COMMISSIONERS
Newell Arnerich,
Chair
Lamar HernandezThorpe, Vice Chair
Ken Carlson
Paul Fadelli
Federal Glover
Loella Haskew
Chris Kelley
Aaron Meadows
Sue Noack
Scott Perkins
Renata Sos
Timothy Haile,
Executive Director
2999 Oak Road
Suite 100
Walnut Creek
CA 94597
PHONE: 925.256.4700
FAX: 925.256.4701
www.ccta.net
MEMORANDUM
To: Matt Todd, TRANSPAC
Chris Weeks, SWAT
Robert Sarmiento, TRANSPLAN
Sai Midididdi, TVTC
John Nemeth, WCCTAC
Shawn Knapp, LPMC
From: Timothy Haile, Executive Director
Date: May 24, 2024
Re: Items of interest for circulation to the Regional Transportation Planning Committees (RTPCs)
At its May 15, 2024 meeting, the Authority discussed and approved the following agenda item recommendations, which may be of interests to the Regional Transportation Planning Committees:
A. The Authority Board approved Resolution 24‐18‐P, which authorized submittal of an allocation request to the Metropolitan Transportation Commission, in the amount of $479,000 in RM3 funds, for the Preliminary Engineering phase to complete environmental studies and design engineering for the Martinez Amtrak Shared Mobility Hub, Phase 1 (Project 8009.04).
B. The Authority Board authorized the Chair to execute Amendment No. 2 to Agreement No. 539 with Advanced Mobility Group, Amendment No. 2 to Agreement No. 549 with the University of California Berkeley, and Amendment No. 2 to Agreement No. 566 with Telegra, Inc. to extend the agreement termination dates to September 30, 2025, with no increase in budget, and allowed the Executive Director or designee to make any non‐ RTPC Memorandum
May 24, 2024
substantive changes to the language for Bay Area Mobility‐on‐Demand (MOD)/ Mobility‐as‐a‐Service (Project 8009.05).
C. The Authority Board approved Resolution 24‐13‐G authorizing the State Transit Assistance Population‐Based fund distribution percentages by transit operator for Fiscal Year (FY) 2024‐25 through FY 2027‐28 and directed staff to forward distribution percentages to the Metropolitan Transportation Commission.
D. The Authority Board authorized the Chair to execute Funding Memorandum of Understanding Agreement No. 679, as revised, with Contra Costa County for the Authority to receive $1,470,000 in Measure X funding to support implementation of the Accessible Transportation Strategic Plan, authorized the funds to be used for the tasks identified in the Service Plan in Agreement No. 679, and allowed the Executive Director or designee to make any non‐ substantive changes to the language.
E. The Authority Board approved the proposed work plan for the 2022-2026 Contra Costa Community-Based Transportation Plans cycle and authorized staff to retain a consultant team through the On‐Call Planning Bench.
F. The Authority Board approved the draft Calendar Years 2022 & 2023 Growth Management Program Compliance Checklist for distribution to local jurisdictions and sought feedback on potential additions to the Checklist.
G. The Authority Board approved Resolution 24-16-G, which approved the Transportation Fund for Clean Air 40% Fund Policy.
*To view the full meeting packet with additional agenda item information, please visit our meetings webpage here. Attachments to the Authority Board packet can be found in the Administration and Projects Committee and Planning Committee packets as referenced in the staff report.
Authority Board Meeting MINUTES
MEETINGDATE: Wednesday, May 15, 2024
MINUTESPREPAREDBY: Tarienne Grover
MEMBERSPRESENT: STAFFPRESENT: MEMBERSABSENT:
Newell Arnerich, Vice Chair
Ken Carlson, Commissioner
Lamar Hernandez-Thorpe,
Commissioner
Loella Haskew, Commissioner
Chris Kelley, Commissioner
Aaron Meadows, Commissioner
Sue Noack, Commissioner/MTC
Rep. Scott Perkins, Commissioner
Renata Sos, Commissioner
Rita Xavier, Commissioner Alt.
Colin Clarke Federal Glover, Commissioner/MTC Rep.
Andy Dillard Mark Foley, Ex-Officio Rep.
Tarienne Grover H.E. Christian Peeples, Ex-Officio Rep.
Timothy Haile
Jack Hall
John Hoang
Stephanie Hu
Lindy Johnson
Rashida Kamara
Matt Kelly
Daniel Mermelstein
Hisham Noeimi
Emily Owen
Ivan Ramirez
Ying Smith
Yuliana Tjeng
Jay Zhang
Amara Morrison, Legal Counsel
1. CONVENE MEETING: Newell Arnerich, Chair
DISCUSSION: Chair Arnerich convened the meeting at 6:00 PM. Commissioners Fadelli and Glover, and Reps. Foley and Peeples were absent. Commissioner Alt. Xavier attended on behalf of Commissioner Fadelli. Vice Chair Hernandez-Thorpe had not yet arrived.
2. PLEDGE OF ALLEGIANCE
3. PUBLIC COMMENT: Members of the public are invited to address the Authority regarding any item that is not listed on the agenda. Please refer to the Teleconferencing Special Notice for Public Comment guidelines.
DISCUSSION: Bruce Ohlson, Bike East Bay
4. PRESENTATIONS
CONSENT CALENDAR
Authority Board Meeting MINUTES
May 15, 2024
ACTION: Commissioner Haskew moved to approve the consent calendar, seconded by Commissioner Sos. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes-None
Absent-Vice Chair Hernandez-Thorpe, Commissioner Glover Abstain-None
5. APPROVAL OF MINUTES
A. Authority Board Minutes of April 17, 2024
6. Administration & Projects Committee - Consent:
A. Accept Monthly Accounts Payable Invoice Report for March 2024 Recommendation: Staff seeks acceptance of the monthly accounts payable invoice report for March 2024.
B. Accept Quarterly Sales Tax Revenue Report for the Period Ended December 31, 2023
Recommendation: Staff seeks acceptance of the quarterly sales tax revenue report for the period ended December 31, 2023.
C. Accept Quarterly Cash and Investment Report for the Period Ended March 31, 2024 Recommendation: Staff seeks acceptance of the quarterly cash and investment report for the period ended March 31, 2024.
D. Accept Internal Accounting Report for the Nine Months Ended March 31, 2024 Recommendation: Staff seeks acceptance of the Internal Accounting Report for the nine months ended March 31, 2024.
E. Approval of Proposed Actions to Various Funding Resolutions Recommendation: Staff seeks approval of Resolution 10-03-P (Rev 6), which will extend the term of the resolution to June 30, 2027 with the Bay Area Rapid Transit, Resolution 12-08-P (Rev 5), which will extend the term of the resolution to June 30, 2026 with the City of Hercules, and Resolution 21-14-P (Rev 1), which will terminate the resolution with the Town of Moraga.
Authority Board Meeting MINUTES
May 15, 2024
F. Accept Various Consultant Agreement Amendments
Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 3 to Agreement No. 499 with Mark Thomas & Company, Inc. to extend the agreement termination date to June 30, 2025, with no increase in budget, and Amendment No. 1 to Agreement No. 586 with Regional Government Services to extend the agreement termination date to June 30, 2025, with no increase in budget.
G. Approval of the Authority's Investment Policy for Fiscal Year (FY) 2024-25 Recommendation: Staff seeks approval of Resolution 24-24-A, which will adopt the Authority’s Investment Policy for FY 2024-25.
H. Innovate 680:
1. Martinez Amtrak Shared Mobility Hub, Phase 1 (Project 8009.04) (Project) – Approval to Submit a Regional Measure 3 (RM3) Allocation Request Recommendation: Staff seeks approval of Resolution 24-18-P, which will authorize submittal of an allocation request to the Metropolitan Transportation Commission, in the amount of $479,000 in RM3 funds, for the Preliminary Engineering phase to complete environmental studies and design engineering for the Project.
2. Bay Area Mobility-on-Demand (MOD)/ Mobility-as-a-Service (Project 8009.05) – Authorization to Execute Amendment No. 2 to Agreement No. 539 with Advanced Mobility Group (AMG), Amendment No. 2 to Agreement No. 549 with the University of California, Berkeley (UC Berkeley), and Amendment No. 2 to Agreement No. 566 with Telegra, Inc. (Telegra) for Completion of Tasks and Launching MOD Application Support Services Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 2 to Agreement No. 539 with AMG, Amendment No. 2 to Agreement No. 549 with UC Berkeley, and Amendment No. 2 to Agreement No. 566 with Telegra to extend the agreement termination dates to September 30, 2025, with no increase in budget, and to allow the Executive Director or designee to make any non-substantive changes to the language.
I. Authorization to Execute Amendment No. 3 to Agreement No. 442 with Endsight to Provide Information Technology (IT) Support and Services for Fiscal Years (FY) 2024-25 to FY 2025-26
Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 3 to Agreement No. 442 with Endsight, in the amount of $200,000, for a new total not-to-exceed agreement value of $760,000, to provide IT support and services related to the Authority’s computer and server network and to allow the Executive Director or designee to make any non-substantive changes to the Authority Board Meeting MINUTES
May 15, 2024
language. This amendment will extend the agreement termination date from June 30, 2024 to June 30, 2026.
J. GoMentum Station – Authorization to Execute Amendment No. 1 to Task Order No. 1 Under Letter Agreement No. 601 with Fennemore LLP dba Fennemore Wendel (Fennemore) for Legal Services
Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 1 to Task Order No. 1 under Letter Agreement No. 601 with Fennemore in an amount not-to-exceed $94,000, to provide legal services, and to allow the Executive Director or designee to make any non-substantive changes to the language.
K. Approval of Agreement No. 698 with KNN Public Finance (KNN) for Municipal Advisory Services
Recommendation: Staff seeks authorization for the Chair to execute Agreement No. 698 with KNN, in the amount of $120,000, to provide on-call municipal advisory services, and to allow the Executive Director or designee to make any nonsubstantive changes to the language. The term of the agreement will be for three years, $40,000 per year, with the option for two additional one-year extensions.
L. Legislative Update
Recommendation: Staff will provide an update on legislation, along with addressing any questions that may arise. The Authority may take action on any item presented in the attachment or any State or Federal legislation pertaining to the Authority’s legislative program.
7. Planning Committee - Consent:
A. Approval of Resolution 24-13-G Authorizing the Proposed Distribution of State Transit Assistance (STA) Population-Based Funding to Contra Costa County Public Transit Service Providers for Fiscal Year (FY) 2024-25 through FY 2027-28 Recommendation: Staff seeks approval of Resolution 24-13-G authorizing the STA Population-Based fund distribution percentages by transit operator for FY 2024-25 through FY 2027-28 and authorization to direct staff to forward distribution percentages to the Metropolitan Transportation Commission.
B. Authorization to Execute Revised Amendment No. 3 to Agreement No. 590 with Lyons-Newman Consulting (Lyons-Newman) to Provide Services in Support of the Accessible Transportation Strategic Plan Task Force's Assignment to Develop and Seat a Coordinating Entity for Accessible Transportation Services in Contra Costa County
Authority Board Meeting MINUTES
May 15, 2024
Recommendation: Staff seeks authorization for the Chair to execute Revised Amendment No. 3 to Agreement No. 590 with Lyons-Newman in a not-to-exceed amount of $40,000, for a new total agreement value of $110,000, which is funded by Measure X funds, extend the termination date to September 30, 2024, and to allow the Executive Director or designee to make any non-substantive changes to the language.
C. Authorization to Execute Funding Memorandum of Understanding (MOU) Agreement No. 679, Revised, with Contra Costa County for $1,470,000 of Measure X Funds to Support Implementation of the Accessible Transportation Strategic Plan Recommendation: Staff seeks authorization for the Chair to execute Funding MOU Agreement No. 679, as revised, with Contra Costa County for the Authority to receive $1,470,000 in Measure X funding, authorize the funds to be used for the tasks identified in the Service Plan in Agreement No. 679, and to allow the Executive Director or designee to make any non-substantive changes to the language.
D. Approval of Proposed Actions to Various Funding Resolutions Recommendation: Staff seeks approval of the following resolutions: 1) Resolution 21-29-G (Rev 1), which will terminate the fully expended and reimbursed resolution with the City of Orinda; 2) Resolution 21-13-G (Rev 1), which will terminate the fully expended and reimbursed resolution with the City of San Pablo; 3) Resolution 21-11-G (Rev 1), which will terminate the fully expended and reimbursed resolution with Contra Costa County; 4) Resolution 19-35-G (Rev 2), which will terminate the fully expended and reimbursed resolution with the City of San Pablo; 5) Resolution 17-53-G (Rev 2), which will terminate the fully expended and reimbursed resolution with the City of Martinez; 6) Resolution 15-02-G (Rev 6), which will terminate the fully expended and reimbursed resolution with the East Bay Regional Park District; and 7) Resolution 12-61-G (Rev 6), which will terminate the fully expended and reimbursed resolution with the City of Orinda.
E. Approval of the Proposed Workplan for the 2022-2026 Cycle of Contra Costa Community-Based Transportation Plans (CBTPs)
Recommendation: Staff seeks approval of the proposed work plan for the 2022- 2026 CBTP cycle and authorization for retention of a consultant team through the On-Call Planning Bench.
REGULAR AGENDA ITEMS
8. Administration & Projects Committee - Regular:
A. Update on the External Affairs Department and Strategic Communications Roadmap Authority Board Meeting MINUTES
May 15, 2024
Recommendation: This is an informational item only; no staff recommendation at this time.
DISCUSSION: Lindy Johnson, Director, External Affairs, provided an update on the communications strategic roadmap, identification of the audience and stakeholders that the Authority seeks to reach, update on communication activities and community engagement including the community event series, video about the Authority, collateral, podcasts, media relations, increase in social media, website maintenance and improvements, and technical outreach support. Ms. Johnson discussed the next steps including updating the Authority’s brand, deploying a relationship management database, producing an e-newsletter, increasing digital marketing, and improving public outreach to seniors and students.
Commissioners provided comments. Staff responded to comments from commissioners.
Vice Chair Hernandez-Thorpe arrived at 6:16 PM.
B. Organizational Assessment (Study) Findings
Recommendation: Staff will discuss the findings from the Study and the recommendations from the Draft Implementation Action Plan (IAP). Staff seeks acceptance of the Draft IAP.
ACTION: Commissioner Perkins moved to accept the Draft Implementation Action Plan, seconded by Commissioner Kelley. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes-None
Absent-Commissioner Glover
Abstain-None
DISCUSSION: Tarienne Grover, Director, Administrative Services, discussed the key findings and recommendations from the Organizational Assessment, recommendations in the Implementation Action Plan which included improving internal communications, developing a sustainable leadership structure and reduction in the Executive Director’s span of control, consultant management and best practices, organizational development including the development of a staffing plan, and the development of a strategic plan, staffing plan, and communications engagement strategy for the CCTA 4.0 initiative. Ms. Grover further discussed the proposed organizational structure including two reclassifications, ten new classifications, and two new full-time equivalent positions, and the nexus with the Total Compensation Study (TCS) to evaluate these recommendations and bring them to the Authority Board for approval with the TCS.
Authority Board Meeting MINUTES
May 15, 2024
Commissioners provided comments. Staff responded to comments from commissioners.
9. Planning Committee - Regular:
A. Approval to Distribute the Draft Measure J Calendar Years (CY) 2022 & 2023 Growth Management Program (GMP) Compliance Checklist (Checklist) for Allocation of Fiscal Year 2023-24 and 2024-25 Local Street Maintenance and Improvement Funds
Recommendation: Staff seeks approval of the draft CY 2022 & 2023 GMP Checklist for distribution to local jurisdictions and seeks feedback on potential additions to the Checklist.
ACTION: Commissioner Haskew moved to approve the draft Calendar Years 2022 & 2023 Growth Management Program Checklist for distribution to local jurisdictions, seconded by Commissioner Noack. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes-None
Absent-Commissioner Glover
Abstain-None
DISCUSSION: Matt Kelly, Senior Transportation Planner, provided a background of the GMP Checklist, requirements of the checklist to demonstrate compliance with the GMP such as an action plan, local development mitigation program, housing options and job opportunities, traffic impact studies, participation in cooperative, multi-jurisdictional planning, a five-year Capital Improvement Program, Transportation System/Demand Management program, a voter-approved Urban Limit Line, Measure J Growth Management element, posting of signs, Maintenance of Effort requirements, and submittal of Local Streets and Roads reporting forms.
Commissioners provided comments. Staff responded to comments from commissioners.
B. NEW ITEM: Approval of the Transportation Fund for Clean Air (TFCA) 40% Fund Policy
Recommendation: Staff seeks approval of Resolution 24-16-G, which will approve the TFCA 40% Fund Policy.
Authority Board Meeting MINUTES
May 15, 2024
ACTION: Commissioner Noack moved to approve Resolution 24-16-G, which will approve the Transportation Fund for Clean Air 40% Fund policy, seconded by Commissioner Meadows. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes-None
Absent-Commissioner Glover
Abstain-None
DISCUSSION: Ying Smith, Director, Mobility Programs, discussed the current TFCA fund allocation practice, existing 511 Contra Costa program activities and key performance indicators, and the current and new proposed policy for the project development and selection process.
Commissioners provided comments. Staff responded to comments from commissioners.
Public Comment:
Rashidi Barnes, Tri Delta Transit
10. CORRESPONDENCE AND COMMUNICATIONS
11. ASSOCIATED COMMITTEE REPORTS
A. Central County (TRANSPAC): Meeting Report for the regular meeting on May 9, 2024
B. East County (TRANSPLAN): Meeting Report for the regular meeting on May 9, 2024 (Meeting handout if available)
C. Southwest County (SWAT): Notice of Cancellation for the regular meeting on May 6, 2024
D. West County (WCCTAC): Meeting Report for the regular meeting on April 26, 2024 (Meeting handout if available)
12. AUTHORITY BOARD AND STAFF COMMENTS
A. Chair's Comments and Reports
B. Commissioners' and Ex-Officio Representatives’ Comments and Reports on Authority Board Meeting MINUTES
May 15, 2024
Activities and Meetings
DISCUSSION: Commissioner Kelley discussed the Authority’s Community Event Series and urged her fellow commissioners to sign-up to attend an event.
Commissioner Perkins thanked Authority staff for attending the Truck Time Event on May 4, 2024, and holding the Redefining Mobility Summit in the City of San Ramon on May 7, 2024.
Commissioner Carlson thanked the Authority for hosting the Redefining Mobility Summit on May 7, 2024, and discussed the success of the event.
Rep. Noack provided an update on Senate Bill 1031 (Wiener).
C. Executive Staff Comments
DISCUSSION: Timothy Haile, Executive Director, introduced Andrew Dillard as the Authority’s new Senior Engineer. Mr. Dillard provided an introduction.
Mr. Haile announced the kickoff of the Community Event Series, thanked Kathrina Yip, Jackie Reyes, and Yuliana Tjeng for staffing the Truck Time event, and discussed the media coverage, student showcase, demonstration zone, unveiling of the new Glydcar by Glydways and success of the Redefining Mobility Summit. Mr.
Haile further thanked staff for their efforts and hard work including numerous grant submittals including the Congestion Relief Program, Rebuilding American Infrastructure with Sustainability and Equity discretionary grant program, Mega Program grant and innovative financing grant with the Build America Bureau.
Chair Arnerich provided comments.
13. CALENDAR
A. May, June, July, and August 2024
B. Calendar of Upcoming Events
14. ADJOURNMENT to the next regular meeting proposed for June 12, 2024 at 6:00 PM.
DISCUSSION: The meeting was adjourned at 7:59 PM.