, via hybrid teleconferencing, or via fully teleconferencing, pursuant to AB 361 and Government Code section 54953(e).

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill;
Section 1. The recitals set forth above are true and correct and are incorporated into this Resolution by this reference.

Section 2. This Resolution rescinds and replaces Resolution 19-22.

Section 3. The City Council and all other City commissions, committees, or other Brown Act Bodies shall be authorized to meet in person with social distancing, via hybrid teleconferencing or via fully teleconferencing the meeting. A hybrid approach is one in which some persons are permitted to attend in-person, as space permits, and others are permitted to attend virtually. The legislative body shall indicate which type of meeting it is holding by noting at the top of each agenda whether an in-person location is being

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Attachment: Resolution No. 33-22 (Teleconferenced, Hybrid or In-person Meetings 2/11/23-3/12/23) made available and if it is, approximately how many members of the public may be accommodated.

Section 4. The City Council shall take action to renew this Resolution every thirty days for as long as any state or local officials continue to recommend measures to promote social distancing, but the City Council may terminate the Resolution at any time.

In the event that more than thirty days pass in between regular City Council meetings for any reason, the City Council shall take action to renew this Resolution prior to taking any action or engaging in any deliberation or discussion at the beginning of the next regular meeting or a special meeting called for such purposes.

Section 5. The City Council hereby finds and determines that this action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15060(c)(2) and 15060(c)(3), because it will not result in a direct or reasonably foreseeable indirect physical change in the environment and is not a “project” pursuant to Section 15378(b)(5) of the CEQA Guidelines.

Section 6. If any provision of this Resolution or the application of any such provision to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution that can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are severable.

The City Council declares that it would have adopted this Resolution regardless of the invalidity of any particular portion of this Resolution.

Section 7. This Resolution shall take effect immediately upon its passage.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting of the City Council held on the 2nd day of May, 2022, by the following vote:

AYES: Carlson, Flaherty, Noack, Rinn, Harris
NOES: None
ABSENT: None
ABSTAIN: None
MICHAEL G. HARRIS, OD, Mayor
ATTEST:

DANIELLE K. HABR, City Clerk

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Attachment: Resolution No. 33-22 (Teleconferenced, Hybrid or In-person Meetings 2/11/23-3/12/23) Recommendations for safely holding public meetings
Each local government agency is authorized to determine whether to hold public meetings in person, on-line (teleconferencing only), or via a combination of methods. The following are recommendations from the Contra Costa County Health Officer to minimize the risk of COVID 19 transmission during a public meeting.

1. Online meetings (i.e. teleconferencing meetings) are encouraged, where practical, as these meetings present the lowest risk of transmission of SARS CoV-2, the virus that causes COVID 19. This is particularly important when community prevalence rates are high. Our current trends as of January 5, 2023 in Covid-19 case rate, test positivity, Covid-19 hospitalizations, and Covid-19 wastewater surveillance are stable but remain elevated. In addition to this, the predominant variant of Covid-19 being identified continues to be the Omicron variant and it’s subvariants the impact of which on the spread of Covid-19 has shown to dramatically increase COVID-19 transmission.

2. If a local agency determines to hold in-person meetings, offering the public the opportunity to attend via a call-in option or an internet-based service option is recommended, when possible, to give those at higher risk of and/or higher concern about COVID-19 an alternative to participating in person.

3. A written safety protocol should be developed and followed. It is recommended that the protocol require social distancing, where feasible – i.e. six feet of separation between attendees; and consider requiring or strongly encouraging face masking of all attendees and encouraging attendees to be up-to-date on their COVID-19 vaccine.

4. Seating arrangements should allow for staff and members of the public to easily maintain at least six-foot distance from one another at all practicable times.

5. Consider holding public meetings outdoors. Increasing scientific consensus is that outdoor airflow reduces the risk of COVID-19 transmission compared to indoor spaces. Hosting events outdoors also may make it easier to space staff and members of the public at least 6 feet apart. If unable to host outdoors, consider ways to increase ventilation and flow of the indoor space to reduce the risk of COVID-19 while indoors.

6. Current evidence is unclear as to the added benefit of temperature checks in addition to symptom checks. We encourage focus on symptom checks as they may screen out individuals with other Covid-19 symptoms besides fever and help reinforce the message to not go out in public if you are not feeling well.

7. Consider a voluntary attendance sheet with names and contact information to assist in contact tracing of any cases linked to a public meeting.

Revised 1-5-2023
Sefanit Mekuria, MD, MPH
Deputy Health Officer, Contra Costa County

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Attachment: Recommendations for Safely Holding Public Meetings (January 5, 2023) (Teleconferenced, Hybrid or In-person Meetings 2/11/23-

CITY COUNCIL STAFF REPORT
Meeting Date: February 06, 2023
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___-23 DIRECTING THE PREPARATION AND FILING OF THE 2023/2024 ANNUAL REPORT FOR ASSESSMENT DISTRICT NO. 20 (COMMERCIAL AREA LANDSCAPE AND
LIGHTING) AND ADOPT RESOLUTION NO. ___-23 REQUESTING

CONSENT FROM THE CITY OF CONCORD FOR ORDERING OF

IMPROVEMENTS AND ASSESSMENTS OF COSTS FOR BENEFITED
PROPERTY IN ASSESSMENT DISTRICT NO. 20

SYNOPSIS
An assessment district is a financial mechanism that allows for the levy of assessments on a specific geographic area or parcels of real estate which have been identified as receiving a direct and special “benefit” from a public improvement or service. Assessment District No. 20 (AD 20) enables the City to provide landscape maintenance and street lighting at an enhanced level along certain commercial streets. These landscape and lighting improvements are considered to be of direct benefit to the properties within AD 20 boundaries. The funding for the maintenance and services is provided through annual assessments paid by benefiting property owners of parcels located within AD 20. A total of 17 properties within AD 20’s boundaries are located in the City of Concord. The City annually requests consent from the City of Concord to grant the authority to levy assessments on these benefiting properties.

In order for the City to continue to levy and collect assessments within AD 20 for the upcoming fiscal year (FY 2023/2024) that begins on July 1, 2023, the District Engineer must prepare an Annual Report. The Annual Report must include a description of the improvements to be made during the fiscal year; an estimate of costs to maintain the improvements; an allocation of costs to each parcel; confirmation of each benefiting parcel and levy of assessments; current expenditures; and proposed budget for services. Staff recommends the City Council adopt the proposed resolution directing the District Engineer to prepare and file the FY 2023/2024 Annual Report for AD 20; and adopt the proposed resolution requesting consent from the City of Concord for ordering improvements and assessments of costs for benefitted properties within AD 20.

8.5 Packet Pg. 63

DISCUSSION
Background
AD 20 was formed in 1988 pursuant to the provisions of the Landscape and Lighting Act of 1972, which is part of the California Streets and Highways Code. AD 20 was amended in 1999 by creating a new zone (Zone 6) that includes the Downtown area (see attached map). The District enables the City to collect assessments from property owners in order to provide landscape maintenance and street lighting at an enhanced level and quality along certain commercial streets.

These services are considered to be of direct benefit to the properties within AD 20’s boundaries.

The costs to provide these services have been paid annually by the benefiting property owners.

There are 17 properties within AD 20’s boundaries that are located in the City of Concord. Eight of these properties are located east of Contra Costa Boulevard and south of Sun Valley Boulevard. The Sun Valley Mall Shopping Center contains six properties. The remaining three properties are east of Contra Costa Boulevard and south of Concord Avenue at the on-ramp to Interstate 680. The City of Concord has granted the City of Pleasant Hill authority to levy assessments on these properties since AD 20 was established. This authority must be requested and granted annually. A resolution requesting consent from the City of Concord for FY 2023/2024 is attached.

Analysis
The collecting of assessments from properties within the boundaries of AD 20 will ensure continued maintenance of lighting and landscape improvements. The maintenance activities include weekly mowing and edging of turf; maintenance and repair of irrigation systems; pruning; debris removal; graffiti removal; streetlight repair, weeding, as well as utility charges for water and electricity. In order for the City to continue to levy and collect assessments within AD 20 in FY 2023/24, the City Council must approve an Annual Report prepared by the District Engineer that includes descriptions of the improvements to be made during the fiscal year, an estimate of costs, and the levy of assessments upon the benefiting properties.

The City issued a Request for Proposals and selected Harris & Associates, Inc. (Harris) in December 2019 as the Engineer of Work to conduct the specialized analysis required by state law for inclusion in the Annual Report for AD 20. Staff was satisfied with the annual reports that Harris produced for the three assessment cycles from FY2020/2021 through FY 2022/2023.

Accordingly, staff accepted the firm’s proposal to prepare the Annual Report for FY 2023/2024 and submit the assessments to the County Auditor for placement on the Property Tax Roll. A notto-exceed fee of $21,689 will provide for these services.

Once the FY 2023/2024 Annual Report is complete, the City Council will review the report, and if appropriate, approve a resolution announcing the intent to levy assessments for the current year.

The resolution accomplishes the following: announces the City’s intent to levy and collect assessments within the District; sets the date and time of a public hearing for the District; and preliminarily approves the Annual Report.

8.5 Packet Pg. 64

FISCAL IMPACT
The cost of preparing all necessary reports required for the levy and collection of assessments will be borne by the property owners within AD 20. The not-to-exceed amount for the engineering services specified in the Scope of Services and Compensation attachment is $21,689 which will be paid by the Assessment District.

PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt the proposed resolutions.

ALTERNATIVES TO RECOMMENDED ACTION
The City Council may choose not to adopt the resolutions directing Harris & Associates, Inc. to prepare and file the FY 2023/2024 Annual Report and requesting consent from the City of Concord and provide direction to staff; however, this might jeopardize renewal of AD 20 for the upcoming fiscal year. If AD 20 were not renewed for FY 2023/2024, there would be a loss of approximately $425,000 in assessment revenues that fund the maintenance activities within the boundaries of AD 20. The City would then need to fund these maintenance activities or maintenance would be suspended entirely.

ATTACHMENT(S):

Proposed Resolution
Proposed Resolution (City of Concord)
Boundary Map
Harris & Associates Scope of Services and Compensation
Prepared by: Danielle K. Navarro, Principal Management Analyst/City Clerk Reviewed by: Ananthan Kanagasundaram, City Engineer
Ethan Bindernagel, Community Development Director/Assistant City Manager Approved by: June Catalano, City Manager

8.5 Packet Pg. 65
RESOLUTION NO. ___-23

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL DIRECTING THE PREPARATION AND FILING OF FISCAL YEAR 2023/2024 ANNUAL REPORT FOR ASSESSMENT DISTRICT NO. 20 (COMMERCIAL AREA LANDSCAPE AND LIGHTING) WHEREAS, on August 1, 1988, by Resolution No. 75-88, the City Council of the City of Pleasant Hill ordered the formation of and levied the first assessment within Assessment District No. 20, City of Pleasant Hill, Contra Costa County, State of California (the "District"), pursuant to the provisions of the Landscape and Lighting Act of 1972 (commencing at Section 22500 of the California Streets and Highways Code herein referred to as "the Act"); and
WHEREAS, the District was amended in 1999 by creating a new zone (Zone 6) that includes the Downtown area; and
WHEREAS, Section 22620 et seq., of the Act provides for the levy of annual assessments after the formation of the District; and
WHEREAS, within the District, the existing and proposed improvements and any substantial changes proposed to be made to existing improvements are generally described as the installation, servicing and maintenance of public landscape and street lighting; and NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Pleasant Hill that Harris and Associates, Inc. is designated as Engineer of Work for purposes of the District, and is hereby ordered to prepare and file the Annual Report for FY 2023/2024 that begins July 1, 2023, in accordance with Section 22565 et seq. of the Act.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 6 th
day of February, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
TIMOTHY M. FLAHERTY, Mayor
ATTEST:

DANIELLE K. NAVARRO, City Clerk

8.5.a
Packet Pg. 66
Attachment: Proposed Resolution (AD 20 Annual Report 2023/2024) RESOLUTION NO. -23

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

REQUESTING CONSENT FROM THE CITY OF CONCORD FOR ORDERING OF

IMPROVEMENTS AND ASSESSMENTS OF COSTS FOR BENEFITED PROPERTY IN ASSESSMENT DISTRICT NO. 20 (COMMERCIAL AREA LANDSCAPE AND LIGHTING) WHEREAS, the City Council has conducted proceedings for Assessment District No. 20 (the "District") and by Resolution No. 75-88 adopted August 1, 1988, ordered improvements generally described as installation, servicing and maintenance of public landscape and street lighting within the territory shown on the boundary map of the District, and levied assessments for improvements beginning with the fiscal year 1988/1989 and in each fiscal year thereafter, all pursuant to the Landscape and Lighting Act of 1972, Section 22500, and following, of the California Streets and Highways Code (the "Act"); and
WHEREAS, by its Resolution No. ___-23, the Council has directed the filing of an Annual Report for the District for Fiscal Year 2023/2024. A map of the boundaries of the District is on file in the office of the City Clerk and reference is hereby made to such map for further particulars; and
WHEREAS, the proposed assessments will be imposed exclusively to finance the installation, servicing and maintenance of public landscape and street lighting; and WHEREAS, the improvements to be made are of such a character that they will directly and particularly affect property not only within the boundaries of the City of Pleasant Hill, but also incorporated territory within the City of Concord described on Exhibit A, and the purposes sought to be accomplished can best be accomplished by a single comprehensive scheme of work.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pleasant Hill that:

1. The public interest, convenience and necessity will be served by the making of improvements and the levying of assessments.

2. Request is hereby made of the City Council of the City of Concord, being the legislative body having jurisdiction over incorporated territory in which a portion of the improvements are to be made and the assessments are to be levied, to grant to this Council its consent, expressed by resolution, to the ordering of the improvements, and to the assessment of the costs thereof upon the property benefited, and the assumption of jurisdiction for the said purposes, and to the making of such changes and modifications as may be proper or advisable in the manner provided by law.

3. The City Clerk is directed to file with the City Clerk of the City of Concord a certified copy of this resolution, together with a copy of the form of Resolution of Intention (Form) and a copy of the boundary map.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting of the Council held on the 6
th day of February, 2023, by the following vote:

8.5.b
Packet Pg. 67
Attachment: Proposed Resolution (City of Concord) (AD 20 Annual Report 2023/2024) AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
TIMOTHY M. FLAHERTY, Mayor
ATTEST:

DANIELLE K. NAVARRO, City Clerk

8.5.b
Packet Pg. 68
Attachment: Proposed Resolution (City of Concord) (AD 20 Annual Report 2023/2024) EXHIBIT “A”
TO

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

REQUESTING CONSENT FROM THE CITY OF CONCORD FOR ORDERING OF

IMPROVEMENTS AND ASSESSMENTS OF COSTS FOR BENEFITED PROPERTY IN ASSESSMENT DISTRICT NO. 20 (COMMERCIAL AREA LANDSCAPE AND LIGHTING)

CITY OF PLEASANT HILL COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA ASSESSMENT DISTRICT NO. 20
(COMMERCIAL AREA LANDSCAPE AND LIGHTING)
FISCAL YEAR 2023/2024

TERRITORY WITHIN THE CITY OF CONCORD

PARCEL SITUS
127-032-035-9 1130 CONTRA COSTA BLVD
127-032-038-3 1212 CONTRA COSTA BLVD
127-032-039-1 1200 CONTRA COSTA BLVD
127-032-042-5 1000 SUN VALLEY BLVD
127-032-043-3 1050 CONTRA COSTA BLVD
127-032-044-1 1090 CONTRA COSTA BLVD
127-032-045-8 1100 CONTRA COSTA BLVD
127-032-046-6 1150 CONTRA COSTA BLVD
153-230-007-4 715 CONTRA COSTA BLVD
153-230-021-5 410 SUN VALLEY MALL
153-230-022-3 1053 SUN VALLEY BLVD
153-230-023-1 901 SUNVALLEY BLVD
153-230-024-9 CONTRA COSTA BLVD
153-230-025-6 1001 SUN VALLEY BLVD
153-250-003-8 625 CONTRA COSTA BLVD
153-250-008-7 627 CONTRA COSTA BLVD
153-250-009-5 605 CONTRA COSTA BLVD

8.5.b
Packet Pg. 69
Attachment: Proposed Resolution (City of Concord) (AD 20 Annual Report 2023/2024) RESOLUTION NO. __-23
(FORM)

A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT

HILL TO ORDER IMPROVEMENTS, LEVY ASSESSMENTS AND PROVIDE FOR HEARING AND NOTICE IN ASSESSMENT DISTRICT NO. 20 (COMMERCIAL AREA LANDSCAPE AND LIGHTING) FISCAL YEAR 2023/2024
WHEREAS, on February 6, 2023, the City Council adopted Resolution No. ___-23, a Resolution directing preparation and filing of the Fiscal Year (FY) 2023/2024 Annual Report for maintenance of Assessment District No. 20 (Commercial Area Landscape and Lighting) (AD 20); and
WHEREAS, pursuant to this Resolution, the City directed Harris & Associates, Inc. as Engineer of Work for AD 20 to prepare a report in accordance with Section 22565 et seq., of the California Streets and Highways Code (the "Report"); and WHEREAS, the Report has been made, filed with the City Clerk and duly considered by the City Council; and
WHEREAS, it is the intention of the City Council to levy and collect assessments within the District for FY 2023/2024 in order to accomplish the installation, servicing and maintenance of public landscape and street lighting as described in Exhibit A, which is incorporated by this reference and made a part of this resolution; and
WHEREAS, substantial changes in improvements that will begin in FY 2022/2023 in Zone 1 (paid from non-Assessment District funds) include: installing landscaping, shifting landscape water from domestic to recycled, replacing existing cobra-head lights with new, ornamental median and pedestrian lights, and adding a signal at Contra Costa Boulevard and Alan Drive, for which maintenance costs funded by Zone 1 will increase in FY 2023/2024; and WHEREAS, no new or substantial changes in improvements are proposed to be made in the FY 2023/2024 in Zones 2, 3, 4, 5, and 6; and
WHEREAS, the individual assessments for FY 2023/2024 in Zones 1, 2, 3, 4, and 5 are not proposed to increase beyond the approved assessment range from the previous year; and WHEREAS, the assessment rate for Zone 6 is proposed to be increased by the annual CPI of ___%, which is within the approved assessment range for the Zone and does not constitute an “increased assessment;” and
WHEREAS, the proposed assessments in all of AD 20 will be imposed exclusively to finance the maintenance costs and operation expenses of sidewalks and streets; and WHEREAS, the District consists of the lots and parcels shown on the assessment diagram of AD 20 on file with the City Clerk of the City and reference is hereby made to such diagram for further particulars; and

8.5.b
Packet Pg. 70
Attachment: Proposed Resolution (City of Concord) (AD 20 Annual Report 2023/2024) WHEREAS, reference is hereby made to the report for a full and detailed description of the improvements, the boundaries of the AD 20 and the proposed assessments upon assessable lots and parcels of land within AD 20.

NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill that:

1. The Report is hereby deemed sufficient and preliminarily approved and the Report shall stand as the Engineer's Report for all subsequent proceedings under and pursuant to this Resolution.

2. It is the intent of the City Council to levy and collect assessments within Assessment District No. 20 to accomplish the installation, service, and maintenance of public landscape and street lighting as described in Exhibit A.

3. Notice is hereby given that on ________________, at 7:00 p.m., the City Council will hold a public hearing at its regular meeting place at 100 Gregory Lane, Pleasant Hill, California, on the question of ordering of the proposed improvements and the levying of the proposed assessments for FY 2023/2024 that begins on July 1, 2023. Prior to the conclusion of the hearing, any interested person may be afforded the opportunity to “hear and be heard” or may file a written protest with the City Clerk, or having previously filed a protest, may file a written withdrawal of that protest. A written protest shall state all grounds of objection.

A protest by a property owner shall contain a description sufficient to identify the property owned by such owner.

3. The City Clerk is directed to give notice of the public hearing by publishing this Resolution in accordance with Section 6061 of the Government Code.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting of the Council held on the day of , 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
TIMOTHY M. FLAHERTY, Mayor
ATTEST:

DANIELLE K. NAVARRO, City Clerk

8.5.b
Packet Pg. 71
Attachment: Proposed Resolution (City of Concord) (AD 20 Annual Report 2023/2024)

EXHIBIT A
TO

A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT

HILL TO ORDER IMPROVEMENTS, LEVY ASSESSMENTS AND PROVIDE FOR

HEARING AND NOTICE

CITY OF PLEASANT HILL COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA ASSESSMENT DISTRICT NO. 20
(COMMERCIAL LANDSCAPING AND LIGHTING)
2023/2024 FISCAL YEAR

DESCRIPTION OF IMPROVEMENT
The installation, service, and maintenance of public landscape, and street lighting within the boundaries of Assessment District No. 20 (AD 20).

Substantial changes in improvements that will begin in FY 2022/2023 in Zone 1 (to be paid from non-Assessment District funds) include: installing landscaping, shifting landscape water from domestic to recycled, replacing existing cobra-head lights with new, ornamental median and pedestrian lights, and adding a signal at Contra Costa Boulevard and Alan Drive, for which maintenance costs funded by Zone 1 will increase in FY 2023/2024.

No other improvements are planned for the FY 2023/2024 fiscal year.

8.5.b
Packet Pg. 72
Attachment: Proposed Resolution (City of Concord) (AD 20 Annual Report 2023/2024) Engineer’s Report
Assessment District No. 20
City of Pleasant Hill Fiscal
Year 2023/24

DISTRICT ASSESSMENT DIAGRAM

8.5.c
Packet Pg. 73
Attachment: AD 20 Boundary Map (AD 20 Annual Report 2023/2024) Scope of Services
Engineering Services for Annual Administration
City of Pleasant Hill
Assessment District 20
Fiscal Year 2023/24
Hourly Rates effective January 1, 2023 through December 31, 2023 and are subject to a 3% annual escalation factor on January 1st each year thereafter.

Total Total
$285/hr $210/hr $195/hr Estimated Estimated
Hours Hours Hours Hours Fee
Annual Administration
Task 1: Annual Kick-off Meeting to review prior year and plan for upcoming year 4.00 4.00 $ 780.00 Task 2: Update parcel database 6.00 6.00 $ 1,170.00
Task 3: Meet with staff to review and update budgets and improvement plans 14.00 14.00 $ 2,730.00 Task 4: Prepare Engineer's Report and Review with City Staff 2.00 3.00 40.00 45.00 $ 9,000.00 Task 5: Prepare draft City Council staff reports and resolutions 4.00 4.00 $ 780.00 Task 6: Coordinate with City Clerk for publishing of required notices 2.00 2.00 $ 390.00 Task 7: Attend City Council Meetings (up to 2 meetings) 8.00 8.00 $ 1,560.00 Task 8: Make Modifications as directed by City Council 2.00 2.00 $ 390.00 Task 9: Submit Tax Roll to County in the required format 10.25 10.25 $ 1,998.75 Task 10: Respond to property owner questions throughout the year 2.00 2.00 $ 390.00 Task 11: Additional Research and Data Collection Contigency 12.82 12.82 $ 2,500.00 Total Assessment District Administration Services - AD 20 2.00 3.00 105.07 110.07 $21,688.75 ASSESSMENT DISTRICT 20
Principal-inCharge
Assessment
Engineer
QA/QC
Project
Manager
Project
Supervisor

8.5.d
Packet Pg. 74
Attachment: AD 20 Scope and Fees for 23-24 (AD 20 Annual Report 2023/2024)

CITY COUNCIL STAFF REPORT
Meeting Date: February 06, 2023
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___-23 DIRECTING THE PREPARATION AND FILING OF THE FY 2023/2024 ANNUAL REPORT FOR
ASSESSMENT DISTRICT NO. 22

SYNOPSIS
An assessment district is a financial mechanism that allows for the levy of an assessment on a specific geographic area or parcels of real estate, which have been identified as receiving a direct and special "benefit" from a public improvement or service. Assessment District No. 22 (AD 22) enables the City to provide landscape maintenance and street lighting at an enhanced level within the scenic easements in the Grayson Woods and Gallery Walk Subdivisions. These landscape and lighting improvements are considered to be of direct benefit to the properties within AD 22’s boundaries. The funding for the maintenance and services is provided through annual assessments paid by the benefiting property owners of parcels located within AD 22.

In order for the City to continue to levy and collect assessments within AD 22 for the upcoming fiscal year (FY 2023/2024) that begins on July 1, 2023, the District Engineer must prepare an Annual Report. The Annual Report must include a description of the improvements to be made during the fiscal year; an estimate of costs to maintain the improvements; an allocation of costs to each parcel; confirmation of each benefiting parcel and levy of assessments; current expenditures; and proposed budget for services. Staff recommends the City Council adopt the proposed resolution directing the District Engineer to prepare and file the FY 2023/2024 Annual Report for Assessment District 22.

DISCUSSION
Background
AD 22 (Grayson Woods) was formed in 1997 pursuant to the provisions of the Landscape and Lighting Act of 1972, which is part of the California Streets and Highways Code. AD 22 was amended in 2002 to include Subdivision 8304, Gallery Walk. AD 22 enables the City to collect assessments from property owners in order to provide landscape maintenance and street lighting at an enhanced level and quality within the Grayson Woods and Gallery Walk Subdivisions (see attached maps). These services are considered to be of direct and special benefit to the properties

8.6 Packet Pg. 75
within the AD 22 boundaries. The costs for providing these services have been paid annually by the benefiting property owners.

Analysis
The collecting of assessments from properties within the boundaries of AD 22 will ensure continued maintenance of lighting and landscape improvements. Since July of 2007, City staff has provided maintenance services for Grayson Woods (previously contracted out to a private landscape company), and City staff continues to provide maintenance services for Gallery Walk, funded through the collection of assessments. The maintenance activities include weekly mowing and edging of turf; maintenance and repair of irrigation systems; pruning; debris removal; graffiti removal; streetlight repair; maintenance and weeding, as well as utility charges for water and electricity.

In order for the City to continue to levy and collect assessments within AD 22 for FY 2023/2024, the City Council must approve an Annual Report prepared by the District Engineer that includes descriptions of the improvements proposed during the fiscal year, an estimate of costs, and the levy of assessments upon the benefiting properties. The City issued a Request for Proposals and selected Harris & Associates, Inc. (Harris) in December 2019 as the Engineer of Work to conduct the specialized analysis required by state law for inclusion in the Annual Report for AD

22. Staff was satisfied with the annual reports that Harris produced for the last three assessment cycles for FY 2020/2021 through FY 2022/2023. Accordingly, staff accepted the firm’s proposal to prepare the Annual Report for FY 2023/2024 and submit the assessments to the County Auditor for placement on the Property Tax Roll. A not-to-exceed fee of $14,766.25 will provide for these services.

Once the FY 2023/2024 Annual Report is complete, the City Council will review the report, and if appropriate, approve a resolution announcing the intent to levy assessments for the current year.

The resolution accomplishes the following: announces the City’s intent to levy and collect assessments within the District; sets the date and time of a public hearing for the District; and preliminarily approves the Annual Report.

FISCAL IMPACT
The cost of preparing all necessary reports required for the levy and collection of assessments will be borne by the property owners within the AD 22 boundaries. The not-to-exceed amount for the engineering services specified in the Scope of Services and Compensation attachment is $14,766.25, which will be paid by the Assessment District.

PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

8.6 Packet Pg. 76

RECOMMENDED CITY COUNCIL ACTION
Adopt the proposed resolution.

ALTERNATIVES TO RECOMMENDED ACTION
The City Council may choose not to adopt the resolution directing Harris & Associates, Inc. to prepare and file the FY 2023/2024 Annual Report and provide direction to staff; however, this might jeopardize renewal of AD 22 for the upcoming fiscal year. If AD 22 were not renewed for FY 2023/2024, there would be a loss of approximately $59,640 in collected assessments that fund the maintenance activities within the boundaries of the district. The City would then need to fund these maintenance activities or maintenance would be suspended entirely.

ATTACHMENT(S):

Proposed Resolution
Boundary Maps
Harris & Associates Scope of Services and Compensation
Prepared by: Danielle K. Navarro, Principal Management Analyst/City Clerk Reviewed by: Ananthan Kanagasundaram, City Engineer
Ethan Bindernagel, Community Development Director/Assistant City Manager Approved by: June Catalano, City Manager

8.6 Packet Pg. 77
RESOLUTION NO. -23

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL DIRECTING THE PREPARATION AND FILING OF FISCAL YEAR 2023/2024 ANNUAL REPORT FOR ASSESSMENT DISTRICT NO. 22 (GRAYSON WOODS AND GALLERY WALK) WHEREAS, on December 1, 1997, by Resolution No. 88-97, the City Council of the City of Pleasant Hill ordered the formation of and levied the first assessment within Assessment District No. 22, City of Pleasant Hill, Contra Costa County, State of California (the "District"), pursuant to the provisions of the Landscape and Lighting Act of 1972 (commencing at Section 22500 of the California Streets and Highways Code) (herein referred to as "the Act"); and WHEREAS, the District was amended in 2002 to include Subdivision 8304, Gallery Walk; and WHEREAS, Section 22620 et seq., of the Act provides for the levy of annual assessments after the formation of the District; and
WHEREAS, within the District, the existing and proposed improvements and any substantial changes proposed to be made to existing improvements are generally described as the installation, servicing and maintenance of public landscape and street lighting; and NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Pleasant Hill that Harris & Associates, Inc. is designated as Engineer of Work for purposes of the District and is hereby ordered to prepare and file the Annual Report for Fiscal Year 2023/2024 in accordance with Section 22565 et seq. of the Act.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 6 th day of February, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
TIMOTHY M. FLAHERTY, Mayor
ATTEST:

DANIELLE K. NAVARRO, City Clerk

8.6.a
Packet Pg. 78
Attachment: Proposed Resolution (AD 22 Annual Report 2023/2024) M
atisse
Ct
Pic
asso
Ct
Warhol Way
Cle
v
eland Rd
W Hookston Rd
Astrid Dr
Pool
EBMUD Trail
PLEASANT HILL ASSESSMENT DISTRICT 22

GALLERY WALK
¹
Legend
District Parcels
Landscaped Area

8.6.b
Packet Pg. 79
Attachment: Boundary Maps (AD 22 Annual Report 2023/2024) Golf Links St
Iron
Hill St
Grayson Rd
Reliez Valley Rd
PLEASANT HILL ASSESSMENT DISTRICT 22

GRAYSON WOODS
¹
Legend
District Parcels
City Boundary
Landscaped Area

8.6.b
Packet Pg. 80
Attachment: Boundary Maps (AD 22 Annual Report 2023/2024) Scope of Services
Engineering Services for Annual Administration
City of Pleasant Hill
Assessment District 22
Fiscal Year 2023/24
Hourly Rates effective January 1, 2023 through December 31, 2023 and are subject to a 3% annual escalation factor on January 1st each year thereafter.

Total Total
$285/hr $210/hr $195/hr Estimated Estimated
Hours Hours Hours Hours Fee
Annual Administration
Task 1: Annual Kick-off Meeting to review prior year and plan for upcoming year 3.00 3.00 $ 585.00 Task 2: Update parcel database 2.00 2.00 $ 390.00
Task 3: Meet with staff to review and update budgets and improvement plans 8.00 8.00 $ 1,560.00 Task 4: Prepare Engineer's Report and Review with City Staff 2.00 3.00 18.00 23.00 $ 4,710.00 Task 5: Prepare draft City Council staff reports and resolutions 8.00 8.00 $ 1,560.00 Task 6: Coordinate with City Clerk for publishing of required notices 1.00 1.00 $ 195.00 Task 7: Attend City Council Meetings (up to 2 meetings) 4.00 4.00 $ 780.00 Task 8: Make Modifications as directed by City Council 2.00 2.00 $ 390.00 Task 9: Submit Tax Roll to County in the required format 8.75 8.75 $ 1,706.25 Task 10: Respond to property owner questions throughout the year 2.00 2.00 $ 390.00 Task 11: Additional Research and Data Collection Contigency 12.82 12.82 $ 2,500.00 Total Assessment District Administration Services - AD 22 2.00 3.00 69.57 74.57 $14,766.25 ASSESSMENT DISTRICT 22
Principal-inCharge
Assessment
Engineer
QA/QC
Project
Supervisor
Project
Manager

8.6.c
Packet Pg. 81
Attachment: AD 22 Scope and Fees for 23-24 (AD 22 Annual Report 2023/2024)

CITY COUNCIL STAFF REPORT
Meeting Date: February 06, 2023
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___-23 APPROVING CONTINUED

PARTICIPATION IN THE STORMWATER POLLUTION

MANAGEMENT UTILITY DISTRICT AND AUTHORIZING THE

CONTRA COSTA COUNTY FLOOD CONTROL AND WATER
CONSERVATION DISTRICT TO ADOPT THE FISCAL YEAR 2023/24

STORMWATER UTILITY AREA FEE FOR THE CITY OF PLEASANT
HILL

SYNOPSIS
The City of Pleasant Hill participates in the Contra Costa Clean Water Program (CCCWP), which was formed to enable jurisdictions to perform local and countywide clean water activities cost-effectively. The Contra Costa County Flood Control and Water Conservation District (Flood Control District) collects a stormwater utility fee through the property tax roll on behalf of the City to fund these activities. In order for the Flood Control District to collect these fees, the City is required to set the Stormwater Utility Assessment (SUA) rate by May of each year.

Staff recommends the City Council adopt the attached resolution, which approves the continued participation in the Stormwater Pollution Management Utility District and sets the SUA rate for Fiscal Year 2023/24.

DISCUSSION
Background
In 1993, the City Council authorized the Flood Control District to create a Stormwater Pollution Management Utility District to collect fees on the City’s behalf under Contra Costa County’s SUA Drainage Ordinance No. 93-47. The fees are collected through the property tax roll and are used to fund clean water activities (including, but not limited to, regulating new development, inspections, public education, and water quality monitoring). The San Francisco Bay Regional Water Quality Control Board (RWQCB), operating under the Federal Water Pollution Control Act, mandates these activities through a countywide National Pollutant Discharge Elimination System (NPDES) permit. The permit is issued to the CCCWP, which consists of all 19 cities, the unincorporated County and the County Flood Control District).

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Pursuant to the Stormwater Utility Area Agreement executed with the Flood Control District in 2003, the City must set the SUA rate by May of each year. The SUA rate is based on the Equivalent Runoff Unit (ERU), which is the amount of runoff generated from a typical singlefamily home. Other land uses are assessed a fee based on their typical impervious surface area as a multiple of the ERU. Based on Flood Control District projections, there are approximately 16,400 ERUs in the City.

Analysis
Since 2001, the rate set by the City Council has been $30 per ERU, which is the maximum authorized by the Stormwater Pollution Management Utility District when it was formed in 1993. Based on the estimated 16,400 ERUs in the City, approximately $391,329 in revenue, net of Clean Water Program group expenses, will be generated. The revenue generated (Fund 19) provides funding for the ongoing implementation of local and countywide NPDES permit requirements and local storm drain and creek maintenance programs. The Municipal Regional Permit (MRP), adopted in 2009, added enhanced requirements (i.e., more outreach, watershed monitoring, illicit discharge control, installation and maintenance of trash capture devices, and development of a long-term zero trash plan).

The new MRP (MRP 3.0) was re-issued on May 11, 2022, with additional requirements that went into effect on July 1, 2022. These requirements included, among others:
• Trash reduction goal of 90% is to be attained by June 2023. So far, the City has achieved 83%. Staff is also considering several different options to meet the 90% reduction by June, as well as the 100% trash reduction goal requirement for June 2025. • Updating the Trash Reduction Plan with the elimination of offsets and credits and preparation of an impracticability plan if required reduction cannot be met particularly for areas that have engineering or other technical barriers to full trash capture installation. • Updating the Green Infrastructure Plan (Plan):
o Revise the Plan to show how the allocated number of acres to be treated will be achieved by June 30, 2025.
o Participating in regional alternative compliance if local reductions are not possible. • Reduction of PCBs and Mercury by participating in the cost of abating 664 acres of PBCladen properties within Contra Costa, as part of the Clean Water Program activities that are still unfunded.
• Enhancing construction site inspections with PBC inspections during demolition. • Participating in homeless work group mapping and BMP studies for pollution abatement. • Participating in a region-wide fire discharge workgroup for fire retardants. • Developing a Cost Reporting Program for Stormwater Program costs for annual reporting • Developing an Asset Management Plan for Stormwater program infrastructure improvements related to NPDES Permit implementation.

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FISCAL IMPACT
The proposed action provides approximately $391,329 in revenue to fund the ongoing implementation of local and countywide NPDES permit requirements. Future cost analysis to implement new permit requirements is underway and has not been determined to date.

PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt the resolution to approve the continued participation in the Stormwater Pollution Management Utility District and authorize the Contra Costa County Flood Control and Water Conservation District to adopt the Fiscal Year 2023/24 Stormwater Utility Area Fee for the City of Pleasant Hill.

ALTERNATIVES TO RECOMMENDED ACTION
Should the Stormwater Utility Area Rate not be renewed for FY 2023/24, there would be a loss of $391,329 in revenues to fund and implement local and countywide NPDES permit requirements. The City would need to fund these mandated compliance activities with alternative sources, or potentially be subject to fines.

ATTACHMENT(S):

Proposed Resolution
Prepared by: Ananthan Kanagasundaram, City Engineer
Reviewed by: Ethan Bindernagel, Director of Community Development/Assistant City Manager Approved by: June Catalano, City Manager

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RESOLUTION NO. __-23

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

APPROVING CONTINUED PARTICIPATION IN THE STORMWATER POLLUTION

MANAGEMENT UTILITY DISTRICT AND AUTHORIZING

THE CONTRA COSTA COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT TO ADOPT THE FISCAL YEAR 2023/24 STORMWATER UTILITY AREA

FEE FOR THE CITY OF PLEASANT HILL
WHEREAS, the Federal Water Pollution Control Act requires that stormwater discharges in urbanized areas be regulated by a National Pollution Discharge Elimination System (NPDES) permit; and
WHEREAS, in 1993, the City of Pleasant Hill authorized the Contra Costa County Flood Control and Water Conservation District (Flood Control District) to establish a Stormwater Pollution Management Utility District to fund NPDES permit activities; and WHEREAS, the Flood Control District established Stormwater Utility Areas under Contra Costa County’s Stormwater Utility Assessment (SUA) Drainage Ordinance No. 93-47; and WHEREAS, in 2003, the City of Pleasant Hill and the Flood Control District executed a Stormwater Utility Area Agreement which specifies that revenue be used for NPDES activities; and
WHEREAS, the City of Pleasant Hill, as a member of the Contra Costa Clean Water Program, is required to implement NPDES permit activities that minimize the discharge of pollutants; and
WHEREAS, the Stormwater Utility Area agreement between the City of Pleasant Hill and the Flood Control District requires the City of Pleasant Hill to determine the annual SUA rate in its Stormwater Utility Area; and
WHEREAS, the SUA rate is based on the Equivalent Runoff Unit (ERU); and WHEREAS, it is the intent of the City of Pleasant Hill to utilize funds received from its Stormwater Utility Area for complying with NPDES permit conditions (MRP 3.0), preventing stormwater pollution and performing drainage system maintenance activities.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pleasant Hill that:

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Attachment: Proposed Resolution (Stormwater Utility Area Fee)

1. The City Council desires to continue participation in the Stormwater Pollution Management Utility District and determines that the SUA rate to be assigned to a single ERU for fiscal year 2023/24 shall be set at $30.

2. The City Council authorizes the Flood Control District to adopt Stormwater Utility Area fees on behalf of the City of Pleasant Hill.

3. The City of Pleasant Hill shall continue to participate in the implementation of the NPDES permit activities and agrees to provide support and to share costs associated with the implementation of countywide activities.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 6
th day of February 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

TIMOTHY M. FLAHERTY, Mayor
ATTEST:

DANIELLE K. NAVARRO, City Clerk

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Attachment: Proposed Resolution (Stormwater Utility Area Fee)

CITY COUNCIL STAFF REPORT
Meeting Date: February 06, 2023
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: DETERMINE THE INTERVIEW POOL, QUESTIONS, FORMAT, AND

DATE TO FILL THE CITY COUNCIL VACANCY

SYNOPSIS
Government Code § 36512(b) provides that after the resignation of an elected City Councilmember, the City Council must, within 60 days from the commencement of the vacancy, either appoint a successor or call a special election to fill the vacancy until the certification of the next General (Municipal) Election. The appointment must be made prior to March 1, 2023. The City Council voted to proceed with an appointment process on December 5, 2022 and determined the application process on January 9, 2023 with direction to staff on initiating the recruitment with a deadline of January 27, 2023. On January 30, 2023, the City Council determined the interview and appointment process, and appointed a subcommittee to return on February 6, 2023 with interview questions. The City Council may now determine the interview pool, questions, format, and date to fill the City Council vacancy.

DISCUSSION
Background
Government Code § 36512(b) provides the process for filling an elected Councilmember’s seat if vacated prior to the end of their term. The City Council voted on December 5, 2022 to proceed with an appointment process to fill the City Councilmember vacancy resulting from Councilmember Carlson’s election as Contra Costa County Supervisor for District IV. On January 9, 2023, the City Council provided direction to staff to finalize the application, with a submittal deadline of 12:00 p.m. on January 27, 2023; conduct a recruitment for qualified candidates to fill the vacancy; and return to the City Council following the close of the application period for further discussion.

Staff publicly noticed the vacancy (including the application process) via the following outlets:
 City website;
 Social media accounts;
 Electronic billboard at City Hall;
 Agenda posting board outside of City Hall; the Police Department; and the Senior Center

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 Press release (also sent to City commissioners);
 January 20, 2023 Biweekly Update; and
 East Bay Times on January 20, 2023, and January 25, 2023.

On January 30, 2023, the City Council determined the interview and appointment process, appointed a subcommittee (“Interview Subcommittee”) to return to the full Council with draft interview questions, and set the regular City Council meeting of February 6, 2023 as the meeting at which the interview pool, questions, and date will be determined.

Analysis
During the two-week application period (January 13, 2023 to January 27, 2023), the City received applications (attached) from eleven qualified candidates listed below in the Randomized Alphabet Drawing (“RAD”) order the California Secretary of State’s Office utilized for the November 8, 2022 General (Municipal) Election (attached).

Veronica Dise-Hodge
Husein Attarwala
Allen Vinson
Andrei Obolenskiy
Eslam Najjar
Chris Tipton
Zhanna Thompson
Stephen Zalewski
David Field
Darien Key
Oliver Greenwood
On January 30, 2023, the City Council established the following process for the February 6, 2023 meeting:

1. Open public comment on the item.

2. Select the interview pool.
a. Each Councilmember will verbally name five applicants they want to interview (not in any ranked order).
b. The City Clerk will display a tally sheet of the applicants on-screen. c. An applicant must be named by a minimum of two Councilmembers to be considered for the interview pool.
d. The five applicants with the greatest total will be invited to interview. (There may be more or less than five applicants due to the two-Councilmember minimum requirement.)

3. The Interview Subcommittee will report draft questions to be considered and the City Council will determine the questions to be asked.

4. The date of the meeting at which interviews will be held will be set and staff will be directed to invite the interview pool and notice the meeting in accordance with the Brown Act.

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The Council determined the following process to be used for the interviews

1. Public comment on the item will be opened.

2. The interview pool will be interviewed in the RAD order.

3. The Clerk Recorder will time all statements and responses using the public comment timer.

4. Each applicant may provide a two-minute opening statement.

5. Councilmembers will ask each applicant two questions.

6. Follow-up questions based on applicant answers may be asked by the Councilmembers.

7. Each Councilmember will verbally name three applicants they want to consider for appointment (not in any ranked order).

8. The City Clerk will display a tally sheet of the applicants on-screen.

9. An applicant must be named by a minimum of three Councilmembers on the tally sheet to be considered for appointment.

10. The three applicants with the greatest total will be considered for appointment. (There may be less than three applicants for appointment consideration due to the threeCouncilmember minimum requirement.)

11. Councilmembers may ask one to two more questions.

12. The Mayor will entertain a motion/second to adopt the resolution appointing one applicant.

13. The City Council will vote on the motion (and continue motion/second/vote) until an applicant is appointed.

14. The Oath of Office will be administered to the appointee, and the new Councilmember will be seated.

For step 5 above, the Council may wish to determine whether to interview one applicant at a time (e.g. applicant A is interviewed before moving to applicant B) or as a group (e.g. each applicant answers question one, then each applicant answers question two, etc.).

FISCAL IMPACT
The cost to implement the current step in the process includes staff time.

PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Determine the interview pool, questions, format, and date to fill the City Council vacancy.

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ALTERNATIVES TO RECOMMENDED ACTION
City Councilmembers are essential officers of municipal government (Government Code §36501) and a new one must be selected by law. The Council has a mandatory duty to choose to either appoint a new councilmember or call a special election for that purpose by March 1, 2023 (Government Code § 36512(b)). No alternatives to this duty are available.

ATTACHMENT(S):

City Councilmember Applications
Secretary of State Randomized Alphabet Drawing
Correspondence
Prepared by: Danielle K. Navarro, Principal Management Analyst/City Clerk Approved by: June Catalano, City Manager

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Attachment: City Council Applications (City Council Vacancy Interview Details 2023)

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Attachment: City Council Applications (City Council Vacancy Interview Details 2023)

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Attachment: City Council Applications (City Council Vacancy Interview Details 2023)

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Attachment: City Council Applications (City Council Vacancy Interview Details 2023) Veronica Dise-Hodge
[email protected]
Education
August 2020-Present
Alliant International University
San Francisco, California
PsyD. Student 4
th Year
Integrated Health Track
(APA Accredited)
October 2015-March 2020
John F. Kennedy University (JFKU)
Pleasant Hill, California
PsyD. Student
Integrated Health Track
Transferred to Alliant University
(APA Accredited)
2014
San Francisco Theological Seminary
San Anselmo, California
Master of Divinity
Concentrations in Christian Spirituality, Chaplaincy & Pastoral Care 2010
Patten University
Oakland, California
BA Pastoral Studies
Minor Psychology
Clinical Experience
PSC-at Envision Education Schools August 2021-June 2022 School-Based Program Supervisor: Bryan Nelson, PsyD.

Hayward, California
Team Leader
Practicum
Responsibilities: Performed and coordinated consultations with Envision IMPACT Middle School and High School Administration, intakes, and risk assessments. Created and updated weekly student schedules. Responded to any correspondences from School Administration and supervised five practicum trainees. Communicated via text or meet to discuss student updates and completion of the PSC Client Tracking Log. Monitored

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Attachment: City Council Applications (City Council Vacancy Interview Details 2023) practicum trainees’ progress report deadlines. Collaborated and attended staff Cycle of Inquiry meetings and Learning Center bi-weekly meetings to discuss student academic needs and progress of a diverse population. Wrote process notes and progress reports for students: General Education, IEPs, and 504 plans. The theoretical orientation of the program was Psychodynamic. However, working with the students, I used a more integrated approach. My caseload contained ten clients, and I facilitated two groups developed around social skills training.

Hours: 20 hours per week.

StarVista November 2020-June 2021
School-Based Program Supervisor: Sabrina Dannels, PsyD.

San Carlos, California Elsie Middleton, PsyD.

Practicum
Responsibilities: Provided telehealth psychotherapy services and interventions to high school students. The diverse student population contained numerous diagnoses: Adjusted Disorder with Anxiety and Adjusted Disorder with Depressed Mood, General Anxiety Disorder, Major Depressive Disorder, and Posttraumatic Stress Disorder. I conducted intakes, psychosocial assessments, and risk assessments for students experiencing suicidal ideations via telehealth. Also, conducted CANS preassessment and postassessment with the caseload. The program’s theoretical orientation was centered around the assigned supervisor. My supervisor’s theoretical approach was using an Integrative Model. My caseload contained seven clients.

Hours: 16 hours per week
Portia Bell Hume B.H.-Phoenix Center June 2019-March 2020 C.M.H. Outpatient Clinic Supervisor: Lindsey Osterman, PsyD.

Concord, California
Practicum (Externship)
Responsibilities: Provided individual psychotherapy to adult clients diagnosed with severe mental health disorders comorbidities, and several clients had the HIV/AIDS illness. Various diagnoses of the adult population: Schizophrenia, Schizoaffective Disorder, Bipolar 1 Disorder, Major Depressive Disorder, Body Dysmorphia Disorder, Borderline Personality Disorder, Narcissistic Personality Disorder, Posttraumatic Stress Disorder, and Substance Use Disorder. Conducted clinical intakes, clinical documentation, and progress notes. Utilized various assessments with the adult population: PHQ-9, Risk Assessments, DASS, BDI-II, and BAI. Engaged in collaboration with Contra Costa Mental Health Services, providing management linkage.

The program's theoretical approach was using the Cognitive-Behavioral Model. My caseload contained eight clients.

Hours: 16 hours per week.

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Attachment: City Council Applications (City Council Vacancy Interview Details 2023) Anka Behavioral Health Inc. July 2018-May 2019
The Phoenix Center Supervisor: Lindsey Osterman, PsyD.

C.M.H. Outpatient Clinic
Concord, California
Practicum
Responsibilities: Provided individual psychotherapy and family therapy sessions with clients diagnosed with severe mental health diagnoses: Schizoaffective Disorder, Schizophrenia, Bipolar II Disorder, Borderline Personality Disorder, Narcissistic Personality Disorder, Major Depressive Disorder, Body Dysmorphia Disorder, and Posttraumatic Stress Disorder, and Substance Use Disorder. Many had various comorbidities, and a few had HIV/AIDS illness. Performed multiple assessments with the adult population: BDI-II, BAI, Risk assessments, (NPI), (BPI), and (BDDSS). Conducted annual updates on clients for Contra Costa County. Engaged clinical interventions, case management linkage, and collateral services for the overall being of the client. The program used an Integrated Model in working with clients. My caseload contained ten clients.

Hours: 20 hours per week.

Choice In Aging October 2018-June 2019
Mt. Diablo Adult Day Health Center Supervisor: Barbara Porter, PsyD.

Pleasant Hill, California
Practicum (Externship)
Responsibilities: Provided psychotherapy to both individuals and couples in the geriatric population at the day program. The participants had various mental health diagnoses:

Major Depressive Disorder, Antisocial Personality Disorder, and General Anxiety Disorder. The participants were diagnosed with mild cognitive disorders: early-stage Dementia, early-stage Alzheimer’s, and suffered from multimorbidities. Also, I worked collaboratively with a multidisciplinary team to support the participants. The organization used a Humanist Model in working with clients. My caseload was eight clients.

Hours: 5 hours per week.

Portia Bell Hume B. Health August 2017-August 2018
Full-Service Partnership Program Supervisor: Miguel Hidalgo-Barnes, PsyD.

Richmond, California
Practicum
Responsibilities: Provided individual psychotherapy to clients with severe mental illness, polysubstance dependence, and comorbidities. This population contained severe diagnoses: Paranoid Schizophrenia, Schizophrenia, Dissociative Identity Disorder, Obsessive-Compulsive Disorder, Posttraumatic Stress Disorder, and Major Depressive Disorder. Adding, many in this population were a part of the homeless population.

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Attachment: City Council Applications (City Council Vacancy Interview Details 2023) Facilitated group activities teaching clients social and assertive communication skills.

Conducted risk assessments and annual updates for Contra Costa County. Also, I worked collaboratively with a multidisciplinary team for the client’s well-being. The program utilized an Integrated Model in working with this population. My caseload was eight clients.

Hours: 18 hours a week.

Portia Bell Hume B. Health October 2016-August 2017
Partial Hosp. Day Treatment Program Supervisor: Jess Winn, PsyD.

Concord, California
Practicum
Responsibilities: Provided individual psychotherapy and milieu therapy to clients diagnosed with severe mental illness and performed risk assessments. The following diagnoses were represented in this population: Borderline Personality Disorder, Schizophrenia, Delusional Disorder, and Major Depressive Disorder. This population struggled with suicidality daily; shared rotation of crisis hotline for clients facing a crisis after business hours. Collaboratively worked with a multidisciplinary team and family members to manage severe mental illness. The program used the Integrated Model in working with this population. My caseload was two clients.

Hours: 16 hours per week.

Civicorps October 2015-June 2016
Charter School Supervisor: Joseph Billingsley, J.D.

Oakland, California
Ethnographic Placement
Responsibilities: Conducted observation only with a population of students ranging from 18-26 years of age. Many were high school dropouts, on probation, single parents, and a few were homeless. This population struggled with daily microaggressions, oppression, mental health, and socioeconomic deficits. When welcomed in as a participant, hope and encouragement were offered to achieve their dream of a high school diploma, pursue a college degree, and develop job skills to better their living conditions.

Hours: 4 hours a week.

Clinically Related Experience
San Francisco Night Ministry February 2014-August 2017
San Francisco, California Supervisor: Lyle Beckman, MDiv Minister, Counselor & Volunteer Crisis Line Counselor
Responsibilities: Walked the streets of San Francisco at night, providing individual counseling and religious services to a population that consists of the severely mentally ill,

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Attachment: City Council Applications (City Council Vacancy Interview Details 2023) homeless persons, prostitutes, and polysubstance abusers, offering them resources, hope, and encouragement. Provided counseling and risk assessments on the crisis line for many identified with the LGBTQ community dealing with various psychological issues, suicidal ideations, ageism, ableism, family estrangement, medical matters, HIV illness, and substance abuse/dependence. Further, I provided face-to-face visits for callers in crisis within the San Francisco area. Provided weekly outdoor worship services (Open Cathedral) that included fellowship with the population and individual counseling if needed.

Interprofessional Group Near-Peer Integrated Team Education (IGNITE) Samuel Merritt University ~ October 2017-December 2017
Oakland, CA Supervisor: Sukie Magraw, Ph.D.

Responsibilities: I was trained as a team member for clinical work using TeamSTEPPS developed to address quality and safety issues in various health care scenarios and engaged in clinical simulation laboratory exercises. The team was immersed in clinical situations with a high amount of unpredictability where decision-making and communication skills from each team member were required. Analyzed scenarios to accurately determine where and how errors can occur in health care settings. I collaborated with patients, family members, and other health care professionals in a responsible manner that supported a multidisciplinary team approach.

Assessment Experience
Beck Anxiety Inventory (BAI) Beck Depressive Inventory-II (BDI-II), Body Dysmorphic Disorder Symptom Scale (BDDSS), Borderline Personality Inventory (BPI), California Verbal Learning Test-II (CVLT-II), Child and Adolescent Needs and Strengths (CANS), Delis-Kaplan Executive Function System (D-KEFS), Depression, Anxiety and Stress Scale-21 (DASS-21), Gilliam Autism Rating Scale-II (GARS-2), Kinetic Family Drawing, Minnesota Multiphasic Personality Inventory-II (MMPI-II), Narcissistic Personality Inventory (NPI), NEO Personality Inventory-3 (NEO-PI-3), Patient Health Questionnaire-9 (PHQ-9), Rey Complex Figure Test (RCFT), Rotter Incomplete Sentences Blank 2nd Edition (RISB), Shipley-2 Vocabulary & Abstraction, Symptom Checklist 90-R (SCL-90-R), and Wechsler Adult Intelligence Scale 4th Edition (WAISIV).

Professional Presentations
 Maxwell, H., Bloxham, W., Dise-Hodge, V., & Peterzell, D. (2016, February). Seven hypotheses about how mindfulness meditation increases false-memory susceptibility and possible implications for meditation practice with the elderly. Poster presented at the 19th Annual American Association of Behavioral and Social Sciences (AABSS), Las Vegas, Nevada.  Dise-Hodge, V., Strong-Chavez, T., Cruz, C., & Gould, C. (2017, November). Native

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Attachment: City Council Applications (City Council Vacancy Interview Details 2023) Awareness: Historical events relating to Native Americans in the Bay Area concerning the land and their struggles as a people. Presented at John F.

Kennedy University (JFKU) Pleasant Hill, CA.
 Behrouzian, K., Dise-Hodge, V., & Smith, K. (2018, February). African American history past and present oppression and successes of African American People in America. Presented at John F. Kennedy University (JFKU) Pleasant Hill, CA.

Research
Dissertation Research – Development and Expert Evaluation of A Psychoeducational Brochure to Reduce COVID-19 Vaccine Hesitancy in African Americans.

Chairperson: Dr. Tai Chang Date proposed: December 2022.

Community Service
City of Pleasant Hill Commission on Aging October 2020- October 2024 Pleasant Hill, California
Commissioner
Responsibilities: As a Commissioner, I educate the aging population on various issues (i.e., housing, transportation, financial resources, awareness of mental health issues, and wellness and fitness issues). I have conducted various workshops: December 17, 2020, “Coping with COVID-19 Stressors During the Holidays.” On March 25, 2021, “Coping with COVID-19 Stressors Part 11,” and on May 5, 2021, an “Alzheimer’s & Brain Awareness Forum” in collaboration with the Alzheimer's Association | Northern California and Northern Nevada Chapter East Bay Office, and on July 7, 2022, “A Safe Space to Talk.” The workshops provided a safe space for the participants to share their concerns, issues, and coping strategies during these times of isolation and learn warning signs developed around cognitive decline.

San Francisco Theological Seminary 2010-2014
San Anselmo, California
Student Association Council Member &
Student Rep. for the Board of Trustees Budget & Investment Comm.

Responsibilities: Served as the student voice concerning scholarship and housing issues.

Offered insight from a professional and student’s perspective in terms of investment options.

SPEEDCO 1999-2009
St. Paul Economic Empowerment Development Corp.

Oakland, California
501.3c Board of Director

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Packet Pg. 100 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) Responsibilities: Served as a political liaison and actively engaged the City of Oakland’s political officials and the West Oakland community in developing a working alliance.

Performed various activities alongside Oakland officials to help underserved populations, such as: providing coats for underprivileged kids held annual backpack giveaways for kids and adolescents. Actively distributed hygiene packets to the homeless people conducted blanket giveaways during winter months to the homeless population, and distributed holiday preparations to families and those in need.

Leadership Experiences
Alameda County Psychological Association (ACPA) 2022-2024 Oakland, California
Student Representative for California School of Professional Psychology (CSPP) Responsibilities: Promote membership with ACPA and join other colleagues to support critical political work that protects and enhances our profession. Express how ACPA offers its members numerous continuing education programs, social gatherings, open Board meetings, and other events providing ongoing professional development and networking opportunities.

CSPP | Alliant Student Government Association (SGA) 2021-2023 San Francisco Bay Area – Emeryville, California
Co-Chairperson
Responsibilities: Serve as Chief Executive Officer of the SGA. Represent CSPP|Alliant as a System-wide University Government Association (SSGA) member and attend all SSGA meetings throughout the term of my position. Report all SSGA-related communications to the SFBay SGA. Attend to PsyD. and Ph.D. students' concerns and issues with the other SGA board members. Work in collaboration with fellow Cochairperson to create an equitable resolution of those concerns and issues. Co-sign with the Treasure on all SGA disbursements.

APA Division 38 2019-2020
Society for Health Psychology
Pleasant Hill, California
Student Campus Representative
Responsibilities: Introduced and promoted health psychology to the community at JFKU and kept the community informed about Division 38 events, news, and activities.

Additionally, I promoted and hosted events that showed the advantages of interwoven health psychology and clinical psychology to provide a more holistic approach to addressing the client/patient’s needs.

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Packet Pg. 101 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) John F. Kennedy University 2017-2018
Pleasant Hill, California
President PsyD. Student Council
Responsibilities: Promoted diversity and multicultural events to develop a greater sense of community at JFKU. Organized outreach for the survivors of the Northern CA Wildfires by collecting and donating coats and sweaters. Also, I developed collaboration between JFKU and outside organizations to create a successful event.

John F. Kennedy University 2016-2017
Pleasant Hill, California
Co-President PsyD. Student Council
Responsibilities: Collaborated with the Former Dean on a name change for the Doctoral of Clinical Psychology Department at JFKU. Performed surveys and community meetings with the Dean and student body, working together on the name change. The resolution was that the department name being changed to College of Psychology.

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Packet Pg. 106 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) Why do you want to be on the City Council?
Make a difference: By joining a city council, I will have the opportunity to shape the policies and laws that govern the community. I will work to improve public services, promote economic development, and address issues that are important to our neighbors.

Represent our community: As a city council member, I will act as a representative of our community and be responsible for listening to and advocating for the needs and concerns of our constituents.

Be informed: As a city council member I will have access to information and resources that can help us stay informed about important issues facing the community.

Gain valuable experience: Serving on the council will be a valuable learning experience that will help me further my leadership skills and gain a better understanding of how government works.

Connect with our community: As city council members have the opportunity to connect with other community leaders, business owners, and residents, this will us be more aware of our mutual challenges Make an impact on local issues: Being a city council member will allow me to be at the forefront of local issues, for example, laws that protect the environment, support small businesses, or promote public safety.

Give back to your community: Joining PH city council is a way for my business and me to give back to our community and make a difference in the lives of our neighbors.

What experience would you bring to the Council that you believe would be of most benefit to the City and its residents, businesses, and visitors?
Leadership experience: I am currently the CEO of Skali Inc, a Emergency Medicine as a Service corporation based out of PH. Having leadership experience will help me navigate the decision-making process, manage conflicts, and build consensus among council members and community members.

Business experience: I am currently the CEO of Skali Inc, a Emergency Medicine as a Service corporation based out of PH. I can bring a valuable perspective to a city council on issues faced by business big and

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Packet Pg. 107 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) small. This experience helps me understand the needs of local businesses and the impact that city policies can have on them.

Community involvement: I was a part of HIMSS, PMI of SF and Colorado Springs. Being active in the community and having a deep understanding of the community's needs and concerns would be beneficial to the city council.

Financial expertise: As CEO, I currently manage the budget of our organization. My understanding of budgeting, financial management, and financial analysis will be an asset to a city council. This will help me make informed decisions about the city's budget and financial policies.

Public service experience: My last job was at the City and County of SF, where I lead multiple Ambulatory projects. This experience working in public service, I bring valuable perspective to the council. Working for the city of SF, I now understand the inner workings of government and how to navigate the bureaucracy effectively.

Parks and Recreation - My wife and kids actively use the parks and other facilities in and around the city and are very eager to help with promoting them.

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Packet Pg. 108 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) Husein Attarwala
| [email protected] |LinkedIn

PROFESSIONAL PROFILE
Clinically trained, healthtech leader with nearly 15 years of extensive experience working for some of the largest EHR vendors and healthcare organizations. Demonstrated strategic acumen and ability to think at a systems level, translating mission to strategy to action steps, while executing and measuring progress against ambitious goals.

Known for building successful relationships with business partners, senior leadership and the C-suite. Strong understanding of innovative pricing models for value based care payments. MBA from Kellogg School of Management at Northwestern University.
• Fund Raising • EHR/EMR
• Management Consutling • Healthcare information systems

EXPERIENCE
Skali Inc (www.skalillc.com), San Francisco, CA May 2021 – Present Founder/CEO
Developed a one of a kind – Tele-Emergency Medical Services platform for In-flight Medical Emergencies. Grew company from the ground up with a team of 9.
• Started from scratch and built a team of 9 individuals • Raised $20K through UCSF Hackathon
• Raised $100K in a SAFE round via Forum Ventures
• Successfully tested the platform on 2 airplanes
• Negotiated a deal with eTT aviation (White label agreement) to sell our service and software to their existing airline customers
• Negotiated a deal with Redox and Vituity physician group San Francisco Dept. of Public Health, San Francisco, CA Jan 2019 to April 2022 Technical/Team Lead (EpicCare Ambulatory/MyChart/Care Link) • Led the Epic Ambulatory and MyChart team in the implementation of 70 specialties and Primary Care Clinics at the San Francisco Department of Public Health (SFDPH) • Collaborated with IT director to maximize the use of MyChart for COVID-19 mass vaccination effort for SFDPH • Manage and lead three integrated work groups for device integration and hardware configuration comprising of 28 analysts
• Member of the implementation team for Whole Person Integrated Care – Population Health for SFDPH • Led Epic Willow (Pharmacy) implementation for the outpatient team • Provided support for the implementation of EpicCare Link (Web based version of Epic EMR) for SFDPH • Negotiated contract requirements with Stoltenberg Consulting Inc. for Managed Services Contract for MyChart support
• Managed Implementation of Regulatory and Quality Reporting (RQR) for SFDPH outpatient setting (Meet CMS guidelines for HEDIS, Ryan White, and other regulatory requirements) • Partner with SFDPH Leadership on Revenue and Charging Schedules for outpatient setting • Set direction, scope development and ambulatory set-up for Phase 1 of Epic Implementation at SFDPH Contineo Health, Colorado Springs, CO 2013 to 2018
Epic systems Lead, Population Health and Ambulatory Services, 2017-2018 Again, add description of role – size, scope, scale, responsibities.

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Packet Pg. 109 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) • Collaborated with CEO and business development team to target and secure new business; internal project management policy development
• Led a team of analysts and vendor staff in the implementation of Integrated Machine Learning Platform for Children’s Hospital Colorado - 1st pediatric implementation for Epic Cosmos • Developed strategy for implementation for Integra ACO, for Care New England. Work with executive leadership to understand and implement MSSP contracts with payors; • Implemented Epic EMR, led upgrade (Refuel) projects.
• Led build teams for Research (Oncology), Healthy Planet (Population Health) and Cosmos (Integrated Platform for Machine Learning) platform
• Directed a team of analysts and vendor staff in the design, build and implementation of Epic Telemedicine module for a hospital to clinic visit setting, resulting in a $250,000 grant for Harris Health County, TX • Directed cross-functional teams in installing hardware and integration of third party software with Epic Epic Clinical informaticist, 2013 to 2016
• Wrote the Project plan, created the workflow structure, identified key stakeholders, defined the project scope, set-up timelines and defined Epic constraints for the build • Managed timely deliverables for Population Health projects with the Complex Care Management Program for the chronically ill population
• Created and owned reports and dashboards for an Accountable Care Organization St John’s University, Queens, NY 2010-2013
Adjunct Professor/Research
• Designed novel synthetic routes and perform large-scale syntheses of quinolinoxy-pyrimidine analogs as investigational drugs for the treatment of pain and inflammation • Planned and led laboratory sessions. Assist students individually with problems or material they find difficult to understand. Coordinate materials, conduct lab sessions, and grade lab reports • Instructed organic and general chemistry labs to organic chemistry majors, physician assistants and pharmD students.
• Taught the fundamentals of organic chemistry, keeping complete and accurate scientific notes and assisted students with multi-step syntheses of compounds

EDUCATION
Kellogg School Of Management, Northwestern University Chicago, IL Executive Master of Business Administration (EMBA) - Cohort 124 July 2022 St. Johns University Queens, NY
M.S., Pharmaceutical Sciences September 2013
University of Mumbai Mumbai, India
B.Pharmacy May 2010

ADDITIONAL DATA
Tech: Healthcare IT applications and processes including IT Strategic Planning, Budget Authority, Software Needs Assessment, Software Development, Business Analysis, Software Requirements Management, Software Testing, Program/Project Management, and Healthcare Interface exchanges HIEs.

Languages: English, Hindi, Gujrati
Certifications:

Epic MyChart EpicCare Ambulatory

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Packet Pg. 110 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) Epic Cadence Epic Prelude
Epic Healthy Planet Epic Data Courier
Epic Care Everywhere MyChart Billing Badge
Epic Care Link and Plan Link Admin EpicCare OTX
Epic Health Maintenance Badge Clinical Workspace Configuaration Badge

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Packet Pg. 115 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) Attachment from Allen Vinson
In what way(s) are you or have you been active in the Pleasant Hill community? * I have served on the Pleasant Hill Planning Commission since 2016. I have been involved in the review and approval of several major projects, including updating the General Plan, the new Library, Choice in Aging, new subdivisions and related projects, as well as all the other matters and issues that come before the commission.

I served one year as Chair of the Planning Commission and was a member of GPAC early in the process.

I currently represent the Planning Commission on the Economic Development Committee.

My wife Sandy and I served for 13 years as members of the Pleasant Hill 4th of July Commission. I served as President for two years. Planning began every September and culminated with a full day of events on the 4th. For 9 years I chaired the Firecracker 5K Fun Run and helped plan and work on all of the day’s events: Fun Run, Parade, Party in the Park and Fireworks show at College Park High School. I negotiated the use agreement with MDUSD for the use of the field at College Park for the fireworks show. I was also involved in fundraising for the event.

In 2018, my wife Sandy and I were recognized as Pleasant Hill’s Citizens of the Year for 2017.

That year, I also obtained a grant to fund the installation of a bench by the Hospice Tree next to the Rec and Park offices.

On behalf of our local Veterans Day Committee and the 4th of July Commission, I have appeared before the Pleasant Hill Rec & Park Board and the City Council Budget Committee to submit written proposals and oral presentations to successfully partner with these entities in sponsoring and hosting these events.

I volunteer for a number of Pleasant Hill events, so I am often out and about interacting and observing the city and its residents.

This past year, I volunteered at three Rec and Park events: Easter Egg Hunt, Haunted Trail and the Holiday Festival. I handled check-in for the Easter Egg Hunt, was a greeter on the Haunted Trail and a photographer at the Holiday Festival. It was evident that Pleasant Hill has and attracts many young, diverse families. All enjoyed themselves.

I have also volunteered at the summer Blues and Brews Festival, the Chamber of Commerce Art, Wine and Music Festival, Meals on Wheels, turkey carving for Christmas for Everyone and other local events and activities on a regular basis.

Briefly, other community activities in which I have been involved include:
•President of the Rotary Club of Pleasant Hill 2017-18/Current Membership Chair

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Packet Pg. 116 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) •Chair of the Rotary Club’s St. Patrick’s Auction Committee •Publicity Chair – Pleasant Hill 4th of July Commission – 6 years •Pleasant Hill Elementary School Site Council
•Assisted in development of PHE school safety plan
•Pleasant Hill Baseball and Soccer Associations coach and commissioner •Participant in Community Service Day
•Volunteer photographer for various events
Why do you want to be on the City Council?
The decisions made by local government, such as city council, school boards, and water districts, have a daily impact on the residents of Pleasant Hill. I have been involved in making such decisions as a member of the Planning Commission and would like to continue that role as a council member.

Having served on the Planning Commission, a position on City Council is a logical next step for me. I have the experience of 6 years of Planning Commission meetings. In addition, I have attended or watched almost every City Council meeting for the past few years. I have also watched every Pleasant Hill Rec and Park meeting for the past 2 ½ years, so I have a great deal of knowledge about what is going on in our city.

I have periodically watched other commission and city meetings, such as Commission on Aging, Budget Committee and Civic Action Commission, and am familiar with their roles.

At the current time, I notice that two committee vacancies that may be filled by the new appointee include the General Plan Committee and the Interview and Nominating Subcommittee. My experience on GPAC and the Planning Commission would be useful for serving on the General Plan Committee and as someone who has been an employer and interview panel member, my experience would be beneficial to this subcommittee.

As pointed out elsewhere in this application, I have successfully chaired and led the Planning Commission, the non-profit 4th of July Commission and the Rotary Club of Pleasant Hill.

Anyone applying for City Council needs to know that if appointed, they will be taking on a great deal of work. I understand that. I am not an applicant that is telling you what I will do if selected – I am already doing work on behalf of the city. If selected, I am well prepared to assume the role of council member.

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Packet Pg. 117 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) What experience would you bring to the Council that you feel would be of most benefit to the City and its residents, businesses, and visitors?
As a member of the Planning Commission, I have experience reviewing lengthy board packets, sharing opinions, collaborating with fellow commissioners to find solutions to problems, interacting with the public during public comment and making findings of fact.

As a member of the Economic Development Committee, I was involved in the creation of the highly successful Pleasant Hill Perks program.

While serving as President of the Pleasant Hill 4th of July Commission, I handled unexpected problems or issues that arose during the planning or on the day of the event. Members of the public would often state that they were surprised by and appreciative of how quickly I responded to emails or other inquiries about the event.

I was an attorney for over 40 years. I served as the managing partner of a law firm specializing in education law. My practice emphasized general school law, administrative hearings, employer-employee issues and facilities/construction issues.

EXPERIENCE
Hearing Officer
I served as a hearing officer for school districts and county offices of education on a regular basis.

My role included:
- Serving as the independent hearing officer to conduct the hearing and prepare the proposed decision for the Governing Board or County Superintendent, or - Conducting the hearing for the Governing Board. The board members are in attendance and make the final decision. My role was to serve as the hearing officer and conduct the hearing, including introduction of evidence, opening statements and stipulations, swearing in of witnesses, ruling on objections, advising the board on relevant law, and assisting in preparation of the decision.

Legal Counsel for School Districts and County Offices of Education I worked with California school districts and county offices of education for almost 40 years.

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Packet Pg. 118 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) I have represented school districts in contract negotiations, facilities and construction matters, administrative hearings, civil litigation, developer fee issues, district reorganizations, Brown Act issues, sexual harassment issues, election issues, conflict of interest, employee discipline and student related issues.

EDUCATION
B.S. Business Administration, graduated with honors, California Polytechnic State University, San Luis Obispo
J.D., with honors, John F. Kennedy School of Law

SEMINARS, CONFERENCES & PUBLICATIONS
When actively practicing law, I presented numerous seminars for school districts, county offices of education, and other associations, on a variety of topics, including sexual harassment, work related illness and injury, the Brown Act, the California Public Records Act, employee evaluations, public records requests, and collective bargaining.

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Packet Pg. 119 Attachment: City Council Applications (City Council Vacancy Interview Details 2023)

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Packet Pg. 123 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) ATTACHMENT For City Council Review (Andrei Obolenskiy)
Please indicate any further information or comments you wish to make that would be helpful in considering your candidacy. (Continued)
● As a youngster I grew up non-traditionally. As a result of hardship in my family I moved in with a friend's family when I was 11. They took me in, treated me the same as the rest of the 8 kids, gave me a new foundation to build from, and to this day are a second set of parents, siblings, and many nieces/nephews! My second father Tony Prieto is from Mexico City. In the house we spoke spanish. It took a bit of time but I not only learned the language quickly, but I also learned the culture. Living there from 11 years old to 19 years old I spent many summers in Mexico City with relatives, learned the value of being an entrepreneur, and learned the value of family. I am happy to take my kids to Mexico to see their cousins, and they love seeing Grandpa Tony and Grandma Rosie! ● It is my life experience, and the people that have been in my life that bring me to fill out this application. It is a sense of duty to others above myself that motivates me to want to be on the Council. I thank the council for their consideration and look forward to being a positive peer giving alongside you.

Letters of recommendation
(Family we Sponsored from Kyiv, Ukraine)
----- Forwarded Message -----
From: Сергій Тощаков <[email protected]>
To: [email protected] <[email protected]>
Sent: Wednesday, January 18, 2023 at 08:50:09 PM PST
Subject:

Andrei, you are such a kind person as you deserve deep respect! I do not have enough words to express my gratitude! Thank you for inviting me to United States. [email protected]
—------------------------------------------------------------------------------------------- ----- Forwarded Message -----
From: Софія Тощакова <[email protected]>
To: [email protected] <[email protected]>
Sent: Wednesday, January 18, 2023 at 08:52:23 PM PST
Subject:

You are a man with a great heart. Thank you that in a difficult time you be able to help me and my family to leave Ukraine during the war. I will remember your deed forever and sincerely.
[email protected]
+

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Packet Pg. 124 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) ----- Forwarded Message -----
From: Olena Toshchakova <[email protected]>
To: [email protected] <[email protected]>
Sent: Wednesday, January 18, 2023 at 09:25:43 PM PST
Subject:

You are really loyal friend. Thank you for your support. Your help for us is very important and will not be forgotten . Thank you for your timely assistance to leave Ukraine during the war. [email protected]
----- Forwarded Message -----
From: Анна Тощакова <[email protected]>
To: "[email protected]" <[email protected]>
Sent: Wednesday, January 18, 2023 at 09:27:35 PM PST
Subject:

Andrei, you are really a person who will always help. I thank you for the help and support given to me in a difficult moment, I express my respect and gratitude for indifference and kindness.Thank you for helping my family to import into the United States during the war. [email protected]
Long Time Business Associates/Friends
James Patrick Kenney Jr
3120 Oak Rd, #402
Walnut Creek, CA 94597
[email protected]
January 17, 2023
To: Pleasant Hill City Council/Application Committee
IR: Andrei Obolenskiy Application
Dear Pleasant Hill City Council Application Committee,
I have known Andrei for the last 10 years and I believe he would be a true asset as a member of your council. We have had both a personal and professional relationship so I have had a chance to get to know him on multiple levels. Andrei is an extremely motivated individual who gets things done. When he sets an objective, he follows it through fruition.

What he cares about the most is his family, his career, and his community.

I have sought out his consulate on many personal and professional matters. His experience and insight were very helpful to the matters I needed perspective on. But what is much more important than his extensive experience is the fact that he genuinely cares. That is a

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Packet Pg. 125 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) virtue that I believe is necessary for a member of your committee.

As a former resident of Pleasant Hill and member of a nearby community, I highly recommend Andrei for the open position. If you select Andrei, you will be very happy with your decision. Please feel free to contact me with any questions.

Best regards,
Jim Kenney
Regional Vice President, Skyway Capital Markets
Lance Hendry
Thu, Jan
12, 12:20
PM
to me
To Whom it May Concern,
During the last 15 years that I’ve been Andrei’s friend, I have witnessed him display Exceptional skills.

I am confident that Andrei’s attitude and skills would contribute to any organization.

Please do not hesitate to contact me with any additional questions you may have.

Lance Hendry

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Packet Pg. 126 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) Kiku Johnson
7203 N Knowles Avenue
Portland, OR 97217
[email protected]
January 23, 2023
To: Pleasant Hill City Council/Application Committee
Re: Andrei Obolenskiy Application
Dear Application Committee,
I first met Andrei Obolenskiy in the first year of the COVID-19 pandemic during Rainbow Community Center of Contra Costa County’s 2020 Pride month of events. I served as Rainbow’s executive director February 2020 through November 2022. All but one of our Pride events that first year was virtual, our beloved Pride On Wheels! Also known as POW! POW! Was an opportunity for our LGBTQIA+ community and our supportive allies to be visible in a time when we were deeply sheltered in the pandemic. We assembled an entourage of a dozen plus vehicles that we decorated with rainbow and ally colors and symbols as we drove through the county to key locations to show solidarity with our counties amazing cities and communities. Andrei showed up with great enthusiasm and pride as a committed ally, long before my tenure with Rainbow. I learned that day about exactly how a cisgender and straight ally can represent and build bridges to connect, dispel fear and misconceptions about the queer community, and lead in community with consistent integrity and voice that embody the values of our organization.

Since that day, Andrei has shown up and amplified at nearly every one of our fun and educational Rainbow events like POW! He has educated me about the hardworking citizens of Pleasant Hill with his commitment to the needs and growth of the city. He has helped Rainbow with ensuring our one agency vehicle, that we debut at POW!, has been serviced ongoing through his business, Main Street Auto, keeping our volunteers and staff safe when our organization had to pivot, like all places had to, when we were presented the shelter order, so food and basic needs could be delivered to the door steps of our older adult and immunocompromised community members. Andrei has shown us what community care and awareness is in real life with real action.

Andrei is a champion of all marginalized community members, not only the LGBTQIA+ community. We have had in depth conversations about championing women, in leadership and visibility, and inviting people to share their ideas and voices, especially if they have been repeatedly marginalized and not given platforms in which to lead. He invites these conversations and investigations to strategize for resources and supporting a thriving city like Pleasant Hill. His leadership skills are exhibited by how he enters a room with authentic warmth and awareness, learning with every opportunity what someone, their family, and their aspirations are and how to connect and lift them up. As an intersectional transgender man of color, product of an immigrant, who led a progressive nonprofit organization and community in the county, I recognized Andrei’s amazing lived experience previously in a non-American culture, nonEnglish language, and living with and raised by community members who were marginalized, he is a rare lens that truly listens and understands people. Andrei follows through, cares, and acts on what he promises.

I would like to share my unwavering support for Andrei’s ability to represent the City of Pleasant Hill as the next city council member.

Respectfully Submitted,

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Packet Pg. 127 Attachment: City Council Applications (City Council Vacancy Interview Details 2023)

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Packet Pg. 128 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) Andrei brings to our local Slavic community. He has been a trusted partner for many years. He might not have been very known as a volunteer in Pleasant Hill until recently, but he has been a big help behind the scenes regionally in our community for a very long time.

We will reluctantly share him with you!
I met Andrei when his wife came to teach with me 13 years ago.

Theater Skaska was growing and I wanted someone to teach Russian Language in conjunction with the performances we taught the kids and eventually performed all over the east bay. As our business relationship grew so did our friendships. I taught Andrei's children and still do to this day, and recently was at their home to see the beautiful baby boy Constantine that was just born.

You see when knowing a family for this long you understand their character, and really get to know who they are. Andrei and his wife are very trusted partners. We rely on them countless times in volunteering for our various performances. Andrei goes above and beyond by helping to secure sites for our cultural performance, and is always there when we need him for setup/tear down of our stages. He assisted us in finding our new space in Walnut Creek when we lost our previous place at the Shell Ridge Church. We don't know what the program would be like without the Obolenskiy family!
Recently with the conflict in Ukraine I personally know Andrei has brought over 2 members of an extended family from Kyiv, and we are discussing a donation program to provide funding for children displaced by the crisis to come to our theater studio. This will give them a new foundation of friends, and a caring place to be secure.

As a leader in the Slavic community I stand behind Andrei Obolenskiy as a regional leader we need to give our community voice, and continue to help the local immigrant community. He has always been a stable rock we can count on that when he commits to something he does it. It is not just me who supports Andrei, it is the local former Soviet community that also stands behind Andrei Obolenskiy. He has been involved in our local community for over 20 years. Please see the link below where our community was highlighted in the East Bay Times a few years ago. Andrei was one of the community members who helped make this article possible to bring awareness to our community:
https://www.eastbaytimes.com/2018/02/03/contra-costas-russiancommunity/ Duties as Treasurer for ASCCA

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Packet Pg. 129 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) ASCCA Policy # 2-1D
ASCCA Treasurer
Amended February 8, 2015
Adopted October 24, 1996
Basic Functions
The Treasurer is a key member of the Executive Committee and assists the President in the performance of his/her duties and ensures compliance with all fiscal policies of the Association.

Duties, Responsibilities and Authority
• Serves as chair of the Budget & Finance Committee, as a member of the Executive Committee and the Board of Directors.
• In conjunction with the Budget & Finance Committee and management staff, ensures that the Association receives timely and financial statements. • Monitor expenditures, income, and cash flow through the monthly statements. • Help monitor the Association's long-term investments.
• In conjunction with the Budget & Finance Committee and management staff, reviews Association expenditures and financial status on a regular basis to ensure overall fiscal integrity.
• Review all checks drawn on a monthly basis, in accordance with policy 2-12. • Stay abreast of Association activities and be prepared to offer practical and philosophical suggestions and advice.
• Ensures that regular financial reports are submitted to the Board of Directors and Executive Committee and presents an annual financial report to the membership.
• Consult with the Executive Director, as needed, in the preparation of a draft annual budget in accordance to policy 2-12.
• Reach out to the Chapters to verify financial compliance in accordance with the chapter affiliation agreement.
• Represents the Association with other associations, industry groups, chapters or other organizations as assigned by the President or Board of Directors. • Performs other duties assigned by the President or Board of Directors, which may include serving as chair or member of other committees.

Relationships
The Treasurer works closely with the Executive Director and qualified staff to produce readable, useful financial reports for the Executive Committee and the Board of Directors.

Policy Status: Amended
Last Policy Status Date: February 2015

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Packet Pg. 130 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) 1 ASCCA Policy # 2-12
Budget, Financial Projections & Expenditures
Amended: September 27, 2015
Amended: August 31, 2004
Amended: August 1998
Adopted: January 1987
Purpose: The purpose of this policy is to establish how the annual budget shall be adopted, the procedure for members to utilize when requesting financial information, budget augmentations, expenditure of funds, and the settling of disputes when they arise relative to the expenditure of funds.

1. Preparation and Adoption of Annual Budget
A. The Executive Director is responsible for annually preparing and presenting a Draft Budget to the Executive Committee during November.

B. The Executive Committee is responsible for reviewing the Draft Budget prepared and presented by the Executive Director and making changes to the Draft Budget for presentation to the full Board of Directors as a Recommended Budget during December.

C. The Board of Directors is responsible for reviewing the Executive Committee’s Recommended Budget and making changes to the Recommended Budget. The Board must approve the proposed budget, by majority vote, prior to the end of the current fiscal year.

2. Members Requesting Financial Information
A. Requests for financial information can come from any member in good standing. This request shall be in writing and transmitted to the Treasurer and the ASCCA Executive Director. Members seeking financial information are asked to be as specific as possible when making their request. A member can review financial information during normal business hours at the ASCCA headquarters.

3. Budget Augmentations
A. Any established and recognized committee or task force may request the annual budget be augmented for a specific purpose. All requests for augmentation must be sent through the Executive Committee for their review and recommendation prior to being considered by the Board of Directors. In their recommendation to the Board of Directors for the budget augmentation, the requester shall explain what the augmentation of funds will be used for and give the amount they are asking the budget to be augmented.

B. Any member of the Board of Directors may request the annual budget be augmented for any purpose. All requests for augmentation must be sent through the Executive Committee for their review and recommendation prior to consideration by the Board of Directors. When making a motion for a budget augmentation, it is recommended the Board member explain what the augmentation of funds will be used for and give the amount they are asking the budget to be augmented.

4. Financial Reports

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Packet Pg. 131 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) A. A complete list of checks drawn and all relevant documents received from the accounting office shall be transmitted to the Treasurer on a monthly basis for review.

B. The Treasurer or his/her designee (i.e., staff) is responsible for preparation of a monthly synopsis of the Financial Report. The synopsis and the full Financial Report 2 shall be submitted to the Executive Committee and the Board of Directors for review. A summary quarterly report will be given to Chapter Representatives four times a year.

5. Expenditure of Funds
A. The Executive Director is responsible for authorizing routine expenditures that are within budget. Expenditures on behalf of committee activities shall be authorized through the staff liaison to the committee or the Executive Director.

B. The Executive Director approves travel expense for staff, Chapter Representatives, Board members, and committee members. Special cases in dispute shall be settled by the Executive Committee.

C. During the course of each year, there are cases which may not be clearly defined in ASCCA’s policy statements or budget definitions. When there is a minor expenditure that falls into this definition, the discretionary decision making is left to the Executive Director. Should a question arise as to the Executive Director’s decision, the issue shall be referred to the Executive Committee for resolution.

Policy Status: Approved
Last Policy Status Date: September 27, 2015

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Packet Pg. 132 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) 3 ASCCA Policy # 2-12A
Operating Funds Investment Policy
Amended: 9/27/15
Adopted 12/3/2008
DEFINITION:

Operating Funds are all ASCCA funds not restricted or designated. Operating funds at a minimum will be maintained in an amount equal to six months operating expenses. Operating expenses are ASCCA approved budget expenses for Board of Director meetings, General Administrative expenses and Professional Services expenses.

OBJECTIVES:

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Packet Pg. 133 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) The objective of the ASCCA’s operating funds investment policy is to obtain the maximum possible return on operating funds while assuring preservation of capital and maintenance of sufficient liquidity.

MANAGING COMMITTEE:

The investments will be administered by the Executive Committee. The ASCCA outside Investment Manager may be used as a consultant when choosing investment vehicles. The election of an outside Investment Manager will be determined by the Executive Committee.

INVESTMENT GUIDELINES:

1. The Executive Committee is authorized to invest operating funds in deposit accounts, certificates of deposit at commercial banks, savings and loans and money market funds that invest in U.S.

Government backed securities with maturities of one year or less. The FDIC limits shall be observed for certificates of deposit.

2. The Executive Committee is authorized to invest short-term cash surpluses in United States Government obligations or federal agency obligations, which are backed, by the full faith and credit of the United States Government, with a maturity of one year or less.

3. All funds that are not part of the operating funds shall be invested as directed by the Long Term Non Operating Fund Investment Policy.

4. Purchases of securities not outlined above require prior approval by the ASCCA Executive Committee.

ADMINISTRATIVE REQUIREMENTS

1. Transfers from investment funds to operating funds must be approved by the Executive Committee. 2. The Executive Committee will review and manage the cash flow and transfers between funds. 3. A cash analysis of the operating funds projected below $30K, may warrant a transfer.
4 INVESTMENT REPORTING:

1. The Executive Committee shall review monthly the status of investments and report such on a quarterly basis to the Board of Directors.

2. The Executive Committee shall review the investment policies at least annually with input from the outside Investment Manager. It is highly recommended that the annual review be conducted at the beginning of the fiscal year.

Policy Status: Approved
Last Policy Status Date: September 27, 2015

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Packet Pg. 134 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) 5 ASCCA Policy # 2-12B
Long Term Non-Operating Fund Investment Policy
Amended 2/26/2020
Amended 9/27/2015
Adopted 12/3/2008

BACKGROUND

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Packet Pg. 135 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) The funds covered by this investment policy statement are comprised of the following funds:
• Designated Reserve Funds
• Other Non-Operating Funds
Although there are no current needs for these funds, it is anticipated that these assets will be used in the future to meet the needs of ASCCA.

PURPOSE
The purpose of this statement is to establish a clear understanding regarding the investment policies and objectives of these assets between ASCCA, Executive Committee, association management staff and any outside Investment Manager(s) that ASCCA may engage.

MANAGING COMMITTEE:

The investments will be administered by the Executive Committee.

RESPONSIBILITIES
The Executive Committee is responsible for selecting an Investment Fund Manager, as defined in Policy 2-12C.

OBJECTIVES
Investments will be made for the sole interest and exclusive purpose of providing returns for the ASCCA. The assets must be invested with the care, skill and diligence that a prudent person acting in this capacity would undertake.

The objectives of the account should be pursued as a long-term goal designed to maximize the returns without exposure to undue risk. Knowing that ASCCA understands that fluctuating rates of return are characteristic of the securities markets, the Executive Committee and the Investment Manager's primary objects should be long-term appreciation of the assets and consistency of total portfolio returns.

The Executive Committee and Investment Manager, in consultation with the Board of Directors, have complete discretion over the timing and selection of securities following the investment requires within this investment policy.

ASSET ALLOCATION
This asset allocation policy has been developed after examining the historical relationships of risk and returns among asset roles, and is designed to provide a reasonable rate of return without undue risk.
6 TARGET ASSET ROLE TABLE
Asset Role Max Percent Target Percent Minimum Percent
Growth 65% 55% 40%

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Packet Pg. 136 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) Risk Reducing 60% 45% 35%
Return
Enhancement*
10% 0%
* Enhancement not achievable until investment amount reaches a minimum of $1million. COMMUNICATIONS
Meetings will be held on an as needed basis between ASCCA, Executive Committee and any Investment Managers to discuss:

1. The performance and risk levels considering the stated policies and objectives.

2. The effects of changes within any outside Investment Manager's organization on investment philosophy, strategy and performance.

INVESTMENT REPORTING:

1. The Executive Committee shall review monthly the status of investments and report such on a quarterly basis to the Board of Directors.

2. The Executive Committee shall review the investment policies at least annually.

3. The Investment Fund Manager will provide a report at least twice annually on the condition of the investment fund(s). The Executive Committee will review the report and will provide it to the Board of Directors.

Definitions
Growth – Tend to carry higher levels of risk yet have the potential to deliver higher returns over longer investment time frames.

Risk Reducing – Diversifying strategies that complement growth and return enhancement policies.

Return Enhancement – Longer term illiquid allocation to drive additional return.

Policy Status: Approved
Last Policy Status Date: February 26, 2020

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Packet Pg. 137 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) 7 Policy# 2-12C
Investment Fund Adviser
Adopted August 2016
Selection of the Investment Fund Adviser
The Executive / Finance Committee will review and recommend to the Board of Directors the association’s third-party Investment Fund Adviser. The following factors that will be considered when selecting an investment fund adviser:

1. The Investment Fund Adviser should either be a Registered Investment Adviser (RIA) or Investment Adviser Representative (IAR).

2. The Committee will review the adviser’s compliance record at FINRA.org, SEC.gov, and the California Department of Business Oversight to determine if the adviser has investor, company, or regulatory agency complaints.

3. Will consider the adviser’s experience by assessing time in the industry, higher educational training (e.g. graduate school) and industry certifications (Chartered Financial Analyst (CFA), Certified Financial Planner (CFP), licensing exams – e.g.

Series 7, 65).

Investment Fund Adviser Responsibilities
The Investment Fund Adviser will work with the Executive / Finance Committee to meet the association’s financial investment goals as defined in Policies 2-12A Operating Funds Investment Policy and 2-12B Long Term Non-Operating Funds Investment Policy.

1. Provide timely communication of material changes in personnel and ownership, investment strategy, or other pertinent information.

2. Annually affirm compliance with agreed guidelines.

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3. Provide Standards for Attestation Engagements (SSAE) 16 reports, as appropriate. 4.

Provide at least quarterly a reporting of investment activities, and additional information as required for proper monitoring.

5. Meet as requested with the Executive Committee.
8 ASCCA Policy # 2-14
Collection and Payment of Membership Dues
Amended May, 2010
Amended March, 2010
Amended June, 2008
Amended March 20, 2005
Amended March 23, 2003
Adopted May 20, 2001
The permissible methods and frequency by which membership dues are to be remitted to ASCCA (Association) and its Chapter Affiliates (Chapter) are as follows:

I. GENERAL MEMBERS: Members Who Do Not Belong to an ASCCA Chapter Affiliate - All Association members, regardless of category, who are not members of a Chapter shall be invoiced annually and pay their membership dues to the Association office. The Association Office shall be solely responsible for invoicing these members and collecting the dues.

II. Annual Dues Billing Agreement - By November 1 of each year, the Chapter will notify the Association office of their intent to either directly bill the Chapter dues or jointly bill with the Association. The Chapter’s intent will be provided via the Annual Dues Billing Agreement on which any billing terms will be reported for the coming year. If the Chapter does not inform the Association of a change in billing amount, frequency or special items (e.g., donation lines or advertising) by November 1, then the billing terms will remain the same as the previous year.

III. CHAPTER JOINT BILLING METHOD: The Joint Billing Method shall be used by a Chapter that agrees to jointly bill members on a single invoice with the Association dues - Members shall be billed annually, semi-annually, or quarterly, depending upon the directive of the Chapter Affiliate Board of Directors. The Association office shall be responsible for invoicing these members and shall work with the Chapters to facilitate collection of the dues. An individual may, with the approval of the Association office, convert from quarterly to semiannual or annual payments.
a. The Association office shall forward the chapter portion of the dues to the chapter, along with a report of paid and unpaid members on a monthly basis and retain the Association portion of the dues collected.

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Packet Pg. 139 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) b. The Association office will report to the Chapter Treasurer monthly. The monthly report at a minimum will consist of all outstanding dues balances and payments received. Notice to the Treasurer of outstanding dues notices will serve as notice to the Chapter of delinquent dues to facilitate local dues collection efforts.

IV. CHAPTER DIRECT BILLING METHOD: If a Chapter invoices its members directly it is only permitted to bill for Chapter Dues - All ASCCA members, regardless of category, shall be billed annually, semi-annually, or quarterly, depending upon the directive of the Chapter Board of Directors. The Chapter shall be solely responsible for invoicing these members and collecting the dues for Chapter dues only. The ASCCA office will bill separately for Association dues.
a. Association Dues Remitted to Chapter in Error: If a member erroneously sends association dues directly to the Chapters then the Chapter must forward Association
9 dues to the Association office on behalf of member. The failure of a Chapter to forward collected Association dues to the Association office within 60 days of receipt may be subject to the Association withholding the equivalent amount from any moneys due to the Chapter.

A Chapter assumes the risk when submitting payment to the Association on behalf of unpaid members. No credits will be given for dropped members for whom dues have been paid by the Chapter.

V. BILLING SCHEDULES:
a. Quarterly Payment of Dues – Members who pay their dues using the quarterly method shall have quarterly due dates of January 1, April 1, July 1, and October

1. b. Semi-Annual Payment of Dues - Members who pay their dues using the semi annual method shall have a semi-annual due date of January 1, and July 1. c. Annual Payment of Dues - Members who pay their dues using the annual method shall have an annual due date of January 1.

VI. DELINQUENT DUES:
a. Members who have not remitted their dues either to the Chapter or the Association within 90 days of the due date (the beginning of the dues cycle) shall have all of their rights and privileges of membership terminated until remittance is made. b. The Association and the Chapter have an obligation to follow the procedures outlined in policy 4-6 when cancelling a member. At a minimum the association and the Chapter will comply with California Corporations Code §7341(c) when notifying a member prior to termination of membership for nonpayment of dues.

Policy Status: Approved

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Packet Pg. 140 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) Last Policy Status Date: May 2010
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Packet Pg. 141 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) Andrei Obolenskiy
212 Elaine Drive ● Pleasant Hill, CA ● Phone: ● [email protected]

SUMMARY
I am a results oriented entrepreneur. I have worked with large manufacturing companies, and boutique irms.

Currently running my own business bringing a new twist to the industry. I currently serve my community as Treasurer, member of the executive committee, and Chair the Budget and Finance Committee for the ASCCA of CA. I am also a member of the Pleasant Hill Chamber of Commerce and currently being considered for a position on the board. I understand the time commitments and have the ability to give our city the time needed to make a difference.

Professional Experience
Automotive Service Councils of CA
NGO
January 2023-Present
State Treasurer 2023-2024
⮚ Nominated and Elected by my peers of over 600 shops across the state ⮚ Review and approve all expenditures and special projects assigned by executive leadership ⮚ Elected and Assigned to review current endowment/investment portfolio and provide recommendations/observations to the Board of Directors for review ⮚ Provide Yearly review and approval of the budgets for all Committees, Chapters, and Conferences before submitting to the executive committee/board of directors for a vote ⮚ Chair of the Budget and Finance Committee, Member of the Connected Cars Committee, and Vice Chair of the Chapter Rep’s Committee.

Automotive Service Councils of CA
NGO
June 2021-Present
Chapter Representative/Vice Chair
⮚ Chapter Representative for our local Chapter 20 headquartered in Pleasant Hill ⮚ Nominated and elected by my peers to be the Vice Chair of the Chapter Rep’s Committee ⮚ Work with the other 25 chapters in the state to bring awareness to the State leadership the needs and requests at the chapter level.
⮚ Represent the local shop owners/educators/students/associate members in our region. Bring their information to the state, and disseminate what is happening at the state for local members. ⮚ Currently working with local/state members on educational initiatives with Las Medanos/Contra Costa College to improve the apprentice program and provide scholarships for future automotive technicians.

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Packet Pg. 142 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) MainStreetMotorsport.COM
E-Commerce Industry
September 2021-Present
CEO
⮚ Developed and launched a new local Brick and Mortar/E-Commerce business ⮚ Providing over 150,000 unique parts, installation, and vehicle accessories ⮚ Developed partnership with over 500 unique vendors to offer a wide variety of parts for the local market ⮚ Still developing many other features. Will be launching based on the timeline in our roadmap ⮚ Self inanced the project and with no debt will be able to reinvest and grow to scale quickly Main Street Automotive/Walnut Creek Transmission
Automotive industry
March 2020-Present
President
⮚ Purchased underperforming business in 2020 and revamped operations ⮚ Increased sales 80%-100% YoY
⮚ Revamped marketing, target customer base, and culture as change agent ⮚ Started high performance partnerships with Dinan, Turner Motorsports, Neuspeed, Turn14, and various other companies
⮚ Developed an independent repair plan, and training for repairing Tesla vehicles in the absence of repair manuals, and diagnostic data.

Fiat Chrysler of America
Automotive industry
June 2018-March 2020
Field Process Advisor/Digital Marketing Consultant
⮚ Hired to assist Digital Marketing Manager for the CA Business Center in developing marketing strategies at a store level with independent dealers
⮚ Coached, and trained dealer staff on funneling leads, following a 90 day CRM process, converting leads into sales, and proper customer service ⮚ Consulting with dealers on web strategies through Google Analytics, GMB, and reporting from website management companies
⮚ Started, and tweaked Social Media Marketing with dealers to increase awareness, and drive trafic

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Packet Pg. 143 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) CalAmp
SaaS/DaaS industry
June 2017-March 2020
Business Development Manager (LoJack Division)
⮚ Utilized book of business in the automotive dealer community to partner selling LoJack through to consumers
⮚ Launched irst account in a Scrum team that integrated RF recovery and telematics ⮚ Provided and Managed Telematics solutions for stolen vehicle recovery, lot management, leet management, loaner/rental leet management
⮚ Top Sales Nationwide 2019 in division
Proactive Dealer Solutions
Automotive industry
September 2013-June 2017
Senior Performance Coach
⮚ Assist in performance management, and process development for automotive retail groups ⮚ Specialization in Multi-Site development for larger groups ⮚ Top Performer in retention/sales/increase
⮚ Ability to take over challenging accounts and move the needle ⮚ Work with internal teams to coach, develop process, and train FixedOPS Consulting
Automotive industry
October 2010-September 2013
Managing Partner
⮚ Assist auto shop owners increasing their overall proitability ⮚ Train and develop service writers onsite
⮚ Develop SEO/SEM and web marketing platform for auto shops ⮚ Install SOP roadmap for service centers for improved eficiency ⮚ Cost-effective resource management.
⮚ Strategic and business process thinking
Dinan Engineering
Automotive industry
2009- 2012
Service Director
⮚ Work Collaboratively to develop operations strategy and eficiency ⮚ Customer service index surveys consistently above national average ⮚ Worked in multi-divisional team to streamline operations to facilitate sale ⮚ Determined proper equipment, and tooling needs for service locations

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Packet Pg. 144 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) ⮚ Leadership of multidisciplinary team
⮚ Managed multi-site parts operation with inventory control ⮚ Drive initiatives in the management team and organizationally that contribute to long-term operational excellence.

Hughes Network Systems
Broadband Networking
2006-2009
Independent Contractor
⮚ Independently Managed a Regional Installation Network ⮚ Managed a technician network
Earl Scheib Paint and Body
Automotive Industry
2002 –2006
Division Manager
⮚ Increase the effectiveness and eficiency of support services through improvements to each function (HR, IT, Finance, Facilities) as well as coordination and communication between functions. ⮚ Increasing professional productivity through eficient administrative processes ⮚ Managed region of 13 stores and over 800k per month in sales ⮚ Directly responsible for over 350 union employees
⮚ Assisted in the development and implementation of company-wide Enterprise system ⮚ Developed two Top Gun highest performing stores in the nation 2 years in a row out of 200

EDUCATION
St. Mary's College of California
MBA International Business
Moscow State University of Management
B.S. Economics
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Packet Pg. 149 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) Eslam Najjar
Elementary/Middle School Educator
28 Cleopatra Drive
Pleasant Hill, CA 94523
[email protected]

EXPERIENCE
Local Homeschooling Cooperative, Lafayette - Teacher
September 2013 - PRESENT
● Early Childhood Department Coordinator, 3 years
● Operations Committee, 3 years
● Coop Culture Committee, 2021 - Current
● Worked as lead teacher in various subjects and grades (Early Childhood to 8th grade) for the past ten years
IMAN, Chicago - After-School Program Coordinator
2001 - 2003
● Managed all program logistics (budget, location, recruitment) for elementary/middle school after-school tutoring program and summer camp

EDUCATION
DePaul University, Chicago - BA/BS Secondary Education
Class of 2006
SKILLS
● Public Speaking, Leadership, Adaptability, Collaboration, Organization, Project Management, Problem Solving, Writing, Interpersonal Communication
● Photography, Video Editing, Google Docs/Spreadsheets/Slides, Social Media Marketing, Administrative Skills, Data Entry, Typography, Print Design

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Packet Pg. 154 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) Chris Tipton
[email protected]
City Council Applications Questions:

In what way(s) are you or have you been active in the Pleasant Hill community?
In 2012, I began my incredible Pleasant Hill Experience. I was looking to get involved in the Pleasant Hill Community, so I reached out to City Hall. My first interaction was with our dear friend Martin Nelis. He suggested I check out the 4th of July Commission, which I did, and have been involved with it ever since.

Over these past 11 years, I have held many positions on the commission, which included: Park Event Chair, 5K Run Chair, Vice-President, and President. I have been actively involved in the commission’s budget management and the necessary annual fundraising of over $60,000 in order to put on the city’s largest single-day event. I am very proud of the events we’ve put on over the years and especially proud of the fact that since I’ve been on the commission, the 5K Run has raised over $100,000 for Pleasant Hill Schools.

During the pandemic, the 4th of July event was looking like it was going to be shut down completely (like everything else in the world), but I didn’t think we should give up. So I pushed for a modified celebration and brought my proposal to the City Council and City Manager. During those dark days, it was important to me to try and bring some joy to the community. Since people couldn’t come to the parade, we would bring it to them. We organized a two-hour auto parade that weaved through the city’s various neighborhoods.

Seeing kids escape their homes and the look of surprise on their faces as a parade came down their street was worth it. I also hired a “Happy 4th of July Pleasant Hill” aerial banner flying over the city, we had live music on our website, and a house decorating contest. Local TV news crews soon arrived and reported on our city’s “never give up” mentality during the pandemic. Out of all the 4th of July celebrations that I‘ve been involved with, that one sits at the top.

I was also appointed to the Civic Action Commission from 2014 -2018. This included organizing and participating in the Concerts by the Lake Series, Light up the Night, Community Service Day, and Senior Day. At the end of my 4-year appointment, I was honored to receive the Award of Appreciation from the City of Pleasant Hill.

In 2015, I reached out to the City’s Economic Development Manager, Kelly Calhoun, regarding the city’s new Gateway Project. I joined the Advisory Committee and participated in the project’s focus group. I worked with Kelly and John Gibbs (from WRT Designs) and helped develop various gateway concepts. I also presented with Mr.

Gibbs our concepts to the Architectural Review Commission. The results of our hard work are the beautiful gateway signs you see when you enter Pleasant Hill.

In 2016, I was involved in the door-to-door campaign to support the city’s proposed ballot Measure K. The measure was a half percent sales tax for the next 20 years. $39M was needed in city infrastructure needs to repair failing streets, storm drains, and

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Packet Pg. 155 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) potholes. It was also necessary to secure funding for a badly needed library. There was strong opposition to the measure and the new library, but I understood the need and its long-term benefits. I volunteered to help put up signs, put out door hangers, and went door to door talking with residents about the benefits of this measure and the positive impact it would have on our community. The benefits of this measure are obvious as you drive around our beautiful city today and the new library is now one of the city’s many crown jewels.

In 2019, looking for ways to help out, I heard that the Pleasant Hill Foundation for Education needed help to get it back up and running. I joined the foundation’s Board of Directors and worked on the website and provided content for the social media platforms. Unfortunately, after months of planning, the COVID pandemic hit, and the foundation has been on hold ever since. This is something I would like to pick up where we left off and resume its mission to provide grants to Pleasant Hill teachers.

In 2020, I reached out to Gayle Vasser, who was the city’s temporary Public Information Officer. She had come out of retirement to assist with the city’s communications after the tragic loss of Martin Nelis. From my years on various commissions and foundations, I had really enjoyed doing Public Relations and reached out to see if I could help. I worked on several projects for her. Some of these included: Producing the online Pleasant Hill Community Service Award Show via Zoom, a social media campaign leading up to Memorial Day that spotlighted 6 Pleasant Hill veterans, a Polystyrene Ban Research and Report regarding the city’s consideration to limit the use of Expanded Polystyrene Foam, and a social media video campaign informing residents about the new ballot drop box installed at City Hall.

Over the years, I also wrote several pieces for the Community Outlook, promoting events, encouraging others to volunteer, and touting our city’s virtues. The reason I wrote those was that I have gotten so much enjoyment and satisfaction from volunteering in my community. Unlike my years working in the movie industry, I saw my efforts have a real impact on the community and my hope was that I might help others discover the same thing. Its effect on me has inspired a change in my career path and dedicate the rest of my life to working for community-based non-profit organizations and local government.

Why do you want to be on the City Council?
After college, I worked in Los Angeles for 15 years in the movie industry. I started out working on set for commercials and then independent films. I moved up to a larger production company with 20th Century Fox and worked in script development for big studio movies like Gulliver Travels, Garfield, Flight of the Phoenix, Alien vs. Predator, and I Robot. It sounds exciting, but I didn’t find the work very fulfilling. I was putting in long hours, but at the end of the day, none of it mattered. On a trip to visit some friends, my wife and I discovered Pleasant Hill. It reminded me of the small mid-west town I grew up in as a kid in Ohio. I have fond memories of that town- going to ice cream socials, concerts in the park, parades, and sitting in the town square watching fireworks on the 4th of July. My wife and I fell in love with Pleasant Hill and decided to move here in 2010 with our two kids. I got a job with Lucasfilm and continued to work in the movie industry, but I still felt disconnected from my work. It wasn’t until I joined the 4th of July Commission that I found my passion as a community leader. I love encouraging civic engagement and doing things that have a positive effect on the residents where I live.

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Packet Pg. 156 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) I’m helping to create fond memories in the lives of Pleasant Hill families, just like the ones I made as a kid.

I’d like to continue doing that and feel that I am ready to do it as a Pleasant Hill City Council member. What better way to have a positive impact on my community than to help shape it and make incremental improvements in the lives of its residents? I believe that government has a very important responsibility. Given the proper leadership, it has the power to do so many important things for its residents. However, that leadership should come from those that have experience in civic engagement and understands the city’s community and its culture. I am so grateful to have had the opportunity to experience all of these things through my years of volunteering, which I believe makes me uniquely suited for a position on the Council.

What experience would you bring to the Council that you believe would be of most benefit to the City and its residents, businesses, and visitors? When I talk to residents interested in volunteering for the Pleasant Hill 4th of July Commission, one of the things I always stress is how our commissioners get incredible exposure to various aspects of our community. Just from a fundraising standpoint, I engage with many of the local businesses, church groups, non-profit community organizations, the Chamber of Commerce, and the City of Pleasant Hill. I have learned how to build a conservative but flexible budget, write grant applications, and present financial reports. For permits, logistics, and trash & recycling planning, I have worked with members of Rec & Park, Public Works, Planning Division, Mount Diablo School District, Pleasant Hill PD, Contra Costa County Fire, California Highway Patrol, and Republic Services. The knowledge, experience, municipal engagement, and familiarity with our community I have built over the years are invaluable to a position on the Council. This is in addition to the experience I have gained from my years on the Civic Action Commission, and various other community volunteering opportunities I previously discussed. I believe that in order to govern properly, you must first put in the work to really understand the community and all the pieces that make it run.

The other experience I bring to the council relates to my current day job.

From my years volunteering for our community, I picked up the skills and a love for working in Communications and Public Relations. I went back to school to hone those skills, but I also developed a desire to work full-time for a local non-profit that had a positive impact on my community. So this past summer, I was hired as the Communications and Public Relations Manager for the East Bay Rental Housing Association
One of the most important issues facing the Bay Area is housing. The lack of housing growth over the years across the East Bay has contributed to the increase in homelessness and crime. New affordable housing construction has not kept up with job and population growth, putting a strain on local businesses and schools as they struggle to hire a workforce that has been priced out of the area. Available, safe, and affordable homes are an important element in helping to curb those issues. The East Bay Rental Housing Association is a non-profit organization that serves the rental housing community in Contra Costa and Alameda Counties. It is a rental housing resource for our 1600 members who own and manage over 43,000 rental-housing units and provide homes for over 120,000 Bay Area residents.

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Packet Pg. 157 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) The wealth of knowledge I have learned since I began working for EBRHA and will continue to learn will be a tremendous resource for the Pleasant Hill City Council. The development of the city’s new 2023-2031 Housing Element was an opportunity to have a community conversation about how to address local housing challenges and find solutions. Going forward, in order for the city to meet its RHNA goals and maintain control over housing decisions in the future, it will be important that the members of the City Council are knowledgeable about other surrounding city and county laws, as well as potential legislation coming out of Sacramento that is surrounding rental housing, affordable housing, high density, and mix-use construction.

I currently sit on a bi-weekly Legislative Policy Committee that tracks legislation across cities in Alameda and Contra Costa counties. We also track statewide bills in Sacramento that affect renters, rental housing providers, and new housing construction.

These issues range from EV charging requirements, fumigation bans, and renter tax credits, to homeless programs, anti-discrimination laws, eviction moratoriums, rent control, fair chance, and more.

My job also involves meeting with various Council Members, Mayors, Chambers, Rotary groups, and Housing Authorities across Alameda and Contra Costa Counties. Some of the organizations I am building relationships with include the Bay Area Council, Berkeley Property Owners Association, National Apartment Association, California Rental Housing Association, California Apartment Association, and Casita Coalition. As well as renter protection organizations like the Alliance of Californians for Community Empowerment, and Housing Now!
I think it’s important to meet and talk to everyone and draw upon many different viewpoints and opinions before making a decision that affects the lives of others. It’s also important to take the time to understand the available data surrounding various issues so that our decisions have long-term, positive effects, rather than short-term fixes.

Obviously, there are many other important issues facing our city other than housing.

However, I believe that the relationships I have built through years of volunteering and continuing to build through my job will be very beneficial to helping me understand current and upcoming issues when it comes to the needs of the community.

These are the experiences and resources I bring to the council.

Please indicate any further information or comments you wish to make that would be helpful in considering your candidacy.

There is a lot to be done. Bringing in someone who has been involved with the city, its council members, businesses, organizations, and residents will save so much wasted time as I know I can hit the ground running.

I understand the culture and mentality of its residents and know that I will perform at the highest level in order to represent them in a way that will make them proud. I want to ensure that Pleasant Hill retains its small-town charm and provides its residents with a safe home for their families to build lifelong memories. I want all its residents to have an incredible Pleasant Hill Experience.

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Packet Pg. 159 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) Christopher Tipton

EXPERIENCE (Continued):

PLEASANT HILL CIVIC ACTION COMMISSION | Pleasant Hill, CA (2014 - 2018) Commission responsible for planning various city sponsored events.

Commissioner / Community Organizer
• Appointed to the commission by members of the City Council to help with civic engagement events including: Summer Concert Series, Community Service Day, Light up the Night. • Received the AWARD OF APPRECIATION from the City of Pleasant Hill for my 4 years on the commission.

LUCASFILM LTD. / INDUSTRIAL LIGHT & MAGIC | San Francisco, CA (2010 - 2014) ILM is the Visual Effects Division of Lucasfilm Ltd.

Global Production Manager
• Responsible for building partnerships with external companies and overseeing an annual average of $20M-$30M of work sent out globally to companies in China, Canada, Australia, Denmark, Macedonia & Singapore. • Projects include Pirates of the Caribbean 4, Mission Impossible: 4, Super 8, Cowboys & Aliens, Transformers 3, The Avengers, Pacific Rim, Star Trek 2, and The Lone Ranger.
• Established, implemented, and managed the communications best practices and workflow for all external global partners including creating internal ILM Global Production Newsletter. • Ensured constant communication external Producers in order to build a trusting relationship, maintain schedule, budget, and quality assurance.
• Successfully navigated between various internal ILM & Lucasfilm departments (Accounting, Business Affairs, IS, IT, Production, Logistics, Travel, Training, Scheduling, and Global Pipeline) to ensure efficient communication.

DAVIS ENTERTAINMENT / Los Angeles, CA (2006 - 2010)
Film & TV Production Company for 20th Century Fox with over $2 billion in box office revenue.

Creative Executive
• Interacted with production team and on screen talent to make sure creative notes were communicated. • Involved with over 16 feature films that have grossed over $2 Billion worldwide: Gulliver Travels, Dr. Dolittle 4, Garfield’s Fun Fest, Garfield Gets Real, Eragon, Garfield: Tail of Two Kitties, When A Stranger Calls, Flight of the Phoenix, Fat Albert, First Daughter, Alien vs. Predator, I Robot.
• I evaluated, developed, and sold marketable branded properties, books, scripts, and pitches for live action and animated feature films and TV.
• Managed 30 to 40 projects in various stages of development and composed detailed notes on a large volume of information (20-30 pitches, scripts and books a week).

EDUCATION:

IAP CAREER COLLEGE - Public Relations
SAN FRANCISCO STATE UNIVERSITY - Cinema Production
CARNEGIE MELLON UNIVERSITY - Theater Production
COMPUTER SKILLS:
• PC/Mac - Windows & OS X
• Microsoft Office
• Google Docs
• Act!
• Salesforce
• iMovie & Final Cut
• Filemaker Pro
• Twitter, Instagram, Facebook
• Canva & Photosho

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Packet Pg. 160 Attachment: City Council Applications (City Council Vacancy Interview Details 2023)

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Packet Pg. 164 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) City Council Application
In what way(s) are you or have you been active in the Pleasant Hill community? * I have been a Board Certified Behavior Analyst (BCBA) for almost 7 years and I have had the privilege of working with families in our community to provide support to their children who had varying diagnoses. I worked in their homes, in the community setting, and in classroom settings to teach social, life, and executive functioning skills. This allowed me the opportunity to identify resources that are lacking and experience the stigma associated with being different.

As part of my role, I led our Sensory Santa Night event for the neurodivergent. We created an evening where the whole family was invited for a holiday event with the highlight being pictures with Santa in a room that can be converted to meet the specific needs of the child. For many families, this was the first holiday family photo they had with their whole family. For others it was a night out where their child was paired with an aid, and they could watch them engage with the community while also having the opportunity to meet others. I believe we can do more for the differently abled families.

I have had the opportunity to participate with my family in events put on by the city and the Recreation and Parks District. Our participation includes volunteering during community service day, volunteering in multiple school garden programs, donating needed supplies, and volunteering in the classrooms and on field trips.

Why do you want to be on the City Council?
My decision to apply for this vacancy stems from my desire to collaborate and hold true to the goals of the City Council for a city that is safe, a city that is well planned, and a city that provides a high quality of life too it’s residents.

While campaigning in 2022, I walked and knocked on doors with my volunteers. I personally knocked on the doors of 60% of homes in Pleasant Hill. I had many conversations on the doorstep, through email, via text message, phone call, and Zoom chats with individual members of our community. I learned about their lives, their priorities, and what they are seeking within the City of Pleasant Hill. It was an honor to meet each person, and I am thankful for their time and conversations. Issues that resonated with me focus on Pleasant Hill families who are unsure if they can afford to stay in Pleasant Hill, families who are worried about their safety walking and biking in Pleasant Hill, families and individuals who are feeling isolated from their community, and residents who want to see Pleasant Hill be a leader in sustainability.

Pleasant Hill city staff and council members worked tirelessly to put together the general plan for this certification period. The housing element being the most difficult, as it required implementation of numerous state laws, has increased our RHNA expectation for the next 8 years. After multiple town halls and opportunities for public comment and review, the draft plan

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Packet Pg. 165 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) is in for the HCD review. Most of Pleasant Hill is already built out, therefore it was imperative for the City Planning Team to look at underutilized areas.

Our housing element includes rezoning established areas into mixed use higher density areas.

Partnering with the right developer, who considers our community needs, will bring opportunities for increased walkability, bike-ability, and small business. Mixed use development will bring workforce housing, adding to the diversity of our city. Our community will thrive as a wellplanned and well-balanced city.

To create balance, we need representatives from different backgrounds, different areas of Pleasant Hill, and different generations. I want to provide a voice for the underrepresented members of the community that might not feel seen or heard. During my 2022 campaign, I spoke with individuals who believed that their area was not represented on the City Council.

This included immigrants and transplants, families with young children, and working class communities. My generation needs to have a representative who values sustainability as well as a safe and walkable Pleasant Hill.

My focus aligns with the existing City Council Goal 1 c: To improve traffic safety around the city, specifically around schools. As a parent with young children, I am advocating for increasing our walkability and pedestrian and bike safety. I will work to accomplish this goal by listening to our community, partnering with districts that serve Pleasant Hill and County partners, and collaborating with fellow Council members and city staff.

Currently, the Bicycle and Pedestrian master plan is being updated and proposed for adoption.

At the most recent planning commission meeting on January 24th 2023, there were multiple members of the public that commented on the plan voicing their desire to see connected, protected bike lanes and accessible sidewalks around our schools. The community is asking for safety corridors or protected pathways in busy intersections and crossings of 680 and 242, adequate upgrades of the existing interchanges, and proposing new bike/walk bridges or underpasses. With Pleasant Hill being a drive through city, a balance needs to be struck where the community that lives here has their needs met, and the commuters who pass through do not cause traffic congestion.

I am a firm believer that change happens on the local level and our quality of life is dependent on what decisions are made on the City Council. As Pleasant Hill continues to grow and adapt to the new mandates, I will partner with my fellow Council members, our County Partners, and our residents to promote a high quality of life for our community in a sustainable way.

What experience would you bring to the Council that you believe would be of most benefit to the City and its residents, businesses, and visitors? As the Northern California Regional Director of Quality Assurance for a Mental Health Company, I have worked alongside multiple county partners, the State of California, and federal

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Packet Pg. 166 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) regulators to provide services for the underserved and underrepresented individuals and families. We work with the unhoused youths, individuals struggling with addiction, mental health problems, and are a safe place for the LGBTQIA+ community. My job is to identify needs and collaborate with the Agency and County Partners for the best outcome for individuals seeking housing, doctor appointments, mental health services, and creating safe environments for LGBTQIA+ returning home.

I am issue driven and I care for the well-being of families in Pleasant Hill and Contra Costa County. I believe collaboration is key in finding common ground to benefit our community. As a BCBA, I provided direct services to families in their most difficult times. I learned to be patient, look at the bigger picture, and how to navigate difficult conversations. I volunteered at Oakland Children’s Hospital, setting up activities for the inpatient children allowing their families time to leave their bedside and get things done. I volunteered in an assisted living facility in Colorado for the elderly who suffered from dementia and Alzheimer’s. I also volunteered with a hospice and sat with loved ones so they would never be alone. My experience across multiple opportunities has taught me how to listen to every stakeholder, how to collaborate with differing views, and to work tirelessly to achieve the best outcome for all.

I also have personal life experiences. As a child, my parents sometimes had to resort to saltine crackers melted in water as baby food. We shared a mattress on the floor and cockroaches in our cabinets was normal. Through hard work and perseverance, our family situation improved, and we began to have a full pantry and an opportunity to live in a safe neighborhood. I’ve attended and graduated College and Graduate School, I’ve worked 3 jobs to make ends meet, and now I have a family of my own and am a mother to 2 young children.

My professional and life experiences have shaped me into a collaborative problem solver who gets things done. As a council member, my spirit of inquiry, dedication to the community, and my lived experience will benefit Pleasant Hill. I bring the perspective of many families who are Pleasant Hill’s quickly growing population.

Please indicate any further information or comments you wish to make that would be helpful in considering your candidacy.

In the 2022 election cycle I walked many different neighborhoods of Pleasant Hill, had many conversations with our residents, and found the common theme of community. The long-term residents stay here because they love the small-town feel. The new residents moved here to find a sense of belonging to a community. Pleasant Hill is the place where all families can belong, and I can work with council to ensure our underrepresented families can thrive as well.

If appointed to represent the residents of Pleasant Hill, I will lead with integrity and collaborate with my colleagues and city staff to ensure Pleasant Hill is a growing community that focuses on building relationships, adding to the small town feel where you know your neighbors, and someone is always available to lend a helping hand.

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Packet Pg. 167 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) It is important to me that all residents of Pleasant Hill feel heard, have a sense of belonging, and have opportunities to be successful. I am issue driven and believe that common ground can be found when we seek the best for our community.

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Packet Pg. 168 Attachment: City Council Applications (City Council Vacancy Interview Details 2023)

ZHANNA THOMPSON
Pleasant Hill | | [email protected]| ZhannaThompson.com | BCBA

SUMMARY
Board Certified Behavior Analyst (BCBA) with strong leadership and communicative skills focused on opportunities in management. Proficient in time management, organizational structure, attention to detail, and process improvement strategy. Skilled in critical thinking and problem-solving skills stemming from experiences across multiple fields and volunteer opportunities.

EXPERIENCE and EDUCATION
Stars Behavioral Health Group Antioch, CA
Regional Director of Quality Assurance, BCBA Dec ‘21–Current ● Facilitate and implement Rapid Cycle Improvement Projects (RCIP’s) regionally and by agency to streamline efficiency, effectiveness and align to Federal, States and County mandates ● Re-define and develop Continuous Quality Improvement initiatives (CQI) to align with changes implemented by CalAim and new County requirements
Trumpet Behavioral Health Antioch, CA
Regional Manager, Senior Clinician (BCBA) Feb ‘17–Dec ’21 ● Designed and implemented program models that allowed staff to meet stakeholder requirements and deadlines utilizing video modeling and electronic data collection. The program model was adopted across the northern california region and increased stakeholder satisfaction and referrals for services. ● Spearheaded an employee retention program by creating additional opportunities for growth within the company while decreasing the amount of turnover through a peer mentoring program within the company. Leading the process of adapting the program company wide across multiple states. ● Developed schedules that can be implemented across varying clients and produce a template for employees to follow for increased skill acquisitions rates. ● Increased quality assurance by putting systems in place for effective communication that can be transitioned through the management tiers.
● Developed a platform for developing effective program models, data recording, and communication with stakeholders by piloting multiple projects across platforms with my teams. Projects piloted have increased team efficiency and work life balance.
● Overseeing 6 clinical teams consisting of clinicians (BCBAs), RBTs, therapists and administrative staff in 4 diverse regions within northern California.

Clinician (BCBA) Feb ‘17–Nov ‘17
● Developed individualized programs from intake to graduation across a diverse population of clients. ● Designed an assessment training system to bridge the gap for new BCBAs and supporting staff. ● Provided training across multiple teams for individualized program implementations. ● Focused on meeting the needs of the stakeholders with quick turnaround times and communicating effectively on project plans through weekly meetings, training, and collaboration with all parties involved.

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Packet Pg. 169 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) Center for Autism and Related Disorders Walnut Creek, CA Assistant Supervisor (RBT, BCAT) Jan ‘14–Feb ‘17
● Assisted in developing and implementing in-home and center based behavioral programs, re-authorization report writing, provided team member and parent training in DTT and NET programs ● Took on lead trainer responsibilities for incoming staff and developed quality assurance tracking systems to monitor progress of staff and provide additional support as needed. ● Conducted School Observations paired with drafting summaries and proposed recommendations. ● Conducted bi-weekly patient meetings with parents, clients, and staff to review program modifications under the supervision of senior clinical staff.
● Mentored over 15 senior and entry level therapists across 20 projects.

Behavioral Therapist (RBT, BCAT) Jan ‘14–Nov ‘15
● Implemented DTT and NET programming in home, community, and center settings ● Collaborated during team meetings on reporting and updating strategies to increase client success in skill acquisition.

Architect Mason Kirby, Inc San Francisco, CA
Office Manager Jul ‘12–Nov ‘14
● Maximized profit by 300% by growing the team and shifting the focus on the types of projects bid and accepted.
● Increased referrals by developing relationships within the community and vendors ● Initiated and implemented a project organization system with weekly meetings to track project progress and increase timely completion on builds.
● Organized and attended meetings between potential stakeholders and team for project discussions. ● Created and maintained systems for accounting and bookkeeping ● Filled available positions by posting opportunities and conducting interviews ● Conducted necessary employee training on CAD systems and updated platforms. ● Developed and administered multiple marketing schedules ● Initiated collaborative design discussions and decisions by restructuring communication within the office.

Massen Medical Inc. Hayward, CA
Clerk Aug ‘06–Aug ‘10
● Oversaw multiple schedules, including personal and professional ● Created and maintained an organizational system for office documents ● Initiated and transferred documents to a digital platform ● Improved office efficiency by delegating tasks and developing role requirements during the daily schedule.
● Implemented training for new staff

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Packet Pg. 170 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) Slavic Community Center Castro Valley, CA
Volunteer Camp Coordinator Jan ‘05–Aug ‘10
● Spearheaded the summer camp program in the local Slavic community to provide a summer camp for immigrants and Refugees in the United States, as well as a summer program in a school for orphans in Russia.
● Took on the responsibility of writing and developing every aspect of the camp program to fit the changing needs of the community yearly.
● Delivered the project(s) to stakeholders on time and under budget. ● Delegated tasks across multiple committees and managed multiple projects with tight deadlines. ● Partnered and cultivated relationships with vendors.
● Resolved unforeseen circumstances quickly and efficiently, while maintaining a high level of professionalism and enjoyment
● Transitioned the program successfully to the local Slavic community Arizona State University Tempe, AZ
M.Ed., Curriculum and Instruction (Applied Behavior Analysis) Aug ‘16 Colorado Christian University Lakewood, CO
B.A., Psychology May ‘12

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STEPHEN ZALEWSKI
202 Patterson Blvd, Pleasant Hill, California 94523 • • [email protected] Security executive with career marked by demonstrable organizational and technology leadership Provide fractional CISO and security advisory services to clients to address program design, assessment, duediligence and board reporting. Executive advisor for security startups, providing guidance on market fit and direction. Operational experience in Healthcare, Utilities and International Retail verticals.

Key Strengths:
• Strategic Planning & Execution
• Enterprise Security Architecture/Strategy
• Information/Application/Data Security
• Executive and BOD Security Governance/Reporting
• Cybersecurity Incident Response
• Security Risk & Compliance Management

PROFESSIONAL EXPERIENCE
S3 Consulting, Inc., San Francisco, CA Oct ‘21 – Present Cybersecurity Advisory and Consulting Services
LEVI STRAUSS & Co, San Francisco, CA 2015 – Jun ‘21
Levi Strauss & Co. is one of the world's largest brand-name apparel companies. With an annual revenue of $5.6B and 14,000 employees, its products are sold in more than 110 countries through a combination of chain retailers, online sites and 3,000 retail stores globally.

Chief Information Security Officer (CISO) Jan ‘21 – Jun ‘21 Responsible for directing the security organization globally.

Deputy Chief Information Security Officer (CISO) 2018 – 2020 Responsible for operational security leadership, strategic planning and execution of security roadmaps and enterprise security consulting expertise in support of strategic company initiatives. • Led the company’s cybersecurity strategy, roadmaps and implementation in support of executing a risk based cybersecurity program to protect Levi Strauss’s.
• Led the company’s Global Cybersecurity Threat Intelligence and Incident Response functions, managing the international team of employees and contractors that monitors and responds to cyber events. • Provide business security leadership (BISO) to product lines in support of strategic business planning and corporate cybersecurity policy adherence.
• Evaluated data privacy assessments (PCI, GDPR, SOX, HIPAA, CPPA) globally to develop standards and security controls.

Chief Security Architect (CSA) 2015 – 2018
As the company’s first CSA, I was accountable for defining and leading the company's first generation of security strategy and implementation as the company’s senior most technical security leader of our risk based security program.
• Responsible for security strategy, architecture and roadmaps to design in security controls at an architecture level to protect Levi Strauss’s information assets and brand reputation. • This was a “from scratch” definition and buildout of the cybersecurity organization and its capabilities.

PACIFIC GAS & ELECTRIC, San Francisco, CA 2009 – 2015
Pacific Gas and Electric Company is one of the largest combined natural gas and electric energy companies in the United States. 24,000 employees provide natural gas and electric service to approximately 16 million people throughout a 70,000-square-mile service area in northern and central California.

Managing Enterprise Security Architect
Led the Enterprise Security Architecture practice of 4 architects at PG&E, focusing on enterprise security technology strategies, roadmaps and consulting to address security threats and vulnerabilities across the

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Packet Pg. 176 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) company business lines (Business, Customer, Gas and Electrical Power grid infrastructures). Specific domain expertise in:
• Identity and Access Management (IAM)
• Network security
• Risk Management
• Security Intelligence and Analytics
• Physical Access security systems
• Grid Cybersecurity Compliance (NERC/CIP)
• Business Compliance (SOX, PII)
• SCADA control systems security
Enterprise Portfolio Architect
Under the Office of the CTO, was responsible for security, Information and Integration shared services portfolio to provide strategic guidance and roadmap direction. Portfolio domain included:
• Security
• Content Management (Records/Documents)
• Enterprise Integration (SOA/ESB, ETL, Batch)
• Business Intelligence/Analytics/Reporting
KAISER PERMANENTE, Pleasanton, CA 2004 – 2009
Leading Provider of Health Care
Sr. Security Manager – Identity and Access Management Security Services Managed the design and development team for Kaiser’s Identity and Access Management group. • Lead a team of 10 architects, consultants and engineers, with a budget of $2 million, to deliver Kaiser’s Identity and Access Management Services and provide production support.

Sr. Engineering Manager - Enterprise Service Bus (ESB/SOA) Initiative Managed the architecture and development teams for Kaiser’s Enterprise Service Bus (ESB) infrastructure. • Managed a team of 12 architects, consultants and developers FUJITSU SOFTWARE TECHNOLOGY CORPORATION, Senior Storage Architect Leading provider of automated data storage resource management (SRM) solutions • Developed technical architecture for the company’s storage resource management (SRM) data protection and recovery product line.
• Filed 4 U.S. patent applications for methods developed in data protection processes.

TOM SAWYER SOFTWARE CORPORATION, Vice President of Engineering Provider of graph visualization, layout and analysis systems • Led Engineering, Documentation and Marketing departments.

VIXEL CORPORATION, Director of Software Engineering
Producer of Fibre Channel Storage Area Network (SAN) products • Expanded the software engineering organization from 4 to 50 engineers as Vixel transitioned from a startup company, through a successful IPO, and into a publicly traded company.

DIGITAL EQUIPMENT CORPORATION, Technical Director VMS Operating System Leading provider of computer systems and software
• Defined and executed the technical strategy for Digital’s largest operating system. • Granted 3 U.S. patents in the area of software controlled adaptive partitioned multi-processing.

BOARD EXPERIENCE
• Pocket Security Advisory Board member – This nonprofit provides security services to nonprofits. • Member of executive advisory boards for multiple security companies providing guidance to the executive leadership on product direction and market opportunity. • Member of CISO advisory boards for multiple venture capital firms internationally.

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Packet Pg. 177 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) • Diablo Vista Water System (2003-2021) – Chairman for multiple terms and Board member for 18 years.

DVWS is an irrigation water utility providing service to approximately 500 households in the city of Pleasant Hill, CA.

PODCASTS AND INDUSTRY SPEAKER
• Co-host CISOSeries Defense-in-Depth Cybersecurity Podcasts. • Keynote speaker and panel moderator for webinars and industry events internationally.

EDUCATION AND CERTIFICATIONS
Bachelor of Science (Computer Science), Worcester Polytechnic Institute, Massachusetts Technical Management Education Program, Babson College School of Executive Education Security Certifications: CISSP, CISM, CRISC
Patents:
• Method and Apparatus for Migrating Resources in a Multiprocessor Computer System (US 6,260,068) • Software Partitioned Multiprocessor System with Flexible Resource Sharing Levels (US 6,542,926) • Methods and Apparatus for protecting data against any category of disruptions • Methods and Apparatus for determining replication schema against logical data disruptions • Methods and Apparatus for workflow to build complete data protection scheme • Multiprocessor Computer Architecture with Multiple Operating System Instances and Software Controlled Resource Allocation (US 6,647,508)
• Methods and Apparatus for creating a storage pool by dynamically mapping replication schema to provisioned storage volumes (US 7,032,126)

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Packet Pg. 178 Attachment: City Council Applications (City Council Vacancy Interview Details 2023)

CITY OF PLEASANT HILL

APPLICATION FOR CITY COUNCIL VACANCY
First Name *
David
Last Name *
Field
Street Address *
105 Hardy Circle
City (Candidates must be a resident of Pleasant Hill) * Pleasant Hill
State *
CA
Zip Code *
94523
Cell Phone * Daytime Phone *
Email Address (Type "None" if no email address) *
[email protected]
If you need more space to answer the following four questions, please upload the answers as an attachment. Use the upload feature below the questions to submit the document.

In what way(s) are you or have you been active in the Pleasant Hill community? * I have lived in Pleasant Hill since 2002. I am formally active as a member of the Building Appeals Board, and I was able to be part of the panel that reviewed the objection raised to the demolition of the old theater where Dick's now exists. In addition, my family and I are avid users of our Library and were thrilled to see the construction on the new building completed, really enjoyed the opening celebration.

Beyond that, my family does most of our eating, sleeping, and shopping in Pleasant Hill. As such, we care deeply about our city and its people. We love it and want to see it prosper are invested in its success.

Within the last year, we have made the decision to stay in Pleasant Hill, not move, and invest in the people and places around us.

City Council Application Form https://fs12.formsite.com/res/resultNotification?EParam=B6fiTn-RcO... 1 of 4 1/24/2023, 3:46 PM

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Packet Pg. 179 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) 140/300 words
Why do you want to be on the City Council? *
I want to be on the City Council because I believe that I can help with the growing needs of our community. Currently, it seems like we are living in an environment of increasing uncertainty. I do not want the community of Pleasant Hill to be affected by this. I think that a good administration of the City can aid our neighbors and promote stability by listening to their voices, making rational decisions, and being able to communicate why certain courses of action make more sense than others. I am committed to making decisions that are best of the community and not particular individuals. I value a diverse population and the policies which allow people to grow together (I think this is one of the strengths of the Library). Most importantly, I want to contribute to a thriving community that can be here for my children as adults and their children. Lastly, as an architect I do think my voice can be very helpful in navigating the housing issues we may see as more multi-family dwelling projects come into our city. 181/300 words
What experience would you bring to the Council that you believe would be of most bene�t to the City and its residents, businesses, and visitors? *
I am an architect, so I know what it is to hear what people want and have to help them understand what they can have. I have served on the California Buildng Standards Commission Code Advisory Committee for the last 3 building code cycles (9 years) so I am familiar with the rulemaking process, and its bene�ts and limitations. While this is a state-level position, we are still being handed legislation, hearing public comments, and voting, which seems similar to the city council. I am on the Pleasant Hill Building Board of Appeals. I am California Access Specialist (CASp) and value people and providing them access to what cities and business have to offer. This comes with having to understand and explain state rulings and codes to clients (and why they are important).

My background is of bene�t to the community because my background in Codes and construction will be helpful in navigating housing issues and the construction of more multifamily dwellings as they continue to be built in Pleasant Hill. I can understand the real issues involved and not respond in a reactionary manner, while helping the community better grasp the implications of each individual project as it is proposed.
201/300 words
Please indicate any further information or comments you wish to make that would be helpful in considering your candidacy. *
City Council Application Form https://fs12.formsite.com/res/resultNotification?EParam=B6fiTn-RcO... 2 of 4 1/24/2023, 3:46 PM

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Packet Pg. 180 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) None, other than I love Pleasant Hill, my family and I have decided to make this community our home, and that it would be an honor to serve on the City Council. 32/300 words
If you have an attachment with expanded answers to questions above, please upload it here.

Please add a copy of your resume here.

David_Field_AVELAR_CV_11.2022.pdf (225 KB)
I swear (or affirm) that I am a resident of Pleasant Hill, California, located in Contra Costa County, and I am registered to vote at the address shown on this application.

Sign your name in the Signature box below: *
clear
Date *
01/24/2023
Return this form by January 27, 2023 at noon.

Applications may be submitted online by clicking "submit" or you may print and mail/deliver to:

City of Pleasant Hill City Manager's Office
Attn: Juanita Davalos
100 Gregory Lane
Pleasant Hill, CA 94523-3323
Other than telephone numbers, the information in this form is subject to public disclosure upon request Browse… No �le selected.

Browse…
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City Council Application Form https://fs12.formsite.com/res/resultNotification?EParam=B6fiTn-RcO... 3 of 4 1/24/2023, 3:46 PM

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Packet Pg. 181 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) under the California Public Record Act. For information on the application and appointment process, or for an application to be sent to you if submitting this form online is not an option, please contact Juanita Davalos at [email protected] or 925-671-5283.

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Packet Pg. 182 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) DAVID M. FIELD, A.I.A., NCARB, LEED AP, CASp

EDUCATION
1998 University of Colorado, Denver
Master of Architecture
1995 University of California, Berkeley
Bachelor of Arts, Major in Architecture

BUSINESS
EXPERIENCE AVELAR (formerly Richard Avelar + Associates) A California Corporation
Walnut Creek, California
Principal Architect
2000 - Present Responsible for performing construction and litigation support services including field investigation, code compliance review of existing conditions and contract documents, preparation of reconstruction design documents, site observation and construction administration. Also provides accessibility reviews of existing properties and provides expert testimony on building code related issues in accessibility lawsuits. 1998 - 2000 CHRISTOPHERSON & GRAFF, ARCHITECTS
Emeryville, California
Architect in Training
Responsible for providing drafting services for residential projects. Services included construction drawings and site observation.
1995-1996 ROBERT W. JAMES & ASSOCIATES
Lafayette, California
Draftsperson
Responsible for providing drafting services for residential and commercial projects. In addition, responsible for performing construction and litigation support services including field investigation, code compliance review of existing conditions and contract documents, preparation of reconstruction design documents, and site observation.

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Packet Pg. 183 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) REGISTRATION California Registered Architect, 2004
Registration No. C-29778
Green Building Certification Institute, 2009
LEED Accredited Professional
Texas Registered Architect, 2015
Registration No. 24844
NCARB Certification, 2016
Certificate No. 84200
California Access Specialist, 2019
Certificate No. CASp-915
Nevada Registered Architect, 2019
Registration No. 8270

PROFESSIONAL
AFFILIATIONS The American Institute of Architects (A.I.A.) ASTM – Subcommittee E06.51 on the Performance of Windows, Doors, Skylights and Curtainwalls
Subcommittee E06.55 on the Performance of Building Enclosures Subcommittee C11.03 on Specifications for the Application of Gypsum and Other Products in Assemblies
International Code Council (ICC)
Certified Access Specialist Institute (CASI)

COMMUNITY
INVOLVEMENT Building Board of Appeals, Pleasant Hill, CA, (2013 – Present) California Building Standards Commission: Plumbing, Electrical, Mechanical, and Energy Code Advisory Committee (2015 Code Cycle)
California Building Standards Commission: Health Facilities Advisory Committee (2019 Code Cycle)

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Packet Pg. 184 Attachment: City Council Applications (City Council Vacancy Interview Details 2023)

PROFESSIONAL
PUBLICATIONS L. Haughton and D.M. Field, Stucco Adhesion – Preliminary Mock-up Testing, Interface, RCI, Inc. (11/2015)
L. Haughton, D.M. Field, and J. Orozco, Tiled Shower Walls Are Comparable to Clad Exterior Walls, Interface (05/2018)
L. Haughton, D.M. Field, and J. Agnello, Uses and Misuse of Wheel Stops at Parking Spaces in California
L. Haughton and D.M. Field, California’s Legislative Responses to the 2015 “Berkeley Balcony Collapse, Interface, RCI, Inc. (02/2019)
L. Haughton, D.M. Field, and J. Agnello, Let’s Eliminate Parking ‘Wheel Stops’ at Busy Storefronts

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Packet Pg. 189 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) Darien Key Application for Pleasant Hill City Council Vacancy - 2023 I. IN WHAT WAY(S) ARE YOU OR HAVE YOU BEEN ACTIVE IN THE PLEASANT HILL COMMUNITY? I moved to Pleasant Hill a little over a year ago with my fiancé and thus have not had much of an opportunity to become involved in the Pleasant Hill community. Now that we have settled in, I am looking for ways to give back to my community. I saw this opportunity as a way to become more active and which aligns with my experience as an attorney.

As part of this desire to give back, this last week my firm and I went to volunteer at the White Pony Express over on Vincent Road. We helped them process food donations which they then route to groups in need. It was a great experience that made me realize there is more I can be doing to give back to my community.

II. WHY DO YOU WANT TO BE ON THE CITY COUNCIL?
I have always had an interest in serving as a public official inspired by my favorite quote from JFK that one should “[a]sk not what your country can do for you – ask what you can do for your country.” I have always interpreted this call to action personally in the form of public service. As such serving on the City Council would meet that call to action and hopefully thereby help to serve the residents of Pleasant Hill.

I want to serve on the City Council to bring a fresh perspective to the City Council by being an underthirty millennial who has transplanted to Pleasant Hill. This would provide a diversity of view from the current council who all have lived in the City for at least a decade if not more. I can provide insight from a younger perspective into general trends that make Pleasant Hill an attractive place to live and how to help shape Pleasant Hill as it looks toward the future.

Additionally, as an attorney, I have represented developers, labor unions, and government agencies which gives me a perspective that takes into account many viewpoints. These experiences would be invaluable to someone serving on the City Council.

III. WHAT EXPERIENCE WOULD YOU BRING TO THE COUNCIL THAT YOU BELIEVE WOULD BE OF MOST BENEFIT TO THE CITY AND ITS RESIDENTS, BUSINESSES, AND VISITORS? I currently practice as a municipal and land use attorney, going into my fifth year, at Fennemore Wendel.

As part of my practice, I have represented local special districts, labor unions, and developers all throughout the Bay Area.

I routinely appear before City Councils and various other city and county committees and see the vast amount of subject areas they must address at each hearing ranging from land use decisions, city funding obligations, hearing disputes, all while trying to plan ahead for the future. I believe my experience practicing law and by serving on the City Council could assist the residents of Pleasant Hill. I would bring my experience of advising labor unions, developers, and agency decision-makers to the Pleasant Hill City Council itself, in order to make well-reasoned and thoughtful decisions, as the City conducts its business and for the benefit of Pleasant Hill’s residents.

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Packet Pg. 190 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) Additionally, I have served as deputy general council for the City of Millbrae and various other special districts scattered throughout the State and Contra Costa giving me perspective into all the legal obligations City’s face especially as they relate to conflicts of interest law, the Brown Act, the Subdivision Map Act, California Environmental Quality Act, the Housing Accountability Act, and other various statutes that City’s must comply with giving me the ability to hit the ground running as a Council member.

Lastly, I currently serve on the County’s Local Enforcement Agency Independent Hearing Panel to help adjudicate disputes as they relate to solid waste management facilities IV. PLEASE INDICATE ANY FURTHER INFORMATION OR COMMENTS YOU WISH TO MAKE THAT WOULD BE HELPFUL IN CONSIDERING YOUR CANDIDACY.

No further information.

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Packet Pg. 191 Attachment: City Council Applications (City Council Vacancy Interview Details 2023)

DARIEN KEY
Pleasant Hill, 94523 • • [email protected]
Licensed to Practice in California: State Bar Number 324353

EDUCATION
University of San Diego School of Law, San Diego, CA
Juris Doctor May 2018
Honors: GPA 3.31; CALI Award (Highest Grade) Animal Law and Ocean & Coastal Law; Student Leadership Scholarship 2016 – 2018
Activities: Former Editor–In–Chief of Journal of Climate & Energy Law San Diego State University, San Diego, CA
Bachelor of Arts in History with Arabic and Islamic Studies minor, cum laude, May 2014 Honors: GPA 3.54; Dean’s list six consecutive semesters Fennemore Wendel, Oakland, CA
Attorney December 2022 – Current
Serve as assistant general counsel to California special districts, particularly GHADs and transportation agencies particularly in Brown Act, Prop 218, Public Records requests, and conflicts of interest compliance. Participate in the administrative process practicing land use and environmental law, including CEQA, Subdivision Map Act, and the Housing Accountability Act with various municipalities.

Assisted clients in navigating municipal processes particularly Brown Act, Prop 218, Public Records requests, and conflicts of interest compliance.

Local Enforcement Agency Independent Hearing Panel, Contra Costa County, CA Hearing Panelist September 2022 – Current
Serve as one of three hearing panelist who hear appeals of county solid waste permits as they relate to solid waste facilities throughout Contra Costa County. All appeals stem from enforcement actions brought by the County’s Health Services Department.

Adams Broadwell, PC, South San Francisco, CA
Attorney February 2021 – November 2022
Participated in the administrative process practicing land use and environmental law, including CEQA with various municipalities particularly drafting CEQA comment letters. Participated in the administrative rule-making process before the California Public Utilities Commission. Assisted clients in navigating municipal processes particularly Brown Act, Prop 218, Public Records requests, and conflicts of interest compliance.

Hanson Bridgett, LLP, San Francisco, CA
Attorney December 2019 – January 2021
Served as assistant general counsel and special counsel to California special districts, particularly in Brown Act, Prop 218, Public Records requests, and conflicts of interest compliance. Assisted client staff in drafting and managing public procurements and procurements for public works projects. Assisted public entity clients in litigation defense by drafting answers, motions, legal memorandums, and settlements as well as propounding and responding to discovery in California and federal court.

PUBLICATIONS
American Bar Association, Water Resources Newsletter, Mexican Sewage in American Waters: Who Is Responsible for Fixing the Sewage Crisis?
Hanson Bridgett, The Brown Act Finally Meets Social Media.

Hanson Bridgett, Governor's Executive Order N-42-20 Restricts the Ability of Water Service Providers to Shut Off Water Service.

CERTIFICATION

EXPERIENCE

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Packet Pg. 192 Attachment: City Council Applications (City Council Vacancy Interview Details 2023)

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Packet Pg. 193 Attachment: City Council Applications (City Council Vacancy Interview Details 2023)

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Packet Pg. 194 Attachment: City Council Applications (City Council Vacancy Interview Details 2023)

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Packet Pg. 195 Attachment: City Council Applications (City Council Vacancy Interview Details 2023)

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Packet Pg. 196 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) Oliver Greenwood
Full answer to question:

What experience would you bring to the Council that you believe would be of most benefit to the City and its residents, businesses, and visitors?
I have participated on boards of directors. Currently the Pleasant Hill Baseball Association (PHBA), Executive Board and the Contra Costa County Bar Association (CCCBA). I bring this up, not as a direct comparison but that I am able to work in a group setting with many different opinions and I was able to work cooperatively despite any disagreements.

I am able to work with groups in difficult situations. My tenure as the President of the CCCBA was during the beginning of the COVID 19 pandemic and I worked closely with many court partners to ensure that the courts remained open and functional and that there were rules in place in order for the courts in Contra Costa County to remain functional. We met weekly crafting plans, frequently changing plans, and changing plans again but ultimately the courts remained open. We experience the same with PHBA. And in that instance we shut down the organization until the following year, but we devised a plan to open while implementing all the necessary regulations.

I am familiar with the legislative process and have served on and chaired subcommittees when I served on the Probate and Mental Health Advisory Committee for the Judicial Council. This committee focused on many cutting edge legislative issues involving the Probate courts (most notable regarding the conservatorship of a famous pop star). I served as both the Legislative Subcommittee Chair and the Guardianship Subcommittee Chair. Each of these subcommittees had its own responsibilities, own meetings, and own meeting times. I bring an awareness of time commitments that are required.

And of course I bring my own life experience. I am a Husband, a Father, a graduate of Diablo Valley College, a Marine, a magician, an attorney, a mediator and a dishwasher.

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Packet Pg. 197 Attachment: City Council Applications (City Council Vacancy Interview Details 2023) Elections Division | 1500 11th Street, 5th Floor | Sacramento, CA 95814 Tel 916.657.2166 | Fax 916.653.3214 | www.sos.ca.gov

1. Y

2. I

3. D

4. A

5. B

6. R
August 18, 2022
County Clerk/Registrar of Voters (CC/ROV) Memorandum #22193 TO: All County Clerks/Registrars of Voters
FROM: /s/ Kirsten Larsen
Election Services Manager
RE: General Election: Randomized Alphabet Drawing
In accordance with Elections Code section 13112(b)(1)(C)(i), the Secretary of State’s office conducted a drawing of the letters of the alphabet to determine the randomized alphabet for use in the above election. Listed below is the official order of letters for use in determining placement of candidates’ names on the ballot.

Please note that this alphabet is to be applied THROUGHOUT the candidate’s entire last name, so if more than one candidate’s surname begins with the same letter, the second letter of the surname determines who goes first, according to where the second letter of the name appears in the random alphabet. For example, if two candidates with the surname of Campbell and Carlson are running for the same office, their order on the ballot will depend on the order in which the letters “M” and “R” were drawn in the randomized alphabet drawing.

7. V

8. C

9. O

10. P

11. U

12. N

13. E

14. T

15. S

16. X

17. M

18. Z

19. H

20. F

21. W

22. Q

23. L

24. J

25. K

26. G

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Packet Pg. 198 Attachment: Secretary of State Randomized Alphabet Drawing (City Council Vacancy Interview Details 2023) Correspondence Regarding Filling the City Council Vacancy

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Packet Pg. 200 Attachment: Correspondence (City Council Vacancy Interview Details 2023)

100 Gregory Lane, Pleasant Hill, CA 94523-3323 – (925) 671-5270 www.pleasanthillca.org

MEMORANDUM
TO: Mayor Harris and Councilmembers
FROM: Danielle K. Navarro, Principal Management Analyst/City Clerk DATE: December 5, 2022
SUBJECT: Correspondence for Item 11.1, Discuss the Method to Fill a Vacant City Councilmember Position
Attached, please find written public comment received for Item 11.1, Discuss the Method to Fill a Vacant City Councilmember Position, on tonight’s City Council agenda.

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Packet Pg. 202 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Karen Yapp <[email protected]>
Sent: Saturday, December 3, 2022 11:26 AM
To: City Clerk
Subject: EXTERNAL: Agenda Item 11.1 - Fill Vacant Council Position Dear Councilmembers,
On Monday you will discuss how to fill the Council position that will be vacated by Ken Carlson. The City Staff says you have 2 options: 1) hold a special election, and 2) appoint someone.

In 2011 we had this same situation. Council Member Karen Mitchoff was elected to the Board of Supervisors and the City Council had to fill her vacated position. After discussion, the Council decided to offer the position to the person who had received the next most votes in the recent election. At the time the decision was fairly easy since the person with the next most votes was long time Councilmember Terri Williamson. And she had come in very close in the election.

I believe the best decision in this situation would be to hold a special election. While it is expensive, that is the price of appearing fair and objective to everyone. Hopefully, it could be done entirely by mail.

I suspect you will not want a special election because of the cost. In that case, I urge you to offer the position to Zhanna Thompson, who had the next most votes in November's election. You have precedent to do this.

If she is unable to accept the position, then I believe you have no choice but to have a special election.

Appointing someone else, even the person who came in fourth in the election, has the potential to appear unfair or one‐sided.

Thank you,
Karen Yapp
Pleasant Hill resident of 38 years

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Packet Pg. 203 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Cynthia Tubbs <[email protected]>
Sent: Saturday, December 3, 2022 11:52 AM
To: City Clerk
Subject: EXTERNAL: Re: City Council seat available
Hello,
I am a 19 year resident of Pleasant Hill. Please appoint the person with the candidate with the next most votes, that is Ms. Thompson. We don't need a special election to figure out she is our choice.

Sincerely,
Cynthia Tubbs

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Packet Pg. 204 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Tim Kang <[email protected]>
Sent: Saturday, December 3, 2022 1:02 PM
To: City Clerk
Subject: EXTERNAL: City Council position
To whom it may concern:

I strongly believe the next candidate with the highest number of votes, Zhanna Thompson, should be appointed.

Sincerely,
Tim Kang
1777 Lucille Ln.

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Packet Pg. 205 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Toni Nestore <[email protected]>
Sent: Sunday, December 4, 2022 7:19 AM
To: City Clerk
Subject: EXTERNAL: City Council vacancy
I live in Pleasant Hill and I support Zhanna Thompson as our next city council member.

Thank you, Antoinette Nestore
Sent from Toni's I phone

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Packet Pg. 206 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: [email protected]
Sent: Sunday, December 4, 2022 7:59 AM
To: City Clerk
Subject: EXTERNAL: Fill vacant city council position
Hello,
As a resident of Pleasant Hill, I feel that a good solution to fill the vacant city council  position is to choose Zhanna Thompson who had the next most votes from the election.

That would better represent the peoples will, not somebody's friend who we don't even know or spend money that we have already spent for an election that we don't need.

Regards,
David Book

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Packet Pg. 207 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Elaine Hannah <[email protected]>
Sent: Sunday, December 4, 2022 8:54 AM
To: City Clerk
Subject: EXTERNAL: Re: Filling vacant City Council seat I want to provide input as to the method by which our City Council fills the empty seat currently existing. I understand the council will act on Monday, so this communication being forwarded to all council members immediately is critical.

I recommend the sensible method of offering the seat to the person who recieved the next most votes in the recent election, Zhanna Thompson.

Any other method wouldn't reflect the input of the constituents and that is what is appropriate, in my opinion.

Sincerely,
Elaine Hannah

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Packet Pg. 208 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Joann Jacobs <[email protected]>
Sent: Sunday, December 4, 2022 9:13 AM
To: City Clerk
Subject: EXTERNAL: Filling the seat of Ken Carlson
Good Morning,
I would like to add my opinion that Zhanna Thompson be appointed to the Pleasant Hill City council. She would be a fresh perspective and a wonderful addition to our excellent leadership.

Sincerely,
Joann Jacobs

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Packet Pg. 209 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Ena Silva <[email protected]>
Sent: Sunday, December 4, 2022 11:34 AM
To: City Council
Subject: EXTERNAL: City Council vacancy
Please Appoint Zhanna Thompson to the vacant seat, in our city council. She was third place in the election and should fill it.
-Ena Silva
--
www.ziggyzagga.com

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Packet Pg. 210 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Dick Offerman <[email protected]>
Sent: Sunday, December 4, 2022 1:53 PM
To: City Clerk
Subject: EXTERNAL: Letter for the City Council, Dec. 5th, Item 11.1 I am writing to the Council to express my support for approving Zhanna Thompson as our newest member of the Pleasant Hill City Council. She has the next highest total of votes and clearly has the support of many Pleasant Hill voters.

When you discuss the method to fill the empty Council seat tonight, please note that there is a very clear precedent for selecting the new Member, based on the candidate with the next highest tally of votes. That process was used as recently as 2011 when Terri Wiliamson was approved for the Council seat vacated by Karen Mitchoff. The public was satisfied with that decision at that time.

When Councilmember Williamson resigned in June, 2012, the City Council left the position vacant until the next election, less than 6 months away.

No one wants to hear that some new application process is now being considered. That would be an insult to a candidate to worked hard to come in third out of six candidates. And with any appointment, the Council risks being considered biased.

Please approve Zhanna Thompson.

Regards,
Dick Offerman
2222 Heritage Hills Dr.

Pleasant Hill, CA

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Packet Pg. 211 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: rosemarie nial <[email protected]>
Sent: Sunday, December 4, 2022 2:03 PM
To: City Clerk
Subject: EXTERNAL: opinion about vacant position
i’d like to see the position filled by the candidate that received the 3rd most votes in the recent election. i do not want council to appoint the next person..
thanks.

Rosemarie Nial
221 Briaridge Ct
Sent from my iPad

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Packet Pg. 212 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Bryan Thompson <[email protected]>
Sent: Sunday, December 4, 2022 2:06 PM
To: City Council
Subject: EXTERNAL: Agenda Item 11.1 Zhanna Thompson to fill Ken’s Vacancy Members of City Council,
I am writing in regards to agenda item 11.1, how to fill Ken Carlson’s vacant City Council seat.

I humbly ask, as a resident and voter in Pleasant Hill, that Zhanna Thompson be appointed to this vacancy.

Zhanna’s campaign was outspent by more than $9000 by established politicians already active in the city, yet she still earned the overwhelming support of more than 4300 voters in Pleasant Hill and won a very strong third place finish.

The voters of Pleasant Hill have clearly already made this decision for you. Zhanna Thompson is the rightful successor to Ken Carlson’s seat.

Thank you,
Resident of Pleasant Hill,
Bryan Thompson

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Packet Pg. 213 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: jj poundnot.com <[email protected]>
Sent: Sunday, December 4, 2022 2:14 PM
To: City Council
Subject: EXTERNAL: City council vacancy
Do not just appoint someone to a vacancy on the city council.  It appears we are still within the election cycle and I do not believe it is within the council’s power to appoint a new council member. Whatever the decision – please document the law or muni code used as justification.

Best regards
JJ Houston

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Packet Pg. 214 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Michelle Simone <[email protected]>
Sent: Sunday, December 4, 2022 7:15 PM
To: City Council
Subject: EXTERNAL: Public Comment for Agenda Item 11.1
Mayor Harris, Vice Mayor Flaherty, and City Councilmembers, I appreciate all the work you have all done this year on behalf of the residents of Pleasant Hill. We are fortunate to have elected a dedicated group of leaders and I believe each of you know the importance of being chosen by the community to lead.

Our county is lucky to be gaining Councilmember Carlson and that leaves a Pleasant Hill councilmember spot open for another leader to join our Council. I believe the residents of our City should be the ones to choose our local representatives. The best way to do this is a well publicized local election.

The good news is, we just had one. Last month the residents of Pleasant Hill chose to re-elect Councilmember Sue Noack and elect Zac Shess as our representatives. The person who received the third highest number of votes was Zhanna Thompson with 4,308 votes (18.59%). The fourth highest candidate received a thousand fewer votes than Ms. Thompson. If there were three open spots last month, Ms. Thompson would have been elected into the seat.

If the results from the election in November aren't used to fill Councilmember Carlson's seat, the next best option is to hold a special election. A special election would be expensive for the City and the candidates. I don't think it's equitable to ask candidates to fund another campaign so soon and without major publicity I don't think it's reasonable to assume Pleasant Hill can get 64% (or more) of voter turnout for a special election, like we did for the November election.

Last month Pleasant Hill residents chose Zhanna Thompson as their third pick for City Council so I hope you decide to appoint her to the newly open spot on City Council.

Thank you,
Michelle Simone

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Packet Pg. 215 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Anna Morozovsky <[email protected]>
Sent: Sunday, December 4, 2022 8:32 PM
To: City Council
Subject: EXTERNAL: 3rd Open City Council Seat
Pleasant Hill City Council,
I hope this email finds you all well. It has recently come to my attention that there is now an additional open city council seat, just a couple weeks after the election. It seems like a perfect opportunity to appoint the 3rd highest vote getter (behind the two people who won their seats) - Zhanna Thompson. I hope the council follows the very recent will of the voters, given the opportunity that stands before them.

Thank you for all you do,
Anna Morozovsky
PH Resident

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Packet Pg. 216 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Grant Gerlach <[email protected]>
Sent: Sunday, December 4, 2022 11:03 PM
To: City Clerk
Subject: EXTERNAL: City council meeting 12/5/22 -item 11.1 I want to recommend that the city council vacancy by Ken Carlson be filled by the runner up council candidate with most votes in the last election, Zhanna Thompson.  There is precedence by the council in 2011 when they followed this process during a similar election related vacancy. Hosting another election to fill a 2 year vacancy will be expensive, will have low turnout and will likely result is the same candidate being chosen.

Grant Gerlach
Sent from my iPhone

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Packet Pg. 217 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Jan Passion <[email protected]>
Sent: Monday, December 5, 2022 7:35 AM
To: City Council
Subject: EXTERNAL: Please consider Zhana Thompson to fill the upcoming vacancy on the City Council!
Please consider Zhana Thompson to fill the upcoming vacancy on the City Council! She was clearly the voters choice.

Thanks so much,
Jan
--
______________________________________________________
Jan Passion
2230 Lisa Lane, Pleasant Hill, CA 94523
Mobile: +1 925-303-3747
www.SailHokahey.com & www.JanPassion.org
[email protected] Skype: JanPassion

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Packet Pg. 218 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Maureen Kyer <[email protected]>
Sent: Monday, December 5, 2022 8:14 AM
To: City Council
Subject: EXTERNAL: Fwd: Board of Supervisors District 4 Seat Begin forwarded message:

From: Maureen Kyer <[email protected]>
Subject: Board of Supervisors District 4 Seat
Date: December 4, 2022 at 2:17:44 PM PST
To: [email protected], [email protected], [email protected], [email protected], [email protected] Hello,
Mr. Ken Carlson will likely be certified as the winner of the November 8th election for the District 4 seat on the Board of Supervisors. Had Mr. Carlson submitted his resignation beforehand, the third-place candidate would have been automatically elected to fill that position.

Ms. Zhanna Thompson earned third-place with 4308 votes. I voted for Ms. Thompson because of her common sense approach to public safety, pedestrian safety, infrastructure and, increasing access to mental health resources.

I respectfully request the appointment of Ms. Zhanna Thompson to the vacant position.

Thank you for your service to the citizens of Pleasant Hill.

Maureen Kyer
2913 Dorothy Drive
925.421.5191

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Packet Pg. 219 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Larry Malin <[email protected]>
Sent: Monday, December 5, 2022 9:36 AM
To: City Clerk
Subject: EXTERNAL: City Counsil
I vote Zhanna Thompson.

Larry Malin

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Packet Pg. 220 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: [email protected]
Sent: Monday, December 5, 2022 10:31 AM
To: City Clerk
Subject: EXTERNAL: filling vacant council seat
Our preference is for PH to save money and appoint the runner‐up in the election, Zhanna Thompson, to fill the vacant seat!
Deborah & Joseph Santone
2963 Dorothy Drive, Pleasant Hill

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Packet Pg. 221 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Susan HEDGPETH <[email protected]>
Sent: Monday, December 5, 2022 11:54 AM
To: City Council
Subject: EXTERNAL: public comment 11.1
Dear PH City Council,
I understand you are meeting tonight to discuss how to fill the seat left by Ken Carlson's election to supervisor. I would like to express my enthusiastic support for Zhanna Thompson who came in 3rd and deserves the seat vacated by Ken Carlson. I think she will be a great addition to our City Council. Thank you.

Susan Hedgpeth
2212 Lisa Lane
Pleasant Hill, CA

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Packet Pg. 222 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Susan HEDGPETH <[email protected]>
Sent: Monday, December 5, 2022 11:54 AM
To: City Council
Subject: EXTERNAL: public comment 11.1
Dear PH City Council,
I understand you are meeting tonight to discuss how to fill the seat left by Ken Carlson's election to supervisor. I would like to express my enthusiastic support for Zhanna Thompson who came in 3rd and deserves the seat vacated by Ken Carlson. I think she will be a great addition to our City Council. Thank you.

Susan Hedgpeth
2212 Lisa Lane
Pleasant Hill, CA

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Packet Pg. 223 Attachment: Correspondence (City Council Vacancy Interview Details 2023)

100 Gregory Lane, Pleasant Hill, CA 94523-3323 – (925) 671-5270 www.pleasanthillca.org

MEMORANDUM
TO: Mayor Harris and Councilmembers
FROM: Danielle K. Navarro, Principal Management Analyst/City Clerk DATE: December 5, 2022
SUBJECT: Correspondence for Item 11.1, Discuss the Method to Fill a Vacant City Councilmember Position
Attached, please find written public comment received for Item 11.1, Discuss the Method to Fill a Vacant City Councilmember Position, on tonight’s City Council agenda.

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Packet Pg. 224 Attachment: Correspondence (City Council Vacancy Interview Details 2023) This page left intentionally blank

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Packet Pg. 225 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Sonia Silva <[email protected]>
Sent: Monday, December 5, 2022 12:41 PM
To: City Council
Subject: EXTERNAL: Zhanna Thompson
Dear Council Members:

Please Appoint Zhanna Thompson to fill Ken Carlson’s soon to be city council vacated seat. As third place and next in line as city council candidate, this position should be filled by her.

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Packet Pg. 226 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Kenji Yamada <[email protected]>
Sent: Monday, December 5, 2022 1:14 PM
To: City Council
Subject: EXTERNAL: Council vacancy appointment
Dear City Clerk - Please enter this message into benched correspondence for tonight's Council meeting, item

11.1. Dear Councilmembers - For the vacancy opened by Councilmember Carlson's resignation, please appoint the top runner-up of the very recent election. I am a new PH resident, have just voted for PH City Council for the first time, and would appreciate this indicator of respect for the will of voters in this city.

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Packet Pg. 227 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Marian Shostrom <[email protected]>
Sent: Monday, December 5, 2022 1:43 PM
To: City Council
Subject: EXTERNAL: Vacancy on Pleasant Hill City Council Because Ken Carlson will be certified as the winner of the November 8th election for the District 4 seat on the Contra Costa County Board of Supervisors, I urge you to appoint Zhanna Thompson to fill that position.

Although Ms.Thompson was a first-time candidate, she came in 3rd place, with 4,308 votes. If Ken Carlson had resigned his position before the election, there would have been three vacant positions, and Ms. Thompson would have won a seat on the Pleasant Hill City Council. She is the logical choice, based on the votes of Pleasant Hill residents.

Sincerely,
Marian Shostrom
2264 Lisa Ln
Pleasant Hill, CA 94523
[email protected]

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Packet Pg. 228 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: anna stahl <[email protected]>
Sent: Monday, December 5, 2022 2:10 PM
To: City Council
Subject: EXTERNAL: Zhanna Thompson
Zhanna is the type of forward thinking, climate friendly advocate we need in Pleasant Hill. Please allow her to fill the vacancy left from Ken Carlson.

Best,
Anna Stahl
296 Lucinda Lane
Pleasant Hill, CA

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Packet Pg. 229 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Harry Baker <[email protected]>
Sent: Monday, December 5, 2022 2:34 PM
To: City Council
Subject: EXTERNAL: CITY COUNCIL SEAT
I urge you to appoint Zhanna Thompson to City Council
Ms.Thompson came in 3rd place. If Ken Carlson had resigned his position before the election, there would have been three vacant positions, and Ms. Thompson would have won a seat on the Pleasant Hill City Council. She is the logical choice, based on the votes of Pleasant Hill residents.

Harry Baker

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Packet Pg. 230 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Ogie Strogatz <[email protected]>
Sent: Monday, December 5, 2022 2:45 PM
To: City Council; Michael Harris; Tim Flaherty; Ken Carlson; Sue Noack; Matt Rinn Subject: EXTERNAL: Please appoint Zhanna Thompson to Pleasant Hill City Council Dear City Council,
I am writing to convey 350 Bay Area Action’s support for the appointment of Zhanna Thompson to fill the Pleasant Hill City Council seat to be vacated by Ken Carlson, following his having won the District 4 seat on the Contra Costa County Board of Supervisors.
350 Bay Area Action endorsed Ms. Thompson in her November 8th run for the Pleasant Hill City Council, and we are proud to continue our support. We appreciate Zhanna's commitment to champion community‐ centered, forward‐thinking initiatives to help Pleasant Hill thrive, including understanding how local climate action can help ensure a healthy, sustainable Pleasant Hill.

We request your unanimous approval to appoint Zhanna Thompson to the Pleasant Hill City Council.

Respectfully,
Ogie Strogatz
for 350 Bay Area Action

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Packet Pg. 231 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Robert Kattenburg <[email protected]>
Sent: Monday, December 5, 2022 3:27 PM
To: City Council
Subject: EXTERNAL: THE FIFTH PLEASANT HILL CITY COUNCIL MEMBER My name is Bob Kattenburg. My wife and I have lived in Pleasant Hill since late 1989…33 years. I’ve gotten to know 5 or 6 city council members over the years.

I’m writing on behalf of Zhanna Thompson.

The process of appointing a person to replace Supervisor-elect Ken Carlson is obviously political. And politics is sort of like sausage making…you don’t really want to know what goes into it. You folks on the City Council know what the main issue is currently confronting you (think the Mangini property).

Apparently, there are one or more of you who feel there is someone who is more suited to be appointed. Those members have to give Zhanna Thompson credit for having a brain… she’s a fast study. She’s achieved success in her chosen career.

Zhanna got 4,308 votes in the election less than 30 days ago! 3rd place! Not even close with respect to 4th place.

If you all are thinking about APPOINTING a 5th member to the City Council, that person should have been on the ballot so the voting citizens of Pleasant Hill would have had an opportunity to learn about that person’s qualifications! If the most important issue was knowledge about land use, the voting citizens should have been aware of that!
To me, it’s totally inappropriate to look for the 5th member for the Pleasant Hill City Council outside those people who chose to CAMPAIGN for a seat in the general election.

That person should be ZHANNA THOMPSON.

Thank you.

Bob Kattenburg
465 Boyd Road
Mobile: (510) 366-0687
[email protected]
Sent from my iPad

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Packet Pg. 232 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Melody Thompson <[email protected]>
Sent: Monday, December 5, 2022 3:58 PM
To: City Council
Subject: EXTERNAL: Re. Agenda Item 11.1
Dear Pleasant Hill City Council Members,
I am writing in regards to Agenda Item 11.1.

As a longtime resident and a voter in Pleasant Hill, I am asking that Zhanna Thompson be appointed to the vacancy of Pleasant Hill City Council. The residents of Pleasant Hill have already voted and it is clear that Zhanna Thompson has won the support of over 4,000 Pleasant Hill voters.

Please consider her for this position.

Thank you,
Melody Thompson
Pleasant Hill Resident

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Packet Pg. 233 Attachment: Correspondence (City Council Vacancy Interview Details 2023) Correspondence Received After the December 5, 2022 Meeting

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Packet Pg. 234 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Danielle Navarro
Sent: Tuesday, December 6, 2022 10:06 AM
To: Ken Carlson; Matt Rinn; Michael Harris; Sue Noack; Tim Flaherty Cc: June Catalano; Juanita Davalos; Geoff Gillette; Janet Coleson Subject: Zhanna Thompson - Amanda Szakats
Mayor Harris and Councilmembers,
I will let Amanda know the outcome of last night’s meeting.

Danielle
From: Amanda Szakats <[email protected]>
Sent: Monday, December 5, 2022 7:18 PM
To: City Council <[email protected]>
Subject: EXTERNAL: Zhanna Thompson
Given that it is extremely likely that Ken will be certified as the winner of the November 8th election for the District 4 seat on the BOS, had he tendered his resignation beforehand, the third-place finisher would have been automatically elected to fill that position. Therefore, I support the appointment of Zhanna Thompson to this position.

Thank you.

Amanda Szakats

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Packet Pg. 235 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 100 Gregory Lane, Pleasant Hill, CA 94523-3323 – (925) 671-5270 www.pleasanthillca.org

MEMORANDUM
TO: Mayor Flaherty and Councilmembers
FROM: Danielle K. Navarro, Principal Management Analyst/City Clerk DATE: January 9, 2023
SUBJECT: Written Correspondence Received for Item 9.1, Discuss the Appointment Process to Fill the Vacant City Councilmember Position and Provide Direction to Staff
Attached, please find correspondence received for public comment for item 9.1 for the January 9 3, 2023 regular City Council meeting.

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Packet Pg. 236 Attachment: Correspondence (City Council Vacancy Interview Details 2023) This page left intentionally blank

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Packet Pg. 237 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Danielle Navarro
Sent: Monday, January 9, 2023 11:22 AM
To: Matt Rinn; Susan Noack; Tim Flaherty; Zac Shess
Cc: June Catalano; Juanita Davalos; Geoff Gillette; Janet Coleson Subject: Item 9.1 Correspondence
Attachments: Item 9.1 Correspondence.pdf
Good morning,
The attached emails regarding Item 9.1, Discuss the Appointment Process to Fill the Vacant City Councilmember Position and Provide Direction to Staff, on tonight’s agenda were received after the agenda packet was published. They will be referenced for the public at tonight’s meeting as having been received and a few printed copies will be available to the public at the meeting.

Danielle

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Packet Pg. 238 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Courtney Coon <[email protected]>
Sent: Saturday, January 7, 2023 8:38 PM
To: City Council
Subject: EXTERNAL: public comment for the city council meeting action item 9.1 In 2011, after Karen Mitchoff was elected to the Board of Supervisors, the Pleasant Hill City Council filled her vacant position with the candidate who had the next highest number of votes in that election. The filling of Ken Carlson's vacant seat should follow this precedent and the will of the voters in Pleasant Hill. In the November 8, 2022 election, Zhanna Thompson was the third-place choice of six candidates for Pleasant Hill City Council and she should take the vacant seat.

Thank you,
---
Courtney Coon, PhD
she/her
2246 Lisa Lane
Pleasant Hill, CA 94523

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Packet Pg. 239 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: [email protected]
Sent: Saturday, January 7, 2023 8:39 PM
To: June Catalano; Danielle Navarro; Juanita Davalos; Geoff Gillette Subject: EXTERNAL: Online Form Submittal: Email the City Council If you are having problems viewing this HTML email, click to view a Text version.

Email the City Council
Please note that all emails submitted through this website will be shared with all Councilmembers and certain City staff members. These emails are considered public records under the California Public Records Act (Govt. Code Section 6250, et seq.)
Name:* courtney coon
Street
Address:*
2246 Lisa Lane
City* Pleasant Hill
Phone
Number:

Email:* [email protected]
Subject:* 1/9/23 city council meeting action item 9.1
Question
or
Comment:

In 2011, after Karen Mitchoff was elected to the Board of Supervisors, the Pleasant Hill City Council filled her vacant position with the candidate who had the next highest number of votes in that election. The filling of Ken Carlson's vacant seat should follow this precedent and the will of the voters in Pleasant Hill. In the November 8, 2022 election, Zhanna Thompson was the third-place choice of six candidates for Pleasant Hill City Council and she should take the vacant seat. Thank you, --- Courtney Coon, PhD she/her 2246 Lisa Lane Pleasant Hill, CA 94523 Upload File
Attachment
here
[ ]

* indicates required fields.

View any uploaded files by signing in and then proceeding to the link below:
http://www.pleasanthillca.org/Admin/FormHistory.aspx?SID=16678 The following form was submitted via your website: Email the City Council Please note that all emails submitted through this website will be shared with all Councilmembers and certain City staff members. These emails are considered public records under the California Public Records Act (Govt.

Code Section 6250, et seq.):

Name:: courtney coon
Street Address:: 2246 Lisa Lane
City: Pleasant Hill
Phone Number::

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Packet Pg. 240 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 2 Email:: [email protected]
Subject:: 1/9/23 city council meeting action item 9.1
Question or Comment:: In 2011, after Karen Mitchoff was elected to the Board of Supervisors, the Pleasant Hill City Council filled her vacant position with the candidate who had the next highest number of votes in that election. The filling of Ken Carlson's vacant seat should follow this precedent and the will of the voters in Pleasant Hill. In the November 8, 2022 election, Zhanna Thompson was the third-place choice of six candidates for Pleasant Hill City Council and she should take the vacant seat.

Thank you,
---
Courtney Coon, PhD
she/her
2246 Lisa Lane
Pleasant Hill, CA 94523
Upload File Attachment here: No file was uploaded
Additional Information:

Form submitted on: 1/7/2023 8:38:36 PM
Submitted from IP Address: 24.7.103.75
Referrer Page: https://www.pleasanthillca.org/64/City-Council Form Address: http://www.pleasanthillca.org/Forms.aspx?FID=137

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Packet Pg. 241 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Jan Passion <[email protected]>
Sent: Saturday, January 7, 2023 10:40 PM
To: City Council
Subject: EXTERNAL: Correspondence is for public comment at the Council meeting.

Dear PH City Council, The voters should decide who should represents them on the Pleasant Hill City Council.

In the November 8, 2022 election, Pleasant Hill voters made it clear that Zhanna Thompson was their thirdplace choice of six candidates to fill two seats on the Council. In 2011, after Karen Mitchoff was elected to the Board of Supervisors, the Pleasant Hill City Council filled her vacant position with the candidate who had the next highest number of votes in that election. I ask to you to to follow the same process, and recognize the will of the voters, by appointing the third-place candidate at the next City Council Meeting. Thank you, Jan Passion --
______________________________________________________
Jan Passion
2230 Lisa Lane, Pleasant Hill, CA 94523
Mobile: +1 925-303-3747
www.SailHokahey.com & www.JanPassion.org
[email protected] Skype: JanPassion

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Packet Pg. 242 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Jeff Macdonald <[email protected]>
Sent: Sunday, January 8, 2023 8:19 AM
To: City Council
Subject: EXTERNAL: public comment for the city council meeting action item 9.1 In 2011, after Karen Mitchoff was elected to the Board of Supervisors, the Pleasant Hill City Council filled her vacant position with the candidate who had the next highest number of votes in that election. The filling of Ken Carlson's vacant seat should follow this precedent and the will of the voters in Pleasant Hill. In the November 8, 2022 election, Zhanna Thompson was the third-place choice of six candidates for Pleasant Hill City Council and she should take the vacant seat.

Thank you,
Jeff MacDonald

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Packet Pg. 243 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Danielle Navarro
Sent: Monday, January 9, 2023 11:46 AM
To: Matt Rinn; Susan Noack; Tim Flaherty; Zac Shess
Cc: June Catalano; Juanita Davalos; Geoff Gillette; Janet Coleson Subject: PROCESS FOR FILLING CITY COUNCIL SEAT - Kent Sack Mayor Flaherty and Councilmembers,
The email below regarding Item 9.1, Discuss the Appointment Process to Fill the Vacant City Councilmember Position and Provide Direction to Staff, on tonight’s agenda will be referenced for the public at tonight’s meeting as having been received and a few printed copies will be available to the public at the meeting.

Danielle
From: Kent L. Sack MD <[email protected]>
Sent: Monday, January 9, 2023 11:31 AM
To: City Clerk <[email protected]>
Subject: EXTERNAL: PROCESS FOR FILLING CITY COUNCIL SEAT Dear Councilmembers:

I am a moderate progressive residing 2 houses from Pleasant Hill’s northwest border. I support the concept that each municipality’s actions determine the fabric of CCCo and the Bay Area.

I respect Zhanna Thompson’s views, but strongly disagree with her positions on health issues as abortion and same gender marriages. Ms. Thompson’s thinking on these important issues are regressive and adverse to our Bay Area’s future.

Therefore, I am a proponent of the application rather than the appointive process to full Pleasant Hill’s recently vacated City Council seat.

Thanks & b/well
Kent Sack MD
340 5th Ave
Pacheco, CA 94553
Sent from Mail for Windows

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Packet Pg. 244 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Danielle Navarro
Sent: Monday, January 9, 2023 12:24 PM
To: Matt Rinn; Susan Noack; Tim Flaherty; Zac Shess
Cc: June Catalano; Juanita Davalos; Geoff Gillette; Janet Coleson Subject: Regarding Item 9.1: Appointment Process to fill vacant Council Member Position - Karen Yapp
Mayor Flaherty and Councilmembers,
The email below regarding Item 9.1, Discuss the Appointment Process to Fill the Vacant City Councilmember Position and Provide Direction to Staff, on tonight’s agenda will be referenced for the public at tonight’s meeting as having been received and a few printed copies will be available to the public at the meeting.

Danielle
From: Karen Yapp <[email protected]>
Sent: Monday, January 9, 2023 9:42 AM
To: City Council <[email protected]>
Subject: EXTERNAL: Regarding Item 9.1: Appointment Process to fill vacant Council Member Position Regarding Item 9.1: Appointment Process to fill vacant Council Member Position I strongly urge you to skip the “application” process and directly appoint the 3rd place candidate in the most recent election – Zhanna Thompson.

I do not know Ms. Thompson. I have never spoken to her. But I could tell from the candidate forum that she had spent considerable time studying the issues. She put her time and effort, and probably her own money, into running for City Council. Can you envision any adequate justification for passing over her and selecting someone else?
I looked at your sample “application”. What will that tell you? The reality is that you can’t select a person for this position based on a few questions and a one-hour interview. Just like any candidate, for any office, the public will see how they perform and will make the decision in the voting booth.

You can’t pick someone who did not run for election at all. As you all know, running a campaign is hard work.

It would be incredibly unfair to appoint someone who did not bother to run for election. If a person was not willing to put in that effort, they should not be on the Council.

You can’t skip the 3rd place candidate and appoint the 4th place. It is clear from the election results that more Pleasant Hill residents wanted someone new, with new ideas, and new perspectives. The 4th place candidate is in that position for a reason.

At the last meeting, Councilmember Harris gave a very misleading and inaccurate account of the last time a similar vacancy occurred. When Karen Mitchoff vacated her seat, the Council appointed the 3rd place candidate, Terri Williamson. Mr. Harris said, at the last meeting, that he was not in favor of this appointment at that time. And he said that councilmember “resigned shortly after” she was appointed.

9.1.c
Packet Pg. 245 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 2 The facts are, 25+ year councilmember Terri Williamson came in a close 3rd, and was appointed back to the Council. She was clearly experienced and capable. However, about a year later she had a medical emergency (either a heart attack or a stroke; I can’t recall). She was no longer able to live on her own and had to sell her house and move near her daughter.

Something like this could happen to anyone. Ms. Williamson did not want to leave her seat or Pleasant Hill. But her health no longer allowed her to stay. For Mr. Harris to frame this as if she just up and quit is misleading and offensive to the memory of Ms. Williamson, a long time Pleasant Hill councilmember.

Ask yourself this. What possible answers to your application, or to your interview, could lead you to pick anyone but the 3rd place candidate? And how do you imagine you could justify that decision to the public? Please save everyone the agony and appoint Zhanna Thompson.

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Packet Pg. 246 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Danielle Navarro
Sent: Monday, January 9, 2023 12:27 PM
To: Matt Rinn; Susan Noack; Tim Flaherty; Zac Shess
Cc: June Catalano; Juanita Davalos; Geoff Gillette; Janet Coleson Subject: Vacant City Councilmember Position--January 9, 2023 Meeting - Marian Shostrom Mayor Flaherty and Councilmembers,
The email below regarding Item 9.1, Discuss the Appointment Process to Fill the Vacant City Councilmember Position and Provide Direction to Staff, on tonight’s agenda will be referenced for the public at tonight’s meeting as having been received and a few printed copies will be available to the public at the meeting.

Danielle
From: Marian Shostrom <[email protected]>
Sent: Sunday, January 8, 2023 1:16 PM
To: City Council <[email protected]>
Subject: EXTERNAL: Vacant City Councilmember Position‐‐January 9, 2023 Meeting This correspondence is for public comment at the January 9, 2023 Council meeting.

Dear City Council Members,
I have lived in Pleasant Hill for 20+ years, followed local issues, and appreciate the important work done by the City Council.

Item 9.1 on the January 9, 2023 Agenda proposes an application process to the fill the seat vacated by Council Member Ken Carlson.

I believe that going through an application process would be wasteful of City Council and staff time and resources. We just had an election on November 8, 2023, and the results of that election made clear that the voters selected Zhanna Thompson as their third choice.

In 2011, after Pleasant Hill City Council member Karen Mitchoff was elected to the Board of Supervisors, the City Council filled that vacant position with the candidate who had the next highest number of votes in the November 2010 election, following the will of the voters. That made sense to me at the time, and it makes sense to me now.

I have not heard a good reason for the City Council to spend time and effort on an application process, rather than appointing the candidate chosen by Pleasant Hill voters. I hope to watch meetings with a full City Council of five members chosen by voters as soon as possible.

Sincerely,
Marian Shostrom
2264 Lisa Ln
Pleasant Hill, CA 94523

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Packet Pg. 247 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Danielle Navarro
Sent: Monday, January 9, 2023 3:05 PM
To: Matt Rinn; Susan Noack; Tim Flaherty; Zac Shess
Cc: June Catalano; Juanita Davalos; Geoff Gillette; Janet Coleson Subject: Appoint 3rd place candidate Zhanna Thompson to City Council! - Anne Greenblatt Mayor Flaherty and Councilmembers,
The email below regarding Item 9.1, Discuss the Appointment Process to Fill the Vacant City Councilmember Position and Provide Direction to Staff, on tonight’s agenda will be referenced for the public at tonight’s meeting as having been received and a few printed copies will be available to the public at the meeting.

Danielle
From: Anne Greenblatt <[email protected]>
Sent: Monday, January 9, 2023 2:47 PM
To: City Council <[email protected]>
Subject: EXTERNAL: Appoint 3rd place candidate Zhanna Thompson to City Council! Council members:

The voters should decide who should represent them on the Pleasant Hill City Council. In the November 8, 2022 election, Pleasant Hill voters made it clear that Zhanna Thompson was their third-place choice of six candidates to fill two seats on the Council. In 2011, after Karen Mitchoff was elected to the Board of Supervisors, the Pleasant Hill City Council filled her vacant position with the candidate who had the next highest number of votes in that election. The Council should follow the same process, and recognize the will of the voters, by appointing the third-place candidate Zhanna Thompson tonight! Anne Greenblatt
2236 Lisa Lane
Pleasant Hill
Sent from my iPhone

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Packet Pg. 248 Attachment: Correspondence (City Council Vacancy Interview Details 2023) Correspondence Received After the January 9, 2023 Meeting

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Packet Pg. 249 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Tim Flaherty <[email protected]>
Sent: Tuesday, January 10, 2023 11:19 AM
To: Danielle Navarro; Juanita Davalos; June Catalano
Subject: Fwd: EXTERNAL: Fwd: 12/05/2022 Agenda Item 11.1 - Council Vacancy FYI
---------- Forwarded message ---------
From: Jack Prosek <[email protected]>
Date: Mon, Jan 9, 2023 at 8:58 PM
Subject: Re: EXTERNAL: Fwd: 12/05/2022 Agenda Item 11.1 - Council Vacancy To: Tim Flaherty <[email protected]>
Tim -
. . . . . . but I did not hear any acknowledgement of MY email during the City Council meeting this evening.

I would also point out that no mention was made of the positions taken by any of the writers on this issue . . . . .

I think that a summary of these points would be informative to all Members of the City Council as well as the rest of the Public who listened to or spoke at the meeting !! Jack Prosek
PH Resident / Homeowner
zz
On Mon, Jan 9, 2023 at 6:33 PM Tim Flaherty <[email protected]> wrote:

Hi Jack,
I am acknowledging receipt of you email below and your comments re the 12/5 meeting. I understand your position on filling the vacancy on the City council.

Tim
Timothy M. Flaherty
Mayor, City of Pleasant Hill
On Jan 7, 2023, at 2:08 PM, Jack Prosek <[email protected]> wrote:

Mayor Tim, Vice Mayor Matt & Council Member Sue -
Just in case my comments for the December 5th meeting don't get carried forward, I am resending my December 2nd email regarding the appointment to fill the now vacant seat on the City Council. This is for Item # 9.1 on the Agenda for the January 9th meeting of the Pleasant Hill City Council !!! From reading the Staff Report for this Item, it is now my understanding that the appointee would serve until after the results of the November 2024 election are certified.

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Packet Pg. 250 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 2 Jack Prosek
PH Resident / Homeowner
zz
---------- Forwarded message ---------
From: Jack Prosek <[email protected]<mailto:[email protected]>> Date: Fri, Dec 2, 2022 at 2:51 PM
Subject: 12/05/2022 Agenda Item 11.1 - Council Vacancy
To: Michael Harris <[email protected]<mailto:[email protected]>>, tim flaherty <[email protected]<mailto:[email protected]>>, matt rinn <[email protected]<mailto:[email protected]>>, Sue Noack <[email protected]<mailto:[email protected]>>, ken carlson <[email protected]<mailto:[email protected]>> Mayor Harris & Council Members -
We note that Item 11.1 on the Agenda for the 12/05/2022 City Council meeting is a discussion of Methods to Fill a Vacant City Council Member Position.

These are my thoughts:

Call for a Special Election - this approach would be costly & I believe it is unnecessary given that the last election was only days ago.

Appointments - given that it is extremely likely that Ken will be certified as the winner of the November 8th election for the District 4 seat on the BOS, had he tendered his resignation beforehand, the third-place finisher would have been automatically elected to fill that position. Therefore, I support the appointment of Zhanna Thompson to this position.

To me, the only question would be whether her term would end following the Primary Election in the Spring of 2024 or the completion of the open term following the Presidential Election in November 2024.

The Voters have already spoken - respect their wishes !! Jack Prosek
PH Resident / Homeowner / Voter
zz

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Packet Pg. 251 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Danielle Navarro
Sent: Monday, January 23, 2023 3:55 PM
To: Matt Rinn; Susan Noack; Tim Flaherty; Zac Shess
Cc: June Catalano; Juanita Davalos; Geoff Gillette; Janet Coleson Subject: Vacant City Council Member Position - League of Women Voters Attachments: SKM_C45823012316250.pdf
Mayor Flaherty and Councilmembers,
The attached letter was sent to you from the League of Women Voters.

Danielle

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Packet Pg. 252 Attachment: Correspondence (City Council Vacancy Interview Details 2023)

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Packet Pg. 253 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Danielle Navarro
Sent: Wednesday, January 25, 2023 9:34 AM
To: Matt Rinn; Susan Noack; Tim Flaherty; Zac Shess
Cc: June Catalano; Juanita Davalos; Geoff Gillette; Janet Coleson Subject: Selection of new Council member - Shirley Shelangoski From: shirley shelangoski <[email protected]>
Sent: Wednesday, January 25, 2023 9:27 AM
To: City Council <[email protected]>
Subject: EXTERNAL: Selection of new Council member
Dear City Council members,
This is Shirley Shelangoski, a 23 year resident of Pleasant Hill. Of course I am very interested in the selection of the new council member to replace the vacancy left by Ken Carlson.

I am asking for a transparent and fair selection process. I am respectfully requesting that all candidates under consideration are asked the exact same questions and that there is a transparent ranking system. The candidate who wins the appointment will be making decisions that affect our entire city. Ken will be a great loss to Pleasant Hill, but a great gain to our county on the Board of Supervisors .

Thank you for your attention to this very important matter.

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Packet Pg. 254 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Danielle Navarro
Sent: Wednesday, January 25, 2023 5:38 PM
To: Matt Rinn; Susan Noack; Tim Flaherty; Zac Shess
Cc: June Catalano; Juanita Davalos; Geoff Gillette; Janet Coleson Subject: Regarding Selection of New City Council Member - Nancy Hume From: Nancy Hume <[email protected]>
Sent: Wednesday, January 25, 2023 3:59 PM
To: City Council <[email protected]>
Subject: EXTERNAL: Regarding Selection of New City Council Member Dear Pleasant Hill City Council Members,
I have been a resident of Pleasant Hill for twelve years. I care deeply about our city, and with the vacancy left by Ken Carlson’s departure, a new member will be selected, the process of which is of great concern to me.

I feel it is imperative that all candidates under consideration be treated exactly the same, given the same questions and interviewed in exactly the same way. I also request that this process, as well as the ranking system, be made transparent. We need a completely fair, unbiased process that is accessible to city residents, as well as to all applicants.

The person who fills this position will undoubtedly be making crucial decisions that affect our city, so how this person is selected is of the greatest importance.

I will appreciate your consideration of my concerns and look forward to learning how our new City Council member will be selected.

I’m sorry to see Ken Carlson leave the City Council, but gratified he will be on the county’s Board of Supervisors. I hope we will gain a new member who will serve as Ken did, with integrity, and real care for all residents of Pleasant Hill.

Best regards,
Nancy Hume
35 Reading Way
Pleasant Hill, CA 94523
----- Forwarded Message -----
From: shirley shelangoski <[email protected]>
To: "[email protected]" <[email protected]>

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Packet Pg. 255 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 2 Sent: Wednesday, January 25, 2023 at 09:26:46 AM PST
Subject: Selection of new Council member
Dear City Council members,
This is Shirley Shelangoski, a 23 year resident of Pleasant Hill. Of course I am very interested in the selection of the new council member to replace the vacancy left by Ken Carlson.

I am asking for a transparent and fair selection process. I am respectfully requesting that all candidates under consideration are asked the exact same questions and that there is a transparent ranking system. The candidate who wins the appointment will be making decisions that affect our entire city. Ken will be a great loss to Pleasant Hill, but a great gain to our county on the Board of Supervisors .

Thank you for your attention to this very important matter.

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Packet Pg. 256 Attachment: Correspondence (City Council Vacancy Interview Details 2023)

100 Gregory Lane, Pleasant Hill, CA 94523-3323 – (925) 671-5270 www.pleasanthillca.org

MEMORANDUM
TO: Mayor Flaherty and Councilmembers
FROM: Danielle K. Navarro, Principal Management Analyst/City Clerk DATE: January 30, 2023
SUBJECT: Written Correspondence Received for Item 4.1, Determine the Appointment Process to Fill the City Council Vacancy
Attached, please find correspondence received for public comment for item 4.1 for the January 30, 2023 special City Council meeting.

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Packet Pg. 257 Attachment: Correspondence (City Council Vacancy Interview Details 2023) This page left intentionally blank

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Packet Pg. 258 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Danielle Navarro
Sent: Monday, January 30, 2023 9:13 AM
To: Matt Rinn; Sue Noack; Zac Shess
Cc: Tim Flaherty; June Catalano; Juanita Davalos; Geoff Gillette; Janet Coleson Subject: Item 4.1 - Special City Council Meeting - 1/30/2023 Vice Mayor Rinn and Councilmembers,
Mayor Flaherty received the email below regarding item 4.1, Determine the Appointment Process to Fill the City Council Vacancy, on tonight’s special meeting agenda. It will be referenced for the public at tonight’s meeting as having been received.

Danielle
From: Tim Flaherty <[email protected]>
Sent: Sunday, January 29, 2023 1:44 PM
To: Danielle Navarro <[email protected]>; Juanita Davalos <[email protected]>; June Catalano <[email protected]>
Subject: Fwd: EXTERNAL: Item 4.1 ‐ Special City Council Meeting ‐ 1/30/2023 Pls distribute
---------- Forwarded message ---------
From: Jack Prosek <[email protected]>
Date: Sat, Jan 28, 2023 at 11:34 AM
Subject: EXTERNAL: Item 4.1 - Special City Council Meeting - 1/30/2023 To: tim flaherty <[email protected]>
Mayor Flaherty -
Yesterday morning I stumbled across the City Meetings Calendar to find that a Special Meeting of the City Council had been scheduled for 7:00 PM on Monday January 30th. By around 6:00 PM Friday, the Agenda & related documents were posted on the City's website - GOOD, because that is one full business day before the Special Meeting. Other Notices soon followed to residents on various email lists & websites ! The whole purpose of this meeting is covered under Agenda Item 4.1 - to determine the process to fill the vacancy on the City Council due to the belated resignation of former Councilman Ken Carlson.

Since it would not be practical to do a complete interview of all ELEVEN Applicants, it seems to me that the best approach at this point would be one similar to what was used by the PH Recreation & Park District to appoint Zac Shess to their Board of Directors: that is, to have each of the four Council Members to announce their top four choices after having read all the Applications. From that straw poll, the Council could then determine who the top 4 or 5 contenders are.

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Packet Pg. 259 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 2 Since the Voters last November decided that Zhanna Thompson was their next choice after Council Members Noack & Shess, she should automatically be included in the top five !!!!! I have not personally met any of the Applicants, but Allen Vinson & Chris Tipton are familiar names from their long history of community service in Pleasant Hill, so I would expect to see both of them included. For a first cut, I would be inclined to exclude anyone who has not lived in the local area for at least say five years as they have had little exposure to what makes Pleasant Hill a special place to live as well as the unique challenges that lie ahead in the next few years.

Those are my thoughts . . . . . to be shared with the other Council Members AND the PUBLIC at this meeting !!!
Jack Prosek
PH Resident / Homeowner / VOTER
zz

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Packet Pg. 260 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Danielle Navarro
Sent: Monday, January 30, 2023 9:42 AM
To: Matt Rinn; Susan Noack; Tim Flaherty; Zac Shess
Cc: June Catalano; Juanita Davalos; Geoff Gillette; Janet Coleson Subject: Comment for Jan 30 City Council meeting - Denise Gudzikowski Mayor Flaherty and Councilmembers,
The email below regarding item 4.1, Determine the Appointment Process to Fill the City Council Vacancy, on tonight’s special meeting agenda will be referenced for the public at tonight’s meeting as having been received.

Danielle
From: Denise Gudzikowski <[email protected]> Sent: Saturday, January 28, 2023 3:15 PM
To: City Clerk <[email protected]>
Subject: EXTERNAL: Comment for Jan 30 City Council meeting City Council members –
I am writing to urge the City Council fill the open council seat with the 3rd place candidate from the election that was held just 11 weeks ago.  That candidate is Zhanna Thompson.  She won 3rd place by a large margin, far ahead of the other candidates.  There’s no reason to expect that the will of the people has changed in less than 3 months.

Given the precedent for this situation (back in 2011), there should be no need to have a special election to appoint her as a council member.  It would certainly smack of unfairness and show the City Council to be out of step with the will of the voters of Pleasant Hill.

We don’t have money to waste in Pleasant Hill, especially with the need to fix pot holes from the recent storms, improve pedestrian safety and deal with many more priorities.   A special election would surely be a money waster.

Please appoint Zhanna Thompson.

Thanks, Denise Gudzikowski (27 year PH resident)
14  Fairfax Court
Pleasant Hill, CA

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Packet Pg. 261 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Danielle Navarro
Sent: Monday, January 30, 2023 11:02 AM
To: Matt Rinn; Susan Noack; Tim Flaherty; Zac Shess
Cc: June Catalano; Juanita Davalos; Geoff Gillette; Janet Coleson Subject: Appointment to the City Council vacancy - Wendy Gollop Mayor Flaherty and Councilmembers,
The email below regarding item 4.1, Determine the Appointment Process to Fill the City Council Vacancy, on tonight’s special meeting agenda will be referenced for the public at tonight’s meeting as having been received.

Danielle
From: Wendy Gollop <[email protected]>
Sent: Monday, January 30, 2023 10:33 AM
To: City Clerk <[email protected]>
Subject: EXTERNAL: Appointment to the City Council vacancy Dear City Council
I wanted to comment on the selection process for the vacant city council seat.

I reviewed the submitted resumes of the applicants for the City Council position. All of them looked like well qualified individuals capable of doing the job. But a big question that I have is, are these applicants interviewing for a City Council JOB, or are they interviewing for a position to REPRESENT the citizens of Pleasant Hill? I would like to know HOW they stand on the issues facing the citizens of Pleasant Hill. A job resume does not tell me that. I want to know what a candidate thinks about climate change, parking and traffic issues, development, air pollution, creeks and open space, and how they plan to listen to the public's concerns, etc. There have been no debates or interviews about these subjects. By the City Council appointing someone on this list, I will not be able to have a say as to whether this applicant will represent my views on the Council. I want to know why some of these applicants did not run for the City council last summer. These applicants have not interacted with the community to ask us for our vote, so how can we be assured that they will represent our interests and not those of the City Council that appointed them? Can or will these questions be answered before an appointment is made? I think that the only democratic way to fill this vacancy is to either hold a new election or appoint the third place vote winner. That is the only way that the citizens of Pleasant Hill will have a voice in filling this vacancy.

Thank you.

Wendy Gollop

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Packet Pg. 262 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Danielle Navarro
Sent: Monday, January 30, 2023 2:23 PM
To: Matt Rinn; Susan Noack; Tim Flaherty; Zac Shess
Cc: June Catalano; Juanita Davalos; Geoff Gillette; Janet Coleson Subject: Filling City Council Vacancy - Robert Kattenburg Mayor Flaherty and Councilmembers,
The email below regarding item 4.1, Determine the Appointment Process to Fill the City Council Vacancy, on tonight’s special meeting agenda will be referenced for the public at tonight’s meeting as having been received.

Danielle
From: [email protected] <[email protected]>
Sent: Monday, January 30, 2023 2:01 PM
To: June Catalano <[email protected]>; Danielle Navarro <[email protected]>; Juanita Davalos <[email protected]>; Geoff Gillette <[email protected]> Subject: EXTERNAL: Online Form Submittal: Email the City Council If you are having problems viewing this HTML email, click to view a Text version.

Email the City Council
Please note that all emails submitted through this website will be shared with all Councilmembers and certain City staff members. These emails are considered public records under the California Public Records Act (Govt. Code Section 6250, et seq.)
Name:* Robert Kattenburg
Street
Address:*
465 Boyd Road
City* Pleasant Hill
Phone
Number:

Email:* [email protected]
Subject:* Filling City Council Vacancy `
Question
or
Comment:

Monday, January 30, 2023 Mayor Flaherty and members of the City Council - Just a few days ago, I was made aware that there will be a special City Council meeting tonight to discuss how to determine the process of evaluating the eleven “qualified” applicants to fill the Council vacancy.

The eleven applicants may be eligible, however, it’s my feeling they aren’t all qualified. It is my opinion that it would have been easiest and simplest to simply appoint the candidate who came in third in the November 8, 2022 election. The voters of Pleasant Hill made their choices known. The candidates and the potential voters had a good and valid opportunity to engage in a healthy give and take as the candidates and their volunteers canvassed to many neighborhoods of Pleasant Hill.

This is typically how normal campaigns are run. The candidate who came in a very solid third place would have been the obvious choice. That person is Zhanna Thompson. There is solid precedent for that approach dating back to 2011, when Terri Williamson was appointed to fill the Council seat vacated by Karen Mitchoff, who won election to the Contra Costa County Board of Supervisors.

Granted, the circumstances were a little different, nonetheless, Terri was the person who got the next most votes. And on November 8, 2022, Zhanna got the next most votes. Optics are important, and to have chosen a much more lengthy, complicated, and arguably less transparent approach, can lead one to the potential conclusion that the much simpler path might have led to a result that

9.1.c
Packet Pg. 263 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 2 some or all of the seated Council members didn’t want. So, now you have eleven applicants, who had to spend hours putting together all the paperwork. I applaud them all for having the desire to help shape policy going forward for Pleasant Hill governance. I don’t envy you the task of interviewing and evaluating all of them. Therefore, I offer some suggestions: Limit the interview opportunities only to those who have resided in Pleasant Hill for at least five (5) years. That would give interested parties an opportunity to learn the issues facing our city. Granted, there are several people with very impressive resumés, but that alone does not make them qualified. Limit the number of applicants to be interviewed and evaluated to no more than four (4) or five (5). Inasmuch as Zhanna Thompson was the third-largest vote getter in the November election, she should be an automatic choice for the interview/evaluation process. That will improve the optics somewhat.

Obviously, I feel she is the best qualified to fill the vacancy. Zhanna is eager to get to work with the rest of you to help shape Pleasant Hill policy. Allen Vinson and Chris Tipton are residents who have been around a good number of years and have been involved in the city. Both David Field and Stephen Zalewski have lived here for at least twenty years. Clearly, Hussein Attarwala and Darien Key are very recent residents of Pleasant Hill. Some of the other applicants have not been specific as to how long they’ve resided here. In closing, let me say that I strongly feel that there is a need for an other qualified feminine point of view on the five-seat City Council. Last November, there were 4,308 Pleasant Hill residents who felt the same way. Thanks for reading this. I’d like my thoughts to be known by all four sedated council members as well as the residents attending tonight’s special meeting. Robert Kattenburg 465 Boyd Road Upload File
Attachment
here
[ ]

* indicates required fields.

View any uploaded files by signing in and then proceeding to the link below:
http://www.pleasanthillca.org/Admin/FormHistory.aspx?SID=16702 The following form was submitted via your website: Email the City Council Please note that all emails submitted through this website will be shared with all Councilmembers and certain City staff members. These emails are considered public records under the California Public Records Act (Govt.

Code Section 6250, et seq.):

Name:: Robert Kattenburg
Street Address:: 465 Boyd Road
City: Pleasant Hill
Phone Number::

Email:: [email protected]
Subject:: Filling City Council Vacancy `
Question or Comment:: Monday, January 30, 2023
Mayor Flaherty and members of the City Council -
Just a few days ago, I was made aware that there will be a special City Council meeting tonight to discuss how to determine the process of evaluating the eleven “qualified” applicants to fill the Council vacancy. The eleven

9.1.c
Packet Pg. 264 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 3 applicants may be eligible, however, it’s my feeling they aren’t all qualified.

It is my opinion that it would have been easiest and simplest to simply appoint the candidate who came in third in the November 8, 2022 election. The voters of Pleasant Hill made their choices known. The candidates and the potential voters had a good and valid opportunity to engage in a healthy give and take as the candidates and their volunteers canvassed to many neighborhoods of Pleasant Hill. This is typically how normal campaigns are run. The candidate who came in a very solid third place would have been the obvious choice. That person is Zhanna Thompson. There is solid precedent for that approach dating back to 2011, when Terri Williamson was appointed to fill the Council seat vacated by Karen Mitchoff, who won election to the Contra Costa County Board of Supervisors. Granted, the circumstances were a little different, nonetheless, Terri was the person who got the next most votes. And on November 8, 2022, Zhanna got the next most votes.

Optics are important, and to have chosen a much more lengthy, complicated, and arguably less transparent approach, can lead one to the potential conclusion that the much simpler path might have led to a result that some or all of the seated Council members didn’t want.

So, now you have eleven applicants, who had to spend hours putting together all the paperwork. I applaud them all for having the desire to help shape policy going forward for Pleasant Hill governance. I don’t envy you the task of interviewing and evaluating all of them.

Therefore, I offer some suggestions:

Limit the interview opportunities only to those who have resided in Pleasant Hill for at least five (5) years. That would give interested parties an opportunity to learn the issues facing our city. Granted, there are several people with very impressive resumés, but that alone does not make them qualified.

Limit the number of applicants to be interviewed and evaluated to no more than four (4) or five (5).

Inasmuch as Zhanna Thompson was the third-largest vote getter in the November election, she should be an automatic choice for the interview/evaluation process. That will improve the optics somewhat. Obviously, I feel she is the best qualified to fill the vacancy. Zhanna is eager to get to work with the rest of you to help shape Pleasant Hill policy.

Allen Vinson and Chris Tipton are residents who have been around a good number of years and have been involved in the city. Both David Field and Stephen Zalewski have lived here for at least twenty years.

Clearly, Hussein Attarwala and Darien Key are very recent residents of Pleasant Hill. Some of the other applicants have not been specific as to how long they’ve resided here.

In closing, let me say that I strongly feel that there is a need for an other qualified feminine point of view on the five-seat City Council. Last November, there were 4,308 Pleasant Hill residents who felt the same way.

Thanks for reading this. I’d like my thoughts to be known by all four sedated council members as well as the residents attending tonight’s special meeting.

Robert Kattenburg
465 Boyd Road
Upload File Attachment here: No file was uploaded
Additional Information:

Form submitted on: 1/30/2023 2:01:07 PM

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Packet Pg. 265 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 4 Submitted from IP Address: 73.202.89.65
Referrer Page: https://www.pleasanthillca.org/582/Contact-City-Council-Staff Form Address: http://www.pleasanthillca.org/Forms.aspx?FID=137

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Packet Pg. 266 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Danielle Navarro
Sent: Monday, January 30, 2023 3:08 PM
To: Matt Rinn; Susan Noack; Tim Flaherty; Zac Shess
Cc: June Catalano; Juanita Davalos; Geoff Gillette; Janet Coleson Subject: Filling vacancy on City Council - Robert Kattenburg From: [email protected] <[email protected]>
Sent: Monday, January 30, 2023 2:45 PM
To: June Catalano <[email protected]>; Danielle Navarro <[email protected]>; Juanita Davalos <[email protected]>; Geoff Gillette <[email protected]> Subject: EXTERNAL: Online Form Submittal: Email the City Council If you are having problems viewing this HTML email, click to view a Text version.

Email the City Council
Please note that all emails submitted through this website will be shared with all Councilmembers and certain City staff members. These emails are considered public records under the California Public Records Act (Govt. Code Section 6250, et seq.)
Name:* Robert Kattenburg
Street Address:* 465 Boyd Road
City* Pleasant Hill
Phone Number:

Email:* [email protected]
Subject:* Filling vacancy on City Council
Question or Comment: Oops! Correction: In last sentence, meant to say “seated” NOT “sedated.” LOL Upload File Attachment here [ ]

* indicates required fields.

View any uploaded files by signing in and then proceeding to the link below:
http://www.pleasanthillca.org/Admin/FormHistory.aspx?SID=16703 The following form was submitted via your website: Email the City Council Please note that all emails submitted through this website will be shared with all Councilmembers and certain City staff members. These emails are considered public records under the California Public Records Act (Govt.

Code Section 6250, et seq.):

Name:: Robert Kattenburg
Street Address:: 465 Boyd Road
City: Pleasant Hill

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Packet Pg. 267 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 2 Phone Number::

Email:: [email protected]
Subject:: Filling vacancy on City Council
Question or Comment:: Oops! Correction: In last sentence, meant to say “seated” NOT “sedated.” LOL Upload File Attachment here: No file was uploaded
Additional Information:

Form submitted on: 1/30/2023 2:44:37 PM
Submitted from IP Address: 73.202.89.65
Referrer Page: https://www.pleasanthillca.org/582/Contact-City-Council-Staff Form Address: http://www.pleasanthillca.org/Forms.aspx?FID=137

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Packet Pg. 268 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Danielle Navarro
Sent: Monday, January 30, 2023 3:12 PM
To: Matt Rinn; Susan Noack; Tim Flaherty; Zac Shess
Cc: June Catalano; Juanita Davalos; Geoff Gillette; Janet Coleson Subject: Determine the Appointment Process to Fill the City Council Vacancy - Jim Bonato Attachments: SKM_80823013014490.pdf
Mayor Flaherty and Councilmembers,
The attached hand-delivered letter regarding item 4.1, Determine the Appointment Process to Fill the City Council Vacancy, on tonight’s special meeting agenda will be referenced for the public at tonight’s meeting as having been received.

Danielle

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Packet Pg. 269 Attachment: Correspondence (City Council Vacancy Interview Details 2023) Council Members
City of Pleasant Hill
100 Gregory Lane
Pleasant Hill, CA 94523
Dear Council Members,
James J. Bonato
767 West Boyd Road
Pleasant Hill, CA 94523
January 30, 2023
Without any reservation, I recommend that you select Allen Vinson to fill the City Council seat vacated due to the successful election of past council member Ken Carlson as our new County Supervisor representative.

Allen has demonstrated a wide reaching continuous commitment to the Pleasant Hill community over the past 15 years.

Allen joined the Pleasant Hill Fourth of July Commission in 2008 and took over the role of managing the Firecracker SK Fun Run which attracts runners, joggers, and walkers with participation fees being donated to Pleasant Hill schools ... averaging over $10,000 per year. When I stepped down as President in 2012, Allen eagerly stepped up to the plate to lead the Commission and continued to increase the fun, impact, and inclusiveness of this annual event.

In 2009, Allen volunteered and trained as a member of Pleasant Hill's Community Emergency Response Team ... committing to respond to assist neighbors and Pleasant Hill residents should a major earthquake or other emergency befall our community.

Allen was appointed to the Pleasant Hill Planning Commission by the City Council six years ago and has served as its Chair for one year. This experience has enabled Allen to get a firm understanding of the City's ordinances. When facing applications for ordinance variances by residents, this knowledge, awareness of past decisions, and his critical analysis of the issue enable him to arrive at a fair opinion.

His attentiveness to other Commissioner opinions and his collaborative skills enable the Commission to reach a decision that is fair ... both to the applicant and to the City. His positions on matters discussed are transparent to all through the public meeting process ... whether in-person, on Zoom, or in minutes of the meetings.

As a member of.the City's General Plan Advisory Committee, and as a member of the Planning Commission, Allen has provided key input to the City's 2040 General Plan - a requisite and fundamental long range plan providing vision for the future of our community and establishing guidelines for decision making as Pleasant Hill progresses, evolves, and adapts to new developments and city improvements.

As a fellow member of the Rotary Club of Pleasant Hill, I am aware of his key contributions as membership chair where he focuses on inclusiveness and as successfully leading the club as past President.

9.1.c
Packet Pg. 270 Attachment: Correspondence (City Council Vacancy Interview Details 2023) Allen's experience as a successful attorney representing many diversified school districts in California demonstrate his ability to provide clear guidance, listen to opposing views, collaborate with the District and teachers' unions ... and guide them to fair solutions.

As noted above, Allen has demonstrated key traits important to a perspective member of our City Council. His volunteerism, as noted on his application, shows his far reaching participation in the community. His knowledge of our City's ordinances and it's General Plan provide a firm foundation of the city's past, present, and future. His transparency with his views and his resulting opinions on the Planning Commission reflect his transparency and attentiveness to following "the rule of law' in addition to his willingness to collaborate and reach consensus with his fellow Commissioners.

In closing, I would like to draw an analogy of runners in a relay race. Once handed the baton, Allen will finish the race with the same skills possessed by his teammates. Once selected to fill the vacant City Council seat, Allen has the civic and community awareness and the requisite skills to make an immediate impact. His leadership, management skills, experience, and commitment to our community rise above those of his fellow applicants.

Respectfully,
iltv\~
L}Bonato

9.1.c
Packet Pg. 271 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 1 Danielle Navarro
From: Danielle Navarro
Sent: Monday, January 30, 2023 3:25 PM
To: Matt Rinn; Susan Noack; Tim Flaherty; Zac Shess
Cc: June Catalano; Juanita Davalos; Geoff Gillette; Janet Coleson Subject: Selection of new City Council seat going forward - Lorna Wallace Mayor Flaherty and Councilmembers,
The email below regarding item 4.1, Determine the Appointment Process to Fill the City Council Vacancy, on tonight’s special meeting agenda will be referenced for the public at tonight’s meeting as having been received.

Danielle
From: [email protected] <[email protected]>
Sent: Monday, January 30, 2023 3:19 PM
To: June Catalano <[email protected]>; Danielle Navarro <[email protected]>; Juanita Davalos <[email protected]>; Geoff Gillette <[email protected]> Subject: EXTERNAL: Online Form Submittal: Email the City Council If you are having problems viewing this HTML email, click to view a Text version.

Email the City Council
Please note that all emails submitted through this website will be shared with all Councilmembers and certain City staff members. These emails are considered public records under the California Public Records Act (Govt. Code Section 6250, et seq.)
Name:* Lorna Wallace
Street
Address:*
230 Jeanne
City* Pleasant Hill
Phone
Number:

Email:* [email protected]
Subject:* Selection of new City Council seat going forward Question
or
Comment:

I believe that Zhanna Thompson deserves to be selected as the next City Council member. It would have been much less complicated, with less use of staff time and expense, to have selected her weeks ago. If cost had been the most important issue for the choice (that is now in your hands), picking the 3rd place candidate as soon possible, according to the rules, would have been the best choice. Then I heard that you as a body had proclaimed that there was no precedent for this happening in Pleasant Hill. I heard the comment from a MDLWD member while watching the Council recorded meeting. The League of Women Voters had concluded that since Councilwoman Mitchoff had done this previously, there was a precedent in Pleasant Hill. The City's posted messages protesting that there was no precedent for doing this sounds like a mistaken conclusion.

Then the City statement/bulletin a few days later stated there were only TWO ways for the city to move forward and "There are no other options". It sounded a little strident to stifle any discussion on the issue, possibly. Thank you for all the time and hard work you do for the sake of the city. Yet I think our city needs some new blood, new ideas, & younger minds to mix in the long term members Upload File
Attachment
here
[ ]

9.1.c
Packet Pg. 272 Attachment: Correspondence (City Council Vacancy Interview Details 2023) 2 * indicates required fields.

View any uploaded files by signing in and then proceeding to the link below:
http://pleasanthillca.org/Admin/FormHistory.aspx?SID=16704 The following form was submitted via your website: Email the City Council Please note that all emails submitted through this website will be shared with all Councilmembers and certain City staff members. These emails are considered public records under the California Public Records Act (Govt.

Code Section 6250, et seq.):

Name:: Lorna Wallace
Street Address:: 230 Jeanne
City: Pleasant Hill
Phone Number::

Email:: [email protected]
Subject:: Selection of new City Council seat going forward Question or Comment:: I believe that Zhanna Thompson deserves to be selected as the next City Council member. It would have been much less complicated, with less use of staff time and expense, to have selected her weeks ago. If cost had been the most important issue for the choice (that is now in your hands), picking the 3rd place candidate as soon possible, according to the rules, would have been the best choice.

Then I heard that you as a body had proclaimed that there was no precedent for this happening in Pleasant Hill.

I heard the comment from a MDLWD member while watching the Council recorded meeting. The League of Women Voters had concluded that since Councilwoman Mitchoff had done this previously, there was a precedent in Pleasant Hill. The City's posted messages protesting that there was no precedent for doing this sounds like a mistaken conclusion.

Then the City statement/bulletin a few days later stated there were only TWO ways for the city to move forward and "There are no other options". It sounded a little strident to stifle any discussion on the issue, possibly.

Thank you for all the time and hard work you do for the sake of the city. Yet I think our city needs some new blood, new ideas, & younger minds to mix in the long term members Upload File Attachment here: No file was uploaded
Additional Information:

Form submitted on: 1/30/2023 3:19:05 PM
Submitted from IP Address: 73.202.145.242
Referrer Page: No Referrer - Direct Link
Form Address: http://pleasanthillca.org/Forms.aspx?FID=137

9.1.c
Packet Pg. 273 Attachment: Correspondence (City Council Vacancy Interview Details 2023)

CITY COUNCIL STAFF REPORT
Meeting Date: February 06, 2023
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___-23 ACCEPTING THE GREGORY GARDENS STORM DRAIN REHABILITATION PROJECT NO. 03-21 AS

COMPLETE AND AUTHORIZING THE MAINTENANCE

SUPERINTENDENT TO ISSUE AND RECORD A NOTICE OF

COMPLETION

SYNOPSIS
The Gregory Gardens Storm Drain Rehabilitation Project No. 03-21 provided for the removal of approximately 700 linear feet of a private corrugated metal pipe (CMP) storm drain system and replaced it with a new, public storm drain pipeline in the Gregory Gardens neighborhood. The contractor, Kerex Engineering, Inc. has completed all the work to the City’s satisfaction.

The purpose of this item is to consider the acceptance of the Gregory Gardens Storm Drain Rehabilitation Project No. 03-21 as complete and to authorize the issuance of a Notice of Completion.

DISCUSSION
Background
The Gregory Gardens Storm Drain Rehabilitation Project No. 03-21 is part of the City’s Storm Drain Program’s 5 Year Plan and was identified in the approved Capital Improvement Plan FY 2020 – 2025 (CIP) as an unfunded project. The Gregory Gardens No. 6 subdivision created a private storm drain system in the early 1950’s to collect storm water runoff and discharge it into Grayson Creek and the Contra Costa County Flood Control channel. The approximately 700 linear foot long corrugated metal pipe (CMP) storm drain system had reached the end of its useful life.

Due to increased flooding, safety concerns and the potential for property damage, the City Council, at its October 4, 2021 meeting authorized $1.5 Million in ARPA funding to complete the design and construction of the Gregory Garden Storm Drain Improvement Project.

The original project design called for the “open cut” method of removing of and replacing approximately 150 linear feet of an existing private corrugated metal storm drain pipe (CMP) from the inlet in the right-of-way at 1942 Patricia through the property’s side yard to the Flood Control

9.2 Packet Pg. 274
Channel. Staff’s inspections during construction revealed unforeseen construction constraints along the alignment that would not accommodate the original design. Staff worked with the property owner, affected utilities, and our design engineer to design and construct an acceptable pipeline alignment that allowed the project to be completed to the City standard.

Project highlights included:
 1,057 linear feet of new storm drain pipe
 12 new storm drain inlets
 168 linear feet of Cured-in-Place Pipe
 Repaired 270 linear feet of concrete curb and gutter
 Repaired 150 square feet of concrete valley gutter
Analysis
The total cost of construction is $1,464,701.92 which is $85,120.92 over the total budgeted contract amount of 1,379,581.00. The original project design called for the “open cut” method of removing and replacing the existing private 24” CMP with a new 36” reinforced concrete pipe (RCP) along the north side of 1942 Patricia Drive. During construction it was discovered that the property owner had previously “underpinned” their home to provide additional structural stability. This underpinning was located within the new pipe alignment, and it was determined there was not enough space between the underpinning and the property line to install the new 36” RCP. Staff and LCC worked with the property owner and affected utilities, to redesign the pipe alignment along the south side of the property, and complete the project. This design change resulted in an $85,120.92 increase in construction cost that was not included in the authorized budget. Staff is requesting this additional construction cost be funded from available Measure K funds. Staff has confirmed with the Finance Department that these Measure K funds are available.

The project is now complete and the work conforms to the construction plans and specifications.

The project began on March 15, 2022, and was substantially completed on November 30, 2022.

The contract initially allotted 60 working days to complete the work and project completion date was June 3, 2022. The necessary re-design of the pipeline alignment resulted in a project shut down for 120 calendar days. The contractor was then awarded an additional 60 working days to complete all remaining utility, storm drain, paving and restoration work. Acceptance of this project was delayed until the contractor completed all punch list items, and submitted all the necessary project closeout paperwork required by the Contract Documents.

The City is retaining five percent of this amount ($73,235.10) from Kerex Engineering, Inc. to ensure that all subcontractors and suppliers have been paid. The procedure for releasing these monies is the City Council’s formal acceptance of the work with authorization to issue and record a Notice of Completion. If there are no claims filed within 35 days of recording the notice, final payment of the retained amount can be made to the contractor.

9.2 Packet Pg. 275

FISCAL IMPACT
The project was funded by utilizing a combination American Rescue Plan Act (ARPA) and Measure K Funds.

PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt resolution accepting the Gregory Gardens Storm Drain Rehabilitation Project as complete and authorize the Maintenance Superintendent to issue and record a Notice of Completion.

ALTERNATIVES TO RECOMMENDED ACTION
None Recommended.

ATTACHMENT(S):

Proposed Resolution
Prepared by: Ann James, Maintenance Superintendent
Approved by: June Catalano, City Manager

9.2 Packet Pg. 276
RESOLUTION NO. ___-23

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

ACCEPTING THE GREGORY GARDENS STORM DRAIN REHABILITATION PROJECT NO. 03-21 AS COMPLETE AND AUTHORIZING THE MAINTENANCE

SUPERINTENDENT TO ISSUE AND RECORD A NOTICE OF COMPLETION WHEREAS, the Gregory Gardens Storm Drain Rehabilitation Project 03-21 provides for the removal of approximately 700 linear feet of a private corrugated metal pipe (CMP) storm drain system and replacement with a new, public storm drain pipeline in the Gregory Gardens neighborhood; and
WHEREAS, on January 24, 2022, the City Council awarded a contract to Kerex Engineering, Inc. to perform work described in the contract documents entitled Gregory Gardens Storm Drain Rehabilitation Project No. 03-21; and
WHEREAS, the work, including all change order work, has been performed to the satisfaction of the City and Kerex Engineering, Inc. is requesting final payment for the completed work; and
WHEREAS, the California Public Contract Code requires the City to notify the public of acceptance of a project prior to making a final payment.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pleasant Hill finds that the work performed as Gregory Gardens Storm Drain Rehabilitation Project No. 03-21 is complete to the satisfaction of the City.

BE IT FURTHER RESOLVED, that the City Council of the City of Pleasant Hill authorizes the allocation of $85,120.92 from the Measure K fund to the NPDES Storm Drain Fund; and
BE IT FURTHER RESOLVED, that the Maintenance Superintendent is authorized to execute a Notice of Completion and record it with the Office of the Recorder of the County of Contra Costa, State of California, within ten (10) days from the date thereof.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting of the Council held on the 6
th day of February, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

TIMOTHY M. FLAHERTY, Mayor
ATTEST:

DANIELLE NAVARRO, City Clerk

9.2.a
Packet Pg. 277 Attachment: Proposed Resolution (Accept Gregory Gardents Storm Drain Rehabilitaiton Project)