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1. Award No.
693JJ32340364
2. Effective Date
See No. 17 Below
3. Assistance
Listings No.
20.939
4. Award To
City of Pleasant Hill
100 Gregory Lane
Pleasant Hill, CA 94523
Unique Entity Id.: KVA4PCK297J3
TIN No.: 94-1527260
5. Sponsoring Office
U.S. Department of Transportation
Federal Highway Administration
Office of Safety
1200 New Jersey Avenue, SE
HSSA-1, Mail Drop E71-117
Washington, DC 20590
6. Period of Performance
Effective Date of Award through 24
months
7. Total Amount
Federal Share:
Recipient Share:
Other Federal Funds:
Other Funds:
Total:
$240,000
$60,000
$0
$0
$300,000
8. Type of Agreement
Grant
9. Authority
Section 24112 of the Infrastructure Investment
and Jobs Act (Pub. L. 117–58, November 15,
2021; also referred to as the “Bipartisan
Infrastructure Law” or “BIL”)
10. Procurement Request No.
HSSP230275PR
11. Federal Funds Obligated
$240,000
12. Submit Payment Requests To
See article 20.
13. Payment Office
See article 20.
14. Accounting and Appropriations Data
15X0173E50.0000.055SR10500.5592000000.25305.61006600
15. Description of Project
Safe Streets and Roads for All (SS4A) – Action Plan Study, City of Pleasant Hill, CA
RECIPIENT
16. Signature of Person Authorized to Sign
___________________________________
Signature Date
Name: Ananthan Kanagasundaram
Title: City Engineer
FEDERAL HIGHWAY ADMINISTRATION
17. Signature of Agreement Officer
______________________________________
Signature Date
Name: Carolyn Lethert
Title: Agreement Officer
EXHIBIT A
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U.S. DEPARTMENT OF TRANSPORTATION
GRANT AGREEMENT UNDER THE
FISCAL YEAR 2022 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM This agreement is between the Federal Highway Administration (the “FHWA”) and the City of Pleasant Hill (the “Recipient”).
This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for All (“SS4A”) Grant for the Safe Streets and Roads for All - Action Plan.
The parties therefore agree to the following:
ARTICLE 1
GENERAL TERMS AND CONDITIONS
1.1 General Terms and Conditions.
(a) In this agreement, “General Terms and Conditions” means the content of the document titled “General Terms and Conditions Under the Fiscal Year 2022 Safe Streets and Roads for All Grant Program,” dated February 8, 2023, which is available at https://www.transportation.gov/grants/ss4a/grant-agreements. Articles 7–30 are in the General Terms and Conditions. The General Terms and Conditions are part of this agreement.
(b) The Recipient states that it has knowledge of the General Terms and Conditions.
Recipient also states that it is required to comply with all applicable Federal laws and regulations including, but not limited to, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200); National Environmental Policy Act (NEPA) (42 U.S.C. § 4321 et seq.); and Build America, Buy America Act (BIL, div. G §§ 70901-27).
(c) The Recipient acknowledges that the General Terms and Conditions impose obligations on the Recipient and that the Recipient’s non-compliance with the General Terms and Conditions may result in remedial action, termination of the SS4A Grant, disallowing costs incurred for the Project, requiring the Recipient to refund to the FHWA the SS4A Grant, and reporting the non-compliance in the Federal-government-wide integrity and performance system.
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ARTICLE 2
APPLICATION, PROJECT, AND AWARD
2.1 Application.
Application Title: Pleasant Hill, CA - Safe Streets and Roads for All – Action Plan Application Date: 9-15-2022
2.2 Award Amount.
SS4A Grant Amount: $240,000
2.3 Award Dates.
Period of Performance End Date: See Section 6 on page 1
2.4 Budget Period
Budget Period End Date: See Section 6 on page 1
2.5 Action Plan Grant or Implementation Grant Designation.
Designation: Action Plan
2.6 Federal Award Identification Number. The Federal Award Identification Number is listed on page 1, line 1.
ARTICLE 3
SUMMARY PROJECT INFORMATION
3.1 Summary of Project’s Statement of Work.
The award will be used by the City of Pleasant Hill to develop a comprehensive safety action plan.
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3.2 Project’s Estimated Schedule.
ACTION PLAN SCHEDULE
Milestone Schedule Date
Planned Draft Action Plan Completion
Date:
8-31-2024
Planned Action Plan Completion Date: 11-30-2024
Planned Action Plan Adoption Date: 1-27-2025
Planned SS4A Final Report Date: 1-31-2025
IMPLEMENTATION SCHEDULE NON-CONSTRUCTION
Milestone Schedule Date
Release Consultant RFP 7-28-2023
Award Consultant Contract at Council 9-25-2023
SS4A Action Plan Kick Off 10-16-2023
SS4A Draft Action Plan Completion 8-31-2024
SS4A Plan Adoption 1-27-2025
Planned Activity Completion Date: 1-31-2025
3.3 Project’s Estimated Costs.
(a) Eligible Project Costs
Eligible Project Costs
SS4A Grant Amount: $240,000
Other Federal Funds: $0
State Funds: $0
Local Funds: $60,000
In-Kind Match: $0
Other Funds: $0
Total Eligible Project Cost: $300,000
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(b) Supplemental Estimated Budget
Cost Element Federal Share Non-Federal Share Total Budget Amount
Direct Labor $32,000.00 $8,000 $40,000.00
Fringe Benefits $0.00 $0.00 $0.00
Travel $0.00 $0.00 $0.00
Equipment $32,000.00 $8,000.00 $40,000.00
Supplies $0.00 $0.00 $0.00
Contractual/Consultant $176,000.00 $44,000.00 $220,000.00 Other $0.00 $0.00 $0.00
Indirect Costs $0.00 $0.00 $0.00
Total Budget $240,000.00 $60,000.00 $300,000.00
ARTICLE 4
RECIPIENT INFORMATION
4.1 Recipient’s Unique Entity Identifier.
KVA4PCK297J3
4.2 Recipient Contact(s).
Ananthan Kanagasundaram
City Engineer
City of Pleasant Hill
100 Gregory Lane, Pleasant Hill, CA 94523
(925) 671-5261
[email protected]
4.3 Recipient Key Personnel.
Name Title or Position
Ryan Cook Senior Civil Engineer
4.4 USDOT Project Contact(s).
Darren Thacker
Safe Streets and Roads for All Program Manager
Federal Highway Administration
Office of Safety
HSSA-1, Mail Stop: E71-117
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1200 New Jersey Avenue, S.E.
Washington, DC 20590
(202) 366-6409
[email protected]
and
Ashley Cucchiarelli
Agreement Officer (AO)
Federal Highway Administration
Office of Acquisition and Grants Management
HCFA-33
12300 W Dakota Ave
Lakewood, CO 80228
(720) 963-3589
[email protected]
and
Division Administrator
Agreement Officer’s Representative (AOR)
Division Administrator
FHWA California Division Office
650 Capitol Mall, Ste. 4-100
Sacramento, CA 95814
[email protected]
and
Steve Pyburn, PE, TE
California Division Office Point of Contact
Design Program Manager
650 Capitol Mall, Ste. 4-100
Sacramento, CA 95814
(916) 498-5057
[email protected]
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ARTICLE 5
USDOT ADMINISTRATIVE INFORMATION
5.1 Office for Subaward and Contract Authorization.
USDOT Office for Subaward and Contract Authorization: FHWA Office of Acquisition and Grants Management
SUBAWARDS AND CONTRACTS APPROVAL
Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of subrecipient (who is awarded a subaward) versus contractor (who is awarded a contract).
Note: Recipients with a procurement system deemed approved and accepted by the Government or by the AO are exempt from the requirements of this clause. See 2 CFR 200.317 through 200.327.
Note: This clause is only applicable to Action Plan Grants.
Unless described in the application and funded in the approved award, the Recipient must obtain prior written approval from the AO for the subaward, transfer, or contracting out of any work under this award above the Simplified Acquisition Threshold. This provision does not apply to the acquisition of supplies, material, equipment, or general support services. Approval of each subaward or contract is contingent upon the Recipient’s submittal of a written fair and reasonable price determination, and approval by the AO for each proposed contractor/subrecipient. Consent to enter into subawards or contracts will be issued through written notification from the AO or a formal amendment to the Agreement.
The following subawards and contracts are currently approved under the Agreement by the AO.
This list does not include supplies, material, equipment, or general support services which are exempt from the pre-approval requirements of this clause. (Fill in at award or by amendment)
5.2 Reimbursement Requests
(a) The Recipient may request reimbursement of costs incurred in the performance of this agreement if those costs do not exceed the funds available under section 2.2 and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly. (b) The Recipient shall use the DELPHI eInvoicing System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF 271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred. 8 of 12
(c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the AO may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless the Agreement Officer’s Representative (the “AOR”) reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment.
(e) The USDOT may waive the requirement that the Recipient use the DELPHI eInvoicing System. The Recipient may obtain waiver request forms on the DELPHI eInvoicing website (http://www.dot.gov/cfo/delphi-einvoicing-system.html) or by contacting the AO. A Recipient who seeks a waiver shall explain why they are unable to use or access the Internet to register and enter payment requests and send a waiver request to Director of the Office of Financial Management
US Department of Transportation,
Office of Financial Management B-30, Room W93-431
1200 New Jersey Avenue SE
Washington DC 20590-0001
or
[email protected].
If the USDOT grants the Recipient a waiver, the Recipient shall submit SF 271s directly to:
DOT/FAA
P.O. Box 268865
Oklahoma City, OK 73125-8865
Attn: Agreement Specialist
(f) The requirements set forth in these terms and conditions supersede previous financial invoicing requirements for Recipients.
ARTICLE 6
SPECIAL GRANT TERMS
6.1 SS4A funds must be expended within five years after the grant agreement is executed and DOT obligates the funds, which is the budget period end date in section 10.3 of the Terms and Conditions and section 4 in Article 2
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6.2 The Recipient acknowledges that the Action Plan will be made publicly available, and the Recipient agrees that it will publish the final Action Plan on a publicly available website.
6.3 The Recipient demonstrates compliance with civil rights obligations and nondiscrimination laws, including Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients of Federal transportation funding will also be required to comply fully with regulations and guidance for the ADA, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other civil rights requirements.
6.4 There are no other special grant requirements for this award. 10 of 12
ATTACHMENT A
PERFORMANCE MEASUREMENT INFORMATION
Study Area: City of Pleasant Hill, CA – Citywide Analysis Baseline Measurement Date: 9-30-2023
Baseline Report Date: 11-30-2023
Table 1: Performance Measure Table
Measure Category and Description Measurement
Frequency
Equity
The City estimates up to 15% of the total
project amount ($45,000) will be used to
develop an extensive community
engagement plan that will seek to target
participation of under-represented
communities within the City. The City
anticipates up to five (5) Community
Engagement meeting that will include
surveys that seek to measure equity.
Five (5) times
during project
duration at
community
meetings.
Costs
Project Costs: Quantification of the cost
of each eligible project carried out using
the grant. To measure cost effectiveness
the City will a Citywide community
survey that seeks to solicit public
perception regarding project costs.
During a Citywide
survey of the
project, the City
will seek a costbenefit measure.
Lessons Learned and
Recommendations
Lessons Learned and Recommendations:
Description of lessons learned and any
recommendations relating to future
projects of strategies to prevent death and
serious injury on roads and streets.
End of period of
performance
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ATTACHMENT B
CHANGES FROM APPLICATION
INSTRUCTIONS FOR COMPLETING ATTACHMENT B: Describe all material differences between the scope, schedule, and budget described in the application and the scope, schedule, and budget described in Article 3. The purpose of this attachment B is to document the differences clearly and accurately in scope, schedule, and budget to establish the parties’ knowledge and acceptance of those differences. See section 10.1.
Scope: N/A There have been no changes to the Scope as described in the application Schedule: N/A There have been no changes to the Schedule as described in the application Budget: N/A There have been no changes to the Budget as described in the application The table below provides a summary comparison of the project budget.
Fund Source
Application Section 3.3
$ % $ %
Previously Incurred Costs
(Non-Eligible Project Costs)
Federal Funds
Non-Federal Funds
Total Previously Incurred Costs
Future Eligible Project Costs
SS4AFunds
Other Federal Funds
Non-Federal Funds
Total Future Eligible Project
Costs
Total Project Costs
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ATTACHMENT C
RACIAL EQUITY AND BARRIERS TO OPPORTUNITY
1. Efforts to Improve Racial Equity and Reduce Barriers to Opportunity.
The Recipient states that rows marked with “X” in the following table are accurate:
A racial equity impact analysis has been completed for the Project. (Identify a report on that analysis or, if no report was produced, describe the analysis and its results in the supporting narrative below.)
The Recipient or a project partner has adopted an equity and inclusion program/plan or has otherwise instituted equity-focused policies related to project procurement, material sourcing, construction, inspection, hiring, or other activities designed to ensure racial equity in the overall delivery and implementation of the Project. (Identify the relevant programs, plans, or policies in the supporting narrative below.)
The Project includes physical-barrier-mitigating land bridges, caps, lids, linear parks, and multimodal mobility investments that either redress past barriers to opportunity or that proactively create new connections and opportunities for underserved communities that are underserved by transportation. (Identify the relevant investments in the supporting narrative below.) The Project includes new or improved walking, biking, and rolling access for individuals with disabilities, especially access that reverses the disproportional impacts of crashes on people of color and mitigates neighborhood bifurcation. (Identify the new or improved access in the supporting narrative below.) The Project includes new or improved freight access to underserved communities to increase access to goods and job opportunities for those underserved communities. (Identify the new or improved access in the supporting narrative below.)
The Recipient has taken other actions related to the Project to improve racial equity and reduce barriers to opportunity, as described in the supporting narrative below.
X
The Recipient has not yet taken actions related to the Project to improve racial equity and reduce barriers to opportunity but, before beginning construction of the project, will take relevant actions described in the supporting narrative below
The Recipient has not taken actions related to the Project to improve racial equity and reduce barriers to opportunity and will not take those actions under this award.
2. Supporting Narrative.
The Pleasant Hill, CA - Safe Streets and Roads for All – Action Plan study will include an extensive community outreach plan that will include development of outreach strategies and measures to ensure racial equity input opportunities as part of the project community engagement process.