PETRO-ANALYTICAL, INC.
P.O. BOX 2301 ORINDA, CA 94563 PHONE: 925.253.0591 Email: [email protected] California Contractors License #843221 General Engineering A October 6, 2023
City of Pleasant Hill
Attn: Ann James
310 Civic Dr.
Pleasant Hill, CA 94523
Re. Police Dept. fueling system replacement proposal
Dear Ann James:
Thank you for your request for Petro-Analytical, Inc (PAI) to provide a lump sum proposal for the design/build project to remove and replace the gasoline fueling system at your Police Dept. facility (Project). This proposal supersedes any previous proposals.
The following are the primary Project details:
1. New underground storage tank (UST) is to be 12,000 gal. nominal capacity
2. New system to include new UST, piping, dispenser, islands and leak detection system
3. New system to include vapor cleansing apparatus per BAAQMD requirements
4. Project area surface area to be restored to existing conditions
5. Project report will be prepared, incl. all project removal and installation documentation Project Technical Scope of Work
1. Provide design/engineering services for the new UST system installation and existing UST system removal
1.1. Pre-design concept, scoping, project management
1.2. Mechanical, electrical, structural engineering
1.3. County, Fire and BAAQMD permit drawings and permit applications
1.4. Apparatus submittals and shop drawings
1.5. Health & Safety Plan
1.6. Site logistics
1.6.1. Excavation layout
1.6.2. UST lift plan
1.6.3. Schedule
2. Remove and dispose of existing fueling system
3. Remove and store on-site existing canopy
4. Rinse, excavate, remove and dispose of existing UST and associated piping
4.1.1. Per County, Fire and BAAQMD permit requirements
4.2. Remove and dispose dispenser and leak detection electrical systems
4.3. Remove and dispose existing dispenser and island
4.4. Remove and dispose of existing north sidewalk
5. Provide limited environmental services
5.1. Provide sampling, analytical and reporting services for UST system closure
5.2. Professional Geologist sampling and reporting
5.3. Samples to be obtained by Geologist from vacated UST excavation and pipe route to dispenser
5.3.1. Up to four (4) samples from UST area
5.3.2. One (1) sample at dispenser area
5.3.3. Up to two (2) samples from soil stockpile (on-site)
5.3.4. Up to seven (7) samples total
5.3.5. Analytical suite per State Water Resources Control Board guidelines PETRO-ANALYTICAL, INC.
P.O. BOX 2301 ORINDA, CA 94563 PHONE: 925.253.0591 Email: [email protected] California Contractors License #843221 General Engineering A
5.4. Samples to be analyzed on normal 5-7 day turnaround time
6. All new fuel system apparatus to be compliant with Assembly Bill 2481 and AQMD/CARB requirements
7. Provide and install new 12,000 gal. UST
7.1. Double-wall, fiberglass UST
8. Shore and excavate designated area
8.1. Provide and install UST bedding
8.2. Provide crane/excavator for tank setting
8.3. Provide and install backfill to tank top and ballast if necessary
8.4. To be installed per project drawings
8.5. Provide and install excavation site security fencing
9. Provide and install new UST apparatus
9.1. Sumps, fill ports and appurtenances
10. Provide and install new underground piping
10.1. Fuel supply, return and vent piping
10.2. Vent transition sump
10.3. Pipe transition at ‘under dispenser containment’ system
11. Provide Enhanced Leak Detection (ELD pre-testing)
12. Provide and install new fueling dispenser
12.1.Explosion-Proof Junction Box
12.2.E25 Compatibility
12.3.Enhanced Capacity
12.4. Pulse Output Interface Board
12.5.Internal Filter
12.6. Proportional Solenoid Valve
12.7.Ethernet Switch
12.8. iMeter2
12.9. Select Gen 2 Phase 2
12.10. One-side hose hanger
13. iX Fleet IDT w/ RFID reader electronic entry system for inventory control
13.1.1. RFID tag cards (25)
14. Provide and install vapor recovery system
15. Provide and install ‘under dispenser’ apparatus
16. Provide and install new electrical requirements
16.1. From dispenser island to existing Veeder Root area
16.1.1. Leak detection system
16.1.2. Overfill alarm
17. Provide new vapor cleansing system
17.1.Clean air separator
17.2.To be installed at new UST vent line
18. Provide and install new leak detection system
18.1. AB2481 compliant
18.2. Vacuum, liquid and hydrostatic sensors per design
18.3.Inventory control via probe
18.4. Overfill alarm
18.5.Console to be installed in same location as existing
18.6. System programming and certification
18.6.1. System programming for remote BMS connection by others
19. Provide and install system restoration
19.1.Tank top pad per design
19.2. North sidewalk and dispenser island
19.3. Dispenser protection bollards if required
PETRO-ANALYTICAL, INC.
P.O. BOX 2301 ORINDA, CA 94563 PHONE: 925.253.0591 Email: [email protected] California Contractors License #843221 General Engineering A
19.3.1. Up to four (4)
20. Reinstall existing canopy to match current installation techniques
21. Provide Enhanced Leak Detection (ELD final testing)
22. Provide fuel system startup and functional testing services for new system
22.1. New fuel by owner
23. Provide project reports
23.1.Record drawings
23.2. System installation report
23.3. UST removal/closure report
23.4. Personnel training
23.5. UST regulatory paperwork reporting and CERS database updates Based on the above we propose to perform the project scope of work as detailed above, and subject to the clarifications and exclusions described herein, for the lump sum $1,198,910.00.
Clarifications:
1. Fee proposal is valid until October 20, 2023.
2. Specific trade field labor subject to prevailing wage per DIR requirements.
3. Base proposal includes freight charges and sales taxes
4. Bond and insurance premiums per Agreement requirements are included.
5. CAD topographic, elevation, civil and other relevant drawings of the work area will be provided by owner prior to design commencement.
6. All work to be performed per PAI project drawings, specifications and submittals.
7. Product level in existing UST to be <6” at time of removal. Existing product removal/transfer by others.
8. Proposal does not include any design, professional engineering or drawing work other than described herein and is based on observable site conditions at time of proposal.
9. Local AHJ (Fire Dept. and Health Dept.) and AQMD permit fees are included.
10. Adequate and safe workspace will be provided, incl. but not limited to all excavation and shoring areas, work vehicles, deliveries, soils stockpiling, shoring apparatus staging, UST area access.
11. Excavated soil to be stockpiled on site for reuse.
12. Scope of work assumes existing system components to remain are suitable for continued or reuse, including but not limited to canopy, house power, tank pad, etc.
13. Existing UST bottom pad to remain and be reused. Pad is presumed to be no larger than 12’W x 40’ L.
14. Source (house LV) power (panels/dispenser/controls/lighting) to be provided by owner.
15. One (1) year parts and labor warranty period shall begin one day after delivery/work; mechanical equipment warranties shall be as stated by manufacturers.
Exclusions:
1. Contaminated soil and/or groundwater assessment, treatment, removal, and disposal
2. Proposal assumes all soils work is “in the clean”. Scope of work excludes, for example but not limited to, subsurface contamination, archeological/historical discovery, hazardous materials, obstructions, dewatering, groundwater, unstable soil, all other unknown conditions.
3. Scope of work changes due to Code/regulatory changes/interpretations or additional owner requirements.
4. Demolition (other than described in Scope of Work herein)
5. PAI will not be responsible for project delays due to events out of its control, for example but not limited to weather, code changes, Regulatory/owner scope of work changes, force majeure events, hurricanes, floods, earthquakes, war, terrorism or threats of terrorism, civil disorder, labor strikes or PETRO-ANALYTICAL, INC.
P.O. BOX 2301 ORINDA, CA 94563 PHONE: 925.253.0591 Email: [email protected] California Contractors License #843221 General Engineering A disruptions, fire, disease or medical epidemics or outbreaks, and curtailment of transportation rendering the work inadvisable, commercially impracticable, illegal, or impossible.
6. BMS or other remote annunciation services. New fueling system will be made-ready for BMS connectivity by others.
7. Paintings, coatings or protection of existing or new finishes
8. ADA, police services, employee, or other facility access/egress evaluation or accommodation
9. Hazardous material handling, other than UST cleaning rinsate
10. Removal and relocation of existing utilities.
11. New fuel, temporary fuel, temporary fueling apparatus.
Thank you for the opportunity to provide this proposal. We look forward to completing this project with you. If you have any questions, please feel free to reach me directly @ 925.528.9998.
Best Regards,
Petro-Analytical, Inc.
K.W. ‘Bud’ McCuaig
KWM:rw
Attachments:
• Form of Agreement (unsigned)
• Project SOQ information
• Project narrative, schedule forecast and project experience