MINUTES OF THE
SPECIAL MEETING – CITY COUNCIL
March 23, 2024
City Council Meeting Minutes Page 1 March 28, 2022
Mayor Matthew Rinn called a Special Meeting of the City Council to order at 10:00 AM, complete proceedings of which were electronically recorded. The meeting agenda was posted on the outdoor bulletin board at the above address on March 20, 2024 by City Clerk Lyone Conner.
1. ROLL CALL
Attendee Name Title Status
Matthew Rinn Mayor Present
Sue Noack Vice Mayor Present
Timothy M. Flaherty Councilmember Present
Zac Shess Councilmember Present
Allen Vinson Councilmember Present
Ethan Bindernagel, City Manager, introduced the Executive Team present at the meeting:
Ann James, Interim Public Works Director
Scott Vermillion, Chief of Police
Erick Cheung, Finance Manager
Ericka Mitchell, Chief Human Resources Manager
Geoff Gillette, Community Relations Manager/Public Information Officer (PIO) Geoff Simmons, Chief Building Official
Janet Coleson, City Attorney
Ling King, Chief Technology Officer
Lyone Conner, City Clerk
Troy Fujimoto, City Planner; and
Zach Seal, Economic Development Director
2. AGENDA ITEMS
3.1 Update on the Achievement of Fiscal Years 2022/23 and 2023/24 City Council Goals and Discussion of City Council Goals, Objectives, and Activities for Fiscal Years 2024/25 and 2025/26
Mr. Bindernagel noted that the Update on the Achievements of FY 2022/23 and 2023/24 City Council Goals were included in the agenda packet and described the proposed format of the Goals Workshop.
Lyone Conner, City Clerk, explained that goal setting is the first step in the FY 2024/25 and FY 2025/26 Biennial Budget Process.
Chief Vermillion provided a presentation on staff’s achievement of objectives and tasks related to the FY 2022/23 and 2023/24 Goal One.
Chief Vermillion responded to questions from the Council on topics including recent crimes in the City; the Police Department’s actions against retail theft; the impact of the Resource Officer in schools; the Community Volunteer Program; and crime prevention.
City Council Meeting Minutes Page 2 March 23, 2024
Erick Cheung, Finance Manager and Zach Seal, Economic Development Manager provided presentations on staff’s achievement of objectives and tasks related to the FY 2022/23 and 2023/24 Goal Two.
Mr. Cheung updated the Council on the timeline and obligations of unfunded liabilities, in response to questions from Vice Mayor Noack and Councilmember Flaherty.
Mr. Seal commented on the progress of filling vacant retail facilities, including grocery stores, in response to a question from Vice Mayor Noack.
Troy Fujimoto, City Planner and Ann James, Interim Public Works Director provided presentations on staff’s achievement of objectives and tasks related to the FY 2022/23 and 2023/24 Goal Three.
Mr. Fujimoto commented on residential design guidelines, increased density, and the tracking of ADU costs and production, in response to questions from the Council.
Geoff Gillette, Community Relations Manager/PIO; Geoff Simmons, Chief Building Official; and Ann James, Interim Public Works Director provided presentations on staff’s achievement of objectives and tasks related to the FY 2022/23 and 2023/24 Goal Four.
Mr. Gillette discussed community service day project selection and volunteer participation, in response to questions from Vice Mayor Noack and Councilmember Shess.
Councilmember Flaherty and Vice Mayor Noack requested further consideration to display local art in City Hall and public art in the City at large.
Vice Mayor Noack encouraged the City seek local artist for public art displays.
Mr. Gilleette updated the Council on the Banners Program, in response to a question from Councilmember Shess.
Ethan Bindernagel, City Manager and Ericka Mitchell, Chief Human Resources Manager provided presentations on staff’s achievement of objectives and tasks related to the FY 2022/23 and 2023/24 Goal Five.
City Manager Bindernagel commented that the Local Government Academy will be reopened in the Summer 2024 or Fall 2024 in response to questions from the Council.
All members of the Council offered feedback on the Local Government Academy, including topics on the need for the program, sensitivity of timing for when it commences, and the content.
4. PUBLIC COMMENT
Mayor Rinn opened public comment.
City Council Meeting Minutes Page 3 March 23, 2024
The following member of the public appeared in person to provide a comment:
Roy Arce
Mayor Rinn closed public comment.
5. DISCUSSION
Councilmembers provided updates to the goals, objectives, and tasks for FY 2024/25 and FY 2025/26 with input from staff.
Mayor Rinn thanked staff and complimented the Council on the goal setting process.
Mayor Rinn acknowledged a question from Jim Bonato.
Vice Mayor Noack accredited the Pleasant Hill Police Department for providing a wealth of information through their media channels. She also emphasized the need to connect the public with the many information outlets of the City.
Councilmember Shess recommended a communication audit to assess optimal language accessibility and communication platforms for the public.
6. ADJOURNMENT
Mayor Rinn adjourned the meeting at 12:56 p.m. The next regular meeting will be held on Monday, April 1, 2024 beginning at 7:00 PM.
LYONE CONNER, CITY CLERK