COMMISSIONERS
Federal Glover,
Chair
Newell Arnerich,
Vice Chair
Ken Carlson
Paul Fadelli
Loella Haskew
Chris Kelley
Aaron Meadows
Sue Noack
Scott Perkins
Renata Sos
Lamar Thorpe
Timothy Haile,
Executive Director
2999 Oak Road
Suite 100
Walnut Creek
CA 94597
PHONE: 925.256.4700
FAX: 925.256.4701
www.ccta.net
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2024/February 6 2024 RTPC Memo_Final.docx
MEMORANDUM
To: Matt Todd, TRANSPAC
Chris Weeks, SWAT
Robert Sarmiento, TRANSPLAN
Sai Midididdi, TVTC
John Nemeth, WCCTAC
Sivakumar Natarajan, LPMC
From: Timothy Haile, Executive Director
Date: February 6, 2024
Re: Items of interest for circulation to the Regional Transportation Planning Committees (RTPCs)
At its January 17, 2024 meeting, the Authority discussed the following items, which may be of interests to the Regional Transportation Planning Committees:
A. Quarterly Project Status Report for October – December 2023 Recommendation: This was an informational item only; no staff recommendation at this time.
Action: The Authority Board received an informational report of the current Measure projects.
B. Innovate 680 – Shared Mobility Hubs (Project 8009.04) (Project) – Authorization to Issue Request for Proposals (RFP) No. 24‐1 for Environmental and Engineering Services
Recommendation: Staff sought authorization to issue RFP No. 24‐1 to obtain proposals from firms interested in providing the Authority with environmental and engineering services for the Project.
RTPC Memorandum
February 6, 2024
https://cctauthority.sharepoint.com/sites/Common/09Correspondences/RTPC Memos/2024/February 6 2024 RTPC Memo_Final.docx Action: The Authority Board authorized staff to issue RFP No. 24‐1 to obtain proposals from firms interested in providing the Authority with environmental and engineering services for the Project.
C. Quarterly Project Status Report for Transportation for Livable Communities and Pedestrian, Bicycle, and Trail Facilities Projects for October – December 2023
Recommendation: This was an informational item only; no staff recommendation at this time.
Action: The Authority Board received an informational report of the current Measure projects.
D. Appointment of an Authority Board Member to Represent East Contra Costa County to Serve on a Sub‐Committee of the Authority Board to Oversee the Countywide Transportation Plan 2050 (CTP2050) Development
Recommendation: Staff sought appointment of one additional Authority Board member from East Contra Costa County to serve on the CTP2050 Sub‐Committee to help guide the development of the CTP2050.
Action: The Authority Board appointed Commissioner Thorpe as the East Contra Costa County representative from the Authority Board to serve on the CTP 2050 Sub-Committee to help guide the development of the CTP2050.
Authority Board Meeting MINUTES
MEETINGDATE: Wednesday, January 17, 2024
MINUTESPREPAREDBY: Tarienne Grover
MEMBERSPRESENT: STAFFPRESENT: MEMBERS ABSENT:
Newell Arnerich, Vice Chair
Paul Fadelli, Commissioner
Loella Haskew, Commissioner
Chris Kelley, Commissioner
Aaron Meadows, Commissioner
Colin Clarke
Tarienne Grover
Timothy Haile
Jack Hall
John Hoang
Federal Glover, Chair/MTC Rep.
Ken Carlson, Commissioner
Scott Perkins, Commissioner
Lamar Thorpe, Commissioner
H.E. Christian Peeples, Ex-Officio Rep.
Sue Noack, Commissioner/MTC Rep. Stephanie Hu
Renata Sos, Commissioner
Mark Foley, Ex-Officio Rep.
Lindy Johnson
Rashida Kamara
Brian Kelleher
Matt Kelly
Daniel Mermelstein
Hisham Noeimi
Emily Owen
Ivan Ramirez
Ying Smith
Yuliana Tjeng
Amara Morrison, Legal Counsel
1. CONVENE MEETING: Federal Glover, Chair
DISCUSSION: Vice Chair Arnerich convened the meeting at 6:00 PM. Chair Glover, Commissioners Carlson, Perkins, and Thorpe, and Rep. Peeples were absent. Rep.
Peeples attended remotely as a member of the public.
2. PLEDGE OF ALLEGIANCE
3. PUBLIC COMMENT: Members of the public are invited to address the Authority regarding any item that is not listed on the agenda. Please refer to the Teleconferencing Special Notice for Public Comment guidelines.
DISCUSSION: There were no public comments on items not on the agenda.
4. PRESENTATIONS
CONSENT CALENDAR
Authority Board Meeting MINUTES
January 17, 2024
ACTION: Commissioner Sos moved to approve the consent calendar, seconded by Commissioner Haskew. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes-None
Absent-Chair Glover, Commissioner Carlson, Commissioner Perkins, Commissioner Thorpe Abstain-None
5. APPROVAL OF MINUTES
A. Authority Board Minutes of December 20, 2023
6. Administration & Projects Committee - Consent:
A. Accept Monthly Accounts Payable Invoice Report for November 2023 Recommendation: Staff seeks acceptance of the monthly accounts payable invoice report for November 2023.
B. Quarterly Project Status Report for October – December 2023 Recommendation: This is an informational item only; no staff recommendation at this time.
C. Approval of the Annual Single Audit for the Fiscal Year Ended June 30, 2023 Recommendation: Staff seeks approval of the Single Audit for the fiscal year ended June 30, 2023.
D. Innovate 680 – Shared Mobility Hubs (Project 8009.04) (Project) – Authorization to Issue Request for Proposals (RFP) No. 24-1 for Environmental and Engineering Services
Recommendation: Staff seeks authorization to issue RFP No. 24-1 to obtain proposals from firms interested in providing the Authority with environmental and engineering services for the Project.
E. Interstate 680/State Route 4 Interchange Improvements, Phases 1, 2A, and 4 (Project 6001) (Project) – Authorization to Execute Utility Agreement No. 662 with Crimson Pipeline LLC (Crimson) to Provide Design Services Recommendation: Staff seeks authorization for the Chair to execute Utility Agreement No. 662, as amended, with Crimson in an amount not-to-exceed $275,000, to provide complete design, 100 percent Plans, Specifications, and Estimates to relocate the Crimson oil 20-inch pipeline in conflict with the Project, and to allow the Executive Director or designee to make any non-substantive changes to the language.
Authority Board Meeting MINUTES
January 17, 2024
F. Legislative Update
Recommendation: Staff will provide an update on legislation, along with addressing any questions that may arise. The Authority may take action on any item presented in the attachment or any State or Federal legislation pertaining to the Authority’s legislative program.
7. Planning Committee - Consent:
A. Quarterly Project Status Report for Transportation for Livable Communities and Pedestrian, Bicycle, and Trail Facilities Projects for October – December 2023 Recommendation: This is an informational item only; no staff recommendation at this time.
B. East Bay Regional Park District (EBRPD) – Iron Horse Trail Rehabilitation (Alcosta Boulevard to Montevideo Drive), 2024 South County (Project 130033) (Project) – Request for Approval of Resolution 24-01-G Programming and Appropriating $500,000 in Annual Agencywide Share of Measure J Pedestrian, Bicycle and Trail Facilities (PBTF) Funds for Construction Phase
Recommendation: Staff seeks approval of Resolution 24-01-G, which will program and appropriate Measure J PBTF (Program 13) funds in the amount of $500,000 to the EBRPD, for the construction phase of the Project.
C. City of Concord – Approval of Resolution 19-37-G (Rev 2) to Reprogram and Reallocate its $20,072 Savings from the Design Phase to the Willow Pass Road Repaving (Project 120047) (Project) – Construction Phase Recommendation: Staff seeks approval of Resolution 19-37-G (Rev 2) and authorization to reprogram and reallocate (a funding resolution action to extend 19-37-G (Rev 1) past its current expiration of June 19, 2024) Measure J Transportation for Livable Communities project savings in the amount of $20,072 from the design phase to the construction phase of the Project.
D. City of Concord – Approval of Resolution 19-36-G (Rev 2) to Appropriate $715,000, and Reprogram and Reallocate its $21,836 Savings from the Design/Right-of-Way (ROW) Phase, to the Willow Pass Road Safe Routes to Transit Improvements (Project 120050) (Project) – Construction Phase
Recommendation: Staff seeks approval of Resolution 19-36-G (Rev 2) and authorization to appropriate $715,000 in previously programmed funds, and reprogram and reallocate (a funding resolution action to extend 19-36-G past its current expiration of June 19, 2024) Measure J Transportation for Livable Authority Board Meeting MINUTES
January 17, 2024
Communities (TLC) project savings in the amount of $21,836 from the design/ROW phase for a total of $736,836 to the construction phase of the Project, which will not modify the previously approved programmed funds from the TLC program.
REGULAR AGENDA ITEMS
8. Administration & Projects Committee - Regular:
A. Accept Annual Audit Reports – Annual Comprehensive Financial Report and Auditor’s Report to the Authority Board for the Fiscal Year Ended June 30, 2023 Recommendation: Staff will provide an overview of the reports, along with addressing any questions that may arise. Staff seeks acceptance of the annual audit reports for the fiscal year ended June 30, 2023.
ACTION: Commissioner Noack moved to accept the Annual Comprehensive Financial Report and Auditor’s Report to the Authority Board for the fiscal year ended June 30, 2023, seconded by Commissioner Meadows. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes-None
Absent-Chair Glover, Commissioner Carlson, Commissioner Perkins, Commissioner Thorpe
Abstain-None
DISCUSSION: Regular Agenda Item 9A was taken out of order and heard prior to Regular Agenda Item 8A.
Brian Kelleher, Chief Financial Officer, discussed the award of the Certificate of Achievement from the Government Accounting Standards Board, provided an overview of the Annual Comprehensive Financial Report, discussed the analysis statement of net position and activities, provided a financial summary of expenditures, revenues, and debt service, discussed disclosures in the financial statements, statistics, and the ten-year trends. He introduced David Alvey with Maze and Associates to provide an overview of the Auditor’s Report.
Mr. Alvey discussed the management letter, memorandum of internal controls, audit process, and announced that there is an unmodified opinion on the Authority’s audit and that the Authority has a clean audit.
Commissioners provided comments. Staff responded to comments from commissioners.
Authority Board Meeting MINUTES
January 17, 2024
B. NEW ITEM: Consideration to Reinstitute the Salary and Benefits Ad-Hoc Committee (SBC) of the Authority Board and Authorization to Execute Agreement No. 682 with Gallagher Benefit Services, Inc. (Gallagher) to Conduct a Total Compensation Study (TCS)
Recommendation: Staff seeks Authority Board approval to reinstitute the SBC with an overall objective to recommend a three-year compensation plan to the Authority Board on or before June 2024 with an effective date of July 1, 2024, appoint five (5) Authority Board members to serve on the SBC, and authorization for the Chair to execute Agreement No. 682 with Gallagher in an amount not-to-exceed $40,000 to conduct a TCS.
ACTION: Commissioner Noack moved to authorize staff to reinstitute the Salary and Benefits Ad-Ho Committee (SBC) with an overall objective to recommend a three-year compensation plan to the Authority Board on or before June 2024 with an effective date of July 1, 2024, appoint Chair Glover, Vice Chair Arnerich, and Commissioners Kelley, Perkins, and Thorpe to serve on the SBC, and authorize the Chair to execute Agreement No. 682 with Gallagher Benefit Services, Inc. in an amount not-to-exceed $40,000 to conduct a Total Compensation Study, seconded by Commissioner Sos. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes-None
Absent-Chair Glover, Commissioner Carlson, Commissioner Perkins, Commissioner Thorpe
Abstain-None
DISCUSSION: Tarienne Grover, Director, Administrative Services, provided a background and overview from the prior TCS, an overview of the current TCS and procurement process to select Gallagher, need to reinstitute the SBC and appoint five members of the Authority Board to serve on the SBC to oversee the development of the TCS.
Commissioner Noack nominated Chair Glover, Vice Chair Arnerich, and Commissioners Kelley, Perkins, and Thorpe to serve on the SBC, seconded by Commissioner Sos.
C. NEW ITEM: State Route 4 Mokelumne Bike Trail/Pedestrian Overcrossing (Project 5002b) – Approval to Suspend Future Retention Withholdings and Partial Release of Retention to Joseph J. Albanese, Inc. (JJA) for Construction Services Performed under Construction Contract Agreement No. 561
Recommendation: Staff seeks approval of Resolution 24-03-P, which authorizes suspension of future retention withholdings and partial release of retention to JJA, in the amount of $443,466.29, for construction services performed under construction contract Agreement No. 561.
Authority Board Meeting MINUTES
January 17, 2024
ACTION: Commissioner Haskew moved to approve Resolution 24-03-P, which authorizes suspension of future retention withholdings and partial release of retention to Joseph J. Albanese, Inc., in the amount of $443,466.29, for construction services performed under construction contract Agreement No. 561, seconded by Commissioner Meadows. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes-None
Absent-Chair Glover, Commissioner Carlson, Commissioner Perkins, Commissioner Thorpe
Abstain-None
DISCUSSION: Ivan Ramirez, Director, Construction, discussed the design issues and progress on the project, and request to release partial retention on the project.
Commissioners provided comments.
9. Planning Committee - Regular:
A. Richmond Ferry Service Performance and Financial Outlook Update Recommendation: Staff from the Water Emergency Transportation Authority will provide an update on the Richmond ferry’s performance post COVID-19 and the financial outlook. Staff seeks input from the Authority Board on whether to consider and evaluate possible options moving forward for service starting in July 2024.
DISCUSSION: Regular Agenda Item 9A was taken out of order and heard prior to Regular Agenda Item 8A.
Ying Smith, Director, Mobility Programs introduced the item and Seamus Murphy and Mike Gougherty with the Water Emergency Transportation Authority (WETA).
Mr. Murphy discussed the business plan for WETA through 2050, discussed the success of the Richmond ferry service recovery after COVID-19, discussed the potential option to convert to a zero-emission service, and announced the award of funding for electrification at the Richmond ferry terminal. Mr. Gougherty discussed the background of the Richmond ferry service, the current recovery phase and shift in travel demand patterns, improvements such as fare reduction and restructuring of services offered to increase trips, shift to a decrease in farebox recovery, ridership trends, Richmond trip utilization, overview of Regional Measure 3 (RM3) funding for expansion and enhancement projects and operations, and RM3 fiveyear Operating Plan key assumptions and projections.
Ms. Smith requested input from the Authority Board on whether to consider and evaluate possible options for service starting in July 2024.
Authority Board Meeting MINUTES
January 17, 2024
Commissioners provided comments. Authority and WETA staff responded to comments from Commissioners.
Commissioners were in consensus that staff consider and evaluate possible options for service starting in July 2024.
B. NEW ITEM: Appointment of an Authority Board Member to Represent East Contra Costa County to Serve on a Sub-Committee of the Authority Board to Oversee the Countywide Transportation Plan 2050 (CTP2050) Development Recommendation: Staff seeks appointment of one additional Authority Board member from East Contra Costa County to serve on the CTP2050 Sub-Committee to help guide the development of the CTP2050.
ACTION: Commissioner Meadows moved to appoint Commissioner Thorpe as the Authority Board Member representative from East Contra Costa County to serve on the Countywide Transportation Plan (CTP) 2050 Sub-Committee to help guide the development of the CTP2050, seconded by Commissioner Sos. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes-None
Absent-Chair Glover, Commissioner Carlson, Commissioner Perkins, Commissioner Thorpe
Abstain-None
DISCUSSION: John Hoang, Director, Planning, discussed the background and provided a brief overview of the desire to appoint a fourth Authority Board Member to serve on the CTP2050 Sub-Committee to represent East Contra Costa County.
Commissioners provided comments.
Commissioner Meadows nominated Commissioner Thorpe to serve on the CTP2050 Sub-Committee, seconded by Commissioner Sos.
10. CORRESPONDENCE AND COMMUNICATIONS
A. Letter dated December 15, 2023 from the Transportation Partnership and Cooperation Committee (TRANSPAC) RE: Appointment of TRANSPAC Representatives to the CCTA Board
B. Letter dated January 8, 2024 from the Easy County Transportation Planning Committee (TRANSPLAN) RE: New Technical Coordinating Committee Appointments
11. ASSOCIATED COMMITTEE REPORTS
Authority Board Meeting MINUTES
January 17, 2024
A. Central County (TRANSPAC): There is no regular meeting scheduled for January 2024.
B. East County (TRANSPLAN): Notice of Cancellation for the regular meeting on January 11, 2024
C. Southwest County (SWAT): Notice of Cancellation for the regular meeting on January 8, 2024
D. West County (WCCTAC): The regular meeting on December 8, 2023 was cancelled.
12. AUTHORITY BOARD AND STAFF COMMENTS
A. Chair's Comments and Reports
DISCUSSION: Vice Chair Arnerich announced his attendance at the Transportation Research Board 103rd Annual Meeting in Washington, D.C. from January 7-11, 2024, and discussed the meetings he attended with Authority staff while in Washington, D.C.
B. Commissioners' and Ex-Officio Representatives’ Comments and Reports on Activities and Meetings
DISCUSSION: Rep. Noack provided an update on action taken by the Metropolitan Transportation Commission to take enabling legislation to an order to get a regional transportation measure in 2026 or later with a transit coordination approach.
Rep. Foley thanked the Authority Board for their support and provided an update on the Bay Area Rapid Transit Next Generation Fare Gates project.
C. Executive Staff Comments
DISCUSSION: Timothy Haile, Executive Director, discussed the Transportation Research Board 103rd Annual Meeting in Washington, D.C., meetings about GoMentum Station
2.0 and workforce development, meetings with labor and university partners, the Workforce Development Board, and Mineta Transportation Institute, and the Automated.Connected.Electric.Shared Mobility Coalition meeting with Board Members, discussed the potential invitation to testify to Congress, provided a GoBiz update, and announced the podcast with Rep. Foley to discuss safety initiatives, projects, and the fiscal cliff at the Bay Area Rapid Transit District.
13. CALENDAR
A. January, February, March, and April 2024
Authority Board Meeting MINUTES
January 17, 2024
B. Calendar of Upcoming Events
14. CLOSED SESSION
A. Conference with Legal Counsel - Anticipated Litigation Significant exposure to litigation pursuant to Government Code Section 54956.9(d) (2) – 1 case
DISCUSSION: Commissioners, staff, and legal counsel convened into Closed Session at 7:25 PM.
15. RECONVENE IN OPEN SESSION
A. Report on Action Taken in Closed Session
DISCUSSION: Commissioners, staff, and legal counsel returned to Open Session at 7:55 PM. Vice Chair Arnerich announced that there is no reportable action.
16. ADJOURNMENT to the next regular meeting proposed for February 21, 2024 at 6:00 PM.
DISCUSSION: The meeting was adjourned at 7:55 PM.