COMMISSIONERS
Federal Glover,
Chair
Newell Arnerich,
Vice Chair
Ken Carlson
Paul Fadelli
Loella Haskew
Chris Kelley
Aaron Meadows
Sue Noack
Scott Perkins
Renata Sos
Lamar Thorpe
Timothy Haile,
Executive Director
2999 Oak Road
Suite 100
Walnut Creek
CA 94597
PHONE: 925.256.4700
FAX: 925.256.4701
www.ccta.net
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2023/November 15, 2023 RTPC Memo.doc
MEMORANDUM
To: Matt Todd, TRANSPAC
Chris Weeks, SWAT
Robert Sarmiento, TRANSPLAN
Sai Midididdi, TVTC
John Nemeth, WCCTAC
Sivakumar Natarajan, LPMC
From: Timothy Haile, Executive Director
Date: December 8, 2023
Re: Items of interest for circulation to the Regional Transportation Planning Committees (RTPCs)
At its November 15, 2023 meeting, the Authority discussed the following items, which may be of interests to the Regional Transportation Planning Committees:
A. Approval of Countywide At‐Large Appointmentsto the Citizens Advisory Committee (CAC)
Recommendation: Staff sought approval to appoint three Countywide At‐Large members to the CAC, each serving one four‐year term from November 2023 through November 2027.
Action: The Authority Board approved the appointment of Sheena Patel, Nicholas Stark, and Nazanin Shakerin as the three Countywide At‐Large members to the CAC, each serving one four‐year term from November 2023 through November 2027.
RTPC Memorandum
December 8, 2023
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2023/November 15, 2023 RTPC Memo.doc B. Consider the Conduct for Meetings of the Legislative Bodies of the Authority for December 2023
Recommendation: Staff requested that the Authority Board, having reconsidered the circumstances, continue conducting in‐person meetings with a hybrid component for public participation for the regular Authority Board meetings and remote meetings for all other legislative bodies of the Authority and special meetings of the Authority Board pursuant to the Brown Act provision exemptions of Assembly Bill 361 (AB361) and consistent with the Contra Costa Health Services’ recommendations for social distancing for public meetings, to adhere to the 30‐day reconsideration requirement of AB361.
Action: The Authority Board authorized staff to continue conducting in‐person meetings with a hybrid component for public participation for the regular Authority Board meetings and remote meetings for all other legislative bodies of the Authority and special meetings of the Authority Board pursuant to the Brown Act provision exemptions of AB361 and consistent with the Contra Costa Health Services’ recommendations for social distancing for public meetings, to adhere to the 30‐day reconsideration requirement of AB361.
C. Approval of the City of Walnut Creek Calendar Years 2020 and 2021 MeasureJ Growth Management Program (GMP) ComplianceChecklist Recommendation: Staff sought approval of the City of Walnut Creek GMP Compliance Checklist and payment of $1,299,542 in Fiscal Year (FY) 2021‐22 Local Street Maintenance and Improvement funds to the City of Walnut Creek, with a second (off‐year) payment of FY 2022‐23 funds on the one‐year anniversary of the first payment.
Action: The Authority Board approved the City of Walnut Creek’s GMP Compliance Checklist and payment of $1,299,542 in FY 2021‐22 Local Street Maintenance and Improvement funds to the City of Walnut Creek, with a second (off‐year) payment of FY 2022‐23 funds on the one‐year anniversary of the first payment.
RTPC Memorandum
December 8, 2023
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2023/November 15, 2023 RTPC Memo.doc D. Approval of the Town of Moraga Calendar Years 2020 and 2021 Measure J Growth Management Program (GMP) Compliance Checklist
Recommendation: Staff sought approval of the Town of Moraga GMP Compliance Checklist and payment of $420,184 in Fiscal Year (FY) 2021‐22 Local Street Maintenance and Improvement funds to the Town of Moraga, with a second (off‐ year) payment of FY 2022‐23 funds on the one‐year anniversary of the first payment.
Action: The Authority Board approved the Town of Moraga’s GMP Compliance Checklist and payment of $420,184 in F) 2021‐22 Local Street Maintenance and Improvement funds to the Town of Moraga, with a second (off‐ year) payment of FY 2022‐23 funds on the one‐year anniversary of the first payment.
E. Advancing the Organization
Recommendation: Staff sought input on the organizational assessment, operational scenarios, operational roles, the Operational Readiness Plan, and advancing the Authority into becoming a “Digital Road Manager”. This was an informational item only; no staff recommendation at this time.
Action: The Authority Board provided input on the organizational assessment, operational scenarios, operational roles, the Operational Readiness Plan, and advancing the Authority into becoming a “Digital Road Manager”.
Authority Board Meeting MINUTES
MEETING DATE:
MINUTES PREPARED BY:
MEMBERS PRESENT:
Newell Arnerich, Vice Chair
Ken Carlson, Commissioner
Paul Fadelli, Commissioner
Loella Haskew, Commissioner
Chris Kelley, Commissioner
Sue Noack, Commissioner/MTC Rep.
Scott Perkins, Commissioner
Renata Sos, Commissioner
Debora Allen, ExOfficio Rep. Alt.
Wednesday, November 15, 2023
Tarienne Grover
STAFFPRESENT:
Colin Clarke
Tarienne Grover
Timothy Haile
Jack Hall
Christina Hartley
John Hoang
Lindy Johnson
Stephanie Hu
Rashida Kamara
Brian Kelleher
Matt Kelly
Daniel Mermelstein
Hisham Noeimi
Ivan Ramirez
Ying Smith
Yuliana Tjeng
Amara Morrison, Legal Counsel
MEMBERS ABSENT:
Federal Glover, Chair/MTC Rep.
Aaron Meadows, Commissioner
Lamar Thorpe, Commissioner
H.E. Christian Peeples, ExOfficio Rep.
1. CONVENE MEETING: Federal Glover, Chair
DISCUSSION: Vice Chair Arnerich convened the meeting at 6:00 PM. Chair Glover, Commissioners Meadows and Thorpe, and Reps. Foley and Peeples were absent. Rep. Allen attended on behalf of Rep. Foley. Rep. Peeples attended remotely as a member of the public.
2. PLEDGE OF ALLEGIANCE
3. PUBLIC COMMENT: Members of the public are invited to addressthe Authority regarding any item that is not listed on the agenda. Please refer to the Teleconferencing Special Notice for Public Comment guidelines.
DISCUSSION: There were no public comments on items not on the agenda.
4. PRESENTATIONS
Authority Board Meeting MINUTES
November 15, 2023
A. West Contra Costa Transportation Advisory Committee Travel Training Pilot Program. Staff from the West Contra Costa Transportation Advisory Committee will present on their Travel Training Pilot Program designed to educate senior and disabled residents from West Contra Costa County about travel options for non‐ drivers. This program emphasizes fixed route systems, but also includes paratransit options. Over 500 participants have benefited by attending a one‐hour workshop, followed up by a half‐day outing using multi transit modes.
DISCUSSION: Rashida Kamara, Programs Manager, introduced the item and Joanna Pallock with the West Contra Costa Transportation Advisory Committee, to provide a presentation on their Travel Training Program. Ms. Pallock provided the background and evolution of the program, discussed the program model, performance, accomplishments over the past five years, key lessons learned, the future of travel training, and next steps.
Commissioners provided comments. Staff responded to comments from commissioners.
CONSENT CALENDAR
ACTION: Commissioner Haskew moved to approve the consent calendar, seconded by Commissioner Noack. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes‐None
Absent‐Chair Glover, Commissioner Meadows, Commissioner Thorpe Abstain‐None
5. APPROVAL OF MINUTES
A. Authority Board Minutes of October 18, 2023
B. Authority Board Workshop Minutes of October 19, 2023 C. Authority Board Workshop Minutes of October 20, 2023
6. Administration & Projects Committee ‐ Consent:
A. Accept Monthly Accounts Payable Invoice Report for September 2023 Recommendation: Staff seeks acceptance of the monthly accounts payable invoice report for September 2023.
B. Accept Quarterly Sales Tax Revenue Report for the Period Ended June 30, 2023 Recommendation: Staff seeks acceptance of the quarterly sales tax revenue report for the period ended June 30, 2023.
Authority Board Meeting MINUTES
November 15, 2023
C. Accept Internal Accounting Report for the Twelve Months Ended June 30, 2023 Recommendation: Staff seeks acceptance of the Internal Accounting Report for the twelve months ended June 30, 2023.
D. Accept Quarterly Cash and Investment Report forthe Period Ended September 30, 2023
Recommendation: Staff seeks acceptance of the quarterly cash and investment report for the period ended September 30, 2023.
E. Other Post‐Employment Benefits (OPEB) Plan – Authorization to Execute Agreement No. 676 with Foster & Foster Consulting Actuaries, Inc. (Foster & Foster) to Provide Actuarial Consulting Services
Recommendation: Staff seeks authorization for the Chair to execute Agreement No. 676 with Foster & Foster in the amount of $17,600, for actuarial consulting services related to the OPEB Plan, and to allow the Executive Director or designee to make any non‐substantive changes to the language.
F. Legislative Update
Recommendation: Staff will provide an update on legislation, along with addressing any questions that may arise. The Authority may take action on any item presented in the attachment or any State or Federal legislation pertaining to the Authority’s legislative program.
G. Approval of Countywide At‐Large Appointmentsto the Citizens Advisory Committee (CAC)
Recommendation: Staff seeks approval to appoint three Countywide At‐Large members to the CAC, each serving one four‐year term from November 2023 through November 2027.
H. NEW ITEM: Consider the Conduct for Meetings of the Legislative Bodies of the Authority for December 2023
Recommendation: Staff requests that the Authority Board, having reconsidered the circumstances, continue conducting in‐person meetings with a hybrid component for public participation for the regular Authority Board meetings and remote meetings for all other legislative bodies of the Authority and special meetings of the Authority Board pursuant to the Brown Act provision exemptions of Assembly Bill 361 (AB361) and consistent with the Contra Costa Health Services’ recommendations for social distancing for public meetings, to adhere to the 30‐day reconsideration requirement of AB361.
Authority Board Meeting MINUTES
November 15, 2023
I. NEW ITEM: Authorization to Execute Amendment No. 3 to Agreement No. 443 with Tyler Technologies for Cloud Computing Services and Human Resources, Payroll and Financial Management System Support through Fiscal Year2026 Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 3 to Agreement No. 443 with Tyler Technologies, for Cloud Computing Services and Human Resources, Payroll and Financial Management System support through Fiscal Year 2026, in the amount of $180,000, for a new total agreement value of $567,555.
J. NEW ITEM: Authorization to Execute Agreement No. 677 with Coda Technology Group (Coda) to Provide Microphones and Hardware Services Associated with Replacement of the Boardroom Audio System
Recommendation: Staff seeks authorization for the Chair to execute Agreement No. 677 with Coda in an amount not‐to‐exceed $50,000, to provide technology and hardware services associated with replacement of the Boardroom Audio System.
K. NEW ITEM: Authorization to Execute Agreement No. 678 with Cherry Bekaert for Preparation of the Indirect Cost Rate (ICR) and Submittal to the California Department of Transportation (Caltrans) to Obtain a Negotiated Indirect Cost Rate Agreement (NICRA)
Recommendation: Staff seeks authorization for the Chair to execute Agreement No. 678 with Cherry Bekaert in an amount not‐to‐exceed $35,000, for preparation of the ICR and submittal to Caltrans, to obtain a NICRA for theAuthority.
L. NEW ITEM: Innovate 680 – Automated Driving System (ADS) (Project 8009.07) and Bay Area Mobility‐on‐Demand (MOD) (Project 8009.05) – Approval to Utilize the Fund Exchange Reserve (FER) and Authorization to Execute Amendment No. 1 to Agreement No. 589 and Amendment No. 2 to Agreement No. 591 with BEEP, Inc. (BEEP) to Provide Autonomous Shuttlesfor Demonstration Projects Recommendation: Staff seeks approval of Resolution 23‐45‐P, which will utilize $100,675 in FER funds for the ADS project, approval of Resolution 23‐46‐P, which will utilize $713,420 in FER funds for the MOD project, authorization for the Chair to execute Amendment No. 1 to Agreement No. 589 with BEEP in the amount of $100,675 and Amendment No. 2 to Agreement No. 591 with BEEP in the amount of $713,420 to provide autonomousshuttlesfor demonstration projects, approvalto extend the agreement termination date to December 31, 2024, and allow the Executive Director or designee to make any non‐substantive changes to the language.
Authority Board Meeting MINUTES
November 15, 2023
7. Planning Committee ‐ Consent:
A. Approval of Fiscal Year (FY) 2023‐24 Measure J Allocation Program: Sub‐Regional West County Additional Transportation Services for Seniors and People with Disabilities (Program 20b)
Recommendation: Staff seeks approval of Resolution 23‐22‐G, to allocate Measure J Program 20b funds for FY 2023‐24, in the amount of $905,473, which includes a reconciliation from FY 2021‐22 in the amount of $144,973.
B. Approval of the City of Walnut Creek Calendar Years 2020 and 2021 MeasureJ Growth Management Program (GMP) Compliance Checklist
Recommendation: Staff seeks approval of the City of Walnut Creek GMP Compliance Checklist and payment of $1,299,542 in Fiscal Year (FY) 2021‐22 Local Street Maintenance and Improvement funds to the City of Walnut Creek, with a second (off‐year) payment of FY 2022‐23 funds on the one‐year anniversary of the first payment.
C. Approval of the Town of Moraga Calendar Years 2020 and 2021 Measure J Growth Management Program (GMP) Compliance Checklist
Recommendation: Staff seeks approval of the Town of Moraga GMP Compliance Checklist and payment of $420,184 in Fiscal Year (FY) 2021‐22 Local Street Maintenance and Improvement funds to the Town of Moraga, with a second (off‐ year) payment of FY 2022‐23 funds on the one‐year anniversary of the first payment.
REGULAR AGENDA ITEMS
8. Administration & Projects Committee ‐ Regular:
A. NEW ITEM: Advancing the Organization
Recommendation: Staff will seek input on the organizational assessment, operational scenarios, operational roles, the Operational Readiness Plan, and advancing the Authority into becoming a “Digital Road Manager”. This is an informational item only; no staff recommendation at this time.
DISCUSSION: Timothy Haile, Executive Director, discussed the goals and objectives, operational authority and core functions, operational scenarios including local agency support, dynamic personal micro‐transit, expansion of GoMentum Station operations, Shared Autonomous Vehicle First‐Mile/Last‐Mile operations, future CCTA 4.0 initiatives, projects, and programs, and the Authority’s role in operations.
Authority Board Meeting MINUTES
November 15, 2023
Mr. Haile discussed the risk analysis and mitigation strategies such as operations funding, resource availability, stakeholder acceptance, and new and evolving technology. He further discussed the digital road manager, digital asset management, digital traffic management, digital construction, and the principles and concept including the decision support system, countywide connected datacenter, system performance monitoring, delegated and automated control/management, operations center, system operator, shared network communications, and operations and maintenance. He provided an update on the organizational assessment, structure, and objectives.
Commissioners provided comments. Staff responded to comments from commissioners.
9. Planning Committee ‐ Regular:
A. Approval to Proceed with the City of San Pablo (City) Medical Trips One‐Seat Pilot (Pilot)
Recommendation: Staff seeks approval to proceed with the City’s Pilot program for 18 months and approval of Resolution 23‐40‐G to allocate up to $85,412 in Contra Costa County Measure X funds and $85,412 in Measure J West County Additional Transportation Projects (Program 28b) funds to the City in Fiscal Year 2023‐24 for the cost of implementing the Pilot in a service area that includes the City and the surrounding unincorporated areas.
ACTION: Commissioner Perkins moved to authorize staff to proceed with the City of San Pablo’s (City) Medical Trips One‐Seat Pilot program (Pilot) for 18 months and approval of Resolution 23‐40‐G to allocate up to $85,412 in Contra Costa County Measure X funds and $85,412 in Measure J West County Additional Transportation Projects (Program 28b) funds to the City in Fiscal Year 2023‐24 for the cost of implementing the Pilot in a service area that includes the City and the surrounding unincorporated areas, seconded by Commissioner Haskew. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes‐None
Absent‐Chair Glover, Commissioner Meadows, Commissioner Thorpe Abstain‐None
DISCUSSION: Rashida Kamara, Programs Manager, provided a background of the pilot program, discussed program optionsthat were analyzed, program parameters, the cost analysis, and announced that the City of San Pablo has approved the pilot program.
Commissioners provided comments. Staff responded to comments from commissioners.
Authority Board Meeting MINUTES
November 15, 2023
B. NEW ITEM: Contra Costa Countywide Transportation Plan 2050 Vision andGoals Recommendation: This is an informational item only; no staff recommendation at this time.
DISCUSSION: John Hoang, Director, Planning, discussed the background and next steps for the CTP 2050 including completing the strategy papers, finalizing performance measures, and developing a vision statement and goals. Mr. Hoang discussed the potential vision statements, and preliminary goals to support the vision of the CTP 2050.
Commissioners provided comments. Staff responded to comments from commissioners.
10. CORRESPONDENCE AND COMMUNICATIONS
11. ASSOCIATED COMMITTEE REPORTS
A. Central County (TRANSPAC): Meeting Report forthe regular meeting on November 9, 2023 (Meeting handout if available)
B. East County (TRANSPLAN): Meeting Report for the regular meeting on November 9, 2023 (Meeting handout if available)
C. Southwest County (SWAT): Notice of Cancellation for the regular meeting on November 6, 2023
D. West County (WCCTAC): Meeting Report for the regular meeting on October 27, 2023 (Meeting handout if available)
12. AUTHORITY BOARD AND STAFF COMMENTS
A. Chair's Comments and Reports
DISCUSSION: Chair Glover, Vice Chair Arnerich, and Commissioners Carlson, Kelley and Thorpe attended the Focus on the Future Conference in San Francisco, CA from October 29‐31, 2023.
B. Commissioners' and Ex‐Officio Representatives’ Comments and Reports on Activities and Meetings
DISCUSSION: Commissioner Fadelli announced that Congressman John Garamendi will provide a brief update on congressional activity impacting transportation. to the West Contra Costa Transportation Advisory Committee Board on December 8, 2023.
Authority Board Meeting MINUTES
November 15, 2023
Commissioner Kelley announced her attendance at and thanked Lindy Johnson, Director, External Affairs, for her role in the Girls Lead the Way Science, Technology, Engineering and Mathematics event in San Ramon, CA on November 2, 2023.
C. Executive Staff Comments
DISCUSSION: Timothy Haile, Executive Director, thanked staff for being innovative and announced the Champion of Change award from Bay Area LEEDS, to recognize the Authority’s involvement in Science, Technology, Engineering, and Mathematics programs, which have provided the opportunity to reach over 800 students, and an award from the National Aging and Disability Transportation Center for the Authority’s accessibility and equity initiatives.
Mr. Haile further discussed the meeting with Andy Fremier and staff from the Metropolitan Transportation Commission (MTC), provided an update on funding from the Bay Area Rapid Transit for bus feeder service contingent upon MTC addressing the fiscal cliff, and provided an update on the completion of the ferry feasibility study. He announced the Presto milestone of 1,000 riders in October, completion of the Authority’s Summer Community Event Series, which reached 6,500 people in Contra Costa County, media outreach and interviews, GoMentum Station tours provided to the Czech Republic delegation, Hochbahn from Germany, and a fourth-grade class in the community. He further discussed the Mobility Alliance Workshop that he attended in Japan and how the Authority is an international leader.
13. CALENDAR
A. November and December 2023, January and February2024 B. Calendar of Upcoming Events
14. CLOSED SESSION
A. Public Employee Performance Evaluation Pursuantto Government Code § 54957 Title: Executive Director
Recommendation: Conference with Labor Negotiators Pursuant to Government Code § 54957.6
Agency Designated Representative: Federal Glover, Chair Unrepresented Employee: Executive Director
DISCUSSION: Commissioners, Timothy Haile, Executive Director, and Amara Morrison, Legal Counsel, convened into Closed Session at 8:35 PM.
15. RECONVENE IN OPEN SESSION
Authority Board Meeting MINUTES
November 15, 2023
A. Report on Action Taken in Closed Session
DISCUSSION: Commissioners, Timothy Haile, Executive Director, and Amara Morrison, Legal Counsel, reconvened into Open Session at 8:57 PM. Vice Chair Arnerich announced that there was no reportable action.
16. ADJOURNMENT to the next regular meeting proposed for December 20, 2023 at 6:00 PM.
DISCUSSION: The meeting was adjourned at 8:57 PM.