MINUTES OF THE
REGULAR MEETING – CITY COUNCIL
August 5, 2024
City Council Meeting Minutes Page 1 August 5, 2024
Mayor Rinn called a Regular Meeting of the City Council to order at 7:00 PM, in the Council Chambers, 100 Gregory Lane, Pleasant Hill, CA, complete proceedings of which were electronically recorded. The meeting agenda was posted on the City Hall outdoor bulletin board at 100 Gregory Lane, Pleasant Hill, CA on August 2, 2024, by City Clerk Lyone Conner.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Attendee Name Title Status
Matthew Rinn Mayor Present
Sue Noack Vice Mayor Present
Timothy M. Flaherty Councilmember Present
Allen Vinson Councilmember Present
Zac Shess Councilmember Present
4. CLOSED SESSION REPORT
Mayor Rinn reported that there was a closed session to conduct the City Manager performance review.
5. PRESENTATIONS
5.1 Award of Appreciation to Veronica Dise-Hodge for Service on the Commission on Aging from 2020 - 2024
Mayor Rinn read comments in recognition of Veronica Dise-Hodge for her service on the Commission on Aging and invited her to speak about her experience Veronica expressed her gratitude to the City Council.
5.2 Update Presentation by County Assistant Registrar on 2024 Elections Cycle Contra Costa County Assistant Registrar Helen Nolan gave a presentation on the transparency practices and updated services in the County Elections Office.
5.3 Bike Family Fest at Pleasant Hill Library
Bike Pleasant Hill Elementary organizer Cara DeJong gave a presentation on the September 8, 2024 Bike Fest event and responded to questions from Council members.
6. CITY MANAGER COMMENTS
Ethan Bindernagel, City Manager, reported that:
City Council Meeting Minutes Page 2 August 5, 2024
On August 6, 2024 from 6:00 p.m. – 8:00 p.m., the City will join the Pleasant Hill Police Department in recognizing National Night Out, an annual campaign which promotes Police – Community partnerships and neighborhood comradery. The Commission on Aging is hosting a free workshop on hospice and palliative care options on Monday, August 19, 2024, in the City Hall Council Chambers.
Registration is available online: pleasanthillca.gov/COAEvents The deadline for City Council filing in Districts 1, 2, and 5 is Friday, August 9, 2024.
Residents may determine their district eligibility using the City’s District lookup tool online, and appointments may be made with the City Clerk to file nomination papers.
7. COUNCIL ANNOUNCEMENTS AND REPORTS
7.1 Reports from Councilmembers on Meetings or Conferences Attended at City Expense
Mayor Rinn reported his and Councilmember Flaherty’s attendance at the August 1, 2024 Contra Costa Mayor’s Conference in Hercules, CA.
7.2 Announcements from Councilmembers
All members of the Council reported their attendance at the August 4 Summer Concert.
Councilmember Vinson also reported his attendance at the July 21 Summer Concert.
Vice Mayor Noack reported her attendance at the Berkshire Hathaway Home Services Chili Cookoff and the East Bay Leadership Awards Event.
Councilmember Shess reported his attendance at the Pleasant Hill Blues and Brews Festival and at the East Bay Economic Development quarterly meeting.
Councilmember Flaherty reported his attendance at the Pleasant Hill Blues and Brews Festival.
8. PUBLIC COMMENT
Mayor Rinn opened Public Comment.
No one from the public commented.
Mayor Rinn closed Public Comment.
9. CONSENT CALENDAR
Motion (Vinson/Noack) to Approve consent items 9.1 – 9.5, carried unanimously as follows:
AYES: Flaherty, Noack, Shess, Vinson, Rinn
City Council Meeting Minutes Page 3 August 5, 2024
9.1 Approve Minutes for the Regular City Council Meeting of July 15, 2024
9.2 Approve Checks Dated: July 12, 2024; July 19, 2024; July 26, 2024
9.3 Approve Appointment Recommendation to the Measure K Oversight Committee
9.4 Adopt Resolution No. 46-24 Authorizing the City Manager to Execute a Threeyear Agreement for Professional Services with Peregrine Technologies for a Data Integration Platform Utilizing Supplemental Law Enforcement Services Account (SLESA) Grant Funds
9.5 Adopt Resolution No. 47-24 Authorizing the City Manager to Execute a Renewal Agreement with Axon Enterprises, Inc. for the Purchase of Body-Worn Cameras and Continued Use of Axon's Digital Evidence Management System
9.6 Adopt Resolution No. 48-24 Authorizing the City Manager to Approve the Purchase of Dell Servers, Cisco Server Switches, and VMWare Licenses through Sable Computer, Inc. (dba KIS)
10. ACTION CALENDAR
10.1 Adopt Resolution No. 56-24 Ordering the Increase Levy and Assessment for Assessment District No. 20 (AD 20)
Mayor Rinn invited the Council to recuse themselves from the public hearing, where necessary.
No one from Council recused him or herself.
Mayor Rinn opened the public hearing for the City of Pleasant Hill Assessment District No. 20 (AD 20) and the levy of assessments in Zones 1-6 to fund ongoing maintenance, landscape, and lighting improvements within the City of Pleasant Hill.
The City Clerk declared the completion of the distribution of the assessment ballots as required by law.
City Attorney, Janet Coleson, provided a summary of the proceedings.
Public Works Director, Ann James, provided a staff report and introduced Rick Clark, the Engineer of Record, who gave a summary of the report.
10.1 Adopt Resolution No. 49-24 Declaring the results of the property owner protest ballot proceeding conducted for the levy of increased assessments within Assessment District No. 20 (AD 20) Zone 1
Mayor Rinn opened public comment for item 10.1, Zone 1.
No one from the public commented.
City Council Meeting Minutes Page 4 August 5, 2024
Mayor Rinn closed public comment for item 10.1, Zone 1.
Mayor Rinn invited property owners who had not yet submitted their assessment ballots for Zone 1 and needed additional time or who wished to submit a replacement assessment ballot for Zone 1, to turn them in to the City Clerk.
Mayor Rinn Closed the Public Hearing for item 10.1, Zone 1.
10.1 Adopt Resolution No. 50-24 Declaring the results of the property owner protest ballot proceeding conducted for the levy of increased assessments within Assessment District No. 20 (AD 20) Zone 2
Mayor Rinn opened public comment for item 10.1, Zone 2.
No one from the public commented.
Mayor Rinn closed public comment for item 10.1, Zone 2.
Mayor Rinn invited property owners who had not yet submitted their assessment ballots for Zone 2 and needed additional time or who wished to submit a replacement assessment ballot for Zone 2, to turn them in to the City Clerk.
Mayor Rinn Closed the Public Hearing for item 10.1, Zone 2.
10.1 Adopt Resolution No. 51-24 Declaring the results of the property owner protest ballot proceeding conducted for the levy of increased assessments within Assessment District No. 20 (AD 20) Zone 3
Mayor Rinn opened public comment for item 10.1, Zone 3.
No one from the public commented.
Mayor Rinn closed public comment for item 10.1, Zone 3.
Mayor Rinn invited property owners who had not yet submitted their assessment ballots for Zone 3 and needed additional time or who wished to submit a replacement assessment ballot for Zone 3, to turn them in to the City Clerk.
Mayor Rinn Closed the Public Hearing for item 10.1, Zone 3.
City Council Meeting Minutes Page 5 August 5, 2024
10.1 Adopt Resolution No. 52-24 Declaring the results of the property owner protest ballot proceeding conducted for the levy of increased assessments within Assessment District No. 20 (AD 20) Zone 4
Mayor Rinn opened public comment for item 10.1, Zone 4.
No one from the public commented.
Mayor Rinn closed public comment for item 10.1, Zone 4.
Mayor Rinn invited property owners who had not yet submitted their assessment ballots for Zone 4 and needed additional time or who wished to submit a replacement assessment ballot for Zone 4, to turn them in to the City Clerk.
Mayor Rinn Closed the Public Hearing for item 10.1, Zone 4.
10.1 Adopt Resolution No. 53-24 Declaring the results of the property owner protest ballot proceeding conducted for the levy of increased assessments within Assessment District No. 20 (AD 20) Zone 5A
Mayor Rinn opened public comment for item 10.1, Zone 5A.
No one from the public commented.
Mayor Rinn closed public comment for item 10.1, Zone 5A.
Mayor Rinn invited property owners who had not yet submitted their assessment ballots for Zone 5A and needed additional time or who wished to submit a replacement assessment ballot for Zone 5A, to turn them in to the City Clerk.
Mayor Rinn Closed the Public Hearing for item 10.1, Zone 5A.
10.1 Adopt Resolution No. 54-24 Declaring the results of the property owner protest ballot proceeding conducted for the levy of increased assessments within Assessment District No. 20 (AD 20) Zone 5B
Mayor Rinn opened public comment for item 10.1, Zone 5B.
No one from the public commented.
Mayor Rinn closed public comment for item 10.1, Zone 5B.
Mayor Rinn invited property owners who had not yet submitted their assessment ballots for Zone 5B and needed additional time or who wished to submit a replacement assessment ballot for Zone 5B, to turn them in to the City Clerk.
Mayor Rinn Closed the Public Hearing for item 10.1, Zone 5B.
City Council Meeting Minutes Page 6 August 5, 2024
10.1 Adopt Resolution No. 55-24 Declaring the results of the property owner protest ballot proceeding conducted for the levy of increased assessments within Assessment District No. 20 (AD 20) Zone 6
Mayor Rinn opened public comment for item 10.1, Zone 6.
No one from the public commented.
Mayor Rinn closed public comment for item 10.1, Zone 6.
Mayor Rinn invited property owners who had not yet submitted their assessment ballots for Zone 6 and needed additional time or who wished to submit a replacement assessment ballot for Zone 6, to turn them in to the City Clerk.
Mayor Rinn Closed the Public Hearing for item 10.1, Zone 6.
The City Clerk directed tabulation of the ballots for Zones 1-6 for Assessment District No. 20 to be conducted by the Engineer of record and his Associate. While the ballots were being opened and tabulated, Mayor Rinn opened the next public hearing.
10.2 Adopt Resolution No. 59-24 Ordering the Increase Levy and Assessment for Assessment District No. 22 (AD 22)
Mayor Rinn invited the Council to recuse themselves from the public hearing, where necessary.
No one from Council recused him or herself.
Mayor Rinn opened the public hearing for the City of Pleasant Hill Assessment District No. 22 (AD 22) and the levy of assessments in the Grayson Woods and Gallery Walk Subdivisions, to fund ongoing maintenance, landscape, and lighting improvements within the City of Pleasant Hill.
The City Clerk declared the completion of the distribution of the assessment ballots as required by law.
City Attorney, Janet Coleson, provided a summary of the proceedings.
Public Works Director, Ann James, provided a staff report and introduced Rick Clark, the Engineer of Record, who gave a summary of the report.
City Council Meeting Minutes Page 7 August 5, 2024
10.2 Adopt Resolution No. 57-24 Declaring the results of the property owner protest ballot proceeding conducted for the levy of increased assessments within Assessment District No. 22 (AD 22) Grayson Woods Subdivision
Mayor Rinn opened public comment for item 10.2, Grayson Woods Subdivision.
No one from the public commented.
Mayor Rinn closed public comment for item 10.2, Grayson Woods Subdivision.
Mayor Rinn invited property owners who had not yet submitted their assessment ballots for the Grayson Woods Subdivision and needed additional time or who wished to submit a replacement assessment ballot for the Grayson Woods Subdivision, to turn them in to the City Clerk.
Mayor Rinn Closed the Public Hearing for item 10.2, Grayson Woods Subdivision.
10.2 Adopt Resolution No. 58-24 Declaring the results of the property owner protest ballot proceeding conducted for the levy of increased assessments within Assessment District No. 22 (AD 22) Gallery Walk Subdivision
Mayor Rinn opened public comment for item 10.2, Gallery Walk Subdivision.
The following members of the public commented:
Aaron Woolfson
Shaaron Shigio
Mayor Rinn closed public comment for item 10.2, Gallery Walk Subdivision.
Mayor Rinn invited property owners who had not yet submitted their assessment ballots for the Gallery Walk Subdivision and needed additional time or who wished to submit a replacement assessment ballot for the Gallery Walk Subdivision, to turn them in to the City Clerk.
Mayor Rinn Closed the Public Hearing for item 10.2, Gallery Walk Subdivision.
The City Clerk directed tabulation of the ballots for the Grayson Woods and Gallery Walk Subdivisions for Assessment District No. 22 to be conducted by the Engineer of record and his Associate.
The Engineer of Record required additional time to complete the tabulations for both AD 20 and AD 22.
Mayor Rinn called for a recess at 8:12 p.m.
Mayor Rinn reconvened the meeting at 9:16 p.m.
City Council Meeting Minutes Page 8 August 5, 2024
The City Clerk read the results of the assessment ballots for Assessment District No. 20, Zones 1 – 6.
The City Attorney advised the City Council of the actions they could take as a result of the outcomes of the assessment ballot procedure.
Motion (Flaherty/Vinson) to Approve item 10.1, as amended, carried unanimously as follows:
AYES: Flaherty, Noack, Shess, Vinson, Rinn
The City Clerk read the results of the assessment ballots for Assessment District No. 22, Grayson Woods and Gallery Walk Subdivisions.
The City Attorney advised the City Council of the actions they could take as a result of the outcomes of the assessment ballot procedure.
Motion (Flaherty/Shess) to Approve item 10.2, as amended, carried unanimously as follows:
AYES: Flaherty, Noack, Shess, Vinson, Rinn.
ADJOURNMENT
Mayor Rinn adjourned the meeting at 9:40 p.m. The next Regular City Council meeting will be held on Monday, September 9, 2024, beginning at 7:00 p.m.
LYONE P. CONNER, CITY CLERK