COMMISSIONERS
Federal Glover,
Chair
Newell Arnerich,
Vice Chair
Ken Carlson
Paul Fadelli
Loella Haskew
Chris Kelley
Aaron Meadows
Sue Noack
Scott Perkins
Renata Sos
Lamar Thorpe
Timothy Haile,
Executive Director
2999 Oak Road
Suite 100
Walnut Creek
CA 94597
PHONE: 925.256.4700
FAX: 925.256.4701
www.ccta.net
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2023/June 21, 2023 RTPC Memo.doc
MEMORANDUM
To: Matt Todd, TRANSPAC
Chris Weeks, SWAT
Robert Sarmiento, TRANSPLAN
Sai Midididdi, TVTC
John Nemeth, WCCTAC
Sivakumar Natarajan, LPMC
From: Timothy Haile, Executive Director
Date: July 18, 2023
Re: Items of interest for circulation to the Regional Transportation Planning Committees (RTPCs)
At its June 21, 2023 meeting, the Authority discussed the following items, which may be of interests to the Regional Transportation Planning Committees:
A. Innovate 680 (Project 8009):
1. Authorization toApprove the CaliforniaDepartment of Transportation Innovation Team (CIT) Annual Workplan for Fiscal Year (FY)2023‐24 Recommendation: Staff sought authorization for the Chair to approve the CIT Annual Workplan for FY 2023‐24, in an amount not‐to‐exceed $105,380, and to allow the Executive Director or designee to make any non‐substantive changes to the language.
Action: The Authority Board authorized the Chair to approve the CIT Annual Workplan for FY 2023‐24, in an amount not‐to‐exceed $105,380, and allowed the Executive Director or designee to make any non‐substantive changes to the language.
RTPC Memorandum
July 18, 2023
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2023/June 21, 2023 RTPC Memo.doc
2. Project 8009.01 – Authorization to Execute Amendment No. 1 to Agreement No. 529 with Convey Inc. (Convey), Amendment No. 3 to Agreement No. 530 with WSP USA Inc. (WSP), and Amendment No. 1 to Agreement No. 535 with Advanced Mobility Group (AMG) for Strategic Development, Management, and Corridor‐Wide Support Services
Recommendation: Staff sought authorization for the Chair to execute Amendment No. 1 to Agreement No. 529 with Convey in the amount of $423,372, for a new total agreement value of $1,723,372, to provide public engagement support for the Innovate 680 Program (Program) of projects; Amendment No. 3 to Agreement No. 530 with WSP in the amount of $2,613,432, for a new total agreement value of $12,399,615, to provide added scope of design services for Coordinated Adaptive Ramp Metering (CARM) Segment 1 and to extend the agreement termination date from June 30, 2024 to June 30, 2027; and Amendment No. 1 to Agreement No. 535 with AMG in the amount of $209,375, for a new total agreement value of $1,059,375, to provide engineering manager support services for the Program; and to allow the Executive Director or designee to make any non‐substantive changes to the language.
Action: The Authority Board authorized the Chair to execute Amendment No. 1 to Agreement No. 529 with Convey in the amount of $423,372, for a new total agreement value of $1,723,372, to provide public engagement support for the Program of projects; Amendment No. 3 to Agreement No. 530 with WSP in the amount of $2,613,432, for a new total agreement value of $12,399,615, to provide added scope of design services for CARM Segment 1 and to extend the agreement termination date from June 30, 2024 to June 30, 2027; and Amendment No. 1 to Agreement No. 535 with AMG in the amount of $209,375, for a new total agreement value of $1,059,375, to provide engineering manager support services for the Program; and allowed the Executive Director or designee to make any non‐substantive changes to the language.
RTPC Memorandum
July 18, 2023
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2023/June 21, 2023 RTPC Memo.doc
3. Bay Area Mobility‐on‐Demand/Mobility‐as‐a‐Service (Project 8009.05) – Authorization to Execute Amendment No. 1 to Agreement No. 539 with the Advanced Mobility Group (AMG) to Provide Project Management (PM), Systems Engineering, Planning, Design, Verification, and Validation Services
Recommendation: Staff sought authorization for the Chair to execute Amendment No. 1 to Agreement No. 539 with AMG in an amount not‐to‐exceed $420,500, for a new total agreement value of $3,920,036, to provide PM, systems engineering, planning, design, verification, and validation, to procure mobility asset vendors services, and to allow the Executive Director or designee to make any non‐substantive changes to the language. This amendment updated the Cost Proposal to allow for salary increases as per the approved Cost of Living formula, inclusion of mobility vendors, and extended the agreement termination date from June 30, 2023 to June 30, 2024.
Action: The Authority Board authorized the Chair to execute Amendment No. 1 to Agreement No. 539 with AMG in an amount not‐to‐exceed $420,500, for a new total agreement value of $3,920,036, to provide PM, systems engineering, planning, design, verification, and validation, to procure mobility asset vendors services, extend the agreement termination date from June 30, 2023 to June 30, 2024, and allowed the Executive Director or designee to make any non‐substantive changes to the language.
4. Bay Area Mobility‐on‐Demand (Project 8009.05) – Authorization to Execute Amendment No. 4 to Cooperative Agreement No. 100.01 with the Federal Highway Administration and United States Department of Transportation (FHWA/USDOT) to Extend the Performance Period of the Advanced Transportation and Congestion Management
Technologies Deployment Grant
Recommendation: Staff requested authorization for the Chair to execute Amendment No. 4 to Cooperative Agreement No. 100.01 with the FHWA/USDOT to extend the performance period to November 6, 2023, and to allow the Executive Director or designee to make any non‐substantive changes to the language.
RTPC Memorandum
July 18, 2023
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2023/June 21, 2023 RTPC Memo.doc Action: The Authority Board authorized the Chair to execute Amendment No. 4 to Cooperative Agreement No. 100.01 with the FHWA/USDOT to extend the performance period to November 6, 2023, and allowed the Executive Director or designee to make any non‐substantive changes to the language.
B. Approval to Submit Regional Measure 3 Allocation Requests Recommendation: Staff sought approval of Resolution 23‐28‐P, which authorized submittal of an allocation request in the amount of $8 million for the design phase and $5 million for the right‐of‐way engineering phase of the Interstate 680/State Route 4 (SR4) project, Phases 1, 2A, and 4, and Resolution 23‐29‐P, which authorized submittal of an allocation request in the amount of $13 million for the construction phase of the SR4 Mokelumne Bike Trail/Pedestrian Overcrossing.
Action: The Authority Board approved Resolution 23‐28‐P, which authorized submittal of an allocation request in the amount of $8 million for the design phase and $5 million for the right‐of‐way engineering phase of the Interstate 680/State Route 4 (SR4) project, Phases 1, 2A, and 4, and Resolution 23‐29‐P, which authorized submittal of an allocation request in the amount of $13 million for the construction phase of the SR4 Mokelumne Bike Trail/Pedestrian Overcrossing.
C. Approval to Adopt the Amended Conflict of Interest (COI) Code of the Contra Costa Transportation Authority
Recommendation: Staff sought approval of Resolution 23‐30‐A, which adopted the Authority's Amended COI Code and directed that such COI Code be submitted to the Contra Costa County Board of Supervisors as the Authority’s code‐reviewing body (Government Code, Section (§) 82011) requesting approval of the COI Code as required under Government Code, § 87306.5.
Action: The Authority Board approved Resolution 23‐30‐A, which adopted the Authority's Amended COI Code and directed that such COI Code be submitted to the Contra Costa County Board of Supervisors as the Authority’s code‐reviewing body (Government Code, Section (§) 82011) requesting approval of the COI Code as required under Government Code, § 87306.5.
RTPC Memorandum
July 18, 2023
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2023/June 21, 2023 RTPC Memo.doc D. Consider the Conduct for Meetings of the Legislative Bodies of the Authority for July 2023
Recommendation: Staff requested that the Authority Board, having reconsidered the circumstances, continue conducting in‐person meetings with a hybrid component for public participation for the regular Authority Board meetings and remote meetings for all other legislative bodies of the Authority and special meetings of the Authority Board pursuant to the Brown Act provision exemptions of Assembly Bill 361 (AB361) and consistent with the Contra Costa Health Services’ recommendations for social distancing for public meetings, to adhere to the 30‐day reconsideration requirement of AB361.
Action: The Authority Board authorized staff to continue in‐person meetings with a hybrid component for public participation for the regular Authority Board meetings and continue conducting remote meetings for all other legislative bodies of the Authority and special meetings of the Authority Board pursuant to the Brown Act provision exemptions of Assembly Bill 361 (AB361) and consistent with the Contra Costa Health Services’ recommendations for social distancing for public meetings, to adhere to the 30‐day reconsideration requirement of AB361.
E. Approval of the City of Hercules Calendar Years 2020 and 2021 Measure Growth Management Program (GMP) Compliance Checklist
Recommendation: Staff sought approval of the City of Hercules GMP Compliance Checklist and payment of $502,084 in Fiscal Year (FY) 2021‐22 Local Street Maintenance and Improvement funds to the City of Hercules, with a second (off‐ year) payment of FY 2022‐23 funds on the one‐year anniversary of the first payment.
Action: The Authority Board approved the City of Hercules GMP Compliance Checklist and payment of $502,084 in Fiscal Year (FY) 2021‐22 Local Street Maintenance and Improvement funds to the City of Hercules, with a second (off‐ year) payment of FY 2022‐23 funds on the one‐year anniversary of the first payment.
RTPC Memorandum
July 18, 2023
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2023/June 21, 2023 RTPC Memo.doc F. Approval of the City of Orinda Calendar Years 2020 and 2021 Measure J Growth Management Program (GMP) Compliance Checklist
Recommendation: Staff sought approval of the City of Orinda GMP Compliance Checklist and payment of $551,634 in Fiscal Year (FY) 2021‐22 Local Street Maintenance and Improvement funds to the City of Orinda, with a second (off‐year) payment of FY 2022‐23 funds on the one‐year anniversary of the first payment.
Action: The Authority Board approved the City of Orinda GMP Compliance Checklist and payment of $551,634 in Fiscal Year (FY) 2021‐22 Local Street Maintenance and Improvement funds to the City of Orinda, with a second (off‐year) payment of FY 2022‐23 funds on the one‐year anniversary of the first payment.
G. Authorization to Execute Funding Agreements with Contra Costa County Jurisdictions and Contra Costa County to Provide Authority Local Match for the Contra Costa Countywide Smart Signals Project(Project) Recommendation: Staff sought authorization for the Chair to execute 20 individual funding agreements with each of the 19 jurisdictions and Contra Costa County, in the aggregated total amount of $3,529,142, to be provided as the 11.47% local match to the $26,555,000 in One Bay Area Grant Cycle 3 (OBAG 3) funding, to be applied towards the Project, and allow the Executive Director or designee to make any non‐substantive changes to the language of the individual funding agreements as needed.
Action: The Authority Board authorized the Chair to execute 20 individual funding agreements with each of the 19 jurisdictions and Contra Costa County, in the aggregated total amount of $3,529,142, to be provided as the
11.47% local match to the $26,555,000 in OBAG 3 funding, to be applied towards the Project, and allowed the Executive Director or designee to make any non‐substantive changes to the language of the individual funding agreements as needed.
H. PUBLIC HEARING: Fiscal Year (FY) 2023‐24 Proposed Budget for the Authority and Congestion Management Agency
RTPC Memorandum
July 18, 2023
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2023/June 21, 2023 RTPC Memo.doc Recommendation: Staff sought approval of Resolution 23‐26‐A, which will adopt the Authority’s FY 2023‐24 budget following a public hearing on June 21, 2023. The proposed budget called for funding appropriations totaling $217.7 million for projects, congestion management, planning, programs, administration, and debt service necessary as required for Authority operations, capital improvements and programmed activities planned from July 1, 2023 through June 30, 2024.
Action: The Authority Board approved Resolution 23‐26‐A, which adopted the Authority’s FY 2023‐24 budget following a public hearing on June 21, 2023, for funding appropriations totaling $217.7 million for projects, congestion management, planning, programs, administration, and debt service necessary as required for Authority operations, capital improvements and programmed activities planned from July 1, 2023 through June 30, 2024.
I. Adoption of a Publicly Available Pay Schedule for Fiscal Year (FY) 2023‐24, Approval of Changes to Authorized Positions, and Approval to Amend the Authority’s Salaries, Benefits, and Compensation Plan for July 1, 2021 through June 30, 2024
Recommendation: Staff sought approval of Resolution 21‐35‐A (Rev 3), which amended the Authority’s Salaries, Benefits, and Compensation Plan for July 1, 2021 through June 30, 2024, to: 1) remove the 3.5% Consumer Price Index (CPI) cap; 2) adjust the salary ranges effective July 1, 2023 by 4.9% for inflation by the average 12‐month December ended percent change in the CPI for all wage earners of the San Francisco – Oakland – San Jose, California region; 3) add 1.0 Fulltime Equivalent (FTE) position to the Associate Engineer classification and 1.0 FTE position to the Senior Engineer classification, which results in an increase of FTE positions from 23 to 25 for FY 2023‐24; 4) recognize Juneteenth as a state holiday and re‐assign the floating holiday in February to Juneteenth; 5) change the bereavement leave from three to five days for eligible employees; and 6) approve other administrative changes as noted in the Compensation Plan.
Action: The Authority Board approved Resolution 21‐35‐A (Rev 3), which amended the Authority’s Salaries, Benefits, and Compensation Plan for July 1, 2021 through June 30, 2024, to: 1) remove the 3.5% Consumer Price Index (CPI) cap; 2) adjust the salary ranges effective July 1, 2023 by 4.9% for inflation by the average 12‐month December ended percent change in the CPI RTPC Memorandum
July 18, 2023
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2023/June 21, 2023 RTPC Memo.doc for all wage earners of the San Francisco – Oakland – San Jose, California region; 3) add 1.0 Fulltime Equivalent (FTE) position to the Associate Engineer classification and 1.0 FTE position to the Senior Engineer classification, which results in an increase of FTE positions from 23 to 25 for FY 2023‐24; 4) recognize Juneteenth as a state holiday and re‐assign the floating holiday in February to Juneteenth; 5) change the bereavement leave from three to five days for eligible employees; and 6) approve other administrative changes as noted in the Compensation Plan.
J. State Route 4 Mokelumne Bike Trail/Pedestrian Overcrossing (Project 5002b):
1. Approvalto Increase Construction Allotmentfor Agreement No. 561 with Joseph J. Albanese for Construction Services
Recommendation: Staff sought approval of Resolution 21‐41‐P (Rev 1), which will increase the authorized construction allotment amount by $1,575,681, for a new total construction allotment value of $10,202,270.
Action: The Authority Board approved Resolution 21‐41‐P (Rev 1), which increased the authorized construction allotment amount by $1,575,681, for a new total construction allotment value of $10,202,270.
2. Authorization to Approve Contract Change Order (CCO) No. 19 to Construction Contract No. 561 with Joseph J. Albanese, Inc. (JJA) for Construction Services
Recommendation: Staff sought approval of CCO No. 19 to
Construction Contract No. 561 with JJA in the amount of $1,575,681, for overhead costs associated with project delays and acceleration measures to mitigate the impacts encountered, contingent upon approval of Resolution 21‐41‐P (Rev 1).
Action: The Authority Board approved CCO No. 19 to Construction Contract No. 561 with JJA in the amount of $1,575,681, for overhead costs associated with project delays and acceleration measures to mitigate the impacts encountered.
RTPC Memorandum
July 18, 2023
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2023/June 21, 2023 RTPC Memo.doc
3. Program and Project Management (PPM) Services for the Construction Program – Authorization to Execute Amendment No. 4 to Agreement No. 521 with Cole Management & Engineering, Inc. (CME) for Additional PPM Services
Recommendation: Staff sought authorization for the Chair to execute Amendment No. 4 to Agreement No. 521 with CME in the amount of $897,030.72, for a new total agreement value of $5,346,912.90, to provide additional PPM services, and to allow the Executive Director or designee to make any non‐substantive changes to the language.
Action: The Authority Board authorized the Chair to execute Amendment No. 4 to Agreement No. 521 with CME in the amount of $897,030.72, for a new total agreement value of $5,346,912.90, to provide additional PPM services, and allowed the Executive Director or designee to make any non‐substantive changes to the language.
K. San Pablo Avenue Multimodal Corridor Study (Study), Phase 2 Summary of Findings
Recommendation: Staff and consultants provided a summary of the Study phases, findings, and recommendations.
Action: The Authority Board heard the report and provided feedback. This was an informational item only; no staff recommendation at thistime.