CITY OF PLEASANT HILL
CITY COUNCIL MEETING AGENDA
MARCH 6, 2023
REGULAR MEETING – 7:00 PM
The meeting will be held both in person at
City Hall, 100 Gregory Lane, Pleasant Hill, CA 94523
and remotely via Zoom in accordance with the Ralph M. Brown Act Watch on YouTube at: www.pleasanthillca.org/councilmeeting To provide comments via teleconference, click on the meeting link and enter the meeting ID and Passcode:
Meeting link: www.zoom.us
Meeting ID: 820 4248 8959
Passcode: 885013
The meeting ID and Passcode will change each meeting. See more information on Public Participation Options below.
City Council Meeting Agenda Page 1 March 6, 2023
City Offices, 100 Gregory Lane, Pleasant Hill, CA 94523 Telephone (925) 671-5267
MAYOR TIMOTHY FLAHERTY COUNCILMEMBER SUE NOACK
VICE MAYOR MATTHEW RINN COUNCILMEMBER ZAC SHESS
COUNCILMEMBER ALLEN VINSON
Options for observing the meeting and participating in public comment are provided below.
Public Communication. The public is welcome to address the City Council on items on the Consent Calendar or other items not listed on the agenda but within the Council’s jurisdiction during the general Public Comment period. There is an opportunity for the public to comment on other agenda items at the time they are discussed.
Comments are generally limited to three minutes.
Public Participation Options
1)_ Watch the Meeting via Youtube Livestream at www.pleasanthillca.org/councilmeeting. 2) Submit Written Comments by 4 pm the Day of the Meeting to [email protected] (comments received by deadline will be provided to the City Council before the meeting). Please specify that the correspondence is for public comment at the Council meeting. 3) Make Public Comment During the Meeting
When the Mayor invites public comment (or public comments on specific agenda items), you may participate in one of the following three ways:
a. Via Zoom
Go to www.Zoom.us using your computer/smart device and enter the Meeting ID and Passcode provided near the top of this page. We ask that you state your name and city of residence for the record when you start your comments. Please use the "Raise hand" feature in Zoom. You will not be seen or heard until it is your turn to speak. You will be invited into the meeting and asked to speak when it is your turn.
City Council Meeting Agenda Page 2 March 6, 2023
b. Via Phone
Call (669) 900-6833 and enter the Meeting ID and Passcode. If connecting via telephone, press *9 to “raise your hand” to alert staff that you wish to speak. c. In Person
Members of the public may attend the meeting in person and may speak on any matter within the City Council's jurisdiction. Please fill out a speaker's card, available at the entry to the Council Chambers, and turn it in to the City Clerk Recorder.
If, due to a disability, a reasonable accommodation is needed to participate in this meeting, please refer to the Providing Accessible Communication to the Public Under the Americans with Disabilities Act and AB 2449 document online at www.pleasanthillca.org/accessiblecommunications and contact the ADA Coordinator 48 hours in advance of the meeting at (925) 671-5221 or via California Relay at 711.
Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available to the public in the City’s Public Records Portal at https://cityarchive.pleasanthillca.org/WebLink/ (click on City Council Agenda Packets) or by contacting the City Clerk at [email protected] or 925-671-5221.
City Council Meeting Recordings and Broadcasts.
Recorded City Council meetings are broadcast on Comcast Channel 28, Wave Channel 1029, and AT&T UVerse Channel 99 on the Wednesday following the meeting. Video recordings are generally available within 48 hours of the meeting, and may be viewed on the City’s website at www.pleasanthillca.org/MeetingVideos and selecting “City Council” from the meeting groups.
Agendas are Available for Review on the City Hall official noticing bulletin board (100 Gregory Lane), at the Pleasant Hill Police Department (330 Civic Drive), the Pleasant Hill Senior Center (233 Gregory Lane), and on the City’s website at www.pleasanthillca.org/agendas. Agenda packets will be available to the public on the City’s website at the same time as they are made available to the City Council.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. CLOSED SESSION REPORT
5. PRESENTATIONS
5.1 Proclamation Designating March as Women's History Month
6. CITY MANAGER COMMENTS:
(Brief updates on pending City business without discussion by the City Council.) City Council Meeting Agenda Page 3 March 6, 2023
7. COUNCIL ANNOUNCEMENTS AND REPORTS
7.1 Reports from Councilmembers on Meetings or Conferences Attended at City Expense (A) Contra Costa Mayors Conference Hosted by the City of Orinda on March 2, 2023 (B) Other Meetings Attended at City Expense
7.2 Announcements from Councilmembers
8. PUBLIC COMMENT:
The public is welcome at this time to address the City Council on items on the Consent Calendar or other items not listed on the agenda but within the Council’s jurisdiction. There is an opportunity for the public to comment on other agenda items at the time they are discussed.
Comments are limited to three minutes per speaker. To provide public comments, please see the Public Participation Options above.
9. CONSENT CALENDAR: All matters listed under “Consent Calendar” are considered by the Council to be routine and will be enacted by one motion. There will be no separate Council discussion of these items unless requested by a Councilmember prior to the time Council votes on the motion to adopt.
9.1 Approve Checks Dated: February 03, 2023; February 10, 2023; February 17, 2023; February 24, 2023
9.2 Adopt Resolution No. ___-23 Approving Side Letter of Agreement with the Management Pay Plan Group to Add a New Classification to the Management Compensation Pay Plan
9.3 Approve Revised Mayor’s Appointments of Councilmembers to Various Committees and Boards for 2023 and Ratification of Existing Committees
10. ACTION CALENDAR
10.1 Adopt Resolution No. ___-23 Approving Event Sponsorship Funding Request from the Pleasant Hill Recreation and Park District
10.2 Adopt Resolution No. ____-23 Authorizing the City Manager to Execute a Design Professional Services Agreement with Ruggeri-Jensen-Azar for Engineering Design Services for the Oak Park Boulevard Sidewalk Gap Closure Project
10.3 Public Hearing and Adopt Resolution No. ___-23 Authorizing Transmittal of the Annual General Plan and Housing Element Implementation Report to the Governor’s Office of Planning and Research and the State Department of Housing and Community Development Statutorily Exempt (Section 15262, Planning and Feasibility Studies)
10.4 Adopt Resolution No. ___-23 Approving Notice of Intention Regarding Transition to DistrictBased Elections This action is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3), 15320 and 15378(b)(5) of the CEQA Guidelines.
11. ADJOURNMENT
Next City Council Meeting: March 20, 2023
CITY COUNCIL STAFF REPORT
Meeting Date: March 06, 2023
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: APPROVE CHECKS DATED: FEBRUARY 03, 2023; FEBRUARY 10, 2023; FEBRUARY 17, 2023; FEBRUARY 24, 2023
RECOMMENDED CITY COUNCIL ACTION
Approve the check register.
ATTACHMENT(S):
Check Register
Prepared by: Ross Yangwas, Accountant
Approved by: Erick Cheung, Finance Manager
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CITY COUNCIL STAFF REPORT
Meeting Date: March 06, 2023
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___-23 APPROVING SIDE LETTER OF
AGREEMENT WITH THE MANAGEMENT PAY PLAN GROUP TO
ADD A NEW CLASSIFICATION TO THE MANAGEMENT
COMPENSATION PAY PLAN
SYNOPSIS
The City is continuously seeking ways to better manage operations and streamline staff work.
Human Resource staff looked closely at the functions in the Maintenance and Public Works areas.
Staff is seeking Council’s authorization to create a new classification in the management classification to reflect the full scope of work carried out by the Maintenance Superintendent. This classification will replace the Maintenance Superintendent, which currently manages all City maintenance, street resurfacing, and is the Diablo Vista Water District liaison in addition to administrative and analytical support currently provided to the City Manager.
Adoption of the proposed resolution would authorize the City Manager to execute a side letter of agreement between the City of Pleasant Hill and the Management Pay Plan Group (MPP) to add the new classification Public Works Manager to the management compensation pay plan.
DISCUSSION
Background
The Maintenance Superintendent position was assigned numerous additional tasks when the incumbent was promoted into that role given her skillset and her Professional Engineer (PE) designation to provide a more efficient means of completing certain projects. The additional assignments include acting as the liaison for the Diablo Valley Water District, street resurfacing, and other various administrative duties assigned by the City Manager. After a close review of the additional duties of the Maintenance Superintendent it was determined that the position is more closely aligned with a Public Works Manager classification. The added responsibilities and scope of work necessitates a higher-level management classification. Staff believes this new classification, Public Works Manager, more accurately reflects the work and responsibilities of the current Maintenance Superintendent.
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Analysis
The title and job description change will have minimal fiscal impact. However, the proposed change to Public Works Manager will more accurately reflect the roles and responsibilities of the current Maintenance Superintendent. The proposed changes will not impact the full time employee (FTE) count in the budget. If approved, the Public Works Manager will replace the Maintenance Superintendent in the budget. If approved, the City will immediately begin the internal recruitment process, as contemplated by the Personnel Rules, to fill this position.
FISCAL IMPACT
The proposed resolution will have minimal fiscal impact as the full time employee (FTE) count will not change. The impact to salary and benefits costs is approximately $47,050 annually and there is sufficient budget to absorb this change.
PUBLIC CONTACT
Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department.
The agenda and staff report are posted on the City’s web page.
RECOMMENDED CITY COUNCIL ACTION
Approve the resolution authorizing the City Manager to execute the Side Letter of Agreement with MPP to add the new classification Public Works Manager.
ALTERNATIVES TO RECOMMENDED ACTION
Do not approve the resolution.
ATTACHMENT(S):
Proposed Resolution
Exhibit 1 – Side Letter of Agreement - MPP
Prepared by: Ericka Mitchell, Human Resources Manager
Reviewed by: June Catalano, City Manager
Approved by: June Catalano, City Manager
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RESOLUTION NO. -23
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL APPROVING A SIDE
LETTER OF AGREEMENT WITH THE MANAGEMENT PAY PLAN GROUP TO ADD THE NEW CLASSIFICATION PUBLIC WORKS MANAGER.
WHEREAS, representatives of the City and the Management Pay Plan group (“MPP”) tentatively agreed to the Public Works Manager title and job description; and WHEREAS, enactment of the proposed side letter would provide a more efficient and streamlined organizational structure;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pleasant Hill that the City Council does hereby approve and authorize the City Manager to sign Exhibit 1 Side Letter of Agreement – MPP, amending the compensation plan between the City of Pleasant Hill and MPP.
ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 6th day of March, 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
TIMOTHY M. FLAHERTY, Mayor
ATTEST:
DANIELLE K. NAVARRO, City Clerk
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Attachment: Proposed Resolution (New Classification - Public Works Manager)
ADDITION OF THE PUBLIC WORKS MANAGER JOB TITLE AND DESCRIPTION
SIDE LETTER OF AGREEMENT
AMENDING THE MANAGEMENT PAY PLAN BETWEEN
CITY OF PLEASANT HILL AND
THE MANAGEMENT PAY PLAN GROUP
Subject to the approval of the City of Pleasant Hill City Council, the City and the MPP hereby agree to add the job title and description for the classification Public Works Manager to Exhibit A and Exhibit B in the Management Pay Plan that is in effect September 1, 2022 through August 30, 2023. Modified Exhibits A and B are attached hereto.
Except as set forth above, all other terms and conditions of employment remain unchanged and shall remain in full force and effect.
Agreed to this __________ day of ____________________ 2023.
City of Pleasant Hill: City of Pleasant Hill Management Group:
___________________________________ ____________________________________ June Catalano, City Manager Ling King, MPP Group Representative ____________________________________
Matt Kristic, MPP Group Representative
APPROVED AS TO FORM:
___________________________________
Janet Coleson, City Attorney
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Attachment: Exhibit 1 - Side Letter of Agreement with MPP (New Classification - Public Works Manager) 23 EXHIBIT “A”
Management Classifications Covered by
the Management Pay Plan (as of September 1, 2022)
Accounting Manager
Assistant City Manager
Chief Building Official
Chief of Police
Chief Technology Officer
City Engineer
City Planner
Community Development Director/Assistant City Manager
Economic Development Manager
Finance Manager
Human Resources Manager
Maintenance Superintendent
Maintenance Supervisor
Police Captain
Police Lieutenant
Principal Management Analyst/City Clerk
Public Works Manager
Senior Civil Engineer
Senior Management Analyst
Senior Planner
Senior Traffic Engineer
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Attachment: Exhibit 1 - Side Letter of Agreement with MPP (New Classification - Public Works Manager) 24 EXHIBIT “B”
MANAGEMENT GROUP SALARY RANGES
EFFECTIVE SEPTEMBER 1, 2022 – 3%
POSITION MONTHLY
MINIMUM
MONTHLY
MAXIMUM
Accounting Manager $11,289 $15,014
Assistant City Manager $14,021 $18,649
Chief Building Official $10,582 $14,073
Chief of Police $16,578 $22,049
Chief Technology Officer $11,270 $14,992
City Engineer $12,391 $16,978
City Planner $12,391 $16,978
Director of Community Development/Assistant City Manager $14,818 $19,707 Economic Development Manager $11,289 $15,014
Finance Manager $13,386 $17,805
Human Resources Manager $12,607 $16,768
Maintenance Superintendent $10,659 $14,176
Maintenance Supervisor $9,805 $13,041
Police Captain $14,048 $18,685
Police Lieutenant $12,648 $16,822
Principal Management Analyst/City Clerk $13,512 $15,236 Public Works Manager $12,391 $16,978
Senior Civil Engineer $10,728 $14,266
Senior Management Analyst/Deputy City Clerk $10,728 $14,266 Senior Management Analyst/Public Info Officer $10,728 $14,266 Senior Planner $9,717 $12,924
Senior Traffic Engineer $10,728 $14,266
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Attachment: Exhibit 1 - Side Letter of Agreement with MPP (New Classification - Public Works Manager) 100 Gregory Lane, Pleasant Hill, CA 94523-3323 – (925) 671-5270 www.pleasanthillca.org
MEMORANDUM
TO: City Councilmembers
FROM: Mayor Timothy M. Flaherty
DATE: March 6, 2023
SUBJECT: Approve Revised Mayor’s Appointments of Councilmembers to Various Committees and Boards for 2023 and Ratification of Existing Committees The appointments are revised to include appointments for new Councilmember Vinson.
ASSIGNMENTS COUNCILMEMBER(S) ALTERNATE CHAIR
Association of Bay Area Governments (ABAG) Flaherty Noack Budget Subcommittee Flaherty & Noack Flaherty
Central Contra Costa Transit Authority (CCCTA)
County Connection Board Representative1
Noack Flaherty
Chamber of Commerce Rinn Shess
Diversity Commission Not filled.
East Bay Division - League of CA Cities Rinn Flaherty
Economic Development Committee2 Rinn & Shess Rinn
Interview and Nominating Subcommittee Flaherty & Vinson Flaherty General Plan Committee3 Noack & Vinson
John Muir Community Health Fund Board4 Rinn & Joseph Vu (resident)
Marin Clean Energy Rinn Vinson
Mayors’ Conference Flaherty Rinn
Recreation & Park District Liaison Committee5 Flaherty & Rinn Flaherty School District Task Force6 Rinn & Noack Rinn
TRANSPAC Noack Rinn
Youth Organizations Liaison (Teen Council, etc.) Rinn Vinson 1 CCCTA Bylaws require appointments to be for two-year terms, however, jurisdictions can change appointments at any time, i.e., to coincide with date of Mayor’s appointment
2 Includes 2 Planning Commissioners, Chamber President, Chamber Government Affairs Committee Chair 3 Council subcommittee
4Two seats on Board may be filled by council members, residents or both
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2 5
Includes two Recreation and Park District Board Members 6 Includes 2 School District Board Members
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CITY COUNCIL STAFF REPORT
Meeting Date: March 06, 2023
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___-23 APPROVING EVENT SPONSORSHIP
FUNDING REQUEST FROM THE PLEASANT HILL RECREATION
AND PARK DISTRICT
SYNOPSIS
The Budget Committee is recommending approval of the special event sponsorship package submitted to the City by the Pleasant Hill Recreation and Park District.
DISCUSSION
On January 9, 2023, the Recreation and Park District submitted a special event sponsorship package to the City totaling $12,375 for eleven special events in 2023. Last year, the City provided a $10,250 District event sponsorship package for nine events. On February 22, 2023, the Budget Committee reviewed the 2023 event sponsorship package and recommended it to the City Council for approval.
The Recreation and Park District has organized several successful special events over the years that enhance the quality of life for Pleasant Hill residents, and also support the local economy by bringing additional people into the area, who may choose to shop and eat at nearby businesses.
DISTRICT SPONSORSHIP PACKAGE PROPOSAL SUMMARY
FY 2022-2023
NEW – Family PJ Dance Party July 14, 2022 $550
Underwater Egg Hunt July 15, 2022 $550
“Egg”-Citing Egg Hunt August 12, 2022 $825
Aloha Family Luau September 17, 2022 $550
NEW – Sunset Cinema Movie In The Park (1/2) October (day TBD) $550 $3,025
FY 2023-2024
Blues & Brews Friday KidZone July 14, 2022 $3,300
Blues & Brews Saturday Cooling Station July 15, 2022 $1,650 Sunset Cinema Movie In The Park (2/2) August 12, 2022 $550 Tinkers & Thinkers Innovation Faire September 17, 2022 $1,650
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Pumpkin Splash October (day TBD) 550
Haunted Trail in PH Park October 27, 2022 $1,100
Breakfast with Santa December 2, 2022 $550
$9,350
FISCAL IMPACT
The City Council budgeted sufficient funds within the FY 2022/23 – FY 2023/24 Biennial Budget for General Fund Economic Development in the Special Event Sponsorships Account to sponsor the Budget Committee’s recommended District special events.
To the extent that the special events spur additional economic activity, such as food and retail sales at nearby businesses, the General Fund could see an indirect positive impact through additional sales and business tax revenues.
PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.
RECOMMENDED CITY COUNCIL ACTION
Approve the Budget Committee’s recommendation to fund the Recreation and Park District FY 2022/23 – FY 2023/24 sponsorship package, and adopt the proposed resolution.
ALTERNATIVES TO RECOMMENDED ACTION
The City Council could choose to not approve the District’s special event sponsorships, or to approve a revised version of the sponsorship package.
ATTACHMENT:
Proposed Resolution
Pleasant Hill Recreation and Park District Sponsorship Request Letter Prepared by: Zach Seal, Economic Development Manager
Approved by: June Catalano, City Manager
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RESOLUTION NO. -23
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL
APPROVING AN EVENT SPONSORSHIP FUNDING REQUEST FROM THE PLEASANT HILL RECREATION AND PARK DISTRICT FOR $12,375
WHEREAS, the Pleasant Hill Recreation and Park District (“District”) has organized numerous successful special events over the years; and
WHEREAS, the District’s special events enhance the quality of life for Pleasant Hill residents and also support the local economy by bringing additional people into the area, who may choose to shop and eat at nearby businesses; and
WHEREAS, on April 4, 2022, the City Council approved $10,250 in District event sponsorships for nine events; and
WHEREAS, on January 9, 2023, the District submitted a special event sponsorship request to the City totaling $12,375 for eleven special events in 2023; and WHEREAS, On February 22, 2023, the Budget Committee reviewed the District’s 2023 event sponsorship request and recommended it to the City Council for approval; and WHEREAS, the event sponsorships will be funded by the General Fund Economic Development Department in the Special Event Sponsorships Account; NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill, that the District’s event sponsorship request to the City totaling $12,375 for eleven special events in 2023 is hereby approved.
ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 6
th day of March 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
TIMOTHY M. FLAHERTY, Mayor
ATTEST:
DANIELLE K. NAVARRO, City Clerk
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Attachment: Proposed Resolution (Rec and Park Event Sponsorship Approvals) Pleasant Hill Recreation & Park District
2023 EVENT SPONSORSHIP PROPOSAL
City of Pleasant Hill
Thank you for your interest in sponsoring Pleasant Hill Rec & Park community special events. The following proposal outlines recommended sponsorship opportunities to expand your community outreach in 2023. In 2022, PH Rec & Park event participation numbers illustrated the tremendous increase demand for local in-person recreation activities. Now, more than ever, people of all ages want more opportunities to get outside and play! Together, we can continue to bring the community together for fun, family friendly events this year.
Click here to view Sponsorship Investment Summary
Event sponsorship details are listed below:
Sponsorship Opportunities
NEW! Family PJ Dance Party (February 3rd)
New Sponsorship: Dessert Bar $550
In-person potential Reach: 100 participants + parents
Sponsorship includes:
• Sponsor recognition signage on “Night Owl” Dessert bar, one of the most popular features of our Dance Party!
• Sponsor receives recognition with logo where applicable on all printed material including flyers, posters, banners and multi-channel digital promotions (website, email, social mediaFB & IG) Underwater Egg Hunt (April 1st)
Sponsorship: On Deck Games & Activities $550
In-person potential Reach: 100 participants + parents
Sponsorship includes:
• Sponsorship recognition signage on day of event around deck activity area that includes E. Bunny photo op, inflatables and water fun.
• “Sponsor Egg” with a special prize inside (e.g., free family swim pass). Egg will have sponsor logo on a sticker or special color (gold or silver) • Sponsor receives recognition with logo where applicable on all printed material including flyers, posters, banners and multi-channel digital promotions (website, email, social media-FB & IG)
• 4 free admissions
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Attachment: 2023 Events Sponsorship Proposal (Rec and Park Event Sponsorship Approvals) Pleasant Hill Recreation & Park District
2023 EVENT SPONSORSHIP PROPOSAL
City of Pleasant Hill
Egg “Citing” Egg Hunt (April 8th)
New Sponsorship: Bunny Zone $825
In-person reach: 825 participants + parents
Sponsorship includes:
• Sponsor recognition signage in Bunny Zone activity area that includes E. Bunny photo op and outdoor large-scale games (e.g. oversized Jenga, Connect 4, etc.) • A “Sponsor Egg” in each age category with a special prize inside. Egg will have sponsor logo on a sticker.
• Sponsor receives recognition with logo where applicable on all printed material including flyers, posters, banners and multi-channel digital promotions (website, email, social media-FB & IG)
• (Optional) 10’x10’ space to set up promotional booth (must supply own canopy & table). Recommend providing give-a-way like bunny ears or bunny glasses. • 4 free admissions
Aloha Family Luau (May 26)
Sponsorship: Dessert Paradise $550
In-person potential reach: 120 participants (may open to allow more participants) Sponsorship includes:
• Sponsor recognition signage on “Dessert Paradise” bar, one of the most popular features of the luau.
• Sponsor receives recognition with logo where applicable on all printed material including flyers, posters, banners and multi-channel digital promotions (website, email, social media-FB & IG)
• 4 free admissions
Sunset Cinema Movie in the Park 1 (June 17) Note: Replacing Family Camp Out Sponsorship: Main Event Sponsor $550
In-person potential reach: 200+ participants
Sponsorship includes:
• Sponsorship recognition with logo in Movie Trailer played prior to movie • Sponsor receives recognition with logo, where applicable, on all printed material (flyers, posters, banners) and multi-channel digital promotions (website, email, social media—FB & IG)
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Attachment: 2023 Events Sponsorship Proposal (Rec and Park Event Sponsorship Approvals) Pleasant Hill Recreation & Park District
2023 EVENT SPONSORSHIP PROPOSAL
City of Pleasant Hill
Sponsorship Opportunities
Friday Night Blues & Brews Festival Kickoff Party 2022 (July 14 th)
Sponsorship: Kids Zone Sponsor (only two available) $3,300 In-person potential reach: 1,000+ participants
Sponsorship includes:
• Large Sponsorship banner displayed prominently above the Kidzone area to maximize visibility
• Sponsor receives recognition with logo where applicable on all printed material (flyers, posters, banners) and multi-channel digital promotions (website, email, social media—FB & IG)
• (Optional) 10’x10’ space to set up promotional booth in the Kidzone area (must supply own canopy & table). Sponsor encouraged to distribute kid-friendly promotional give-a-ways
12 th Annual Blues & Brews Festival Main Event 2022 (July 15) Sponsorship: Cooling Station Sponsor $1,650
In-person potential reach: 2,500+ participants
Sponsorship includes:
• Sponsorship banner displayed prominently above the Cooling Station to maximize visibility.
• Sponsor receives recognition with logo where applicable on all printed material (flyers, posters, banners) and multi-channel digital promotions (website, email, social media—FB, & Instagram)
• (Optional)10’x10’ space to set up booth in vendor area (Must supply own canopy & table). Sponsor encouraged to distribute promotional give-a-ways • 2 VIP access passes to Beer tent including a new “VIP Oasis Experience” Sunset Cinema Movie In The Park 2 (August 12)
Sponsorship: Main Event Sponsor $550
In-person potential reach: 200+ participants
Sponsorship includes:
• Sponsorship recognition with logo in Movie Trailer played prior to movie • Sponsor receives recognition with logo, where applicable, on all printed material (flyers, posters, banners) and multi-channel digital promotions (website, email, social media—FB & IG)
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Attachment: 2023 Events Sponsorship Proposal (Rec and Park Event Sponsorship Approvals) Pleasant Hill Recreation & Park District
2023 EVENT SPONSORSHIP PROPOSAL
City of Pleasant Hill
Tinkers & Thinkers Innovation Fair (September 16)
Sponsorship: Main Event/Maker Box Sponsorship $1,650
In-person potential reach: 1,500+ participants
Sponsorship includes:
• Sponsor logo built into the design of custom maker boxes distributed to participants to build projects from home.
• Sponsor receives recognition with logo, where applicable, on all printed material (flyers, posters, banners) and multi-channel digital promotions (website, email, social media—FB,& IG)
Pumpkin Splash (October TBD)
Sponsorship: On Deck Games & Activities $550
In-person potential Reach: 100 participants + parents
Sponsorship includes:
• Sponsorship recognition signage on day of event around deck activity area that includes Mermaid photo op, inflatables and water fun.
• “Sponsor Pumpkin” with a special prize (e.g., free family swim pass) for person who finds it. Pumpkin will have sponsor logo on a sticker or special color (gold or silver)
• Sponsor receives recognition with logo where applicable on all printed material including flyers, posters, banners and multi-channel digital promotions (website, email, social media-FB & IG)
• 4 free admissions
Haunted Trail in Pleasant Hill Park (October 27th)
Sponsorship: Goody Bag Sponsor $1,100
In-person potential reach: 1,500+ participants
Sponsorship includes:
• Sponsor goody bag distributed to all participants at the end of the trail. Bag will have sponsor logo sticker or mini flyer inside.
• Sponsor recognition signage at goody bag pick-up station. • Sponsor receives recognition with logo, where applicable, on all printed material (flyers, posters, banners) and multi-channel digital promotions (website, email, social media—FB & IG)
• (Optional) 10’x10’ space to set up Halloween-theme booth (must supply own canopy & table)
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Attachment: 2023 Events Sponsorship Proposal (Rec and Park Event Sponsorship Approvals) Pleasant Hill Recreation & Park District
2023 EVENT SPONSORSHIP PROPOSAL
City of Pleasant Hill
Breakfast with Santa (December 2nd) (2 seatings)
Sponsorship: Holiday Craft Kit $550
In-person potential reach: 150+ participants
Sponsorship includes:
• Sponsor holiday craft kit distributed to all participants. Kit will have sponsor logo sticker or mini flyer inside.
• Sponsor recognition signage at event
• Sponsor receives recognition with logo, where applicable, on all printed material (flyers, posters, banners) and multi-channel digital promotions (website, email, social media—FB & IG)
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Attachment: 2023 Events Sponsorship Proposal (Rec and Park Event Sponsorship Approvals) Pleasant Hill Recreation & Park District
2023 EVENT SPONSORSHIP PROPOSAL
City of Pleasant Hill
2023 SPONSORSHIP INVESTMENT SUMMARY
City of Pleasant Hill
FY 2022-2023 (Jan- June )
New! Family PJ Dance Party (2/3)* $ 550
Underwater Egg Hunt (4/1) $ 550
“Egg”-Citing Egg Hunt (4/8) $ 825
Aloha Family Luau (5/26) $ 550
Sunset Cinema Movie In The Park 1 (6/17) $ 550
FY 2022-2023 (Q1 & Q2) Total Sponsorship $ 3,025
FY 2023-2024 (July-Dec)
Blues & Brews Friday KidZone (7/14) $ 3,300
Blues & Brews Saturday Cooling Station (7/15) $ 1,650
Sunset Cinema Movie In The Park 2 (8/12) $ 550
Tinkers & Thinkers Innovation Faire (9/17) $ 1,650
Pumpkin Splash (Oct TBD)* $ 550
Haunted Trail in PH Park (10/27) $ 1,100
Breakfast with Santa (12/2) $ 550
FY 2022-2023 (Q3 & Q4) Total Sponsorship $ 9,350
Total 2023 Sponsorship Investment:
FY 2023-2024 (Jan-June) Total Sponsorship $3,025
FY 2023-2024 (July-Dec) Total Sponsorship $9.350
Total $12,375
*New sponsorship opportunity for City of Pleasant Hill
Thank you for your sponsorship consideration and for our long-standing community partnership.
Together, we make Pleasant Hill the best place to live, work and play! Questions?
Contact Sheila Cotruvo, Special Events Coordinator
(925-890-3097) [email protected]
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Attachment: 2023 Events Sponsorship Proposal (Rec and Park Event Sponsorship Approvals)
CITY COUNCIL STAFF REPORT
Meeting Date: March 06, 2023
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ____-23 AUTHORIZING THE CITY
MANAGER TO EXECUTE A DESIGN PROFESSIONAL SERVICES
AGREEMENT WITH RUGGERI-JENSEN-AZAR FOR ENGINEERING
DESIGN SERVICES FOR THE OAK PARK BOULEVARD SIDEWALK
GAP CLOSURE PROJECT
SYNOPSIS
This item requests authorization for the City Manager to execute a Design Professional Services Agreement with Ruggeri-Jensen-Azar (RJA) to perform engineering design services for the Oak Park Boulevard Sidewalk Gap Closure Project (Project). The area identified for Project is along the north side of Oak Park Boulevard between Hook Avenue and the EBMUD Trail.
A new sidewalk will be designed as part of the proposed scope of work, as well as ADA curb ramps, minor drainage modifications, new striping, and new rectangular rapid-flashing beacon (RRFB) crosswalks.
DISCUSSION
Background
In November 2016, Pleasant Hill voters approved local Measure K, a twenty-year, one-half cent transaction and use tax to address the infrastructure needs of the City. The measure will generate needed revenue each year, a portion of which may be allocated to help supplement the Pedestrian/Bike Program.
As part of the recently adopted FY 2022-2027 Capital Improvement Plan (CIP), this Project was identified to utilize available Measure K funds for design in FY 2023-2024. The Project is considered to be a high priority location for pedestrian and bicycle improvements based on collision history, proximity to schools, number of nearby destinations, and traffic volume. The Project will connect residents to popular nearby destinations, including Pleasant Hill Middle School, Pleasant Hill Library, EBMUD trail, Pleasant Oaks Park, and future athletic fields.
The Project will construct a new ADA-compliant concrete sidewalk along the north side of Oak Park Boulevard between Hook Avenue and the EBMUD Trail, as well as the west side of Hook
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Avenue, spanning approximately 635 feet in total along nine residential properties. The project will construct new rectangular rapid-flashing beacons (RRFB) at the Oak Park Boulevard / Manor Avenue and Oak Park Boulevard / Via del Sol intersections to improve pedestrian and bicycle access and visibility.
On February 22, 2023, the Budget Committee approved $805,000 for design and construction for the Project. The design and majority of the construction is scheduled to be completed in FY 2022-2023.
Analysis
On January 31, 2023, the Engineering Division reached out to three civil engineering design consulting firms to solicit engineering design services for this Project. The City conducted interviews on February 1, 2023, with RJA, LCC Engineering and Surveying, Inc. (LCC), and Harrison Engineering, Inc. Both LCC and Harrison Engineering, Inc. informed the City that they could not perform the design services within the established timeframe.
RJA provided a complete proposal for the scope of work and has stated they can complete the design services within the given timeframe. The RJA team has previously completed a number of similar design projects for the City, including the Diablo View Storm Drain Improvements Project, Oak Park Boulevard at Via del Sol Storm Drain Improvements Project, 1612 to 1618 Ruth Drive Storm Drain Replacement Project, and the Diablo Vista Water System 12” Main Replacement Project.
Staff believes that the RJA team has the expertise and professional competency to deliver a successful project within the project schedule and budget.
FISCAL IMPACT
RJA’s proposal is in the amount of $59,900. The proposal is complete and acceptable considering the complexity and scope of design services of the project. It is reasonable to include a contingency of 20 percent ($11,980), bringing the total design engineering cost to a not-toexceed sum of $71,880. Measure K funds will finance the design engineering costs identified.
The Finance Department has confirmed that these funds are available.
PUBLIC CONTACT
Public contact was made through posting of the agenda on the City’s official notice bulletin board, posting of the agenda on the City’s web page, and availability of the agenda and staff report in the City Clerk’s office, at the Central Library, and at the Pleasant Hill Police Department.
RECOMMENDED CITY COUNCIL ACTION
Staff recommends adopting the proposed resolution.
ALTERNATIVES TO RECOMMENDED ACTION
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Do not adopt the proposed resolution to authorize the Agreement and provide further direction to staff.
ATTACHMENTS
Proposed Resolution
Exhibit 1. Agreement for Ruggeri-Jensen-Azar (RJA)
Attachment 1. Consultant Proposal for Ruggeri-Jensen-Azar (RJA) Project Location Map
Prepared by: Omar Adina, Assistant Engineer
Reviewed by: Ananthan Kanagasundaram, City Engineer
Approved by: June Catalano, City Manager
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OAK PARK BOULEVARD SIDEWALK GAP CLOSURE PROJECT (HOOK AVENUE TO EBMUD TRAIL)
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Attachment: Project Location Map (Engineering Design Services for the Oak Park Boulevard Sidewalk Gap Closure Project) RESOLUTION NO. ___-23
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL
AUTHORIZING THE CITY MANAGER TO EXECUTE A DESIGN PROFESSIONAL
SERVICES AGREEMENT WITH RUGGERI-JENSEN-AZAR FOR DESIGN ENGINEERING
SERVICES FOR THE OAK PARK BOULEVARD SIDEWALK GAP CLOSURE PROJECT
WHEREAS, in November 2016, Pleasant Hill voters approved Local Measure K, a twentyyear, one-half cent transaction and use tax to address the infrastructure needs of the City; and WHEREAS, the FY 2022-2027 Capital Improvement Plan included the previously identified Oak Park Boulevard Sidewalk Gap Closure Project (MK-3D) ; and WHEREAS, Oak Park Boulevard Sidewalk Gap Closure Project includes areas considered to be high priority locations for pedestrian and bicycle improvements based on collision history, proximity to schools, number of nearby destinations, and traffic volume; and WHEREAS, the City wishes to construct new ADA-compliant concrete sidewalks along Oak Park Boulevard within the proposed limits and new rectangular rapid-flashing beacons (RRFB) at Oak Park Boulevard / Manor Avenue and Oak Park Boulevard / Via del Sol intersections to improve pedestrian and bicycle access and visibility; and WHEREAS, the City desires to utilize the professional services of Ruggeri-Jensen-Azar for design engineering and preparation of plans and specifications for the Oak Park Boulevard Sidewalk Gap Closure Project; and
WHEREAS, Ruggeri-Jensen-Azar has submitted a proposal to the Engineering Division which is complete and acceptable.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Pleasant Hill:
1. Authorizes the City Manager to execute a Design Professional Services Agreement (Exhibit 1) approved by the City Attorney with Ruggeri-Jensen-Azar for design engineering services for the Oak Park Boulevard Sidewalk Gap Closure Project in an amount not to exceed $59,900.
2. Authorizes the City Manager to execute a Design Professional Services Agreement to include an additional twenty percent (20%) contingency funds in the amount of $11,980 for a total amount not to exceed $71,880.
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Attachment: Proposed Resolution (Engineering Design Services for the Oak Park Boulevard Sidewalk Gap Closure Project) ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting of the Council held on the 6
th day of March 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
TIMMOTHY M. FLAHERTY, Mayor
ATTEST:
DANIELLE K. NAVARRO, City Clerk
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Attachment: Proposed Resolution (Engineering Design Services for the Oak Park Boulevard Sidewalk Gap Closure Project) G:\POTENTIAL JOBS\2023 Proposals\City of Pleasant Hill\Oak Park & Hook Ave Sidewalk Gap Closure Project\Oak Park & Hook Ave Sidewalk Gap Closure Project - February 2023.docx Job No. 235003
Revised: February 28, 2023
February 10, 2023
Ms. Deirdre Castillo
Senior Civil Engineer
100 Gregory Lane
Pleasant Hill, CA 94523
RE: Engineering Scope of Work and Compensation for the Oak Park Blvd & Hook Ave Sidewalk Gap Closure Project, City of Pleasant Hill, California Dear Deirdre:
Enclosed are the Scope of Work and Compensation amounts for the engineering services associated with the above-referenced project.
If these are acceptable to you, they will become part of the contract, which we will be preparing using a format acceptable to both of us.
Very truly yours,
RUGGERI-JENSEN-AZAR
Steve Bowman, P.E.
Enclosure
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Attachment: Attachment 1. Consultant Proposal for Ruggeri-Jensen-Azar (RJA) (Engineering Design Services for the Oak Park Boulevard G:\POTENTIAL JOBS\2023 Proposals\City of Pleasant Hill\Oak Park & Hook Ave Sidewalk Gap Closure Project\Oak Park & Hook Ave Sidewalk Gap Closure Project - February 2023.docx __________ __________
Initial (RJA) Initial (Client)
2 EXHIBIT “A”
SCOPE OF WORK
This Scope of Work is prepared for the City of Pleasant Hill (Client) by Ruggeri-Jensen-Azar (Consultant).
Scope of Work
This Scope of Work is to provide preliminary and final engineering services for design of the Oak Park Boulevard & Hook Avenue Sidewalk Gap Closure Project.
As depicted in the “Plan Line Drawing” by Traffic Patterns dated 1/23/2023, frontage improvements are proposed from 1680 to 1692 Oak Park Boulevard and from 1624 Oak Park Boulevard wrapping around the northwest corner of Hook Ave to the existing sidewalk at 1038 Hook Avenue. These frontage improvements will close the gaps between the existing sidewalk sections on the north side of Oak Park Boulevard and west side of Hook Avenue and provide pedestrian crossings in the locations depicted in Exhibit A. Improvements will include curb & gutter, sidewalk, driveways, pavement restoration and conforms, new ADA pedestrian ramps, solar powered RRFB Pedestrian Beacon systems, modifications to the storm drain system and existing utility service adjustments to grade as necessary to accommodate the proposed improvements. All existing water meters (CCCWD) will be adjusted to proposed grade and upgraded with new meter boxes and lids.
For preparation of the project Improvement Plans, it will be assumed that the frontage improvements at 3180 Manor Avenue will have been constructed per the approved improvement plans provided by the City, and the City will provide CAD files from the project for the Consultant’s use in the preparation of project base files.
At 1624 Oak Park Boulevard there are three existing franchise utility boxes (PG&E, Telephone and Cable) and fire hydrant (CCCWD) at the edge of the existing pavement. Given the short design timeline, the standard franchise utility process will not be possible and has the potential to delay the project construction schedule. The existing fire hydrant lateral will need to be extended to proposed curb/back of sidewalk. We will attempt to design horizontal and vertical alignment of the proposed curb line so the JUT existing boxes (PG&E & Telephone) are undisturbed and within the existing pavement or pavement conform area. The damaged existing cable box will need to be upgraded to a traffic rated box. The Consultant will prepare miscellaneous exhibits as needed to assist the City in its negotiations and coordination. All coordination with franchise utilities and CCCWD will be provided by the City.
Upon completion of the project, front, side and rear yards within the project limits of the existing residences will be left in a “bare dirt” condition. All landscape and irrigation restoration will be handled by negotiated allowance with the property owners. All coordination with these property owners regarding design and construction coordination, access, easements, landscape restoration, etc., will be handled by City Staff.
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Attachment: Attachment 1. Consultant Proposal for Ruggeri-Jensen-Azar (RJA) (Engineering Design Services for the Oak Park Boulevard G:\POTENTIAL JOBS\2023 Proposals\City of Pleasant Hill\Oak Park & Hook Ave Sidewalk Gap Closure Project\Oak Park & Hook Ave Sidewalk Gap Closure Project - February 2023.docx __________ __________
Initial (RJA) Initial (Client)
3 This is a fast-tracked project with aggressive deadlines that will present unique design challenges.
Every attempt will be made to accommodate the City’s project milestones, and we recognize that special efforts and coordination will be necessary by the City with franchise utilities and local agencies to bring the project to construction within the timeframe provided by the City. We will work closely with the City to meet the following project milestones. · 3/7/2023 - Authorization to Proceed & Proposal Approval · 3/8/2023 - Begin Design/Survey
· Early April 2023 – Design Complete & Project Bid Advertisement · Mid-May 2023 City Council – Construction Contract Award I. BASIC SERVICES
A. Design Survey
Consultant shall perform field surveys of existing conditions as required to prepare the required construction documents. We have budgeted 20 hours of field survey and associated office time to reduce field data for design purposes. Any additional hours will be provided on a Time and Expense (T&E) basis in accordance with the attached Rate Schedule and shall not exceed the amount shown on Exhibit B without Client authorization.
Based on data from the field survey, the Consultant will prepare an existing conditions base plan showing survey field shots and topography overlain by available aerial photography (Google Maps). The approximate location of existing wet and utilities will be depicted based on record information and field data. The approximately location of property lines and right-of-way will be based County GIS data provided by the City.
B. Preliminary Engineering (65% Design)
The Consultant shall prepare a Preliminary Engineering Design for the proposed improvements consisting of two plan and profile sheets at 1” = 20’ based upon the appropriate curb and sidewalk alignment agreed upon with the City. Plans will depict alignment of the proposed improvements with preliminary grades and all signing & striping for the project. Solar powered RRFB Pedestrian Beacon systems will be depicted and specified per the city provided standard plan and specification. The City will expedite review, comment, and coordinate with all property owners prior to the Consultant proceeding with final engineering. A thorough and complete expedited review of the Preliminary Design by the City is essential to the proposed project schedule.
C. Engineer’s Opinion of Probable Construction Cost
Consultant shall prepare one preliminary and one final opinion of probable construction costs.
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Attachment: Attachment 1. Consultant Proposal for Ruggeri-Jensen-Azar (RJA) (Engineering Design Services for the Oak Park Boulevard G:\POTENTIAL JOBS\2023 Proposals\City of Pleasant Hill\Oak Park & Hook Ave Sidewalk Gap Closure Project\Oak Park & Hook Ave Sidewalk Gap Closure Project - February 2023.docx __________ __________
Initial (RJA) Initial (Client)
4 D. Final Engineering (95% Design & Construction Documents) The Consultant shall prepare final plans based on the comments from the Preliminary Engineering submittal. The information included in these plans shall be sufficient for the construction of the new water main including a title sheet, a detail sheet with construction notes, legend, details, a demolition plan and plan view for the water main replacement.
E. Specifications
Consultant shall provide technical specifications for those items shown on the improvement plans. City will provide template specifications from City project of similar scope and format. Technical specifications will be provided in MS Word in a format similar to the template provided by the City.
F. Project Meetings and Coordination
Consultant shall attend meetings, conduct phone calls, etc., with the Client, Consultants, and others during the design and plan approval processes. These services will be provided on a Time and Expense (T&E) basis in accordance with the attached Rate Schedule, and shall not exceed the amount shown on Exhibit B without Client authorization. We have budgeted 20 hours of time for this task.
G. Miscellaneous Exhibits.
Consultant shall prepare as requested exhibits including “Preliminary Property Owner Construction Exhibits” and “Franchise Utility Construction Exhibits” to be used by City staff in negotiating and coordinating with the property owners and franchise utility providers. These services will be provided on a Time and Expense (T&E) basis in accordance with the attached Rate Schedule, and shall not exceed the amount shown on Exhibit B without Client authorization. We have budgeted $3,500 for this task.
H. Bid Support
Consultant shall answer questions regarding the meaning and intent of the plans and specifications during the bid process and attend one pre-bid meeting, as requested by the Client. These services will be provided on a Time and Expense (T&E) basis in accordance with the attached Rate Schedule, and shall not exceed the amount shown on Exhibit B without Client authorization. We have budgeted 8 hours of time for this task.
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Attachment: Attachment 1. Consultant Proposal for Ruggeri-Jensen-Azar (RJA) (Engineering Design Services for the Oak Park Boulevard G:\POTENTIAL JOBS\2023 Proposals\City of Pleasant Hill\Oak Park & Hook Ave Sidewalk Gap Closure Project\Oak Park & Hook Ave Sidewalk Gap Closure Project - February 2023.docx __________ __________
Initial (RJA) Initial (Client)
5 II. CONSTRUCTION SUPPORT
I. Construction Consultation
The Consultant will provide consultation with Client, contractors, and property owners during construction. These services will be provided on a Time and Expense (T&E) basis in accordance with the attached Rate Schedule, and shall not exceed the amount shown on Exhibit B without Client authorization. We have budgeted 8 hours of time for this task.
J. Record Drawings
Based on input from Client and their contractor, Consultant will prepare record drawings per the City’s requirements. These services will be provided on a Time and Expense (T&E) basis in accordance with the attached Rate Schedule, and shall not exceed the amount shown on Exhibit B without Client authorization. We have budgeted $1,000 of staff time for this task. Cost for mylar reproduction is not included.
K. Reimbursables
RJA has provided a $1,000 budget for project reimbursables such as printing, plotting, mileage, deliveries, etc.
III. ADDITIONAL SERVICES
The services to be provided under the terms of this Scope of Work are explicitly those detailed herein. All items of work not expressly described in the Scope of Work shall be deemed “Additional Services” and compensation therefore shall be negotiated separately.
IV. WORK NOT INCLUDED
The following items of work are specifically excluded from this Scope of Work:
1. Coordination of Franchise Utility Relocations and Design (by City)
2. Alternative alignment studies.
3. Drainage studies, analysis, etc.
4. Potholing and Potholing Studies
5. Landscape and irrigation restoration plans and specs.
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Attachment: Attachment 1. Consultant Proposal for Ruggeri-Jensen-Azar (RJA) (Engineering Design Services for the Oak Park Boulevard G:\POTENTIAL JOBS\2023 Proposals\City of Pleasant Hill\Oak Park & Hook Ave Sidewalk Gap Closure Project\Oak Park & Hook Ave Sidewalk Gap Closure Project - February 2023.docx __________ __________
Initial (RJA) Initial (Client)
6 6. Title Reports (provided by City as necessary)
7. Construction staking and project control
8. SWPPP and erosion control plans.
9. Geotechnical services.
10. Agency fees.
11. Traffic control, construction phasing, etc.
12. Resetting of monuments.
13. Any other items not specifically defined in the preceding Scope of Work.
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Attachment: Attachment 1. Consultant Proposal for Ruggeri-Jensen-Azar (RJA) (Engineering Design Services for the Oak Park Boulevard G:\POTENTIAL JOBS\2023 Proposals\City of Pleasant Hill\Oak Park & Hook Ave Sidewalk Gap Closure Project\Oak Park & Hook Ave Sidewalk Gap Closure Project - February 2023.docx __________ __________
Initial (RJA) Initial (Client)
7 EXHIBIT “B”
COMPENSATION
The City of Pleasant Hill (Client) shall compensate Ruggeri-Jensen-Azar (Consultant) for the performance of the work described in Exhibit “A”, as hereafter set forth.
Compensation
Compensation for this project will be on a Fixed Fee basis (unless noted otherwise “*”) as follows:
I. Basic Services
A. Design Survey ..................................................................................................... $8,000 B. Preliminary Engineering (65% Design) .............................................................. $10,000 C. Engineer’s Opinion of Probable Construction Cost .............................................. $3,000 D. Final Engineering (95% Design & Construction Documents .............................. $16,000 E. Specifications ...................................................................................................... $8,000 F. Project Meetings and Coordination* .................................................................... $5,000 G. Miscellaneous Exhibits* ...................................................................................... $3,500 H. Bid Support* ...................................................................................................... $2,200 Total: $55,700
II. Construction Support
I. Construction Consultation* .................................................................................. $2,200 J. Record Drawings* ............................................................................................... $1,000 Total: $3,200
K. Reimbursables ..................................................................................................... $1,000 Other Items
A. Compensation for Additional Services:
Compensation for additional services will be made in accordance with the Rate and Expense Schedules per Exhibit “B-1" attached hereto.
B. Compensation for Outside Consultants:
Compensation for hiring and coordinating outside consultants shall be based on actual outside consultant cost.
C. Compensation for Reproduction Work:
Reproduction work will be billed at Consultant’s cost plus 15% per the attached Exhibit “B-1”.
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Attachment: Attachment 1. Consultant Proposal for Ruggeri-Jensen-Azar (RJA) (Engineering Design Services for the Oak Park Boulevard G:\POTENTIAL JOBS\2023 Proposals\City of Pleasant Hill\Oak Park & Hook Ave Sidewalk Gap Closure Project\Oak Park & Hook Ave Sidewalk Gap Closure Project - February 2023.docx __________ __________
Initial (RJA) Initial (Client)
8 D. Wage Increase:
The fee for any work under Paragraph I of Exhibit “A” will be performed on a fixed fee or at an hourly rate per Exhibit “B-1" up to June 30, 2023. The fee for work which has been authorized and could not be reasonably completed prior to June 30, 2023 shall annually on January 1st be increased proportionately to the increases in costs incurred by Ruggeri-Jensen-Azar for labor and expenses. The maximum increase on compensation after June 30, 2023 shall not exceed 5% per year for services covered by this Scope of Work.
E. Invoices:
Invoices shall be rendered at the end of each month for each phase of the work, for that portion of the work completed in the prior calendar month, and shall be payable within 30 days. Interest at a rate of 1% per month shall be applied to any overdue invoices.
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Attachment: Attachment 1. Consultant Proposal for Ruggeri-Jensen-Azar (RJA) (Engineering Design Services for the Oak Park Boulevard G:\POTENTIAL JOBS\2023 Proposals\City of Pleasant Hill\Oak Park & Hook Ave Sidewalk Gap Closure Project\Oak Park & Hook Ave Sidewalk Gap Closure Project - February 2023.docx __________ __________
Initial (RJA) Initial (Client)
9 EXHIBIT “B-1”
RATE AND EXPENSE SCHEDULES
(Effective through June 30, 2023)
HOURLY RATE SCHEDULE FOR PROFESSIONAL SERVICES
Classification Rate
Senior Project Manager ....................................................................................................................... $267.00 Project Manager .................................................................................................................................... 251.00 Senior: Engineer, Surveyor, Planner ..................................................................................................... 239.00 Associate: Engineer, Surveyor, Planner ................................................................................................ 223.00 Engineer, Surveyor, Planner ................................................................................................................. 206.00 Assistant: Engineer, Surveyor, Planner ................................................................................................. 179.00 Senior Designer/Technician .................................................................................................................. 177.00 Technician ............................................................................................................................................. 156.00 Assistant Technician ............................................................................................................................. 135.00 Project Coordinator ............................................................................................................................... 120.00 Administrative Assistant ....................................................................................................................... 103.00 Clerical ................................................................................................................................................... 76.00 Field Survey Manager ........................................................................................................................... 220.00 1-Person Survey Crew .......................................................................................................................... 200.00 2-Person Survey Crew .......................................................................................................................... 312.00 3-Person Survey Crew .......................................................................................................................... 375.00 Principal ................................................................................................................................................ 272.00 Deposition/Court Appearance ........................................................................ rates are available upon request
EXPENSE SCHEDULE
Bond Copy (24"x36") ................................................................................................................... $1.50 each Color/mylar plot (small, medium)................................................................................................. $10.00 each Color/mylar plot (large) ................................................................................................................ $50.00 each Xerox copy ...................................................................................................................................... $0.15 each Color xerox copy (8½ x 11 or 11 x 17) ........................................................................................... $0.50 each Client-Requested Overtime .......................................................................................... Hourly Rate plus 25% All other expenses, including: Actual Cost plus 15%
Delivery Service Travel & Expenses
Outside Reproduction Filing or Permit Fees
Mileage - Auto Conference Call Expenses
Outside Consultants
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Attachment: Attachment 1. Consultant Proposal for Ruggeri-Jensen-Azar (RJA) (Engineering Design Services for the Oak Park Boulevard 1 AGREEMENT FOR DESIGN PROFESSIONAL SERVICES
This Agreement is made and entered into as of the day of , 202__, by and between the City of Pleasant Hill ("City") and Ruggeri-Jensen-Azar ("Consultant").
RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement; and
B. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.
AGREEMENT
The Recitals listed above are hereby incorporated into and shall constitute a part of this Agreement.
1. Scope of Services. The Consultant shall furnish the following services in a professional manner:
Consultant shall perform the services described on Exhibit A, which is attached hereto and incorporated herein by reference. Consultant shall provide said services at the time, place, and in the manner specified in Exhibit A, subject to the direction of the City through its staff that it may provide from time to time.
2. Time of Performance. The services of Consultant are to commence upon execution of this Agreement and shall continue until all authorized work is approved by the City. Design and specifications shall be completed by April 5, 2023 unless delayed by the City, outside agencies or franchise utilities beyond the control of the Consultant. Construction support shall be continued until September 30, 2023.
3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule of Charges set forth in Exhibit B, which is attached hereto and incorporated herein by reference. In no event shall Consultant's compensation exceed $59,900 without additional authorization from the City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment.
4. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant's bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, and a description of any reimbursable expenditures. City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff. When payments made by City equal 90% of the maximum fee provided for in this Agreement, no further payments shall be made until the final work under this Agreement has been accepted by City.
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Attachment: Exhibit 1 - Agreement for Ruggeri-Jensen-Azar (RJA) (Engineering Design Services for the Oak Park Boulevard Sidewalk Gap 2 5. Ownership of Documents. All plans, studies, documents and other writings prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, except working notes and internal documents, shall become the property of the City upon payment to Consultant for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant's expense, provide such reports, plans, studies, documents and other writings to City upon written request. 6 Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of the City. Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City's employees, and Consultant hereby expressly waives any claim it may have to any such rights.
7. Interest of Consultant. Consultant (including principals, associates and professional employees) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant's services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.
Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a. will conduct research and arrive at conclusions with respect to his/her rendition of information, advice, recommendation or counsel independent of the control and direction of the City or of any City official, other than normal agreement monitoring; and b. possesses no authority with respect to any City decision beyond rendition of information, advice, recommendation or counsel. (FPPC Reg. 18700(a)(2).)
8. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant's field of expertise.
9. Indemnity.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers,
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Attachment: Exhibit 1 - Agreement for Ruggeri-Jensen-Azar (RJA) (Engineering Design Services for the Oak Park Boulevard Sidewalk Gap 3 and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.
b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance of “design professional” services (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault. c. The provisions of this section survive completion of the services or the termination of this contract.
10. Insurance Requirements.
a. Consultant, at Consultant's own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies. i. Workers' Compensation Coverage. Consultant shall maintain Workers' Compensation Insurance and Employer's Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers' Compensation Insurance and Employer's Liability Insurance in accordance with the laws of the State of California for all of the subcontractor's employees. Any notice of cancellation or non-renewal of all Workers' Compensation policies must be received by the City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Consultant for City. ii. General Liability Coverage. Consultant shall maintain commercial general liability insurance in an amount not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the
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Attachment: Exhibit 1 - Agreement for Ruggeri-Jensen-Azar (RJA) (Engineering Design Services for the Oak Park Boulevard Sidewalk Gap 4 required occurrence limit.
iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than two million dollars ($2,000,000) combined single limit for each occurrence.
iv. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant's operations under this Agreement, whether such operations be by the Consultant or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than two million dollars ($2,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis. b. Policy Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a Best's rating of no less than A:VII and shall be endorsed with the following specific language:
i. The City of Pleasant Hill, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it.
If Consultant maintains higher insurance limits than the minimums specified herein, City shall be entitled to coverage for the higher limits maintained by the Consultant.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring Consultant.
iv. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers.
v. The insurance provided by this policy shall not be suspended, voided,
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Attachment: Exhibit 1 - Agreement for Ruggeri-Jensen-Azar (RJA) (Engineering Design Services for the Oak Park Boulevard Sidewalk Gap 5 canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the City.
c. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City's option, Consultant shall demonstrate financial capability for payment of such deductibles or self-insured retentions.
d. Certificates of Insurance and Endorsements. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement. e. Wasting Policies. No policy required herein shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).
f. Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from Consultant by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
11. Compliance with Laws. Consultant shall use the standard of care in its profession to comply with all applicable federal, state and local laws, codes, ordinances and regulations.
12. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of Pleasant Hill business license.
13. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Contra Costa, Martinez, California.
14. Written Notification. Any notice, demand, request, consent, approval or communication that either party desires or is required to give to the other party shall be in writing and either served personally or sent prepaid, first class mail. Any such notice, demand, etc. shall be addressed to the other party at the address set forth herein below. Either party may change its address by notifying the other party of the change of address. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.
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Attachment: Exhibit 1 - Agreement for Ruggeri-Jensen-Azar (RJA) (Engineering Design Services for the Oak Park Boulevard Sidewalk Gap 6 If to City: City of Pleasant Hill
100 Gregory Lane
Pleasant Hill, CA 94523-3323
If to Consultant:
Ruggeri-Jensen-Azar
4690 Chabot Drive, Suite 200
Pleasanton, CA 94588
15. Consultant's Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement.
c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant's address indicated for receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant's business, City may, by written request by any of the above named officers, require that custody of the records be given to the City and
that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant's representatives, or Consultant's successor-in-interest.
16. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between the City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.
17. Amendments. This Agreement may be modified or amended only by a written document
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Attachment: Exhibit 1 - Agreement for Ruggeri-Jensen-Azar (RJA) (Engineering Design Services for the Oak Park Boulevard Sidewalk Gap 7 executed by both Consultant and City and approved as to form by the City Attorney.
18. Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder.
19. Litigation Expenses and Attorneys' Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys' fees.
20. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.
21. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement shall be permitted only with the express consent of the City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of the City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law.
22. Termination. This Agreement may be terminated immediately for cause or by either party without cause upon fifteen days' written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.
CITY OF PLEASANT HILL: CONSULTANT:
By:
June Catalano, City Manager
Title:
Business License #
APPROVED AS TO FORM: ATTEST:
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Attachment: Exhibit 1 - Agreement for Ruggeri-Jensen-Azar (RJA) (Engineering Design Services for the Oak Park Boulevard Sidewalk Gap 8 Janet E. Coleson, City Attorney Danielle K. Navarro, City Clerk Attachments:
Revised 10/25/22
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Attachment: Exhibit 1 - Agreement for Ruggeri-Jensen-Azar (RJA) (Engineering Design Services for the Oak Park Boulevard Sidewalk Gap 9 Exhibit A
Scope of Work
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Attachment: Exhibit 1 - Agreement for Ruggeri-Jensen-Azar (RJA) (Engineering Design Services for the Oak Park Boulevard Sidewalk Gap 10 10.2.d
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Attachment: Exhibit 1 - Agreement for Ruggeri-Jensen-Azar (RJA) (Engineering Design Services for the Oak Park Boulevard Sidewalk Gap 11 10.2.d
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Attachment: Exhibit 1 - Agreement for Ruggeri-Jensen-Azar (RJA) (Engineering Design Services for the Oak Park Boulevard Sidewalk Gap 12 10.2.d
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Attachment: Exhibit 1 - Agreement for Ruggeri-Jensen-Azar (RJA) (Engineering Design Services for the Oak Park Boulevard Sidewalk Gap 13 10.2.d
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Attachment: Exhibit 1 - Agreement for Ruggeri-Jensen-Azar (RJA) (Engineering Design Services for the Oak Park Boulevard Sidewalk Gap 14 Exhibit B
Compensation, Rate and Expense Schedule
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Attachment: Exhibit 1 - Agreement for Ruggeri-Jensen-Azar (RJA) (Engineering Design Services for the Oak Park Boulevard Sidewalk Gap 15 10.2.d
Packet Pg. 100 Attachment: Exhibit 1 - Agreement for Ruggeri-Jensen-Azar (RJA) (Engineering Design Services for the Oak Park Boulevard Sidewalk Gap 16 CERTIFICATE OF EXEMPTION FROM WORKERS' COMPENSATION INSURANCE I hereby certify that in the performance of the work for which this Agreement is entered into, I shall not employ any person in any manner so as to become subject to the Workers' Compensation Laws of the State of California.
Executed on this _____ day of _________________, 20__, at Pleasant Hill, California. _______________________________________________________ [Add Consultant's name and title]
10.2.d
Packet Pg. 101 Attachment: Exhibit 1 - Agreement for Ruggeri-Jensen-Azar (RJA) (Engineering Design Services for the Oak Park Boulevard Sidewalk Gap
CITY COUNCIL STAFF REPORT
Meeting Date: March 06, 2023
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: PUBLIC HEARING AND ADOPT RESOLUTION NO. ___-23
AUTHORIZING TRANSMITTAL OF THE ANNUAL GENERAL PLAN
AND HOUSING ELEMENT IMPLEMENTATION REPORT TO THE
GOVERNOR’S OFFICE OF PLANNING AND RESEARCH AND THE
STATE DEPARTMENT OF HOUSING AND COMMUNITY
DEVELOPMENT
SYNOPSIS
Government Code Section 65400 requires the City to provide an annual report to the Governor’s Office of Planning and Research and the State Department of Housing and Community Development (HCD) concerning the status of the General Plan, progress in its implementation, and progress toward meeting the City’s share of regional housing needs. The Planning Commission has reviewed the report and concurs with its content.
DISCUSSION
Background
Specifically, Government Code Section 65400 requires the City’s Planning Agency to:
1. Investigate and make recommendations to the legislative body regarding reasonable and practical means for implementing the General Plan or element of the General Plan, so that it will serve as an effective guide for orderly growth and development, preservation and conservation of open-space land and natural resources, and the efficient expenditure of public funds relating to the subjects addressed in the General Plan.
2. Provide an annual report to the legislative body, the Office of Planning and Research, and the Department of Housing and Community Development that includes all of the following:
a. The status of the plan and progress in its implementation. b. The progress in meeting its share of regional housing needs determined pursuant to Section 65584 and local efforts to remove governmental
10.3 Packet Pg. 102
constraints to the maintenance, improvement, and development of housing pursuant to paragraph (3) of subdivision (c) of Section 65583. c. The degree to which the approved General Plan complies with the guidelines developed and adopted pursuant to Section 65040.2 and the date of the last revision to the general plan.
This report provides an update on the status of the General Plan, and in particular, the Housing Element, and the progress made in meeting goals and objectives for the year 2022.
The Planning Commission reviewed the report at its February 14, 2023 meeting and recommended approval to the City Council (Attachment C).
Analysis
Progress in Meeting Regional Housing Needs
The regional Council of Governments (COG) is charged by the State with the responsibility for determining the number of new housing units needed in a community for the upcoming planning period. The Association of Bay Area Governments, or “ABAG,” is the regional COG for the Bay Area. The State of California provides population estimates to each regional COG, after which the agency then allocates the estimated housing units needed by income category among its member communities. The estimated number of housing units needed in Pleasant Hill, as determined and approved by ABAG, is set forth in Table 1. This table reflects the planning period from January 31, 2015 to January 31, 2023.
TABLE 1
HOUSING NEED BY INCOME CATEGORY (2015-2023)
Income Category Five Year Need
Housing Units (% of Total)
Extremely Low (<30% median income) 59 (13.2%)
Very Low Income (<50% median income) 59 (13.2%)
Low Income (<80% median income) 69 (15.4%)
Moderate Income (<120% median income) 84 (18.8%)
Above Moderate (>120% median income) 177 (39.5%)
TOTAL 448 (100%)
Source: Based on Association of Bay Area Governments (ABAG) figures.
Generally, Very Low Income households have incomes which do not exceed 50% of the area median income; Low Income households have incomes which do not exceed 80% of area median income; Moderate Income Households have incomes which do not exceed 120% of area median income; and Above Moderate Income households have incomes greater than 120% of area median income (see Title 25 Cal. Code of Regs. §6910 et. seq.).
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Table 2 includes information reflecting units added to Pleasant Hill’s housing stock through 2022.
TABLE 2
UPDATED REGIONAL HOUSING NEED ALLOCATION TO YEAR 2022
Overall, while the City has produced affordable units this past year (in the form of accessory dwelling units), in addition to market rate units, which added to the City’s cumulative unit count for this Housing Element period, there is still an unmet need. However, the City has entitled a significant number of units in 2022 (109 units), including an 82-unit senior housing development project containing 81 affordable units at 490 Golf Club Road.
In addition to these housing approvals, the City has approximately $5.7 million in dedicated housing funds as a result of in-lieu fees paid pursuant to the City’s inclusionary housing ordinance (Fund 34) and from housing successor agency assets (Fund 78). These funds are available to assist with the production of very-low income units when the opportunity arises. In addition, the City, has committed $2.5 million in Housing Successor funds to Satellite Affordable Housing Associates (SAHA) to assist with the previously mentioned 82-unit affordable housing development. The City also sold two former redevelopment agency properties to Habitat for Humanity for the development of 11 affordable ownership housing units. The City committed $285,000 in Housing Successor funds to develop 4 units at one site and $400,000 from City in-lieu fee funds to develop 7 units at a second site. The City provided a $10,000 loan and entered into an Affordable Housing Regulatory Agreement with The Post Preservation, LLP to preserve 35 rental units (50% of the units) for low-income households at 1460 Contra Costa Boulevard. The loan and affordability restriction allow the property owner to obtain a property tax exemption that makes it financially feasible for them charge affordable rents at the property for ten years.
HOUSEHOLD
INCOME
LEVEL
REGIONAL
HOUSING NEED
DETERMINATION
(2015-2023)
Units
Added to
Housing
Stock,
2015-2022
Units
Approved
(received
Planning
entitlements)
Building
Permits
Issued
Units Issued a
Building
Permit Final or
Certificate of
Occupancy or
Newly
Affordable
Deed
Restricted
Units
REMAINING
BALANCE OF
REGIONAL
HOUSING NEED
DETERMINATION
2022 2022 2022
Extremely Low 59 - - - - 59
Very Low 59 - - - - 118
Low 69 2 83 2 - 67
Moderate 84 71 17 23 11 13
Above
Moderate
177 145 9 40 21 32
Total 448 218 109 65 32 230
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Progress in Implementation of the Housing Element
The City of Pleasant Hill Housing Element update was adopted by the City Council in April 2015, and subsequently certified by the State Department of Housing and Community Development in April 2015. The Housing Element includes multiple mandatory programs with specific timeframes for implementation. The Housing Element identifies a Housing Program Strategy with nine goals, 26 policies and 57 programs. Exhibit A (Evaluation of Housing Element Implementation Programs) lists these goals and programs in detail and reports on their current statuses for this reporting period of January 31, 2015 to January 31, 2023.
Status of General Plan Activities
Attachment B contains an update of the General Plan implementation actions by the City during 2022, including highlights from the City’s Capital Improvement Program.
CEQA Stats
This annual report is statutorily exempt pursuant to Section 15262 of the Guidelines for the Implementation of the California Environmental Quality Act pertaining to preparation of feasibility and planning studies.
FISCAL IMPACT
None
PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.
RECOMMENDED CITY COUNCIL ACTION
Adopt the resolution accepting the annual report of the current status of implementation of the Housing Element and General Plan, and authorize transmittal of the report to the Governor’s Office of Planning and Research and the State Department of Housing and Community Development.
ALTERNATIVES TO RECOMMENDED ACTION
Provide staff with direction to modify the annual General Plan and Housing Element report prior to transmittal.
ATTACHMENTS
Attachment A Proposed Resolution
Exhibit A Revised Annual Element Progress Report – California Housing and Community Development Form, including the 2022 City of Pleasant Hill Evaluation of Housing Element Programs
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Attachment B Status of General Plan Activities
Attachment C Planning Commission Resolution 03-23
Prepared by: Haley Croffoot, Senior Planner
Reviewed by: Ethan Bindernagel, Community Development Director/Assistant City Manager Approved by: June Catalano, City Manager
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RESOLUTION NO. ___ -23
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL,
ACCEPTING THE ANNUAL REPORT ON THE CURRENT STATUS OF
IMPLEMENTATION OF THE HOUSING ELEMENT AND GENERAL PLAN
WHEREAS, Section 65400 of the California Government Code requires that each legislative body report annually on the progress of the implementation of the Housing Element and General Plan to the Governor’s Office of Planning and Research, and the State Department of Housing and Community Development; and
WHEREAS, an annual report has been prepared and submitted for City Council review summarizing the progress that has been made in implementing the General Plan and Housing Element (the 2022 Annual Report); and
WHEREAS, the 2022 Annual Report includes (1) the status of the General Plan and progress in its implementation; (2) the City’s progress in meeting its share of regional housing needs and local efforts to remove governmental constraints to the maintenance, improvement, and development of housing; (3) with regard to the Housing Element, a section that describes the actions taken by the City towards completion of the programs and status of the City’s compliance with the deadlines in the Housing Element, as well as a description of how any units that have been substantially rehabilitated, converted from non-affordable to affordable by acquisition, and preserved meet the standards of Government Code Section 65583.1; and (4) a statement of the degree to which the General Plan complies with the guidelines developed and adopted pursuant to Section 65040.2 and the date of the last revision to the General Plan; and WHEREAS, on February 14, 2023, the Planning Commission, as the City planning agency, recommended the City Council accept the annual report of the current status of the implementation of the Housing Element and General Plan; and WHEREAS, on March 6, 2023, the City Council considered the report at a public meeting where members of the public were allowed to provide oral testimony and written comments; and
WHEREAS, this annual report is statutorily exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to Section 15262 (“Feasibility and Planning Studies”) of the Guidelines for the Implementation of CEQA.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Pleasant Hill hereby accepts the attached annual report and directs staff to transmit the report to the Governor’s Office of Planning and Research and the State Department of Housing and Community Development.
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Packet Pg. 107 Attachment: A - Proposed Resolution (2022 HCD Annual Report)
ADOPTED by the City Council of the City of Pleasant Hill, at a regular meeting of the City Council held on the 6
th day of March, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_____________________________________
TIMOTHY M. FLAHERTY, Mayor
ATTEST:
DANIELLE K. NAVARRO, City Clerk
10.3.a
Packet Pg. 108 Attachment: A - Proposed Resolution (2022 HCD Annual Report) Annual Progress Report January 2020
Jurisidiction Name
Reporting Calendar Year
First Name
Last Name
Title Click here to download APR Instructions
Email
Phone
Street Address
City
Zipcode
11_16_22
Optional: Click here to import last year's data. This is best used when the workbook is new and empty. You will be prompted to pick an old workbook to import from. Project and program data will be copied exactly how it was entered in last year's form and must be updated. If a project is no longer has any reportable activity, you may delete the project by selecting a cell in the row and typing ctrl + d.
100 Gregory Lane
Pleasant Hill
94523
Please Start Here
General Information
2022
Pleasant Hill
Contact Information
Troy
Fujimoto
City Planner
[email protected]
9256715224
Mailing Address
10.3.b
Packet Pg. 109 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Optional: This runs a macro which checks to ensure all required fields are filled out. The macro will create two files saved in the same directory this APR file is saved in. One file will be a copy of the APR with highlighted cells which require information. The other file will be list of the problematic cells, along with a description of the nature of the error.
Optional: Save before running. This copies data on Table A2, and creates another workbook with the table split across 4 tabs, each of which can fit onto a single page for easier printing. Running this macro will remove the comments on the column headers, which contain the instructions. Do not save the APR file after running in order to preserve comments once it is reopened.
Optional: This macro identifies dates entered that occurred outside of the reporting year. RHNA credit is only given for building permits issued during the reporting year.
Link to the online system: https://apr.hcd.ca.gov/APR/login.do Submittal Instructions
Please save your file as Jurisdictionname2022 (no spaces). Example: the city of San Luis Obispo would save their file as SanLuisObispo2022 Housing Element Annual Progress Reports (APRs) forms and tables must be submitted to HCD and the Governor's Office of Planning and Research (OPR) on or before April 1 of each year for the prior calendar year; submit separate reports directly to both HCD and OPR pursuant to Government Code section 65400. There are two options for submitting APRs:
1. Online Annual Progress Reporting System - Please see the link to the online system to the left. This allows you to upload the completed APR form into directly into HCD’s database limiting the risk of errors. If you would like to use the online system, email [email protected] and HCD will send you the login information for your jurisdiction. Please note: Using the online system only provides the information to HCD. The APR must still be submitted to OPR. Their email address is [email protected].
2. Email - If you prefer to submit via email, you can complete the excel Annual Progress Report forms and submit to HCD at [email protected] and to OPR at [email protected]. Please send the Excel workbook, not a scanned or PDF copy of the tables.
10.3.b
Packet Pg. 110 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Jurisdiction Pleasant Hill ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Year 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 01/31/2015 - 01/31/2023
Date
Application
Submitted
Total
Approved
Units by
Total
Disapproved
Units by Project
Streamlining
2 3 4 6 7 8 9
Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Unit
Category
(SFA,SFD,2
to
4,5+,ADU,MH
)
Tenure
R=Renter
O=Owner
Date
Application
Submitted+
(see
instructions)
Very LowIncome
Deed
Restricted
Very LowIncome
Non Deed
Restricted
LowIncome
Deed
Restricted
LowIncome Non
Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Total
PROPOSED
Units by
Project
Total
APPROVED
Units by
project
Total
DISAPPROVED
Units by Project
Was
APPLICATION
SUBMITTED
Pursuant to
GC 65913.4(b)?
(SB 35
Streamlining)
Ddi the
housing
development
application
seek
incentives or
concessions
pursuant to
Government
Code section
65915?
Summary Row: Start Data Entry Below 0 0 0 0 0 33 2 35 22 0 166-090-007 2161 Pleasant
Hill Road
Gonsalves New
Single Family PLN 21-0450 SFD O 7/6/2022 1 1 1 0 No No
127-063-001 106 Lorenzo
Drive
Harb New Single
Family Home PLN 21-0495 SFD O 9/26/2022 1 1 1 0 No No
150-072-008 1984 Carolyn
Drive Detached ADU PLN 22-0132 ADU R 3/17/2022 1 1 1 0 No No 152-123-003 43 Mazie Drive Rensalat ADU PLN 22-0226 ADU R 4/4/2022 1 1 1 0 No No 154-073-004 1954 Maybelle
Drive Allen JADU PLN 22-0177 ADU R 4/5/2022 1 1 1 0 No No 153-201-023 112 Sylvia Drive Castro ADU PLN 22-0242 ADU R 5/19/2022 1 1 1 0 No No 149-061-014 462 Boyd Drive Detached ADU PLN 22-0188 ADU R 6/15/2022 1 1 1 0 No No 127-022-004 39 Santa Ana
Drive
ADU Garage
Converstion PLN 22-0303 ADU R 7/20/2022 1 1 No No
152-380-014 606 Old Vince
Court Scoma ADU PLN 22-0331 ADU R 7/21/2022 1 1 1 0 No No 149-061-025 98 McKissick
Street
Ludlow
ADU/JADU 20221125 ADU R 8/10/2022
2 2 No No
152-172-016 1967 Helen Drive Hawks ADU 20221256 ADU R 9/5/2022 1 1 0 No No 150-161-026 135 Julian Way Toy Detached
ADU PLN 22-0371 ADU R 9/19/2022 1 1 1 0 No No
166-082-003 504 Waterberry
Drive Leiva ADU PLN 22-0468 ADU R 12/2/2022 1 1 1 0 No No 149-221-019 94 Monte Vista
Court Koo ADU PLN 22-0480 ADU R 12/22/2022 1 1 No No
152-111-024 2025 Westover
Drive Saadeh ADU PLN 23-0020 ADU R 12/29/2022 1 1 No No 170-150-063 2971 Bonnie
Lane Isabel ADU PLN 23-0045/ 20221818 ADU R 12/30/2022 1 1 No No 127-071-005 125 Beth Drive Snarma JADU PLN 23-0001 /
20221819 ADU R 12/30/2022 1 1 No No
150-012-011 330 Maureen
Lane Barnacal ADU PLN 22-0042/ 20220101
ADU R 1/26/2022 1 1 1 0 No No
170-030-017 201 Oak Park
Lane
Crofford JADU
and ADU
PLN 22-0054/
20220137
ADU R 2/2/2022 2 2 2 0 No No
150-024-003 1859 Ardith Drive
Rainer/Smith
Garage
Conversion
PLN 22-0105/
20220271
ADU R 3/1/2022 1 1 1 0 No No
154-244-009 422 Fensalir
Avenue
Eguizabal ADU
Permit
PLN 22-0089/
20220304
ADU R 3/7/2022 1 1 1 0 No No
166-070-034 29 Cortsen Court Frost Addition
and JADU
PLN 22-0170/
2020534
ADU R 4/20/2022 1 1 1 0 No No
170-150-061 7 Bonnie Court Rose ADU PLN 22-0183/
20220588
ADU R 4/30/2022 1 1 1 0 No No
Table A
Cells in grey contain auto-calculation formulas
1 5
Project Identifier Unit Types Proposed Units - Affordability by Household Incomes Density Bo Applica
10 Housing Development Applications Submitted
10.3.b
Packet Pg. 111 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) 149-080-012 318 Soule
Avenue James ADU PLN 22-0270 ADU
R 6/2/202211 No No
170-040-026 232 Douglas
Lane Casey ADU PLN 22-0247/ 20220745
ADUR 6/7/202211
1 0 No No
149-052-016 6 Elliot Court Poy ADU PLN 22-0282/
20220977
ADUR 7/8/202211
1 0 No No
148-061-014 212 Elaine Drive Obolensky
JADU
PLN 22-0319/
20221135
ADU
R 8/11/2022
11 1
0 No No
127-062-004 107 Lorenzo
Drive Zangle ADU PLN 22-0307/ 20221052
ADU
R 7/29/2022
1 1 No No
150-045-001 148 Doray Drive Morrazzo ADU PLN 22-0351/
20221226
ADU
R 8/25/2022
1 110 No No
166-131-005 1981 Pleasant
Hill Road
Ma Detached
ADU
PLN 22-0378/
20221341
ADU
R 9/24/2022
1 110 No No
166-081-014 712 Grayson
Road
Gilliam/Corbett
ADU
PLN 22-0409/
20221440
ADUR 10/14/2022
1 1 No No
150-016-011 1894 Maybelle
Drive Bonshahi ADU PLN 22-0438/ 20221650
ADUR 11/18/2022
1 1 No No
127-025-001 1161 Santa Lucia Peterson ADU PLN 22-0460/
20221685
ADUR 11/30/2022
1 1 No No 0
10.3.b
Packet Pg. 112 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Table A2: Columns A-R Part 1 10.3.b
Packet Pg. 113
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2 10.3.b
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3 10.3.b
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4 10.3.b
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5 10.3.b
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Packet Pg. 119
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Packet Pg. 125
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Packet Pg. 128
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Packet Pg. 129
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Packet Pg. 130
Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Jurisdiction Pleasant Hill ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 01/31/2015 - 01/31/2023
1 Projection Period 3 4
RHNA
Allocation by
Income Level
2015 2016 2017 2018 2019 2020 2021 2022 2023
Total
Units to
Date (all
Total
Remaining
RHNA by
Deed
Restricted - - - - - - - - - -
Non-Deed
Restricted - - - - - - - - - -
Deed
Restricted - - - - - - - - 2 -
Non-Deed
Restricted - - - - - - - - - -
Deed
Restricted - - - - - - - - - -
Non-Deed
Restricted - 2 - 2 9 14 1 20 23 -
Above
Moderate 177 - 6 6 5 39 18 15 16 40 - 145 32
448
- 8 6 7 48 32 16 36 65 - 218 230
5 6 7
Extremely lowIncome Need
2015 2016 2017 2018 2019 2020 2021 2022 2023 Total
Units to
Date
Total
Units
Remaining
59 - - - - - - - - - - 59
67 Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will only include units that were permitted since the start of the planning period. Projection Period units are in a separate column.
Total RHNA
Total Units
Income Level
Very Low
Low
Extremely Low-Income Units*
Note: units serving extremely low-income households are included in the very low-income RHNA progress and must be reported as very low-income units in section 7 of Table A2. They must also be reported in the extremely low-income category (section 13) in Table A2 to be counted as progress toward meeting the extremely low-income housing need determined pursuant to Government Code 65583(a)(1). *Extremely low-income houisng need determined pursuant to Govermnet Code 65583(a)(1). Value in Section 5 is default value, assumed to be half of the very low-income RHNA. May be overwritten.
Progress toward extremely low-income housing need, as determined pursuant to Government Code 65583(a)(1).
Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at [email protected].
13 -
This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs.
71 Moderate
118
69 84
Please contact HCD if your data is different than the material supplied here 2 2
Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
118
10.3.b
Packet Pg. 131 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Jurisdiction Pleasant Hill ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 01/31/2015 - 01/31/2023 Date of Rezone Rezone Type
2 4 5 6 7 9 10 11
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Date of Rezone Very Low-Income Low-Income Moderate-Income Above ModerateIncome Rezone Type Parcel Size
(Acres)
General Plan
Designation Zoning Minimum
Density Allowed
Maximum
Density Allowed
Realistic
Capacity Vacant/Nonvacant Description of Existing Uses
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Summary Row: Start Data Entry Below
3 8
Project Identifier RHNA Shortfall by Household Income Category Sites Description 1 Sites Identified or Rezoned to Accommodate Shortfall Housing Need and No Net-Loss Law Table C
10.3.b
Packet Pg. 132 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Jurisdiction Pleasant Hill
Reporting Year 2022 (Jan. 1 - Dec. 31)
1 2 3 4
Name of Program Objective Timeframe in H.E Status of Program Implementation Housing Program 1.1. Report annually to the
City Council and Planning Commission
regarding the amount and type of housing
activity. As required by State law, City staff
provides a yearly report on the progress
made toward achieving the City’s housing
goals.
N/A Annually Annual reports are provided to the City Council and Planning Commission
Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.
Table D
Program Implementation Status pursuant to GC Section 65583
ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
10.3.b
Packet Pg. 133 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Housing Program 1.2. Work with the
Regional Transportation Planning
Committees (TRANSPAC/ TRANSPLAN) and
the other transportation sub-regions to limit
potential traffic congestion created through
new development. City staff is required by
the Congestion Management Authority to
notify TRANSPAC when new housing
development proposals generate 100 or
more peak hour trips per day.
N/A Ongoing
The City has worked with the Regional Transportation Planning Committees (TRANSPAC) and actively participates with the regional transportation agency (CCTA), both of which are tasked to limit traffic congestion throughout the City and larger region.
10.3.b
Packet Pg. 134 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Housing Program 1.3. Continue to provide
zoning categories that allow a range of
housing densities sufficient to meet the
City’s share of Regional Housing Needs, as
required by ABAG, and encourage a mix of
land uses and residential densities when
compatible with the neighborhood and
environmental impacts are mitigated. The
City will monitor residential development
and progress in implementing the Housing
Element annually and report the findings to
the City Council and the Department of
Housing and Community Development.
Current data indicate that the City has
enough residentially zoned land to meet
housing needs during the 2015-2023 period.
The City will comply with the “no net loss”
provisions of Government Code Sec. 65863
and ensure that adequate sites for housing
are maintained throughout the planning
period.
N/A Ongoing
Review proposed changes to zoning districts to ensure a range of densities to accommodate single and multi-family residential development. Continue to monitor and report on residential development on an annual basis to the City Council and Department of Housing and Community Development through the annual housing update.
Housing Program 1.4. Continue to utilize
Planned Unit Development zoning. PUD
(Zoning Ordinance Chapter 18.30) allows for
flexible development of large and/or
contiguous parcels that may include
housing along with other uses.
N/A Ongoing
The City continues to approve new Planned Unit Development zoning districts and various projects within the Planned Unit Development zoning designation. This includes various projects within PUD districts throughout the City.
10.3.b
Packet Pg. 135 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Housing Program 1.5. Continue to allow
residential development on land designated
for office uses. Encourage affordable
housing in every proposed residential
development, and for every non-residential
proposal, consider a mix of uses that
includes housing. City staff will inform
developers of Pleasant Hill’s inclusionary
ordinance, objectives for affordable housing
and the need of affordable housing in
projects of five or more units. The City will
provide incentives such as density bonus,
modified development standards, and
financial subsidies to encourage and
facilitate the production of affordable units,
including extremely-low-income when
feasible.
2 L, 28 M 2015-2023
The existing zoning ordinance allows residential uses in the PAO (office) zoning district through a use permit process. The City has approved two projects that changed land use from PAO-Office for small lot single family residential development.
10.3.b
Packet Pg. 136 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Housing Program 1.6. Continue to work with
the County and neighboring cities to
increase the opportunity to jointly develop
affordable housing. The City worked with
the County on the BRIDGE Grayson Creek
project (2001- 2003) and the agreement for
Mixed Use development of the former Oak
Park Elementary School site (1700 Oak Park
Boulevard - 1999). The City also worked with
all Contra Costa communities on the
“Shaping our Future” (Smart Growth) study,
completed in 2003.
Contact County and
surrounding cities on a
semi-annual basis to
explore opportunities for
affordable housing.
2015-2023
The City continues to work with Contra Costa County where possible. In 2016, the City and County provided grant funds to the Mercy Garden Park Apartment Community (GPAC) to fund critical capital upgrades and enable it to qualify for additional federal funding. The property has 28 units affordable to extremely low to low income households. In 2018, the City collaborated with the County to amend agreements with Satellite Affordable Housing Associates (SAHA) for the Hookston Senior Apartments, a property with 99 units affordable to very low and low income seniors. The amended agreement extended the affordability term for 22 years, from 2053 to 2075. In 2019, the City worked with the County to amend an Intercreditor Agreement for the BRIDGE Grayson Creek project to preserve an annual welfare tax exemption. Without the amendment, BRIDGE would have been unable to cover its operating expenses for this 70-unit complex affordable to very low to moderate income households. In 2021, the City approved a PUD Concept Plan and Specific Plan to allow 81 senior affordable housing units.
10.3.b
Packet Pg. 137 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Housing Program 1.7. Extremely-low-income
(ELI) households are a subset of very-lowincome households who earn 30 percent or less of the median income. Many ELI
households face a severe cost burden
related to housing (more than 50 percent of
income going toward housing costs), and
they are the income group most likely to
experience a housing crisis when faced with
rent increases, foreclosure, or other adverse
events. The City shall pay 100 percent of the
application processing fees from the City’s
affordable housing fund for developments in
which 5 percent of units are affordable to
ELI households. To be eligible for this
subsidy, the units shall be restricted by
affordability covenant. The waiving or
reduction of mitigation fees may also be
considered when an alternative funding
source is identified for these fees. The City
shall promote the benefits of this program
to the development community by posting
information on its website and creating a
handout to be distributed with land
development applications.
59 new ELI units 2015-2023
The City completed an analysis of local ELI housing needs and determined that 50% of the very low income need is at the extremely low income level.
10.3.b
Packet Pg. 138 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Housing Program 1.8. To ensure that the
provisions of Measure B that were adopted
into the Zoning Ordinance do not pose an
unreasonable constraint to achieving the
City’s housing objectives, the City will
monitor development and report in its
Annual Progress Reports required pursuant
to Government Code Section 65400, and if it
is determined that these provisions are
preventing the rezoning of parcels needed
to accommodate a portion of the City’s
needs for lower-income housing, an
amendment to those provisions will be
initiated.
N/A Each year as part of the
annual monitoring reports
The City has modiified, including removing, various provisions that resulted from the former Measure B provisions, that better allowed rezoning of parcels for residential uses. One of the provisions removed was not allowing upzoing unless 75% of the surrounding property had the same or higher density.
Housing Program 2.1. Continue to use the
City-wide Design Guidelines to facilitate
small-lot development, small single-family
units and single-family attached units
through consideration of decreased
setbacks, zero-lot lines, lot clustering
through the Planned Development process,
and/or shared parking provisions in
appropriate locations.
24 VL, 34 M, 40 AM 2015-2023
The city allows this type of small lot development through the Planned Unit Development process. Small developments have taken advantage of the flexible development standard allowances to cluster the development. The City also completed an update to its City-Wide Design guidelines that include guidelines for small and cluster development proposals, especially in the hillside areas, with the goal to preserve existing natural areas and provide for the maximum amount of open space.
10.3.b
Packet Pg. 139 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Housing Program 2.2. Allow manufactured
housing in residential districts in
accordance with applicable State and
federal laws, and require such units to meet
local standards for elements such as siding,
roofing, and type of foundation, to the
extent allowed by State and federal law.
6 VL 2015-2023
The City allows manufactured housing provided that it meets certain design standards related to architecture including siding, roofing, etc.
Housing Program 2.3. Amend the Zoning
Ordinance to provide standards for
including housing in locations that allow
mixed-use development in appropriate
locations, and work with developers to
facilitate housing production.
Zoning Ordinance
Amendment
Within one year of Housing
Element Adoption, 2015
The City continues to maintain a Mixed Use land use designation in the General Plan.
Housing Program 2.4. Continue to provide
appropriate flexible parking requirements
that allow shared use in locations being
considered for higher-density housing
development.
N/A Ongoing
Shared use and reduced parking can be granted through a use permit pursuant to Section 18.55 of the Zoning Ordinance. The City has reviewed and approved various parking reductions in locations throughout the City.
10.3.b
Packet Pg. 140 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Housing Program 2.5. Planning staff shall
evaluate existing development review
regulations and procedures to further
streamline and give priority to projects that
provide affordable housing. Building and
Engineering staff shall study ways to
mitigate the cost of construction, for
example by revising engineering standards
and working with the local Fire District to
allow for narrower street widths, rolled
curbs and parking bays, and considering
allowing use of less expensive building
materials, such as plastic for storm drainage
pipes, provided applicable code
requirements are satisfied.
N/A Ongoing
Projects that include affordable housing are processed in an efficient manner. The City would give priority for projects that exceed the minimum affordable housing requirement. The City works with developers to look for ways to reduce the cost of construction, including not requiring sidewalks and allowing narrower streets. The City has considered and approved alternative materials that may be more cost effective than traditional methods and materials.
Housing Program 2.6. Continue to
encourage single-room occupancy (SRO)
housing in the MRVL, MRL, MRM and MRH
districts consistent with Sec. 18.20.085 of
the Zoning Ordinance. This type of housing
can help to address the needs of very-lowand extremely-low-income households such as college students and service sector
employees.
20 SRO 2015-2023
The City achieved compliance with this program by adopting an ordinance amendment that allowed and established development provisions for single-room occupancy projects.
10.3.b
Packet Pg. 141 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Housing Program 3.1. Continue to provide a
density bonus for development of affordable
and senior housing. The City’s Density
Bonus Ordinance, provides a minimum 5%
to 20% increase in density with additional
density bonuses up to a maximum increase
of 35% in density if additional target units
are provided, and up to three additional
incentives, or financially equivalent
incentives, if the development provides
additional target units.
10 VL, 30 L (senior) 2015-2023
The City adopted a density bonus ordinance that complies with the State requirements (See Section 18.20.150 of the Zoning Ordinance).
The City approved a project through density bonus provisions that allowed additional affordable housing in the City.
Housing Program 3.2. Allow developers to
satisfy affordable housing requirements by
providing units elsewhere in the city when
inclusion of affordable units within the
development is not feasible.
N/A Ongoing
The City allows an in-lieu fee to be paid instead of providing the actual affordable housing units within the project. This money can be used to provide units elsewhere in the City. The money collected through the in-lieu fee has been placed in a dedicated interest bearing account (not co-mingled), and can only be used to fund affordable housing per the City Municipal Code. The December 2022 fund balance was approximately $568,000, of which $400,000 is encumbered for a pending affordable housing project pending at 250 Cleaveland Road.
10.3.b
Packet Pg. 142 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Housing Program 3.3. Require all housing
projects of five or more units to include
affordable housing. Developers may satisfy
the requirements of the City’s Affordable
Housing Ordinance by providing at least:
5 percent of the base density for occupancy
by very low income households, or· 10
percent for low income households, or
· 25 percent for qualifying senior
residents, or· 20 percent second units
(in single-family projects). In order to ensure
that this policy does not pose an undue
constraint to housing production, the City
will continue to evaluate impacts to market
rate housing related to current market
conditions, project applications, estimated
affordable housing requirements, fee
collection and actual construction of
affordable housing units. If the ordinance
presents an obstacle to the development of
the City’s fair share of regional housing
needs, the City will revise the ordinance
accordingly.
5 units per year, 13 VL, 25
L
Feasibility analysis in 2015
and 2015-2023
The City continuoulsy approves residential projects that provided affordable housing consistent with the adopted inclusionary ordinance.
10.3.b
Packet Pg. 143 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Housing Program 3.4. Continue to publicize
the opportunity to construct secondary
units. The City’s secondary unit ordinance
(adopted 1989), was amended in 2003 to
comply with State law making the process
ministerial. Secondary units help to address
the needs of very-low- and extremely-lowincome households. The City will continue to inform the public about this process with
advertising such as articles in the City’s
newsletter, which is mailed to all
homeowners on a bi-monthly basis. A
secondary unit brochure and other outreach
materials could be made available to
residents and/or posted on the City’s
website.
16 Secondary Units 2015-2023
The City updated its ordinance to be consistent with recent State law, and allows accessory dwelling units in all single-family residential zoning districts. The City has provided information to its citizens through various media methods including hand-outs and newsletters. The City continues to process ADU applications throughout the City.
10.3.b
Packet Pg. 144 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Housing Program 3.5. Seek State and
federal funds, and encourage the use of
private financing mechanisms, to assist in
the production of affordable housing.
Funding mechanisms that should continue
to be explored include the HCD Multifamily
Housing Program, Low-Income Housing Tax
Credits (LIHTC), federally subsidized
Section 221 (d)(4), Section 8 or Section 202
programs, Community Development Block
Grants, tax-exempt bond financing, federal
HOME program funds, administrative fees
collected by the County Housing Authority,
and favorable financing made available
through financial institutions, to assist lowand moderate-income households. The City shall apply for State and Federal monies for
direct support of low-income housing
construction and rehabilitation, and shall
continue to assess potential funding
sources, such as, but not limited to, the
Community Development Block Grant
(CDBG), and HOME. The City shall also seek
State and Federal funding specifically
targeted for the development of housing
affordable to extremely-low-income
households The City shall promote the
$100,000 per year, 10 L
and 10 M per year
Apply for available funding
annually
The City provided funding to two affordable housing projects in 2016 (GPAC and CiA) and 2017 (GPAC). The City funds to GPAC will leverage federal Rental Assistance Demonstration and ProjectBased Voucher funds. The City funds to CiA are supporting predevelopment of a project that is envisioned to eventually be substantially supported by low-income housing tax credits. In 2018, the City amended an agreement with SAHA to extend the term of an existing loan. The amendment was made in conjunction with new financing SAHA obtained from CalHFA and LIHTC to rehabilitate the Hookston Senior Apartments. The City recently obtained a SB2 HCD Grant to support the SAHA senior affordable housing project.
10.3.b
Packet Pg. 145 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Housing Program 3.6. Use Successor
Agency funds to fund housing programs
throughout the city. Included in the
estimated expenditures for each year is an
annual amount ($235,000) for debt
previously incurred for development of the
Grayson Creek Apartments affordable
housing project. This amount will recur
annually until the debt is paid in full (2031).
$285,000 per year; $2.28
million total during the 8-
year planning period
2015-2023
The Pleasant Hill Redevelopment Successor Agency spends $235,000 per year funding Grayson Creek Apartments which are 100% affordable. The City has committed $2.5 million in Housing Successor funds to SAHA to assist with an 82-unit affordable housing development. The City also sold two former redevelopment agency properties to Habitat to Humanity for the development of 11 affordable ownership housing units. The City committed $285,000 in Housing Successor funds to develop 4 units at one site and $400,000 from City in-lieu fee funds to develop 7 units at a second site. The City provided a $10,000 loan and
entered into an Affordable Housing Regulatory Agreement with The Post Preservation, LLP and to preserve 35 rental units (50% of the property) for low income households. The loan and affordability restriction allow the property owner to obtain a property tax exemption that makes it financially feasible for them charge affordable rents at the property for ten years.
In November 2021, the City entered into a Joint Exercise of Powers Agreement (JPA) and Public Benefit Agreement with the California Statewide Communities Development Authority (CSCDA)
Community Improvement Authority. The agreement enabled
Opportunity Housing Group to issue bonds with CSCDA in order to acquire the 484-unit Wood Creek Apartments to convert units from market rate to affordable housing . One-third of the units will be reserved for low income households and two-thirds will be reserved for moderate income households for the bond term (between 2049 and 2059).
10.3.b
Packet Pg. 146 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Housing Program 3.7. Invite non-profit
housing developers to work with the City in
promoting and encouraging affordable
housing. The City has worked with nonprofit housing developers on past projects and will continue cooperative efforts in the
future with these or other interested
nonprofit developers.
N/A Ongoing
The City is currently working with SAHA on development of a new 82-unit project. The City also listed former Redevelopment Agency properties for sale in 2018, inviting proposals from developers t o
develop affordable housing on two sites. The City has agreed to sell two of these properties at 250 Cleaveland and 85 Woodsworth to Habitat for Humanity and provide forgivable loans to develop 11 new affordable housing units at these locations.
Housing Program 3.8. Provide developers
with the opportunity to utilize tax-exempt
revenue bonds. Table H11 lists three senior
developments where the City provided tax
exempt financing: Ellinwood and Chateau I
and III. The City will continue to offer
support to developers through tax exempt
financing where affordable housing will be
produced.
50 L 2015-2023 During this reporting period, the City did not use/issue any taxexempt revenue bonds.
10.3.b
Packet Pg. 147 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Housing Program 3.9. Use monies in the
Housing Trust Fund to assist in the
development of affordable housing.
Revenue for the trust fund comes from “inlieu” fees provided from the inclusionary unit ordinance. The potential uses of these
funds include: land acquisition for below
market rate housing, buy-downs on
mortgages for purchasers of below market
rate units, capital improvements to below
market rate housing, etc.
Annual outreach to
developers and other
nonprofit housing
agencies.
Ongoing
The City collects inclusionary housing in lieu fees in an affordable housing fund, which it considers a Housing Trust Fund. In October 2019, the City committed $400,000 in Housing Trust Fund monies to Habitat for Humanity to develop 6 to 7 affordable units at 250 Cleaveland Road.
Housing Program 3.10. Continue to
participate in the Contra Costa County
Mortgage Credit Certificate Program for firsttime homebuyers. 10 M 2015-2023 The City provides information about the County’s Mortgage Credit Certificate Program on the City website
10.3.b
Packet Pg. 148 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Housing Program 3.11. Continue to
investigate concepts and funding sources
for a homeownership assistance program.
The City will continue to explore the
possibility of providing assistance to people
who cannot afford to buy a home with
priority given to those who work in the city,
but cannot afford the cost of housing, for
example, teachers, police officers and those
who work in City government. Other
potential target groups are first-time
homebuyers of lower- and moderate-income
levels, and large families.
N/A Investigate and apply for
available funding annually No action was taken during this reporting period.
Housing Program 3.12. Maintain appropriate
standards for use by the Architectural
Review Commission in the processing of
affordable housing developments. The
Architectural Review Commission reviews
all new residential proposals. It typically
reviews development plans for landscaping,
design of buildings, and provisions for
accessibility for the disabled.
N/A Ongoing
Design Guidelines have been adopted and were recently updated and completed adoption of an ordinance to establish residential objective design standards that apply to streamlined, qualified residential projects.
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Packet Pg. 149 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Housing Program 3.13. Continue to provide
fast-track permit processing for affordable
housing developments.
N/A Ongoing Policies have been established to expedite affordable housing projects through the City’s various processes.
Housing Program 3.14. Lot Consolidation
for Affordable Housing. The City will play an
active role in facilitating lot consolidation
for the parcels listed in Table H22,
particularly for parcels on Site 1(Jewell
Lane) and Site 4 (Cleaveland and Beatrice).
For example, the City will work with nonprofit developers and owners of smaller sites to identify and consolidate parcels to
facilitate the development of housing
affordable to lower-income households. The
lot consolidation procedure will also be
posted on the City website and discussed
with developers during the preliminary
review process. Lot consolidation requests
will be processed as expeditiously as
possible in compliance with all applicable
state and local laws and regulations.
Incentives offered for lot consolidation
could include higher densities on
consolidated parcels, flexibility in
development standards, expedited
processing and/or reduced fees related to
consolidation. The City will provide
marketing materials for residential
opportunity sites and technical assistance
to interested developers including technical
N/A Ongoing
To comply with this program, the City adopted a voluntary parcel merger ordinance. The City encourages lot consolidation on smaller and under-utilized lots where appropriate. The City has a density bonus ordinance in place to provide incentives for development of affordable housing. The City also currently has a mechanism for providing flexible development standards through its Planned Unit Development regulations and through various adopted Specific Plans.
10.3.b
Packet Pg. 150 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Housing Program 4.1. Continue to provide a
density bonus for senior housing. Incentives
must be created to encourage developers to
build senior housing. The current density
bonus ordinance provides a density bonus
of up to 20 percent if any development
includes at least 35 units.
N/A Ongoing The City’s adopted density bonus ordinance notes that a density bonus is granted for any senior housing project.
Housing Program 4.2. Facilitate projects that
provide units meeting federal, State and
local requirements. Population groups in the
City with special needs include the
physically handicapped. Currently, the City
enforces State-mandated requirements for
rental housing units (Title 24). The City will
continue to encourage ownership housing
that can be equipped with handicapped
facilities. The City has adopted a
Reasonable Accommodation Ordinance and
will provide fast-track processing and other
incentives to facilitate the production of
housing targeted to persons with
disabilities.
N/A Ongoing
The City has approved and continues to facilitate projects that meet federal, state and local requirements specifically related to reasonable accommodation requests to allow for housing for persons with disabilities.
10.3.b
Packet Pg. 151 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Housing Program 4.3. Encourage supportive
housing for persons with developmental
disabilities. The City will work with
nonprofit developers of supportive housing
for the developmentally disabled to identify
and develop adequate sites. The City will
apply to the County for CDBG monies and
assist with tax exempt financing for land
and/or building purchase and/or lease.
6 VL, 6 L Consult with nonprofits and
apply for funding annually
The zoning ordinance allows facilities for the mentally disabled.
The city approved a PUD Concept/Specific Plan for a redeveloped CIA facility that provides assistance for those with disabilities.
10.3.b
Packet Pg. 152 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Housing Program 4.4. Continue to facilitate
the provision of emergency shelters,
transitional and supportive housing. SB 2 of
2007 requires all jurisdictions with an unmet
need to identify at least one zone where
emergency shelters may be established byright, subject to specific development standards. The Zoning Ordinance allows
emergency shelters by-right in the Light
Industrial zone. In 2013 the City’s zoning
regulations for transitional and supportive
housing were amended pursuant to SB 2.
The City will continue to monitor changes in
state law regarding emergency shelters,
transitional and supportive housing and
amend the Municipal Code in 2015 to ensure
that City regulations are consistent with
current requirements.
Zoning Ordinance
Amendment
Code amendment in 2015 &
Ongoing
The City adopted an ordinance amendment for emergency homeless shelters in compliance with this program of the Housing Element and in compliance with Section 65583 of the Government Code (SB 2).
10.3.b
Packet Pg. 153 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Housing Program 4.5. Monitor statistics
from police, county agencies or private
organizations regarding homeless shelter
needs. A Point-in-Time survey of the
homeless in Contra Costa County
conducted in January 2017 found 25
unsheltered homeless persons in Pleasant
Hill. The City will continue to coordinate
with the County and other agencies to
address homeless needs on a regional
basis.
N/A Ongoing
The results of the point in time survey from 2020, showed results that there were 90 unsheltered homeless in the City at the time of the count.
Housing Program 5.1. Retain existing
residential zoning and discourage nonresidential uses in residential zones. N/A Ongoing The City has not approved any rezoning of property from residential to non-residential. Most non-residential uses are not allowed in residential zonings districts. Those allowed are residential serving and requires substantial analysis (through a conditional use permit) before the use is granted.
Housing Program 5.2. Continue the
Neighborhood Preservation program to
provide low interest loans for rehabilitation
of homes owned or occupied by low to
moderate income households.
2 units per year, 5 L, 10 M 2015-2023 The City is no longer enlisting new participants in the Low Income Home Rehabilitation Loan Program.
Housing Program 5.3. Establish and
maintain an Emergency Repair Grant
Program
5 units per year 2015-2023 The City is no longer enlisting new participants in the Emergency Repair Grant Program.
10.3.b
Packet Pg. 154 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Housing Program 5.4. Periodically evaluate
the need for residential rehabilitation. The
City maintains information about the
neighborhood surveys it has conducted to
determine housing condition and the need
for rehabilitation. The City will continue to
monitor housing conditions as part of code
enforcement and building inspection
activities. When housing units in need of
repair are identified, staff will advise
property owners of rehabilitation assistance
that may be available.
N/A Ongoing City Staff has not surveyed older neighborhoods during this reporting period.
Housing Program 5.5. Monitor the city’s
residential districts for housing suitable for
rehabilitation or code enforcement.
N/A Ongoing
City staff works in conjunction with code enforcement when necessary to assist homeowners comply with housing code violations.
Housing Program 5.6. Preserve
neighborhood appearance through the
enforcement of City ordinances.
N/A Ongoing
The City Code Enforcement Officer regularly enforces the City Community Beautification Ordinance to ensure that the City maintains an attractive appearance.
10.3.b
Packet Pg. 155 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Housing Program 5.7. Review the Capital
Improvement Program (CIP) to determine
priorities to maintain the community’s older
residential neighborhoods. This review will
verify that those areas needing improvement
are scheduled for funding to address the
identified need at a specific time in the
future.
N/A Bi-annually, 2015-2023
On a bi-annual basis, the City completes a Capital Improvement Program that includes infrastructure improvement projects in all areas of the City. Because older portions of the City have older infrastructure, they are normally targeted for areas of improvement, including roads, sidewalks, etc.
Housing Program 6.1. Prohibit the
conversion of assisted housing units to
market rate for as long as possible and no
less than 55 years after initial occupancy.
N/A Ongoing No conversions of assisted housing units to market rate during this reporting period.
Housing Program 6.2. Identify assisted
dwelling units at risk of conversion to
market rate and work with property owners
to preserve the units for low-income
families.
56 units 2015-2023
The City maintains a list of affordable units and periodically rechecks it. A new affordability covenant was executed for the Ellinwood Apartments, replacing a prior covenant that had expired in 2015. The new covenant requires 19 low income rental units for 55 years. A prior condition requiring the property to be restricted to seniors was lifted in order to expand affordable housing opportunities for households of all ages.
10.3.b
Packet Pg. 156 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Housing Program 6.3. Ensure that
occupants of below market rate ownership
units meet specified income requirements at
time of purchase. This program will
augment the City’s requirement to preserve
affordable units for 55 years by ensuring
that only qualified occupants are the
beneficiaries of below market-rate
ownership units.
N/A Ongoing
The City ensures purchasers of affordable units are qualified and conducts annual monitoring to ensure properties with affordability covenants are occupied by qualified households.
Housing Program 6.4. Require resale and
rental controls on below market rate units
provided through the inclusionary housing
provisions or through public assistance.
The City’s inclusionary ordinance is a
requirement that has been imposed on all
residential development since 1996.
N/A Ongoing
The City has resale and rental controls on all assisted units. The City also updated duration for rental units to 55 years, consistent with ownership unit provisions.
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Packet Pg. 157 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Housing Program 6.5. Explore a variety of
tools for preserving assisted units,
including monitoring at-risk units,
participating in acquisition of below-market
rental units by tenants or non-profits,
facilitating refinancing or purchase of
developments from owners who file a notice
indicating that they intend to opt out of a
subsidy agreement, and providing technical
and relocation assistance to tenants.
56 L 2015-2023
As mentioned previously, the Ellinwood Apartments had an affordability covenant that expired in 2015. A new covenant was executed in 2018 making 19 units affordable to low income households for 55 years. The City also recently agreed to become a member of a joint powers authority to ensure workforce housing (low and moderate income) for an existing 484 unit market rate project that would preserve low and moderate income level units for a period of at least 35 years. City staff continues to explore ways for preserving assisted units.
Housing Program 6.6. Enforce existing
condominium conversion ordinance.
Prohibit further conversions unless the
threshold percentage of apartments is
below 20 percent and if the apartment
vacancy rate is below 5 percent.
N/A Ongoing No condominium conversion requests were received during the most recent planning period.
Housing Program 6.7. Regularly evaluate the
proportion of rental apartments in the city to
ensure appropriate implementation of the
condominium conversion ordinance.
N/A Ongoing Rental units account for approximately 31% of the City’s dwelling units.
Housing Program 6.8. Require all assisted
housing units to submit reports on a timely
basis demonstrating compliance with the
recorded affordability agreements.
N/A Ongoing All assisted affordable housing complexes and single-family units submit annual reports demonstrating compliance.
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Packet Pg. 158 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Housing Program 7.1. Continue to refer all
reports of housing discrimination to the
local fair housing-related non-profit that is
funded by the County CDBG program.
N/A Ongoing
The City falls under the County’s CDBG “umbrella”. As such, residents with discrimination complaints are referred to those housing counseling services.
Housing Program 7.2. Continue to follow the
City guidelines for implementing the
reasonable accommodation ordinance and
periodically review the Zoning Ordinance to
identify other provisions, including the
definition of “family” that could pose
constraints on the development of housing
for persons with disabilities and reduce or
eliminate constraints through appropriate
ordinance amendments.
N/A Code amendment in 2015 &
Ongoing
The guidelines for reasonable accommodation requests are in use when the City received reasonable accommodation requests.
Housing Program 7.3. Promptly address
complaints of discrimination in the sale,
rent, and development of housing in
Pleasant Hill. The City’s procedure is to
refer these types of complaints to the
County funded non-profit fair-housing
agency, such as SHELTER Inc., or Pacific
Community Services. The City will
distribute literature annually in City offices
and on the City website.
N/A Ongoing All complaints of housing discrimination are promptly addressed.
10.3.b
Packet Pg. 159 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Housing Program 7.4. Encourage
developers to provide amenities for single
heads of households, the disabled, and
senior citizens. For example, an amenity
that would encourage housing opportunities
for single heads of households would be the
provision of childcare centers. An amenity
in a new residential community for the
disabled might be walkways to
accommodate wheelchair access. And a
housing development could promote social
interaction among residents of all ages with
the addition of a clubhouse or other
recreational facility.
N/A Ongoing
Encourage and recommend multi-family projects to provide recreational facilities, when senior centers are proposed, appropriate amenities are encouraged.
Housing Program 8.1. Enforce the State’s
Energy Conservation Standards for new
residential construction and additions to
existing structures.
N/A Ongoing
Projects are required to comply with Title 24 standards, which include the State of California “Green Building Requirements” through the building permit process. The City recently adopted the latest State Building Code provisions that include the latest energy conservation standards.
Housing Program 8.2. Encourage innovative
designs to maximize passive energy
efficiency.
N/A Ongoing
The City-Wide design guidelines include recommendations to incorporate design that encourage energy efficiency and other green methods that result in energy and cost savings.
Housing Program 8.3. Provide information
to the public, and support efforts by public
utilities, to encourage home conservation
practices.
N/A Ongoing
The City has worked cooperatively with utilities (PG&E, CCWD, EBMUD) to promote energy conservation and provide education to the public.
10.3.b
Packet Pg. 160 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Housing Program 8.4. Encourage use of
sustainable and innovative building
practices and materials. Provide public
information concerning accepted and
available sustainable building practices in
partnership with groups promoting those
practices. Amend the City’s Building Code
as needed to be consistent with further
revisions to the State of California Green
Building Standards Code.
N/A Ongoing
The City continues to encourage incorporating sustainable and innovative building practices and materials through the design review process. In addition, the City Building Code requires compliance with the State of California Green Building Standards Code. The City adopted provisions that requires incorporating electric vehicle chargers for certain development projects.
Housing Program 9.1. Provide enhanced
public notification for Neighborhood, AreaWide and City-Wide Projects. Continue to implement enhanced public notification for
projects based on the impact of the project;
either on a neighborhood, area-wide or Citywide level.
N/A Ongoing
The City provides
enhanced+D51+A66:D68+A65:D68+D51+A66:D68+A64:D68+D51+A66 :D68+A63:D68+A64:D68+A63:D68
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Packet Pg. 161 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) General Comments
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Packet Pg. 162 Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report)
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Packet Pg. 163
Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Annual Progress Report January 2020
Jurisdiction Pleasant Hill ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Period 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 01/31/2015 - 01/31/2023
The description should adequately document how each
unit complies with subsection (c) of Government Code
Section 65583.1+
.
For detailed reporting requirements, see the chcklist
here:
Extremely LowIncome+ Very Low-Income+ Low-Income+ TOTAL UNITS+Extremely LowIncome+Very LowIncome+ Low-Income+ TOTAL UNITS+ https://www.hcd.ca.gov/communitydevelopment/docs/adequate-sites-checklist.pdf Rehabilitation Activity
Preservation of Units At-Risk
161 161
Acquisition of Units
Mobilehome Park Preservation
Total Units by Income 161 161
Table F
Please note this table is optional: The jurisdiction can use this table to report units that have been substantially rehabilitated, converted from non-affordable to affordable by acquisition, and preserved, including mobilehome park preservation, consistent with the standards set forth in Government Code section 65583.1, subdivision (c). Please note, motel, hotel, hostel rooms or other structures that are converted from non-residential to residential units pursuant to Government Code section 65583.1(c)(1)(D) are considered net-new housing units and must be reported in Table A2 and not reported in Table F.
Activity Type
Units that Do Not Count Towards RHNA+
Listed for Informational Purposes Only
Units that Count Towards RHNA +
Note - Because the statutory requirements severely limit what can be counted, please contact HCD to receive the password that will enable you to populate these fields.
Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1(c)
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Attachment: Exhibit A - 2022 Housing Element Annual Progress Report (2022 HCD Annual Report) Attachment B
2022 Annual General Plan and Housing Element Implementation Report Status of General Plan Activities
The following are highlights of significant recent General Plan implementation actions by the City:
1. Downtown commercial projects reviewed and approved, including the East Plaza site improvements, an exterior remodel for Citibank, and several new signs for downtown tenants. (Community Development [CD] Goal 3, CD Policy 3A, Economic Strategy [ES] Goal 1, 2 & 3, ES Policy 2C, 3C, 3D &4A).
2. The City approved various retail commercial improvements, including Ace Hardware, and Pep Boys and Advance Auto Parts (CD Goal 3, ES Goal 1, 2, 3 & 4)
3. The City approved new personal service and personal improvement service uses at 2255 Morello Avenue (CD Policy 2A & Goal 3, ES Goal 1, 2).
4. The City approved various improvements to single-family sites throughout the City (CD Goal 1).
5. The City approved various wireless telecommunication projects throughout the City, which will improve wireless phone coverage (ES Goal 3).
6. The City approved various residential projects including an 82 unit senior affordable development at 490 Golf Club Road and 6 unit (with 2 affordable ADUs) residential development project along the 6200 block of Alhambra Avenue, known as Sancerre Village; various minor subdivisions, multiple single-family homes and accessory dwelling units throughout the City (CD Goal 2 & CD Goal 3, HE Program 1.5, HE Program 2.1 & 3.3).
7. The City continued the overall update of the City’s General Plan and Housing Element component of the General Plan. The City submitted a draft Housing Element to the State Housing and Community Development Department in December 2022 and the public review draft of the General Plan was released in December 2022. Adoption of both is expected in Spring 2023.
8. The City adopted Residential Objective Design Standards that apply Citywide (CD Goal 1).
9. The City adopted a permanent ordinance related to recently passed State legislation, specifically Senate Bill 9 (urban lot splits and two unit projects) (HE Goal 2).
10. The City adopted an urgency ordinance related to recently passed State legislation for accessory dwelling units (HE Goal 2 & HE Program 3.4).
11. An annual $235,000 payment from the Redevelopment Agency’s Successor Agency to Grayson Creek Apartments (100% affordable), was made in 2022. These payments will continue until 2031 (totaling $7,820,000) and are included in the Successor Agency’s Recognized Obligation Payment Schedule (HE Program 3.6).
10.3.c
Packet Pg. 174 Attachment: B - Status of General Plan Activities (2022 HCD Annual Report)
12. The City completed Code Enforcement activity (closed over 151 cases and fielded over 2,392 email correspondences) throughout the City in part to keep up the physical appearance of the City and to ensure neighborhood nuisances are minimized (CD Goal 1).
13. The City supported small businesses by allocating $500,000 for business grants and other programs that will benefit the City’s local merchants. This Small Business Economic Stimulus initiative is being funded by American Rescue Plan Act funds. (ES Goal 1 & 2 )
14. The first program of the Small Business Economic Stimulus Initiative was the Pleasant Hill Perks Program, launched in 2022. The program provided a 50% “Bonus” to every e-Gift card purchased by local consumers. The e-Gift cards were redeemable at participating Pleasant Hill retail stores, restaurants, and personal care service business and generated “shop local” opportunities for residents and visitors to support local merchants.
In total, 2,698 Pleasant Hill Perks e-Gift cards were purchased, ranging from $5 to $100, for a total of $189,770. These e-Gift cards have been and will continue to be redeemed, infusing almost $190,000 into the 51 participating businesses and the local economy. (ES Goal 1 & 2)
15. The Website & Marketing Technical Assistance Grant Program is also a part of the Small Business Economic Stimulus Initiative. This program will provide grants of up to $7,000 to assist retail stores, restaurants, and personal care businesses to enhance their technical capacity across several categories, including:
Online purchasing and pick-up/delivery functionality. Social media set-up and strategy (Facebook, Instagram, Yelp, Google Maps). Email listserv and survey set-up and strategy.
Business profile videos and/or professional photos that can be uploaded onto business websites and used for marketing on social media. (ES Goal 1, 2, & 3).
16. Collaborate on cross-marketing efforts with the City’s economic development partners, and assist them with City special event and signage permits, to increase awareness of Downtown and downtown businesses, and economic activity citywide.
These partners include the Downtown Shopping Center property owner, Chamber of Commerce, Stay Pleasant Hill, and Recreation and Parks District. For example, the City helped organize and promote the Downtown Light Up the Night Event and Holiday Tree Lighting in December. (ES Goal 1 & 2).
17. Facilitate special events that promote quality of life and support local businesses.
For example, the City:
Facilitated the successful return of Off the Grid.
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Packet Pg. 175 Attachment: B - Status of General Plan Activities (2022 HCD Annual Report) Partnered with Pleasant Hill Recreation in the sponsorship of 11 special events.
Assisted the Chamber of Commerce with their special event permit for the Art, Wine & Music Festival.
Collaborated with the Downtown Shopping Center property owner to organize and promote Light Up the Night.
(CD Goal 16, ES Goal 1).
18. The City completed the extension of the Pleasant Hill Tourism Improvement District (“Stay Pleasant Hill”) for five additional years. By renewing Stay Pleasant Hill, the City is now guaranteed a revenue stream for the marketing and promotion of the City’s hotels and attractions until 2027. Approximately $700,000 will be generated annually for this purpose from a small assessment paid by Pleasant Hill hotel guests.
Stay Pleasant Hill will continue to work on implementation and marketing campaigns to increase visibility of Pleasant Hill hotels and encourage more overnight hotel stays. In addition to increasing hotel usage, Stay Pleasant Hill also gives a boost to all of the City’s businesses by bringing additional visitors into the City to shop and eat at all of our local businesses, and by providing free marketing for many of our establishments. (ES Goal 1, 2, 4 & 5).
19. Served on the Stay Pleasant Hill (SPH) Board of Directors to assist SPH with carrying out their annual requirements and obligations, and to help promote the City’s hotels, attractions, and businesses. (ES Goal 1 & 2) More detailed information on Housing Element Programs and related implementation actions is noted in Exhibit A. The City continues to actively pursue implementation of the goals, policies, and programs of its 2003 General Plan.
In addition to the examples mentioned above, the following are examples of recent General Plan implementation actions included in the City’s Capital Improvement Plan:
1. New City Library
On July 30, 2022, the City of Pleasant Hill, in partnership with the Contra Costa County Library, celebrated the opening of the new Pleasant Hill Library at 2 Monticello Avenue. Construction of the Library was made possible in 2016 through the voterapproved Measure K, a half-cent sales tax.
The state-of-the-art facility’s collection exceeds 50,000 new books and boasts a bevy of new technology, including Sustainable Smart Technology used in the heating/cooling system as well as energy conservation. As part of the City’s “green” initiative, a massive solar array was installed on the roof and generates all the energy required for this net zero, carbon zero facility. State-of-the art climate controls respond dynamically to data streamed from a weather monitor on the roof. The Library won a Sustainability Award in 2021 from the Contra Costa Water District for the project’s extended use of recycled water for landscaping and beautification. (CD Goal 14)
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Packet Pg. 176 Attachment: B - Status of General Plan Activities (2022 HCD Annual Report)
2. Oak Park and Monticello Improvement Project
Monticello Avenue has been completely reconstructed between Oak Park Boulevard and Santa Barbara Road and serves as the entryway to the new Pleasant Hill Library, Recreation & Park District athletic fields, residential housing and Pleasant Hill Middle School. The project provided pavement rehabilitation and construction, roadside benches, furniture, new sidewalks, ADA-compliant curb
ramps, bicycle lanes, utility upgrades, drought-tolerant landscape, a new traffic signal system and ornamental LED street lighting. Traffic signage was installed, as was a Rectangular Rapid Flashing Beacon (RRFB) for a pedestrian crosswalk on Monticello Avenue. The most challenging engineering aspect of the project was the design of the storm drain system. This area lies just outside of the floodplain, as defined by FEMA.
Storm water historically sheet-flowed across the new library site, towards Grayson Creek. The Engineering team was tasked with designing a system that mimicked the “pre-development’ floodplain. The resulting, complex system consists of a series of large drainage inlets, a 100-ft long concrete structure located beneath the sidewalk, two detention basins, large diameter pipes, and three re-built outfalls. (C Goal 1, 2, 6, 7, 8, 9).
3. Pleasant Hill Road Sidewalk Project – ADA Improvement The Pleasant Hill Road Sidewalk Project (Pleasant View to Cumberland) was completed in March 2022 as part of the Measure K funded 5 year project list, provides new sidewalks on the west side of Pleasant Hill Road between Pleasant View Drive and Cumberland Drive. Construction of this sidewalk eliminated the last remaining sidewalk gap along Pleasant Hill Road between Oak Park Boulevard and Gregory Lane, ultimately allowing students in the area to walk safely to/from Pleasant Hill Elementary School.
This project was funded by Measure K, and a state funded Safe Routes to School TDA grant. (C Goal 1, 2, 6, 7, 8, 9).
4. 2021 Signage & Striping Project – Various Locations
The 2021 Signage & Striping Project, completed in March 2022 as part of the Measure J and Gas-Tax-funded 5-year project list provides new traffic striping, markings, posts, signs and raised pavement markers at various locations throughout the City. These devices are important roadway features and are required for the safe movement of vehicles, pedestrians and bicycles on the roadway.
To promote pedestrian safety, construction of the new signage and striping was prioritized primarily near the following schools and trails: Pleasant Hill Elementary, Sequoia Elementary and Middle School, Diablo Valley College and the Contra Costa Canal Trail. (C Goal 1, 2, 6, 7, 8, 9).
5. Storm Drain Improvements Program – Random Way & Poshard Street The City’s Storm Drain Improvement Program provides the installation of new storm drain facilities and/or the upgrade/repair of existing storm drain facilities. The City
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Packet Pg. 177 Attachment: B - Status of General Plan Activities (2022 HCD Annual Report) completed storm drain inlet repairs on Random Way and Poshard Street in July 2022.
The storm drain program list is prioritized to favor projects with lower cost improvements that may have the greatest impact to reduce localized flooding. (SN Goal 1)
6. Taylor Boulevard-Civic Drive Intersection & Pathway Improvement Project The Taylor Boulevard-Civic Drive Intersection & Pathway Improvement Project is part of the approved 5-year project list for the City’s Measure K Pedestrian and Bicycle Improvement Program. The project, which is currently in the final design phase, will install a new traffic signal at the Taylor Boulevard-Civic Drive intersection, new crosswalks and a new sidewalk on Civic Drive between Taylor Boulevard and the Police Department driveway. Other enhancements include installation of ADA-compliant curb ramps, LED safety lights, signage and striping. The project’s design phase began in 2022 and construction is currently scheduled for summer 2023. (C Goal 1, 2, 6, 7, 8, 9).
7. Contra Costa Boulevard Improvement Project – Viking Drive to Harriet Drive The Contra Costa Boulevard Improvement Project – Viking Drive to Harriet Drive, will construct corridor “complete streets’ enhancements. Project improvements will follow previously adopted landscaping, street lighting and bike/pedestrian design templates along Contra Costa Boulevard (CCB). Key project components include intersection geometry modification (with new traffic signal) at CCB/Taylor Drive, a new traffic signal at CCB/Alan Drive, new concrete sidewalks, new landscaping along median and sidewalk areas, new bike lanes, pavement rehabilitation and new LED street lighting. The project is partially funded with $4.9M Measure J funds. The project’s design phase began in 2022 and construction is anticipated to begin in summer 2023.(C Goal 1, 2, 6, 7, 8, 9).
8. Annual Creek Maintenance Program
The Annual Creek Maintenance Program is a citywide maintenance effort that began after flooding in January 1997. Since then, the City works with property owners that abut one of the many creeks in the City (Murderer’s, Matson, Grayson, Ellinwood, Linda, North and Belle Ditch) to clear them of debris and vegetation that have accumulated and grown over the years, in accordance with the City’s “Directions and Guidelines for Creek Maintenance.” (SN Goal 1).
9. Diablo View Storm Drain Improvement Project
A subdivision west of Pleasant Hill Road composed of Diablo View Road, Wildwood Place, Limewood Place and Wildwood Court, collects storm water runoff into a pipe system that runs east under Pleasant Hill Road and into a private ditch and pipe before flowing into a roadside ditch on Diablo View Road. The system is undersized, causing several properties adjacent to the private ditch to be susceptible to flooding during significant rain events.
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Packet Pg. 178 Attachment: B - Status of General Plan Activities (2022 HCD Annual Report) The City project will intercept the storm water before it reaches private property through installation of new storm drain piping and inlets along Pleasant Hill Road and Diablo View Road that connect to the existing storm drain system. This project is the next priority listed on the 5-Year Storm Drain Plan. The project’s design phase began in 2022 with completion expected in March 2023. (SN Goal 1).
10. Downtown Streetscape Improvement Project
The Downtown Streetscape Improvement Project, located along Crescent Drive between Boyd Road and Contra Costa Boulevard, will give the downtown a vibrant new look, and improve the health and wellbeing of our street trees. The project will remove and replace existing damaged sidewalk; replace 55 Bradford Pear trees; augment tree well sizes to ensure tree health and growth; upgrade the existing irrigation system and soil; and install permeable pavers.
The project’s design phase began in 2022 and will take approximately 6-9 months to complete. The project will occur in three phases: Phase 1 (Crescent Drive between Contra Costa Boulevard and Crescent Plaza), which is expected to begin in winter 2023; Phase 2 (Crescent Drive between Crescent Plaza and Boyd Road); and Phase 3 (Crescent Plaza).
This project is funded in partnership with the downtown property owner, and uses both Measure K and Assessment District 20 funds. (CD Goal 6).
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Packet Pg. 179 Attachment: B - Status of General Plan Activities (2022 HCD Annual Report)
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Packet Pg. 180 Attachment: C - PC Resolution 03-23 (2022 HCD Annual Report)
CITY COUNCIL STAFF REPORT
Meeting Date: March 06, 2023
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___-23 APPROVING NOTICE OF
INTENTION REGARDING TRANSITION TO DISTRICT-BASED
ELECTIONS
SYNOPSIS
On January 19, 2023, the City received a letter from Kevin Shenkman of Shenkman & Hughes, that claims the City’s at-large system of voting dilutes the ability of Latino and Asian voters to elect candidates of their choice or to otherwise influence the outcome of the City’s elections, and therefore violates the California Voting Rights Act. This report provides background on the California Voting Rights Act and the City’s options to respond to Mr. Shenkman’s demand letter.
DISCUSSION
Background
The City of Pleasant Hill currently elects its five-member City Council through an “at-large” electoral system in which each Council member may reside anywhere within the City’s boundaries, and each member is elected by the voters of the entire electorate to provide Citywide representation. This is in contrast to a “by district” electoral system where the City is divided into geographical districts, each Council candidate must reside in the district he or she will represent, and only voters within a given district vote for that district’s Councilmember.
On January 19, 2023, the City received a letter from Kevin Shenkman of Shenkman & Hughes on behalf of the Southwest Voter Registration Education Project and the Pleasant Hill Community Alliance, that claims the City’s at-large system of voting dilutes the ability of Latino and Asian voters to elect candidates of their choice or to otherwise influence the outcome of the City’s elections. As a result, Mr. Shenkman claims that the City’s at-large elections violate the California Voting Rights Act (“CVRA”). Mr. Shenkman must send this letter before he can file a lawsuit claiming the City has violated the CVRA.
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Analysis
The California Voting Rights Act:
The CVRA (California Elections Code sections 14025 – 14032) became law in 2003. Like the federal Voting Rights Act of 1965, the CVRA attempts to prevent the disenfranchisement of protected classes.
A protected class is a class of voters who are members of a race, color, or language minority group (collectively referred to herein as “minority voters”.) With the passage of the CVRA, it became easier for citizens to sue cities and other agencies if they elect members of their governing bodies through “at-large” elections and if it can be proven that the votes of minority voters are being diluted by the (presumably White) majority of voters.
The CVRA does not mandate the abolition of at-large election systems, but makes the use of atlarge election systems more susceptible to legal challenge. The most common legal remedy for an alleged CVRA violation is to change from an at-large system to a by-district election system.
To prove a violation, plaintiffs must demonstrate “racially polarized voting” and “vote dilution.” Racially polarized voting occurs when there is a difference between the choice of candidates (or ballot measures) preferred by voters in a protected class and the choice of candidates (or ballot measures) preferred by voters in the rest of the electorate. “Vote dilution” occurs when the votes of the protected class members are outweighed or “diluted” by the votes of the (presumably White) majority of the electorate. This difference can be demonstrated by a review of voting patterns that shows the protected class votes differently from the majority and is unable to elect the candidates of their choice or to influence elections for candidates or ballot measures.
Unlike the federal Voting Rights Act, the CVRA does not require the plaintiff to establish discriminatory intent on the City’s part, historical discrimination, or that minority voters live in a geographically compact area of the City. This was written into the law to make the burden of proving a violation easier for plaintiffs. Further, the CVRA allows successful challengers to recover reasonable attorneys’ fees and litigation costs (which include expert witness fees).
As a result of the low threshold of proof established by the CVRA, numerous public agencies throughout California have been facing challenges to their at-large election systems and have received demand letters similar to the one the City received. Further, no public agency has successfully defended a CVRA lawsuit after all appeals have been resolved. Many settlements have been over $30,000, while a few settlements have resulted in public agencies paying millions of dollars after the initiation of litigation. The largest settlement so far has been the City of Palmdale, which settled its ongoing litigation for $4.7 million. The City of Modesto settled for $3 million, and the cities of Highland, Anaheim, and Whittier all settled for approximately $1 million each. The City of Santa Monica is currently litigating a similar lawsuit. The City lost at the trial level, but won at the court of appeal. However, that case is up on appeal to the Supreme Court and the outcome is uncertain. Plaintiffs in that case (represented by Mr. Shenkman) most recently claimed they will seek $22 million in attorney’s fees and costs from the City should they prevail in their lawsuit.
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Because of the low threshold of proof, the low probability of litigation success, and the potential for being required to pay plaintiffs’ attorneys fees, many agencies have voluntarily changed from at-large elections to district-based elections rather than engage in potentially expensive and futile litigation.
To provide a “safe harbor” from expensive lawsuits and settlements, the California Legislature adopted Elections Code section 10010 which provides a procedure to transition to district-based elections. If these procedures are followed, prospective plaintiffs will be barred from filing a CVRA lawsuit and their attorneys’ fees and costs will be capped at approximately $34,000.
Action Options:
A. Procedure to Transition to By-District Elections
Deciding to go to by-district elections through the “safe harbor” provision triggers a very short and aggressive timeline. The timeline to transition is as follows:
(1) Receipt of a Demand Letter and Response Period.
Once the prospective plaintiffs have sent a demand letter, as Mr. Shenkman has done here, the prospective plaintiffs cannot sue the City for at least 45 days from the City’s receipt of the written notice. As noted below, if the City adopts the Resolution of Intention at the meeting, the prospective plaintiffs cannot sue for at least another 90 days, giving the City time to transition to by-district elections.
It is noted that the 45th day from January 19, 2022 (the date Mr. Shenkman’ letter was received) is Sunday, March 5, 2023. Pursuant to Elections Code section 15, if a legal deadline to act under the Elections Code falls on a State holiday, the deadline is continued to the next business day, which is this evening. All Sundays are deemed “holidays” under Government Code section 6700. Therefore, adoption of the proposed resolution this evening will be timely under the statute.
(2) Resolution of Intention.
Once a city council adopts a resolution outlining its intention to transition from an at-large to a district-based election, discussing the steps it will undertake to facilitate the transition, and providing an estimated time-frame, the prospective plaintiff is barred from suing for at least 90 days from the date of the resolution’s adoption. It may be possible to extend this deadline, but only by mutual agreement of the plaintiffs and the City. (3) Public Hearings Prior to Drawing of District Map.
Before adopting district-based elections, the City must prepare a draft map or maps. Before drawing a map, however, the City must hold at least two public hearings over a period of no more than 30 days. The public must be invited to provide input regarding the districts’ composition.
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(4) District Map Drawing.
An expert demographer is then hired to prepare a proposed map or maps. Each district must be nearly equal in total population, using the data from the most recent census. The districts must be prepared in compliance with specific State and federal requirements, including consideration of contiguity, compactness, communities of interest and natural geographic boundaries.
The drawing of districts must be done carefully to ensure that minority votes are not diluted.
Dilution may occur through “cracking,” which occurs when the minority community is fragmented across several districts to prevent the minority community from gaining a majority. Dilution may also occur through “packing,” which occurs when a minority community is concentrated into one or two districts where their votes would cause preferred candidates to win by an overwhelming majority.
(5) Timing and Sequence of Elections.
The Council would also need to establish the timing and sequence of district elections. The change to district boundaries will not affect the current at-large terms of any incumbents. (6) Public Hearings for Map Consideration.
After the draft maps have been prepared, the City must publish and make them available to the public. The City must also show the staggered terms of office and the potential sequence of the elections. The Council must then hold at least two additional public hearings over a period of no more than 45 days during which the public will be invited to provide input regarding the draft maps and sequence of elections. The first draft map must be published at least seven days before it is considered at a public hearing. If the map is revised at or during a hearing, it must be published again and made available to the public for at least seven days before being adopted.
(7) Map Adoption.
The Council, after selecting a map and choosing the timing and sequence of the election, would then adopt an ordinance providing for district elections, approve the map, and begin implementing district elections with the November 2024 election. (8) Attorneys’ Fees.
Should the Council ultimately adopt the ordinance establishing district-based elections within the 90-day time-frame, Mr. Shenkman will be barred from filing a CVRA lawsuit against the City. He could, however, within 30 days of the final adoption, demand reimbursement for the cost of the work product generated to support the notice. His demand must be made in writing and must be substantiated with financial documentation. The City must reimburse the
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potential plaintiff for reasonable costs incurred within 45 days of the written demand. The amount may not exceed approximately $34,000.
B. Proposed Resolution of Intention
If the Council prefers to stay within the “safe harbor” provisions described above, it should adopt the attached resolution of intention this evening. This commences the transition process, will stay any potential CVRA lawsuit and give the Council time to complete the process.
Alternative Options:
Alternatively, the Council could choose to reject Mr. Shenkman’s demand letter and defend a CVRA lawsuit if one is filed. If Mr. Shenkman then sues the City for allegedly violating the CVRA, the City will face significant defense costs, and, if Mr. Shenkman prevails, a significant award of attorneys’ fees and costs.
CEQA COMPLIANCE
As outlined in the attached Resolution of Intention, this action is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3), 15320 and 15378(b)(5) of the CEQA Guidelines.
FISCAL IMPACT
If the Council adopts the proposed resolution, an expert demographer will be needed to prepare the maps. That cost will be approximately $15,500. There will be additional costs incurred by the work of the City Attorney’s Office over the approximately four to five month process.
Finally, if the City adopts by-district elections voluntarily and within the law’s “safe harbor” provision, the City will be responsible for the potential plaintiffs’ attorneys’ fees and costs for a maximum amount of approximately $34,000 paid to Mr. Shenkman.
If the City decides not to move forward with the transition to by-district elections, and Mr.
Shenkman files a CVRA lawsuit against the City, the financial impact could be substantial and may even be in excess of $1 million to defend and/or settle such a lawsuit. As well, there will be significant staff resources required to defend a CVRA lawsuit.
PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.
RECOMMENDED CITY COUNCIL ACTION
Adopt the proposed resolution and provide any additional direction to staff.
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ALTERNATIVES TO RECOMMENDED ACTION
Provide alternative direction to staff.
ATTACHMENT(S):
Proposed Resolution of Intention
Demand Letter from Kevin Shenkman
Correspondence
Prepared by: Jim Priest, Best Best & Krieger LLP
Reviewed by: Janet Coleson, City Attorney
Approved by: June Catalano, City Manager
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RESOLUTION NO. ____-23
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL, DECLARING ITS INTENTION TO TRANSITION FROM AT-LARGE TO DISTRICTBASED ELECTIONS BY THE NOVEMBER 2024 GENERAL MUNICIPAL ELECTION PURSUANT TO CALIFORNIA ELECTIONS CODE SECTION 10010(e)(3)(A), AND
FINDING THIS TRANSITION EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO STATE CEQA GUIDELINES SECTIONS 15061(b)(3), 15320, AND 15378(b)(5)
WHEREAS, the City Council of the City of Pleasant Hill is an elected legislative and deliberative public body serving the citizens of the City of Pleasant Hill, a California general law city; and
WHEREAS, the members of the City Council are elected in November of even-numbered years (November, 2024, 2026, 2028, etc.); and
WHEREAS, the City presently has an at-large election system (where the entire jurisdiction votes for each member of the City Council) rather than a by-district election system (where the jurisdiction is divided into districts, each Council candidate must reside in the district he or she represents, and only voters within a given district vote for that district’s Councilmember); and
WHEREAS, in 2003, the California Voting Rights Act (“CVRA”) became law, and the CVRA, in an attempt to prevent the disenfranchisement of protected classes of persons, establishes a low bar for attorneys and other persons seeking to force cities and other public entities to convert from at-large to by-district elections; and
WHEREAS, public agencies that have been sued under the CVRA have typically been forced to pay large sums to settle with plaintiffs’ attorneys; and WHEREAS, on January 19, 2023, the City received a letter from the law firm of Shenkman & Hughes, alleging that the City’s at-large election system dilutes the ability of certain protected classes of persons within the City to elect candidates of their choice or to influence an election, thereby violating the CVRA, and demanding the City notify them of its intent to change to a bydistrict election system; and WHEREAS, the City Council desires to avoid the high costs and legal risks associated with a CVRA lawsuit; and
WHEREAS, the California Legislature adopted Elections Code section 10010 to cap the attorneys’ fees a prospective plaintiff may recover if a public agency adopts a resolution of intention to change to a by-district system of elections within 45 days of the receipt of a letter from that prospective plaintiff alleging a CVRA violation; and
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Packet Pg. 187 Attachment: Resolution of Intention (CVRA Response) WHEREAS, the City Council has determined that it is in furtherance of the purposes of the CVRA to transition from at-large to district-based elections; and WHEREAS, the City Council desires to declare its intention to adopt an ordinance pursuant to Government Code section 34886 and Elections Code section 10010 transitioning from at-large to district-based elections for the next general municipal election, establish specific steps it will undertake to facilitate this transition, and establish an estimated time frame for doing so.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Pleasant Hill that,
SECTION 1. Incorporation of Recitals. The City Council finds that all of the foregoing recitals are true and correct and are hereby incorporated and adopted as findings of the City Council as if fully set forth herein.
SECTION 2. CEQA. Based upon the whole of the administrative record before it, the City Council hereby finds that a transition from at-large to district-based elections is exempt from environmental review under the California Environmental Quality Act (“CEQA”) (Pub. Resources Code, § 21000 et seq.) pursuant to State CEQA Guidelines (Cal. Code Regs., tit. 14, § 15000 et seq.) sections 15061(b)(3), 15320, and 15378(b)(3). Adoption of this Resolution is an organizational and administrative activity of the City, does not have the potential to result in either a direct or reasonably foreseeable indirect physical change in the environment, and is therefore not a project for purposes of CEQA. (State CEQA Guidelines, §§ 15061(b)(3); 15378(b)(5).) In the event adoption of this Resolution does constitute a project, it is categorically exempt under the Class 20 (Changes in the Organization of Local Governments) categorical exemption. (State CEQA Guidelines, § 15320.) Further, none of the exceptions to the exemptions found in State CEQA Guidelines section 15300.2 apply. Staff is hereby directed to prepare, execute and file with the Contra Costa County Clerk a CEQA Notice of Exemption within five (5) working days of the adoption of this Resolution.
SECTION 3. Intention to Transition to District-Based Election System. Prior to the November 2024 General Municipal Election, the City Council intends to adopt an ordinance, pursuant to Government Code section 34886 to transition the election of its City Councilmembers from an at-large electoral system to a district-based system.
SECTION 4. Instructions Related to Transition. Following the effective date of this resolution, taking into consideration the time required for public outreach and input, and the timeframes established by the California Elections Code, the following actions shall be taken by the City and the City Council in accordance with Elections Code section 10010(a):
(i) Conduct public outreach, including to non-English-speaking communities, to explain the districting process and to encourage public participation; (ii) Before drawing a draft map or maps of the proposed district boundaries, hold at least two public hearings at which the public is invited to provide input regarding the composition of the districts and to consider district boundaries as provided in Elections Code Section 10010;
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Packet Pg. 188 Attachment: Resolution of Intention (CVRA Response) (iii) After drawing a draft map or maps, publish the draft map(s) and the potential sequence of the district elections, and hold at least two public hearings at which the public is invited to provide input regarding the content of the draft map or maps and the proposed sequence of elections; and
(iv) Hold a public hearing at which the City Council will consider and adopt an ordinance establishing district elections, including the adoption of a district boundary map and the sequence of the district elections.
SECTION 5. Severability. If any provision or clause of this resolution is held invalid, unconstitutional, or otherwise repealed by act of law, such invalidity shall not affect any other provisions or clauses of the same which can be given effect without the invalid provision, clause, or application. To this end, the provisions and clauses of this Resolution hereto are declared to be severable.
SECTION 6. Effective Date. This Resolution shall take effect immediately upon adoption.
SECTION 7. Certification. The City Clerk shall certify to the adoption of this resolution.
ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 6th day of March, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
TIMOTHY M. FLAHERTY, Mayor
ATTEST:
DANIELLE K. NAVARRO, City Clerk
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Packet Pg. 189 Attachment: Resolution of Intention (CVRA Response)
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Packet Pg. 190 Attachment: Demand Letter from Kevin Shenkman (CVRA Response)
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Packet Pg. 191 Attachment: Demand Letter from Kevin Shenkman (CVRA Response)
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Packet Pg. 192 Attachment: Demand Letter from Kevin Shenkman (CVRA Response)
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Packet Pg. 193 Attachment: Demand Letter from Kevin Shenkman (CVRA Response)
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Packet Pg. 194 Attachment: Demand Letter from Kevin Shenkman (CVRA Response) Correspondence
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Packet Pg. 195 Attachment: Correspondence (CVRA Response) This page left intentionally blank
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Packet Pg. 196 Attachment: Correspondence (CVRA Response) 1 Danielle Navarro
From: Danielle Navarro
Sent: Tuesday, February 14, 2023 7:56 AM
To: Matt Rinn; Susan Noack; Tim Flaherty; Zac Shess
Cc: June Catalano; Geoff Gillette; Juanita Davalos; Janet Coleson Subject: ALC's CVRA letter - Deanna Kitamura
Attachments: cvra letter.pleasant hill.feb13.2023.pdf
From: Deanna Kitamura <deannak@advancingjustice‐
alc.org>
Sent: Monday, February 13, 2023 11:29 AM
To: City Council <[email protected]>
Subject: EXTERNAL: ALC's CVRA letter
Dear Mayor and City Councilmembers:
Attached, please find a letter addressing the City's pending CVRA decision.
Please do not hesitate to contact me if you have any questions.
Deanna Kitamura
--
Deanna Kitamura
Senior Staff Attorney, Voting Rights
_______________________________
Asian Americans Advancing Justice – Asian Law Caucus
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Packet Pg. 197 Attachment: Correspondence (CVRA Response)
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Packet Pg. 198 Attachment: Correspondence (CVRA Response)
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Packet Pg. 199 Attachment: Correspondence (CVRA Response) 1 Danielle Navarro
From: Danielle Navarro
Sent: Tuesday, February 14, 2023 10:21 AM
To: Matt Rinn; Susan Noack; Tim Flaherty; Zac Shess
Cc: June Catalano; Juanita Davalos; Geoff Gillette; Janet Coleson Subject: Pleasant Hill District Elections - Anne Granlund Mayor Flaherty and Councilmembers,
The letter was sent as an image (png) is too large to send via email so I’ve uploaded it to WeTransfer. After you click on the link at https://we.tl/t‐ec80QUoKUE, on the left side of the webpage, there should be a blue button with “Download” in white (you should not have to sign in); please click on that button and let me know if you have any issues accessing the letter (image).
Thank you,
Danielle
From: [email protected] <[email protected]>
Sent: Sunday, February 12, 2023 12:41 PM
To: June Catalano <[email protected]>; Danielle Navarro <[email protected]>; Juanita Davalos <[email protected]>; Geoff Gillette <[email protected]> Subject: EXTERNAL: Online Form Submittal: Email the City Council If you are having problems viewing this HTML email, click to view a Text version.
Email the City Council
Please note that all emails submitted through this website will be shared with all Councilmembers and certain City staff members. These emails are considered public records under the California Public Records Act (Govt. Code Section 6250, et seq.)
Name:* Anne Granlund
Street Address:* 500 St. Mary's Road, #14
City* Lafayette
Phone Number: 925-330-4852
Email:* [email protected]
Subject:* Pleasant Hill District Elections
Question or Comment: Please see attached letter.
Upload File Attachment here Letter to PH City Council 2-12-2023.png
* indicates required fields.
View any uploaded files by signing in and then proceeding to the link below:
http://www.pleasanthillca.org/Admin/FormHistory.aspx?SID=16721 The following form was submitted via your website: Email the City Council
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Packet Pg. 200 Attachment: Correspondence (CVRA Response) 2 Please note that all emails submitted through this website will be shared with all Councilmembers and certain City staff members. These emails are considered public records under the California Public Records Act (Govt.
Code Section 6250, et seq.):
Name:: Anne Granlund
Street Address:: 500 St. Mary's Road, #14
City: Lafayette
Phone Number:: 925-330-4852
Email:: [email protected]
Subject:: Pleasant Hill District Elections
Question or Comment:: Please see attached letter.
Upload File Attachment here: Letter to PH City Council 2-12-2023.png Additional Information:
Form submitted on: 2/12/2023 12:41:27 PM
Submitted from IP Address: 24.7.40.151
Referrer Page: No Referrer - Direct Link
Form Address: http://www.pleasanthillca.org/Forms.aspx?FID=137
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Packet Pg. 201 Attachment: Correspondence (CVRA Response)
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Packet Pg. 202 Attachment: Correspondence (CVRA Response) 1 Danielle Navarro
From: Danielle Navarro
Sent: Tuesday, February 21, 2023 4:06 PM
To: Matt Rinn; Sue Noack; Tim Flaherty; Zac Shess; '[email protected]' Cc: June Catalano; Juanita Davalos; Geoff Gillette; Janet Coleson Subject: Elections by district - Daniel Safran
From: Safran Daniel <[email protected]>
Sent: Tuesday, February 21, 2023 3:26 PM
To: City Council <[email protected]>
Subject: EXTERNAL: Elections by district
Hello City Council,
Like many Pleasant Hill residents, I was surprised to learn that our city will have to establish districts for City Council elections. I hope it will achieve the goal of more representative governance.
As with other California municipalities, this is likely to be a difficult procedure. I am writing to ask that you establish an independent redistricting commission to assure that local districts are fairly drawn so as not to favor or disfavor any current or future city council member. I would expect an independent redistricting commission to hire a professional demographer to develop maps that would adequately reflect Pleasant Hill's various neighborhoods. These maps should then be presented to the public.
I hope you will study how other California municipalities adapted to the need for district elections and allow Pleasant Hill voters to make the final choice.
Thank you.
Daniel Safran
105 Rolling Green Circle
Pleasant Hill, CA 94523
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Packet Pg. 203 Attachment: Correspondence (CVRA Response) 1 Danielle Navarro
From: Danielle Navarro
Sent: Thursday, February 23, 2023 11:44 AM
To: CityCouncilPH
Cc: Juanita Davalos; Geoff Gillette; Janet Coleson
Subject: redistricting - Marjorie Durbow
From: [email protected] <[email protected]>
Sent: Thursday, February 23, 2023 11:43 AM
To: June Catalano <[email protected]>; Danielle Navarro <[email protected]>; Juanita Davalos <[email protected]>; Geoff Gillette <[email protected]> Subject: EXTERNAL: Online Form Submittal: Email the City Council If you are having problems viewing this HTML email, click to view a Text version.
Email the City Council
Please note that all emails submitted through this website will be shared with all Councilmembers and certain City staff members. These emails are considered public records under the California Public Records Act (Govt. Code Section 6250, et seq.)
Name:* Marjorie durbrow
Street Address:* 887 Camelback Pl.
City* Pleasant Hill
Phone Number: 925-349-4514
Email:* [email protected]
Subject:* redistricting
Question or Comment: Please appoint an independent commission to draw new districts.
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http://pleasanthillca.org/Admin/FormHistory.aspx?SID=16736 The following form was submitted via your website: Email the City Council Please note that all emails submitted through this website will be shared with all Councilmembers and certain City staff members. These emails are considered public records under the California Public Records Act (Govt.
Code Section 6250, et seq.):
Name:: Marjorie
durbrow
Street Address:: 887 Camelback Pl.
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Packet Pg. 204 Attachment: Correspondence (CVRA Response) 2 City: Pleasant Hill
Phone Number:: 925-349-4514
Email:: [email protected]
Subject:: redistricting
Question or Comment:: Please appoint an independent commission to draw new districts.
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Additional Information:
Form submitted on: 2/23/2023 11:42:38 AM
Submitted from IP Address: 18.144.166.109
Referrer Page: No Referrer - Direct Link
Form Address: http://pleasanthillca.org/Forms.aspx?FID=137
10.4.c
Packet Pg. 205 Attachment: Correspondence (CVRA Response) 1 Danielle Navarro
From: Danielle Navarro
Sent: Monday, February 27, 2023 9:07 AM
To: CityCouncilPH
Cc: Juanita Davalos; Geoff Gillette; Janet Coleson
Subject: District Elections - Mary Boegel
From: [email protected] <[email protected]>
Sent: Friday, February 24, 2023 10:02 PM
To: June Catalano <[email protected]>; Danielle Navarro <[email protected]>; Juanita Davalos <[email protected]>; Geoff Gillette <[email protected]> Subject: EXTERNAL: Online Form Submittal: Email the City Council If you are having problems viewing this HTML email, click to view a Text version.
Email the City Council
Please note that all emails submitted through this website will be shared with all Councilmembers and certain City staff members. These emails are considered public records under the California Public Records Act (Govt. Code Section 6250, et seq.)
Name:* Mary Boegel
Street
Address:*
2256 Lisa Lane
City* Pleasant Hill
Phone
Number:
530-412-4299
Email:* [email protected]
Subject:* District Elections.
Question
or
Comment:
Mary L. Boegel, M.D. 2256 Lisa Lane Pleasant Hill, CA 94523 February 24, 2022 Pleasant Hill City Council 100 Gregory Lane Pleasant Hill, CA 94523 Dear Mayor Flaherty and City Council Members: I understand that the issue of changing elections in Pleasant Hill to move from at large to district elections for city council has been brought to your attention. I want to voice my support for district elections. As a resident of Pleasant Hill, I would prefer to have one council member represent my area so that the concerns of me and my neighbors could be more deeply heard, more fully appreciated, and more strongly represented. I support the council empowering an independent districting body to create districts that will fairly represent the various communities within our city.
I understand that the state of California requires this type of fair representation at the city level.
Thank you for considering my thoughts on this matter. I do intend to follow your progress on this issue. Sincerely: Mary L. Boegel, M.D.
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10.4.c
Packet Pg. 206 Attachment: Correspondence (CVRA Response) 2 The following form was submitted via your website: Email the City Council Please note that all emails submitted through this website will be shared with all Councilmembers and certain City staff members. These emails are considered public records under the California Public Records Act (Govt.
Code Section 6250, et seq.):
Name:: Mary Boegel
Street Address:: 2256 Lisa Lane
City: Pleasant Hill
Phone Number:: 530-412-4299
Email:: [email protected]
Subject:: District Elections.
Question or Comment:: Mary L. Boegel, M.D.
2256 Lisa Lane
Pleasant Hill, CA 94523
February 24, 2022
Pleasant Hill City Council
100 Gregory Lane
Pleasant Hill, CA 94523
Dear Mayor Flaherty and City Council Members:
I understand that the issue of changing elections in Pleasant Hill to move from at large to district elections for city council has been brought to your attention. I want to voice my support for district elections.
As a resident of Pleasant Hill, I would prefer to have one council member represent my area so that the concerns of me and my neighbors could be more deeply heard, more fully appreciated, and more strongly represented. I support the council empowering an independent districting body to create districts that will fairly represent the various communities within our city. I understand that the state of California requires this type of fair representation at the city level.
Thank you for considering my thoughts on this matter. I do intend to follow your progress on this issue.
Sincerely:
Mary L. Boegel, M.D.
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Packet Pg. 207 Attachment: Correspondence (CVRA Response) 3 Additional Information:
Form submitted on: 2/24/2023 10:02:07 PM
Submitted from IP Address: 76.21.48.105
Referrer Page: https://www.pleasanthillca.org/64/City-Council Form Address: http://www.pleasanthillca.org/Forms.aspx?FID=137
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Packet Pg. 208 Attachment: Correspondence (CVRA Response) 1 Danielle Navarro
From: Danielle Navarro
Sent: Friday, February 24, 2023 9:54 AM
To: CityCouncilPH
Cc: Juanita Davalos; Geoff Gillette; Janet Coleson
Subject: By-District Elections - Karen Yapp
From: Karen Yapp <[email protected]>
Sent: Thursday, February 23, 2023 7:34 PM
To: City Council <[email protected]>
Subject: EXTERNAL: By‐District Elections
Dear Council Members
This letter concerns the upcoming issue of by-district elections for City Council members. The City received a demand letter from the legal firm Shankman & Hughes, asking you to begin the process of moving to by-district elections by March 4th.
I believe the City has no choice but to proceed with the change to by-district elections. As I’m sure you know, not a single California city has prevailed in their legal actions to avoid this. It has just cost them a lot of time and money.
I urge you to move ahead with this process. As I am writing this, I am hoping the item will be on the agenda for the next meeting – February 27th.
This districting has to be done fairly, correctly, and without bias. There needs to be an independent districting commission established to do this work. The City Council cannot determine district boundaries. We currently have 4 out of 5 council members who potentially live in the same district! That is an extreme conflict of interest.
Please look at what Martinez did. First, in 2017, the Council did the wrong thing. They set their own boundaries, snaking through the city in order to retain 3 council member seats. When they were sued, the judge called the districts “absurd”.
Martinez then did the right thing. They established a totally independent districting commission with 9 members (7 regular and 2 alternates). The Council did not even vote on the final map. They let the commission decide.
How did they establish an independent commission? First, they split Martinez roughly into 4 quadrants. (It was 4, not 5, because they decided to have a full time at-large mayor.) They established a pool of volunteers. The first 4 Commissioners were randomly drawn, one from each Quadrant of the City. The first 4 Commissioners discussed and selected the next 3 Commissioners from the pool of applicants. Finally, another random drawing was undertaken to determine the final two Alternates from the remaining pool of qualified applicants.
Read about the Martinez process:
https://www.cbsnews.com/sanfrancisco/news/martinez-city-council-approves-new-voting-districts/
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Packet Pg. 209 Attachment: Correspondence (CVRA Response) 2 Another article about how “Martinez did it best”.
https://contracostaherald.com/analysis-with-redistricting-martinez-has-it-best-brentwood-is-a-close-second/ I think it is critical to be as impartial as possible in setting up the commission. A random selection is the best option. The qualifications for applications should be minimal in order to encourage a diverse group. If you get too complicated, with detailed written questions, you will discourage some potential members.
I suggest these criteria to qualify for the commission.
1. Currently lives in, and has lived in Pleasant Hill at least 2 years,
2. Voted in at least one of the last 2 elections,
3. Agrees to commit to X hours per week for X weeks or months The first randomly selected members of the Commission can decide if they want additional information from the other candidates. They can interview, or ask for written questions. It would be their decision. And they would work entirely from the original pool of applicants.
The Commission and City then needs to hire a professional demographer who will propose map alternatives.
That company should be able to provide online tools where Pleasant Hill residents can view maps and even create their own maps. The online site also needs to provide updated information for residents to check on progress.
Please see the Martinez website: https://redefinemartinez.org/ Clearly, this will take time. Martinez selected their first 4 commissioners on August 4, 2021 and the final district map was approved on April 6, 2022 – 8 months later. Pleasant Hill should expect a similar amount of time.
I look forward to participating in public hearings and in the formation of these districts. I see this as an opportunity to hear from every part of Pleasant Hill to find out what issues and concerns are important in different parts of our town.
Karen Yapp
36-year resident of Pleasant Hill
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Packet Pg. 210 Attachment: Correspondence (CVRA Response) 1 Danielle Navarro
From: Danielle Navarro
Sent: Monday, February 27, 2023 10:17 AM
To: Allen Vinson; Matt Rinn; Susan Noack; Tim Flaherty; Zac Shess Cc: June Catalano; Juanita Davalos; Geoff Gillette; Janet Coleson Subject: California Voting Rights Act mandate - William Nownes From: WILLIAM NOWNES <[email protected]>
Sent: Friday, February 24, 2023 2:34 PM
To: City Council <[email protected]>
Subject: EXTERNAL: California Voting Rights Act mandate Good Afternoon Members of the Pleasant Hill City Council, The State, via the California Voting Rights Act (CVRA), has mandated that all city council positions must be elected "by-district".
In January, did the Pleasant Hill received a "demand letter" demanding we switch to by-district elections? Is it true that the city has 45 days to respond to that letter by either agreeing to change, or deciding to fight in court? Is the deadline to respond March 4th?
I learned about this mandate by reading a 'League of Women Voters' flyer at the Pleasant Hill Library. I was unable to watch the zoom presentations provided by the League.
My questions are:
What is your plan for addressing this State of California requirement? How will the details of your plan be shared with the citizens of Pleasant Hill? Has a plan already been developed, approved, and presented by the City Council, and I just can't find it? (seriously, I miss a lot of announcements)
Thanks, - William Nownes
130 Byron Ct.
Pleasant Hill, Ca.
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Packet Pg. 211 Attachment: Correspondence (CVRA Response) 1 Danielle Navarro
From: Danielle Navarro
Sent: Monday, February 27, 2023 10:34 AM
To: Allen Vinson; Matt Rinn; Susan Noack; Tim Flaherty; Zac Shess Cc: June Catalano; Juanita Davalos; Geoff Gillette; Janet Coleson Subject: Public Comment: Regular Meeting - Michelle Simone Mayor Flaherty and Councilmembers,
The correspondence below will be reported for the public at tonight’s regular meeting as having been received under “general” public comment.
Danielle
From: Michelle Simone <[email protected]>
Sent: Sunday, February 26, 2023 12:59 PM
To: City Council <[email protected]>
Subject: EXTERNAL: Public Comment: Regular Meeting
City Councilmembers,
During the last special session the Mayor and Councilmembers expressed clear disdain that people living outside Pleasant Hill, and groups including labor unions and nonprofits speak up about issues in Pleasant Hill.
Have you ever asked yourselves why residents are asking people outside Pleasant Hill to speak out on their behalf? If you would have attended one of the Districting Sessions put on by the League of Women Voters of Diablo Valley you would have quickly come to the conclusion, it is because many Pleasant Hill residents do not feel their voice will be heard by this Council. Others do not feel safe expressing their opinion for fear of retaliation by Councilmembers.
On February 12, League of Women Voters of Diablo Valley sent this Council a letter urging the City to be transparent and notify residents of a potential lawsuit should the City of Pleasant Hill continue at-large elections. The League asked the City to publicly share the two meetings they planned, advertised, and put on for Pleasant Hill residents to ensure an active community engagement prior to the March 4th response date and **the City declined to do so.**
On Feb 13, Asian Americans Advancing Justice sent this Council a letter advising Asian Americans and Latine communities of color shared concerns that the lack of diverse representation on the elected body may result in the failure to address needs and issues of underrepresented communities and that the composition and representation on city council may unevenly skew policy-making. AAPI community members expressed a desire for election reform to enhance representative democracy in Pleasant Hill.
Asian Americans Advancing Justice is an arm of Asian Law Caucus, a national legal and civil rights organization. If they couldn’t get this Council to even add a districing discussion item to the agenda, do you really think a single member of the community or a small community group should believe they would be successful?
The community watched as dozens of individual residents spoke up for a transparent democratic process to appoint Ken Carlson’s vacant seat and saw how this Council brushed all those comments aside. Residents of this town do not believe their public comments matter. **If you don’t want unions, nonprofits,
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Packet Pg. 212 Attachment: Correspondence (CVRA Response) 2 organizations, and political parties involved in City issues- listen and respond to individual residents.**
After the lack of transparency around the threat of litigation about continuing at-large elections and the appointment process for Ken Carlson’s spot, I think it should be your duty to show this community you are infact unbiased and responsive to public input and not only move to by-district elections but appoint an independent commission chosen by an impartial 3rd party to draw district lines.
Sincerely,
Michelle Simone
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Packet Pg. 213 Attachment: Correspondence (CVRA Response) 1 Danielle Navarro
From: Danielle Navarro
Sent: Monday, February 27, 2023 10:43 AM
To: Allen Vinson; Matt Rinn; Susan Noack; Tim Flaherty; Zac Shess Cc: June Catalano; Juanita Davalos; Geoff Gillette; Janet Coleson Subject: Redistricting - Ashley Gustafson
From: [email protected] <[email protected]>
Sent: Sunday, February 26, 2023 2:10 PM
To: June Catalano <[email protected]>; Danielle Navarro <[email protected]>; Juanita Davalos <[email protected]>; Geoff Gillette <[email protected]> Subject: EXTERNAL: Online Form Submittal: Email the City Council If you are having problems viewing this HTML email, click to view a Text version.
Email the City Council
Please note that all emails submitted through this website will be shared with all Councilmembers and certain City staff members. These emails are considered public records under the California Public Records Act (Govt. Code Section 6250, et seq.)
Name:* Ashley Gustafson
Street
Address:*
13 Chadima Court
City* Pleasant Hill
Phone
Number:
9258177303
Email:* [email protected]
Subject:* Redistricting
Question
or
Comment:
Greetings, City Council, I'm joining with others to request that an independent commission draws the new district lines. We would like these districts to be well distributed and not need re-drawing in the future. Please consider the positive impact that an independent commission would have for our community's future. Thank you, Ashley G
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http://www.pleasanthillca.org/Admin/FormHistory.aspx?SID=16739 The following form was submitted via your website: Email the City Council Please note that all emails submitted through this website will be shared with all Councilmembers and certain City staff members. These emails are considered public records under the California Public Records Act (Govt.
Code Section 6250, et seq.):
10.4.c
Packet Pg. 214 Attachment: Correspondence (CVRA Response) 2 Name:: Ashley Gustafson
Street Address:: 13 Chadima Court
City: Pleasant Hill
Phone Number:: 9258177303
Email:: [email protected]
Subject:: Redistricting
Question or Comment:: Greetings, City Council,
I'm joining with others to request that an independent commission draws the new district lines. We would like these districts to be well distributed and not need re-drawing in the future.
Please consider the positive impact that an independent commission would have for our community's future.
Thank you,
Ashley G
Upload File Attachment here: No file was uploaded
Additional Information:
Form submitted on: 2/26/2023 2:09:38 PM
Submitted from IP Address: 66.234.212.175
Referrer Page: No Referrer - Direct Link
Form Address: http://www.pleasanthillca.org/Forms.aspx?FID=137
10.4.c
Packet Pg. 215 Attachment: Correspondence (CVRA Response) 1 Danielle Navarro
From: Danielle Navarro
Sent: Monday, February 27, 2023 10:57 AM
To: Allen Vinson; Matt Rinn; Susan Noack; Tim Flaherty; Zac Shess Cc: June Catalano; Juanita Davalos; Geoff Gillette; Janet Coleson Subject: District Elections - David Warren
From: [email protected] <[email protected]>
Sent: Monday, February 27, 2023 10:51 AM
To: June Catalano <[email protected]>; Danielle Navarro <[email protected]>; Juanita Davalos <[email protected]>; Geoff Gillette <[email protected]> Subject: EXTERNAL: Online Form Submittal: Email the City Council If you are having problems viewing this HTML email, click to view a Text version.
Email the City Council
Please note that all emails submitted through this website will be shared with all Councilmembers and certain City staff members. These emails are considered public records under the California Public Records Act (Govt. Code Section 6250, et seq.)
Name:* David Warren
Street
Address:*
1102 Black Pine Ln
City* Pleasant Hi;;l
Phone
Number:
Email:* [email protected]
Subject:* District Elections
Question
or
Comment:
Regarding the redistricting issue, I believe that PH should adopt abandon the current at-large election of city council members and adopt a district-based system. The voting districts should be determined by an independent commission with current council members, city staff, or council appointed persons excluded. Let's not waste PH city funds trying to fight this issue - it's a losing effort.
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http://www.pleasanthillca.org/Admin/FormHistory.aspx?SID=16740 The following form was submitted via your website: Email the City Council Please note that all emails submitted through this website will be shared with all Councilmembers and certain City staff members. These emails are considered public records under the California Public Records Act (Govt.
Code Section 6250, et seq.):
10.4.c
Packet Pg. 216 Attachment: Correspondence (CVRA Response) 2 Name:: David Warren
Street Address:: 1102 Black Pine Ln
City: Pleasant Hi;;l
Phone Number::
Email:: [email protected]
Subject:: District Elections
Question or Comment:: Regarding the redistricting issue, I believe that PH should adopt abandon the current atlarge election of city council members and adopt a district-based system. The voting districts should be determined by an independent commission with current council members, city staff, or council appointed persons excluded. Let's not waste PH city funds trying to fight this issue - it's a losing effort.
Upload File Attachment here: No file was uploaded
Additional Information:
Form submitted on: 2/27/2023 10:51:21 AM
Submitted from IP Address: 108.66.134.203
Referrer Page: No Referrer - Direct Link
Form Address: http://www.pleasanthillca.org/Forms.aspx?FID=137
10.4.c
Packet Pg. 217 Attachment: Correspondence (CVRA Response) 1 Danielle Navarro
From: Danielle Navarro
Sent: Monday, February 27, 2023 1:18 PM
To: Allen Vinson; Matt Rinn; Susan Noack; Tim Flaherty; Zac Shess Cc: June Catalano; Juanita Davalos; Geoff Gillette; Janet Coleson Subject: public comment about districting - Ena Silva
Mayor Flaherty and Councilmembers,
The correspondence below will be reported for the public at tonight’s regular meeting as having been received under “general” public comment.
Danielle
From: [email protected] <[email protected]>
Sent: Monday, February 27, 2023 11:28 AM
To: June Catalano <[email protected]>; Danielle Navarro <[email protected]>; Juanita Davalos <[email protected]>; Geoff Gillette <[email protected]> Subject: EXTERNAL: Online Form Submittal: Email the City Council If you are having problems viewing this HTML email, click to view a Text version.
Email the City Council
Please note that all emails submitted through this website will be shared with all Councilmembers and certain City staff members. These emails are considered public records under the California Public Records Act (Govt. Code Section 6250, et seq.)
Name:* Ena Silva
Street
Address:*
32 Horten Ct
City* Pleasant Hill
Phone
Number:
9254518634
Email:* [email protected]
Subject:* public comment about districting
Question
or
Comment:
City Council has publicly admitted it’s self interest in influencing these district elections when explaining their reasoning for who they selected as their third council member, That is overreach.
The districting process absolutely must be implements by independent third-party entity. I do not trust Pleasant Hill City council to conduct themselves free of their conflicts of interest.
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10.4.c
Packet Pg. 218 Attachment: Correspondence (CVRA Response) 2 The following form was submitted via your website: Email the City Council Please note that all emails submitted through this website will be shared with all Councilmembers and certain City staff members. These emails are considered public records under the California Public Records Act (Govt.
Code Section 6250, et seq.):
Name:: Ena Silva
Street Address:: 32 Horten Ct
City: Pleasant Hill
Phone Number:: 9254518634
Email:: [email protected]
Subject:: public comment about districting
Question or Comment:: City Council has publicly admitted it’s self interest in influencing these district elections when explaining their reasoning for who they selected as their third council member, That is overreach.
The districting process absolutely must be implements by independent third-party entity.
I do not trust Pleasant Hill City council to conduct themselves free of their conflicts of interest.
Upload File Attachment here: No file was uploaded
Additional Information:
Form submitted on: 2/27/2023 11:27:29 AM
Submitted from IP Address: 76.21.51.37
Referrer Page: No Referrer - Direct Link
Form Address: http://ca-pleasanthill3.civicplus.com/Forms.aspx?FID=137
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Packet Pg. 219 Attachment: Correspondence (CVRA Response) 1 Danielle Navarro
From: Danielle Navarro
Sent: Monday, February 27, 2023 1:22 PM
To: Allen Vinson; Matt Rinn; Susan Noack; Tim Flaherty; Zac Shess Cc: June Catalano; Juanita Davalos; Geoff Gillette; Janet Coleson Subject: By-district election districts - Norma & William Brink ‐‐‐‐‐Original Message‐‐‐‐‐
From: Jean Brink <[email protected]>
Sent: Monday, February 27, 2023 12:36 PM
To: City Clerk <[email protected]>
Subject: EXTERNAL: re By‐district election districts.
Council members, We urge the council members to support an independent commission to draw the new voter districts and show the citizens of Pleasant Hill that you are impartial and fair. So far word has not been shared among the constituents about the impact of the State's mandatory redistricting order but word is getting out there. As more information becomes available to the public we will expect that each member will follow the State directive and not put tax money into a losing lawsuit.
You were elected to do what is the best for the City and all the occupants of the city. Electing at‐large members for City Council is not equal representation. We understand that no city has won their redistricting lawsuit so far and in fact Martinez is now an example of how not to redistrict.
We ask for an independent Commission to draw the new districts that does not include yourselves staff or anyone appointed to a position influenced by the City Council. I will keep this short.
Do the right thing for the City.
Thank you
Norma and William Brink
‐‐
This email has been checked for viruses by Avast antivirus software. www.avast.com
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Packet Pg. 220 Attachment: Correspondence (CVRA Response) 1 Danielle Navarro
From: Danielle Navarro
Sent: Monday, February 27, 2023 1:51 PM
To: Allen Vinson; Matt Rinn; Susan Noack; Tim Flaherty; Zac Shess Cc: June Catalano; Juanita Davalos; Geoff Gillette; Janet Coleson Subject: Support District City Council Elections - Keisha Nzewi From: [email protected] <[email protected]>
Sent: Monday, February 27, 2023 12:41 PM
To: June Catalano <[email protected]>; Danielle Navarro <[email protected]>; Juanita Davalos <[email protected]>; Geoff Gillette <[email protected]> Subject: EXTERNAL: Online Form Submittal: Email the City Council If you are having problems viewing this HTML email, click to view a Text version.
Email the City Council
Please note that all emails submitted through this website will be shared with all Councilmembers and certain City staff members. These emails are considered public records under the California Public Records Act (Govt. Code Section 6250, et seq.)
Name:* Keisha Nzewi
Street
Address:*
374 Camelback Rd
City* Pleasant Hill
Phone
Number:
Email:* [email protected]
Subject:* Support District City Council Elections
Question
or
Comment:
Members of the City Council, When my family moved to Pleasant Hill nearly 5 years ago, the only thing that bothered me about it was it's lack of diversity that we had been used to. The 2020 Census is a welcome change, showing that the population of people of the global majority has grown. That is a testamant to the welcoming, inclusive nature of our community. Now that the numbers show we are less homogenous than ever, every part of our small city needs to feel like they have a voice.
The time has come to implement district elections for our City Council races. Follow the lead of many cities throughout California, and many of our neighbors. Establish an independent body, whose work is done in a transparent fasion, to draw voting districts free of bias. Allow our residents to provide input and comments before any districts are finalized. Continue our efforts towards inclusivity by making meetings accessible, including simultaneous interpretation for those who communicate best in languages other than English. Please come into compliance with California's Voting Rights Act through a bias-free, transparent, inclusive and accessible process.
Keisha Nzewi
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10.4.c
Packet Pg. 221 Attachment: Correspondence (CVRA Response) 2 The following form was submitted via your website: Email the City Council Please note that all emails submitted through this website will be shared with all Councilmembers and certain City staff members. These emails are considered public records under the California Public Records Act (Govt.
Code Section 6250, et seq.):
Name:: Keisha Nzewi
Street Address:: 374 Camelback Rd
City: Pleasant Hill
Phone Number::
Email:: [email protected]
Subject:: Support District City Council Elections
Question or Comment:: Members of the City Council,
When my family moved to Pleasant Hill nearly 5 years ago, the only thing that bothered me about it was it's lack of diversity that we had been used to. The 2020 Census is a welcome change, showing that the population of people of the global majority has grown. That is a testamant to the welcoming, inclusive nature of our community.
Now that the numbers show we are less homogenous than ever, every part of our small city needs to feel like they have a voice. The time has come to implement district elections for our City Council races.
Follow the lead of many cities throughout California, and many of our neighbors. Establish an independent body, whose work is done in a transparent fasion, to draw voting districts free of bias. Allow our residents to provide input and comments before any districts are finalized. Continue our efforts towards inclusivity by making meetings accessible, including simultaneous interpretation for those who communicate best in languages other than English.
Please come into compliance with California's Voting Rights Act through a bias-free, transparent, inclusive and accessible process.
Keisha Nzewi
Upload File Attachment here: No file was uploaded
Additional Information:
Form submitted on: 2/27/2023 12:40:49 PM
Submitted from IP Address: 24.4.91.194
Referrer Page: No Referrer - Direct Link
Form Address: http://ca-pleasanthill3.civicplus.com/Forms.aspx?FID=137
10.4.c
Packet Pg. 222 Attachment: Correspondence (CVRA Response) 1 Danielle Navarro
From: Danielle Navarro
Sent: Monday, February 27, 2023 1:55 PM
To: Allen Vinson; Matt Rinn; Susan Noack; Tim Flaherty; Zac Shess Cc: June Catalano; Juanita Davalos; Geoff Gillette; Janet Coleson Subject: Public Comment for Today's Meetings - Kathy Gallagher Mayor Flaherty and Councilmembers,
The correspondence below will be reported for the public at tonight’s regular meeting as having been received under “general” public comment.
Danielle
From: Kathy Gallagher <[email protected]>
Sent: Monday, February 27, 2023 12:49 PM
To: City Clerk <[email protected]>
Subject: EXTERNAL: Public Comment for Today's Meetings
My name is Kathy Gallagher and I live in Pleasant Hill.
I am urging the Council to consider adopting a resolution to move to district elections of Council members. It is important to acknowledge that Pleasant Hill is indeed a vibrant and well-run city. Current and past Council members have kept the advancement of the city, as a whole, uppermost in their priorities. Yet, there are communities of interest in our city that feel underrepresented.
District mapping can create districts, of roughly equal populations, around under-represented minority and ethnic groups, around neighborhood and community centers, educational centers, areas with geographic similarities, and other criteria.
The districting function should be carried out by an independent commission, with reasonable safeguards to avoid conflicts of interest. Many cities in our county have previously adopted district elections, and their processes and experiences can be good models to consider.
Thank you for your consideration.
10.4.c
Packet Pg. 223 Attachment: Correspondence (CVRA Response) 1 Danielle Navarro
From: Danielle Navarro
Sent: Monday, February 27, 2023 1:58 PM
To: Allen Vinson; Matt Rinn; Susan Noack; Tim Flaherty; Zac Shess Cc: June Catalano; Juanita Davalos; Geoff Gillette; Janet Coleson Subject: Re: District Elections - Dave Warren
From: David Warren <[email protected]>
Sent: Monday, February 27, 2023 1:40 PM
To: Danielle Navarro <[email protected]>
Subject: EXTERNAL: Re: District Elections
Good Afternoon,
After reviewing the email I sent this morning, I noticed a couple glaring typos. I generally look over emails before sending, but obviously did not this time. Please correct my comments to the version below:
Regarding the redistricting issue, I believe that PH should abandon the current at-large election of city council members and adopt a district-based system. The voting districts should be determined by an independent commission with current council members, city staff, or council appointed persons excluded. Let's not waste PH city funds trying to fight this issue - it's a losing effort.
Thank You, Dave Warren
On Monday, February 27, 2023 at 10:57:48 AM PST, Danielle Navarro <[email protected]> wrote:
Good morning,
Thank you for your email; it has been shared with the City Council.
Best regards,
Danielle K. Navarro, CMC
Principal Mgt. Analyst/City Clerk
City of Pleasant Hill
10.4.c
Packet Pg. 224 Attachment: Correspondence (CVRA Response) 2 100 Gregory Lane
Pleasant Hill, CA 94523
www.pleasanthillca.org
From: [email protected] <[email protected]>
Sent: Monday, February 27, 2023 10:51 AM
To: June Catalano <[email protected]>; Danielle Navarro <[email protected]>; Juanita Davalos <[email protected]>; Geoff Gillette <[email protected]> Subject: EXTERNAL: Online Form Submittal: Email the City Council
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Email the City Council
Please note that all emails submitted through this website will be shared with all Councilmembers and certain City staff members. These emails are considered public records under the California Public Records Act (Govt. Code Section 6250, et seq.)
Name:* David Warren
Street
Address:*
1102 Black Pine Ln
City* Pleasant Hi;;l
Phone
Number:
Email:* [email protected]
Subject:* District Elections
Question
or
Comment:
Regarding the redistricting issue, I believe that PH should adopt abandon the current at-large election of city council members and adopt a district-based system. The voting districts should be determined by an independent commission with current council members, city staff, or council appointed persons excluded. Let's not waste PH city funds trying to fight this issue - it's a losing effort.
Upload File
Attachment
here
[ ]
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http://www.pleasanthillca.org/Admin/FormHistory.aspx?SID=16740 The following form was submitted via your website: Email the City Council Please note that all emails submitted through this website will be shared with all Councilmembers and certain City staff
10.4.c
Packet Pg. 225 Attachment: Correspondence (CVRA Response) 3 members. These emails are considered public records under the California Public Records Act (Govt. Code Section 6250, et seq.):
Name:: David Warren
Street Address:: 1102 Black Pine Ln
City: Pleasant Hi;;l
Phone Number::
Email:: [email protected]
Subject:: District Elections
Question or Comment:: Regarding the redistricting issue, I believe that PH should adopt abandon the current at-large election of city council members and adopt a district-based system. The voting districts should be determined by an independent commission with current council members, city staff, or council appointed persons excluded. Let's not waste PH city funds trying to fight this issue - it's a losing effort.
Upload File Attachment here: No file was uploaded
Additional Information:
Form submitted on: 2/27/2023 10:51:21 AM
Submitted from IP Address: 108.66.134.203
Referrer Page: No Referrer - Direct Link
Form Address: http://www.pleasanthillca.org/Forms.aspx?FID=137
10.4.c
Packet Pg. 226 Attachment: Correspondence (CVRA Response)