Agenda packet, regular meeting — Pleasant Hill City Council, September 9, 2024

CITY OF PLEASANT HILL

CITY COUNCIL MEETING AGENDA
SEPTEMBER 9, 2024
REGULAR MEETING – 7:00 PM
Watch on YouTube at: www.pleasanthillca.org/councilmeeting The public meeting of the City Council will be held in person at City Hall, 100 Gregory Lane, Pleasant Hill, CA 94523.

A Zoom link is provided herewith as a courtesy, but members of the public are advised that they will only have the option to participate via teleconference using the Zoom platform in the event that a member of the legislative body is approved to attend remotely pursuant to the provisions of Assembly Bill 2449. Meeting link: www.zoom.us; Meeting ID: 861 8692 8608 Passcode: 867641 For information on Public Participation Options see below.

City Council Meeting Agenda Page 1 September 9, 2024
Council Chambers, 100 Gregory Lane, Pleasant Hill, CA 94523 Telephone (925) 671-5267

MAYOR MATTHEW RINN COUNCILMEMBER TIMOTHY FLAHERTY

VICE MAYOR SUE NOACK COUNCILMEMBER ZAC SHESS

COUNCILMEMBER ALLEN VINSON
Options for observing the meeting and participating in public comment are provided below.

Public Communication. The public is welcome to address the City Council on items on the Consent Calendar or other items not listed on the agenda but within the Council’s jurisdiction during the general Public Comment period. There is an opportunity for the public to comment on other agenda items at the time they are discussed. Comments are generally limited to two minutes.

Public Participation Options
1) Watch the Meeting via Youtube Livestream at www.pleasanthillca.org/councilmeeting. 2) Submit Written Comments by 4 pm the Day of the Meeting to [email protected] (comments received by deadline will be provided to the City Council before the meeting). Please specify that the correspondence is for public comment at the Council meeting.
3) Make Public Comment During the Meeting
When the Mayor invites public comment (or public comments on specific agenda items), members of the public may attend the meeting in person and may speak on any matter within the City Council's jurisdiction. Please fill out a speaker's card, available at the entry to the Council Chambers, and turn it in to the City Clerk.

If, due to a disability, a reasonable accommodation is needed to participate in this meeting, please refer to the Providing Accessible Communication to the Public Under the Americans with Disabilities Act and AB 2449 document online at www.pleasanthillca.org/accessiblecommunications and contact the ADA Coordinator 48 hours in advance of the meeting at (925) 671-5267 or via California Relay at 711.

City Council Meeting Agenda Page 2 September 9, 2024
Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available to the public in the City’s Public Records Portal at https://cityarchive.pleasanthillca.org/WebLink/ (click on City Council Agenda Packets) or by contacting the City Clerk at [email protected] or 925-671-5267.

City Council Meeting Recordings and Broadcasts.

Recorded City Council meetings are broadcast on Comcast Channel 28, Wave Channel 1029, and AT&T U-Verse Channel 99 on the Wednesday following the meeting. Video recordings are generally available within 48 hours of the meeting, and may be viewed on the City’s website at www.pleasanthillca.org/MeetingVideos and selecting “City Council” from the meeting groups.

Agendas are Available for Review on the City Hall official noticing bulletin board (100 Gregory Lane), at the Pleasant Hill Police Department (330 Civic Drive), the Pleasant Hill Senior Center (233 Gregory Lane), and on the City’s website at www.pleasanthillca.org/agendas. Agenda packets will be available to the public on the City’s website at the same time as they are made available to the City Council.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CLOSED SESSION REPORT

5. PRESENTATIONS

5.1 Acknowledgment of Ari Kriksciunas as Honorary Mayor for a Day

5.2 Proclamation Recognizing the 20th Annual Community Service Day

5.3 Proclamation Designating September 15 - October 15, 2024 as Hispanic and Latinx Heritage Month

5.4 State of the District Presentation by the Contra Costa Community College District

5.5 Proclamation Recognizing the 75th Anniversary of the Contra Costa Community College District

6. CITY MANAGER COMMENTS:
(Brief updates on pending City business without discussion by the City Council.)

7. COUNCIL ANNOUNCEMENTS AND REPORTS

7.1 Reports from Councilmembers on Meetings or Conferences Attended at City Expense (A) Contra Costa Mayors Conference Hosted by the City of Walnut Creek on September 5, 2024
(B) Other Meetings Attended at City Expense
City Council Meeting Agenda Page 3 September 9, 2024

7.2 Announcements from Councilmembers

8. PUBLIC COMMENT:

The public is welcome at this time to address the City Council on items on the Consent Calendar or other items not listed on the agenda but within the Council’s jurisdiction. There is an opportunity for the public to comment on other agenda items at the time they are discussed.

Comments are limited to two minutes per speaker. To provide public comments, please see the Public Participation Options above.

9. CONSENT CALENDAR: All matters listed under “Consent Calendar” are considered by the Council to be routine and will be enacted by one motion. There will be no separate Council discussion of these items unless requested by a Councilmember prior to the time Council votes on the motion to adopt.

9.1 Approve Minutes for the Special City Council Meeting of August 19, 2024

9.2 Approve Checks Dated: August 16, 2024; August 23, 2024

9.3 Adopt Resolution No. ___-24 Authorizing the City Manager to Execute a Side Letter of Agreement Between the City of Pleasant Hill and the Professional and Confidential Employees Association (PACE) Updating the Salary Schedule for Select PACE Classifications

9.4 Adopt Resolution No. ___ -24 Designating the Chief Human Resources Officer as the Primary Municipal Pooling Authority of Northern California Board Member and the Finance Manager as the Alternate Board Member

9.5 Adopt Resolution No. ___-24 Designating Vice Mayor Sue Noack as a Voting Delegate at the League of California Cities Annual Conference from October 16-18 in Long Beach, California

9.6 Adopt Resolution No. ___-24 Authorizing the City Manager to Execute an Agreement with Sable Computers, Inc. (dba KIS) for Their Services to Replace the City’s Servers.

10. ACTION CALENDAR

10.1 Public Hearing and Introduce Ordinance No. ___-24 Amending the Pleasant Hill Municipal Code Section 18.050.020, Purposes; Section 18.10.050, Applicability of Land Use Development Regulations; Section 18.20.010, Specific Purposes – Summary Of Residential Districts; Section

18.20.030, Development Regulations for all Residential Districts; Section 18.20.040, Additional Development Regulations Corresponding to Schedule 18.20.030; Section 18.20.050, Accessory Structures; Section 18.22.010, Specific Purposes – Summary of Mixed-Use Districts; Section

18.22.040, Additional Development Regulations Corresponding to Schedule 18.25.030; Section

18.50.110, Tree Preservation; Section 18.110.040, Findings (Variances); and Section

18.112.060.B, Other Requirements (Reasonable Accommodations) Exempt pursuant to Section 15061(b)(3) of the CEQA Guidelines

10.2 Adopt Resolution No. ___-24 Accepting the 2023 Intersection and Crosswalk Improvement Project No. 05-23 as Complete and Authorizing the Public Works Director to Issue and Record a Notice of Completion

11. ADJOURNMENT
Next City Council Meeting: Tuesday, September 10, 2024

CITY COUNCIL STAFF REPORT
Meeting Date: September 09, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: APPROVE MINUTES FOR THE SPECIAL CITY COUNCIL MEETING OF AUGUST 19, 2024

RECOMMENDED CITY COUNCIL ACTION
Approve the minutes.

ATTACHMENT(S):

August 19, 2024 – Tentative Minutes
Prepared by: Lyone Conner, City Clerk

9.1 Packet Pg. 4

MINUTES OF THE
SPECIAL MEETING – CITY COUNCIL
August 19, 2024
City Council Meeting Minutes Page 1 August 19, 2024
Mayor Rinn called a Special Meeting of the City Council to order at 7:00 PM, in the Council Chambers, 100 Gregory Lane, Pleasant Hill, CA, and at 258 Del Mar Point, The Sea Ranch, CA 94597, complete proceedings of which were electronically recorded. The meeting agenda was posted on the City Hall outdoor bulletin board at 100 Gregory Lane, Pleasant Hill, CA on August 16, 2024, by City Clerk Lyone Conner.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL
Attendee Name Title Status
Matthew Rinn Mayor Present
Sue Noack Vice Mayor Present - Remote
Timothy M. Flaherty Councilmember Present
Allen Vinson Councilmember Present
Zac Shess Councilmember Present

4. PRESENTATIONS
There were no presentations at the meeting.

5. CITY MANAGER COMMENTS
Ethan Bindernagel, City Manager, reported that:
• The Pleasant Hill Perks program concluded. Cards that have already been purchased may still be redeemed.
• The Commission on Aging hosted a free workshop on understanding hospice and palliative care options on Monday, August 19, 2024, in the City Hall Council Chambers.
• The next Commission on Aging workshop is on the topic of managing Medicare expenses during retirement on September 18, 2024.
• Residents are invited to submit projects for Community Service Day, which is on September 21, 2024 from 9:00 a.m. – 12:00 p.m. Applications may be found on the Community Service Day website.
• September 1, 2024 is the last concert of the 2024 Summer Concert Series. Those who attended a summer concert are invited to complete a survey.

6. COUNCIL ANNOUNCEMENTS AND REPORTS

6.1 Reports from Councilmembers on Meetings or Conferences Attended at City Expense
There were none to report.

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City Council Meeting Minutes Page 2 August 19, 2024

6.2 Announcements from Councilmembers
All members of the Council reported their attendance at the August 6 National Night Out.

Councilmember Shess reported his attendance at the Commission on Aging hospice and palliative care workshop.

Councilmember Vinson reported his attendance at the August 18 Summer Concert. He also attended the Rec & Park Maine Event Lobster Feed.

Mayor Rinn reported his attendance at the Chamber of Concert Mixer and participation in the ‘Welcome to Pleasant Hill’ orientation video.

7. PUBLIC COMMENT
Mayor Rinn opened Public Comment.

The following member of the public provided a comment: Amanda Szakats Mayor Rinn closed Public Comment.

8. CONSENT CALENDAR
Motion (Vinson/Shess) to Approve consent items 8.1 – 8.3, carried unanimously as follows:

AYES: Flaherty, Noack, Shess, Vinson, Rinn

8.1 Approve Minutes for the Regular City Council Meeting of August 05, 2024

8.2 Approve Checks Dated: August 02, 2024; August 09, 2024

8.3 Approve Appointment Recommendations to the Building Board of Appeals and the Planning Commission

9. ACTION CALENDAR

9.1 Adopt Resolution No. 60-24 Providing for the Appointment of Nominated City Officer as if Elected at the November 5, 2024 Election and Canceling the November 5, 2024 Municipal Election for District 2.

City Clerk Lyone Conner delivered a presentation on the status of the City Council District 2 filing results.

Mayor Rinn opened public comment for item 9.1.

The following members of the public provided a comment:
• Amanda Szakats

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City Council Meeting Minutes Page 3 August 19, 2024
• Kevin Kennedy provided a comment card but choose not to speak at the meeting The following members of the public provided a written comment prior to August 19, 2024 at 4:00 p.m.:
• Vasily Nicolaev
• Darcy Matthews
Mayor Rinn closed public comment.

Motion (Rinn/Vinson) to Approve item 9.1, carried as follows:

AYES: Noack, Vinson, Rinn
NAYS: Flaherty, Shess

ADJOURNMENT
Mayor Rinn adjourned the meeting at 7:40 p.m. The next Regular City Council meeting will be held on Monday, September 9, 2024, beginning at 7:00 p.m.

LYONE P. CONNER, CITY CLERK

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CITY COUNCIL STAFF REPORT
Meeting Date: September 09, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: APPROVE CHECKS DATED: AUGUST 16, 2024; AUGUST 23, 2024

RECOMMENDED CITY COUNCIL ACTION
Approve the check register.

ATTACHMENT(S):

Check Register
Prepared by: Maria Alfredo, Accounting Technician I
Approved by: Erick Cheung, Finance Manager

9.2 Packet Pg. 8
8/16/2024 11:53:14 AM Page 1 of 9
Expense Approval Report
Pleasant Hill, CA By Vendor Name
Payment Dates 8/12/2024 - 8/16/2024
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: MAR11 - MARQUEZ, ANTONIO
MARQUEZ, ANTONIO 240816 08/16/2024 PERFOR BY "ZEBOP!" AT THE …101-240073 344458 08/16/2024 2,000.00 Vendor MAR11 - MARQUEZ, ANTONIO Total: 2,000.00
Vendor: ADV13 - ADVANCED CONSTRUCTION SUPPLY
ADVANCED CONSTRUCTION … 2477 06/30/2024 ALUMINUM BLANKS - 24X6',… 101-5097-0000-660030 344452 08/16/2024 3,480.99 Vendor ADV13 - ADVANCED CONSTRUCTION SUPPLY Total: 3,480.99 Vendor: ALT06 - ALTA PLANNING & DESIGN
ALTA PLANNING & DESIGN 304.0002020.016-18 06/30/2024 PO/00015 PH BICY & PEDEST… 301-5019-0000-630034 344453 08/16/2024 6,150.00 Vendor ALT06 - ALTA PLANNING & DESIGN Total: 6,150.00
Vendor: AMA05 - AMAZON CAPITAL SERVICES
AMAZON CAPITAL SERVICES 13KR-91GT-MV7V 08/16/2024 CORK BOARD & PUSH PINS F… 101-1014-0000-660016 344459 08/16/2024 70.41 AMAZON CAPITAL SERVICES 169H-CVFK-4J3V 08/16/2024 TEA FOR CH EMPLOYEES ORD…101-4013-0000-660016 344460 08/16/2024 20.04 AMAZON CAPITAL SERVICES 1HVQ-Q1JQ-37H1 08/16/2024 CH SUPP- CLIPBOARDS, POST-…401-1012-0000-660024 344463 08/16/2024 107.57 AMAZON CAPITAL SERVICES 1XHQ-H9DG-LPT6 08/16/2024 CABLE MATTERS-10GBPS 5 P… 402-2001-0000-660024 344462 08/16/2024 17.43 AMAZON CAPITAL SERVICES 1YJH-HN7M-TD3F 08/16/2024 AC INFI CLOUDPLT T1-N RCK… 401-1012-0000-660024 344461 08/16/2024 138.24 Vendor AMA05 - AMAZON CAPITAL SERVICES Total: 353.69
Vendor: ATT04 - AT&T
AT&T 22083081 08/16/2024 PHONE SVCS FOR ACCT 9391… 101-2001-0000-670020 344464 08/16/2024 29.95 AT&T 22112471 08/16/2024 PHONE SVCS FOR ACCT 9391… 101-2001-0000-670020 344464 08/16/2024 39.46 AT&T 22122467 08/16/2024 ANALOG POTS LNS FOR LIBR… 101-1012-0000-670020 344464 08/16/2024 121.17 Vendor ATT04 - AT&T Total: 190.58
Vendor: BEL10 - BELLECCI & ASSOCIATES, IN
BELLECCI & ASSOCIATES, IN 0025812 08/16/2024 PO/20002 PP35- ENGR SVCS- …301-5137-0000-630034 344465 08/16/2024 8,234.21 Vendor BEL10 - BELLECCI & ASSOCIATES, IN Total: 8,234.21 Vendor: BEN10 - BENNETT, HEIDI
BENNETT, HEIDI 240816 08/16/2024 FIN-COST REC REF - TRP-2024…101-220010 344466 08/16/2024 221.04 Vendor BEN10 - BENNETT, HEIDI Total: 221.04
Vendor: BID01 - BIDDLE CONSULTING GROUP, INC.

BIDDLE CONSULTING GROUP,…78864 08/16/2024 ANNUAL LIC FEE CRITICALL … 101-1014-0000-630021 344467 08/16/2024 3,365.00 Vendor BID01 - BIDDLE CONSULTING GROUP, INC. Total: 3,365.00 Vendor: BLU07 - BLUEBEAM INC
BLUEBEAM INC 2018173 08/16/2024 STUDIO PRIME LIC TO INTER… 101-4004-0000-660018 344468 08/16/2024 2,340.00 Vendor BLU07 - BLUEBEAM INC Total: 2,340.00
Vendor: COL02 - BRADY INDUSTRIES
BRADY INDUSTRIES 240816 08/16/2024 INV 9094519 7/30/24 101-5097-0000-650017 344469 08/16/2024 8.88

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Expense Approval Report Payment Dates: 8/12/2024 - 8/16/2024 8/16/2024 11:53:14 AM Page 2 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount BRADY INDUSTRIES 240816 08/16/2024 INV 9094510 7/30/24 101-5097-0000-660021 344469 08/16/2024 280.30 Vendor COL02 - BRADY INDUSTRIES Total: 289.18
Vendor: BRU24 - Brunckhorst Group, INC.

Brunckhorst Group, INC. 240816 08/16/2024 CLOSED BL ON 6/21/24 REF B…101-0000-0000-404010 344470 08/16/2024 452.00 Brunckhorst Group, INC. 240816 08/16/2024 CLOSED BL ON 6/21/24 REF B…101-0000-0000-404010 344470 08/16/2024 1,655.40 Vendor BRU24 - Brunckhorst Group, INC. Total: 2,107.40
Vendor: CHA09 - CHARGEPOINT INC
CHARGEPOINT INC IN284410 08/16/2024 CHARGEPOINT RFID CARDS 401-1012-0000-660024 344471 08/16/2024 107.40 Vendor CHA09 - CHARGEPOINT INC Total: 107.40
Vendor: CHE19 - CHEUNG, ERICK
CHEUNG, ERICK CS#22-3149 08/16/2024 PHPD CASE # 22-3149 814-240070 344472 08/16/2024 7,867.00 Vendor CHE19 - CHEUNG, ERICK Total: 7,867.00
Vendor: CME01 - CME LIGHTING SUPPLY INC
CME LIGHTING SUPPLY INC 259496 08/16/2024 LIGHTNG SUPP: PD: FLOURE… 101-5097-0000-650016 344473 08/16/2024 561.04 Vendor CME01 - CME LIGHTING SUPPLY INC Total: 561.04
Vendor: COM02 - COMCAST
COMCAST ACCT 8155 40 003 0008492 … 08/16/2024 MONTHLY CABLE SVC ACCT 8…101-2001-0000-670010 344475 08/16/2024 265.79 COMCAST ACCT 8155 40 003 0053878 8…08/16/2024 MONTHLY AUG 2024 ACCT 8… 101-1012-0000-670010 344475 08/16/2024 73.59 Vendor COM02 - COMCAST Total: 339.38
Vendor: COM47 - COMCAST
COMCAST 1001392741 08/16/2024 MONTHLY INTERNET SVC AC… 101-2001-0000-670010 344474 08/16/2024 1,023.07 Vendor COM47 - COMCAST Total: 1,023.07
Vendor: COM45 - COMCATE SOFTWARE INC
COMCATE SOFTWARE INC 8492 08/16/2024 CODE ENFORCEMENT SOLUT… 401-1012-0000-650036 344476 08/16/2024 7,694.66 Vendor COM45 - COMCATE SOFTWARE INC Total: 7,694.66
Vendor: COR13 - CORELOGIC SOLUTIONS, LLC
CORELOGIC SOLUTIONS, LLC 30731904 08/16/2024 REALQUEST MO USAGE FEE … 101-1012-0000-650036 344477 08/16/2024 223.46 Vendor COR13 - CORELOGIC SOLUTIONS, LLC Total: 223.46
Vendor: COS03 - COSTAR REALTY INFORMATION, INC.

COSTAR REALTY INFORMATI… 121101781 08/16/2024 COST ANNU INV FOR "COSTA…101-4001-0000-620122 344478 08/16/2024 5,504.16 Vendor COS03 - COSTAR REALTY INFORMATION, INC. Total: 5,504.16 Vendor: DEL20 - DE LAGE LANDEN FINANCIAL SVCS, INC.

DE LAGE LANDEN FINANCIAL …588176898 08/16/2024 CH AND PD COPIER LEASE AC…101-1012-0000-620052 344479 08/16/2024 1,612.79 DE LAGE LANDEN FINANCIAL …588176898 08/16/2024 CH AND PD COPIER LEASE AC…101-2001-0000-620052 344479 08/16/2024 1,051.25 Vendor DEL20 - DE LAGE LANDEN FINANCIAL SVCS, INC. Total: 2,664.04 Vendor: DYN05 - DYNAMIC AUDIO CONCEPTS
DYNAMIC AUDIO CONCEPTS 1251 08/16/2024 SOUND SYSTEM FOR SUMM… 101-4002-0000-700085 344480 08/16/2024 2,750.00 DYNAMIC AUDIO CONCEPTS 1252 08/16/2024 SOUND SYSTEM FOR SUMM… 101-4002-0000-700085 344480 08/16/2024 2,750.00 Vendor DYN05 - DYNAMIC AUDIO CONCEPTS Total: 5,500.00

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Expense Approval Report Payment Dates: 8/12/2024 - 8/16/2024 8/16/2024 11:53:14 AM Page 3 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: EAS02 - EAST BAY REGIONAL COMMUNICATIONS
EAST BAY REGIONAL COMM… 20220133 08/16/2024 MAINT EBRICS & WAGE CHR… 402-2001-0000-650040 344481 08/16/2024 49,600.00 Vendor EAS02 - EAST BAY REGIONAL COMMUNICATIONS Total: 49,600.00 Vendor: EMP02 - EMPLOYMENT DEVELOPMENT DE
EMPLOYMENT DEVELOPME… L1544884048 08/16/2024 UNEMPLOYMENT INSU CHA… 101-1015-0000-680035 344482 08/16/2024 1,031.00 Vendor EMP02 - EMPLOYMENT DEVELOPMENT DE Total: 1,031.00 Vendor: EWI01 - EWING IRRIGATION PRODUCTS
EWING IRRIGATION PRODUC… 240816 08/16/2024 INV 22755624 7/1/24 101-5097-0000-650054 344483 08/16/2024 751.32 EWING IRRIGATION PRODUC… 240816 08/16/2024 INV 22937671 7/23/24; 2282…226-4019-0000-660036 344483 08/16/2024 454.59 EWING IRRIGATION PRODUC… 240816 08/16/2024 INV 22802025 7/08/24 226-4022-0000-660036 344483 08/16/2024 217.32 EWING IRRIGATION PRODUC… 240816 08/16/2024 INV 23015916 7/31/24 ; 230… 226-4023-0000-660036 344483 08/16/2024 1,180.04 Vendor EWI01 - EWING IRRIGATION PRODUCTS Total: 2,603.27 Vendor: FIR17 - FIRST CARBON SOLUTIONS
FIRST CARBON SOLUTIONS 00076376 08/16/2024 PO/23000 ENVIRON COMP … 107-5105-0000-800030 344484 08/16/2024 2,835.00 Vendor FIR17 - FIRST CARBON SOLUTIONS Total: 2,835.00
Vendor: POW08 - FRED POWELL
FRED POWELL 240816 08/16/2024 REIMBURSEMENT FOR 2 PAIR…101-4013-0000-660038 344485 08/16/2024 229.42 Vendor POW08 - FRED POWELL Total: 229.42
Vendor: GRA84 - GRANITE TELECOMMUNICATIONS LLC
GRANITE TELECOMMUNICAT…655279599 08/16/2024 ANALOG LNS FOR LIBRARY U… 101-1012-0000-670020 344486 08/16/2024 607.06 Vendor GRA84 - GRANITE TELECOMMUNICATIONS LLC Total: 607.06 Vendor: HAR21 - HARRIS & ASSOCIATES, INC.

HARRIS & ASSOCIATES, INC. 62594 08/16/2024 ZONE 1 226-4019-0000-630034 344487 08/16/2024 2,590.38 HARRIS & ASSOCIATES, INC. 62594 08/16/2024 ZONE 2 226-4020-0000-630034 344487 08/16/2024 695.68 HARRIS & ASSOCIATES, INC. 62594 08/16/2024 ZONE 3 226-4021-0000-630034 344487 08/16/2024 1,526.49 HARRIS & ASSOCIATES, INC. 62594 08/16/2024 ZONE 4 226-4022-0000-630034 344487 08/16/2024 197.57 HARRIS & ASSOCIATES, INC. 62594 08/16/2024 ZONE 5 226-4023-0000-630034 344487 08/16/2024 730.24 HARRIS & ASSOCIATES, INC. 62594 08/16/2024 ZONE 6 226-4024-0000-630034 344487 08/16/2024 766.28 HARRIS & ASSOCIATES, INC. 62594 08/16/2024 GRAYSON 227-4025-0000-630034 344487 08/16/2024 1,990.23 HARRIS & ASSOCIATES, INC. 62594 08/16/2024 GALLERY 227-4026-0000-630034 344487 08/16/2024 2,439.64 HARRIS & ASSOCIATES, INC. 63892;63002;63812 08/16/2024 ZONE 1 226-4019-0000-630034 344487 08/16/2024 4,472.72 HARRIS & ASSOCIATES, INC. 63892;63002;63812 08/16/2024 ZONE 2 226-4020-0000-630034 344487 08/16/2024 4,472.71 HARRIS & ASSOCIATES, INC. 63892;63002;63812 08/16/2024 ZONE 3 226-4021-0000-630034 344487 08/16/2024 4,472.72 HARRIS & ASSOCIATES, INC. 63892;63002;63812 08/16/2024 ZONE 4 226-4022-0000-630034 344487 08/16/2024 4,472.71 HARRIS & ASSOCIATES, INC. 63892;63002;63812 08/16/2024 ZONE 5 226-4023-0000-630034 344487 08/16/2024 4,472.72 HARRIS & ASSOCIATES, INC. 63892;63002;63812 08/16/2024 ZONE 6 226-4024-0000-630034 344487 08/16/2024 4,472.72 HARRIS & ASSOCIATES, INC. 63892;63002;63812 08/16/2024 GRAYSON 227-4025-0000-630034 344487 08/16/2024 4,472.72 HARRIS & ASSOCIATES, INC. 63892;63002;63812 08/16/2024 GALLERY 227-4026-0000-630034 344487 08/16/2024 4,472.72 Vendor HAR21 - HARRIS & ASSOCIATES, INC. Total: 46,718.25

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Expense Approval Report Payment Dates: 8/12/2024 - 8/16/2024 8/16/2024 11:53:14 AM Page 4 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: IED01 - IEDA
IEDA 200616430 08/16/2024 MEMBER DUES FOR LABOR R…101-1014-0000-630040 344488 08/16/2024 2,265.12 Vendor IED01 - IEDA Total: 2,265.12
Vendor: JOS01 - JOSEPH'S LAWNMOWER & LOCK INC.

JOSEPH'S LAWNMOWER & L… 240816 08/16/2024 INV 388172 7/26/24 101-5097-0000-660036 344489 08/16/2024 458.84 JOSEPH'S LAWNMOWER & L… 240816 08/16/2024 INV 386810 7/18/24 101-5097-0000-660036 344489 08/16/2024 76.43 JOSEPH'S LAWNMOWER & L… 240816 08/16/2024 INV 388176 7/26/24 101-5097-0000-660036 344489 08/16/2024 485.59 JOSEPH'S LAWNMOWER & L… 240816 08/16/2024 INV 386133 7/08/24 101-5097-0000-660036 344489 08/16/2024 234.83 JOSEPH'S LAWNMOWER & L… 240816 08/16/2024 INV 385587 6/28/24 101-5097-0000-660036 344489 08/16/2024 299.94 JOSEPH'S LAWNMOWER & L… 240816 08/16/2024 INV 387082 7/24/24 101-5097-0000-660036 344489 08/16/2024 26.19 JOSEPH'S LAWNMOWER & L… 240816 08/16/2024 INV 385591 7/18/24 101-5097-0000-660036 344489 08/16/2024 300.04 Vendor JOS01 - JOSEPH'S LAWNMOWER & LOCK INC. Total: 1,881.86 Vendor: HUN04 - LARRYLOGIC PRODUCTIONS
LARRYLOGIC PRODUCTIONS 2230 08/16/2024 PLNG COMM MTG-8/13/24; … 101-4004-0000-630040 344490 08/16/2024 487.50 Vendor HUN04 - LARRYLOGIC PRODUCTIONS Total: 487.50
Vendor: LAW17 - LAW ENFORCEMENT PSYCHOLOG
LAW ENFORCEMENT PSYCHO…3455 08/16/2024 PSYCHE EXAMS-APPLICATIO… 101-2001-0000-630033 344491 08/16/2024 1,000.00 Vendor LAW17 - LAW ENFORCEMENT PSYCHOLOG Total: 1,000.00 Vendor: MAC17 - MACH 1 MOTORSPORTS INC
MACH 1 MOTORSPORTS INC 51344 08/16/2024 SERVICING/REPAIRS FOR MO…101-2001-0000-650051 344492 08/16/2024 419.15 Vendor MAC17 - MACH 1 MOTORSPORTS INC Total: 419.15
Vendor: MCC16 - MCCARTNEY PLUMBING & BACKFLOW
MCCARTNEY PLUMBING & B… 2613 08/16/2024 BACKFLOW TESTING - 9 LOC… 101-5097-0000-660036 344493 08/16/2024 1,350.00 Vendor MCC16 - MCCARTNEY PLUMBING & BACKFLOW Total: 1,350.00 Vendor: MCF03 - MCFARLAND, LEAH
MCFARLAND, LEAH 240816 08/16/2024 PHPA MED PREM PMT REIMB…101-1019-0000-612210 344494 08/16/2024 1,000.00 Vendor MCF03 - MCFARLAND, LEAH Total: 1,000.00
Vendor: 10062 - MG MEDIA CREATIVE
MG MEDIA CREATIVE INV-0777 08/16/2024 WEBSITE REIMBURSEMENT… 295-4001-0000-700015 344495 08/16/2024 162.00 Vendor 10062 - MG MEDIA CREATIVE Total: 162.00
Vendor: MOD24 - MODERN SKIN THERAPY
MODERN SKIN THERAPY 240816 08/16/2024 PD BL#45059 BLL WS $151.00…101-200020 344496 08/16/2024 34.00 Vendor MOD24 - MODERN SKIN THERAPY Total: 34.00
Vendor: MON26 - MONE, KIERAN
MONE, KIERAN 240816 08/16/2024 REIMB FOR SAFETY CLOTHG … 101-4013-0000-660016 344497 08/16/2024 400.00 Vendor MON26 - MONE, KIERAN Total: 400.00
Vendor: MUN01 - MUNICIPAL POOLING AUTHORITY
MUNICIPAL POOLING AUTH… INV003965 08/16/2024 MEDICARE REIMB (STD) C. PI… 101-4013-0000-611110 344498 08/16/2024 104.30 Vendor MUN01 - MUNICIPAL POOLING AUTHORITY Total: 104.30

9.2.a
Packet Pg. 12
Expense Approval Report Payment Dates: 8/12/2024 - 8/16/2024 8/16/2024 11:53:14 AM Page 5 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: NAT95 - NATIONAL TRENCH SAFETY
NATIONAL TRENCH SAFETY 895351 08/16/2024 TRENCH PLTE- BOYD RD & C… 101-5097-0000-650023 344499 08/16/2024 141.71 Vendor NAT95 - NATIONAL TRENCH SAFETY Total: 141.71
Vendor: NET24 - NETFILE, INC.

NETFILE, INC. 9632 08/16/2024 LIC SUBSCRIPTION FOR 8/15/…101-1012-0000-650036 344500 08/16/2024 4,500.00 Vendor NET24 - NETFILE, INC. Total: 4,500.00
Vendor: VER16 - NETWORKFLEET, INC.

NETWORKFLEET, INC. OSV000003141216 06/30/2024 MONTHLY SVC FOR AUG 202… 101-5097-0000-670010 344454 08/16/2024 890.45 NETWORKFLEET, INC. OSV000003141216 06/30/2024 MONTHLY SVC FOR AUG 202… 101-5097-0000-670010 344454 08/16/2024 890.45 Vendor VER16 - NETWORKFLEET, INC. Total: 1,780.90
Vendor: PER10 - PEREGRINE TECHNOLOGIES, INC.

PEREGRINE TECHNOLOGIES, … INV-0118 08/12/2024 FY24/25 PO/20013 SOFTWA… 241-2001-0000-660026 344451 08/12/2024 57,500.00 Vendor PER10 - PEREGRINE TECHNOLOGIES, INC. Total: 57,500.00 Vendor: PET14 - PETRO-ANALYTICAL INC
PETRO-ANALYTICAL INC 128990 08/16/2024 PO/47001 PROF SVCS- PHPD… 308-5147-0000-800030 344515 08/16/2024 109,250.00 Vendor PET14 - PETRO-ANALYTICAL INC Total: 109,250.00
Vendor: PGE01 - PG&E
PG&E ACCT 3856908898-2 8/2/24 08/16/2024 DVWS- WTR PUMP HOUSE E… 501-7010-0000-670015 344501 08/16/2024 3,137.64 Vendor PGE01 - PG&E Total: 3,137.64
Vendor: PRE12 - PRESTIGE PRINTING & GRAPHICS
PRESTIGE PRINTING & GRAPH…95390 08/16/2024 BUSINESS CARDS FOR RISHI … 101-2001-0000-620116 344502 08/16/2024 82.30 Vendor PRE12 - PRESTIGE PRINTING & GRAPHICS Total: 82.30 Vendor: QUE08 - QUENCH USA, INC.

QUENCH USA, INC. INV07688075 08/16/2024 SERVICING ON WTER MACHI… 101-2001-0000-630040 344503 08/16/2024 75.39 Vendor QUE08 - QUENCH USA, INC. Total: 75.39
Vendor: RED24 - Redgwick Construction Co
Redgwick Construction Co PAY APP 1 08/16/2024 PO/13700 CONST CONT- CCB …301-5137-0000-800030 344516 08/16/2024 108,934.12 Redgwick Construction Co PAY APP 2 08/16/2024 PO/13700 CONST CONT- CCB …301-5137-0000-800030 344516 08/16/2024 486,586.87 Vendor RED24 - Redgwick Construction Co Total: 595,520.99 Vendor: 10057 - ROBERT NEBOLON ARCHITECTS
ROBERT NEBOLON ARCHITEC…3778 08/16/2024 PO/8002 PP2 - 6/7/24-7/26/… 308-5148-0000-630034 344504 08/16/2024 42,631.86 Vendor 10057 - ROBERT NEBOLON ARCHITECTS Total: 42,631.86 Vendor: SCU01 - SCUDERO, VINCENT
SCUDERO, VINCENT 240816 08/16/2024 BOOTS/SAFETY REIMBURSE… 101-3001-0000-660038 344505 08/16/2024 400.00 Vendor SCU01 - SCUDERO, VINCENT Total: 400.00
Vendor: DEX01 - STEVEN DEXHEIMER
STEVEN DEXHEIMER 2402-46RJK 08/16/2024 PRE-EMPLOYMENT BACKGR… 101-1014-0000-630021 344506 08/16/2024 337.06 STEVEN DEXHEIMER 2402-47RJK 08/16/2024 PRE-EMPLOYMENT BACKGR… 101-1014-0000-630021 344506 08/16/2024 2,135.16 Vendor DEX01 - STEVEN DEXHEIMER Total: 2,472.22

9.2.a
Packet Pg. 13
Expense Approval Report Payment Dates: 8/12/2024 - 8/16/2024 8/16/2024 11:53:14 AM Page 6 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: TAY11 - TAYLOR, STEVEN
TAYLOR, STEVEN … 240816 08/16/2024 PERFOR BY "THE UNINV" AT … 101-240073 344507 08/16/2024 1,800.00 Vendor TAY11 - TAYLOR, STEVEN Total: 1,800.00
Vendor: BNY01 - THE BANK OF NEW YORK MELLON
THE BANK OF NEW YORK ME… 252-2653190 08/16/2024 CUSTODIAN FEE FOR THE PER…101-1010-0000-750050 344508 08/16/2024 7,500.00 Vendor BNY01 - THE BANK OF NEW YORK MELLON Total: 7,500.00 Vendor: TYL02 - TYLER TECHNOLOGIES, INC
TYLER TECHNOLOGIES, INC 025-474580 08/16/2024 PO/10007 ERIC F-BNK RECON…401-1012-0000-630040 344509 08/16/2024 455.00 Vendor TYL02 - TYLER TECHNOLOGIES, INC Total: 455.00
Vendor: V&V01 - V&V MANUFACTURING, INC
V&V MANUFACTURING, INC 59978 08/16/2024 BADGES FOR TOBIN BOLTER 101-2001-0000-612290 344510 08/16/2024 138.68 Vendor V&V01 - V&V MANUFACTURING, INC Total: 138.68
Vendor: MSD01 - VELOCITY EHS
VELOCITY EHS 312525 08/15/2024 MSDS ONLINE ACC HQ ACC- … 101-5097-0000-650047 344511 08/16/2024 4,316.40 Vendor MSD01 - VELOCITY EHS Total: 4,316.40
Vendor: VER09 - VERIZON WIRELESS
VERIZON WIRELESS 9970374485 08/16/2024 PH BILL FOR ACCT 371024472…101-2001-0000-670010 344512 08/16/2024 3,289.50 VERIZON WIRELESS 9970374485 08/16/2024 LING K $345.18 402-2001-0000-650033 344512 08/16/2024 345.18 VERIZON WIRELESS 9970381436 08/16/2024 PH SVC- PSC ( JUL 02- AUG 01…101-5097-0000-670010 344512 08/16/2024 420.50 VERIZON WIRELESS 9970381437 08/16/2024 PH CHRGS FOR ENGR JUL 2N… 101-3001-0000-670010 344512 08/16/2024 253.09 VERIZON WIRELESS 9970419244 08/16/2024 PH SVC FOR PLNG DIV- LUIS … 101-4004-0000-670020 344512 08/16/2024 126.52 VERIZON WIRELESS 9970627856 08/16/2024 DVWS- CELL PHONES ACCT 8… 501-7010-0000-670010 344512 08/16/2024 102.72 Vendor VER09 - VERIZON WIRELESS Total: 4,537.51
Vendor: STA76 - VISIT PLEASANT HILL
VISIT PLEASANT HILL 240816 06/30/2024 PHTID FEES FROM HOTELS 1… 101-240067 344455 08/16/2024 42,613.34 Vendor STA76 - VISIT PLEASANT HILL Total: 42,613.34
Vendor: STA77 - VISIT PLEASANT HILL
VISIT PLEASANT HILL 240816 06/30/2024 PHTID FEES FROM HOTELS 8… 101-240060 344457 08/16/2024 189,392.56 Vendor STA77 - VISIT PLEASANT HILL Total: 189,392.56
Vendor: VUO01 - VUONG, STEPHEN
VUONG, STEPHEN 240816 08/16/2024 REIMB FOR RENTAL CAR/ PER…101-2001-0000-640011 344513 08/16/2024 302.51 Vendor VUO01 - VUONG, STEPHEN Total: 302.51
Vendor: WEI74 - WEIGAND, DANIEL
WEIGAND, DANIEL 240816 08/16/2024 REIMB FOR RENTAL CAR/ PER…101-2001-0000-640011 344514 08/16/2024 90.00 Vendor WEI74 - WEIGAND, DANIEL Total: 90.00
Vendor: ACE21 - WESTLAKE ACE HARDWARE
WESTLAKE ACE HARDWARE 240816 06/30/2024 INV 17600408 4/25/24 101-5097-0000-650016 344456 08/16/2024 48.03 WESTLAKE ACE HARDWARE 240816 06/30/2024 INV17600442 5/30/24 $39.26…101-5097-0000-660014 344456 08/16/2024 115.56 Vendor ACE21 - WESTLAKE ACE HARDWARE Total: 163.59
Grand Total: 1,241,746.83

9.2.a
Packet Pg. 14
Expense Approval Report Payment Dates: 8/12/2024 - 8/16/2024 8/16/2024 11:53:14 AM Page 7 of 9
Report Summary
Fund Summary
Fund Payment Amount
101 - GENERAL FUND 301,319.73
107 - LIBRARY CONSTRUCTION FUND (MEASURE K) 2,835.00
226 - COMMERCIAL LANDSCAPE & LIGHTING - DISTRICT … 35,194.89 227 - LANDSCAPE AND LIGHTING-ASSESSMENT DISTRICT… 13,375.31 241 - SUPPLEMENTAL LAW ENFORCEMENT SERVICES FU… 57,500.00 295 - AMERICAN RESCUE PLAN ACT (ARPA) FUND 162.00
301 - GAS TAX FUND 609,905.20
308 - CAPITAL PROJECT FUND 151,881.86
401 - CITY HALL/PUBLIC SERVICE CENTER TECHNOLOGY … 8,502.87 402 - PD TECHNOLOGY FUND 49,962.61
501 - DIABLO VISTA WATER FUND 3,240.36
814 - ASSET FORFEITURE HOLDING FUND 7,867.00
Grand Total: 1,241,746.83
Account Summary
Account Number Account Name Payment Amount
101-0000-0000-404010 BUSINESS LICENSE FEE 2,107.40
101-1010-0000-750050 FISCAL AGENT FEE 7,500.00
101-1012-0000-620052 EQ/LSE&INST PMT 1,612.79
101-1012-0000-650036 MAINT/SOFTWARE 4,723.46
101-1012-0000-670010 UTIL/COMMUNCTNS 73.59
101-1012-0000-670020 UTIL/TELEPHONE 728.23
101-1014-0000-630021 HIRE/TEST SVCS 5,837.22
101-1014-0000-630040 CONTRACTUAL SVC 2,265.12
101-1014-0000-660016 SUPPLIES/OFFICE 70.41
101-1015-0000-680035 INSURANCE/UNEMPLY… 1,031.00
101-1019-0000-612210 SICK LEAVE CONVERSIO… 1,000.00
101-200020 SUSPENSE ACCOUNT 34.00
101-2001-0000-612290 UNIFORM/PD OTHER AC… 138.68
101-2001-0000-620052 EQ/LSE&INST PMT 1,051.25
101-2001-0000-620116 PD PRINTING 82.30
101-2001-0000-630033 P.D. OTHER SVCS 1,000.00
101-2001-0000-630040 CONTRACTUAL SVC 75.39
101-2001-0000-640011 POST TRAING SVC 392.51
101-2001-0000-650051 MAINT/P.D. AUTO 419.15
101-2001-0000-670010 UTIL/COMMUNCTNS 4,578.36
101-2001-0000-670020 UTIL/TELEPHONE 69.41
101-220010 REFUNDABLE DEPOSITS … 221.04
101-240060 DUE TO STAY PLEASANT… 189,392.56
101-240067 TID CHAMBER ADMIN F… 42,613.34

9.2.a
Packet Pg. 15
Expense Approval Report Payment Dates: 8/12/2024 - 8/16/2024 8/16/2024 11:53:14 AM Page 8 of 9
Account Summary
Account Number Account Name Payment Amount
101-240073 DUE TO CIVIC ACTION C… 3,800.00
101-3001-0000-660038 SUPPLIES/SAFETY 400.00
101-3001-0000-670010 UTIL/COMMUNCTNS 253.09
101-4001-0000-620122 PUBLICATIONS/SUBSCRI… 5,504.16
101-4002-0000-700085 SUMMER CONCERT SERI… 5,500.00
101-4004-0000-630040 CONTRACTUAL SVC 487.50
101-4004-0000-660018 SUPPLIES/PC SOFTWARE … 2,340.00
101-4004-0000-670020 UTIL/TELEPHONE 126.52
101-4013-0000-611110 SALARY/MEDICARE 104.30
101-4013-0000-660016 SUPPLIES/OFFICE 420.04
101-4013-0000-660038 SUPPLIES/SAFETY 229.42
101-5097-0000-650016 MAINT/PD BLDG 609.07
101-5097-0000-650017 MAINT/CH BLDG 8.88
101-5097-0000-650023 MAINT/STREETS 141.71
101-5097-0000-650047 MNT/HAZ WST MGT 4,316.40
101-5097-0000-650054 LANDSCAPING-POLICE D… 751.32
101-5097-0000-660014 SUPPLIES/OPERATING 115.56
101-5097-0000-660021 SUPPLIES/JANITORAL 280.30
101-5097-0000-660030 SUPPLIES/SIGN MATERI… 3,480.99
101-5097-0000-660036 SUPPLIES/LAND MATERI… 3,231.86
101-5097-0000-670010 UTIL/COMMUNCTNS 2,201.40
107-5105-0000-800030 CONSTRUCTION 2,835.00
226-4019-0000-630034 ENGINEERING 7,063.10
226-4019-0000-660036 SUPPLIES/LAND MATERI… 454.59
226-4020-0000-630034 ENGINEERING 5,168.39
226-4021-0000-630034 ENGINEERING 5,999.21
226-4022-0000-630034 ENGINEERING 4,670.28
226-4022-0000-660036 SUPPLIES/LAND MATERI… 217.32
226-4023-0000-630034 ENGINEERING 5,202.96
226-4023-0000-660036 SUPPLIES/LAND MATERI… 1,180.04
226-4024-0000-630034 ENGINEERING 5,239.00
227-4025-0000-630034 ENGINEERING 6,462.95
227-4026-0000-630034 ENGINEERING 6,912.36
241-2001-0000-660026 SAFETY EQUIPMENT REP… 57,500.00
295-4001-0000-700015 PROMOS/CONTRIBUTIO… 162.00
301-5019-0000-630034 ENGINEERING 6,150.00
301-5137-0000-630034 ENGINEERING 8,234.21
301-5137-0000-800030 CONSTRUCTION 595,520.99
308-5147-0000-800030 CONSTRUCTION 109,250.00
308-5148-0000-630034 ENGINEERING 42,631.86
401-1012-0000-630040 CONTRACTUAL SVC 455.00
401-1012-0000-650036 MAINT/SOFTWARE 7,694.66

9.2.a
Packet Pg. 16
Expense Approval Report Payment Dates: 8/12/2024 - 8/16/2024 8/16/2024 11:53:14 AM Page 9 of 9
Account Summary
Account Number Account Name Payment Amount
401-1012-0000-660024 SUPPLIES/NON CAPITALI… 353.21
402-2001-0000-650033 MAINT/TELEPHONE 345.18
402-2001-0000-650040 MAINT/RADIOSMAINT/… 49,600.00
402-2001-0000-660024 SUPPLIES/NON CAPITALI… 17.43
501-7010-0000-670010 UTIL/COMMUNCTNS 102.72
501-7010-0000-670015 UTIL/GAS-ELECTR 3,137.64
814-240070 DUE TO OTHERS 7,867.00
Grand Total: 1,241,746.83
Project Account Summary
Project Account Key Payment Amount
**None** 1,241,746.83
Grand Total: 1,241,746.83
2024-08-16

9.2.a
Packet Pg. 17
8/22/2024 4:36:31 PM Page 1 of 9
Expense Approval Report
Pleasant Hill, CA By Vendor Name
Payment Dates 8/23/2024 - 8/23/2024
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: ALL01 - AG SECURITY SERVICES, INC.

AG SECURITY SERVICES, INC. A456965 08/23/2024 MONTHLY RADIO MONITORI… 101-5097-0000-650041 344520 08/23/2024 60.35 Vendor ALL01 - AG SECURITY SERVICES, INC. Total: 60.35
Vendor: AIR08 - AIRGAS USA, LLC
AIRGAS USA, LLC 5510011252 08/23/2024 CYLINDER RENTAL 101-5097-0000-620051 344521 08/23/2024 81.40 Vendor AIR08 - AIRGAS USA, LLC Total: 81.40
Vendor: ALS01 - ALSCO
ALSCO LSAC2077313 08/23/2024 MATS, TOWELS, LAUNDRY S… 101-2001-0000-660014 344522 08/23/2024 182.55 Vendor ALS01 - ALSCO Total: 182.55
Vendor: AMA05 - AMAZON CAPITAL SERVICES
AMAZON CAPITAL SERVICES 13GJ-JJMJ-F7MP 08/23/2024 CH PLNG DEPT-IPRIMIO ANTI…101-4004-0000-660024 344523 08/23/2024 56.80 AMAZON CAPITAL SERVICES 13XH-9JXN-CF3H 08/23/2024 CORK BOARD FOR CT MANA… 101-1014-0000-660016 344525 08/23/2024 27.00 AMAZON CAPITAL SERVICES 1MQR-6FGD-3LNP 08/23/2024 PHPD- 6 PLANTRONICS SPARE…402-2001-0000-660024 344524 08/23/2024 436.80 Vendor AMA05 - AMAZON CAPITAL SERVICES Total: 520.60
Vendor: ANG10 - ANGEL ARMOR
ANGEL ARMOR INV10551 08/23/2024 SWT/DRONE OPERA BALLIST… 241-2001-0000-660026 344526 08/23/2024 3,299.87 ANGEL ARMOR INV10552 08/23/2024 SWAT BALLISTIC VEST FOR B… 241-2001-0000-660026 344526 08/23/2024 3,049.46 ANGEL ARMOR INV10553 08/23/2024 SWT/DRONE OPERA BALLIST… 241-2001-0000-660026 344526 08/23/2024 3,042.64 ANGEL ARMOR INV10554 08/23/2024 BALLISTIC VEST FOR DANIEL L. 101-2001-0000-660026 344526 08/23/2024 1,404.08 ANGEL ARMOR INV105555.1 08/23/2024 BALLISTIC VEST FOR NICHOL… 101-2001-0000-660026 344526 08/23/2024 1,404.08 ANGEL ARMOR INV10556 08/23/2024 BALLISTIC VEST FOR AARON … 101-2001-0000-660026 344526 08/23/2024 1,404.08 ANGEL ARMOR INV10557 08/23/2024 BALLISTIC VEST FOR JEFF S 101-2001-0000-660026 344526 08/23/2024 1,527.46 ANGEL ARMOR INV10558 08/23/2024 BALLISTIC VEST FOR KEVIN T. 101-2001-0000-660026 344526 08/23/2024 1,724.38 ANGEL ARMOR INV10559 08/23/2024 BALLISTIC VEST FOR ROSA H 101-2001-0000-660026 344526 08/23/2024 1,724.38 ANGEL ARMOR INV10560 08/23/2024 SWAT BALLISTIC VEST FOR RI… 101-2001-0000-620124 344526 08/23/2024 3,088.11 Vendor ANG10 - ANGEL ARMOR Total: 21,668.54
Vendor: AVS01 - APPLIED VIDEO SOLUTIONS I
APPLIED VIDEO SOLUTIONS I PHCA0821-1 08/23/2024 2 FIELD SVC-PH ONSITE TRO… 401-1012-0000-650035 344527 08/23/2024 290.00 Vendor AVS01 - APPLIED VIDEO SOLUTIONS I Total: 290.00
Vendor: ATT04 - AT&T
AT&T 22149833 08/23/2024 ANALOG PH LN TO BCKUP VO…101-1012-0000-670020 344528 08/23/2024 61.81 AT&T 22151903 08/23/2024 PH SVCS FOR ACCT 9391062… 101-2001-0000-670020 344528 08/23/2024 36.52 AT&T 22151909 08/23/2024 PH SVCS FOR ACCT 9391062… 101-2001-0000-670020 344528 08/23/2024 31.68 Vendor ATT04 - AT&T Total: 130.01

9.2.a
Packet Pg. 18
Expense Approval Report Payment Dates: 8/23/2024 - 8/23/2024 8/22/2024 4:36:31 PM Page 2 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: AXO01 - AXON ENTERPRISE, INC.

AXON ENTERPRISE, INC. INUS274500 08/23/2024 PO/100 10 SGNL UNITS/CAB … 402-2001-0000-660024 344529 08/23/2024 2,559.18 Vendor AXO01 - AXON ENTERPRISE, INC. Total: 2,559.18
Vendor: BAL25 - BALLOON THRILLS
BALLOON THRILLS 250712 07/12/2024 BALLOON DISPLAYS FOR NAT…101-220021 344530 08/23/2024 291.70 Vendor BAL25 - BALLOON THRILLS Total: 291.70
Vendor: BES14 - BEST BEST & KRIEGER LLP
BEST BEST & KRIEGER LLP 1000140 06/30/2024 GENERAL CITY ATTORNEY SE… 101-1007-0000-630040 344517 08/23/2024 10,034.00 BEST BEST & KRIEGER LLP 1000142 06/30/2023 RE:SPECIAL GENERAL MATTE… 101-1007-0000-630040 344517 08/23/2024 6,557.50 Vendor BES14 - BEST BEST & KRIEGER LLP Total: 16,591.50 Vendor: 10110 - BMI IMAGING SYSTEMS, INC.

BMI IMAGING SYSTEMS, INC. 322428 08/23/2024 PO/12004 DOC SCAN FOR BL… 295-1012-0000-630040 344580 08/23/2024 6,892.82 Vendor 10110 - BMI IMAGING SYSTEMS, INC. Total: 6,892.82 Vendor: RED24 - CALIFORNIA BANK OF COMMERCE
CALIFORNIA BANK OF COM… RETENTION PMT 1 & 2 08/23/2024 ESC ACCT-PMT OF RENTEN F… 301-5137-0000-800030 344531 08/23/2024 31,343.22 Vendor RED24 - CALIFORNIA BANK OF COMMERCE Total: 31,343.22 Vendor: CHA21 - CHARLES KOPP INC
CHARLES KOPP INC CEI 12978 08/23/2024 ELEC LGHT SVCS: GOLF CLUB:…101-5097-0000-650046 344532 08/23/2024 220.95 Vendor CHA21 - CHARLES KOPP INC Total: 220.95
Vendor: CIT06 - CITY OF HERCULES
CITY OF HERCULES 240823 08/23/2024 ATTEND FEE FOR COUNCILM… 101-1001-0000-700020 344533 08/23/2024 70.00 Vendor CIT06 - CITY OF HERCULES Total: 70.00
Vendor: CIV01 - CIVIC PLUS
CIVIC PLUS 314415 08/23/2024 CIVICPLUS SSL MGMNT FOR … 401-1012-0000-650036 344534 08/23/2024 47.67 Vendor CIV01 - CIVIC PLUS Total: 47.67
Vendor: CMR02 - CMRTA
CMRTA 3599 08/23/2024 CMRTA – ANNUAL CONFERE… 101-1010-0000-640021 344535 08/23/2024 375.00 Vendor CMR02 - CMRTA Total: 375.00
Vendor: COL24 - COLE PRO MEDIA, LLC
COLE PRO MEDIA, LLC 4290 08/23/2024 SOC MED ASSIST/TRANSPA E… 241-2005-0000-630018 344536 08/23/2024 2,500.00 Vendor COL24 - COLE PRO MEDIA, LLC Total: 2,500.00
Vendor: COM02 - COMCAST
COMCAST ACCT 8155 40 003 0834376 8…08/23/2024 MONTHLY FOR AUG 2024 AC… 101-1012-0000-670010 344537 08/23/2024 169.40 Vendor COM02 - COMCAST Total: 169.40
Vendor: CCC31 - CONTRA COSTA COUNTY LIBRARY
CONTRA COSTA COUNTY LIB… PHLQ4-23-24 06/30/2024 ADD HRS OF LIBRARY SVC FY… 295-4002-0000-700010 344519 08/23/2024 52,394.22 Vendor CCC31 - CONTRA COSTA COUNTY LIBRARY Total: 52,394.22 Vendor: CCC14 - CONTRA COSTA COUNTY
CONTRA COSTA COUNTY 707430/707444/707493 06/30/2024 COLLISION (REIMB) INV 7074…101-3001-0000-620154 344518 08/23/2024 16,527.21

9.2.a
Packet Pg. 19
Expense Approval Report Payment Dates: 8/23/2024 - 8/23/2024 8/22/2024 4:36:31 PM Page 3 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount CONTRA COSTA COUNTY 707430/707444/707493 06/30/2024 SIGNAL MAINT: INV 707430;… 306-5107-0000-650043 344518 08/23/2024 51,855.15 Vendor CCC14 - CONTRA COSTA COUNTY Total: 68,382.36
Vendor: CCW01 - CONTRA COSTA WATER DISTRICT
CONTRA COSTA WATER DIST… ACCT 3021467 7/31/24 08/23/2024 DVWS - RAW WTR CHRGS SV… 501-7010-0000-660013 344538 08/23/2024 29,741.88 Vendor CCW01 - CONTRA COSTA WATER DISTRICT Total: 29,741.88 Vendor: COR01 - CORBIN WILLITS SYSTEMS, INC.

CORBIN WILLITS SYSTEMS, I… 000C408151 08/23/2024 MONTHLY INVOICE AUG 2… 101-1012-0000-650036 344539 08/23/2024 960.15 Vendor COR01 - CORBIN WILLITS SYSTEMS, INC. Total: 960.15 Vendor: DEN03 - DENALECT ALARM CO.

DENALECT ALARM CO. R9139 & R8451 08/23/2024 INV R9139 8/1/24 101-1016-0000-630040 344540 08/23/2024 285.00 DENALECT ALARM CO. R9139 & R8451 08/23/2024 INV R8451 8/1/24 101-1016-0000-630040 344540 08/23/2024 90.00 Vendor DEN03 - DENALECT ALARM CO. Total: 375.00
Vendor: DEV01 - DEVIL MOUNTAIN
DEVIL MOUNTAIN INV366115 08/23/2024 LANDSCAPING MATERIAL FO… 101-5097-0000-650053 344541 08/23/2024 259.77 Vendor DEV01 - DEVIL MOUNTAIN Total: 259.77
Vendor: DUA01 - DU-ALL SAFETY, LLC
DU-ALL SAFETY, LLC 25539 08/23/2024 SAFETY TRAINING JULY 2024 101-1014-0000-630020 344542 08/23/2024 2,867.50 Vendor DUA01 - DU-ALL SAFETY, LLC Total: 2,867.50
Vendor: EAS01 - EBMUD PAYMENT CENTER
EBMUD PAYMENT CENTER 240823 08/23/2024 MEDIA IRRIGA SVC FOR JUN'… 227-4025-0000-670025 344543 08/23/2024 1,563.06 Vendor EAS01 - EBMUD PAYMENT CENTER Total: 1,563.06
Vendor: ESE10 - EDWARDS & SONS EQUIPMENT SVC, INC.

EDWARDS & SONS EQUIPME… 57465 08/23/2024 REPAIR JOHN BEAN WHEEL … 101-5097-0000-620065 344544 08/23/2024 333.00 Vendor ESE10 - EDWARDS & SONS EQUIPMENT SVC, INC. Total: 333.00 Vendor: FLA10 - Flamingo Day Spa
Flamingo Day Spa 240823 08/23/2024 Tech Support Grant Reimbur… 295-4001-0000-700115 344545 08/23/2024 7,200.00 Vendor FLA10 - Flamingo Day Spa Total: 7,200.00
Vendor: FRE09 - FREEDOM FOREVER LLC
FREEDOM FOREVER LLC 240823 08/23/2024 REF DUE TO CUST NOT WNT… 101-0000-0000-430030 344546 08/23/2024 584.16 Vendor FRE09 - FREEDOM FOREVER LLC Total: 584.16
Vendor: GRA27 - GRAHAM, MARK
GRAHAM, MARK 24-48 08/23/2024 PRE-EMPLOYMENT POLYGRA…101-1014-0000-630021 344547 08/23/2024 350.00 Vendor GRA27 - GRAHAM, MARK Total: 350.00
Vendor: INF04 - INFINITY TECHNOLOGIES
INFINITY TECHNOLOGIES 1622 08/23/2024 JULY 2024 GIS SUPPORT 401-1012-0000-630040 344548 08/23/2024 570.00 INFINITY TECHNOLOGIES 2612 08/23/2024 STRMWTER MPPNG/GIS SUP… 401-1012-0000-630040 344548 08/23/2024 1,670.00 Vendor INF04 - INFINITY TECHNOLOGIES Total: 2,240.00
Vendor: HUN04 - LARRYLOGIC PRODUCTIONS
LARRYLOGIC PRODUCTIONS 2231 08/23/2024 Record and Post Production-… 101-1001-0000-630040 344549 08/23/2024 225.00

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Expense Approval Report Payment Dates: 8/23/2024 - 8/23/2024 8/22/2024 4:36:31 PM Page 4 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount LARRYLOGIC PRODUCTIONS 2231 08/23/2024 CITY COUNCIL SPECI MTG 8-… 101-1001-0000-630040 344549 08/23/2024 112.50 Vendor HUN04 - LARRYLOGIC PRODUCTIONS Total: 337.50
Vendor: MAC17 - MACH 1 MOTORSPORTS INC
MACH 1 MOTORSPORTS INC 52096 08/23/2024 SVCING/REAPAIRS FOR MOT… 101-2001-0000-650051 344550 08/23/2024 1,162.50 Vendor MAC17 - MACH 1 MOTORSPORTS INC Total: 1,162.50
Vendor: SRS01 - MARIK ENTERPRISES, LLC
MARIK ENTERPRISES, LLC 2024-146 08/23/2024 PRE-EMPLOYMENT BACKGR… 101-1014-0000-630021 344551 08/23/2024 120.00 Vendor SRS01 - MARIK ENTERPRISES, LLC Total: 120.00
Vendor: WOR10 - MEL SERVICES INCORPORATED DBA WORKERS.COM MEL SERVICES INCORPORAT… 240823 08/23/2024 TEMP MW: FOREST G W/E:7… 101-5097-0000-611010 344552 08/23/2024 2,022.57 MEL SERVICES INCORPORAT… 240823 08/23/2024 TEMP MW: FOREST G W/E:7… 101-5097-0000-611010 344552 08/23/2024 -2,022.57 MEL SERVICES INCORPORAT… 240823 08/23/2024 INV 139261 8/2/24 29/HRS 101-5097-0000-611010 344552 08/23/2024 1,564.12 MEL SERVICES INCORPORAT… 240823 08/23/2024 INV 139351 8/9/24 37.50/HRS 101-5097-0000-611010 344552 08/23/2024 2,022.57 MEL SERVICES INCORPORAT… 240823 08/23/2024 INV 139395 8/16/24 31.50/H…101-5097-0000-611010 344552 08/23/2024 1,698.96 MEL SERVICES INCORPORAT… 240823A 08/23/2024 INV 139215;139260;139350;… 101-5097-0000-611010 344552 08/23/2024 6,333.13 MEL SERVICES INCORPORAT… 240823A 08/23/2024 INV 139215;139260;139350;… 101-5097-0000-611010 344552 08/23/2024 6,245.61 MEL SERVICES INCORPORAT… 240823A 08/23/2024 INV 139215;139260;139350;… 231-5020-0000-630019 344552 08/23/2024 5,018.89 Vendor WOR10 - MEL SERVICES INCORPORATED DBA WORKERS.COM Total: 22,883.28 Vendor: 10062 - MG MEDIA CREATIVE
MG MEDIA CREATIVE INV-0793 08/23/2024 WELCOME TO PH VIDEO 101-1014-0000-630040 344553 08/23/2024 2,025.00 Vendor 10062 - MG MEDIA CREATIVE Total: 2,025.00
Vendor: MYC24 - My Curl Salon/Rebecca Zoe Hair
My Curl Salon/Rebecca Zoe … 240823 08/23/2024 Tech Support Grant Reimbur… 295-4001-0000-700115 344581 08/23/2024 7,250.00 Vendor MYC24 - My Curl Salon/Rebecca Zoe Hair Total: 7,250.00 Vendor: NEL06 - NELSON
NELSON 6453313 & 6453691 08/23/2024 INV 6453313 8/11/24; 6453… 101-3001-0000-630019 344554 08/23/2024 2,515.24 Vendor NEL06 - NELSON Total: 2,515.24
Vendor: PGE01 - PG&E
PG&E 240823 08/23/2024 ACCT 4912821769-9 8/6/24 306-5107-0000-670015 344558 08/23/2024 42.66 PG&E 240823 08/23/2024 ACCT 4470719416-1 8/5/24 306-5107-0000-670015 344558 08/23/2024 93.68 PG&E 240823 08/23/2024 ACCT 0190221606-6 8/5/24 306-5107-0000-670015 344558 08/23/2024 3,214.26 PG&E 240823 08/23/2024 ACCT 2072182341-5 8/5/24 306-5107-0000-670015 344558 08/23/2024 15.28 PG&E 240823 08/23/2024 ACCT 6576681210-4 8/5/24 306-5107-0000-670015 344558 08/23/2024 15.28 PG&E ACCT 1132206793-2 8/13/24 08/23/2024 GAS / ACCT 1132206793-2 8… 101-2001-0000-670015 344557 08/23/2024 85.48 PG&E ACCT 4107660120-6 8/1/24 08/23/2024 SUMM BLG-UNIFIED ST LGHT…221-1020-0000-670015 344559 08/23/2024 8,072.73 PG&E ACCT 4934112288-2 8/2/24 08/23/2024 LIGHTING- CCB. & DEXTER DR…226-4019-0000-670015 344555 08/23/2024 108.04 PG&E ACCT 6106477856-8 8/1/24 08/23/2024 SUMM BLG-AD22 GW SPRKL… 227-4025-0000-670015 344556 08/23/2024 167.51 Vendor PGE01 - PG&E Total: 11,814.92
Vendor: PIN02 - PINI, MARK
PINI, MARK 240823 08/23/2024 REIMBURSEMENT - SAFETY A…101-5097-0000-660038 344560 08/23/2024 400.00 Vendor PIN02 - PINI, MARK Total: 400.00

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Packet Pg. 21
Expense Approval Report Payment Dates: 8/23/2024 - 8/23/2024 8/22/2024 4:36:31 PM Page 5 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: REW24 - REWARDIAN, LLC
REWARDIAN, LLC 13801 08/23/2024 PO/10140 EMPLOYEE RECO… 101-1014-0000-620034 344561 08/23/2024 3,668.51 Vendor REW24 - REWARDIAN, LLC Total: 3,668.51
Vendor: ROT01 - ROTARY CLUB OF P.H.

ROTARY CLUB OF P.H. 4777 08/23/2024 Rotary dues July - September…101-1005-0000-620121 344562 08/23/2024 300.00 Vendor ROT01 - ROTARY CLUB OF P.H. Total: 300.00
Vendor: SAF01 - SAFETY-KLEEN SYSTEMS, INC
SAFETY-KLEEN SYSTEMS, INC 95104694 08/23/2024 WASHER SVC, OIL DELIVERY 101-5097-0000-620065 344563 08/23/2024 912.08 Vendor SAF01 - SAFETY-KLEEN SYSTEMS, INC Total: 912.08
Vendor: SCI03 - SCIARONI, JACK
SCIARONI, JACK 240823 08/23/2024 DVWS CHIEF ENGR FOR AUG …501-7010-0000-611040 344564 08/23/2024 546.25 Vendor SCI03 - SCIARONI, JACK Total: 546.25
Vendor: STA67 - SECURITAS TECHNOLOGY CORPORATION
SECURITAS TECHNOLOGY CO… 6004326005 08/23/2024 MONITOR SVC FOR ALRM SYS…101-5097-0000-650041 344565 08/23/2024 284.49 Vendor STA67 - SECURITAS TECHNOLOGY CORPORATION Total: 284.49 Vendor: SMA05 - SMART SOURCE LLC
SMART SOURCE LLC 0034899 08/23/2024 BLANK A/P CK- BLUE CPH-10… 101-1010-0000-620112 344566 08/23/2024 760.36 Vendor SMA05 - SMART SOURCE LLC Total: 760.36
Vendor: SHR01 - STERICYCLE, INC.

STERICYCLE, INC. 8007921609 08/23/2024 PAPER SHREDDING SVC 101-2001-0000-630040 344568 08/23/2024 553.68 Vendor SHR01 - STERICYCLE, INC. Total: 553.68
Vendor: STE11 - STERICYCLE, INC
STERICYCLE, INC 8008036988 08/23/2024 HAZARDOUS WASTE DISPOS… 101-2001-0000-630041 344567 08/23/2024 625.13 Vendor STE11 - STERICYCLE, INC Total: 625.13
Vendor: DEX01 - STEVEN DEXHEIMER
STEVEN DEXHEIMER 2402-53CM 08/23/2024 PRE-EMPLOYMENT BACKGR… 101-1014-0000-630021 344569 08/23/2024 1,009.84 Vendor DEX01 - STEVEN DEXHEIMER Total: 1,009.84
Vendor: 10011 - SUNRUN INSTALLATION SERVICES
SUNRUN INSTALLATION SERV…240823 08/23/2024 REF DUE TO CUST NOT WNT… 101-0000-0000-430030 344570 08/23/2024 624.18 SUNRUN INSTALLATION SERV…240823A 08/23/2024 REF DUE TO CUST NOT WNT… 101-0000-0000-430030 344570 08/23/2024 566.92 Vendor 10011 - SUNRUN INSTALLATION SERVICES Total: 1,191.10 Vendor: SUP02 - SUPER STATION CAR WASH
SUPER STATION CAR WASH 7050 08/23/2024 CAR WASHES FOR JULY 2024 101-2001-0000-650051 344571 08/23/2024 439.80 Vendor SUP02 - SUPER STATION CAR WASH Total: 439.80
Vendor: HOM01 - THE HOME DEPOT PRO
THE HOME DEPOT PRO 240823 08/23/2024 INV 819631488 8/13/24 101-5097-0000-660014 344572 08/23/2024 300.02 THE HOME DEPOT PRO 240823 08/23/2024 STOCK SUPP & AREA 5 LAND… 226-4023-0000-660036 344572 08/23/2024 107.24 Vendor HOM01 - THE HOME DEPOT PRO Total: 407.26

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Expense Approval Report Payment Dates: 8/23/2024 - 8/23/2024 8/22/2024 4:36:31 PM Page 6 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: TIR03 - TIREHUB, LLC
TIREHUB, LLC 43799018 08/23/2024 TIRES (QTY8) 101-5097-0000-620065 344573 08/23/2024 1,185.08 Vendor TIR03 - TIREHUB, LLC Total: 1,185.08
Vendor: VER16 - VERIZON
VERIZON 603000062173 08/23/2024 MONTHLY SVC FOR JULY 202… 101-5097-0000-670010 344574 08/23/2024 771.24 Vendor VER16 - VERIZON Total: 771.24
Vendor: VER09 - VERIZON WIRELESS
VERIZON WIRELESS 9970937934 08/23/2024 PH SVCS FOR JULY-AUG 2024…101-1012-0000-670010 344575 08/23/2024 388.97 Vendor VER09 - VERIZON WIRELESS Total: 388.97
Vendor: VOO01 - VOORHIES, CLAIRE
VOORHIES, CLAIRE 240823 08/23/2024 DVWS - RAW WTR CHRGS SV… 501-7010-0000-611040 344576 08/23/2024 409.68 Vendor VOO01 - VOORHIES, CLAIRE Total: 409.68
Vendor: WES12 - WestPrint
WestPrint 240823 08/23/2024 ZONE 1 226-4019-0000-630034 344577 08/23/2024 535.75 WestPrint 240823 08/23/2024 ZONE 2 226-4020-0000-630034 344577 08/23/2024 535.74 WestPrint 240823 08/23/2024 ZONE 3 226-4021-0000-630034 344577 08/23/2024 535.74 WestPrint 240823 08/23/2024 ZONE 4 226-4022-0000-630034 344577 08/23/2024 535.74 WestPrint 240823 08/23/2024 ZONE 5 226-4023-0000-630034 344577 08/23/2024 535.74 WestPrint 240823 08/23/2024 ZONE 6 226-4024-0000-630034 344577 08/23/2024 535.74 WestPrint 240823 08/23/2024 GRAYSON 227-4025-0000-630034 344577 08/23/2024 535.74 WestPrint 240823 08/23/2024 GALLERY 227-4026-0000-630034 344577 08/23/2024 535.74 Vendor WES12 - WestPrint Total: 4,285.93
Vendor: WEX02 - WEX HEALTH INC
WEX HEALTH INC 0001993046-IN 08/23/2024 FSA MONTHLY FEE JULY 2024 101-1010-0000-612170 344578 08/23/2024 70.00 Vendor WEX02 - WEX HEALTH INC Total: 70.00
Vendor: SEA12 - ZACH SEAL
ZACH SEAL 240823 08/23/2024 Reimb internat data used wrk…101-4001-0000-640021 344579 08/23/2024 120.00 Vendor SEA12 - ZACH SEAL Total: 120.00
Grand Total: 317,683.83

9.2.a
Packet Pg. 23
Expense Approval Report Payment Dates: 8/23/2024 - 8/23/2024 8/22/2024 4:36:31 PM Page 7 of 9
Report Summary
Fund Summary
Fund Payment Amount
101 - GENERAL FUND 89,880.43
221 - UNIFIED LIGHTING DISTRICT FUND 8,072.73
226 - COMMERCIAL LANDSCAPE & LIGHTING - DISTRICT … 3,429.73 227 - LANDSCAPE AND LIGHTING-ASSESSMENT DISTRICT… 2,802.05 231 - NPDES/STORMWATER 5,018.89
241 - SUPPLEMENTAL LAW ENFORCEMENT SERVICES FU… 11,891.97 295 - AMERICAN RESCUE PLAN ACT (ARPA) FUND 73,737.04
301 - GAS TAX FUND 31,343.22
306 - MEASURE J FUND 55,236.31
401 - CITY HALL/PUBLIC SERVICE CENTER TECHNOLOGY … 2,577.67 402 - PD TECHNOLOGY FUND 2,995.98
501 - DIABLO VISTA WATER FUND 30,697.81
Grand Total: 317,683.83
Account Summary
Account Number Account Name Payment Amount
101-0000-0000-430030 BUILDING PERMITS 1,775.26
101-1001-0000-630040 CONTRACTUAL SVC 337.50
101-1001-0000-700020 MAYORS CONFERENCE E… 70.00
101-1005-0000-620121 MEMBERSHIP 300.00
101-1007-0000-630040 CONTRACTUAL SVC 16,591.50
101-1010-0000-612170 FLEXIBLE SPENDING AD… 70.00
101-1010-0000-620112 ADVERTISING 760.36
101-1010-0000-640021 EDUC/CONF/O/N 375.00
101-1012-0000-650036 MAINT/SOFTWARE 960.15
101-1012-0000-670010 UTIL/COMMUNCTNS 558.37
101-1012-0000-670020 UTIL/TELEPHONE 61.81
101-1014-0000-620034 EMPL RECOG/AWDS 3,668.51
101-1014-0000-630020 EMPLYEE TRAING 2,867.50
101-1014-0000-630021 HIRE/TEST SVCS 1,479.84
101-1014-0000-630040 CONTRACTUAL SVC 2,025.00
101-1014-0000-660016 SUPPLIES/OFFICE 27.00
101-1016-0000-630040 CONTRACTUAL SVC 375.00
101-2001-0000-620124 SWAT/DRONE 3,088.11
101-2001-0000-630040 CONTRACTUAL SVC 553.68
101-2001-0000-630041 HAZ WASTE SVCS 625.13
101-2001-0000-650051 MAINT/P.D. AUTO 1,602.30
101-2001-0000-660014 SUPPLIES/OPERATING 182.55
101-2001-0000-660026 SAFETY EQUIPMENT REP… 9,188.46
101-2001-0000-670015 UTIL/GAS-ELECTR 85.48

9.2.a
Packet Pg. 24
Expense Approval Report Payment Dates: 8/23/2024 - 8/23/2024 8/22/2024 4:36:31 PM Page 8 of 9
Account Summary
Account Number Account Name Payment Amount
101-2001-0000-670020 UTIL/TELEPHONE 68.20
101-220021 NATIONAL NIGHT OUT E… 291.70
101-3001-0000-620154 REIMBURSEABLE DAMA… 16,527.21
101-3001-0000-630019 TEMP AGNCY SVCS 2,515.24
101-4001-0000-640021 EDUC/CONF/O/N 120.00
101-4004-0000-660024 SUPPLIES/NON CAPITALI… 56.80
101-5097-0000-611010 SALARY-PERMANENT 17,864.39
101-5097-0000-620051 EQ/FACILTY RENT 81.40
101-5097-0000-620065 AUTO/PRTS/TIRES 2,430.16
101-5097-0000-650041 MAINT/FIR/SCRTY 344.84
101-5097-0000-650046 MAINT/STR LITES 220.95
101-5097-0000-650053 LANDSCAPING-CITY HALL 259.77
101-5097-0000-660014 SUPPLIES/OPERATING 300.02
101-5097-0000-660038 SUPPLIES/SAFETY 400.00
101-5097-0000-670010 UTIL/COMMUNCTNS 771.24
221-1020-0000-670015 UTIL/GAS-ELECTR 8,072.73
226-4019-0000-630034 ENGINEERING 535.75
226-4019-0000-670015 UTIL/GAS-ELECTR 108.04
226-4020-0000-630034 ENGINEERING 535.74
226-4021-0000-630034 ENGINEERING 535.74
226-4022-0000-630034 ENGINEERING 535.74
226-4023-0000-630034 ENGINEERING 535.74
226-4023-0000-660036 SUPPLIES/LAND MATERI… 107.24
226-4024-0000-630034 ENGINEERING 535.74
227-4025-0000-630034 ENGINEERING 535.74
227-4025-0000-670015 UTIL/GAS-ELECTR 167.51
227-4025-0000-670025 UTIL/WATER 1,563.06
227-4026-0000-630034 ENGINEERING 535.74
231-5020-0000-630019 TEMP AGENCY SVCS 5,018.89
241-2001-0000-660026 SAFETY EQUIPMENT REP… 9,391.97
241-2005-0000-630018 MISC OUTSD SVCS 2,500.00
295-1012-0000-630040 CONTRACTUAL SVC 6,892.82
295-4001-0000-700115 GRANT LOANS RETAIL M… 14,450.00
295-4002-0000-700010 EXTENDED LIBRARY HO… 52,394.22
301-5137-0000-800030 CONSTRUCTION 31,343.22
306-5107-0000-650043 MAINT/TRAF SGNLMAIN… 51,855.15
306-5107-0000-670015 UTIL/GAS-ELECTR 3,381.16
401-1012-0000-630040 CONTRACTUAL SVC 2,240.00
401-1012-0000-650035 MAINT/HARDWARE 290.00
401-1012-0000-650036 MAINT/SOFTWARE 47.67
402-2001-0000-660024 SUPPLIES/NON CAPITALI… 2,995.98
501-7010-0000-611040 SALARY-PART TIME PER… 955.93

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Packet Pg. 25
Expense Approval Report Payment Dates: 8/23/2024 - 8/23/2024 8/22/2024 4:36:31 PM Page 9 of 9
Account Summary
Account Number Account Name Payment Amount
501-7010-0000-660013 SUPPLIES/RAW WATER 29,741.88
Grand Total: 317,683.83
Project Account Summary
Project Account Key Payment Amount
**None** 317,683.83
Grand Total: 317,683.83
2024-08-23

9.2.a
Packet Pg. 26

CITY COUNCIL STAFF REPORT
Meeting Date: September 09, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. __-24 AUTHORIZING THE CITY

MANAGER TO EXECUTE A SIDE LETTER OF AGREEMENT

BETWEEN THE CITY OF PLEASANT HILL AND THE PROFESSIONAL

AND CONFIDENTIAL EMPLOYEES ASSOCIATION (PACE)

UPDATING THE SALARY SCHEDULE FOR SELECT PACE

CLASSIFICATIONS

SYNOPSIS
Adoption of the proposed resolution would authorize the City Manager to execute a side letter of agreement between the City of Pleasant Hill and the Professional and Confidential Employees Association (PACE) amending the salary schedule for the following four classifications:

Administrative Analyst II, Assistant Engineer, Associate Engineer, and Associate Planner.

DISCUSSION
Background
The Parties are the signatories to a 2023-2026 Memorandum of Understanding setting forth terms and conditions of employment for certain City employees within PACE. The parties agreed to conduct a limited scope Salary Survey and then to meet-and-confer over the results of that Salary Survey. The survey was conducted by Koff & Associates and completed in May. The parties began meeting shortly thereafter and came to a tentative agreement on August 15, 2024.

Analysis
This Side Letter of Agreement is the result of the parties meeting and conferring over the Salary Survey. The parties were able to reach a tentative agreement with minimal meetings in July and August. The survey results indicated that the four identified classifications fell below the median of the City’s comparator agencies by an average of 5.5 percent. The proposed salary changes will bring City salaries for these four hard-to-recruit classifications into alignment with those of the City’s comparator agencies.

9.3 Packet Pg. 27

FISCAL IMPACT
The proposed resolution will not change the full-time employee (FTE) count. The impact to salary and benefits costs is approximately $29,350 and there is sufficient budget savings in FY2024-2025 due to vacancies to absorb this change.

PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department.

The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Staff recommends that the City Council adopt the proposed resolution, which authorizes the City Manager to execute and implement the side letter of agreement.

ALTERNATIVES TO RECOMMENDED ACTION
The City Council could decline to adopt the proposed resolution and direct staff to maintain the status quo without updating the salary schedules.

ATTACHMENT(S):

Proposed Resolution
Exhibit 1 - Side Letter of Agreement
Prepared by: Ericka R. Mitchell, Chief Human Resources Officer Approved by: Ethan Bindernagel, City Manager

9.3 Packet Pg. 28
RESOLUTION NO. -24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL APPROVING SIDE LETTER OF AGREEMENT WITH THE PROFESSIONAL AND CONFIDENTIAL EMPLOYEES’ ASSOCIATION TO UPDATE THE PACE SALARY SCHEDULE.

WHEREAS, representatives of the City and the Professional and Confidential Employees’ Association (“PACE”) met and conferred over the results of a narrow scope salary survey; and WHEREAS, representatives of the City and PACE tentatively agreed to update the PACE salary schedule; and
WHEREAS, enactment of the proposed side letter would provide market equity salary increases to the following four classifications: Administrative Analyst II, Assistant Engineer, Associate Engineer, and Associate Planner;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pleasant Hill that the City Council does hereby approve and authorize the City Manager to sign Exhibit 1 Side Letter of Agreement, updating the PACE salary schedule.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 9th day of September, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
MATTHEW RINN, Mayor
ATTEST:

LYONE CONNER, City Clerk

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Packet Pg. 29
2024 Side Letter of Agreement
City of Pleasant Hill and Professional and Confidential Employees Updating the PACE Salary Schedule
(Salary Survey Implementation)
I. Parties
The Parties to this Side Letter of Agreement (herein after “Side Letter”) are City of Pleasant Hill (hereinafter referred to as the “City”) and Professional And Confidential Employees (hereinafter referred to as “PACE”).

II. Background
The Parties are the signatories to a 2023-2026 Memorandum of Understanding (hereinafter referred to as the “MOU”) setting forth terms and conditions of employment for certain City employees within PACE.

The parties agreed to conduct a Salary Survey and then to meet-and-confer over the results of that Salary Survey. This Side Letter of Agreement is the result of the parties meeting and conferring and satisfies their obligations as agreed to in the MOU.

As such, the following amends the existing MOU. The Parties agree as follows:

III. MOU Amendments
A. For Purposes of the MOU amendments set forth below, language that is overstruck (e.g. overstruck) will be omitted from the MOU. Language that is italicized and boldfaced will be added to the MOU as indicated. The existing MOU will, in all other respects, remain in effect without change through the new term specified.

B. Exhibit A will be amended as follows:

The following table is added to provide an equity increase for the surveyed classifications:

Salary Ranges Adjusted to Implement Salary Survey
Effective July 1, 2024

RANGE A B C D E F POSITION
155 7907 8410 8835 9279 9745 10227 ASSOCIATE PLANNER
160 7986 8514 8943 9385 9858 10350 ADMIN ANALYST II
165 8420 8951 9389 9866 10361 10882 ASSISTANT ENGINEER
175 9673 10295 10812 11346 11923 12514 ASSOCIATE ENGINEER __________
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9.3.b
Packet Pg. 30
2024 Side Letter of Agreement
City of Pleasant Hill and Professional and Confidential Employees Updating the PACE Salary Schedule
(Salary Survey Implementation)
The following table supersedes the existing table and reflects the changed salary amounts for the surveyed classifications listed above all other data remains the same:

New Salary Ranges
Effective November 1, 2024

RANGE A B C D E F G POSITION
60 4606 4841 5081 5337 5601 5884 6031 RECEPTIONIST

62.5 5192 5520 5806 6090 6392 6712 6880 SECRETARY/OFFICE ASSISTANT 65 5256 5588 5863 6036 6466 6794 6964
70 5378 5735 6020 6321 6631 6968 7142 ACCOUNTING TECHNICIAN I 75 5507 5863 6160 6466 6794 7126 7304 PLANNING TECHNICIAN/PERMIT TECHNICIAN 80 5765 6128 6436 6763 7098 7137 7315
85 5782 6159 6467 6794 7123 7475 7662
90 5950 6321 6631 6968 7317 7681 7873 HUMAN RESOURCES TECHNICIAN/ACCOUNTING TECHNICIAN II 95 6106 6502 6814 7168 7527 7907 8105 ADMINISTRATIVE SPECIALIST/PAYROLL TECHNICIAN 100 6298 6698 7037 7392 7754 8141 8345
105 6309 6776 7111 7467 7838 8231 8437 EXEC ASSISTANT TO POLICE CHIEF 110 6685 7098 7457 7824 8219 8634 8850 EXEC ASSISTANT TO CITY MGR & CITY COUNCIL 115 6698 7123 7475 7850 8245 8659 8875
120 6875 7508 7883 8279 8694 9131 9359 ACCOUNTANT/COMPUTER TECHNICIAN I 125 7031 7462 7968 8363 8782 9219 9449 ADMIN ANALYST I
130 7214 7681 8062 8471 8886 9337 9570
135 7512 8015 8417 8832 9280 9746 9990 ASSISTANT PLANNER 140 7586 8062 8471 8886 9337 9806 10051 CITY CODE INVESTIGATOR/COMPUTER TECHNICIAN II 145 7735 8247 8661 9097 9552 10032 10283
150 7814 8367 8791 9222 9685 10171 10425 INFORMATION SYSTEMS TECHNICIAN, POLICE DEPARTMENT 151 7897 8420 8844 9281 9750 10236 10492 ADMIN ANALYST II/HR ANALYST/COMMUNITY RELATIONS

SPECIALIST/PIO
155 8164 8683 9122 9581 10062 10559 10823 ASSOCIATE PLANNER 160 8246 8791 9234 9690 10178 10686 10953 ADMIN ANALYST II 165 8694 9242 9694 10187 10698 11236 11517 ASSISTANT ENGINEER 170 8775 9337 9806 10298 10809 11357 11641 INFO TECHNOLOGY SPECIALIST 175 9987 10630 11163 11715 12310 12921 13244 ASSOCIATE ENGINEER __________
[CONTINUED ON NEXT PAGE]

9.3.b
Packet Pg. 31
2024 Side Letter of Agreement
City of Pleasant Hill and Professional and Confidential Employees Updating the PACE Salary Schedule
(Salary Survey Implementation)
The following table supersedes the existing table and reflects the changed salary amounts for the surveyed classifications listed above all other data remains the same:

New Salary Ranges
Effective November 1, 2025

RANGE A B C D E F G POSITION
60 4768 5010 5259 5523 5797 6089 6242 RECEPTIONIST

62.5 5373 5713 6009 6304 6616 6947 7121 SECRETARY/OFFICE ASSISTANT 65 5440 5784 6069 6247 6692 7032 7208
70 5566 5936 6231 6542 6863 7212 7392 ACCOUNTING TECHNICIAN I 75 5700 6069 6375 6692 7032 7375 7560 PLANNING TECHNICIAN/PERMIT TECHNICIAN 80 5967 6342 6661 7000 7346 7387 7571
85 5985 6374 6693 7032 7373 7737 7930
90 6158 6542 6863 7212 7574 7950 8149 HUMAN RESOURCES TECHNICIAN/ACCOUNTING TECHNICIAN II 95 6320 6729 7053 7419 7791 8184 8389 ADMINISTRATIVE SPECIALIST/PAYROLL TECHNICIAN 100 6519 6932 7283 7651 8026 8426 8637
105 6530 7013 7359 7728 8112 8519 8732 EXEC ASSISTANT TO POLICE CHIEF 110 6919 7346 7718 8098 8507 8936 9160 EXEC ASSISTANT TO CITY MGR & CITY COUNCIL 115 6932 7373 7737 8125 8533 8962 9186
120 7116 7771 8159 8569 8998 9450 9687 ACCOUNTANT/COMPUTER TECHNICIAN I 125 7277 7724 8247 8656 9090 9542 9780 ADMIN ANALYST I
130 7466 7950 8344 8767 9197 9663 9905
135 7775 8295 8711 9141 9605 10087 10340 ASSISTANT PLANNER 140 7852 8344 8767 9197 9663 10149 10403 CITY CODE INVESTIGATOR/COMPUTER TECHNICIAN II 145 8006 8536 8964 9415 9886 10383 10643
150 8088 8660 9098 9545 10024 10527 10790 INFORMATION SYSTEMS TECHNICIAN, POLICE DEPARTMENT 151 8174 8714 9154 9606 10091 10595 10859 ADMIN ANALYST II/HR ANALYST/COMMUNITY RELATIONS

SPECIALIST/PIO
155 8431 8987 9441 9916 10414 10929 11202 ASSOCIATE PLANNER 160 8535 9099 9557 10029 10534 11060 11336 ADMIN ANALYST II 165 8998 9565 10033 10544 11072 11629 11920 ASSISTANT ENGINEER 170 9082 9663 10149 10659 11187 11754 12048 INFO TECHNOLOGY SPECIALIST 175 10337 11002 11554 12125 12741 13373 13708 ASSOCIATE ENGINEER __________
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9.3.b
Packet Pg. 32
2024 Side Letter of Agreement
City of Pleasant Hill and Professional and Confidential Employees Updating the PACE Salary Schedule
(Salary Survey Implementation)
IV. General Provisions
A. This Side Letter of Agreement will take effect July 1, 2024, upon approval and adoption by the City Council.

B. The written terms herein embody the entire Side Letter of Agreement between the Parties.

In witness hereof, this Side Letter of Agreement was approved and adopted by a vote of the Pleasant Hill City Council on _________________________, 2024.

FOR CITY OF PLEASANT HILL: FOR PROFESSIONAL AND CONFIDENTIAL EMPLOYEES’ ASSOCIATION:

Matt Rinn Jeffrey Finn
Mayor PACE President
Ethan Bindernagel Ross Yangwas
City Manager PACE Secretary
Ericka Mitchell
Chief Human Resources Officer
APPROVED AS TO FORM:

Janet Coleson
City Attorney

9.3.b
Packet Pg. 33

CITY COUNCIL STAFF REPORT
Meeting Date: September 09, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___ -24 DESIGNATING THE CHIEF

HUMAN RESOURCES OFFICER AS THE PRIMARY MUNICIPAL

POOLING AUTHORITY OF NORTHERN CALIFORNIA BOARD

MEMBER AND THE FINANCE MANAGER AS THE ALTERNATE

BOARD MEMBER

SYNOPSIS
The proposed resolution would update the title of the primary board member the City of Pleasant Hill appoints to the Municipal Pooling Authority (MPA) Board. The Chief Human Resources Officer would be designated as the primary Board member, replacing the Human Resources & Risk Manager. The Finance Manager would continue to be designated as the alternate.

DISCUSSION
Background
The City is a member of the Municipal Pooling Authority of Northern California (MPA), a risk retention pool Joint Powers Authority. The MPA is governed by a Board of Directors composed of one designee from each member agency. The MPA Joint Exercise of Powers Agreement, enacted April 1, 2005, requires the following:

Each Member’s governing body shall appoint to the Board either its Manager or Director, or the department head or staff person responsible for its risk management function. Each Board member shall have one vote. Each Member shall appoint one Alternate to the Board.

The Alternate shall have the same qualifications as the Board member. The Alternate may attend, participate in, and vote at any meeting of the Board at which the regular Board member is absent.

The City Council most recently revised the positions appointed as the primary and alternate Board members in February 2020 (Resolution No. 8-20) when the Human Resources Manager inherited responsibility for risk management from the Assistant City Manager position. The Human Resources & Risk Manager is now the Chief Human Resource Officer, and the MPA agreement requires an updated resolution reflective of this change.

9.4 Packet Pg. 34
Analysis
The Chief Human Resources Officer is now responsible for the risk management function at the City. Accordingly, staff recommends that the Chief Human Resources Officer be the primary Board member.

In addition to the risk management aspect of the MPA programs, there is also a financial component. The City’s Finance Manager was designated as the Board alternate in Resolution No. 8-20 and meets the qualifications required in the joint powers agreement referenced above.

Therefore, staff further recommends that the Finance Manager continue to be the alternate Board member.

FISCAL IMPACT
None.

RECOMMENDED CITY COUNCIL ACTION
Staff recommends that Council approve the resolution designating the Chief Human Resources Officer as the primary MPA Board member and the Finance Manager as the alternate MPA Board member.

ALTERNATIVES TO RECOMMENDED ACTION
Council could direct staff to consider other staff for the MPA Board.

ATTACHMENT(S):

Proposed Resolution
Prepared by: Ericka R. Mitchell, Chief Human Resources Officer Approved by: Ethan Bindernagel, City Manager

9.4 Packet Pg. 35
RESOLUTION NO. -24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

DESIGNATING A BOARD MEMBER AND AN ALTERNATE BOARD MEMBER TO THE

MUNICIPAL POOLING AUTHORITY OF NORTHERN CALIFORNIA
WHEREAS, the City of Pleasant Hill is a member of the Municipal Pooling Authority of Northern California (MPA); and
WHEREAS, the governing documents of the MPA require the City Council of each member city to appoint one Board member and one alternate Board member to the Board of Directors of the MPA; and
WHEREAS, the governing documents of the MPA require the City to appoint its City Manager or the department head or staff person responsible for the City’s risk management functions as the primary Board member, and that the alternate Board member shall have the same qualifications as the primary Board member;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pleasant Hill, that the Chief Human Resources Officer is designated as the City’s Primary Board member to the MPA, and the Finance Manager is designated as the City’s alternate Board member to the MPA.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting of the Council held on the 9th day of September, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

MATTHEW RINN, Mayor
ATTEST:

Lyone Conner, City Clerk

9.4.a
Packet Pg. 36

CITY COUNCIL STAFF REPORT
Meeting Date: September 09, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___-24 DESIGNATING VICE MAYOR SUE

NOACK AS A VOTING DELEGATE AT THE LEAGUE OF
CALIFORNIA CITIES ANNUAL CONFERENCE FROM OCTOBER 16-
18 IN LONG BEACH, CALIFORNIA

SYNOPSIS
The League of California Cities’ Annual Conference is scheduled for October 16-18, 2024, in Long Beach, California. An important part of the Annual Conference is the Annual Business Meeting scheduled for October 18, 2024. At this meeting, the League membership considers and acts on resolutions that establish League policy. Consistent with the League’s bylaws, a City’s voting delegate and up to two alternates must be designated by the City Council in order to vote at the Annual Business Meeting.

DISCUSSION
Background
To vote at the Annual Business Meeting of the League of California Cities on October 18, 2024, each City Council is required to designate a voting delegate. Vice Mayor Sue Noack plans to attend this year’s League Conference, and it would be appropriate to designate her as the Voting Delegate.

FISCAL IMPACT
None

The agenda and staff report are posted on the City’s web page.

9.5 Packet Pg. 37

RECOMMENDED CITY COUNCIL ACTION
Adopt the proposed resolution.

ALTERNATIVES TO RECOMMENDED ACTION
Choose other Councilmember(s) to serve as voting delegates; or take no action and opt not to have the City participate in voting at the League’s Annual Business Meeting.

ATTACHMENT(S):

Proposed Resolution
Prepared by: Lyone Conner, City Clerk
Approved by: Ethan Bindernagel, City Manager

9.5 Packet Pg. 38
RESOLUTION NO. __-24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

DESIGNATING VICE MAYOR SUE NOACK AS A VOTING DELEGATE AT THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE FROM OCTOBER 16- 18, 2024, IN LONG BEACH, CALIFORNIA
WHEREAS, the League of California Cities Annual Conference will be held October 16-18, 2024, in Long Beach, California; and
WHEREAS, in order to vote at the Annual Business Meeting scheduled for October 18, 2024, the City Council must designate a voting delegate; and
WHEREAS, Vice Mayor Sue Noack has indicated that she will be attending the conference; and
WHEREAS, in the event the designated voting delegate is unable to serve in that capacity, the City Council may appoint up to two alternate voting delegates.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill that Vice Mayor Sue Noack is designated as the voting delegate at the 2024 Annual League of California Cities Conference being held October 16-18, 2024.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting of the Council held on the 9th day of September, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________
MATTHEW RINN, Mayor
ATTEST:

LYONE P. CONNER, City Clerk

9.5.a
Packet Pg. 39

CITY COUNCIL STAFF REPORT
Meeting Date: September 09, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___-24 AUTHORIZING THE CITY

MANAGER TO EXECUTE AN AGREEMENT WITH SABLE
COMPUTERS, INC. (DBA KIS) FOR THEIR SERVICES TO REPLACE THE CITY’S SERVERS.

SYNOPSIS
The servers used by the City, in accordance with industry best practices, now qualify for replacement. The City Council approved the purchases of new servers during the August 5, 2024 City Council Meeting. Replacing and configuring servers is a process that requires knowledge of the latest best practices and experience. Sable Computers, Inc. is a managed service provider that has an established relationship with the City and possesses extensive knowledge and experience both in this area generally, and of the City’s network, specifically. Thus, staff requests that the City Council authorize the City Manager to execute an agreement with Sable Computers, Inc. (dba KIS) for its services to replace the City’s servers.

DISCUSSION
Background
The physical servers at City Hall and at the Police Department qualify for replacement in accordance with industry best practices. The City’s physical servers house virtual servers that currently serve City Hall, the Police Department, the Public Service Center, and the Pleasant Hill Recreation and Park District.

KIS is currently a valued technical resource for the City, consistently providing the City with a high quality level of service. They are headquartered in Fremont, CA, and have earned a reputation in the industry for being knowledgeable, professional, and reliable. They support many of the municipalities in the Bay Area, including the cities of Pleasanton, Alameda, Martinez, and Newark.

Analysis
The proposed resolution would enable KIS to assist City staff in physically removing the existing servers, mounting, setting up, and configuring the new servers, and to migrate the virtual

9.6 Packet Pg. 40
infrastructure from the old servers to the new servers.

KIS has an ongoing relationship with the City and has previously assisted staff with many projects from implementing our firewalls, managing our VMWare environment, and configuring our switches. They possess intimate knowledge of the City’s network and server infrastructure and are the best suited to assist the City with this project.

FISCAL IMPACT
The proposed agreement with KIS for their services is $34,000. Funding for this project is included in the Information Technology Budget for fiscal years 2024/2025 in the City Hall and Police Department Technology Funds. The Finance Division has confirmed that adequate funds are available to fund this request.

The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt the attached resolution authorizing the City Manager to execute an agreement with Sable Computers, Inc. (dba KIS) for its services to replace the City’s servers.

ALTERNATIVES TO RECOMMENDED ACTION
The City Council could reject the proposed action and provide direction to staff.

ATTACHMENT(S):

Proposed KIS Agreement for Services
Proposed Resolution for KIS
Prepared by: Ling King, Chief Technology Officer
Approved by: Ethan Bindernagel, City Manager

9.6 Packet Pg. 41
RESOLUTION NO. ___- 24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH SABLE COMPUTERS, INC. (DBA KIS) FOR ITS SERVICES TO REPLACE THE CITY’S SERVERS

WHEREAS, the existing server infrastructure used by the City requires replacement, in accordance with industry best practices; and
WHEREAS, KIS has earned a good reputation in the industry and has provided the City with a high-quality level of service in various projects in the past; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Pleasant Hill authorizes the City Manager to execute an agreement (attached) with KIS for its services to replace the City’s servers in an amount not to exceed $34,000.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting of the Council held on the 9th day of September, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______
MATTHEW RINN, Mayor
ATTEST:
___
LYONE CONNER, City Clerk

9.6.a
Packet Pg. 42
Information Technology
100 Gregory Lane, Pleasant Hill, CA 94523-3323 – (925) 671-5270 www.pleasanthillca.org

AGREEMENT FOR COMPUTER SOFTWARE, EQUIPMENT AND SERVICES This Agreement is made and entered into as of the 9
th day of September, 2024, by and
between the City of Pleasant Hill ("City") and Sable Computer, Inc. (DBA: KIS) (“Supplier”).

RECITALS
A. The City desires for KIS to assist City Staff to install and configure new servers and network storage at City Hall and the Police Department.

B. Supplier is specially trained, experienced and competent to perform the special services which will be required by this Agreement; and
C. Supplier possesses the skill, experience, ability, background, certification and knowledge to provide services described in this Agreement on the terms and conditions described herein.

AGREEMENT
The Recitals listed above are hereby incorporated into and shall constitute a part of this Agreement.

1. Scope of Agreement. The Supplier shall supply the equipment and perform the services described in Exhibit A attached hereto and incorporated herein by reference (“Project”).

Supplier shall provide said equipment and services at the time, place, and in the manner specified in Exhibit A, subject to the direction of the City through its staff that it may provide from time to time.

2. Responsibilities of City. The Chief Technology Officer, or her/his assignee (“City Representative”) shall represent the City in all matters pertaining to the services rendered pursuant to this Agreement and shall administer said Agreement on behalf of the City. This person shall hereinafter be referred to as the "City Representative". The City shall provide suitable hardware and an operating system that meets or exceeds the recommended guidelines for this installation.

3. Time of Performance. The services of Supplier are to commence upon execution of this Agreement and shall continue until all authorized work is approved by the City. All such work shall be completed no later than two months after signing of contract.

4. Compensation. In no event shall Supplier's compensation exceed $34,000.00 without additional authorization from the City. Payment by City under this Agreement shall not be

9.6.b
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deemed a waiver of defects, even if such defects were known to the City at the time of payment.

5. Method of Payment. Supplier shall submit an invoice to the City describing the work performed. Supplier's bills shall include a brief description of the services performed and the date the services were performed.

City shall pay Supplier no later than 30 days after approval of the monthly invoice by City staff.

When payments made by City equal 90% of the maximum fee provided for in this Agreement, no further payments shall be made until the final work under this Agreement has been accepted by City.

6. Ownership of Documents. All plans, studies, documents and other writings delivered to the City by Supplier in the course of implementing this Agreement, except working notes and internal documents, shall become the property of the City upon payment to Supplier for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Supplier or to any other party. Documentation will be provided by the Supplier to the City in Microsoft Word format both electronically and hard copy. Diagrams will be provided by Supplier to the City in Visio Format both electronically and hard copy. Supplier shall, at Supplier's expense, provide such reports, plans, studies, documents and other writings to City upon written request.

7. Operational Performance Testing. Operational performance testing is defined as 30 consecutive days of “non-fatal” application failures from when training is completed and the City starts using the software in a production environment.

A. Final Acceptance. Final Acceptance of installation shall be upon the occurrence of all the following:

1. Delivery to the City of all software and services required to meet the City’s implementation requirements described in Exhibit A.

2. Delivery to the City of written software manuals described in Exhibit A.

3. Configuration and installation of the current version of the Project software as described in Exhibit A.

4. The City’s determination that the software performs in the same manner and with the same functions as the software previously demonstrated. The software should generate a sampling of standard reports.

5. Demonstration of successful operation of the Project.

6. Issuance of a Certificate of Compliance for all installed items by supplier.

7. A final testing of the system including a functional test demonstrating that each and every part of the system functions as specified.

8. When the tasks outlined in Exhibit A are complete and signed off by both parties, the City Representative shall visually verify that Supplier completed all work in an acceptable manner. The City Representative shall prepare a “punch list” listing any items that need to be completed, corrected, or redone for the Project to pass inspection. When notified by Supplier that all punch list items have been completed, the City Representative can schedule the final

9.6.b
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inspection. At the final inspection, the City Representative shall visually verify that Supplier has acceptably completed all required work.

9. Upon acceptance of the Project completion by the City Representative, a written notification of final acceptance shall be sent to Supplier, relieving Supplier from further work under this Agreement.

B. Problems.

1. During operational performance testing (OPT), the City shall make a written record of any problems encountered, with appropriate supporting descriptions to facilitate diagnosis and correction. If no problems are encountered within the OPT 30 consecutive day period, the City shall immediately certify that the system has passed the operational testing phase and the software modules are deemed to be accepted.

2. If any problems are encountered, the City and Supplier shall attempt in good faith to reach agreement on whether the problems either prevent the City from commencing product operations with the Project or would substantially inhibit the City’s use of the system if such problem or defect were to remain uncorrected.

3. If agreement is reached that the problems either prevent the City from commencing system operations or would substantially inhibit the City’s use of the product if production operations were commenced, or if the City and Supplier are unable to agree, Supplier shall provide to the City a written statement that the problems shall be corrected by a stated date acceptable to the City, and the City shall certify that the system has passed the operational testing phase and shall communicate the results of its verification to Supplier.

8. Independent Contractor. It is understood that Supplier, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of the City. Supplier shall obtain no rights to retirement benefits or other benefits which accrue to City's employees, and Supplier hereby expressly waives any claim it may have to any such rights.

9. Interest of Supplier. Supplier (including principals, associates and employees) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Supplier's services hereunder. Supplier further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Supplier is not a designated employee within the meaning of the Political Reform Act because Supplier:

9.6.b
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a. Will conduct research and arrive at conclusions with respect to his/her rendition of information, advice, recommendation or counsel independent of the control and direction of the City or of any City official, other than normal agreement monitoring; and b. Possesses no authority with respect to any City decision beyond rendition of information, advice, recommendation or counsel. (FPPC Reg. 18700(a)(2).)

10. Ability of Supplier. City has relied upon the training and ability of Supplier to perform the services hereunder as a material inducement to enter into this Agreement. The primary provider of the services called for by this Agreement shall be Cohesity, Inc. This provider shall not be replaced without the written consent of the City. All work performed by Supplier under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent in Supplier's field of expertise.

11. Indemnity. Supplier agrees to defend, indemnify and hold harmless the City, its officers, agents, employees and volunteers from and against any and all claims, demands, actions, losses, damages, injuries, and liability, direct or indirect (including any and all related costs and expenses in connection therein), arising out of the performance of this Agreement, except for any such claim arising out of the sole negligence or willful misconduct of the City, its officers, agents, employees or volunteers.

12. Patent and Copyright Warranty and Indemnity. Supplier hereby warrants that its software, hardware and associated systems or products do not violate or infringe upon any patent, trademark, copyright, service mark, trade secret, mask work or other intellectual property right or proprietary right of any third party. Supplier agrees to defend, at its expense, any suits against the City based upon a claim that any of its software or hardware directly infringes a patent or copyright and to pay costs and damages finally awarded in any such suit, provided that Supplier is notified promptly in writing of the suit and, at Supplier’s request and at its expense, is given full control of the suit and all requested assistance for defense of the suit. This indemnity does not extend to any suit based upon any infringement or alleged infringement of copyright by the combination of any item of Supplier software or hardware and other elements added by the City nor does it extend to any product(s) of City’s design or formula. The foregoing states the entire liability of Supplier for patent or copyright infringement related to the Supplier software or hardware or associated systems.

9.6.b
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13. Warranty Disclaimer. Supplier represents and warrants that Supplier shall, on the date of transfer to the City, have title to and the right to sell the software, hardware and associated systems or products delivered to the City. Any warranty issued by the manufacturer of products shall be solely that of the manufacturer and not of Supplier. Supplier hereby assigns to City, as of the date that title passes to City for such product, all of the manufacturer’s or vendor’s warranties, express or implied, if any and if assignable, with respect to the software, hardware and associated systems or products. Supplier hereby authorizes City to make or settle any claims under such warranties directly with any such manufacturer or vendor. EXCEPT FOR THIS

EXPRESS WARRANTY, SUPPLIER DISCLAIMS ALL WARRANTIES ON PRODUCTS (INCLUDING SOFTWARE), EXPRESS, IMPLIED OR STATUTORY, INCLUDING BUT

NOT LIMITED TO ANY WARRANTY OF MERCHANTABILITY, NONINFRINGEMENT, OR FITNESS FOR A PARTICULAR PURPOSE. THE EXPRESS WARRANTIES IN THIS

AGREEMENT ARE IN LIEU OF ALL OBLIGATIONS OR LIABILITIES ON THE PART OF

SUPPLIER ARISING OUT OF OR IN CONNECTION WITH THE PERFORMANCE OF THE PRODUCT. THE FOREGOING WARRANTIES EXTEND ONLY TO THE CITY OF PLEASANT HILL AND SHALL NOT BE ASSIGNABLE TO ANY OTHER PARTY.

14. Limitation of Liability. Supplier is not liable, for alleged defects in products sold or services performed, to third parties or anyone with whom it does not have a direct contractual relationship. Supplier is not liable for defects in information provided by secondary sources. All documents, including reports, drawings, plans, designs and specifications, prepared by Supplier or its subcontractors are not intended or represented by Supplier to be suitable for use by or relied upon by anyone but the Customer or for uses beyond the scope of the specific uses or purposes set forth in the contract documents. INDEPENDENTLY OF ANY OTHER REMEDY

LIMITATION HEREOF AND NOTWITHSTANDING ANY FAILURE OF THE ESSENTIAL

PURPOSE OF ANY SUCH LIMITED REMEDY, IN NO EVENT SHALL SUPPLIER BE

LIABLE FOR SPECIAL, INCIDENTAL, COST OF COVER, LOST PROFITS OR

CONSEQUENTIAL DAMAGES OF ANY KIND WHETHER UNDER CONTRACT, TORT

OR OTHER LEGAL ACTION UNDER THIS AGREEMENT, EVEN IF SUPPLIER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

15. Nondisclosure. City acknowledges that, in the course of using the software, hardware and associated systems or products contemplated by this Agreement, City may obtain confidential or proprietary information relating to the technology or the accompanying documentation of Supplier or its subcontractors, including without limitation all technical know-how and specifications (“Proprietary Information”). For purposes of this Agreement, Proprietary Information further includes any information and data which is, or should be reasonably understood to be, confidential or proprietary to the disclosing party, which may include, without limitation, proprietary technical, financial, personnel, marketing, pricing, sales and/or commercial information with respect to the products and services of the parties, as well as ideas, concepts, designs, computer programs and inventions and all record bearing media containing or disclosing such Proprietary Information which are disclosed pursuant to this Agreement. Such Proprietary Information shall belong solely to Supplier. Proprietary Information shall not include information that is or becomes publicly known through no wrongful act of City. City shall not use or disclose Proprietary Information to third parties without the prior written consent of Supplier unless required by law, and City agrees to undertake reasonable measures to maintain

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the Proprietary Information in confidence. City agrees to report immediately to Supplier any unauthorized use or disclosure of Proprietary Information of which City has actual knowledge.

Supplier acknowledges that, in the course of installing, supporting and maintaining the software, hardware and associated systems or products for the City, Supplier may obtain information regarding the City or its associated computer systems. Notwithstanding that certain parts of such data may become a public record, Supplier shall not disclose or use any such potentially confidential information without the City’s prior written consent. Supplier agrees to take all appropriate steps to protect the integrity and confidentiality of the City’s computer systems.

Each party shall protect and safeguard the Proprietary Information of the other party using at least the same degree of care such party uses to protect its own Proprietary Information of like importance. Each party agrees that all employees and subcontractors to whom Proprietary Information is disclosed will have signed a confidentiality agreement in form and substance reasonably acceptable to the disclosing party, copies of which will be provided upon request.

16. Insurance Requirements.
a. Supplier, at Supplier's own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies.

i. Workers' Compensation Coverage. Consultant shall maintain Workers' Compensation Insurance and Employer's Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers' Compensation Insurance and Employer's Liability Insurance in accordance with the laws of the State of California for all of the subcontractor's employees. Any notice of cancellation or non-renewal of all Workers' Compensation policies must be received by the City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Consultant for City.

This provision shall not apply if Supplier has no employees performing work under this Agreement. If the Supplier has no employees for the purposes of this Agreement, Supplier shall sign the "Certificate of Exemption from Workers' Compensation Insurance" which is attached hereto as Exhibit D. ii. General Liability Coverage. Consultant shall maintain commercial general liability insurance in an amount not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.

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iii. Automobile Liability Coverage. Supplier shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Supplier arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than two million dollars ($2,000,000) combined single limit for each occurrence.

b. Policy Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a Best's rating of no less than A:VII and shall be endorsed with the following specific language:
i. The City of Pleasant Hill, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the Supplier, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it.

If Consultant maintains higher insurance limits than the minimums specified herein, City shall be entitled to coverage for the higher limits maintained by the Consultant.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
iv. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers.
v. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the City.
c. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City's option, Supplier shall demonstrate financial capability for payment of such deductibles or self-insured retentions.
d. Certificates of Insurance and Endorsements. Supplier shall provide certificates of

9.6.b
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insurance with original endorsements to City as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement. e. Wasting Policies. No policy required herein shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

f. Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from Consultant by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

17. Compliance with Laws. Supplier shall use the standard of care in its profession to comply with all applicable federal, state and local laws, codes, ordinances and regulations.

18. Licenses. Supplier represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Supplier to practice its profession. Supplier represents and warrants to City that Supplier shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Supplier to practice its profession. Supplier shall maintain a City of Pleasant Hill business license.

19. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Contra Costa, Martinez, California.

20. Written Notification. Any notice, demand, request, consent, approval or communication that either party desires or is required to give to the other party shall be in writing and either served personally or sent prepaid, first class mail. Any such notice, demand, etc. shall be addressed to the other party at the address set forth herein below. Either party may change its address by notifying the other party of the change of address. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of Pleasant Hill
100 Gregory Lane
Pleasant Hill, CA 94523-3323
Attn: Chief Technology Officer
If to Supplier: Sable Computer, Inc. (DBA: KIS)
43160 Osgood Road
Fremont, CA 94539
Attn: Matt Eickmann

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21. Supplier's Books and Records.
a. Supplier shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for supplies or services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Supplier to this Agreement.
b. Supplier shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement.
c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Supplier's address indicated for receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Supplier's business, City may, by written request by any of the above named officers, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by Supplier, Supplier's representatives, or Supplier's successor-in-interest.

22. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between the City and Supplier. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.

23. Amendments. This Agreement may be modified or amended only by a written document executed by both Supplier and City and approved as to form by the City Attorney.

24. Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder.

25. Litigation Expenses and Attorneys' Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys' fees.

26. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least

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one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

27. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the reputation, experience and competence of Supplier.

Assignments of any or all rights, duties or obligations of the Supplier under this Agreement shall be permitted only with the express consent of the City. Supplier shall be fully responsible to City for all acts or omissions of its subcontractors. Nothing in this Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law.

28. No Confidentiality. This agreement is a public record and will be available to the public if requested.

29. Termination. This Agreement may be terminated immediately for cause or by either party without cause upon fifteen days' written notice of termination. Upon termination, Supplier shall be entitled to compensation for equipment delivered and services performed up to the effective date of termination.

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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF PLEASANT HILL: SUPPLIER:
__________________________ By:

Ethan Bindernagel
City Manager
Business License # 43263
APPROVED AS TO FORM: ATTEST:
_________________________
Janet E. Coleson, City Attorney City Clerk
Exhibit A: Scope of Work
Exhibit B: Certificate of Exemption from Workers’ Compensation Revised 07/09

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†
Non-taxable item
Please contact us if you have any questions.

Comments
CMAS #: 3-21-07-1018
Total $34,000.00 USD
KIS - Keep IT Simple
43160 Osgood Road
Fremont, CA 94539
United States
Quote # 11140 v3
Date 2024/08/12
Expires 2024/08/30
Contact Matt Eickmann
Prepared for City of Pleasant Hill
Ling King
100 Gregory Ln
Pleasant Hill, CA 94523
United States
T: 925-671-5269
E: [email protected]
08-12-2024 KIS Services
Fees
Category Item Qty Price Total
Services KIS Professional Services - 3-Tier/HCI Refresh Service Include:

1. Assessment of existing environment

2. Design of the new end state

3. Project Plan to identify all key milestones as well as timeline

4. Implementation of project
Includes installing all new hardware platform
Includes implementing all new software platform
Includes migrating all existing VMs to platform

5. Validation that Project has resulted in the required functionality

6. Training of City of Pleasant Hill Personnel on the new operations of the new environment

7. As built Documentation
1 $34,000.00 $34,000.00†
Cost Breakdown
Category Fees
Services $34,000.00
Total $34,000.00 USD

ACCEPT QUOTE

ACCEPT QUOTE
Quote
KIS - Keep IT Simple - Quote # 11140 v3 2 / 3
Exhibit A

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Terms and Conditions
A convenience fee of two point nine percent (2.9%) will be applied to credit card purchases.

Unless otherwise stated on the invoice, payment terms are thirty (30) days net from date of invoice. If Buyer fails to pay in accordance with these terms, KIS, at its option, may charge Buyer, and Buyer shall pay KIS (in addition to the price), a delinquent administrative service charge on the unpaid amount at the rate of one and a half percent (1.5%) per month (or such lower rate as may be the maximum allowable by law) from any such date until the date of payment. Should the Buyer become delinquent in the payment of any sum due to KIS, KIS shall not be obligated to continue performance under any agreement with Buyer. In the event of default, collection costs and attorney fees may apply.

Contact
Matt Eickmann | Enterprise Account Manager
(510) 403-7561 | [email protected]
Keep IT Simple
43160 Osgood Road, Fremont, CA 94539
Keeping IT Simple Since 1988. www.kiscc.com
Quote
KIS - Keep IT Simple - Quote # 11140 v3 3 / 3

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Exhibit B

CERTIFICATE OF EXEMPTION FROM WORKERS' COMPENSATION INSURANCE I hereby certify that in the performance of the work for which this Agreement is entered into, I shall not employ any person in any manner so as to become subject to the Workers' Compensation Laws of the State of California.

Executed on this _____ day of _________________, 20___, at ________________, California. _________________________________
[Add Consultant's name and title]
19th August 24 Fremont
CEO

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CITY COUNCIL STAFF REPORT
Meeting Date: September 09, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: PUBLIC HEARING AND INTRODUCE ORDINANCE NO. ___-24

AMENDING THE PLEASANT HILL MUNICIPAL CODE SECTION

18.050.020, PURPOSES; SECTION 18.10.050, APPLICABILITY OF LAND USE DEVELOPMENT REGULATIONS; SECTION 18.20.010, SPECIFIC PURPOSES – SUMMARY OF RESIDENTIAL DISTRICTS; SECTION

18.20.030, DEVELOPMENT REGULATIONS FOR ALL RESIDENTIAL
DISTRICTS; SECTION 18.20.040, ADDITIONAL DEVELOPMENT
REGULATIONS CORRESPONDING TO SCHEDULE 18.20.030;
SECTION 18.20.050, ACCESSORY STRUCTURES; SECTION 18.22.010, SPECIFIC PURPOSES – SUMMARY OF MIXED-USE DISTRICTS;
SECTION 18.22.040, ADDITIONAL DEVELOPMENT REGULATIONS
CORRESPONDING TO SCHEDULE 18.25.030; SECTION 18.50.110, TREE PRESERVATION; SECTION 18.110.040, FINDINGS
(VARIANCES); AND SECTION 18.112.060.B, OTHER REQUIREMENTS (REASONABLE ACCOMMODATIONS)

SYNOPSIS
The City is proposing to amend various sections of the Pleasant Hill Zoning Ordinance (Pleasant Hill Municipal Code (PHMC) Title 18) to address compliance with State law, clarifying and streamlining existing processes. The proposed amendment would affect the following areas of the Zoning Ordinance:
• Chapter 18.05 – Purpose and Organization
• Section 18.10.050 – Applicability of Land Use Development Regulations • Section 18.20.010 – Specific purposes – Summary of residential districts • Section 18.20.030 – Development regulations for all residential districts • Section 18.20.040 - Additional development regulations corresponding to Schedule

18.20.030
• Section 18.20.050 – Accessory Structures
• Section 18.22.010 – Specific purposes – Summary of mixed-use districts • Section 18.22.040 - Additional development regulations corresponding to Schedule

18.22.030 (typo change only)
• Section 18.50.110 – Tree Preservation
• Chapter 18.110 – Variances

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• Chapter 18.112 – Reasonable Accommodation
The Planning Commission reviewed the proposed amendments and recommended approval to the City Council.

DISCUSSION
Background
General Plan: The City adopted the 2040 General Plan (“General Plan”) on May 18, 2023. The General Plan is a long-range planning document that guides decision-making and establishes rules and standards for future development and improvements citywide. The General Plan included several implementation programs which outline necessary amendments to the City’s Zoning Ordinance.

Housing Element: The City also adopted the 6th Cycle Housing Element for 2023-2031 on May 18, 2023 (certified by the State on November 22, 2023). Like the General Plan, the Housing Element also included several implementation programs, which outline necessary amendments to the City’s Zoning Ordinance.

Comprehensive Zoning Ordinance Update: The City is currently processing a comprehensive update to the zoning ordinance to implement the goals, policies, and programs of the recently adopted 2040 General Plan and 2023-2031 Housing Element, as well as to update current ordinance provisions as necessary.

These proposed miscellaneous zoning ordinance amendments are necessary to comply with State law and to streamline processes, and therefore are being presented prior to the Comprehensive Zoning Ordinance update to ensure the City’s Zoning Ordinance remains in compliance with required regulations.

Planning Commission Hearing: On August 13, 2024, the Planning Commission reviewed the proposed ordinance amendments at a Public Hearing and, after discussion of the proposed amendments, adopted Resolution No. 20-24 that recommended the City Council adopt the proposed ordinance amendments (Attachment C).

One member of the public spoke at the meeting regarding the proposed changes to the Reasonable Accommodation provision.

Analysis
The proposed amendments for consideration are summarized below. A compilation of the proposed amended ordinance provisions is provided in Attachment A:

A. Section 18.05.020 – Purpose and Organization

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18.05.020 Purposes.

Staff is proposing to add language clarifying that the City has authority to enact the Zoning Ordinance as dictated by the State Constitution, Planning and Zoning Law, and the California Environmental Quality Act. This amendment is necessary to provide clarity in the Ordinance and comply with State Law provisions.

B. Section 18.10.050 – Applicability of Land Use Development Regulations

18.10.050.A Applicability of Land Use Development Regulations.

Staff is proposing to replace the existing table establishing the base zoning districts with a new table that would establish the base zoning districts and corresponding General Plan land use designations and associated densities and/or floor-area-ratios (FAR) from the 2040 General Plan.

This amendment will provide clarity as to which zoning districts correspond to the specific General Plan land use designations, as well as consolidate the associated densities and FAR into a single table for clarity and ease of use.

C. Section 18.20.010 – Specific purposes – Summary of residential districts & Section

18.22.010 – Specific purposes – Summary of mixed-use districts Section 18.20.010 – Specific purposes – Summary of residential districts & Section 18.22.010 – Specific purposes – Summary of mixed-use districts
To comply with existing State Law, and with the recently adopted City of Pleasant Hill Housing Element (Program C – Available Site Inventory), staff is proposing to add language to the purpose and summary of the residential and mixed-use zoning districts clarifying that lower-income sites included in the Housing Element sites inventory, with a proposed zoning change, to meet the RHNA shortfall, as well as vacant sites identified in two previous housing elements and nonvacant sites identified in the previous housing element, shall allow owner-occupied and rental multifamily uses permitted by-right (without discretionary approval) for developments in which 20 percent or more of the units are affordable to lower income households, accommodate a minimum of 16 units per site, and include a minimum density of 20 units per acre. The City already has to comply with this provision as it is noted in California Government Code Section 65583.2(c),(h) and (i) which already applies throughout the City.

D. Section 18.20.030 – Development regulations for all residential districts & Section

18.20.040 - Additional development regulations corresponding to Schedule 18.20.030 Section 18.20.030 – Development regulations for all residential districts & Section 18.20.040 - Additional development regulations corresponding to Schedule 18.20.030 Staff is proposing to exclude up to 800 square feet of accessory dwelling unit (ADU) floor area

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from the maximum lot coverage and FAR calculations for residential zones and is proposing new “additional regulations” in Sections 18.20.040.L and 18.20.040.M (each will also be referenced in the development regulations contained in Schedule 18.20.030). New ADUs up to 800 square feet are currently exempt from lot coverage and FAR compliance pursuant to State law and the City’s ADU provisions (18.20.095). However, existing ADUs, no matter what size, are currently counted towards lot coverage and FAR for future additions to the primary structure. Therefore, Staff is proposing language to add clarity and ensure equality for property owner’s by allowing similar development provisions for the permitting and construction of both building additions and ADUs that avoids a specific “order of construction” on site.

E. Section 18.20.050 – Accessory Structures

18.20.050 Accessory Structures.

Staff is proposing to exclude ADUs from accessory structure development regulations. ADUs are regulated by the City’s ADU provisions (in compliance with State Law) found in Section

18.20.095. This amendment will provide clarity to the City’s accessory structure provisions and will encourage the development of ADUs within the city by removing potential restrictions against accessory structures on sites with existing or future ADUs. Additionally, this amendment will provide clarity and ensure equality for property owner’s by allowing similar development provisions for the permitting and construction of both accessory structures and ADUs that excludes a specific “order of construction” on site.

F. Section 18.22.040 - Additional development regulations corresponding to Schedule

18.25.030
Section 18.22.040 - Additional development regulations corresponding to Schedule 18.25.030 The current title of this section incorrectly references the “corresponding Schedule 18.25.030” and should instead reference “Schedule 18.22.030”. This amendment will correct a typo in the ordinance.

G. Section 18.50.110 – Tree Preservation

18.50.110.A(1) Permit Required (Tree Preservation)
Staff is proposing to add palm trees (in addition to Eucalyptus), as species that are exempt from preservation requirements of the tree preservation ordinance, and therefore do not require a permit for their removal. This amendment is being proposed to streamline the removal of palm trees, which tend to attract vectors, are not native species to the area, and generally are not visually compatible to the area.

H. Section 18.110.040 – Variances

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18.110.040 Findings (Variances)
Staff is proposing to add language referencing the applicable California Government Code section to the variance findings Section for clarity and to ensure compliance with State law. This will provide clarity that specific variance findings must be made that are established at the State level, thus, minimizing the City’s flexibility in considering variances.

I. Section 18.112.060 – Reasonable Accommodation

18.112.060.B Other Requirements (Reasonable Accommodation) As part of the Housing Element review, it was determined that the City’s existing Reasonable Accommodation ordinance contained provisions that may be interpreted to be inconsistent with State provisions. Program WW in the Housing Element, noted that action was needed to reduce or eliminate potential constraints on development of housing for persons with disabilities.

Thus, staff is proposing to eliminate two “other requirements” for reasonable accommodation requests that could be considered a constraint on development of housing for persons with disabilities. Specifically, staff is recommending removal of requirements “e.” and “f.” from this section as noted below:
e. Measures to reduce the impact on surrounding uses;
f. Measures in consideration of the physical attributes of the property and structures;
CEQA
Pursuant to Section 15061(b)(3) of the Guidelines for the Implementation of the California Environmental Quality Act (CEQA) of 1970, as amended, the lead agency has determined that the proposed activity is exempt from CEQA. The City, as the lead agency, has determined with certainty that the proposed activity will not have a significant effect on the environment as the proposed amendments do not directly approve any physical development and are intended to comply with applicable State provisions.

FISCAL IMPACT
None.

PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board and at the Pleasant Hill Senior Center. In addition, a notice was published in the Contra Costa Times Newspaper on August 26, 2024, published on the City Hall electronic sign, AFrames at the Police Station and Pleasant Hill Library, and notice of the meeting has also been

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posted on the City website. Finally, the agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Introduce the ordinance.

ALTERNATIVES TO RECOMMENDED ACTION

1. Continue the item to a later date with direction provided to Staff.

2. Do not introduce the Ordinance.

ATTACHMENTS
A Proposed Ordinance (Strikeout/underline)
B Proposed Ordinance (Clean)
C Planning Commission Resolution No. 20-24
D Public Notice
Prepared by: Haley Croffoot, Senior Planner
Reviewed by: Troy Fujimoto, City Planner
Approved by: Ethan Bindernagel, City Manager

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1 ORDINANCE NO. __

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL AMENDING PLEASANT HILL MUNICIPAL CODE SECTION 18.050.020, PURPOSES; SECTION 18.10.050, APPLICABILITY OF LAND USE DEVELOPMENT REGULATIONS; SECTION 18.20.010, SPECIFIC PURPOSES – SUMMARY OF RESIDENTIAL DISTRICTS; SECTION 18.20.030, DEVELOPMENT REGULATIONS FOR ALL RESIDENTIAL DISTRICTS; SECTION 18.20.040, ADDITIONAL DEVELOPMENT REGULATIONS CORRESPONDING TO SCHEDULE 18.20.030; SECTION 18.20.050, ACCESSORY STRUCTURES; SECTION 18.22.010, SPECIFIC PURPOSES – SUMMARY OF MIXED-USE DISTRICTS; SECTION 18.22.040, ADDITIONAL DEVELOPMENT REGULATIONS CORRESPONDING TO SCHEDULE 18.25.030; SECTION 18.50.110, TREE PRESERVATION; SECTION 18.110.040, FINDINGS (VARIANCES); AND SECTION

18.112.060.B, OTHER REQUIREMENTS (REASONABLE ACCOMMODATIONS) WHEREAS, amendments to Title 18 of the Pleasant Hill Municipal Code are proposed to amend provisions related to the purpose and organization of the zoning ordinance, applicability of land use development regulations, residential development standards, accessory structure standards, tree preservation regulations, variances, and reasonable accommodations; and WHEREAS, the City is proposing to amend provisions of the zoning ordinance to address compliance with State law and/or streamline processes; and WHEREAS, after notice having been duly given, a public hearing on the proposed ordinance amendments was held by the Planning Commission on August 13, 2024, where all interested persons might appear and be heard. The Planning Commission adopted Resolution No. 20-24 recommending that the City Council adopt the proposed ordinance; and WHEREAS, after notice having been duly given, a public hearing on the proposed ordinance was held by the City Council on September 9, 2024, where all interested persons might appear and be heard.

NOW, THEREFORE, the City Council of the City of Pleasant Hill does ordain as follows:

Section 1. The recitals above are each incorporated by reference and adopted as findings by the City Council.

Section 2. The City Council hereby finds that it can be seen with certainty that there is no possibility that the adoption of this ordinance may have a significant effect on the environment, as the proposed activity (ordinance amendment) is exempt and will not have a significant effect on the environment, as it does not directly approve any physical development. The adoption of this ordinance is therefore exempt from the environmental review requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of Title 14 of the California Code of Regulations.

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2 Section 3. Section 18.05.020, the purpose and organization of the zoning ordinance is amended to include a new Section 18.05.020.F as follows:

18.05.020, Purposes.

The broad purposes of the zoning ordinance are to protect and promote the public health, safety, and general welfare, and to implement the policies of the City of Pleasant Hill General Plan. More specifically, the zoning ordinance is intended to:

A. Provide a precise guide for the physical development of the city in order to:

1. Preserve the character and quality of residential neighborhoods;

2. Foster convenient, harmonious, and workable relationships among land uses; and

3. Achieve the arrangement of land uses described in the general plan.

B. Promote the economic stability of existing land uses.

C. Prevent excessive population densities and overcrowding of land or buildings.

D. Ensure the provision of adequate open space for light, air, and fire safety.

E. Ensure that service demands of new development will not exceed the capacities of existing streets, utilities, or public services. (Ord. 710 § 35-1.4, 1996; 1991 code § 35-1.4) F. Authority. This Zoning Ordinance is enacted based on the authority vested in the City by the State of California, including but not limited to the State Constitution; the Planning and Zoning Law (Government Code Sections 65000 et seq.); and the California Environmental Quality Act (Public Resources Code Sections 21000 et seq.).

Section 4. Section 18.10.050, the applicability of land use and development regulations is amended as follows:

Section 18.10.050.A – Applicability of Land Use Development Regulations Base District
Designator Base District Name
R-6 Single-Family Residential District: Minimum lot size: 6,000 sq. ft.

R-7 Single-Family Residential District: Minimum lot size: 7,000 sq. ft.

R-10 Single-Family Residential District: Minimum lot size: 10,000 sq. ft.

R-10A Single-Family Residential District: Minimum lot size: 10,000 sq. ft.1 R-15 Single-Family Residential District: Minimum lot size: 15,000 sq. ft.

R-20 Single-Family Residential District: Minimum lot size: 20,000 sq. ft.

MRVL
Very Low Density Multiple-Family Residential District: 7 to 11.9 units per acre

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3 Base District
Designator Base District Name
MRL
Low Density Multiple-Family Residential District: 12 to 19.9 units per acre
MRM
Medium Density Multiple-Family Residential District: 20 to 29.9 units per acre
MRH
High Density Multiple-Family Residential District: 30 to 40 units per acre
NB Neighborhood Business District
RB Retail Business District
C General Commercial District
PAO Professional and Administrative Office District
LI Limited Industrial District
PUD/PPD Planned Unit Development or Precise Plan District HPUD Hillside Planned Unit Development District
1 In R-10A, the average lot size must be at least 10,000 sq. ft. Smaller lots may be permitted, but not less than 7,000 sq. ft.

References to R districts refer to all single-family and multifamily residential districts.

Zoning Map
Symbol
Zoning District Name Density and/or
FAR
Corresponding General Plan
Land Use Designation(s)
R-20 Single-Family
Residential (Min. lot
size: 20,000 sq. ft.)

1.3 – 3.0 du/ac Single-Family Low-Density
(SFLD)
R-15 Single-Family
Residential (Min. lot
size: 15,000 sq. ft.)

1.3 – 3.0 du/ac Single-Family Low-Density
(SFLD)
R-10 Single-Family
Residential (Min. lot
size: 10,000 sq. ft.)

3.1 – 4.5 du/ac Single-Family Medium-Density
(SFMD)
R-10A Single-Family
Residential District:

Minimum lot size:
10,000 sq. ft.

3.1 – 4.5 du/ac Single-Family Medium-Density
(SFMD)

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4 R-7 Single-Family
Residential (Min. lot
size: 7,000 sq. ft.)

3.1 – 4.5 du/ac Single-Family Medium-Density
(SFMD)
R-6 Single-Family
Residential (Min. lot
size: 6,000 sq. ft.)

4.6 – 6.9 du/ac Single-Family High-Density
(SFHD)
MRVL Very Low Density
Multi-Family
Residential

7.0 – 12.0 du/ac Multi-Family Very Low-Density
(MFVLD)
MRL Low Density MultiFamily Residential 12.1 – 20.0 du/ac Multi-Family Low-Density (MFLD)
MRM Medium Density
Multi-Family
Residential

20.1 – 30.0 du/ac Multi-Family Medium-Density
(MFMD)
MRH High Density MultiFamily Residential30.1 – 40.0 du/ac Multi-Family High-Density (MFHD)
MRVH Very High Density
Multi-Family
Residential

40.1 – 73.0 du/ac Multi-Family Very HighDensity (MFVHD) MX-NB Neighborhood
Business Mixed-Use

1.3 – 20.0 du/ac

0.0 – 0.75 FAR
Mixed-Use Neighborhood
(MUD)
MX Mixed-Use 12.0 – 40.0 du/ac

0.4 – 0.75 FAR
Mixed-Use (MU)
MX-HD High Density MixedUse40.1 – 70 du/ac

0.4 – 0.75 FAR
Mixed-Use High-Density
(MUHD)
MX-VHD Very High Density
Mixed-Use

70.1 – 100 du/ac

0.4 – 0.85 FAR
Mixed-Use Very High-Density
(MUVHD)
NB Neighborhood
Business

0.0 – 0.35 FAR Neighborhood Business (NB)
RB Retail Business 0.0 – 0.4 Commercial and Retail (CR) PAO Professional and
Administrative Office
District

0.0 – 0.4 FAR Office (O)
C General Commercial
District

0.0 – 0.4 FAR Commercial and Retail (CR)
LI Limited Industrial
District

0.0 – 0.35 FAR Light Industrial (I)
PUD/PPD Planned Unit
Development or
Precise Plan District
N/A Can be applied in any land use
designation
HPUD Hillside Planned Unit
Development District
N/A Corresponds with any residential
Single-Family (SF) or MultiFamily (MF) land use
designation
H Historic Overlay N/A Can be applied in any land use
designation
CR Cultural Resource
Overlay
N/A Can be applied in any land use
designation
In R-10A, the average lot size shall be at least 10,000 sq. ft. Smaller lots may be allowed, but not less than 7,000 sq. ft.

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5 Section 5. Section 18.20.010, Summary of residential districts is amended to include a new Section 18.20.010.C as follows:

Section 18.20.010 – Summary of residential districts
C. Per Government Code Section 65583.2, subdivisions (c),(h) and (i), lower-income sites included in the sites inventory with a proposed zoning change to meet the RHNA shortfall, as well as vacant sites identified in two previous housing elements and non-vacant sites identified in the previous housing element shall allow owner-occupied and rental multifamily uses permitted by-right (without discretionary approval) for developments in which 20 percent or more of the units are affordable to lower income households, accommodate a minimum of 16 units per site, and include a minimum density of 20 units per acre. “By-right” means that a Conditional Use Permit, Planned Unit Development Permit, or other discretionary review or approval is not required.

Section 6. Schedule 18.20.030 – Development regulations for all residential districts is amended to add a new Additional Development Regulations “L” and “M” as follows:

Schedule 18.20.030 - Development regulations for all residential districts SCHEDULE 18.20.030

DEVELOPMENT REGULATIONS FOR ALL RESIDENTIAL DISTRICTS
R-20 R-15 R-10 R-10A R-7 R-6 MRVL MRL MRM MRH MRVH
Additional
Development
Regulations (See
PHMC §

18.20.040)
Minimum Site
Area per
Dwelling Unit
(sq. ft.) 20,000 15,000 10,000 10,000 7,000 6,000 3,500 2,500 1,500 1,150 600 Minimum Lot
Area (sq. ft.) 20,000 15,000 10,000 7,000 7,000 6,000 10,000 10,000 8,500 8,000 8,000 A, B Minimum Lot
Width (feet) 100 100 80 70 70 60 70 70 80 80 80
Minimum Lot
Depth (feet) 120 100 90 90 90 90 90 90 90 90 90
Front
Setback(feet) 25 20 20 20 20 20 15 15 10 10 10 C
Rear Setback
(feet) 15 15 15 15 15 15 15 15 15 15 15 D, J
Corner Side
Setback(feet) 15 15 15 15 15 15 15 15 10 10 10 C, D, J
Side Setback
(feet) 15 10 5 5 5 5 10 10 10 5 5 D, E, J
Aggregate Side
Setback (feet) 35 25 15 15 15 15 20 20 20 10 10 D, E, J Creek Setbacks – – – – – – – – – – –
See PHMC §

18.50.150
regarding creek
setbacks.

Maximum
Building
Height (feet) 35 35 35 35 35 35 35 35 40 50 60

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6 SCHEDULE 18.20.030

DEVELOPMENT REGULATIONS FOR ALL RESIDENTIAL DISTRICTS
R-20 R-15 R-10 R-10A R-7 R-6 MRVL MRL MRM MRH MRVH
Additional
Development
Regulations (See
PHMC §

18.20.040)
Maximum
Number of
Stories 2.5 2.5 2.5 2.5 2.5 2.5 -
Maximum Lot
Coverage 25% 25% 30% 35% 35% 35% 40% 40% 50% 60% 70% L
Maximum
Floor Area
Ratio 40% 40% 40% 40% 40% 40% – – – – – M
Open Space – – – – – – – – – – – F, G
Scenic Route 50 50 50 50 50 50 50 50 50 50 50
Minimum Site
Landscaping – – – – – – 35% 35% 30% 25% 15% H
Fences and
Walls – – – – – – – – – – - I
Supplemental
Regulations – – – – – – – – – – -
See PHMC §§

18.20.050 through

18.20.140 and Part

4. Nonconforming
Structures – – – – – – – – – – -
See PHMC
Chapter 18.65.

City-Wide
Objective
Design
Standards – – – – – – – – – – –
See PHMC §

18.20.040.K.

Section 7. Section 18.20.040 - Additional development regulations corresponding to Schedule 18.20.030 is amended to add new Sections 18.20.040.L and 18.20.040.M as follows:

Section 18.20.040 - Additional development regulations corresponding to Schedule

18.20.030
A. Minimum site area for certain uses. The minimum site area shall be 10,000 square feet for the following use classifications: general day care, general residential care, and public or private schools.

B. Minimum required lot area. Minimum required lot area shall be “net” as defined in PHMC § 18.140.010; except, for minor subdivisions located within the R-6 through R-10 zone districts, comprised of not more than two parcels, the following exception may be approved by the zoning administrator and/or the planning commission when considering approval of the minor subdivision:

1. The area of any private driveway access easement required to meet minimum fire district standards, up to a maximum of 30% of the gross lot area, may be included in determining compliance with minimum lot area requirements; provided, that the decision-making authority on the minor subdivision finds that there is no other feasible method for the minor subdivision to comply with

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7 minimum fire district standards and also comply with minimum lot area requirements; and

2. The gross lot area of each parcel in the proposed minor subdivision complies with the lot area required by the general plan.

C. Corner or double-frontage lots. Double-frontage lots shall have a front yard on each frontage. Corner lots shall have a front yard on each frontage: the front side and the corner side yard (usually the longest frontage; see PHMC Chapter 18.140, definition of “yard types”). On a corner lot where the entry to the dwelling is on the corner side, this corner side may be used as the front yard; provided, that: (1) all other yard setbacks are in compliance with PHMC § 18.20.030; and (2) garages (attached or detached) with driveway access from the corner side property line are set back a minimum of 20 feet from the corner side property line. (See off-street parking and loading regulations, PHMC § 18.55.150.) D. Building height, required yards, and stepbacks. In addition to all applicable standards established in this chapter, buildings taller than 35 feet in height located on a parcel adjacent to a single-family residential zone shall use a minimum of one of the following techniques:

1. Stepbacks. The building shall be designed to “stepback” upper floors at least one foot for every one foot of increased building height above 35 feet. For example, consider a building with a proposed height of 40 feet. The height of the main wall of the building base would start at 35 feet at the required side and/or rear yard line, then increase by one foot for every foot beyond the side/rear yard line until it attains the height of 40 feet at a minimum distance of five feet behind the side/rear yard line.

2. Additional side and rear yard area. The required side and rear yards shall be increased by one foot for every one foot of structure height in excess of 35 feet, but not to exceed 10 additional feet. For example, a building with a proposed height of 40 feet would have to be set back an additional five feet from the required side/rear yard lines.

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8 BUILDING HEIGHT, AND REQUIRED YARDS, AND STEPBACKS
(The diagram is illustrative)
E. Zero-side yard development. A structure constructed in conformance with the standards for zero-side yard development in effect immediately before this chapter was adopted shall not be considered a nonconforming structure subject to PHMC Chapter 18.65; provided, that an exterior addition or enlargement shall require a use permit issued by the zoning administrator, and no addition or enlargement shall increase the existing floor area by more than 10% nor increase the lot coverage to more than 50%.

F. Open space. Total usable open space on a site having three or more dwelling units shall be at least 200 square feet per dwelling unit. This requirement shall be met by providing private open space, shared open space, or a combination of the two.

1. Private open space. Private open space areas must comply with sections II.B.8 and II.B.9 of the adopted Residential Guidelines and Objective Design Standards (city council Resolution No. 18-22).

2. Shared open space. To satisfy the open space requirement, shared open space must be provided by interior side yards, patios and terraces, each designed so that a horizontal rectangle inscribed within it has no dimension less than 10 feet. The open space must be open to the sky, and may not include driveways or parking areas, or area required for front or corner side yards unless these yard areas are landscaped and usable.

G. Park land dedication. Each residential unit is subject to the park land dedication requirements of the Pleasant Hill subdivision ordinance (PHMC Title 17).

H. Planting areas. In addition to the minimum percentage of the site to be landscaped, listed in the schedule, the following requirements apply:

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9 boats, cars, trucks, motorcycles, or other vehicles shall not be parked or stored within a required landscaped area. Landscaped area shall consist of plantings, lawn, mulch, decorative bark, approved decorative landscape features and other decorative pervious surfaces subject to the approval of the zoning administrator.

2. Interior yards. In the MRVL and MRL districts, at least 50% of each required interior side yard and rear yard shall be landscaped, having a minimum width of seven and one-half feet adjoining a side or rear property line. The width of a required landscaped area may be reduced to three feet in one side or rear yard adjoining a driveway or patio, and a nonresidential accessory structure may occupy a portion of the landscaped area in a rear yard.

3. Notwithstanding subsection H.2 of this section and sections II.A.9 and II.B.13 in the adopted city-wide Design Guidelines and Objective Design Standards (city council Resolution No. 18-22) a continuous landscaped area having a minimum width of five feet shall be provided along interior property lines when an MRVL, MRL, MRM, MRH, MRVH zone district adjoins an R (single-family) district.

4. Exception. Up to 50% of the required landscaping area may be provided through the use of decorative hardscape, and/or pervious pavement areas subject to architectural review or planning commission approval as part of a proposed project (see PHMC § 18.52.030.F).

I. Fences and walls. The maximum height of any fence or wall (including a retaining wall) is six feet, except three feet within required front and corner side yards, unless otherwise specified below. For single-family residences on corner lots, a five-foot setback from the corner side property line is required for a wall or fence over three feet in height. (See also subsection C of this section.) Height is measured pursuant to PHMC § 18.145.050.B.

1. Key lots. Where a corner lot abuts a key lot, a triangular area, 12 feet on each side, must remain unfenced.

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10 KEY LOTS
* The above exhibit is provided for illustrative purposes only.

2. Rear property line exceptions. On a lot with a rear lot line abutting a public trail, canal, East Bay Municipal Utility District right-of-way, or public street, the maximum rear yard fence height is eight feet.

3. Fences with retaining walls. The height is measured as the combined height of a retaining wall, fence, wall, or screen (not to exceed a maximum height of six feet measured from the higher side of the adjacent grade). A retaining wall is not included in the measurement if it is located so that its horizontal distance from the fence is equal to or greater than the height of the retaining wall. Height is measured pursuant to PHMC § 18.145.050.B.

4. Sight distance. All fences are subject to the visibility requirements of PHMC § 18.50.100.

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11 5. Prohibited fences. High voltage electrical fences, razor wire, barbed wire, and other materials which pose a safety hazard are strictly prohibited.

J. Setbacks from vehicular easements. Minimum required yard setbacks shall be provided and measured from vehicular easement boundaries in the same manner that such setbacks are provided and measured from a public right-of-way.

K. City-wide objective design standards. All single-family residential and multifamily residential development shall comply with objective design standards, as adopted by city council resolution.

1. Streamlined residential projects. If a proposed residential development project qualifies for streamlined permit review, as determined by state law, the zoning administrator shall review the proposed project to verify compliance with the objective design standards applicable to such projects. Proposed residential development projects that comply with all objective design standards shall be processed ministerially. Qualifying projects that do not comply with the objective design standards shall be subject to the architectural review permit process, as specified in PHMC Chapter 18.115.

L. Lot Coverage for Accessory Dwelling Units. Up to 800 square feet of floor area dedicated to an existing or proposed Accessory Dwelling Unit shall be exempt from the maximum lot coverage calculations.

M. Floor Area Ratio (FAR) for Accessory Dwelling Units. Up to 800 square feet of floor area dedicated to an existing or proposed Accessory Dwelling Unit shall be exempt from the maximum FAR calculations.

Section 8. Section 18.20.050, Accessory structures is amended as follows:

18.20.050 Accessory Structures.

The following regulations apply to accessory structures in R districts. Accessory Dwelling Units are excluded from these provisions and are subject to the regulations in 18.20.095:

A. On parcels zoned R-6, R-7, R-10, R-10A and comparable PUDs:

1. The total floor area of each accessory structure more than four feet in height shall not exceed 500 square feet. The maximum cumulative total for all accessory structures on the property shall not exceed 600 square feet.

2. The height of an accessory structure shall not exceed 12 feet for a flat roof and 14 feet for a pitched roof:
a. The height measurement is taken to the highest point of the structure. b. Roof decks and railings, windscreens or similar rooftop structures are prohibited on accessory structures.
c. Shed roof structures shall be sited with the high point of the structure located away from the nearest property line.

3. The side and rear yard setbacks from property line shall be:
a. Structure less than or equal to 18 inches in height: none required. b. Structure between 18 inches and eight feet in height: three feet.

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12 c. Structure greater than eight feet in height: three feet plus an additional setback equal to the height that the accessory structure is above eight feet, but not to exceed the applicable minimum required side yard setback for that district.

4. Accessory structures shall be reviewed for substantial conformance with citywide design guidelines.

B. On parcels zoned R-15, R-20 and comparable PUDs:

1. The total floor area of each accessory structure more than four feet in height shall not exceed 600 square feet. The maximum cumulative total for all accessory structures on the property shall not exceed 800 square feet.

2. The accessory structure shall comply with subsections A.2 through A.4 of this section.

C. On multifamily residential zoned parcels and comparable PUDs:

2. The accessory structure shall comply with subsections A.2 through A.4 of this section.

D. In all other zoning districts:

2. The accessory structure shall comply with subsections A.2 through A.4 of this section.

E. Arbors and trellises shall not be counted in determining accessory structure compliance with the floor area limitations specified in subsections A through D of this section, provided they have no solid, covered walls and do not have a solid, covered roof.

F. Any accessory structure in a creek setback area shall comply with PHMC § 18.50.150.D.

G. An accessory structure in a required front or corner side yard shall not exceed three feet in height except that arbors are allowed within the required front or corner side yard, subject to the following standards:

1. Substantial compliance with city-wide design guidelines;

2. Not located in the public right-of-way;

3. Not more than eight feet in height from existing grade;

4. Not more than 15 square feet of covered area; and

5. Subject to compliance with PHMC § 18.50.100, Sight obstructions at intersections and driveways.

Section 9. Section 18.22.010, Summary of mixed-use districts is amended to include a new Section 18.22.010.C, as follows:

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13 Section 18.22.010 – Specific purposes - Summary of mixed-use districts C. Per Government Code Section 65583.2, subdivisions (c),(h) and (i), lower-income sites included in the sites inventory with a proposed zoning change to meet the RHNA shortfall, as well as vacant sites identified in two previous housing elements and nonvacant sites identified in the previous housing element shall allow owner-occupied and rental multifamily uses permitted by-right (without discretionary approval) for developments in which 20 percent or more of the units are affordable to lower income households, accommodate a minimum of 16 units per site, and include a minimum density of 20 units per acre. “By-right” means that a Conditional Use Permit, Planned Unit Development Permit, or other discretionary review or approval is not required.

Section 10. Section 18.22.040 - Additional development regulations corresponding to Schedule 18.25.030 is amended as follows:

Section 18.22.040 - Additional development regulations corresponding to Schedule

18.2522.030
Section 11. Section 18.50.110, Tree preservation standards for protected trees is amended as follows:

18.50.110.A(1) Permit Required (Tree Preservation).

A. Permit required. No person, firm, corporation, private or public utility or governmental entity shall remove, relocate, excessively trim, damage or demolish a protected tree or heritage tree prior to obtaining a tree removal permit from the zoning administrator or approval from another applicable city decision-making body pursuant to subsection C, I or J of this section. City initiated projects shall also be subject to all of the provisions of this chapter unless specifically exempted by the city council.

1. Protected trees. The term “protected tree” means any of the following:
a. Any native oak tree with a trunk diameter measurement of nine inches or larger.
b. Any indigenous tree with a trunk diameter measurement of nine inches or larger. Indigenous trees include but are not limited to: Alnus Oregona (Red Alder), Acer Macrophyllum (Bigleaf Maple), Aesculus Californica (California Buckeye), Arbutus Menziesii (Madrone), Umbellularia Californica (California Bay or Laurel), Juglans Hindsii (California Black Walnut), Platanus Racemosa (California Sycamore), or Sambucus Mexicana (Elderberry).

Note: The California Native Plant Society list of indigenous/native trees for the Bay Area can also be referenced to determine whether a tree is considered native or indigenous to the region.
c. A nonnative tree (not including Eucalyptus and Palm trees) with a trunk diameter measurement of 18 inches or larger. Nonnative trees include species such as Sequoia Sempervirens (Coastal Redwood), Pinus Canariensis (Canary Island Pine), Pinus Halepensis (Aleppo Pine), Pinus Pinea (Italian Stone Pine), Pinus Radiata (Monterey Pine), Ulmus

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14 Americana (American Elm), Ulmus Parvifolia (Chinese Elm), Ulmus Pumila (Siberian Elm), Liquidambar Styraciflua (American Sweet Gum), Cedrus Deodara (Deodar Cedar), Cedrus Atlantica (Atlas Cedar), Fraxinus Uhdei (Shamel Ash), Fraxinus American (White Ash), Fraxinus Augustifolia (Raywood Ash), Cupressus (Cypress species), Morus Alba (Fruit/Fruitless Mulberry), Chinese Pistache, Robinia Pseudoacacia (Black Locust), Pyrus Calleryana (Bradford Pear), Cinnamomum Camphora (Camphor).
d. Any tree shown to be preserved on an approved tentative map, development or site plan or required to be retained as a condition of approval or environmental mitigation measure.
e. Any tree required to be planted as a replacement for an unlawfully removed tree.
f. Any tree designated as a “heritage tree” pursuant to subsection E of this section.

Note: See subsection G of this section for definition of trunk diameter measurement.

Section 12. Section 18.110.040, Findings for Variances are amended as follows:

18.110.040 Findings (Variances).

In compliance with California Government Code 65900 through 65909, tThe planning commission, or the zoning administrator in the case of a minor variance, may approve an application for a variance if it finds all of the following to be true, based on the application, plans, materials and testimony submitted at the public hearing:

A. The variance is based on the existence of special circumstances applicable to the property, including size, shape, topography, location or surroundings, such that the strict application of the zoning regulations deprives the property of privileges enjoyed by other properties in the vicinity under the identical zoning classification; B. The variance does not constitute a grant of special privileges inconsistent with the limitations on other properties in the vicinity and zoning district in which the property is located; and
C. The variance substantially meets the intent and purpose of the zoning district in which the property is located. (Ord. 710 § 35-31.6, 1996; 1991 code § 35-31.6) Section 13. Section 18.112.060.B, Other requirements for Reasonable Accommodations are amended as follows:

18.112.060.B Other Requirements (Reasonable Accommodation) B. Other requirements.

1. An approved request for reasonable accommodation is subject to the applicant’s compliance with all other applicable zoning regulations.

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15 2. A modification approved under this chapter is considered a personal accommodation for the individual applicant and does not run with the land.

3. Where appropriate, the reviewing authority may condition its approval on any or all of the following:
a. Inspection of the property periodically, as specified, to verify compliance with this section and any conditions of approval; b. Removal of the improvements, where removal would not constitute an unreasonable financial burden, when the need for which the accommodation was granted no longer exists;
c. Time limits and/or expiration of the approval if the need for which the accommodation was granted no longer exists;
d. Recordation of a deed restriction requiring removal of the accommodating feature once the need for it no longer exists; e. Measures to reduce the impact on surrounding uses;
f. Measures in consideration of the physical attributes of the property and structures;
g. Other reasonable accommodations that may provide an equivalent level of benefit and/or that will not result in an encroachment into required setbacks, exceedance of maximum height, lot coverage or floor area ratio requirements specified for the zone district; and
h. Other conditions necessary to protect the public health, safety and welfare. (Ord. 838 § 1, 2009)
Section 14. If any section, subsection, phrase, or clause of this article is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council would have passed this ordinance and each and every section, subsection, sentence, clause or phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.” Section 15. This ordinance shall be effective 30 days after its adoption.

Section 16. Within fifteen days after the passage of this ordinance, the City Clerk shall cause it to be posted in the three places designated by resolution of the City Council.

The foregoing ordinance was introduced at a regular meeting of the City Council of the City of Pleasant Hill held on the 9
th day of September, 2024.

ADOPTED and ordered posted at a meeting of the City Council of the City of Pleasant Hill, held on the __ day of ___, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

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16 _____________________________________
MATTHEW RINN, Mayor
ATTEST:
__________________________
LYONE CONNER, City Clerk

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1 ORDINANCE NO. __

NOW, THEREFORE, the City Council of the City of Pleasant Hill does ordain as follows:

Section 1. The recitals above are each incorporated by reference and adopted as findings by the City Council.

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2 Section 3. Section 18.05.020, the purpose and organization of the zoning ordinance is amended to include a new Section 18.05.020.F as follows:

18.05.020, Purposes.

A. Provide a precise guide for the physical development of the city in order to:

1. Preserve the character and quality of residential neighborhoods;

2. Foster convenient, harmonious, and workable relationships among land uses; and

3. Achieve the arrangement of land uses described in the general plan.

B. Promote the economic stability of existing land uses.

C. Prevent excessive population densities and overcrowding of land or buildings.

D. Ensure the provision of adequate open space for light, air, and fire safety.

Section 4. Section 18.10.050, the applicability of land use and development regulations is amended as follows:

Section 18.10.050.A – Applicability of Land Use Development Regulations Zoning Map
Symbol
Zoning District Name Density and/or
FAR
Corresponding General Plan
Land Use Designation(s)
R-20 Single-Family
Residential (Min. lot
size: 20,000 sq. ft.)

1.3 – 3.0 du/ac Single-Family Low-Density
(SFLD)
R-15 Single-Family
Residential (Min. lot
size: 15,000 sq. ft.)

1.3 – 3.0 du/ac Single-Family Low-Density
(SFLD)
R-10 Single-Family
Residential (Min. lot
size: 10,000 sq. ft.)

3.1 – 4.5 du/ac Single-Family Medium-Density
(SFMD)
R-10A Single-Family
Residential District:

Minimum lot size:
10,000 sq. ft.

3.1 – 4.5 du/ac Single-Family Medium-Density
(SFMD)
R-7 Single-Family
Residential (Min. lot
size: 7,000 sq. ft.)

3.1 – 4.5 du/ac Single-Family Medium-Density
(SFMD)

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3 R-6 Single-Family
Residential (Min. lot
size: 6,000 sq. ft.)

4.6 – 6.9 du/ac Single-Family High-Density
(SFHD)
MRVL Very Low Density
Multi-Family
Residential

7.0 – 12.0 du/ac Multi-Family Very Low-Density
(MFVLD)
MRL Low Density MultiFamily Residential 12.1 – 20.0 du/ac Multi-Family Low-Density (MFLD)
MRM Medium Density
Multi-Family
Residential

20.1 – 30.0 du/ac Multi-Family Medium-Density
(MFMD)
MRH High Density MultiFamily Residential30.1 – 40.0 du/ac Multi-Family High-Density (MFHD)
MRVH Very High Density
Multi-Family
Residential

40.1 – 73.0 du/ac Multi-Family Very HighDensity (MFVHD) MX-NB Neighborhood
Business Mixed-Use

1.3 – 20.0 du/ac

0.0 – 0.75 FAR
Mixed-Use Neighborhood
(MUD)
MX Mixed-Use 12.0 – 40.0 du/ac

0.4 – 0.75 FAR
Mixed-Use (MU)
MX-HD High Density MixedUse40.1 – 70 du/ac

0.4 – 0.75 FAR
Mixed-Use High-Density
(MUHD)
MX-VHD Very High Density
Mixed-Use

70.1 – 100 du/ac

0.4 – 0.85 FAR
Mixed-Use Very High-Density
(MUVHD)
NB Neighborhood
Business

0.0 – 0.35 FAR Neighborhood Business (NB)
RB Retail Business 0.0 – 0.4 Commercial and Retail (CR) PAO Professional and
Administrative Office
District

0.0 – 0.4 FAR Office (O)
C General Commercial
District

0.0 – 0.4 FAR Commercial and Retail (CR)
LI Limited Industrial
District

Section 5. Section 18.20.010, Summary of residential districts is amended to include a new Section 18.20.010.C as follows:

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4 Section 18.20.010 – Summary of residential districts
C. Per Government Code Section 65583.2, subdivisions (c),(h) and (i), lower-income sites included in the sites inventory with a proposed zoning change to meet the RHNA shortfall, as well as vacant sites identified in two previous housing elements and non-vacant sites identified in the previous housing element shall allow owner-occupied and rental multifamily uses permitted by-right (without discretionary approval) for developments in which 20 percent or more of the units are affordable to lower income households, accommodate a minimum of 16 units per site, and include a minimum density of 20 units per acre. “By-right” means that a Conditional Use Permit, Planned Unit Development Permit, or other discretionary review or approval is not required.

Section 6. Schedule 18.20.030 – Development regulations for all residential districts is amended to add a new Additional Development Regulations “L” and “M” as follows:

Schedule 18.20.030 - Development regulations for all residential districts SCHEDULE 18.20.030

DEVELOPMENT REGULATIONS FOR ALL RESIDENTIAL DISTRICTS
R-20 R-15 R-10 R-10A R-7 R-6 MRVL MRL MRM MRH MRVH
Additional
Development
Regulations (See
PHMC §

18.50.150
regarding creek
setbacks.

Maximum
Building
Height (feet) 35 35 35 35 35 35 35 35 40 50 60
Maximum
Number of
Stories 2.5 2.5 2.5 2.5 2.5 2.5 -

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5 SCHEDULE 18.20.030

DEVELOPMENT REGULATIONS FOR ALL RESIDENTIAL DISTRICTS
R-20 R-15 R-10 R-10A R-7 R-6 MRVL MRL MRM MRH MRVH
Additional
Development
Regulations (See
PHMC §

18.20.040)
Maximum Lot
Coverage 25% 25% 30% 35% 35% 35% 40% 40% 50% 60% 70% L
Maximum
Floor Area
Ratio 40% 40% 40% 40% 40% 40% – – – – – M
Open Space – – – – – – – – – – – F, G
Scenic Route 50 50 50 50 50 50 50 50 50 50 50
Minimum Site
Landscaping – – – – – – 35% 35% 30% 25% 15% H
Fences and
Walls – – – – – – – – – – - I
Supplemental
Regulations – – – – – – – – – – -
See PHMC §§

18.20.050 through

18.20.140 and Part

4. Nonconforming
Structures – – – – – – – – – – -
See PHMC
Chapter 18.65.

City-Wide
Objective
Design
Standards – – – – – – – – – – –
See PHMC §

18.20.040.K.

Section 7. Section 18.20.040 - Additional development regulations corresponding to Schedule 18.20.030 is amended to add new Sections 18.20.040.L and 18.20.040.M as follows:

Section 18.20.040 - Additional development regulations corresponding to Schedule

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6 2. The gross lot area of each parcel in the proposed minor subdivision complies with the lot area required by the general plan.

BUILDING HEIGHT, AND REQUIRED YARDS, AND STEPBACKS
(The diagram is illustrative)

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7 E. Zero-side yard development. A structure constructed in conformance with the standards for zero-side yard development in effect immediately before this chapter was adopted shall not be considered a nonconforming structure subject to PHMC Chapter 18.65; provided, that an exterior addition or enlargement shall require a use permit issued by the zoning administrator, and no addition or enlargement shall increase the existing floor area by more than 10% nor increase the lot coverage to more than 50%.

1. Private open space. Private open space areas must comply with sections II.B.8 and II.B.9 of the adopted Residential Guidelines and Objective Design Standards (city council Resolution No. 18-22).

G. Park land dedication. Each residential unit is subject to the park land dedication requirements of the Pleasant Hill subdivision ordinance (PHMC Title 17).

H. Planting areas. In addition to the minimum percentage of the site to be landscaped, listed in the schedule, the following requirements apply:

1. Yards adjoining streets. All visible portions of a required yard adjoining a street that are not used for driveways or walks shall be landscaped. In R (single-family) districts, a minimum of 50% of the required front yard shall be maintained as landscaped area. Recreational vehicles, utility trailers, unmounted camper tops, boats, cars, trucks, motorcycles, or other vehicles shall not be parked or stored within a required landscaped area. Landscaped area shall consist of plantings, lawn, mulch, decorative bark, approved decorative landscape features and other decorative pervious surfaces subject to the approval of the zoning administrator.

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8 I. Fences and walls. The maximum height of any fence or wall (including a retaining wall) is six feet, except three feet within required front and corner side yards, unless otherwise specified below. For single-family residences on corner lots, a five-foot setback from the corner side property line is required for a wall or fence over three feet in height. (See also subsection C of this section.) Height is measured pursuant to PHMC § 18.145.050.B.

1. Key lots. Where a corner lot abuts a key lot, a triangular area, 12 feet on each side, must remain unfenced.

KEY LOTS
* The above exhibit is provided for illustrative purposes only.

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9 4. Sight distance. All fences are subject to the visibility requirements of PHMC § 18.50.100.

5. Prohibited fences. High voltage electrical fences, razor wire, barbed wire, and other materials which pose a safety hazard are strictly prohibited.

K. City-wide objective design standards. All single-family residential and multifamily residential development shall comply with objective design standards, as adopted by city council resolution.

Section 8. Section 18.20.050, Accessory structures is amended as follows:

18.20.050 Accessory Structures.

The following regulations apply to accessory structures in R districts. Accessory Dwelling Units are excluded from these provisions and are subject to the regulations in 18.20.095:

A. On parcels zoned R-6, R-7, R-10, R-10A and comparable PUDs:

3. The side and rear yard setbacks from property line shall be:

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10 a. Structure less than or equal to 18 inches in height: none required. b. Structure between 18 inches and eight feet in height: three feet. c. Structure greater than eight feet in height: three feet plus an additional setback equal to the height that the accessory structure is above eight feet, but not to exceed the applicable minimum required side yard setback for that district.

4. Accessory structures shall be reviewed for substantial conformance with citywide design guidelines.

B. On parcels zoned R-15, R-20 and comparable PUDs:

2. The accessory structure shall comply with subsections A.2 through A.4 of this section.

C. On multifamily residential zoned parcels and comparable PUDs:

2. The accessory structure shall comply with subsections A.2 through A.4 of this section.

D. In all other zoning districts:

2. The accessory structure shall comply with subsections A.2 through A.4 of this section.

F. Any accessory structure in a creek setback area shall comply with PHMC § 18.50.150.D.

1. Substantial compliance with city-wide design guidelines;

2. Not located in the public right-of-way;

3. Not more than eight feet in height from existing grade;

4. Not more than 15 square feet of covered area; and

5. Subject to compliance with PHMC § 18.50.100, Sight obstructions at intersections and driveways.

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11 Section 9. Section 18.22.010, Summary of mixed-use districts is amended to include a new Section 18.22.010.C, as follows:

Section 18.22.010 – Specific purposes - Summary of mixed-use districts C. Per Government Code Section 65583.2, subdivisions (c),(h) and (i), lower-income sites included in the sites inventory with a proposed zoning change to meet the RHNA shortfall, as well as vacant sites identified in two previous housing elements and nonvacant sites identified in the previous housing element shall allow owner-occupied and rental multifamily uses permitted by-right (without discretionary approval) for developments in which 20 percent or more of the units are affordable to lower income households, accommodate a minimum of 16 units per site, and include a minimum density of 20 units per acre. “By-right” means that a Conditional Use Permit, Planned Unit Development Permit, or other discretionary review or approval is not required.

Section 10. Section 18.22.040 - Additional development regulations corresponding to Schedule 18.25.030 is amended as follows:

Section 18.22.040 - Additional development regulations corresponding to Schedule

18.22.030
Section 11. Section 18.50.110, Tree preservation standards for protected trees is amended as follows:

18.50.110.A(1) Permit Required (Tree Preservation).

Note: The California Native Plant Society list of indigenous/native trees for the Bay Area can also be referenced to determine whether a tree is considered native or indigenous to the region.

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12 c. A nonnative tree (not including Eucalyptus and Palm trees) with a trunk diameter measurement of 18 inches or larger. Nonnative trees include species such as Sequoia Sempervirens (Coastal Redwood), Pinus Canariensis (Canary Island Pine), Pinus Halepensis (Aleppo Pine), Pinus Pinea (Italian Stone Pine), Pinus Radiata (Monterey Pine), Ulmus Americana (American Elm), Ulmus Parvifolia (Chinese Elm), Ulmus Pumila (Siberian Elm), Liquidambar Styraciflua (American Sweet Gum), Cedrus Deodara (Deodar Cedar), Cedrus Atlantica (Atlas Cedar), Fraxinus Uhdei (Shamel Ash), Fraxinus American (White Ash), Fraxinus Augustifolia (Raywood Ash), Cupressus (Cypress species), Morus Alba (Fruit/Fruitless Mulberry), Chinese Pistache, Robinia Pseudoacacia (Black Locust), Pyrus Calleryana (Bradford Pear), Cinnamomum Camphora (Camphor).
d. Any tree shown to be preserved on an approved tentative map, development or site plan or required to be retained as a condition of approval or environmental mitigation measure.
e. Any tree required to be planted as a replacement for an unlawfully removed tree.
f. Any tree designated as a “heritage tree” pursuant to subsection E of this section.

Note: See subsection G of this section for definition of trunk diameter measurement.

Section 12. Section 18.110.040, Findings for Variances are amended as follows:

18.110.040 Findings (Variances).

In compliance with California Government Code 65900 through 65909, the planning commission, or the zoning administrator in the case of a minor variance, may approve an application for a variance if it finds all of the following to be true, based on the application, plans, materials and testimony submitted at the public hearing:

18.112.060.B Other Requirements (Reasonable Accommodation)

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13 B. Other requirements.

1. An approved request for reasonable accommodation is subject to the applicant’s compliance with all other applicable zoning regulations.

2. A modification approved under this chapter is considered a personal accommodation for the individual applicant and does not run with the land.

3. Where appropriate, the reviewing authority may condition its approval on any or all of the following:
a. Inspection of the property periodically, as specified, to verify compliance with this section and any conditions of approval; b. Removal of the improvements, where removal would not constitute an unreasonable financial burden, when the need for which the accommodation was granted no longer exists;
c. Time limits and/or expiration of the approval if the need for which the accommodation was granted no longer exists;
d. Recordation of a deed restriction requiring removal of the accommodating feature once the need for it no longer exists; g. Other reasonable accommodations that may provide an equivalent level of benefit and/or that will not result in an encroachment into required setbacks, exceedance of maximum height, lot coverage or floor area ratio requirements specified for the zone district; and
h. Other conditions necessary to protect the public health, safety and welfare. (Ord. 838 § 1, 2009)
Section 14. If any section, subsection, phrase, or clause of this article is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council would have passed this ordinance and each and every section, subsection, sentence, clause or phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.” Section 15. This ordinance shall be effective 30 days after its adoption.

Section 16. Within fifteen days after the passage of this ordinance, the City Clerk shall cause it to be posted in the three places designated by resolution of the City Council.

The foregoing ordinance was introduced at a regular meeting of the City Council of the City of Pleasant Hill held on the 9
th day of September, 2024.

ADOPTED and ordered posted at a meeting of the City Council of the City of Pleasant Hill, held on the __ day of ___, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

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14 _____________________________________
MATTHEW RINN, Mayor
ATTEST:
__________________________
LYONE CONNER, City Clerk

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CITY OF PLEASANT HILL

NOTICE OF PUBLIC HEARING

CITY COUNCIL

MISCELLANEOUS ZONING ORDINANCE AMENDMENTS
Citywide, City of Pleasant Hill
NOTICE IS HEREBY GIVEN by the City of Pleasant Hill that the City Council will hold a public hearing to consider a proposed zoning ordinance amendment to various sections of the Pleasant Hill Zoning Ordinance to address compliance with State law, clarifying and streamlining existing processes. The proposed amendment would affect the following areas of the Zoning Ordinance:
• Chapter 18.05 – Purpose and Organization
• Section 18.10.050 – Applicability of Land Use Development Regulations • Section 18.20.010 – Specific purposes – Summary of residential districts • Section 18.20.030 – Development regulations for all residential districts • Section 18.20.040 - Additional development regulations corresponding to Schedule 18.20.030 • Section 18.20.050 – Accessory Structures
• Section 18.22.010 – Specific purposes – Summary of mixed-use districts • Section 18.22.040 - Additional development regulations corresponding to Schedule 18.22.030 • Section 18.50.110 – Tree Preservation
• Chapter 18.110 – Variances
• Chapter 18.112 – Reasonable Accommodation
• Other related amendments to the zoning ordinance for the topics listed above Pursuant to Section 15061(b)(3) of the Guidelines for the Implementation of the California Environmental Quality Act (CEQA) of 1970, as amended, the lead agency has determined that the proposed activity is exempt from CEQA. The City, as the lead agency, has determined with certainty that the proposed activity will not have a significant effect on the environment, as the proposed amendments are intended to comply with applicable State provisions, streamline implementation and administration of the zoning ordinance, correct inconsistencies, and clarify ambiguities.

The PUBLIC HEARING will be held by the CITY COUNCIL starting at 7:00 p.m. on MONDAY, SEPTEMBER 9, 2024, in the CITY COUNCIL CHAMBERS, City Hall, at 100 Gregory Lane, Pleasant Hill. Interested persons will be heard at this time at the meeting. More information on how to participate, including providing live comments during the meeting, will be provided on the posted Planning Commission Agenda.

NOTICE IS ALSO GIVEN pursuant to Government Code Section 65009(B) that, if this matter is subsequently challenged in Court by you or others, you may be limited to raising only those issues you or someone else has raised at a Public Hearing described in this notice or in written correspondence delivered to the City of Pleasant Hill at, or prior to, the Public Hearing.

For information on this matter, please call or email Haley Croffoot, Senior Planner, at (925)671-5297 or [email protected].

Troy Fujimoto
City Planner

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CITY COUNCIL STAFF REPORT
Meeting Date: September 09, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___-24 ACCEPTING THE 2023 INTERSECTION AND CROSSWALK IMPROVEMENT PROJECT NO.
05-23 AS COMPLETE AND AUTHORIZING THE PUBLIC WORKS

DIRECTOR TO ISSUE AND RECORD A NOTICE OF COMPLETION

SYNOPSIS
The 2023 Intersection and Crosswalk Improvement Project No. 05-23 provided improvements at seven intersections (see attached map) throughout the City for increased pedestrian safety. The improvements include pedestrian-activated flashing stop signs and beacons, speed humps, and enhanced crosswalks. The contractor, GradeTech, Inc., has completed all work to the City’s satisfaction. The purpose of this item is to consider the acceptance of the Project as complete and to authorize the issuance of a Notice of Completion.

DISCUSSION
Background
In the last ten years, the City paid over $1,000,000 to fund a crossing guard program each school year at intersections throughout the City. The crossing guard program provided three hours per day of limited weekday coverage during the school year. The cost of the program increased approximately 12 percent per year, with expenses totaling $166,000 in FY23/24. Projected costs for the program from FY2024/25 through FY 2027/28 were estimated at approximately $884,000.

Given rising costs of the program and insufficient ongoing funding, coupled with the limited time benefits provided, in March 2023, the City hired traffic consultant, Traffic Patterns, to analyze each intersection and propose permanent infrastructure solutions and improvements that promote continuous safety at these intersections for all users, including bicyclists and pedestrians, beyond traditional school hours. The completed study provided recommendations for improvements and additional traffic control measures to augment safety and eliminate the reliance upon crossing guards at each intersection.

At the May 15, 2023 City Council meeting, staff proposed infrastructure solutions for each intersection, based on the recommendations in the traffic study, and requested the necessary funding to construct the project. The City Council subsequently adopted Resolution No. 35-23,

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allocating budget for the construction of the 2023 Intersection and Crosswalk Improvement Project, Project No. 05-23. The project was subject to public bid, and on October 2, 2023, City Council adopted Resolution No. 69-23, which awarded the construction contract to the lowest responsive and responsible bidder, GradeTech Inc., in the amount of $828,685.20 (including contingency).

Prior to the start of work, City staff conducted significant public outreach with the Mount Diablo Unified School District to communicate the decision to move forward with the construction of the Project, through email, social media, and information provided at City events. In addition, on May 23, 2024, at its regularly scheduled meeting, staff presented the project results to the Education Commission.

Analysis
The project is now complete and the work conforms to the construction plans and specifications.

Construction began on October 18, 2023, and was substantially complete on March 25, 2024. The contract initially allotted 40 working days to complete the work and the original project completion date, including rain days, was January 3, 2024. Due to supply chain issues, GradeTech was unable to obtain the specified flashing stop signs and beacons, and the project was delayed for 60 calendar days, until the materials were delivered. The contractor was then awarded an additional 30 working days to complete all remaining project work. Acceptance of this project was further delayed until the contractor completed all punch list items and submitted all the necessary project closeout paperwork required by the Contract Documents.

The project provided improvements at the following intersections:
• Boyd Road and Patterson Boulevard
• Pleasant Hill Road and Paradise Lane
• Viking Drive and Ruth Drive
• Gregory Lane and Brandon Road
• Gladys Drive and Helen Road
• Viking Drive and Odin Drive
• Oak Park Boulevard and Wendell Lane
Project highlights include the installation of pedestrian-activated flashing stop signs and beacons, speed humps, enhanced crosswalks, and new ADA-compliant curb ramps at each intersection. In addition, the project also included adding a new all-way stop at the intersection of Morello Avenue and Viking Drive.

Minor change order work included the installation of high visibility crosswalks at Paso Nogal Road/Netherby Drive and Morello Avenue.

The total cost of construction, including change orders, is $800,679.50, which is 3.4 percent ($28,005.70) below the approved contract amount of $828,685.20. These remaining funds will be

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returned to the City’s Measure K fund to be allocated on other viable projects.

The City is retaining up to five percent of the total construction cost ($40,033.98) from Gradetech, Inc. to ensure that the Contractor pays all of its vendors and suppliers. The procedure for releasing the retention is the City Council’s formal acceptance of the work with authorization to issue and record a Notice of Completion. If there are no claims filed within 35 days of recording the notice, the City may release final payment of the retained amount to the contractor. The completed work is subject to a one-year maintenance period to address any problems that occur within that time.

FISCAL IMPACT
The total cost of construction is $800,679.50, including executed change orders, and is funded by Measure K, the Sidewalk Maintenance Program, and the Pedestrian and Bicycle Program. The remaining construction fund balance of $28,005.70 will be returned to the City’s Measure K fund.

The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt Resolution.

ALTERNATIVES TO RECOMMENDED ACTION
None Recommended.

ATTACHMENT(S):

Proposed Resolution
Project Map
Prepared by: Ann James, Public Works Director
Reviewed & Approved by: Ethan Bindernagel, City Manager

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RESOLUTION NO. -24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL ACCEPTING THE 2023 INTERSECTION AND CROSSWALK IMPROVEMENT PROJECT NO. 05-23 AS COMPLETE AND AUTHORIZING THE PUBLIC WORKS DIRECTOR TO

ISSUE AND RECORD A NOTICE OF COMPLETION
WHEREAS, the City has adopted Resolution No. 35-23, authorizing the funding for the construction of the 2023 Intersection and Crosswalk Improvement Project No. 05-23; and WHEREAS, the 2023 Intersection and Crosswalk Improvement Project No. 05-23 provided pedestrian-activated flashing stop signs and beacons, speed humps, enhanced crosswalks, and new ADA compliant curb ramps to improve safety at seven priority intersections within the City; and WHEREAS, on October 2, 2023, the City Council adopted Resolution No. 69-23, which awarded a construction contract to GradeTech, Inc. to perform work described in the contract documents entitled the 2023 Intersection and Crosswalk Improvement Project No. 05-23; and WHEREAS, the work has been performed to the satisfaction of the City, and GradeTech, Inc. is requesting final payment for the completed work; and WHEREAS, the City has retained five percent (5%) of the total construction cost ($40,033.98) from GradeTech, Inc. If there are no claims filed within 35 days of recording the notice, the City may release final payment of the retained amount to the contractor; and WHEREAS, the California Public Contract Code requires the City to notify the public of acceptance of a project prior to making a final payment.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill that:

1. The work performed as the 2023 Intersection and Crosswalk Improvement Project No. 05-23, is complete to the satisfaction of the City.

2. If there are no claims filed within 35 days of recording the notice, the City may release final payment of the retained amount of $40,033.98 to GradeTech, Inc.

3. The Public Works Director is authorized to execute a Notice of Completion and record it with the Office of the Recorder of the County of Contra Costa, State of California, within ten (10) days from the date thereof.

4. The remaining construction fund balance of $28,005.70 will be returned to the City’s Measure K fund.
(Signatures on the Following Page)

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ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 9
th day of September, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
MATTHEW RINN, Mayor
ATTEST:

LYONE P. CONNER, City Clerk

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PROJECT MAP

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Pleasant Hill City CouncilSeptember 9, 2024

Pleasant Hill City Council
September 9, 2024