TRANSPAC Committee Meeting Summary Minutes
MEETING DATE: December 14, 2023
MEMBERS PRESENT: Sue Noack (Vice Chair), Carlyn Obringer, Concord; Pleasant Hill, Loella Haskew, Walnut Creek; Mark
Ross, Martinez; Ken Carlson, Contra Costa County
PLANNING COMMISSIONERS PRESENT:
STAFF PRESENT: Pranjal Dixit, County Connection; Smadar Boardman, Walnut Creek; Celestine Do, BART; Ryan
McClain, Pleasant Hill; Matt Todd, TRANSPAC;
Tiffany Gephart, TRANSPAC; Debi Lawrence,
TRANSPAC
GUESTS/PRESENTERS: Scott Simmons
MINUTES PREPARED BY: Tiffany Gephart
1. Convene Regular Meeting / Pledge of Allegiance / Self-Introductions Vice Chair Noack called the meeting to order at 9:00 A.M.
2. Public Comment
There were no comments from the public.
3. Consent Agenda
a. Approval of Minutes:
• Minutes of the November 9, 2023 TRANSPAC Board Meeting. b. CCTA Executive Director’s Report Regarding CCTA Actions/Discussion Items c. Items Approved by the CCTA for Circulation to the Regional Transportation Planning Committees and Related Items of Interest
d. RTPC Meeting Summary Letters
e. CCTA Meeting Updates and Countywide Information Links f. TRANSPAC TAC Appointments to CCTA Committees. Action: Appoint Briana Byrne (Walnut Creek) as the primary representative, Lynne Filson (Martinez) as the alternate representative and Scott Simmons as the citizen representative to the CBPAC for the term January 1, 2024 through December 31, 2025. Appoint Ryan McClain (Pleasant Hill) to serve as the
primary representative and Lynne Filson (Martinez) as the alternate representative to the TCC for the term ending March 31, 2025. Appoint Abhishek Parikh as the primary representative and Virendra Patel as the alternate representative for the City of Concord on the Innovate 680 TAC.
On a motion by Commissioner Haskew seconded by Commissioner Carlson to approve the consent agenda by unanimous vote of the members present (Ross, Obringer, Noack, Haskew, Carlson).
End Consent Agenda
4. Election of Chair and Vice Chair
On a motion by Commissioner Carlson seconded by Commissioner Haskew to appoint Commissioner Noack as the TRANSPAC Chair and Commissioner Obringer as the TRANSPAC Vice Chair for the term February 1, 2024 through January 31, 2025 by unanimous vote of the members present (Ross, Obringer, Noack, Haskew, Carlson).
5. Appointment of TRANSPAC Representatives to the CCTA.
On a motion by Commissioner Haskew seconded by Commissioner Obringer to appoint Commissioner Noack, as the primary TRANSPAC representative to the CCTA Board and Commissioner Cloven as the alternate TRANSPAC representative to the CCTA Board for the term February 1, 2024 through January 31, 2026 by unanimous vote of the members present (Ross, Obringer, Noack, Haskew, Carlson).
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6. MEASURE J LINE 20A FUNDS PROGRAM POLICIES – FY 2024/2025 – FY 2025/2026.
Tiffany Gephart introduced the item and commented that staff has incorporated the feedback with regard to outreach and would review the next steps. Ms. Gephart noted that there were no substantive changes to the application material itself. Mr. Todd reviewed the Measure J Line 20a fund estimate and cash flow.
Commissioner Noack commented that the reserve was large and in the past the reserve was used to supplement the Measure J Line 20a program when application requests exceed the available funding and asked if this should be discussed when the applications are submitted.
Mr. Todd confirmed that in the past cycle the reserve was used as stated by Commissioner Noack. Mr. Todd also noted that part of the reason for the large reserve is to account for the year gap looking ahead to the end of Measure J collections.
Ms. Gephart reviewed the outreach and program schedule. Ms. Gephart commented staff is requesting the approval of the call for projects at this meeting. Following the release of the call
for projects to the TRANSPAC distribution list, staff will contact past recipients to notify them of the call for projects release. A reminder email will also be sent to the distribution list a week before the application deadline. An application workshop is tentatively scheduled for January 9th. A summary of applications received will be brought to TAC in January and the Board in February. Review and scoring of the applications will take place between February and April.
Staff will seek Board approval of the draft program in May and the final program approval will be sought in June.
Commissioner Noack asked if there is sufficient time in the process for applicant presentations if desired as applicant presentations have been requested in the past. Mr. Todd suggested that presentations be held in April.
Ms. Gephart continued with more detailed outreach efforts which are summarized in the staff report.
Commissioner Obringer asked if staff recalled which agency missed the application deadline in a past cycle and was not considered. Mr. Todd reiterated that staff will reach out to past applicants and send a reminder to the TRANSPAC distribution to ensure that organizations have every opportunity to apply. In addition, staff will send out social media language to the jurisdictions and CCTA to expand the reach as much as possible.
Commissioner Obringer asked if the past late application was for an organization that had not been previously funded. Commissioner Haskew affirmed that it was not a previous recipient.
Commissioner Haskew asked how vast the distribution list is and if the Board will be provided a list of names organizations requesting funding. Mr. Todd summarized the general agencies that receive the distribution list then noted relevant subcommittees that staff intend to reach out to.
Commssioner Noack expressed a concern that with extensive outreach there may be requests beyond what funding is available and that it will be necessary to thoroughly review the applications rather than adopting the approach that previously funded programs will be assumed to be funded again.
On a motion by Commissioner Haskew seconded by Commissioner Obringer to approve the final call for projects and application material for the FY 2024/2025 and FY 2025/2026 Measure J Line 20a Program and release the call for projects by unanimous vote of the members present(Ross, Obringer, Noack, Haskew, Carlson).
7. TRANSPAC CCTA REPRESENTATIVE REPORTS.
Planning Committee: Commissioner Haskew commented that the Planning Committee approved the MOU for Measure X funds for Accessible Transportation and there was a Congestion Management Program update for Contra Costa County. Commissioner Haskew further noted that a main issue under discussion at CALCOG is the gas tax.
Administration and Project Committee: Commissioner Noack noted that the two items of discussion were Phase 2 of San Pablo Dam Road and the I-80 Interchange engineering focus as well as design changes that needed to happen along the McCallum Trail crossing due to an engineering issue. Commissioner Noack further noted administrative items such as a legislative update and review of the calendar.
8. METROPOLITAN TRANSPORTATION COMMISSION REPORT.
Commissioner Noack noted that there was substantive discussion on legislation that will allow a transportation ballot measure in 2026. There was discussion on what type of measure, the amount of funding and what MTC’s authority will be and the transformation of the transit system in the Bay Area to work more efficiently and address the fiscal cliff. On the November 24th ballot there will be bond measure for affordable housing as well as a state mental health bond measure. Commissioner Noack noted that 80% of the measure will go to four cities not in Contra Costa County and 20% of the measure will be controlled by MTC.
Commissioner Obringer asked what the 20% will go toward. Commissioner Noack replied that it will be a grant process and there is discussion around funding priorities. Commissioner Noack noted that 52% of the 20% will go towards production and then there is a portion for programming and services.
Commissioner Obringer further asked if MTC will be looking at projects close to transportation.
Commissioner Noack commented that the funding is not tied to the Transit Oriented Development (TDM) policy.
9. TAC ORAL REPORTS BY JURISDICTION
No comments from the TAC.
10. BOARDMEMBER COMMENTS
No Comments from the Board.
10. MANAGING DIRECTOR’S REPORT
No comments from the Managing Director.
11. ADJOURN / NEXT MEETING The meeting adjourned at 9:35 a.m. The next regular meeting will be held on February 8, 2023 at the City of Pleasant Hill Large Community Room – 100 Gregory Lane, Pleasant Hill. Remote teleconferencing information for members of the public will be included in the posted meeting materials.