RESOLUTION NO. -24
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL
ACCEPTING PHASE I OF THE DOWNTOWN STREET TREE REPLACEMENT PROJECT NO. 03-23 AND THE GRAYSON CREEK RESTORATION AND MITIGATION PROJECT AS COMPLETE; AUTHORIZING THE CITY ENGINEER TO ISSUE AND RECORD A NOTICE OF COMPLETION; AND AUTHORIZING THE TRANSFER OF $42,321.25 FROM THE DOWNTOWN STREET TREE REPLACEMENT PROJECT NO. 03-23 (IP-3) BACK TO THE SIDEWALK MAINTENANCE/GAP CLOSURE PROGRAM (M4)
WHEREAS, the City has adopted the FY 2022–2027 Capital Improvement Plan (CIP), which includes the Downtown Street Tree Replacement Project No. 03-23 (Project IP-3 in the CIP) as a funded project; and
WHEREAS, Phase I of the Downtown Street Tree Replacement Project No. 03-23 addressed the replacement of 34 existing at-risk and dying Bradford Pear trees, and other necessary improvements; and
WHEREAS, Phase I of the Downtown Street Tree Replacement Project No. 03-23 provided needed landscape improvements along Crescent Drive. In addition, the contract included one bid item for creek restoration and landscaping mitigation work along Grayson Creek that was originally part of the Library Project; and
WHEREAS, on June 5, 2023, the City Council adopted Resolution No. 46-23, which awarded a contract to Sandstone Environmental Engineering to perform work described in the contract documents entitled the Downtown Street Tree Replacement Project No. 03-23; and WHEREAS, the Project’s total not-to-exceed construction cost of $413,275.50, which includes $359,370.00 base bid plus a contingency of 15 percent, or $53,905.50, was split into two separate Purchase Orders (PO) for $366,240.50 (Downtown Street Tree Replacement Project) and $47,037.00 (Grayson Creek Mitigation Project); and
WHEREAS, the Project’s total cost of construction, including change orders, is $374,166.45, which is $39,109.05 below Project’s approved not-to-exceed amount of $413,275.50; and
WHEREAS, the work has been performed to the satisfaction of the City and Sandstone Environmental Engineering is requesting final payment for the completed work; and WHEREAS, the City has retained five percent of the total construction cost ($18,708.32) from Sandstone Environmental Engineering. If there are no claims filed within 35 days of recording the notice, the City may release final payment of the retained amount to the contractor; and
WHEREAS, the California Public Contract Code requires the City to notify the public of acceptance of a project prior to making a final payment.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pleasant Hill that the work performed as the Phase I of the Downtown Street Tree Replacement Project No. 03- 23, is complete to the satisfaction of the City; and
BE IT FURTHER RESOLVED if there are no claims filed within 35 days of recording the notice, the City may release final payment of the retained amount of $18,708.32 to Sandstone Environmental Engineering; and
BE IT FURTHER RESOLVED the City Engineer is authorized to execute a Notice of Completion and record it with the Office of the Recorder of the County of Contra Costa, State of California, within ten (10) days from the date thereof; and BE IT FURTHER RESOLVED the City Council approves the transfer of $42,321.25 of unused funds from the Downtown Street Tree Replacement Project No. 03-23 (IP-3) back to Sidewalk Maintenance/Gap Closure Program (M4).
ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 8
th day of January, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
MATTHEW RINN, Mayor
ATTEST:
LYONE P. CONNER, City Clerk