RESOLUTION NO. _____-23
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL
AUTHORIZING AN INCREASE OF THE BHM CONSTRUCTION PURCHASE ORDER IN THE AMOUNT OF $743,616 (PREVIOUSLY APPROVED SCOPE) FOR THE PLEASANT HILL LIBRARY PROJECT NO. 06-20
WHEREAS, the New Pleasant Hill Library Project is identified as a budgeted and approved project in the FY 2020-2025 Capital Improvement Plan (CIP), Project No. 06-20 (Project MK-4); and
WHEREAS, the New Pleasant Hill Library Project provided for the construction of a new Public Library and Site Improvements; and
WHEREAS, ON August 3, 2020, the City Council awarded a contract to BHM Construction, Inc. to perform work described in the contract documents entitled New Pleasant Hill Library Project, Project No. 06-20; and
WHEREAS, ON February 2, 2022, the Budget Committee reviewed and recommended that the City Council approve an additional scope of work totaling $1,336,788 to complete installation of low voltage systems, utilities, and other move-in-related work, as well as installation of a photovoltaic system.
WHEREAS, ON February 7, 2022, City Council approved Resolution No. 13-22 authorizing the City Manager “to execute a contract with Tesla, Inc. in an amount not to exceed $513,038 for the purchase of a solar power system for the new Pleasant Hill Library.” The remaining $823,750 was the anticipated cost for BHM Construction, Inc., to complete the remaining items. City Council authorized the City Manager “to take all actions necessary to facilitate the Library move-in and installation and powering of utilities, and technology (low voltage systems).”
WHEREAS, though the additional scope and associated cost for BHM to complete the work was considered by the Budget Committee, and while the City Council authorized the City Manager to facilitate completion of that work, City Council Resolution No. 13-22 did not expressly increase BHM’s purchase order on February 7, 2022. Further, the actual cost of BHM’s additional work was $743,616, approximately $80,000 less than the $823,750 cost anticipated and presented to the Budget Committee and City Council in February 2022.
WHEREAS, City staff included the final cost of $743,616 for the additional work within the revised budget sheet that City Council approved on March 20, 2023, as part of the Notice of Completion for the library project. Accordingly, formally increasing the purchase order, as requested, does not impact the final cost of the project, as previously presented on March 20th.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pleasant Hill authorizes an increase of the BHM Construction Purchase Order in the amount of $743,616 (previously approved scope) for the New Pleasant Hill Library Project, Project No. 06-20.
ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting of the Council held on the 1
st day of May, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
TIMOTHY M. FLAHERTY, Mayor
ATTEST:
City Clerk