Pleasant Hill City Council
October 7, 2024

CITY OF PLEASANT HILL

CITY COUNCIL MEETING AGENDA
OCTOBER 7, 2024
REGULAR MEETING – 7:00 PM
Watch on YouTube at: www.pleasanthillca.org/councilmeeting The public meeting of the City Council will be held in person at City Hall, 100 Gregory Lane, Pleasant Hill, CA 94523.

A Zoom link is provided herewith as a courtesy, but members of the public are advised that they will only have the option to participate via teleconference using the Zoom platform in the event that a member of the legislative body is approved to attend remotely pursuant to the provisions of Assembly Bill 2449. Meeting link: www.zoom.us; Meeting ID: 831 6570 4098 Passcode: 965510 For information on Public Participation Options see below.

City Council Meeting Agenda Page 1 October 7, 2024
Council Chambers, 100 Gregory Lane, Pleasant Hill, CA 94523 Telephone (925) 671-5267

MAYOR MATTHEW RINN COUNCILMEMBER TIMOTHY FLAHERTY

VICE MAYOR SUE NOACK COUNCILMEMBER ZAC SHESS

COUNCILMEMBER ALLEN VINSON
Options for observing the meeting and participating in public comment are provided below.

Public Communication. The public is welcome to address the City Council on items on the Consent Calendar or other items not listed on the agenda but within the Council’s jurisdiction during the general Public Comment period. There is an opportunity for the public to comment on other agenda items at the time they are discussed. Comments are generally limited to two minutes.

Public Participation Options
1) Watch the Meeting via Youtube Livestream at www.pleasanthillca.org/councilmeeting. 2) Submit Written Comments by 4 pm the Day of the Meeting to [email protected] (comments received by the deadline will be provided to the City Council before the meeting). Please specify that the correspondence is for public comment at the Council meeting. 3) Make Public Comment During the Meeting
When the Mayor invites public comment (or public comments on specific agenda items), members of the public may attend the meeting in person and may speak on any matter within the City Council's jurisdiction. Please fill out a speaker's card, available at the entry to the Council Chambers, and turn it in to the City Clerk.

If, due to a disability, a reasonable accommodation is needed to participate in this meeting, please refer to the Providing Accessible Communication to the Public Under the Americans with Disabilities Act and AB 2449 document online at www.pleasanthillca.org/accessiblecommunications and contact the ADA Coordinator 48 hours in advance of the meeting at (925) 671-5267 or via California Relay at 711.

City Council Meeting Agenda Page 2 October 7, 2024
Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available to the public in the City’s Public Records Portal at https://cityarchive.pleasanthillca.org/WebLink/ (click on City Council Agenda Packets) or by contacting the City Clerk at [email protected] or 925-671-5267.

City Council Meeting Recordings and Broadcasts.

Recorded City Council meetings are broadcast on Comcast Channel 28, Wave Channel 1029, and AT&T U-Verse Channel 99 on the Wednesday following the meeting. Video recordings are generally available within 48 hours of the meeting, and may be viewed on the City’s website at www.pleasanthillca.org/MeetingVideos and selecting “City Council” from the meeting groups.

Agendas are Available for Review on the City Hall official noticing bulletin board (100 Gregory Lane), at the Pleasant Hill Police Department (330 Civic Drive), the Pleasant Hill Senior Center (233 Gregory Lane), and on the City’s website at www.pleasanthillca.org/agendas. Agenda packets will be available to the public on the City’s website at the same time as they are made available to the City Council.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CLOSED SESSION REPORT

5. PRESENTATIONS

5.1 Update from the Contra Costa Mosquito and Vector Control District

6. CITY MANAGER COMMENTS:
(Brief updates on pending City business without discussion by the City Council.)

7. COUNCIL ANNOUNCEMENTS AND REPORTS

7.1 Reports from Councilmembers on Meetings or Conferences Attended at City Expense (A) Contra Costa Mayors Conference Hosted by the City of Richmond on October 3, 2024 (B) Other Meetings Attended at City Expense

7.2 Announcements from Councilmembers

8. PUBLIC COMMENT:

The public is welcome at this time to address the City Council on items on the Consent Calendar or other items not listed on the agenda but within the Council’s jurisdiction. There is an opportunity for the public to comment on other agenda items at the time they are discussed.

Comments are limited to two minutes per speaker. To provide public comments, please see the Public Participation Options above.

9. CONSENT CALENDAR: All matters listed under “Consent Calendar” are considered by the Council to be routine and will be enacted by one motion. There will be no separate Council discussion of these items unless requested by a Councilmember prior to the time Council votes on the motion to adopt.

9.1 Approve Minutes for the Regular City Council Meeting of September 9, 2024 City Council Meeting Agenda Page 3 October 7, 2024

9.2 Approve Checks Dated: September 13, 2024; September 20, 2024; September 27, 2024

9.3 Accept Update on Contra Costa Transportation Authority and TRANSPAC

9.4 Adopt Ordinance No. ___ Amending the Pleasant Hill Municipal Code Section 18.050.020, Purposes; Section 18.10.050, Applicability of Land Use Development Regulations; Section

18.20.010, Specific Purposes – Summary Of Residential Districts; Section 18.20.030, Development Regulations for all Residential Districts; Section 18.20.040, Additional Development Regulations Corresponding to Schedule 18.20.030; Section 18.20.050, Accessory Structures; Section 18.22.010, Specific Purposes – Summary of Mixed-Use Districts; Section

18.22.040, Additional Development Regulations Corresponding to Schedule 18.25.030; Section

18.50.110, Tree Preservation; Section 18.110.040, Findings (Variances); and Section

18.112.060.B, Other Requirements (Reasonable Accommodations)

9.5 Introduce Ordinance No. ___ Adding Chapter 2.57, Municipal electronic Filing System, to the Pleasant Hill Municipal Code, Approving Electronic and Paper Methods of Filing Campaign Finance Disclosure Statements.

9.6 Adopt Resolution No. ___-24 Authorizing the City Manager to Execute a Professional Services Agreement with RSG for Housing Related Services for Implementation of Housing Element Programs

9.7 Approve Procedural Change for Appointments to the John Muir Community Health Fund Board of Directors

10. ACTION CALENDAR

10.1 Adopt Resolution No. ___-24 Authorizing the City Manager to Execute an Agreement with Holistic Solution, LLC for Diversity, Equity, Inclusion and Belonging Consulting Services

10.2 Adopt Resolution No. ___-24 Authorizing the City Manager to Execute an Agreement with the Recreation and Park District to Provide a Loan in the Amount of $240,000 to Pay for an Emergency Generator at the Public Services Center and Community Center

10.3 Adopt Resolution No. ___- 24 Approving the Appropriation of American Rescue Plan Act Funds to Fund Additional Project Scope for the Police Department Underground Storage Tank Replacement Project and Authorize the Public Works Director to Execute a Construction Change Order with Petro-Analytical, Inc.

10.4 Introduce Ordinance No. ___ Amending Section 10.05.330 Living or Sleeping in Vehicles on Public Property and Adding Chapter 9.75, Camping on Public Property, to Title 9 (Health, Safety, and Welfare) of the Pleasant Hill Municipal Code.

11. ADJOURNMENT
Next City Council Meeting: October 21, 2024

CITY COUNCIL STAFF REPORT
Meeting Date: October 07, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: APPROVE MINUTES FOR THE REGULAR CITY COUNCIL MEETING OF SEPTEMBER 9, 2024

RECOMMENDED CITY COUNCIL ACTION
Approve the minutes.

ATTACHMENT(S):

September 9, 2024 – Tentative Minutes
Prepared by: Lyone Conner, City Clerk

9.1 Packet Pg. 4

MINUTES OF THE
SPECIAL MEETING – CITY COUNCIL
September 9, 2024
City Council Meeting Minutes Page 1 September 9, 2024
Mayor Rinn called a Regular Meeting of the City Council to order at 7:00 PM, in the Council Chambers, 100 Gregory Lane, Pleasant Hill, CA, complete proceedings of which were electronically recorded. The meeting agenda was posted on the City Hall outdoor bulletin board at 100 Gregory Lane, Pleasant Hill, CA on September 5, 2024, by City Clerk Lyone Conner.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL
Attendee Name Title Status
Matthew Rinn Mayor Present
Sue Noack Vice Mayor Present
Timothy M. Flaherty Councilmember Present
Allen Vinson Councilmember Present
Zac Shess Councilmember Present

4. CLOSED SESSION REPORT
Mayor Rinn reported that there was a closed session and nothing to report.

5. PRESENTATIONS

5.1 Acknowledgment of Ari Kriksciunas as Honorary Mayor for a Day Mayor Rinn introduced Ari Kriksciunas as the Honorary Mayor for a Day. Honorary Mayor Kriksciunas assisted Mayor Rinn at the City Council Meeting.

5.2 Proclamation Recognizing the 20th Annual Community Service Day Mayor Rinn and Mayor for a Day Kriksciunas presented a proclamation to Former Mayor Dr.

Michael Harris, on behalf of the Civic Action Commission, recognizing the 20th annual Community Service Day.

5.3 Proclamation Designating September 15 - October 15, 2024 as Hispanic and Latinx Heritage Month
Mayor Rinn and Mayor for a Day Kriksciunas presented a proclamation to Commissioner Sandra Spellman, on behalf of the Diversity Commission, declaring September 15 - October 15, 2024 as Hispanic and Latinx Heritage Month.

Commissioner Spellman thanked the Council and provided comments.

5.4 State of the District Presentation by the Contra Costa Community College District Mayor Rinn invited Contra Costa Community College District Chancellor Mojdeh

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City Council Meeting Minutes Page 2 September 9, 2024
Mehdizadeh, Diablo Valley College President Susan Lamb, and Ward 3 Board Member Rebecca Barrett to the podium to provide a presentation on the state of the District.

5.5 Proclamation Recognizing the 75th Anniversary of the Contra Costa Community College District
Mayor Rinn presented a proclamation to Chancellor Mojdeh Mehdizadeh recognizing the Contra Costa Community College District for their 75th Anniversary.

6. CITY MANAGER COMMENTS
Ethan Bindernagel, City Manager, reported that:
• The Commission on Aging will host a free workshop on the topic of managing Medicare expenses during retirement on September 18, 2024. • The City of Pleasant Hill URL has changed to www.phillca.gov • Volunteers are needed for the 20th Annual Community Service Day on September 21, 2024.
• In partnership with the County Connection, the City of Pleasant Hill invites residents to participate in the City-wide food drive and fill a bus with donated items on Friday, September 20, 2024 during the Party in the Park event.
• September 1, 2024 was the last concert of the 2024 Summer Concert Series. Those who attended a summer concert are invited to complete a survey.

7. COUNCIL ANNOUNCEMENTS AND REPORTS

6.1 Reports from Councilmembers on Meetings or Conferences Attended at City Expense
Mayor Rinn reported that he, Vice Mayor Noack, and Councilmember Flaherty attended the Mayor’s Conference in Walnut Creek.

6.2 Announcements from Councilmembers
All members of the Council reported their attendance at the August 6 National Night Out.

Vice Mayor Noack, Councilmember Vinson, and Councilmember Shess reported their attendance at the final Summer Concert on September 1.

Mayor Rinn, Vice Mayor Noack, Councilmember Shess, and Councilmember Flaherty also reported their attendance at the September 8, 2024 Family Bike Fest at the Pleasant Hill Library.

8. PUBLIC COMMENT
Mayor Rinn opened Public Comment.

The following member of the public provided a comment: Matt Light

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City Council Meeting Minutes Page 3 September 9, 2024
Mayor Rinn closed Public Comment.

9. CONSENT CALENDAR
Motion (Noack/Shess) to Approve consent items 8.1 – 8.3, carried unanimously as follows:

AYES: Flaherty, Noack, Shess, Vinson, Rinn

9.1 Approve Minutes for the Special City Council Meeting of August 19, 2024

9.2 Approve Checks Dated: August 16, 2024; August 23, 2024

9.3 Adopt Resolution No. 61-24 Authorizing the City Manager to Execute a Side Letter of Agreement Between the City of Pleasant Hill and the Professional and Confidential Employees Association (PACE) Updating the Salary Schedule for Select PACE Classifications

9.4 Adopt Resolution No. 62-24 Designating the Chief Human Resources Officer as the Primary Municipal Pooling Authority of Northern California Board Member and the Finance Manager as the Alternate Board Member

9.5 Adopt Resolution No. 63-24 Designating Vice Mayor Sue Noack as a Voting Delegate at the League of California Cities Annual Conference from October 16- 18 in Long Beach, California

9.6 Adopt Resolution No. 64-24 Authorizing the City Manager to Execute an Agreement with Sable Computers, Inc. (dba KIS) for Their Services to Replace the City’s Servers.

10. ACTION CALENDAR

10.1 Public Hearing and Introduce Ordinance No. ___-24 Amending the Pleasant Hill Municipal Code Section 18.050.020, Purposes; Section 18.10.050, Applicability of Land Use Development Regulations; Section 18.20.010, Specific Purposes – Summary Of Residential Districts; Section 18.20.030, Development Regulations for all Residential Districts; Section 18.20.040, Additional Development Regulations Corresponding to Schedule 18.20.030; Section 18.20.050, Accessory Structures; Section 18.22.010, Specific Purposes – Summary of Mixed-Use Districts; Section 18.22.040, Additional Development Regulations Corresponding to Schedule 18.25.030; Section 18.50.110, Tree Preservation; Section 18.110.040, Findings (Variances); and Section 18.112.060.B, Other Requirements (Reasonable Accommodations)
Exempt pursuant to Section 15061(b)(3) of the CEQA Guidelines Haley Croffoot, Senior Planner, delivered a presentation on the Zoning amendments for various sections of the Municipal Code.

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City Council Meeting Minutes Page 4 September 9, 2024
City Planner Troy Fujimoto was available to respond to questions from Council.

Mayor Rinn opened public comment for item 10.1.

No members of the public commented.

Mayor Rinn closed public comment.

Motion (Noack/Shess) to Approve item 10.1 Calling for the General Municipal Election to be Held on November 5, 2024, carried unanimously with amendments as follows:

AYES: Flaherty, Noack, Shess, Vinson, Rinn

10.2 Adopt Resolution No. 65-24 Accepting the 2023 Intersection and Crosswalk Improvement Project No. 05-23 as Complete and Authorizing the Public Works Director to Issue and Record a Notice of Completion
Public Works Director Ann James delivered a presentation on the completed status of the 2023 Intersection and Crosswalk Improvement Project.

Traffic Engineer Ryan McClain was available to respond to questions from Council.

Mayor Rinn opened public comment for item 10.2.

No members of the public commented.

Mayor Rinn closed public comment.

Motion (Noack/Flaherty) to Approve item 10.2, carried unanimously as follows:

AYES: Noack, Vinson, Rinn
NAYS: Flaherty, Shess

ADJOURNMENT
Mayor Rinn adjourned the meeting at 8:43 p.m. The next Regular City Council meeting will be held on Monday, October 7, 2024, beginning at 7:00 p.m.

LYONE P. CONNER, CITY CLERK

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CITY COUNCIL STAFF REPORT
Meeting Date: October 07, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: APPROVE CHECKS DATED: SEPTEMBER 13, 2024; SEPTEMBER 20, 2024; SEPTEMBER 27, 2024

RECOMMENDED CITY COUNCIL ACTION
Approve the check register.

ATTACHMENT(S):

Check Register
Prepared by: Maria Alfredo, Accounting Technician I
Approved by: Erick Cheung, Finance Manager

9.2 Packet Pg. 9
9/13/2024 11:16:34 AM Page 1 of 9
Expense Approval Report
Pleasant Hill, CA By Vendor Name
Payment Dates 9/13/2024 - 9/13/2024
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: ALS01 - ALSCO
ALSCO LSAC2036027 09/13/2024 MATS, TOWEL 101-2001-0000-660014 344662 09/13/2024 170.46 Vendor ALS01 - ALSCO Total: 170.46
Vendor: AMA05 - AMAZON CAPITAL SERVICES
AMAZON CAPITAL SERVICES 14P7-QDLG-1FD9 09/13/2024 COFF FOR CH STAFF & 3 CAR… 101-1016-0000-660016 344665 09/13/2024 223.56 AMAZON CAPITAL SERVICES 196G-XVN1-4RPW 09/13/2024 CH PLG DEPT - IPRIMIO ANTI …101-4004-0000-660024 344664 09/13/2024 61.69 AMAZON CAPITAL SERVICES 1H9R-FN1X-JQD1 09/13/2024 LYDTICK 50 PACK RETRACTA… 401-1012-0000-660024 344663 09/13/2024 32.76 AMAZON CAPITAL SERVICES 1RD9-GWWK-MTHQ 09/13/2024 ERGOTRON SIT-STAND WRKS…401-1012-0000-660024 344666 09/13/2024 763.65 AMAZON CAPITAL SERVICES 1Y7D-WWQR-4TLJ 09/13/2024 SPERAX WLKG PAD UNDER D… 401-1012-0000-660024 344667 09/13/2024 174.79 Vendor AMA05 - AMAZON CAPITAL SERVICES Total: 1,256.45
Vendor: SKA01 - ANTHONY SKAGGS
ANTHONY SKAGGS 240913 09/13/2024 REIMBURSEMENT - SAFETY A…101-5097-0000-660038 344668 09/13/2024 278.57 Vendor SKA01 - ANTHONY SKAGGS Total: 278.57
Vendor: ATT04 - AT&T
AT&T 22228945 09/13/2024 ANALOG PH LN FOR FR ALA… 101-1012-0000-670020 344669 09/13/2024 121.38 AT&T 22228952 09/13/2024 ANALO PH LN FOR ENGR FX … 101-1012-0000-670020 344669 09/13/2024 91.27 AT&T 22230876 09/13/2024 PHONE SVCS FOR ACCT 9310… 101-2001-0000-670020 344669 09/13/2024 31.41 AT&T 22231403 09/13/2024 PRI LINE AT CH FOR VOIP 101-1012-0000-670020 344669 09/13/2024 1,708.44 AT&T 22234260 09/13/2024 SIP TRUNK FOR LIBRARY PH… 101-1012-0000-670020 344669 09/13/2024 579.76 Vendor ATT04 - AT&T Total: 2,532.26
Vendor: ATT21 - AT&T
AT&T 525257 09/13/2024 PHONE SVCS FOR INVESTIGA… 101-2001-0000-670020 344670 09/13/2024 195.00 Vendor ATT21 - AT&T Total: 195.00
Vendor: ATC01 - ATCO TOWING AND RECOVERY
ATCO TOWING AND RECOVE… 96305 09/13/2024 TOWING FROM THE PD DEPT…101-2001-0000-650051 344671 09/13/2024 195.00 Vendor ATC01 - ATCO TOWING AND RECOVERY Total: 195.00
Vendor: BAC24 - Back Forty Texas BBQ
Back Forty Texas BBQ 240913 09/13/2024 Tech Support Grant Reimbur… 295-4001-0000-700115 344672 09/13/2024 7,500.00 Vendor BAC24 - Back Forty Texas BBQ Total: 7,500.00
Vendor: BAY08 - BAY AREA NEWS GROUP
BAY AREA NEWS GROUP 1421669 09/13/2024 CLASS ADVERTISING; CC TIM… 101-1008-0000-620112 344673 09/13/2024 334.80 Vendor BAY08 - BAY AREA NEWS GROUP Total: 334.80
Vendor: BRA24 - BRAMA, SCOTT
BRAMA, SCOTT 240913 09/13/2024 DUP PER-HMOWNR PD&CO… 101-0000-0000-430030 344674 09/13/2024 83.00 BRAMA, SCOTT 240913 09/13/2024 DUP PER-HMOWNR PD&CO… 101-0000-0000-470009 344674 09/13/2024 5.81

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Expense Approval Report Payment Dates: 9/13/2024 - 9/13/2024 9/13/2024 11:16:34 AM Page 2 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount BRAMA, SCOTT 240913 09/13/2024 DUP PER-HMOWNR PD&CO… 101-260030 344674 09/13/2024 1.00 BRAMA, SCOTT 240913 09/13/2024 DUP PER-HMOWNR PD&CO… 223-0000-0000-470003 344674 09/13/2024 46.00 Vendor BRA24 - BRAMA, SCOTT Total: 135.81
Vendor: CMR02 - CMRTA
CMRTA 3653 09/13/2024 CMRTA- MEETING -SEPT 20T… 101-1010-0000-640022 344675 09/13/2024 40.00 Vendor CMR02 - CMRTA Total: 40.00
Vendor: CON60 - CONTRA COSTA COUNTRY CLUB
CONTRA COSTA COUNTRY C… 240913 09/13/2024 DEP FOR EMPLOYEE RECOGN…101-1014-0000-620034 344676 09/13/2024 500.00 Vendor CON60 - CONTRA COSTA COUNTRY CLUB Total: 500.00
Vendor: CCC06 - CONTRA COSTA COUNTY
CONTRA COSTA COUNTY R24-006040 09/13/2024 1ST QRT INSTA- ANIMAL CO… 101-2001-0000-630045 344677 09/13/2024 91,170.00 Vendor CCC06 - CONTRA COSTA COUNTY Total: 91,170.00
Vendor: CRI07 - CRIME SCENE CLEANERS INC
CRIME SCENE CLEANERS INC 89974 09/13/2024 HOMESLESS CAMP CLEANUP-…101-5097-0000-630040 344678 09/13/2024 3,899.00 Vendor CRI07 - CRIME SCENE CLEANERS INC Total: 3,899.00 Vendor: DEL20 - DE LAGE LANDEN FINANCIAL SVCS, INC.

DE LAGE LANDEN FINANCIAL …588317762 09/13/2024 CH & PD COP LEASE ACCT 66… 101-1012-0000-620052 344679 09/13/2024 3,225.58 DE LAGE LANDEN FINANCIAL …588317762 09/13/2024 CH & PD COP LEASE ACCT 66… 101-2001-0000-620052 344679 09/13/2024 2,102.50 Vendor DEL20 - DE LAGE LANDEN FINANCIAL SVCS, INC. Total: 5,328.08 Vendor: DEP06 - DEPARTMENT OF JUSTICE
DEPARTMENT OF JUSTICE 754149 09/13/2024 DOJ DOC PROC FEES - JULY 2… 101-2001-0000-620123 344680 09/13/2024 196.00 Vendor DEP06 - DEPARTMENT OF JUSTICE Total: 196.00
Vendor: DUA01 - DU-ALL SAFETY, LLC
DU-ALL SAFETY, LLC 25606 09/13/2024 SAFETY TRAINING AUG 2024 101-1014-0000-630020 344681 09/13/2024 775.00 Vendor DUA01 - DU-ALL SAFETY, LLC Total: 775.00
Vendor: FOL01 - FOLGERS GRAPHICS, INC
FOLGERS GRAPHICS, INC 140924 09/13/2024 OUTLK NEWSLTTR - SEPT/OC… 101-4002-0000-620114 344682 09/13/2024 5,392.50 FOLGERS GRAPHICS, INC 140924 09/13/2024 OUTLK NEWSLTTR - SEPT/OC… 201-4009-0000-620114 344682 09/13/2024 1,797.50 FOLGERS GRAPHICS, INC 140959 09/13/2024 Community Service Day 2024…101-4002-0000-700075 344682 09/13/2024 196.65 Vendor FOL01 - FOLGERS GRAPHICS, INC Total: 7,386.65
Vendor: GRE16 - GREEN HALO SYSTEMS
GREEN HALO SYSTEMS 5187 09/13/2024 HOSTING AND MAINT FOR A… 101-4013-0000-630040 344683 09/13/2024 204.00 Vendor GRE16 - GREEN HALO SYSTEMS Total: 204.00
Vendor: HAR21 - HARRIS & ASSOCIATES, INC.

HARRIS & ASSOCIATES, INC. 63005 09/13/2024 ENGR SVCS- ASSESS DIST NO.…226-4019-0000-630034 344684 09/13/2024 1,726.92 HARRIS & ASSOCIATES, INC. 63005 09/13/2024 ENGR SVCS- ASSESS DIST NO.…226-4020-0000-630034 344684 09/13/2024 463.79 HARRIS & ASSOCIATES, INC. 63005 09/13/2024 ENGR SVCS- ASSESS DIST NO.…226-4021-0000-630034 344684 09/13/2024 1,017.66 HARRIS & ASSOCIATES, INC. 63005 09/13/2024 ENGR SVCS- ASSESS DIST NO.…226-4022-0000-630034 344684 09/13/2024 131.71 HARRIS & ASSOCIATES, INC. 63005 09/13/2024 ENGR SVCS- ASSESS DIST NO.…226-4023-0000-630034 344684 09/13/2024 486.82 HARRIS & ASSOCIATES, INC. 63005 09/13/2024 ENGR SVCS- ASSESS DIST NO.…226-4024-0000-630034 344684 09/13/2024 510.85

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Expense Approval Report Payment Dates: 9/13/2024 - 9/13/2024 9/13/2024 11:16:34 AM Page 3 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount HARRIS & ASSOCIATES, INC. 63005 09/13/2024 ENGR SVCS- ASSESS DIST NO.…227-4025-0000-630034 344684 09/13/2024 1,326.82 HARRIS & ASSOCIATES, INC. 63005 09/13/2024 ENGR SVCS- ASSESS DIST NO.…227-4026-0000-630034 344684 09/13/2024 1,626.43 HARRIS & ASSOCIATES, INC. 63785 09/13/2024 ENGR SVCS-ASSESS DIST NO … 226-4019-0000-630034 344684 09/13/2024 2,158.65 HARRIS & ASSOCIATES, INC. 63785 09/13/2024 ENGR SVCS-ASSESS DIST NO … 226-4020-0000-630034 344684 09/13/2024 579.73 HARRIS & ASSOCIATES, INC. 63785 09/13/2024 ENGR SVCS-ASSESS DIST NO … 226-4021-0000-630034 344684 09/13/2024 1,272.07 HARRIS & ASSOCIATES, INC. 63785 09/13/2024 ENGR SVCS-ASSESS DIST NO … 226-4022-0000-630034 344684 09/13/2024 164.64 HARRIS & ASSOCIATES, INC. 63785 09/13/2024 ENGR SVCS-ASSESS DIST NO … 226-4023-0000-630034 344684 09/13/2024 608.52 HARRIS & ASSOCIATES, INC. 63785 09/13/2024 ENGR SVCS-ASSESS DIST NO … 226-4024-0000-630034 344684 09/13/2024 638.56 HARRIS & ASSOCIATES, INC. 63785 09/13/2024 ENGR SVCS-ASSESS DIST NO … 227-4025-0000-630034 344684 09/13/2024 1,658.53 HARRIS & ASSOCIATES, INC. 63785 09/13/2024 ENGR SVCS-ASSESS DIST NO … 227-4026-0000-630034 344684 09/13/2024 2,033.03 HARRIS & ASSOCIATES, INC. 64365 09/13/2024 ENGR SVCS-ASSESS DIST NO … 226-4019-0000-630034 344684 09/13/2024 2,158.66 HARRIS & ASSOCIATES, INC. 64365 09/13/2024 ENGR SVCS-ASSESS DIST NO … 226-4020-0000-630034 344684 09/13/2024 579.73 HARRIS & ASSOCIATES, INC. 64365 09/13/2024 ENGR SVCS-ASSESS DIST NO … 226-4021-0000-630034 344684 09/13/2024 1,272.07 HARRIS & ASSOCIATES, INC. 64365 09/13/2024 ENGR SVCS-ASSESS DIST NO … 226-4022-0000-630034 344684 09/13/2024 164.64 HARRIS & ASSOCIATES, INC. 64365 09/13/2024 ENGR SVCS-ASSESS DIST NO … 226-4023-0000-630034 344684 09/13/2024 608.52 HARRIS & ASSOCIATES, INC. 64365 09/13/2024 ENGR SVCS-ASSESS DIST NO … 226-4024-0000-630034 344684 09/13/2024 638.56 HARRIS & ASSOCIATES, INC. 64365 09/13/2024 ENGR SVCS-ASSESS DIST NO … 227-4025-0000-630034 344684 09/13/2024 1,658.53 HARRIS & ASSOCIATES, INC. 64365 09/13/2024 ENGR SVCS-ASSESS DIST NO … 227-4026-0000-630034 344684 09/13/2024 2,033.03 Vendor HAR21 - HARRIS & ASSOCIATES, INC. Total: 25,518.47 Vendor: IDI58 - IDI
IDI IN744328 09/13/2024 MONTHLY SVCS FOR INVESTI… 101-2001-0000-620122 344685 09/13/2024 273.00 Vendor IDI58 - IDI Total: 273.00
Vendor: IED01 - IEDA
IEDA 200616474 09/13/2024 MEMBER DUES FOR LABOR R…101-1014-0000-630040 344686 09/13/2024 2,265.12 Vendor IED01 - IEDA Total: 2,265.12
Vendor: INF04 - INFINITY TECHNOLOGIES
INFINITY TECHNOLOGIES 2821 09/13/2024 AUG 2024 GIS SUPPORT/ ST… 401-1012-0000-630040 344687 09/13/2024 2,302.56 Vendor INF04 - INFINITY TECHNOLOGIES Total: 2,302.56
Vendor: INT24 - INTEGRITY ROOFING SYSTEMS
INTEGRITY ROOFING SYSTEMS 240913 09/13/2024 REF OF 80% RESI PER FEE $1… 101-0000-0000-430030 344688 09/13/2024 120.00 Vendor INT24 - INTEGRITY ROOFING SYSTEMS Total: 120.00
Vendor: INT16 - INTOXIMETERS, INC.

INTOXIMETERS, INC. 768205 09/13/2024 MOUTHPIECE ASIV & DRYGAS 101-2001-0000-660014 344689 09/13/2024 434.62 Vendor INT16 - INTOXIMETERS, INC. Total: 434.62
Vendor: KVI01 - KVILHAUG DRILLING & PUMP, INC.

KVILHAUG DRILLING & PUMP…3959; 3961 09/13/2024 2024 PUMP UPGRADES- EM… 501-7010-0000-650026 344690 09/13/2024 22,800.00 KVILHAUG DRILLING & PUMP…3960 09/13/2024 PO/70100 2024 PUMP UPGR… 501-7010-0000-650026 344690 09/13/2024 35,100.00 Vendor KVI01 - KVILHAUG DRILLING & PUMP, INC. Total: 57,900.00 Vendor: HUN04 - LARRYLOGIC PRODUCTIONS
LARRYLOGIC PRODUCTIONS 2234 09/13/2024 AV TRBLSHTG STREAMG HR… 401-1012-0000-630040 344691 09/13/2024 150.00 LARRYLOGIC PRODUCTIONS 2235 09/13/2024 CT COUNCIL REGULAR MTG 9…101-1001-0000-630040 344691 09/13/2024 225.00

9.2.a
Packet Pg. 12
Expense Approval Report Payment Dates: 9/13/2024 - 9/13/2024 9/13/2024 11:16:34 AM Page 4 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount LARRYLOGIC PRODUCTIONS 2235 09/13/2024 CT COUNCIL REGULAR MTG 9…101-1001-0000-630040 344691 09/13/2024 225.00 Vendor HUN04 - LARRYLOGIC PRODUCTIONS Total: 600.00
Vendor: LIE01 - LIEBERT-CASSIDY-WHITMORE
LIEBERT-CASSIDY-WHITMORE 8907 09/13/2024 REGISTRATION FOR LCW WE… 101-1014-0000-640021 344692 09/13/2024 75.00 Vendor LIE01 - LIEBERT-CASSIDY-WHITMORE Total: 75.00
Vendor: MAC01 - MAC ALVEY'S NURSERY INC
MAC ALVEY'S NURSERY INC 13500 09/13/2024 LARGE MOSS ROSKS FOR SEC…101-5097-0000-660014 344693 09/13/2024 0.10 MAC ALVEY'S NURSERY INC 13500 09/13/2024 LARGE MOSS ROSKS FOR SEC…101-5097-0000-660014 344693 09/13/2024 689.94 Vendor MAC01 - MAC ALVEY'S NURSERY INC Total: 690.04
Vendor: MAC17 - MACH 1 MOTORSPORTS INC
MACH 1 MOTORSPORTS INC 52096A 09/13/2024 SERVICING / REPAIRS FOR M… 101-2001-0000-650051 344694 09/13/2024 3,910.18 Vendor MAC17 - MACH 1 MOTORSPORTS INC Total: 3,910.18
Vendor: MAC11 - MACIAS GINI & O'CONNELL LLP
MACIAS GINI & O'CONNELL L… 474000 06/30/2024 PROG BLG PH ACFR AUDT FO…101-1010-0000-630015 344720 09/13/2024 16,000.00 Vendor MAC11 - MACIAS GINI & O'CONNELL LLP Total: 16,000.00 Vendor: THO01 - MARGARET THORNTON
MARGARET THORNTON 240913 09/13/2024 Retiree Medical for SEPT … 101-1019-0000-612210 344695 09/13/2024 205.90 Vendor THO01 - MARGARET THORNTON Total: 205.90
Vendor: SRS01 - MARIK ENTERPRISES, LLC
MARIK ENTERPRISES, LLC 2024-169 09/13/2024 PRE-EMPLOYMENT BACKGR… 101-1014-0000-630021 344696 09/13/2024 120.00 Vendor SRS01 - MARIK ENTERPRISES, LLC Total: 120.00
Vendor: WOR10 - MEL SERVICES INCORPORATED DBA WORKERS.COM MEL SERVICES INCORPORAT… 139439;139484;139527 09/13/2024 TEMP MWI BCKFLL: AUSTIN C…101-5097-0000-611010 344697 09/13/2024 3,664.01 MEL SERVICES INCORPORAT… 139439;139484;139527 09/13/2024 TEMP MWI BCKFLL: AUSTIN C…101-5097-0000-611010 344697 09/13/2024 4,930.82 MEL SERVICES INCORPORAT… 139439;139484;139527 09/13/2024 TEMP MWI BCKFLL: AUSTIN C…231-5020-0000-630019 344697 09/13/2024 4,930.81 MEL SERVICES INCORPORAT… 139440;139485;139528 09/13/2024 TEMP MW: FOREST G. W/E: … 101-5097-0000-611010 344697 09/13/2024 2,022.57 MEL SERVICES INCORPORAT… 139440;139485;139528 09/13/2024 TEMP MW: FOREST G. W/E: … 101-5097-0000-611010 344697 09/13/2024 2,022.57 MEL SERVICES INCORPORAT… 139440;139485;139528 09/13/2024 TEMP MW: FOREST G. W/E: … 101-5097-0000-611010 344697 09/13/2024 2,022.57 Vendor WOR10 - MEL SERVICES INCORPORATED DBA WORKERS.COM Total: 19,593.35 Vendor: NAT95 - NATIONAL TRENCH SAFETY
NATIONAL TRENCH SAFETY 912827 09/13/2024 TRENCH PLT- BOYD RD & CA… 101-5097-0000-650023 344698 09/13/2024 141.71 Vendor NAT95 - NATIONAL TRENCH SAFETY Total: 141.71
Vendor: NEL06 - NELSON
NELSON 6454017;6454381;6454736 09/13/2024 TEMP SVCS IN THE ENGR DIV… 101-3001-0000-630019 344699 09/13/2024 4,261.56 Vendor NEL06 - NELSON Total: 4,261.56
Vendor: NUN01 - NUNES, JAMES R.

NUNES, JAMES R. 240913 09/13/2024 Retiree Medical for SEPT … 101-1019-0000-612210 344700 09/13/2024 162.00 Vendor NUN01 - NUNES, JAMES R. Total: 162.00

9.2.a
Packet Pg. 13
Expense Approval Report Payment Dates: 9/13/2024 - 9/13/2024 9/13/2024 11:16:34 AM Page 5 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: OFF20 - ODP BUSINESS SOLUTIONS, LLC
ODP BUSINESS SOLUTIONS, L…383889957001 09/13/2024 CREAMER, CUPS, ETC 101-2001-0000-660016 344701 09/13/2024 21.96 Vendor OFF20 - ODP BUSINESS SOLUTIONS, LLC Total: 21.96 Vendor: OHA24 - O'HARE, KERRY
O'HARE, KERRY 240913 09/13/2024 REIMBURSEMENT - ANNUAL… 101-5097-0000-620121 344702 09/13/2024 85.00 Vendor OHA24 - O'HARE, KERRY Total: 85.00
Vendor: PAK01 - PAKPOUR CONSULTING GROUP,
PAKPOUR CONSULTING GRO… INV 4522 RD#1532 09/13/2024 PO/20017A PROV ON-CALL E… 101-220013 344703 09/13/2024 9,010.00 PAKPOUR CONSULTING GRO… INV 4524 RD#1660 09/13/2024 PO/20017A PROV ON-CALL E… 101-220013 344703 09/13/2024 170.00 PAKPOUR CONSULTING GRO… INV 47521 RD#1535 09/13/2024 PO/20017A PROV ON-CALL E… 101-220013 344703 09/13/2024 9,945.00 PAKPOUR CONSULTING GRO… INV4554 RD#1535 09/13/2024 PO/20017A PROV ON-CALL E… 101-220013 344703 09/13/2024 15,030.00 PAKPOUR CONSULTING GRO… INV4555 RD#1532 09/13/2024 PO/20017A PROV ON-CALL E… 101-220013 344703 09/13/2024 11,610.00 PAKPOUR CONSULTING GRO… INV4556 RD#1660 09/13/2024 PO/20017A PROV ON-CALL E… 101-220013 344703 09/13/2024 2,070.00 Vendor PAK01 - PAKPOUR CONSULTING GROUP, Total: 47,835.00 Vendor: PGE01 - PG&E
PG&E 240913 09/13/2024 CH GAS ACCT 1398597625-0;…101-1016-0000-670015 344706 09/13/2024 16,928.12 PG&E 240913 09/13/2024 CH GAS ACCT 1398597625-0;…101-1016-0000-670015 344706 09/13/2024 243.35 PG&E 240913A 09/13/2024 SUMM BLG- TRAFFIC SGNL E… 306-5107-0000-670015 344707 09/13/2024 91.48 PG&E 240913A 09/13/2024 SUMM BLG- TRAFFIC SGNL E… 306-5107-0000-670015 344707 09/13/2024 4.51 PG&E 240913A 09/13/2024 SUMM BLG- TRAFFIC SGNL E… 306-5107-0000-670015 344707 09/13/2024 14.78 PG&E ACCT 3532838416-5 8/29/24 09/13/2024 TRAFFIC SIGNAL - 389 GOLF … 306-4019-0000-670015 344708 09/13/2024 209.91 PG&E ACCT 3856908898-2 9/424 09/13/2024 DVWS- WTR PUMP HOUSE E… 501-7010-0000-670015 344704 09/13/2024 3,172.17 PG&E ACCT 6106477856-8 9/3/24 09/13/2024 SUMM BLG- AD22 GRAYSON… 227-4025-0000-670015 344705 09/13/2024 168.78 Vendor PGE01 - PG&E Total: 20,833.10
Vendor: PRA01 - PRATT, JOHN F.

PRATT, JOHN F. 240913 09/13/2024 Retiree Medical for SEPT … 101-1019-0000-612210 344709 09/13/2024 1,909.05 Vendor PRA01 - PRATT, JOHN F. Total: 1,909.05
Vendor: RED04 - RED CLOUD, INC.

RED CLOUD, INC. 48584 09/13/2024 4 VOLUME KNOBS FOR PHPD 402-2001-0000-660024 344710 09/13/2024 103.31 Vendor RED04 - RED CLOUD, INC. Total: 103.31
Vendor: RIN02 - RINN, MATT
RINN, MATT 240913 09/13/2024 Reimbursement for Mayor fo…101-1001-0000-640022 344711 09/13/2024 175.37 Vendor RIN02 - RINN, MATT Total: 175.37
Vendor: SPA02 - S.P. AUTOMOTIVE
S.P. AUTOMOTIVE 240913 09/13/2024 AUTO PARTS & TOLLS 101-5097-0000-620065 344712 09/13/2024 1,809.38 S.P. AUTOMOTIVE 5-877818 09/13/2024 AUTO PARTS & TOOLS 101-5097-0000-620065 344712 09/13/2024 -65.55 Vendor SPA02 - S.P. AUTOMOTIVE Total: 1,743.83
Vendor: STA01 - STAPLES
STAPLES 7001942275 09/13/2024 OFFICE SUPPLIES FOR CH 101-4013-0000-660016 344713 09/13/2024 612.29 Vendor STA01 - STAPLES Total: 612.29

9.2.a
Packet Pg. 14
Expense Approval Report Payment Dates: 9/13/2024 - 9/13/2024 9/13/2024 11:16:34 AM Page 6 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: SUP02 - SUPER STATION CAR WASH
SUPER STATION CAR WASH 6957 09/13/2024 CAR WASHES FOR MAY 2024 101-2001-0000-650051 344714 09/13/2024 628.60 Vendor SUP02 - SUPER STATION CAR WASH Total: 628.60
Vendor: VER09 - VERIZON WIRELESS
VERIZON WIRELESS 9972778357 09/13/2024 BUILDING DEPT PHONE BILL … 101-4013-0000-670010 344715 09/13/2024 196.03 VERIZON WIRELESS 997278356 09/13/2024 PH CHRG FRO ENGR AUG 2-S… 101-3001-0000-670010 344715 09/13/2024 251.64 VERIZON WIRELESS 9972816331 09/13/2024 PHONES SVC FOR PLG DIV- L… 101-4004-0000-670020 344715 09/13/2024 149.23 Vendor VER09 - VERIZON WIRELESS Total: 596.90
Vendor: WAL21 - WALNUT CREEK CHRYSLER JEE
WALNUT CREEK CHRYSLER JEE 441843; 441843-1 09/13/2024 AUTO PARTS FOR VIN:24117 101-5097-0000-620065 344716 09/13/2024 47.81 WALNUT CREEK CHRYSLER JEE 441843; 441843-1 09/13/2024 AUTO PARTS FOR VIN:24117 101-5097-0000-620065 344716 09/13/2024 1,487.06 Vendor WAL21 - WALNUT CREEK CHRYSLER JEE Total: 1,534.87 Vendor: 10138 - WALNUT CREEK FORD, INC.

WALNUT CREEK FORD, INC. 382695; 382845 09/13/2024 AUTO PARTS: BUMPR ASY, P… 101-5097-0000-620065 344717 09/13/2024 213.62 WALNUT CREEK FORD, INC. 382695; 382845 09/13/2024 AUTO PRTS: BMPR ASY, PAD,… 101-5097-0000-630048 344717 09/13/2024 1,336.55 Vendor 10138 - WALNUT CREEK FORD, INC. Total: 1,550.17
Vendor: AST02 - WAVE
WAVE 103859701-0011023 09/13/2024 CH INTERNET CONNECTION … 101-1012-0000-670010 344718 09/13/2024 943.20 Vendor AST02 - WAVE Total: 943.20
Vendor: WEX02 - WEX HEALTH INC
WEX HEALTH INC 0002010266-IN 09/13/2024 FSA MONTHLY FEE AUG 2024 101-1010-0000-612170 344719 09/13/2024 70.00 Vendor WEX02 - WEX HEALTH INC Total: 70.00
Grand Total: 335,313.24

9.2.a
Packet Pg. 15
Expense Approval Report Payment Dates: 9/13/2024 - 9/13/2024 9/13/2024 11:16:34 AM Page 7 of 9
Report Summary
Fund Summary
Fund Payment Amount
101 - GENERAL FUND 230,431.76
201 - WASTE MANAGEMENT/RECYCLING FUND 1,797.50
223 - GENERAL PLAN FEE FUND 46.00
226 - COMMERCIAL LANDSCAPE & LIGHTING - DISTRICT … 15,182.10 227 - LANDSCAPE AND LIGHTING-ASSESSMENT DISTRICT… 10,505.15 231 - NPDES/STORMWATER 4,930.81
295 - AMERICAN RESCUE PLAN ACT (ARPA) FUND 7,500.00
306 - MEASURE J FUND 320.68
401 - CITY HALL/PUBLIC SERVICE CENTER TECHNOLOGY … 3,423.76 402 - PD TECHNOLOGY FUND 103.31
501 - DIABLO VISTA WATER FUND 61,072.17
Grand Total: 335,313.24
Account Summary
Account Number Account Name Payment Amount
101-0000-0000-430030 BUILDING PERMITS 203.00
101-0000-0000-470009 AUTOMATION FEE SURC… 5.81
101-1001-0000-630040 CONTRACTUAL SVC 450.00
101-1001-0000-640022 EDUC/MTGS/LOCAL 175.37
101-1008-0000-620112 ADVERTISINGADVERTISI… 334.80
101-1010-0000-612170 FLEXIBLE SPENDING AD… 70.00
101-1010-0000-630015 AUDITING SVCS 16,000.00
101-1010-0000-640022 EDUC/MTGS/LOCAL 40.00
101-1012-0000-620052 EQ/LSE&INST PMT 3,225.58
101-1012-0000-670010 UTIL/COMMUNCTNS 943.20
101-1012-0000-670020 UTIL/TELEPHONE 2,500.85
101-1014-0000-620034 EMPL RECOG/AWDS 500.00
101-1014-0000-630020 EMPLYEE TRAING 775.00
101-1014-0000-630021 HIRE/TEST SVCS 120.00
101-1014-0000-630040 CONTRACTUAL SVC 2,265.12
101-1014-0000-640021 EDUC/CONF/O/N 75.00
101-1016-0000-660016 SUPPLIES/OFFICE 223.56
101-1016-0000-670015 UTIL/GAS-ELECTR 17,171.47
101-1019-0000-612210 SICK LEAVE CONVERSIO… 2,276.95
101-2001-0000-620052 EQ/LSE&INST PMT 2,102.50
101-2001-0000-620122 PUBLICATIONS/SUBSCRI… 273.00
101-2001-0000-620123 GOVERNMENT LICENSE … 196.00
101-2001-0000-630045 ANIMAL CNTR SVC 91,170.00
101-2001-0000-650051 MAINT/P.D. AUTO 4,733.78
101-2001-0000-660014 SUPPLIES/OPERATING 605.08

9.2.a
Packet Pg. 16
Expense Approval Report Payment Dates: 9/13/2024 - 9/13/2024 9/13/2024 11:16:34 AM Page 8 of 9
Account Summary
Account Number Account Name Payment Amount
101-2001-0000-660016 SUPPLIES/OFFICE 21.96
101-2001-0000-670020 UTIL/TELEPHONE 226.41
101-220013 REFUNDABLE DEPOSITS … 47,835.00
101-260030 BUILDING STANDARDS … 1.00
101-3001-0000-630019 TEMP AGNCY SVCS 4,261.56
101-3001-0000-670010 UTIL/COMMUNCTNS 251.64
101-4002-0000-620114 PHOTO/PRINTING 5,392.50
101-4002-0000-700075 COMMUNITY SERVICE D… 196.65
101-4004-0000-660024 SUPPLIES/NON CAPITALI… 61.69
101-4004-0000-670020 UTIL/TELEPHONE 149.23
101-4013-0000-630040 CONTRACTUAL SVC 204.00
101-4013-0000-660016 SUPPLIES/OFFICE 612.29
101-4013-0000-670010 UTIL/COMMUNCTNS 196.03
101-5097-0000-611010 SALARY-PERMANENT 14,662.54
101-5097-0000-620065 AUTO/PRTS/TIRES 3,492.32
101-5097-0000-620121 MEMBERSHIP 85.00
101-5097-0000-630040 CONTRACTUAL SVC 3,899.00
101-5097-0000-630048 AUTO/OUTSD SVCS 1,336.55
101-5097-0000-650023 MAINT/STREETS 141.71
101-5097-0000-660014 SUPPLIES/OPERATING 690.04
101-5097-0000-660038 SUPPLIES/SAFETY 278.57
201-4009-0000-620114 PHOTO/PRINTING 1,797.50
223-0000-0000-470003 GENERAL PLAN UPDATE … 46.00
226-4019-0000-630034 ENGINEERING 6,044.23
226-4020-0000-630034 ENGINEERING 1,623.25
226-4021-0000-630034 ENGINEERING 3,561.80
226-4022-0000-630034 ENGINEERING 460.99
226-4023-0000-630034 ENGINEERING 1,703.86
226-4024-0000-630034 ENGINEERING 1,787.97
227-4025-0000-630034 ENGINEERING 4,643.88
227-4025-0000-670015 UTIL/GAS-ELECTR 168.78
227-4026-0000-630034 ENGINEERING 5,692.49
231-5020-0000-630019 TEMP AGENCY SVCS 4,930.81
295-4001-0000-700115 GRANT LOANS RETAIL M… 7,500.00
306-4019-0000-670015 UTIL/GAS-ELECTR 209.91
306-5107-0000-670015 UTIL/GAS-ELECTR 110.77
401-1012-0000-630040 CONTRACTUAL SVC 2,452.56
401-1012-0000-660024 SUPPLIES/NON CAPITALI… 971.20
402-2001-0000-660024 SUPPLIES/NON CAPITALI… 103.31
501-7010-0000-650026 MAINT/DV WATER 57,900.00

9.2.a
Packet Pg. 17
Expense Approval Report Payment Dates: 9/13/2024 - 9/13/2024 9/13/2024 11:16:34 AM Page 9 of 9
Account Summary
Account Number Account Name Payment Amount
501-7010-0000-670015 UTIL/GAS-ELECTR 3,172.17
Grand Total: 335,313.24
Project Account Summary
Project Account Key Payment Amount
**None** 335,313.24
Grand Total: 335,313.24
2024-09-13

9.2.a
Packet Pg. 18
9/20/2024 8:56:21 AM Page 1 of 7
Expense Approval Report
Pleasant Hill, CA By Vendor Name
Payment Dates 9/20/2024 - 9/20/2024
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: AAN01 - AANTEX PEST CONTROL
AANTEX PEST CONTROL 596339 09/20/2024 MONTHLY PEST CONTROL AT…101-5097-0000-650016 344722 09/20/2024 80.00 Vendor AAN01 - AANTEX PEST CONTROL Total: 80.00
Vendor: ALL01 - AG SECURITY SERVICES, INC.

AG SECURITY SERVICES, INC. A460269 09/20/2024 MONTHLY RADIO MONITORI… 101-5097-0000-650041 344723 09/20/2024 60.35 Vendor ALL01 - AG SECURITY SERVICES, INC. Total: 60.35
Vendor: AIR08 - AIRGAS USA, LLC
AIRGAS USA, LLC 5510717321 09/20/2024 CYLINDER RENTAL 101-5097-0000-620051 344724 09/20/2024 81.40 Vendor AIR08 - AIRGAS USA, LLC Total: 81.40
Vendor: ALL24 - ALL BAY CITIES TOWING, INC.

ALL BAY CITIES TOWING, INC. 96966 09/20/2024 TOWING TO THE POLICE DEPT 101-2001-0000-650051 344725 09/20/2024 341.25 Vendor ALL24 - ALL BAY CITIES TOWING, INC. Total: 341.25 Vendor: ALS01 - ALSCO
ALSCO LSAC2084144 09/20/2024 MATS, TOWELS, LAUNDRY S… 101-2001-0000-660014 344726 09/20/2024 185.11 Vendor ALS01 - ALSCO Total: 185.11
Vendor: AMA05 - AMAZON CAPITAL SERVICES
AMAZON CAPITAL SERVICES 1CNT-CQM1-9VVD 09/20/2024 FIRST AID KIT FPR CITY HALL 101-1016-0000-660016 344727 09/20/2024 42.06 AMAZON CAPITAL SERVICES 1DGX-6CVJ-CCYP 09/20/2024 PHPD - IFIXIT PRO TECH TOO… 402-2001-0000-660024 344731 09/20/2024 81.88 AMAZON CAPITAL SERVICES 1M7D-93XX-C3H7 09/20/2024 SAFETY & OFFICE SUPP ORD… 101-5097-0000-660036 344728 09/20/2024 53.54 AMAZON CAPITAL SERVICES 1M7D-93XX-C3H7 09/20/2024 SAFETY & OFFICE SUPP ORD… 101-5097-0000-660038 344728 09/20/2024 203.10 AMAZON CAPITAL SERVICES 1PPJ-X1QY-LHR6 09/20/2024 PHPD-PLANTRO HDSET, CON… 402-2001-0000-660024 344729 09/20/2024 807.02 AMAZON CAPITAL SERVICES 1Y33-QPKC-JCFP 09/20/2024 SILV SHARP FOR COMMUNIT… 101-4002-0000-700075 344730 09/20/2024 65.40 Vendor AMA05 - AMAZON CAPITAL SERVICES Total: 1,253.00
Vendor: ARM03 - ARMOUR PETROLEUM SVC & EQUIPMENT CORP.

ARMOUR PETROLEUM SVC &…WO-27494 09/20/2024 PSC- RESPONDED TO FUEL DI…101-5097-0000-630040 344732 09/20/2024 1,015.97 Vendor ARM03 - ARMOUR PETROLEUM SVC & EQUIPMENT CORP. Total: 1,015.97 Vendor: ATT04 - AT&T
AT&T 22260128 09/20/2024 PHONE SVCS FOR ACCT 9391… 101-2001-0000-670020 344733 09/20/2024 42.43 AT&T 22270208 09/20/2024 ANALOG PTS LNS FOR LIBRA… 101-1012-0000-670020 344733 09/20/2024 117.01 AT&T 22300739 09/20/2024 ANALOG PH LINE TO BCKUP … 101-1012-0000-670020 344733 09/20/2024 59.29 Vendor ATT04 - AT&T Total: 218.73
Vendor: AVS20 - AV STRUCTURAL, INC.

AV STRUCTURAL, INC. 2024-2131 09/20/2024 AV UPGRADE IN PHPD TRAIN… 402-2001-0000-710844 344734 09/20/2024 9,454.63 Vendor AVS20 - AV STRUCTURAL, INC. Total: 9,454.63

9.2.a
Packet Pg. 19
Expense Approval Report Payment Dates: 9/20/2024 - 9/20/2024 9/20/2024 8:56:21 AM Page 2 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: BEL10 - BELLECCI & ASSOCIATES, IN
BELLECCI & ASSOCIATES, IN 210032.00-0000027 09/20/2024 PO/20002 PP36 ENGR SVCS- … 301-5137-0000-630034 344735 09/20/2024 5,019.40 Vendor BEL10 - BELLECCI & ASSOCIATES, IN Total: 5,019.40 Vendor: HOR02 - BLINK TAG INC
BLINK TAG INC 0003112 09/20/2024 PROGRESS DATED AUG 01, 2… 801-6002-0000-630040 344736 09/20/2024 225.00 Vendor HOR02 - BLINK TAG INC Total: 225.00
Vendor: BOU02 - BOUND TREE MEDICAL, LLC
BOUND TREE MEDICAL, LLC 85483820 09/20/2024 PEDIATRIC AND ADULT DEFIB…101-2001-0000-660014 344737 09/20/2024 1,594.17 Vendor BOU02 - BOUND TREE MEDICAL, LLC Total: 1,594.17
Vendor: CAM08 - CAMINO TECHNOLOGIES INC
CAMINO TECHNOLOGIES INC 1369 09/20/2024 ONLINE PER ASSIS LIC SUBSC… 101-1012-0000-650036 344738 09/20/2024 15,000.00 Vendor CAM08 - CAMINO TECHNOLOGIES INC Total: 15,000.00 Vendor: CIT01 - CITY OF FAIRFIELD
CITY OF FAIRFIELD 231314 09/20/2024 RANGE TRAINING FOR THE … 101-2001-0000-640011 344739 09/20/2024 3,348.00 Vendor CIT01 - CITY OF FAIRFIELD Total: 3,348.00
Vendor: CIV01 - CIVIC PLUS
CIVIC PLUS 317234 09/20/2024 CIVICPLUS HRLY DESIGN RATE…401-1012-0000-630040 344740 09/20/2024 480.00 Vendor CIV01 - CIVIC PLUS Total: 480.00
Vendor: COL24 - COLE PRO MEDIA, LLC
COLE PRO MEDIA, LLC 4340 09/20/2024 SOCIAL MEDIA ASSISTANCE/ … 241-2005-0000-630018 344741 09/20/2024 2,500.00 Vendor COL24 - COLE PRO MEDIA, LLC Total: 2,500.00
Vendor: COM02 - COMCAST
COMCAST ACCT 8155 40 003 00068 09/20/2024 MONTHLY CABLE SVCQ 101-2001-0000-670010 344743 09/20/2024 265.79 COMCAST ACCT 8155 40 003 0053878 9…09/20/2024 MONTHLY FOR SEPT 15, 2024…101-1012-0000-670010 344743 09/20/2024 73.59 COMCAST ACCT 8155 40 003 0834376 9…09/20/2024 MONTHLY FOR SEPT 14, 2024…101-1012-0000-670010 344743 09/20/2024 164.65 Vendor COM02 - COMCAST Total: 504.03
Vendor: COM47 - COMCAST
COMCAST ACCT 708675435 09/20/2024 MONTHLY INTERNET SVC SE… 101-2001-0000-670010 344742 09/20/2024 1,008.23 Vendor COM47 - COMCAST Total: 1,008.23
Vendor: CCW01 - CONTRA COSTA WATER DISTRICT
CONTRA COSTA WATER DIST… 240920 09/20/2024 CH INVOICE DATED 8/19/24 101-1016-0000-670025 344744 09/20/2024 1,739.32 CONTRA COSTA WATER DIST… 240920 09/20/2024 CH INVOICE DATED 8/19/24 101-1016-0000-670025 344744 09/20/2024 92.41 CONTRA COSTA WATER DIST… ACCT 3021467 9/6/24 09/20/2024 DVWS- RAW WTR CHRGS SVC…501-7010-0000-660013 344744 09/20/2024 30,786.13 Vendor CCW01 - CONTRA COSTA WATER DISTRICT Total: 32,617.86 Vendor: COR13 - CORELOGIC SOLUTIONS, LLC
CORELOGIC SOLUTIONS, LLC 30735387 09/20/2024 REALQ MONTHLY USAGE FEE…101-1012-0000-650036 344745 09/20/2024 233.28 Vendor COR13 - CORELOGIC SOLUTIONS, LLC Total: 233.28
Vendor: COR09 - CORNELL, JODI
CORNELL, JODI 240920 09/20/2024 PER DIEM/ RIMSCON, LAKE T… 101-2001-0000-640011 344746 09/20/2024 407.00 Vendor COR09 - CORNELL, JODI Total: 407.00

9.2.a
Packet Pg. 20
Expense Approval Report Payment Dates: 9/20/2024 - 9/20/2024 9/20/2024 8:56:21 AM Page 3 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: DAI02 - DAILY DIGITAL IMAGING
DAILY DIGITAL IMAGING 29194 09/20/2024 EMPLOYEE LEAVE FORM (3 P… 101-5097-0000-660016 344747 09/20/2024 494.94 Vendor DAI02 - DAILY DIGITAL IMAGING Total: 494.94
Vendor: DEL20 - DE LAGE LANDEN FINANCIAL SVCS, INC.

DE LAGE LANDEN FINANCIAL …588374386 09/20/2024 CH & PD COPI PROP TX ACCT… 101-1012-0000-620052 344748 09/20/2024 609.47 DE LAGE LANDEN FINANCIAL …588374386 09/20/2024 CH & PD COPI PROP TX ACCT… 101-2001-0000-620052 344748 09/20/2024 418.41 Vendor DEL20 - DE LAGE LANDEN FINANCIAL SVCS, INC. Total: 1,027.88 Vendor: DEN03 - DENALECT ALARM CO.

DENALECT ALARM CO. R10383 09/20/2024 QUARTERLY ALARM CHRG F… 101-1016-0000-630040 344749 09/20/2024 171.00 Vendor DEN03 - DENALECT ALARM CO. Total: 171.00
Vendor: DOW01 - DOWNTOWN FORD
DOWNTOWN FORD 7995 06/30/2024 PO/3004 2 QTY: 2023 FORD … 411-5097-0000-710855 344721 09/20/2024 61,464.72 DOWNTOWN FORD 7997 06/30/2024 PO/3004 2 QTY: 2023 FORD … 411-5097-0000-710855 344721 09/20/2024 61,464.72 Vendor DOW01 - DOWNTOWN FORD Total: 122,929.44
Vendor: EAS01 - EBMUD PAYMENT CENTER
EBMUD PAYMENT CENTER 240920 09/20/2024 WHITE ZONE 101-5097-0000-670025 344750 09/20/2024 5,003.45 EBMUD PAYMENT CENTER 240920 09/20/2024 BLUE ZONE 5 226-4023-0000-670025 344750 09/20/2024 107.20 Vendor EAS01 - EBMUD PAYMENT CENTER Total: 5,110.65
Vendor: FJK01 - F.J. KENNEDY AND ASSOCIAT
F.J. KENNEDY AND ASSOCIAT 24-097; 24-098 09/20/2024 PO/10003 STORMWTR PROG…231-3001-0000-630040 344751 09/20/2024 2,069.49 Vendor FJK01 - F.J. KENNEDY AND ASSOCIAT Total: 2,069.49 Vendor: FIR17 - FIRST CARBON SOLUTIONS
FIRST CARBON SOLUTIONS 00076486 09/20/2024 PO/3000 ENVIRON COMPL … 107-5105-0000-800030 344752 09/20/2024 5,278.46 Vendor FIR17 - FIRST CARBON SOLUTIONS Total: 5,278.46
Vendor: GAR24 - GARCIA, ANTHONY
GARCIA, ANTHONY 240920 09/20/2024 REIMB OR SNOW CONE SUPP…101-4002-0000-700075 344753 09/20/2024 42.64 Vendor GAR24 - GARCIA, ANTHONY Total: 42.64
Vendor: HAR21 - HARRIS & ASSOCIATES, INC.

HARRIS & ASSOCIATES, INC. 64454 09/20/2024 ZONE 1 226-4019-0000-630034 344755 09/20/2024 549.74 HARRIS & ASSOCIATES, INC. 64454 09/20/2024 ZONE 2 226-4020-0000-630034 344755 09/20/2024 549.74 HARRIS & ASSOCIATES, INC. 64454 09/20/2024 ZONE 3 226-4021-0000-630034 344755 09/20/2024 549.74 HARRIS & ASSOCIATES, INC. 64454 09/20/2024 ZONE 4 226-4022-0000-630034 344755 09/20/2024 549.74 HARRIS & ASSOCIATES, INC. 64454A 09/20/2024 ZONE 5 226-4023-0000-630034 344754 09/20/2024 549.74 HARRIS & ASSOCIATES, INC. 64454A 09/20/2024 ZONE 6 226-4024-0000-630034 344754 09/20/2024 549.74 HARRIS & ASSOCIATES, INC. 64454A 09/20/2024 GRAYSON 227-4025-0000-630034 344754 09/20/2024 549.74 HARRIS & ASSOCIATES, INC. 64454A 09/20/2024 GALLERY 227-4026-0000-630034 344754 09/20/2024 549.74 Vendor HAR21 - HARRIS & ASSOCIATES, INC. Total: 4,397.92 Vendor: ELE24 - JRM EQUIPMENT, LLC
JRM EQUIPMENT, LLC Q11938-2 09/20/2024 SNOW CONE MACH REN-CO… 101-4002-0000-700075 344756 09/20/2024 106.89 Vendor ELE24 - JRM EQUIPMENT, LLC Total: 106.89

9.2.a
Packet Pg. 21
Expense Approval Report Payment Dates: 9/20/2024 - 9/20/2024 9/20/2024 8:56:21 AM Page 4 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: KER03 - KEREX ENGINEERING INC
KEREX ENGINEERING INC APP#9 09/20/2024 PO/0001 TL BLVD IMPROV P… 301-5139-0000-800030 344757 09/20/2024 93,138.11 Vendor KER03 - KEREX ENGINEERING INC Total: 93,138.11
Vendor: KIS02 - KIS
KIS 81537 09/20/2024 PO/1200 4 CISCO CATALYST … 401-1012-0000-710841 344758 09/20/2024 37,788.00 KIS 81537A 09/20/2024 PO/1200 4CX SVC 36 MO 4C… 402-2001-0000-710844 344758 09/20/2024 21,832.00 KIS 81537B 09/20/2024 PO/1200 4CX SVC 36 MO 4C… 402-2001-0000-710844 344758 09/20/2024 9,355.39 Vendor KIS02 - KIS Total: 68,975.39
Vendor: LAW17 - LAW ENFORCEMENT PSYCHOLOG
LAW ENFORCEMENT PSYCHO…3546 09/20/2024 PSYCHE EXAMS- APPL A. GA… 101-2001-0000-630033 344759 09/20/2024 1,000.00 Vendor LAW17 - LAW ENFORCEMENT PSYCHOLOG Total: 1,000.00 Vendor: LEO01 - LEONARD, BRIAN
LEONARD, BRIAN 240920 09/20/2024 PER DIEM/ FBI COURSE/ DA… 101-2001-0000-640011 344760 09/20/2024 85.00 Vendor LEO01 - LEONARD, BRIAN Total: 85.00
Vendor: MCF03 - MCFARLAND, LEAH
MCFARLAND, LEAH 240920 09/20/2024 PHPA MED PREM PMT REIMB…101-1019-0000-612210 344761 09/20/2024 1,000.00 Vendor MCF03 - MCFARLAND, LEAH Total: 1,000.00
Vendor: MUL06 - MULHEARN, MIKE
MULHEARN, MIKE 240920 09/20/2024 REIMBURSEMENT - SAFETY A…101-5097-0000-660038 344762 09/20/2024 47.96 Vendor MUL06 - MULHEARN, MIKE Total: 47.96
Vendor: OFF20 - ODP BUSINESS SOLUTIONS, LLC
ODP BUSINESS SOLUTIONS, L…383889957002 09/20/2024 COFFEE 101-2001-0000-660016 344763 09/20/2024 14.44 ODP BUSINESS SOLUTIONS, L…384475935001 09/20/2024 KNIVES 101-2001-0000-660016 344763 09/20/2024 78.83 Vendor OFF20 - ODP BUSINESS SOLUTIONS, LLC Total: 93.27 Vendor: OTI02 - OPERATIONAL TECHNOLOGY INTEGRATORS, INC.

OPERATIONAL TECHNOLOGY …90401;90402 09/20/2024 TECH SUPP AT PUMPHS APP … 501-7010-0000-650026 344764 09/20/2024 600.00 Vendor OTI02 - OPERATIONAL TECHNOLOGY INTEGRATORS, INC. Total: 600.00 Vendor: PGE01 - PG&E
PG&E ACCT 1132206793-2 9/12/24 09/20/2024 GAS 101-2001-0000-670015 344765 09/20/2024 88.69 Vendor PGE01 - PG&E Total: 88.69
Vendor: PRE - PRESTIGE PRINTING AND GRAPHICS
PRESTIGE PRINTING AND GR… 96793 09/20/2024 SILVER FOILS FOR BUS CARDS 101-2001-0000-620116 344766 09/20/2024 2,966.14 Vendor PRE - PRESTIGE PRINTING AND GRAPHICS Total: 2,966.14 Vendor: QUE08 - QUENCH USA, INC.

QUENCH USA, INC. INV07944204 09/20/2024 QUART LEASE FOR WTR MA… 101-2001-0000-630040 344767 09/20/2024 935.80 Vendor QUE08 - QUENCH USA, INC. Total: 935.80
Vendor: RRM24 - RRM DESIGN GROUP
RRM DESIGN GROUP 3460-01-0624 09/20/2024 PO/0401 PH ACCESS DWELLI… 295-4004-0000-630040 344768 09/20/2024 857.50 RRM DESIGN GROUP 3460-01-0724 09/20/2024 PO/0401 PH ACCESS DWELLI… 295-4004-0000-630040 344768 09/20/2024 5,417.00

9.2.a
Packet Pg. 22
Expense Approval Report Payment Dates: 9/20/2024 - 9/20/2024 9/20/2024 8:56:21 AM Page 5 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount RRM DESIGN GROUP 3460-01-0824 09/20/2024 PO/0401 PH ACCESS DWELLI… 295-4004-0000-630040 344768 09/20/2024 11,007.50 Vendor RRM24 - RRM DESIGN GROUP Total: 17,282.00
Vendor: SCI03 - SCIARONI, JACK
SCIARONI, JACK 240920 09/20/2024 DVW MTG STIP FOR ADVISOR…501-7010-0000-611040 344769 09/20/2024 75.00 Vendor SCI03 - SCIARONI, JACK Total: 75.00
Vendor: SIL04 - SILVA, JEFF
SILVA, JEFF 240920 09/20/2024 UNIFOR PANTS FOR SPE ASSI… 101-2001-0000-640011 344770 09/20/2024 71.17 Vendor SIL04 - SILVA, JEFF Total: 71.17
Vendor: TIR03 - TIREHUB, LLC
TIREHUB, LLC 44420559 09/20/2024 TIRES (QTY4) 101-5097-0000-620065 344771 09/20/2024 492.07 Vendor TIR03 - TIREHUB, LLC Total: 492.07
Vendor: VER09 - VERIZON WIRELESS
VERIZON WIRELESS 9972771427 09/20/2024 PHONE BILL FOR ACCT 37102…101-2001-0000-670010 344772 09/20/2024 3,352.23 VERIZON WIRELESS 9972771427 09/20/2024 PHONE BILL FOR ACCT 37102…402-2001-0000-650033 344772 09/20/2024 306.77 VERIZON WIRELESS 9972778355 09/20/2024 PHONE SVC-PSC ( AUG 2-SEP… 101-5097-0000-670010 344772 09/20/2024 404.00 VERIZON WIRELESS 9973026240 09/20/2024 DVWS- PHONE ACCT 842013… 501-7010-0000-670010 344772 09/20/2024 102.78 VERIZON WIRELESS 9973337650 09/20/2024 PH SVCS FOR AUG-SEPT'24 A… 101-1012-0000-670010 344772 09/20/2024 393.82 Vendor VER09 - VERIZON WIRELESS Total: 4,559.60
Vendor: VOO01 - VOORHIES, CLAIRE
VOORHIES, CLAIRE 240920 09/20/2024 DVW MTG STIP FOR ADVI BR… 501-7010-0000-611040 344773 09/20/2024 75.00 Vendor VOO01 - VOORHIES, CLAIRE Total: 75.00
Vendor: WES12 - WestPrint
WestPrint 25999 09/20/2024 ZONE 1 226-4019-0000-630034 344775 09/20/2024 201.94 WestPrint 25999 09/20/2024 ZONE 2 226-4020-0000-630034 344775 09/20/2024 201.93 WestPrint 25999 09/20/2024 ZONE 3 226-4021-0000-630034 344775 09/20/2024 201.93 WestPrint 25999 09/20/2024 ZONE 4 226-4022-0000-630034 344775 09/20/2024 201.93 WestPrint 25999A 09/20/2024 ZONE 5 226-4023-0000-630034 344774 09/20/2024 201.93 WestPrint 25999A 09/20/2024 ZONE 6 226-4024-0000-630034 344774 09/20/2024 201.93 WestPrint 25999A 09/20/2024 GRAYSON 227-4025-0000-630034 344774 09/20/2024 201.93 WestPrint 25999A 09/20/2024 GALLERY 227-4026-0000-630034 344774 09/20/2024 201.93 Vendor WES12 - WestPrint Total: 1,615.45
Vendor: SEA12 - ZACH SEAL
ZACH SEAL 240920 09/20/2024 Reimb Mileage 9-6-24 Mtg wi…101-4001-0000-640023 344776 09/20/2024 62.85 Vendor SEA12 - ZACH SEAL Total: 62.85
Grand Total: 410,420.22

9.2.a
Packet Pg. 23
Expense Approval Report Payment Dates: 9/20/2024 - 9/20/2024 9/20/2024 8:56:21 AM Page 6 of 7
Report Summary
Fund Summary
Fund Payment Amount
101 - GENERAL FUND 44,113.15
107 - LIBRARY CONSTRUCTION FUND (MEASURE K) 5,278.46
226 - COMMERCIAL LANDSCAPE & LIGHTING - DISTRICT … 4,617.23 227 - LANDSCAPE AND LIGHTING-ASSESSMENT DISTRICT… 1,503.34 231 - NPDES/STORMWATER 2,069.49
241 - SUPPLEMENTAL LAW ENFORCEMENT SERVICES FU… 2,500.00 295 - AMERICAN RESCUE PLAN ACT (ARPA) FUND 17,282.00
301 - GAS TAX FUND 98,157.51
401 - CITY HALL/PUBLIC SERVICE CENTER TECHNOLOGY … 38,268.00 402 - PD TECHNOLOGY FUND 41,837.69
411 - VEHICLE REPLACEMENT FUND 122,929.44
501 - DIABLO VISTA WATER FUND 31,638.91
801 - TRANSPAC FUND 225.00
Grand Total: 410,420.22
Account Summary
Account Number Account Name Payment Amount
101-1012-0000-620052 EQ/LSE&INST PMT 609.47
101-1012-0000-650036 MAINT/SOFTWARE 15,233.28
101-1012-0000-670010 UTIL/COMMUNCTNS 632.06
101-1012-0000-670020 UTIL/TELEPHONE 176.30
101-1016-0000-630040 CONTRACTUAL SVC 171.00
101-1016-0000-660016 SUPPLIES/OFFICE 42.06
101-1016-0000-670025 UTIL/WATER 1,831.73
101-1019-0000-612210 SICK LEAVE CONVERSIO… 1,000.00
101-2001-0000-620052 EQ/LSE&INST PMT 418.41
101-2001-0000-620116 PD PRINTING 2,966.14
101-2001-0000-630033 P.D. OTHER SVCS 1,000.00
101-2001-0000-630040 CONTRACTUAL SVC 935.80
101-2001-0000-640011 POST TRAING SVC 3,911.17
101-2001-0000-650051 MAINT/P.D. AUTO 341.25
101-2001-0000-660014 SUPPLIES/OPERATING 1,779.28
101-2001-0000-660016 SUPPLIES/OFFICE 93.27
101-2001-0000-670010 UTIL/COMMUNCTNS 4,626.25
101-2001-0000-670015 UTIL/GAS-ELECTR 88.69
101-2001-0000-670020 UTIL/TELEPHONE 42.43
101-4001-0000-640023 AUTO MILEAGE 62.85
101-4002-0000-700075 COMMUNITY SERVICE D… 214.93
101-5097-0000-620051 EQ/FACILTY RENT 81.40
101-5097-0000-620065 AUTO/PRTS/TIRES 492.07

9.2.a
Packet Pg. 24
Expense Approval Report Payment Dates: 9/20/2024 - 9/20/2024 9/20/2024 8:56:21 AM Page 7 of 7
Account Summary
Account Number Account Name Payment Amount
101-5097-0000-630040 CONTRACTUAL SVC 1,015.97
101-5097-0000-650016 MAINT/PD BLDG 80.00
101-5097-0000-650041 MAINT/FIR/SCRTY 60.35
101-5097-0000-660016 SUPPLIES/OFFICE 494.94
101-5097-0000-660036 SUPPLIES/LAND MATERI… 53.54
101-5097-0000-660038 SUPPLIES/SAFETY 251.06
101-5097-0000-670010 UTIL/COMMUNCTNS 404.00
101-5097-0000-670025 UTIL/WATER 5,003.45
107-5105-0000-800030 CONSTRUCTION 5,278.46
226-4019-0000-630034 ENGINEERING 751.68
226-4020-0000-630034 ENGINEERING 751.67
226-4021-0000-630034 ENGINEERING 751.67
226-4022-0000-630034 ENGINEERING 751.67
226-4023-0000-630034 ENGINEERING 751.67
226-4023-0000-670025 UTIL/WATER 107.20
226-4024-0000-630034 ENGINEERING 751.67
227-4025-0000-630034 ENGINEERING 751.67
227-4026-0000-630034 ENGINEERING 751.67
231-3001-0000-630040 CONTRACTUAL SVC 2,069.49
241-2005-0000-630018 MISC OUTSD SVCS 2,500.00
295-4004-0000-630040 CONTRACTUAL SVC 17,282.00
301-5137-0000-630034 ENGINEERING 5,019.40
301-5139-0000-800030 CONSTRUCTION 93,138.11
401-1012-0000-630040 CONTRACTUAL SVC 480.00
401-1012-0000-710841 CAPITAL ASSETS-SOFTW… 37,788.00
402-2001-0000-650033 MAINT/TELEPHONE 306.77
402-2001-0000-660024 SUPPLIES/NON CAPITALI… 888.90
402-2001-0000-710844 CAPITAL ASSETS-EQUIP… 40,642.02
411-5097-0000-710855 CAPITAL ASSETS-AUTO/… 122,929.44
501-7010-0000-611040 SALARY-PART TIME PER… 150.00
501-7010-0000-650026 MAINT/DV WATER 600.00
501-7010-0000-660013 SUPPLIES/RAW WATER 30,786.13
501-7010-0000-670010 UTIL/COMMUNCTNS 102.78
801-6002-0000-630040 CONTRACTUAL SVC 225.00
Grand Total: 410,420.22
Project Account Summary
Project Account Key Payment Amount
**None** 410,420.22
Grand Total: 410,420.22
2024-09-20

9.2.a
Packet Pg. 25
9/27/2024 11:17:27 AM Page 1 of 6
Expense Approval Report
Pleasant Hill, CA By Vendor Name
Payment Dates 9/27/2024 - 9/27/2024
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: 21ST - 21ST CENTURY SOUNDS CUSTOM DJ ENTERTAINMENT 21ST CENTURY SOUNDS CUS… 240927 09/27/2024 DJ ENTERTAI FOR THE CSD'24…101-4002-0000-700075 344780 09/27/2024 825.00 Vendor 21ST - 21ST CENTURY SOUNDS CUSTOM DJ ENTERTAINMENT Total: 825.00 Vendor: ALH01 - ALHAMBRA
ALHAMBRA 19647259 091424 09/27/2024 DRINKING WATER FOR CH F… 101-1016-0000-660016 344781 09/27/2024 565.62 Vendor ALH01 - ALHAMBRA Total: 565.62
Vendor: AMA05 - AMAZON CAPITAL SERVICES
AMAZON CAPITAL SERVICES 11LK-VWLM-K4TF 09/27/2024 BK: ADA/ DET: INTER THE 20… 203-240096 344783 09/27/2024 84.92 AMAZON CAPITAL SERVICES 1PQN-PGMK-X7G1 09/27/2024 TEA FOR CH STAFF 101-1016-0000-660016 344783 09/27/2024 25.98 AMAZON CAPITAL SERVICES 1WJR-VYHL-TQNT 09/27/2024 BROTHER P-D610BT LABEL … 401-1012-0000-660024 344782 09/27/2024 94.99 Vendor AMA05 - AMAZON CAPITAL SERVICES Total: 205.89
Vendor: AVS01 - APPLIED VIDEO SOLUTIONS I
APPLIED VIDEO SOLUTIONS I PHC0824SP 09/27/2024 ANNUAL PREM SUBSCRIPT W…402-2001-0000-660024 344784 09/27/2024 9,260.44 Vendor AVS01 - APPLIED VIDEO SOLUTIONS I Total: 9,260.44 Vendor: ARM03 - ARMOUR PETROLEUM SVC & EQUIPMENT CORP.

ARMOUR PETROLEUM SVC &…WO-27444 09/27/2024 PD & PSC: UST OPERATOR IN… 101-5097-0000-630040 344785 09/27/2024 385.00 Vendor ARM03 - ARMOUR PETROLEUM SVC & EQUIPMENT CORP. Total: 385.00 Vendor: AXO01 - AXON ENTERPRISE, INC.

AXON ENTERPRISE, INC. INUS282874 09/27/2024 PRO LICENSE BUNDLE FOR P… 402-2001-0000-660018 344786 09/27/2024 493.97 Vendor AXO01 - AXON ENTERPRISE, INC. Total: 493.97
Vendor: BES14 - BEST BEST & KRIEGER LLP
BEST BEST & KRIEGER LLP 994274 09/27/2024 GENER CITY ATTORNEY SVICS…101-1007-0000-630040 344787 09/27/2024 417.40 BEST BEST & KRIEGER LLP 998535 09/27/2024 RE: ADV. CALIF HOUSNG DEF… 101-1007-0000-630013 344787 09/27/2024 366.00 Vendor BES14 - BEST BEST & KRIEGER LLP Total: 783.40
Vendor: 10110 - BMI IMAGING SYSTEMS, INC.

BMI IMAGING SYSTEMS, INC. 322591 09/27/2024 PO/2004 DOC SCANN FOR P… 295-1012-0000-630040 344788 09/27/2024 35,212.88 Vendor 10110 - BMI IMAGING SYSTEMS, INC. Total: 35,212.88 Vendor: MAR02 - CITY OF MARTINEZ
CITY OF MARTINEZ 1283211 09/27/2024 MEDIA IRRIG SVC 6/26/24- 8… 226-4023-0000-670025 344789 09/27/2024 343.00 Vendor MAR02 - CITY OF MARTINEZ Total: 343.00
Vendor: CIT55 - CITY OF WALNUT CREEK
CITY OF WALNUT CREEK 240927 09/27/2024 LEADERSHIP ACADEMY- ME… 101-1014-0000-640022 344790 09/27/2024 2,019.00 CITY OF WALNUT CREEK 240927A 09/27/2024 MEMBERSHP DUES FOR 2024…101-4004-0000-640022 344790 09/27/2024 2,019.00

9.2.a
Packet Pg. 26
Expense Approval Report Payment Dates: 9/27/2024 - 9/27/2024 9/27/2024 11:17:27 AM Page 2 of 6
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount CITY OF WALNUT CREEK 3645 09/27/2024 COUNCILMEM TIM F AT THE … 101-1001-0000-700020 344790 09/27/2024 70.00 Vendor CIT55 - CITY OF WALNUT CREEK Total: 4,108.00
Vendor: CLA01 - CLARK, TODT
CLARK, TODT 240927 09/27/2024 PHPA MED PRE PMT REIMB(… 101-1019-0000-612210 344791 09/27/2024 1,000.00 Vendor CLA01 - CLARK, TODT Total: 1,000.00
Vendor: CCC09 - CONTRA COSTA COUNTY
CONTRA COSTA COUNTY 24/25 PHILL 09/27/2024 ARIES MAINTENANCE FY 24/… 402-2001-0000-650036 344792 09/27/2024 17,535.00 Vendor CCC09 - CONTRA COSTA COUNTY Total: 17,535.00
Vendor: CCW01 - CONTRA COSTA WATER DISTRICT
CONTRA COSTA WATER DIST… 240927 09/27/2024 WHITE ZONE 101-5097-0000-670025 344793 09/27/2024 799.50 CONTRA COSTA WATER DIST… 240927 09/27/2024 BLUE ZONE 2 226-4020-0000-670025 344793 09/27/2024 3,290.58 Vendor CCW01 - CONTRA COSTA WATER DISTRICT Total: 4,090.08 Vendor: COR01 - CORBIN WILLITS SYSTEMS, INC.

CORBIN WILLITS SYSTEMS, I… 000C409151 09/27/2024 MONTHLY INVOICE SEPT 2024 101-1012-0000-650036 344794 09/27/2024 960.15 Vendor COR01 - CORBIN WILLITS SYSTEMS, INC. Total: 960.15 Vendor: DIA11 - DIABLO PRESS
DIABLO PRESS 4122 09/06/2024 PEEL & STICK ENVELOPES 101-2001-0000-620116 344795 09/27/2024 469.31 Vendor DIA11 - DIABLO PRESS Total: 469.31
Vendor: DIA02 - DIABLO TROPHIES & AWARDS
DIABLO TROPHIES & AWARDS 19097 09/27/2024 APPAR FOR KIERAN(4 SHTS) … 101-4013-0000-660016 344796 09/27/2024 502.01 DIABLO TROPHIES & AWARDS 19098 09/27/2024 FINAN BRANDED APPAREL- … 101-1010-0000-660016 344796 09/27/2024 544.60 Vendor DIA02 - DIABLO TROPHIES & AWARDS Total: 1,046.61 Vendor: EAS11 - EAST BAY M.U.D.

EAST BAY M.U.D. 10186107 09/27/2024 FY24/25 REVOC LANDSCAPE L…101-3001-0000-620123 344797 09/27/2024 50.00 Vendor EAS11 - EAST BAY M.U.D. Total: 50.00
Vendor: ECS01 - ECS IMAGING, INC
ECS IMAGING, INC 19023 09/27/2024 LASERFICHE ANNUAL SUPPO… 101-1012-0000-650036 344798 09/27/2024 9,468.75 ECS IMAGING, INC 19023 09/27/2024 LASERFICHE ANNUAL SUPPO… 101-2001-0000-650036 344798 09/27/2024 9,468.75 Vendor ECS01 - ECS IMAGING, INC Total: 18,937.50
Vendor: ESC80 - ESCRIBE SOFTWARE LTD.

ESCRIBE SOFTWARE LTD. 9890 09/27/2024 LICENSE RENEWAL FOR 10/1… 101-1012-0000-650036 344799 09/27/2024 26,769.76 Vendor ESC80 - ESCRIBE SOFTWARE LTD. Total: 26,769.76
Vendor: FOL01 - FOLGERS GRAPHICS, INC
FOLGERS GRAPHICS, INC 141102 09/27/2024 Community Service Day 2024…101-4002-0000-700075 344800 09/27/2024 223.96 Vendor FOL01 - FOLGERS GRAPHICS, INC Total: 223.96
Vendor: 10120 - GALLAGHER BENEFIT SERVICES, INC.

GALLAGHER BENEFIT SERVIC… 2024033879 09/27/2024 NARROW COMPENSATION S… 101-1014-0000-630040 344801 09/27/2024 7,345.00 Vendor 10120 - GALLAGHER BENEFIT SERVICES, INC. Total: 7,345.00

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Expense Approval Report Payment Dates: 9/27/2024 - 9/27/2024 9/27/2024 11:17:27 AM Page 3 of 6
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: HOL24 - HOLISTIC SOLUTIONS LLC
HOLISTIC SOLUTIONS LLC 2336 09/27/2024 DEI SERVICES 101-1014-0000-630040 344802 09/27/2024 10,000.00 Vendor HOL24 - HOLISTIC SOLUTIONS LLC Total: 10,000.00
Vendor: HHS24 - HOYER & HICKS
HOYER & HICKS 240927 09/27/2024 FOR ATTORNEY'S FEE TO HO… 101-1015-0000-680050 344778 09/27/2024 175,633.80 Vendor HHS24 - HOYER & HICKS Total: 175,633.80
Vendor: KEN24 - KENOYER, DEBORA
KENOYER, DEBORA 240927 09/27/2024 UNIFORMS 101-2001-0000-612270 344803 09/27/2024 201.78 Vendor KEN24 - KENOYER, DEBORA Total: 201.78
Vendor: HUN04 - LARRYLOGIC PRODUCTIONS
LARRYLOGIC PRODUCTIONS 2239 09/27/2024 PLG COMM MTG-9/24/24, V… 101-4004-0000-630040 344804 09/27/2024 300.00 Vendor HUN04 - LARRYLOGIC PRODUCTIONS Total: 300.00
Vendor: SRS01 - MARIK ENTERPRISES, LLC
MARIK ENTERPRISES, LLC 2024-172 09/27/2024 PRE-EMPLOYMENT BACKGR… 101-1014-0000-630021 344805 09/27/2024 435.00 Vendor SRS01 - MARIK ENTERPRISES, LLC Total: 435.00
Vendor: MOR05 - MORENO, MARIO
MORENO, MARIO 240927 09/27/2024 M. MORENO/ PLEASANT HILL…101-1015-0000-680050 344779 09/27/2024 100,000.00 Vendor MOR05 - MORENO, MARIO Total: 100,000.00
Vendor: PER27 - PERMANENTE MEDICAL GROUP
PERMANENTE MEDICAL GR… 1000528894 09/27/2024 EX SVCS- AZZOPARDI-SR. VAN…101-1014-0000-630023 344806 09/27/2024 2,057.00 PERMANENTE MEDICAL GR… 1000528894 09/27/2024 EX SVCS- AZZOPARDI-SR. VAN…202-4003-0000-630021 344806 09/27/2024 139.00 Vendor PER27 - PERMANENTE MEDICAL GROUP Total: 2,196.00 Vendor: PGE01 - PG&E
PG&E ACCT 4934112288-2 9/4/24 09/25/2024 LIGHTING- CCB. & DEXTER DR…226-4019-0000-670015 344807 09/27/2024 107.69 PG&E 240927 09/27/2024 SUMM BLG- TRAFFIC SGNL E… 306-5107-0000-670015 344810 09/27/2024 45.58 PG&E 240927 09/27/2024 SUMM BLG- TRAFFIC SGNL E… 306-5107-0000-670015 344810 09/27/2024 3,244.58 PG&E 240927 09/27/2024 SUMM BLG- TRAFFIC SGNL E… 306-5107-0000-670015 344810 09/27/2024 14.78 PG&E ACCT 2099200650-0 9/18/24 09/27/2024 SUMM BLG- AD22 LIGHTING …227-4025-0000-670015 344808 09/27/2024 267.51 PG&E ACCT 4757183615-5 9/17/24 09/27/2024 SUMM BLG- PUBLIC SVCS CE… 101-5097-0000-670015 344809 09/27/2024 2,506.88 Vendor PGE01 - PG&E Total: 6,187.02
Vendor: PRE13 - PREFERRED ALLIANCE INC
PREFERRED ALLIANCE INC 0198058-IN 09/27/2024 PRE-EMPLOYMENT CUST#00… 101-1014-0000-630023 344811 09/27/2024 55.00 Vendor PRE13 - PREFERRED ALLIANCE INC Total: 55.00
Vendor: QUE08 - QUENCH USA, INC.

QUENCH USA, INC. INV07958485 09/27/2024 PSC:QUE 975-15 TOW SVC/C… 101-5097-0000-660016 344812 09/27/2024 655.50 QUENCH USA, INC. INV07958485 09/27/2024 PSC:QUE 975-15 TOW SVC/C… 101-5097-0000-660016 344812 09/27/2024 677.33 Vendor QUE08 - QUENCH USA, INC. Total: 1,332.83
Vendor: ROS01 - RSG INC
RSG INC 12292 09/27/2024 PO60010 REDEVEL & HOUSI… 899-6001-0000-750924 344813 09/27/2024 5,087.50 RSG INC 12293 09/27/2024 PO60010 REDEVEL & HOUSI… 225-4027-0000-630040 344813 09/27/2024 1,100.00

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Expense Approval Report Payment Dates: 9/27/2024 - 9/27/2024 9/27/2024 11:17:27 AM Page 4 of 6
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount RSG INC 12294 09/27/2024 PO60010 REDEVEL & HOUSI… 225-4027-0000-630040 344813 09/27/2024 350.00 Vendor ROS01 - RSG INC Total: 6,537.50
Vendor: SAU24 - SAURMAN, WENDY
SAURMAN, WENDY 240927 09/27/2024 REIMB- HTL & AIRFR FOR CM…101-1010-0000-640021 344814 09/27/2024 619.66 Vendor SAU24 - SAURMAN, WENDY Total: 619.66
Vendor: DEX01 - STEVEN DEXHEIMER
STEVEN DEXHEIMER 2402-42RJK 09/27/2024 PRE-EMPLOYMENT BACKGR… 101-1014-0000-630021 344815 09/27/2024 2,956.01 STEVEN DEXHEIMER 2402-54RJK 09/27/2024 PRE-EMPLOYMENT BACKGR… 101-1014-0000-630021 344815 09/27/2024 2,162.37 STEVEN DEXHEIMER 2402-56 09/27/2024 PRE-EMPLOYMENT BACKGR… 101-1014-0000-630021 344815 09/27/2024 2,183.84 Vendor DEX01 - STEVEN DEXHEIMER Total: 7,302.22
Vendor: TJU84 - T JUNG INVESTIGATIONS
T JUNG INVESTIGATIONS PHPD 2024-001 09/27/2024 PRE-EMPLOYMENT BACKGR… 101-1014-0000-630021 344816 09/27/2024 1,885.76 Vendor TJU84 - T JUNG INVESTIGATIONS Total: 1,885.76
Vendor: TAR24 - TARA BARTHOLOMEW-LEGASPI
TARA BARTHOLOMEW-LEGA… 240927 09/27/2024 REF FOR PER BLDR-24-0935.… 101-0000-0000-430030 344817 09/27/2024 259.00 Vendor TAR24 - TARA BARTHOLOMEW-LEGASPI Total: 259.00
Vendor: TRA24 - TRAN, QUY
TRAN, QUY 240927 09/27/2024 Reimb for Supp for COA Tink… 101-2001-0000-700035 344818 09/27/2024 2.99 TRAN, QUY 240927 09/27/2024 Reimb for Supp for COA Tink… 101-2001-0000-700035 344818 09/27/2024 9.79 TRAN, QUY 240927 09/27/2024 Reimb for Supp for COA Tink… 101-2001-0000-700035 344818 09/27/2024 19.48 TRAN, QUY 240927 09/27/2024 Reimb for Supp for COA Tink… 101-2001-0000-700035 344818 09/27/2024 167.25 TRAN, QUY 240927 09/27/2024 Reimb for Supp for COA Tink… 101-2001-0000-700035 344818 09/27/2024 81.10 TRAN, QUY 240927 09/27/2024 Reimb for Supp for COA Tink… 101-2001-0000-700035 344818 09/27/2024 48.01 TRAN, QUY 240927 09/27/2024 Reimb for Supp for COA Tink… 101-2001-0000-700035 344818 09/27/2024 44.94 TRAN, QUY 240927 09/27/2024 Reimb for Supp for COA Tink… 101-2001-0000-700035 344818 09/27/2024 23.92 TRAN, QUY 240927 09/27/2024 Reimb for Supp for COA Tink… 101-2001-0000-700035 344818 09/27/2024 9.56 TRAN, QUY 240927 09/27/2024 Reimb for Supp for COA Tink… 101-2001-0000-700035 344818 09/27/2024 20.93 Vendor TRA24 - TRAN, QUY Total: 427.97
Grand Total: 443,984.11

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Expense Approval Report Payment Dates: 9/27/2024 - 9/27/2024 9/27/2024 11:17:27 AM Page 5 of 6
Report Summary
Fund Summary
Fund Payment Amount
101 - GENERAL FUND 367,311.69
202 - SENIOR VAN SERVICES FUND 139.00
203 - DISABILITY ACCESS FUND 84.92
225 - LOW/MODERATE INCOME HOUSING-SUCCESSOR … 1,450.00
226 - COMMERCIAL LANDSCAPE & LIGHTING - DISTRICT … 3,741.27 227 - LANDSCAPE AND LIGHTING-ASSESSMENT DISTRICT… 267.51 295 - AMERICAN RESCUE PLAN ACT (ARPA) FUND 35,212.88
306 - MEASURE J FUND 3,304.94
401 - CITY HALL/PUBLIC SERVICE CENTER TECHNOLOGY … 94.99 402 - PD TECHNOLOGY FUND 27,289.41
899 - REDEVELOP PROP TAX TRUST FUND-SUCCESSOR A… 5,087.50 Grand Total: 443,984.11
Account Summary
Account Number Account Name Payment Amount
101-0000-0000-430030 BUILDING PERMITS 259.00
101-1001-0000-700020 MAYORS CONFERENCE E… 70.00
101-1007-0000-630013 OUTSIDE COUNSEL/LITI… 366.00
101-1007-0000-630040 CONTRACTUAL SVC 417.40
101-1010-0000-640021 EDUC/CONF/O/N 619.66
101-1010-0000-660016 SUPPLIES/OFFICE 544.60
101-1012-0000-650036 MAINT/SOFTWARE 37,198.66
101-1014-0000-630021 HIRE/TEST SVCS 9,622.98
101-1014-0000-630023 OCC HEALTH SVCS 2,112.00
101-1014-0000-630040 CONTRACTUAL SVC 17,345.00
101-1014-0000-640022 EDUC/MTGS/LOCAL 2,019.00
101-1015-0000-680050 INSURANCE/LEGAL SETT… 275,633.80
101-1016-0000-660016 SUPPLIES/OFFICE 591.60
101-1019-0000-612210 SICK LEAVE CONVERSIO… 1,000.00
101-2001-0000-612270 UNIFORM ALLOWANCE/… 201.78
101-2001-0000-620116 PD PRINTING 469.31
101-2001-0000-650036 MAINT/SOFTWARE 9,468.75
101-2001-0000-700035 COMMISSION ON AGING 427.97
101-3001-0000-620123 GOVERNMENT LICENSE … 50.00
101-4002-0000-700075 COMMUNITY SERVICE D… 1,048.96
101-4004-0000-630040 CONTRACTUAL SVC 300.00
101-4004-0000-640022 EDUC/MTGS/LOCAL 2,019.00
101-4013-0000-660016 SUPPLIES/OFFICE 502.01
101-5097-0000-630040 CONTRACTUAL SVC 385.00
101-5097-0000-660016 SUPPLIES/OFFICE 1,332.83

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Expense Approval Report Payment Dates: 9/27/2024 - 9/27/2024 9/27/2024 11:17:27 AM Page 6 of 6
Account Summary
Account Number Account Name Payment Amount
101-5097-0000-670015 UTIL/GAS-ELECTR 2,506.88
101-5097-0000-670025 UTIL/WATER 799.50
202-4003-0000-630021 HIRE/TEST SVCS 139.00
203-240096 DISABILITY ACCESS FEE 84.92
225-4027-0000-630040 CONTRACTUAL SVC 1,450.00
226-4019-0000-670015 UTIL/GAS-ELECTR 107.69
226-4020-0000-670025 UTIL/WATER 3,290.58
226-4023-0000-670025 UTIL/WATER 343.00
227-4025-0000-670015 UTIL/GAS-ELECTR 267.51
295-1012-0000-630040 CONTRACTUAL SVC 35,212.88
306-5107-0000-670015 UTIL/GAS-ELECTR 3,304.94
401-1012-0000-660024 SUPPLIES/NON CAPITALI… 94.99
402-2001-0000-650036 MAINT/SOFTWARE 17,535.00
402-2001-0000-660018 SUPPLIES/PC SOFTWARE … 493.97
402-2001-0000-660024 SUPPLIES/NON CAPITALI… 9,260.44
899-6001-0000-750924 ADMINISTRATIVE COSTS… 5,087.50
Grand Total: 443,984.11
Project Account Summary
Project Account Key Payment Amount
**None** 443,984.11
Grand Total: 443,984.11
2024-09-27

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CITY COUNCIL STAFF REPORT
Meeting Date: October 07, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ACCEPT UPDATE ON CONTRA COSTA TRANSPORTATION

AUTHORITY AND TRANSPAC

SYNOPSIS
TRANSPAC meets to provide direction to its staff and make recommendations to the Contra Costa Transportation Authority (CCTA) on significant transportation and land use issues. The attachments to this report include the CCTA Executive Summary and Board meeting minutes for June 12, 2024 and July 17, 2024 and the TRANSPAC Committee meeting summary minutes for June 13, 2024. The TRANSPAC Committee did not meet in the months of July and August.

DISCUSSION
Background
TRANSPAC was formed in 1986 to provide the cities of Central Contra Costa County a forum to discuss mutual planning and transportation issues. When Measure C, a countywide transportation proposition, was adopted in 1988, TRANSPAC became the official regional transportation, land use, and housing forum for Central Contra Costa County. The member agencies include Contra Costa County, Clayton, Concord, Martinez, Walnut Creek, and Pleasant Hill.

TRANSPAC meets to discuss transportation-related issues. A Councilmember and a Planning Commissioner represent each jurisdiction. The Chair of the CCTA then submits the actions.

Analysis
An Executive Summary of the actions taken on June 12, 2024 and July 17, 2024 at the CCTA Board meetings is included along with the meeting minutes. The actions taken at the TRANSPAC Committee meeting on June 13, 2024, are included in the attached minutes.

There is no item of discussion directly related to the City of Pleasant Hill with this update.

FISCAL IMPACT
None

9.3 Packet Pg. 32

PUBLIC CONTACT
Public contact was made through posting the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Accept the report.

ALTERNATIVES TO RECOMMENDED ACTION
The City Council may want to discuss one or more of the actions taken during the last meeting.

Should the City Council require detailed information pertaining to any issues, a comprehensive report could be scheduled for a subsequent City Council meeting. Contingent on the amount of information required, staff would need adequate time to prepare a comprehensive report addressing the item or items.

ATTACHMENT(S):

CCTA Executive Summary and Board Meeting Minutes for June 12, 2024 TRANSPAC Committee Meeting Summary Minutes for June 13, 2024 CCTA Executive Summary and Board Meeting Minutes for July 17, 2024 Prepared by: Ann James, Public Works Director
Approved by: Ethan Bindernagel, City Manager

9.3 Packet Pg. 33

COMMISSIONERS
Newell Arnerich,
Chair
Lamar HernandezThorpe, Vice Chair
Ken Carlson
Paul Fadelli
Federal Glover
Loella Haskew
Chris Kelley
Aaron Meadows
Sue Noack
Scott Perkins
Renata Sos
Timothy Haile,
Executive Director
2999 Oak Road
Suite 100
Walnut Creek
CA 94597
PHONE: 925.256.4700
FAX: 925.256.4701
www.ccta.net

MEMORANDUM
To: Matt Todd, TRANSPAC
Chris Weeks, SWAT
Robert Sarmiento, TRANSPLAN
Sai Midididdi, TVTC
John Nemeth, WCCTAC
Shawn Knapp, LPMC
From: Timothy Haile, Executive Director
Date: June 27, 2024
Re: Items of interest for circulation to the Regional Transportation Planning Committees (RTPCs)
At its June 12, 2024 meeting, the Authority discussed and approved the following agenda item recommendations, which may be of interests to the Regional Transportation Planning Committees:

A. The Authority Board authorized the Chair to execute Amendment No. 1 to Agreement No. 562 with Cello Partnership, dba Verizon Wireless to reduce the budget by $665, 204.40, for a new total agreement amount of $450,796.60, and a new in-kind services amount of $717,108.71, for a new total agreement amount of $1,167,905.31, to eliminate the scope related to Connected Vehicle to Everything, Verizon Connect, and the Data Insight Platform, and allowed the Executive Director or designee to make any non‐ substantive changes to the language for the Innovate 680 – Automated Driving System (Project 8009.07).

B. The Authority Board authorized the Chair to execute Memorandum of Understanding No. 80.09.04 with Central Contra Costa Transit Authority, dba County Connection and May Mobility to provide, operate, and maintain on9.3.a Packet Pg. 34
RTPC Memorandum
June 27, 2024

demand wheelchair accessible autonomous shuttles, to receive in-kind services from County Connection, and allowed for the Executive Director or designee to make any non‐substantive changes to the language for the Innovate 680 – Automated Driving System (Project 8009.07).

C. The Authority Board approved Resolution 24‐41-P to adopt Amendment No. 4 to the 2022 Measure J Strategic Plan.

D. The Authority Board authorized the Chair to execute Cooperative Agreement No. 28E.02 with Eastern Contra Costa Transit Authority, dba Tri Delta Transit and approved Resolution 24-42-P, which will appropriate $800,000 in Measure J Funds for Tri Delta Transit operations (Project 28008), contingent upon East County Transportation Planning Committee’s occurrence.

E. The Authority Board authorized the Chair to execute Amendment No. 2 to Agreement No. 526 with Advanced Mobility Group to extend the agreement termination date from June 30, 2024 to December 31, 2025, with no increase in agreement value, to provide continued project and program management services for the Transportation Demand Management and Safe Transportation for Children programs, and allowed the Executive Director or designee to make any non‐substantive changes to the language.

F. The Authority Board authorized the Chair to execute Amendment No. 1 to Cooperative Agreement No. 60.00.09 with Lamorinda School Bus Transportation Agency (LSBTA) to distribute a subset of Fiscal Year 2023-24 Measure J Program 21c funds to the Lafayette School District and approved Resolution 23-23-G (Rev 1) to revise the funding distribution within the LSBTA share.

G. The Authority Board approved Resolution 24-27-G to allocate Measure J Countywide Bus Services Program 14 funds for Fiscal Year (FY) 2024-25 in the amount of $6,000,000, and approved Resolution 24-29-G to allocate Measure J Countywide Express Bus Program 16 funds for FY 2024-25 in the amount of $5,160,000.

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RTPC Memorandum
June 27, 2024

H. The Authority Board approved the proposed Planning Department Work Plan for Fiscal Year 2024-25.

I. The Authority Board authorized the Chair to execute a Memorandum of Agreement with the Metropolitan Transportation Commission (MTC) for the Mobility Nexus Project, allowed approval for the Executive Director to enter into funding agreements with MTC to receive grant funding on behalf of the Authority, if the Environmental Protection Agency grant application is awarded, and allowed the Executive Director or designee to make any non‐ substantive changes to the language.

J. The Authority Board approved Resolution 24-38-A to adopt the Authority’s Fiscal Year 2024-25 proposed budget totaling $210.6 million for projects, congestion management, planning, programs, administration, and debt service necessary as required for Authority operations, capital improvements and programmed activities planned from July 1, 2024 through June 20, 2025.

K. The Authority Board authorized the Chair to execute Amendment No. 2 to Agreement No. 529 with Convey, Inc. in the amount of $300,000, for a new total agreement value of $2,023,372, to provide public engagement support for the Innovate 680 Program (Program) and extend the agreement termination date from June 20, 2024 to June 30, 2026; Amendment No. 2 to Agreement No. 535 with Advanced Mobility Group in the amount of $618,278, for a new total agreement value of $1,677,653, to provide engineering manager support services for the Program and extend the agreement termination date from June 20, 2024 to June 30, 2026; and allowed the Executive Director or designee to make any non‐substantive changes to the language.

L. The Authority Board authorized the Chair to execute Amendment No. 2 to Agreement No. 520 with HDR Engineering, Inc. in the amount of $780,000, which includes $56,663.02 in contingency, for a new maximum total agreement value of $9,780,000, to provide additional environmental and engineering services for the Interstate 680 Northbound Express Lanes

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RTPC Memorandum
June 27, 2024

Completion (Project 8009.02) Project Approval and Environmental Document phase of the project, and allowed the Executive Director or designee to make any non‐substantive changes to the language.
*To view the full meeting packet with additional agenda item information, please visit our meetings webpage here. Attachments to the Authority Board packet can be found in the Administration and Projects Committee and Planning Committee packets as referenced in the staff report.

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Authority Board Meeting MINUTES
MEETINGDATE: Wednesday, June 12, 2024
MINUTESPREPAREDBY: Tarienne Grover
MEMBERSPRESENT: STAFFPRESENT: MEMBERS ABSENT:

Newell Arnerich, Chair Colin Clarke
Lamar Hernandez-Thorpe, Vice Chair Tarienne Grover
Paul Fadelli, Commissioner Timothy Haile
Federal Glover, Commissioner/MTC Rep.

Ken Carlson, Commissioner
Renata Sos, Commissioner
Loella Haskew, Commissioner
Chris Kelley, Commissioner
Aaron Meadows, Commissioner
Sue Noack, Commissioner/MTC Rep.

Scott Perkins, Commissioner
Mark Foley, Ex-Officio Rep.

Amy Worth, Ex-Officio Rep. Alt.

Jack Hall
Christina Hartley
John Hoang
Stephanie Hu
Lindy Johnson
Rashida Kamara
Brian Kelleher
Matt Kelly
Hisham Noeimi
Ivan Ramirez
Ying Smith
Yuliana Tjeng
Amara Morrison, Legal Counsel

1. CONVENE MEETING: Newell Arnerich, Chair
DISCUSSION: Chair Arnerich convened the meeting at 6:00 PM. Commissioner/Rep. Glover, Commissioners Carlson and Sos, and Rep. Peeples were absent. Rep. Alt. Worth attended on behalf of Rep. Peeples.

2. PLEDGE OF ALLEGIANCE

3. PUBLIC COMMENT: Members of the public are invited to address the Authority regarding any item that is not listed on the agenda. Please refer to the Teleconferencing Special Notice for Public Comment guidelines.

DISCUSSION: There were no public comments on items not on the agenda.

4. PRESENTATIONS
A. Richmond-San Rafael (RSR) Bridge Update:

Representatives from the Bay Area Toll Authority/Metropolitan Transportation Commission will provide an update on current pilot projects and planned

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Authority Board Meeting MINUTES
June 12, 2024

improvements as part of the RSR Bridge Forward project.

DISCUSSION: Hisham Noeimi, Director, Programming, introduced the item and Lisa Klein with Metropolitan Transportation Commission to provide a presentation.

Ms. Klein discussed the status of the pilot project on the RSR bridge explaining the purpose which is to improve pedestrian and bicycle access and reduce traffic congestion. Ms. Klein discussed the findings from the evaluation study and current proposal to extend the pilot with modification through 2025. Ms. Klein provided evaluation study details on the data collection and analysis, including incidents, multi-use path usage, and impacts on travel time that formed the basis for the recommendations. Ms. Klein further provided a status update on the RSR Forward projects such as Open Road Tolling and High-Occupancy Vehicle Lane extension, Transit Signal Priority on Cutting Blvd, and the Interstate 580/ Richmond Parkway Interchange Improvements.

Commissioners provided comments. Ms. Klein responded to comments from commissioners.

Public Comment:

Thirty-two written public comments were received. Five in-person and remote comments were received from the following individuals:

Bruce Ohlson, Bike East Bay
Chris Weeks
Lauren Goode, Bay Area Council
Jill Holloway, Bike East Bay
Coire Reilly, City of Richmond resident

CONSENT CALENDAR
ACTION: Commissioner Noack moved to approve the consent calendar with the exception of Consent Calendar Item 7C, seconded by Commissioner Perkins. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes-None
Absent-Commissioner Carlson, Commissioner Glover, Commissioner Sos Abstain-None

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Authority Board Meeting MINUTES
June 12, 2024

ACTION: Vice Chair Hernandez-Thorpe moved to approve Consent Calendar Item 7C, seconded by Commissioner Perkins. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes-None
Absent-Commissioner Carlson, Commissioner Glover, Commissioner Sos Abstain-None
DISCUSSION: Rep. Worth requested that Consent Calendar Item 7C be pulled from the Consent Calendar for discussion, seconded by Commissioner Noack. A separate action was taken for this item.

Commissioners and representatives provided comments on Consent Calendar Item 7C. Staff responded to comments from commissioners and representatives.

Public Comment:

Bill Churchill, County Connection, provided comments on Consent Calendar Item 7C.

5. APPROVAL OF MINUTES
A. Authority Board Minutes of May 15, 2024

6. Administration & Projects Committee - Consent:

A. Innovative Deployments to Enhance Arterials Grant – Central Transit Signal Priority (TSP) System – Authorization to Execute Amendment No. 1 to Agreement No. 582 with Global Traffic Technologies, LLC (GTT) for Central TSP Services Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 1 to Agreement No. 582 with GTT in the amount of $41,832, for a total agreement value of $287,769, to provide central TSP system implementation services, and to allow the Executive Director or designee to make any nonsubstantive changes to the language. This amendment will extend the agreement termination date from December 31, 2026 to June 30, 2027.

B. Accept Consultant Agreement Amendments for Various Projects Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 3 to Agreement No. 448 with WSP USA Inc., and Amendment No. 3 to Agreement No. 497 with HDR Engineering, Inc. to extend the agreement termination date to December 31, 2024, with no increase in budget, Amendment No. 1 to Agreement No. 682 with Gallagher Benefit Services, Inc. to extend the agreement termination date to June 30, 2025, with no increase in budget, Amendment No. 3 to Agreement No. 527 with DKS Associates to extend the agreement termination date to December 31, 2025, with no increase in budget, Amendment No. 1 to Agreement No. 536 with Galvin Preservation Associates, Inc.

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Authority Board Meeting MINUTES
June 12, 2024

dba GPA Consulting, and Amendment No. 1 to Agreement No. 580 with MNS Engineers, Inc. to extend the agreement termination date to June 30, 2026, with no increase in budget.

C. Accept Monthly Accounts Payable Invoice Report for April 2024 Recommendation: Staff seeks acceptance of the monthly accounts payable invoice report for April 2024.

D. Innovate 680 – Automated Driving System (Project 8009.07):

1. Authorization to Execute Amendment No. 1 to Agreement No. 562 with Cello Partnership dba Verizon Wireless (Verizon) to Provide Data Gathering, Data Storage, Data Management, and Wireless Infrastructure Services Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 1 to Agreement No. 562 with Verizon to reduce the budget by $665,204.40, for a new total agreement amount of $450,796.60, and a new in-kind services amount of $717,108.71, for a new total agreement amount of $1,167,905.31, to eliminate the scope related to ConnectedVehicle to Everything, Verizon Connect, and the Data Insight Platform, and to allow the Executive Director or designee to make any non-substantive changes to the language.

2. NEW ITEM: Authorization to Execute Memorandum of Understanding No

80.09.04 (MOU) with Central Contra Costa Transit Authority, dba County Connection and May Mobility to Provide, Operate, and Maintain On-Demand Wheelchair Accessible Autonomous Shuttles Serving the County Hospital in the City of Martinez
Recommendation: Staff seeks authorization for the Chair to execute an MOU with County Connection and May Mobility to provide, operate, and maintain on-demand wheelchair accessible autonomous shuttles, to receive in-kind services from County Connection, and to allow the Executive Director or designee to make any non-substantive changes to the language.

E. Adopt Amendment No. 4 to the 2022 Measure J Strategic Plan Recommendation: Staff seeks approval of Resolution 24-41-P, which will adopt Amendment No. 4 to the 2022 Measure J Strategic Plan.

F. Eastern Contra Costa Transit Authority, dba Tri Delta Transit Operations (Project 28008) – Authorization to Execute Cooperative Agreement No. 28E.02 and Approval to Appropriate Measure J Funds for Operations
Recommendation: Staff seeks authorization for the Chair to execute Cooperative Agreement No. 28E.02 with Tri Delta Transit and approval of Resolution 24-42-P, which will appropriate $800,000 in Measure J funds for Tri Delta Transit

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operations, contingent upon East County Transportation Planning Committee’s concurrence.

G. Legislative Update
Recommendation: Staff will provide an update on legislation, along with addressing any questions that may arise. The Authority may take action on any item presented in the attachment or any State or Federal legislation pertaining to the Authority’s legislative program.

H. Authorization to Enter Into a Lease Agreement Extension with DWF V 2999 OAK, LLC for the Authority Offices
Recommendation: Staff seeks authorization for the Chair to execute the lease extension and to allow the Executive Director or designee to make any nonsubstantive changes to the language. The final terms will be within the parameters of the attached proposal dated May 28, 2024.

I. Transportation Demand Management (TDM) and Safe Transportation for Children Programs – Authorization to Execute Amendment No. 2 to Agreement No. 526 with Advanced Mobility Group (AMG) to Provide Continued Project and Program Management (PPM) Services
Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 2 to Agreement No. 526 with AMG to extend the agreement termination date from June 30, 2024 to December 31, 2025, with no increase in agreement value, to provide continued PPM services for the TDM and Safe Transportation for Children programs, and to allow the Executive Director or designee to make any nonsubstantive changes to the language.

7. Planning Committee - Consent:

A. Approve Amendment No. 1 to Cooperative Agreement No. 60.00.09 to Distribute a Subset of Fiscal Year 2023-24 Measure J Program 21c Lamorinda School Bus Transportation Agency (LSBTA) Funds to the Lafayette School District and Revise Resolution 23-23-G Accordingly
Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 1 to Cooperative Agreement No. 60.00.09 and approve Resolution 23-23-G (Rev 1) to revise the funding distribution within the LSBTA share.

B. Approval of Proposed Actions to Various Funding Resolutions Recommendation: Staff seeks approval of the following resolutions: 1) Resolution 21-39-G (Rev 2), which will extend the term of the resolution to November 17, 2026 with the City of El Cerrito; 2) Resolution 20-05-G (Rev 2), which will extend the

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term of the resolution to February 19, 2028 with the City of Lafayette; and 3) Resolution 19-41-G (Rev 3), which will extend the term of the resolution through July 17, 2027 with the City of Richmond.

C. Approval of Fiscal Year (FY) 2024-25 Measure J Allocation: Countywide Bus Services (Program 14) and Countywide Express Bus (Program 16) Recommendation: Staff seeks approval of Resolution 24-27-G allocating Measure J Program 14 funds for FY 2024-25 in the amount of $6,000,000, and Resolution 24- 29-G allocating Measure J Program 16 funds for FY 2024-25 in the amount of $5,160,000.

D. Proposed Planning Department Work Plan for Fiscal Year (FY) 2024-25 Recommendation: Staff seeks approval of the proposed Planning Department Work Plan for FY 2024-25.

E. NEW ITEM: Authorization to Enter into a Memorandum of Agreement (MOA) with the Metropolitan Transportation Commission (MTC) for the Mobility Nexus Project Recommendation: Staff seeks authorization for the Chair to execute a MOA with MTC for the Mobility Nexus Project, approval for the Executive Director to enter into funding agreements with MTC to receive grant funding on behalf of the Authority, if the Environmental Protection Agency grant application is awarded, and to allow the Executive Director or designee to make any non-substantive changes to the language.

F. NEW ITEM: Authorization to Execute Amendment No. 1 to Agreement No. 571 with Presidio Networked Solution LLC (Presidio) to Provide Amazon Web Services (AWS) Cloud Services
Recommendation: Staff seeks authorization for the Executive Director to execute Amendment No. 1 to Agreement No. 571 with Presidio to continue to provide AWS cloud services for an additional three-year term in an amount of up to $50,000, and to allow the Executive Director or designee to make any non-substantive changes to the language.

REGULAR AGENDA ITEMS

8. Administration & Projects Committee - Regular:

A. PUBLIC HEARING: Fiscal Year (FY) 2024-25 Proposed Budget for the Authority and Congestion Management Agency

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Recommendation: Staff seeks approval of Resolution 24-38-A, which will adopt the Authority’s FY 2024-25 budget following a public hearing on June 12, 2024. The Proposed Budget calls for funding appropriations totaling $210.6 million for projects, congestion management, planning, programs, administration, and debt service necessary as required for Authority operations, capital improvements and programmed activities planned from July 1, 2024 through June 30, 2025.

ACTION: Commissioner Noack moved to approve Resolution 24-38-A, which will adopt the Authority’s Fiscal Year 2024-25 budget for funding appropriations totaling $210.6 million for projects, congestion management, planning, programs, administration, and debt service necessary as required for Authority operations, capital improvements and programmed activities planned from July 1, 2024 through June 30, 2025, seconded by Commissioner Haskew. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes-None
Absent-Commissioner Carlson, Commissioner Glover, Commissioner Sos Abstain-None
DISCUSSION: Brian Kelleher, Chief Financial Officer, discussed the proposed Summary of Changes, sales tax revenues, projected federal, state, and local revenue, capital project changes and funding, proposed expenditures, and debt service.

Chair Arnerich opened the Public Hearing at 7:53 PM. There were no public comments. Chair Arnerich closed the Public Hearing at 7:54 PM.

Commissioners provided comments. Staff responded to comments from commissioners.

Rep. Worth left the meeting from 7:51 PM – 7:54 PM.

B. Approval of Changes to Authorized Positions and Approval to Amend the Authority’s Salaries, Benefits, and Compensation Plan (Compensation Plan) for July 1, 2024 through June 30, 2027
Recommendation: Staff seeks approval, with concurrence from the Salary and Benefits Ad Hoc Committee, of Resolution 24-40-A, which will approve the Authority’s Compensation Plan for July 1, 2024 through June 30, 2027, with ten new proposed classifications, two title reclassifications, two new Full-Time Equivalents (FTE), which will take the Authority from 25 to 27 FTEs, salary range adjustments for market, internal alignment, and the Consumer Price Index adjustment of 2.6% effective July 1, 2024, changes to the vacation accruals for both exempt and nonexempt employees, and other administrative changes as noted in the Compensation Plan.

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ACTION: Commissioner Noack moved to approve Resolution 24-40-A, which will approve the Authority’s Compensation Plan for July 1, 2024 through June 30, 2027, with ten new proposed classifications, two title reclassifications, two new Full-Time Equivalents (FTE), which will take the Authority from 25 to 27 FTEs, salary range adjustments for market, internal alignment, and the Consumer Price Index adjustment of 2.6% effective July 1, 2024, changes to the vacation accruals for both exempt and non-exempt employees, and other administrative changes as noted in the Compensation Plan, seconded by Commissioner Haskew. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes-None
Absent-Commissioner Carlson, Commissioner Glover, Commissioner Sos Abstain-None
DISCUSSION: Tarienne Grover, Director, Administrative Services, provided a background, and discussed the purpose, goals, and financial impacts of the Total Compensation Study, and introduced Alyssa Thompson with Gallagher Benefit Services. Ms. Thompson discussed the comparator agencies and evaluation factors, job analysis factors, benefits surveyed, market data, current classification recommendations for market adjustments and internal alignment, and changes to vacation accruals based on years of service for both exempt and non-exempt employees.

C. Innovate 680 (Project 8009):

1. Strategic Development (Project 8009.01) – Authorization to Execute Amendment No. 2 to Agreement No. 529 with Convey, Inc. (Convey) and Amendment No. 2 to Agreement No. 535 with Advanced Mobility Group (AMG) for Strategic Development, Management, and Corridor-Wide Support Services
Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 2 to Agreement No. 529 with Convey in the amount of $300,000, for a new total agreement value of $2,023,372, to provide public engagement support for the Innovate 680 Program (Program) and extend the agreement termination date from June 30, 2024 to June 30, 2026; Amendment No. 2 to Agreement No. 535 with AMG in the amount of $618,278, for a new total agreement value of $1,677,653, to provide engineering manager support services for the Program and extend the agreement termination date from June 30, 2024 to June 30, 2026; and to allow the Executive Director or designee to make any non-substantive changes to the language.

ACTION: Commissioner Haskew moved to authorize the Chair to execute Amendment No. 2 to Agreement No. 529 with Convey, Inc. in the amount of $300,000, for a new total agreement value of $2,023,372, to provide public

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engagement support for the Innovate 680 Program (Program) and extend the agreement termination date from June 30, 2024 to June 30, 2026; Amendment No. 2 to Agreement No. 535 with Advanced Mobility Group in the amount of $618,278, for a new total agreement value of $1,677,653, to provide engineering manager support services for the Program and extend the agreement termination date from June 30, 2024 to June 30, 2026; and to allow the Executive Director or designee to make any non-substantive changes to the language, seconded by Commissioner Kelley. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes-None
Absent-Commissioner Carlson, Commissioner Glover, Commissioner Sos Abstain-None
DISCUSSION: Stephanie Hu, Director, Projects, discussed the Innovate 680 program schedule, and additional budget needed for Convey to provide public engagement support and AMG to provide program engineering support and Coordinated Adaptive Ramp Metering project management.

2. Interstate 680 Northbound Express Lanes Completion (Project 8009.02) (Project) – Authorization to Execute Amendment No. 2 to Agreement No. 520 with HDR Engineering, Inc. (HDR) for Additional Environmental and Engineering Services
Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 2 to Agreement No. 520 with HDR in the amount of $780,000, which includes $56,663.02 in contingency, for a new maximum total agreement value of $9,780,000, to provide additional environmental and engineering services for the Project Approval and Environmental Document phase of the Project, and to allow the Executive Director or designee to make any non-substantive changes to the language.

ACTION: Commissioner Kelley moved to authorize the Chair to execute Amendment No. 2 to Agreement No. 520 with HDR Engineering, Inc. in the amount of $780,000, which includes $56,663.02 in contingency, for a new maximum total agreement value of $9,780,000, to provide additional environmental and engineering services for the Project Approval and Environmental Document phase of the Project, and to allow the Executive Director or designee to make any non-substantive changes to the language, seconded by Commissioner Noack. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes-None
Absent-Commissioner Carlson, Commissioner Glover, Commissioner Sos Abstain-None

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DISCUSSION: Stephanie Hu, Director, Projects, provided an overview of the I-680 Northbound Express Lanes Completion project, discussed the key design elements under consideration including realignment of Southbound I-680, braided ramps, lane addition, general purpose lane conversion, and a no build option, project alternatives, draft environmental document coordination, public comment period which ends on June 24, 2024, and next steps including additional budget needed to complete the Project Approval and Environmental Document phase.

Commissioners provided comments. Staff responded to comments from commissioners.

Commissioner/Rep. Noack left the meeting from 8:10 PM – 8:15 PM.

Rep. Foley left the meeting at 8:16 PM.

3. Shared Mobility Hubs (Project 8009.04) – Authorization to Execute Agreement No. 700 with Kimley-Horn and Associates, Inc. (KHA) for Environmental and Engineering Services
Recommendation: Staff seeks authorization for the Chair to execute Agreement No. 700 with KHA, upon completion of the Federal pre-award audit and funding obligation process, in a not-to-exceed amount of $3,308,660, with an approved contingency amount of $332,340, for a maximum total agreement value of $3,641,000, to provide environmental and engineering services through June 12, 2027, delegate authority for the Executive Director or designee to negotiate and execute amendments within the contingency, and to allow the Executive Director or designee to make any non-substantive changes to the language.

ACTION: Commissioner Perkins moved to authorize the Chair to execute Agreement No. 700 with Kimley-Horn and Associates, Inc. upon completion of the Federal pre-award audit and funding obligation process, in a not-toexceed amount of $3,308,660, with an approved contingency amount of $332,340, for a maximum total agreement value of $3,641,000, to provide environmental and engineering services through June 12, 2027, delegate authority for the Executive Director or designee to negotiate and execute amendments within the contingency, and to allow the Executive Director or designee to make any non-substantive changes to the language, seconded by Vice Chair Hernandez-Thorpe. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes-None
Absent-Commissioner Carlson, Commissioner Glover, Commissioner Sos Abstain-None

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DISCUSSION: Stephanie Hu, Director, Projects, provided a status update of the Shared Mobility Hubs project, discussed the consultant procurement process and selection, grant awards, and funding to support environmental and engineering services.

Commissioners provided comments. Staff responded to comments from commissioners.

D. Program and Project Management (PPM) Services – Authorization to Execute Agreement No. 699 with Advanced Mobility Group (AMG) for PPM Services Recommendation: Staff seeks authorization for the Chair to execute Agreement No. 699 with AMG in the amount not-to-exceed $24,652,165, to provide PPM services for a five-year period from July 1, 2024 through June 30, 2029, with performance reviews conducted at the end of each fiscal year, and to allow the Executive Director or designee to make any non-substantive changes to the language.

ACTION: Vice Chair Hernandez-Thorpe moved to authorize the Chair to execute Agreement No. 699 with Advanced Mobility Group (AMG) in the amount not-toexceed $24,652,165, to provide Project and Program Management services for a five-year period from July 1, 2024 through June 30, 2029, with performance reviews conducted at the end of each fiscal year, and to allow the Executive Director or designee to make any non-substantive changes to the language, with a modification that annual updates be provided to the Authority Board on the projects, deliverables, and activities handled by AMG, seconded by Commissioner Perkins. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes-None
Absent-Commissioner Carlson, Commissioner Glover, Commissioner Sos Abstain-None
DISCUSSION: Hisham Noeimi, Director, Programming, discussed the achievements under the current PPM agreement with AMG, the procurement and selection process, and indicated the contract will be federalized and has a Disadvantaged Business Enterprise goal of 23%. He noted the evaluation committee selected AMG based on the criteria approved in the Request for Proposals, and that the AMG team has 15 subconsultants to provide the Authority with necessary resources for the next five years with approximately 37% of the agreement value to be completed by sub-consultants. He elaborated that annual performance reviews will be conducted, and individual task orders will be negotiated and issued individually within the agreement budget.

Commissioners provided comments. Staff responded to comments from commissioners.

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9. Planning Committee - Regular:

A. Measure J Audit of the City of Richmond’s (City) Paratransit Financials and Service Delivery
Recommendation: Staff seeks approval of the draft report and recommendations from the Measure J audit of the City’s Paratransit financials and service delivery.

ACTION: Commissioner Fadelli moved to approve the draft report and recommendations from the Measure J audit of the City of Richmond’s Paratransit financials and service delivery, seconded by Commissioner Meadows. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes-None
Absent-Commissioner Carlson, Commissioner Glover, Commissioner Sos Abstain-None
DISCUSSION: Rashida Kamara, Programs Manager, introduced the item and Laurie Talbert with Advanced Mobility Group, to provide the presentation. Ms. Talbert discussed the background, timeline and areas of audit review, audit tasks including a marketing audit, site visit, ride along with customers, assessment, and draft audit report with key takeaways, current state of the R-Transit program, and key recommendations.

Commissioners and representatives provided comments. Staff responded to comments from commissioners.

Vice Chair Hernandez-Thorpe left the meeting from 8:41 PM to 8:50 PM.

B. NEW ITEM: Richmond Ferry Service Level and Ridership Campaign Recommendation: Staff seeks approval to continue the current Richmond ferry service level and ridership initiatives in Fiscal Year 2024-25.

ACTION: Commissioner Perkins moved to authorize staff to continue the current Richmond ferry service level and ridership initiatives in Fiscal Year 2024-25, seconded by Commissioner Kelley. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes-None
Absent-Commissioner Carlson, Commissioner Glover, Commissioner Sos Abstain-None

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DISCUSSION: Ying Smith, Director, Mobility Programs, introduced the item and Michael Gougherty with the Water Emergency Transportation Authority (WETA) to present the item. Mr. Gougherty discussed the existing service in the City of Richmond, ridership and demand for service, funding for Richmond ferry service through Fiscal Year 2028 including operating expenditures and revenues, announced that federal COVID-19 relief funds have been expended and will be supplemented with Regional Measure 3 funding, and discussed potential service cut scenarios. Mr. Gougherty announced that WETA is not proposing any service cuts in the upcoming fiscal year.

Ms. Smith discussed the marketing collaboration and ridership campaigns to boost promotions and ridership on the Richmond Ferry service route.

Commissioners provided comments. Staff and Mr. Gougherty responded to comments from commissioners.

10. CORRESPONDENCE AND COMMUNICATIONS

11. ASSOCIATED COMMITTEE REPORTS
A. Central County (TRANSPAC): Meeting Report for the regular meeting on June 13, 2024 (Meeting handout if available)
B. East County (TRANSPLAN): Meeting Report for the regular meeting on June 13, 2024 (Meeting handout if available)
C. Southwest County (SWAT): Notice of Cancellation for the regular meeting on June 3, 2024
D. West County (WCCTAC): Meeting Report for the regular meeting on May 24, 2024 (Meeting handout if available)

12. AUTHORITY BOARD AND STAFF COMMENTS
A. Chair's Comments and Reports
B. Commissioners' and Ex-Officio Representatives’ Comments and Reports on Activities and Meetings
DISCUSSION: Commissioner Kelley announced that she is participating this weekend at the King of the County BBQ and Music Festival in the City of Martinez as part of the Authority’s Community Event Series and encouraged her fellow commissioners and representatives to sign-up to participate in the Authority’s Community Event Series.

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Rep. Noack provided an update on Senate Bill 1031 announcing that the legislative bill is not moving forward and a select committee has been formed to determine next steps, which she has been appointed to serve on.

C. Executive Staff Comments
DISCUSSION: Timothy Haile, Executive Director, provided an update on the Strengthening Mobility and Revolutionizing Transportation grant, and thanked Rashida Kamara, Programs Manager, and Lindy Johnson, Director, External Affairs, for the success of the Transforming Transportation event held on May 31, 2024 in the City of Walnut Creek and the media coverage related to the event. Mr. Haile discussed media coverage about autonomous vehicles (AV), the Town Hall at Rossmoor held earlier in the day with a potential launch of the autonomous shuttles in mid-July, presentations to the Rotary Club in the City of San Ramon and Walnut Creek Chambers Civic Affairs Group, and announced that a Speaker’s Bureau is being started to elevate the Authority’s profile, which includes an upcoming speaking engagement at a consortium of all the chambers in Contra Costa County. He further discussed the public comment period for the Interstate 680 Northbound Express Lane Completion project and need for support from the Authority Board to further elevate the public outreach, provided an update on GoMentum Station 2.0, and discussed the tour of the U.S. Steele Facility in the City of Pittsburg for AV testing and need to submit an offer on the property. He further discussed the office lease extension and closure of the Authority office from July 23, 2024 through September 3, 2024 with resumption of Board and Committee meetings in September, and announced his vacation from June 19, 2024 through July 5, 2024, appointing Hisham Noeimi as Acting Executive Director.

13. CALENDAR
A. June, July, August, and September 2024
B. Calendar of Upcoming Events

14. ADJOURNMENT to the next regular meeting proposed for July 17, 2024 at 6:00 PM.

DISCUSSION: The meeting was adjourned at 9:31 PM.

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1 TRANSPAC Committee Meeting Summary Minutes
MEETING DATE: June 13, 2024
MEMBERS PRESENT: Sue Noack (Chair), Pleasant Hill; Carlyn Obringer (Vice Chair) Concord; Mark Ross, Martinez; Loella
Haskew, Walnut Creek; Peter Cloven, Clayton
PLANNING COMMISSIONERS PRESENT:

STAFF PRESENT: Ryan McClain, Pleasant Hill; Laurie Talbert, Advanced Mobility Group; Pranjal Dixit, County
Connection; Abhishek Parikh, City of Concord; Rob
Jaques, BART; Matt Todd, TRANSPAC; Tiffany
Gephart, TRANSPAC; Irina Nalitkina, TRANSPAC
MINUTES PREPARED BY: Irina Nalitkina

CLOSED SESSION

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE §54957 Title: Managing Director
Conference with Labor Negotiators Pursuant to Government Code §54957.6 Agency Designated Representative: Sue Noack, Chair
Unrepresented Employee: Managing Director

RECONVENE IN OPEN SESSION

2. REPORT ON ACTION TAKEN IN CLOSED SESSION
There were no actions taken during the closed session.

3. Convene Regular Meeting / Pledge of Allegiance / Self-Introductions Chair Noack called the meeting to order at 9:00 A.M.

4. Public Comment
There were no comments from the public.

5. Consent Agenda
a. Approval of Minutes:
• Minutes of the May 9, 2024, TRANSPAC Board Meeting.

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2 b. CCTA Executive Director’s Report Regarding CCTA Actions/Discussion Items. c. Items Approved by The CCTA For Circulation to the Regional Transportation Planning Committees and Related Items of Interest.
d. RTPC meeting summary letters.
e. CCTA Meeting Updates and Countywide Information Links.

On a motion by Commissioner Obringer, seconded by Commissioner Haskew to approve the consent agenda by unanimous vote of the members present (Noack, Obringer, Ross, Haskew, Cloven)
End Consent Agenda

6. TRANSPAC WORK PLAN AND BUDGET FOR FISCAL YEAR 2024/2025.

Matt Todd stated that the TRANSPAC Joint Exercise of Power Agreement specifies that TRANSPAC shall adopt a budget that includes operational expenses and the proportional amount each agency will be required to pay to fund TRANSPAC. Mr. Todd noted that the GBS contract with TRANSPAC underwent a formal procurement process in 2016. Since then, it has been renewed annually as a time and materials contract, currently extending through June 30, 2024. The draft contract proposes an extension to June 30, 2025, with a budget of $312,000 for the next year.

Commissioner Noack suggested that the Concord Naval Weapons Station be listed as a regular agenda item for Commissioner Obringer to update monthly, similar to CCTA updates. She emphasized the importance of coordination with CCTA regarding TFCA funding, suggesting more discussion among members about potential enhancements for their communities. She asked for comments from others.

Commissioner Obringer sought clarity on the work plan item related to regional housing targets.

She expressed concern about the practice of tying transportation funding to housing projects.

She questioned whether the work plan item implied passive acceptance of this policy and asked for further explanation. Mr. Todd explained that the agenda item was a carryover from the previous year, intended to address TRANSPAC's role in supporting local agencies through the Regional Housing Needs Allocation (RHNA) process. Commissioner Noack clarified that the item was meant to address transportation support for housing developments during the RHNA process. She suggested rewording the agenda item to better reflect its intent and mentioned upcoming issues related to transportation and housing, such as the regional housing measure on the November ballot and the Transit-Oriented Communities (TOC) Policy from the Metropolitan Transportation Commission (MTC).

Commissioner Haskew highlighted the need to consider the impact of increased population on transportation demand, particularly in areas like Concord. She stressed the importance of addressing transportation challenges linked to housing developments. Commissioner Cloven confirmed that the original intention of the work plan item was to address the funding gap for transportation in light of increased housing requirements. He supported the idea of revising the wording to accurately capture this focus.

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3 The conversation then shifted to other work plan items, including the importance of electric vehicle (EV) charging infrastructure. Mark Ross suggested that funds from the VW settlement through the Air District and state programs be leveraged to enhance EV infrastructure, particularly in multifamily housing areas. Commissioner Noack acknowledged this as a significant issue, and Mr. Todd proposed adding the Air District to the list of partners for EV infrastructure projects.

On a motion by Commissioner Obringer, seconded by Commissioner Haskew to approve the 2024-2025 work plan with the discussed amendments, Budget and the GBS Managing Director and Clerk of the Board contract amendment for FY 2024/2025. The item was approved by a unanimous vote of the members present (Noack, Obringer, Ross, Haskew, Cloven).

7. MEASURE J LINE 20A FUND DRAFT PROGRAM–FY 2024/2025AND FY 2025/2026 PROGRAMMING CYCLE.

Ms. Gephart mentioned that the Board approved the draft program, including funding for various services and initiatives, totaling around $1.4 million. Ms. Gephart noted the status update for project sponsors' reimbursement requests as of late May 5, 2024, highlighting that about $767,000 of the $1.2 million allocated has already been invoiced for. She mentioned some anticipated leftover funding and explained the policy details regarding the reimbursement timelines.

Commissioner Obringer confirmed the agreement on the numbers from the last month and sought confirmation on the final approval. Commissioner Noack affirmed the agreement on the figures and sought a roll call vote for final approval. Ms. Gephart confirmed no changes to the program.

On a motion by Commissioner Obringer, seconded by Commissioner Haskew to approve the Final Draft Measure J Line 20a Funds Program for FY 2024/2025 and FY 2025/2026 by unanimous vote of the members present (Noack, Obringer, Ross, Haskew, Cloven).

Measure J Line 20a Program Funding Policies
Ms. Gephart outlined five draft policies aimed at ensuring timely utilization of funds and transparency. She detailed requirements for reimbursement requests, project end dates, funding agreement execution, and final invoice submissions. Commissioner Noack clarified the allocation timelines and confirmed that the program would span two years. Commissioner Obringer sought clarification on specific policy dates and timelines.

Ms. Gephart corrected the dates and confirmed the timelines for submitting reimbursement requests and final invoices.

Commissioner Haskew inquired if TRANSPAC would remind project sponsors of upcoming deadlines. Ms. Gephart confirmed that reminders and policies would be sent out and that coordination with CCTA staff was ongoing.

Commissioner Noack emphasized the importance of including these policies in agreements to ensure understanding and compliance.

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4 Mr. Todd noted the existing coordination with CCTA and explained the plan for sending out policies and the need for project sponsors to send copies of reimbursement requests.

Commissioner Noack stressed the need for CCTA to provide reimbursement reports and expressed concern over unnecessary duplication of paperwork. Mr. Todd commented that the goal was to minimize additional work and confirmed that CCTA's tracking processes were being improved.

Commissioner Cloven asked about the enforcement of the new policies and the consequences of non-compliance.

Commissioner Noack explained that future funding would be contingent on compliance and that unused funds would be returned to the program. Commissioner Haskew suggested that TRANSPAC could clarify and streamline the policies further in collaboration with CCTA to ensure clarity and minimize extra work. Mr. Todd suggested that a clear communication of policies and consequences would be included in the letters sent to project sponsors.

Commissioner Noack acknowledged Commissioner Haskew’s suggestion and called for a motion to approve the five policy changes.

On a motion by Commissioner Obringer, seconded by Commissioner Haskew to approve the new Line 20a delivery policies to support the timely use of funding by unanimous vote of the members present (Noack, Obringer, Ross, Haskew, Cloven).

County Connection Expenditure Deadline Extension Request Ms. Gephart commented that staff received a request from County Connection to extend the expenditure deadline for their travel training program. She explained the reasons for the delays and recommended a one-year extension, though County Connection had requested two years, given that the program did not request funding for the current cycle.

Commissioner Noack provided additional context about the travel training program and its objectives.

Commissioner Obringer inquired about the program and the reasons for the delays, seeking to understand the justification for the extension.

Commissioner Haskew supported a one-year extension, recognizing the program's challenges and newness.

Commissioner Obringer seconded Commissioner Haskew’s motion for a one-year extension and clarified her support after understanding the program's situation.

On a motion by Commissioner Obringer, seconded by Commissioner Haskew to approve the expenditure deadline extension request from County Connection through June 30, 2025, for the Travel Training Program by unanimous vote of the members present (Noack, Obringer, Ross, Haskew, Cloven).

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5 8. Measure J Line 10 Funded Electronic Bicycle Facilities at Central Contra Costa Bay Area Rapid Transit Stations Project (10001-04).

Mr. Todd explained that one of the Measure J programs, specifically Line 10, which pertains to BART parking, access, and other improvements. This measure covers various parts of the county and involves multiple RTPCs. It has a total allocation of $41 million, out of which the TRANSPAC region receives $13.7 million. To date, $13.6 million of this has been programmed. Among the projects funded is the BART electronic bike facilities project, which received $1.8 million.

Rob Jaques requested an amendment to the project scope for electronic bicycle facilities at Central Contra Costa stations. He highlighted the installation of bike lockers at the Walnut Creek Station and other bike parking facilities funded by this allocation. The original budget was just over $1.8 million, with nearly $1.4 million spent, leaving $425,000 unexpended. Due to structural issues, the planned bike station at Concord was replaced with preferred bike lockers. The proposed amendment aims to use the remaining funds for Phase Two, which includes bike access improvements at multiple BART stations and implementing the BART Bicycle Preferred Path of Travel Capital Plan. The amendment would allocate $425,000 for planning, environmental clearance, design, and possibly construction if funds remain.

Commissioner Obringer asked about funding for improvements at the Concord BART station. Mr.

Jaques explained that BART would fund improvements on its property and coordinate with local jurisdictions for off-property enhancements.

Commissioner Cloven inquired about the purpose of the bike lockers, and Mr. Jaques clarified that the electronic aspect referred to the lockers themselves, which can accommodate various bike types, including e-bikes.

Mr. Todd asked Mr. Jaques to differentiate between BikeLink and BikeKeep lockers. Mr. Jaques explained that BikeLink provides access to lockers throughout the region via a card, while BikeKeep offers electronically locking racks that can be supplemented with traditional locks.

Commissioner Noack mentioned attending a ribbon-cutting for a BikeLink facility at Pleasant Hill, funded by Phase One of the project. Mr. Jaques noted that BikeKeep lockers are available at Pleasant Hill and Concord stations.

On a motion by Commissioner Obringer, seconded by Commissioner Haskew to approve the BART request to amend the scope of the Measure J Line 10 funded Electronic Bicycle Facilities – Central County BART Stations Project to include a phase 2 scope for bicycle access improvements at the Walnut Creek and Concord stations by unanimous vote of the members present (Noack, Obringer, Ross, Haskew, Cloven).

9. TRANSPORTATION FUND FOR CLEAN AIR (TFCA) FUND – FISCAL YEAR 2024/2025 CALL FOR PROJECTS.

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6 Ms. Gephart introduced the item and highlighted that CCTA approved the TFCA fund policy, authorizing the call for projects released on May 16, 2024. The initial project information and cost-effectiveness worksheets were due on June 5.

Commissioner Noack remarked that only two weeks were given to complete this task, and discussions at CCTA are ongoing.

Ms. Gephart elaborated on the policy points, stating that regions will receive a proportional benefit based on the job housing formula. She provided initial numbers for sub-regional and county-wide projects. For Central County, about $177,000 is estimated for sub-regional programming. This information and the job housing formula calculations are detailed on page 85 of the policy. The countywide projects will be funded collaboratively with RTPC, with a request for input anticipated in July.

She further explained that Active4Me, one of the TRANSPAC subregional offerings, is an incentive program to encourage the use of active transportation and carpooling at schools. The program includes barcode tags for students scanned by school volunteers during incentive days. It aims to expand to various school districts and cities, including outreach activities, at an estimated cost of $220,000.

Commissioner Noack mentioned that Pleasant Hill Elementary and Valhalla Elementary have used this program for a couple of years.

Ms. Gephart added that the goal is to expand the program to several school districts and cities, including tabling and outreach activities for the TRANSPAC area, through 511 Contra Costa.

The second sub-regional offering from the City of Walnut Creek is the Treat Boulevard bikeway, which requires $104,000 in TFCA funds. This project will construct class 4 separated bikeways on Treat Boulevard, connecting various significant routes and improving safety and visibility.

Mr. Todd explained that the call for projects started in mid-May, with draft applications due on June 5, 2024. He participated in a scoring committee conference call, noting the quick timeline and the need for staff to review and adjust project scopes. The current process requires TRANSPAC board input on project priorities.

Commissioner Noack inquired about the members of the scoring committee.

Mr. Todd responded that it includes representatives from all RTPCs, with CCTA staff leading the review process.

He then reviewed the five countywide projects submitted: 511 brand, guaranteed ride home, pass to class, vanpool, and promotional campaigns, seeking TRANSPAC's prioritization.

Commissioner Noack expressed a desire for more information on the use and effectiveness of these programs, particularly the pass to class program.

Mr. Todd provided some data on the guaranteed ride home and vanpool programs, explaining their functionalities and user statistics.

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7 Commissioner Noack suggested that future discussions include marketing strategies for these programs to understand their impact better.

Commissioner Haskew remarked on the small funding amount compared to the county's population, suggesting minimal impact from these programs.

Mr. Todd then discussed the countywide projects' funding, stating that adjustments might be made. He sought guidance on prioritizing the two TRANSPAC area projects: the Walnut Creek bikeway and the "Active4Me" program.

Commissioner Noack questioned the $220,000 cost for the "Active4Me" program, noting that two schools had implemented it without CCTA funding.

Mr. Todd mentioned that Laurie Talbert could provide more information on this issue.

Laurie Talbert reported that the pricing for the "Active4Me" program is based on the estimate of onboarding 15 schools, though this number could be lower if fewer schools are onboarded. The pricing also includes the involvement of Cara De Jong from Pleasant Hill, who started the program and will coordinate with other schools. Although the program relies on volunteers, it requires significant work to onboard schools, train volunteers, and set up the program. 511 Contra Costa has been contributing TFCA funds for charms used at Pleasant Hill. The cost includes charms, materials, program management, volunteer training, small stipends for volunteers, and staff time for continued regional support, such as employer outreach and events at the Concord Farmers Market and Pleasant Hill Library.

Commissioner Noack remarked on the difficulty of onboarding 15 schools. She noted that 15 schools is an ambitious goal, and achieving it may be challenging.

Commissioner Haskew commented on the Bikeway Project, emphasizing its importance for improving safety and accessibility for bikers by reducing the danger posed by cars. She mentioned that the project impacts multiple areas, including Concord, Pleasant Hill, and potentially Clayton, making it a cost-effective initiative with broad benefits.

Commissioner Noack expressed support for both the "Active4Me" program and the Bikeway Project, highlighting the benefits of getting more kids to bike to school for health and traffic reduction. She shared a personal anecdote about her child biking to school and acknowledged the potential challenges in reaching the target number of schools.

Commissioner Obringer mentioned that the "Active4Me" program would not address the specific traffic issues related to the Concord to Sequoia route.

Mr. Todd noted that the countywide funding might be reduced, potentially allowing both projects to be fully funded. If not, they could reduce the number of schools served to fit within the budget. Commissioner Noack agreed that reducing the goal of onboarding 15 schools might be more feasible.

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8 10. TRANSPAC CCTA REPRESENTATIVE REPORTS.

Commissioner Haskew reported on the Planning Committee meeting, discussing the financial challenges of Richmond's paratransit program and the potential support for the Richmond ferry service to build its clientele and financial sustainability.

Commissioner Noack provided updates on Administration and Project Committee meeting, starting with the effort to open the Richmond San Rafael bridge third lane for incidents during the week and used for bicycles on weekends. She also reported on the MTC meeting, where SB 1031 was pulled, and a select committee was formed to develop a new plan for the regional transportation measure in 2026. Commissioner Noack was selected to join this committee.

Commissioner Obringer announced upcoming opportunities to learn about the Naval Weapons Station redevelopment, including a session at the Concord Senior Center and a formal presentation at the City Council meeting.

Mr. Todd reminded the group about the Environmental Impact Report (EIR) for the 680 Northbound HOV Lane Project, with comments due by June 24. Commissioner Noack encouraged the promotion of this at council meetings to gather public input on the project's alternatives.

The meeting concluded with acknowledging various reports and updates from the Board members and the Managing Director.

11. METROPOLITAN TRANSPORTATION COMMISSION REPORT.

No comments from the Board.

12. TAC ORAL REPORTS BY JURISDICTION.

No comments from the TAC.

13. BOARD MEMBER COMMENTS.

No comments from the Board.

14. MANAGING DIRECTOR’S REPORT.

No comments from the Managing Director.

15. ADJOURN / NEXT MEETING. The meeting adjourned at 10:27 a.m. The next regular meeting will be held on July 11, 2024, at the City of Pleasant Hill Large Community Room – 100 Gregory Lane, Pleasant Hill. Remote teleconferencing information for members of the public will be included in the posted meeting materials.

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COMMISSIONERS
Newell Arnerich,
Chair
Lamar HernandezThorpe, Vice Chair
Ken Carlson
Paul Fadelli
Federal Glover
Loella Haskew
Chris Kelley
Aaron Meadows
Sue Noack
Scott Perkins
Renata Sos
Timothy Haile,
Executive Director
2999 Oak Road
Suite 100
Walnut Creek
CA 94597
PHONE: 925.256.4700
FAX: 925.256.4701
www.ccta.net

MEMORANDUM
To: Matt Todd, TRANSPAC
Chris Weeks, SWAT
Robert Sarmiento, TRANSPLAN
Sai Midididdi, TVTC
John Nemeth, WCCTAC
Shawn Knapp, LPMC
From: Timothy Haile, Executive Director
Date: August 2, 2024
Re: Items of interest for circulation to the Regional Transportation Planning Committees (RTPCs)
At its July 17, 2024 meeting, the Authority discussed and approved the following agenda item recommendations, which may be of interests to the Regional Transportation Planning Committees:

A. The Authority Board received an informational quarterly project status report of the current Measure projects for April – June 2024.

B. The Authority Board approved Resolution 24‐48-P to adopt Amendment No. 5 to the 2022 Measure J Strategic Plan, adding scope to the Electronic Bicycle Facilities at Central Contra Costa Bay Area Rapid Transit Stations (Project 10001-04).

C. The Authority Board approved Resolution 24‐30-G to allocate Measure J Commute Alternatives Program 17 funds for Fiscal Year 2024-25 in the amount of $1,112,000, authorized the Chair to execute Master Cooperative Agreements with the City of San Ramon and West Contra Costa Transportation Advisory Committee for Measure J funding, and allowed the

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RTPC Memorandum
August 2, 2024

Executive Director or designee to make any non-substantive changes to the language.

D. The Authority Board approved Resolution 24-31-G to allocate Measure J SubRegional Central County Additional Bus Service Enhancements Program 19a funds for Fiscal Year 2024-25 in the amount of $1,432,800.

E. The Authority Board approved Resolution 24-32-G to allocate Measure J SubRegional West County Additional Bus Services Program 19b funds for Fiscal Year 2024-25 in the amount of $2,579,040.

F. The Authority Board approved Resolution 24-35-G to allocate Measure J SubRegional Southwest County Safe Transportation for Children – School Bus Program 21c funds for Fiscal Year 2024-25 in the amount of $3,964,080 and authorized the Chair to execute a Memorandum of Understanding between the Authority, Lafayette School District, Moraga School District, Orinda Union School District, and Lamorinda School Bus Transportation Agency.

G. The Authority Board approved Resolution 24-36-G to allocate Measure J SubRegional West County Ferry Service Program 22b funds for Fiscal Year 202425 in the amount of $4,007,450, including $3,807,450 for the operating cost and $200,000 for the ridership initiatives.

H. The Authority Board authorized the Executive Director to execute Funding Agreement No. 25-CC with the Bay Area Quality Management District in the amount of $1,841,290 for the Transportation Fund for Clean Air (TFCA) 40% Fund for Fiscal Year 2024-25, for eligible projects under the TFCA 40% Fund Expenditure Plan Guidance and allowed the Executive Director or designee to make any non-substantive changes to the language.

I. The Authority Board authorized the Chair to enter into Amendment No. 1 to Agreement No. 569 with Streetlight Data, Inc. for a period of one-year in the amount of $452,428 for a Multi-Domain License with the option to renew for up to two additional one-year terms and allowed the Executive Director or designee to make any non‐substantive changes to the language.

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August 2, 2024

J. The Authority Board approved Resolution 24-23-G for the implementation of a Countywide Travel Training Program in accordance with the strategies outlined in the Accessible Transportation Strategic Plan in an amount not-toexceed $145,000 in Measure X funds.

K. The Authority Board authorized the Chair to execute and transmit a letter to the Capitol Corridor Joint Powers Authority Board of Directors for their consideration based on Authority Board and Citizen Advisory Committee comments about future service plans in Contra Costa County. *To view the full meeting packet with additional agenda item information, please visit our meetings webpage here. Attachments to the Authority Board packet can be found in the Administration and Projects Committee and Planning Committee packets as referenced in the staff report.

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ƵƚŚŽƌŝƚLJŽĂƌĚDĞĞƟŶŐMINUTES
MEETING DATE:

MINUTES PREPARED BY:

MEMBERS PRESENT:

Newell Arnerich, Chair
Lamar Hernandez-Thorpe, Vice Chair
Ken Carlson, Commissioner
Paul Fadelli, Commissioner
Federal Glover, Commissioner/MTC Rep.

Loella Haskew, Commissioner
Chris Kelley, Commissioner
Aaron Meadows, Commissioner
Sue Noack, Commissioner/MTC Rep.

Scott Perkins, Commissioner
Renata Sos, Commissioner
Mark Foley, Ex-Officio Rep.

Amy Worth, Ex-Officio Rep. Alt.

Wednesday, July 17, 2024
Tarienne Grover
STAFFPRESENT:

Colin Clarke
Andrew Dillard
Tarienne Grover
Timothy Haile
Jack Hall
John Hoang
Lindy Johnson
Stephanie Hu
Rashida Kamara
Brian Kelleher
Matt Kelly
Daniel Mermelstein
Hisham Noeimi
Ivan Ramirez
Jackie Reyes
Ying Smith
Yuliana Tjeng
Jay Zhang
Amara Morrison, Legal Counsel
MEMBERS ABSENT:

None

1. CONVENE MEETING: EĞǁĞůůƌŶĞƌŝĐŚ͕ Chair
DISCUSSION: Chair Arnerich convened the ŵĞĞƟŶŐ at 6:01 PM and announced the ĞdžŽŶĞƌĂƟŽŶ at Port ŚŝĐĂŐŽ͘ Vice Chair Hernandez-Thorpe had not yet ĂƌƌŝǀĞĚ͘ ZĞƉ͘ ůƚ͘ Worth ĂƩĞŶĚĞĚ on ďĞŚĂůĨŽĨZĞƉ͘ WĞĞƉůĞƐ͘

2. PLEDGE OF ALLEGIANCE

3. PUBLIC COMMENT: Members of the public are invited to address the Authority ƌĞŐĂƌĚŝŶŐ ĂŶLJŝƚĞŵƚŚĂƚŝƐŶŽƚůŝƐƚĞĚŽŶƚŚĞĂŐĞŶĚĂ͘WůĞĂƐĞƌĞĨĞƌƚŽƚŚĞdĞůĞĐŽŶĨĞƌĞŶĐŝŶŐ^ƉĞĐŝĂů EŽƟĐĞĨŽƌWƵďůŝĐŽŵŵĞŶƚ ŐƵŝĚĞůŝŶĞƐ͘
DISCUSSION: dŚĞƌĞǁĞƌĞŶŽƉƵďůŝĐĐŽŵŵĞŶƚƐŽŶŝƚĞŵƐŶŽƚŽŶƚŚĞĂŐĞŶĚĂ͘ sŝĐĞŚĂŝƌ,ĞƌŶĂŶĚĞnjͲdŚŽƌƉĞĂƌƌŝǀĞĚĂƚϲ͗ϬϰWD͘

4. PRESENTATIONS

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A. ŽŶŐƌĞƐƐŵĂŶĞ^ĂƵůŶŝĞƌ Update:
ŽŶŐƌĞƐƐŵĂŶĞ^ĂƵůŶŝĞƌǁŝůůƉƌŽǀŝĚĞĂŶƵƉĚĂƚĞŽŶůĞŐŝƐůĂƟǀĞďŝůůƐ͕ĨƵŶĚŝŶŐ͕ĂŶĚ ŐƌĂŶƚƐƚŚĂƚŵĂLJĂīĞĐƚƚƌĂŶƐƉŽƌƚĂƟŽŶŝŶŽŶƚƌĂŽƐƚĂŽƵŶƚLJƐƵĐŚĂƐƚŚĞ /ŶĨƌĂƐƚƌƵĐƚƵƌĞ/ŶǀĞƐƚŵĞŶƚĂŶĚ:ŽďƐĐƚ͘
DISCUSSION: ŚĂŝƌƌŶĞƌŝĐŚŝŶƚƌŽĚƵĐĞĚŽŶŐƌĞƐƐŵĂŶĞ^ĂƵůŶŝĞƌ͘ŽŶŐƌĞƐƐŵĂŶ Ğ^ĂƵůŶŝĞƌƉƌŽǀŝĚĞĚĂŶƵƉĚĂƚĞŽŶƵƉĐŽŵŝŶŐůĞŐŝƐůĂƟǀĞďŝůůƐ͕ĞīŽƌƚƐŝŶCalifornia ŝƐƚƌŝĐƚϭϬĂŶĚƚŚĞĂLJƌĞĂŝŶĐůƵĚŝŶŐŽŵŵƵŶŝƚLJWƌŽũĞĐƚ&ƵŶĚŝŶŐƐƵĐĐĞƐƐĞƐ͕ ĨƵŶĚŝŶŐĨŽƌƚŚĞĂLJƌĞĂZĂƉŝĚdƌĂŶƐŝƚ͕ĂŶĚŐƌĂŶƚƐƚŚĂƚŵĂLJĂīĞĐƚƚƌĂŶƐƉŽƌƚĂƟŽŶ ŝŶŽŶƚƌĂŽƐƚĂŽƵŶƚLJŝŶĐůƵĚŝŶŐƚŚĞŚĂƌŐŝŶŐĂŶĚ&ƵĞůŝŶŐ/ŶĨƌĂƐƚƌƵĐƚƵƌĞŐƌĂŶƚ ƉƌŽŐƌĂŵ͘
ŽŵŵŝƐƐŝŽŶĞƌƐĂŶĚƌĞƉƌĞƐĞŶƚĂƟǀĞƐƉƌŽǀŝĚĞĚĐŽŵŵĞŶƚƐ͘ŽŶŐƌĞƐƐŵĂŶĞ^ĂƵůŶŝĞƌ ƌĞƐƉŽŶĚĞĚƚŽĐŽŵŵĞŶƚƐĨƌŽŵĐŽŵŵŝƐƐŝŽŶĞƌƐĂŶĚƌĞƉƌĞƐĞŶƚĂƟǀĞƐ͘ B. Capitol Corridor Joint Powers Authority (CCJPA) Update:
^ƚĂīĨƌŽŵ:WǁŝůůƉƌŽǀŝĚĞĂŶŽǀĞƌǀŝĞǁŽĨĨƵƚƵƌĞƐĞƌǀŝĐĞƉůĂŶƐ͕ŝŶĐůƵĚŝŶŐƚŚŽƐĞŝŶ ŽŶƚƌĂŽƐƚĂŽƵŶƚLJ͘
DISCUSSION: DĂƩ <ĞůůLJ͕ ^ĞŶŝŽƌ dƌĂŶƐƉŽƌƚĂƟŽŶ WůĂŶŶĞƌ͕ introduced the item and Jim ůůŝƐŽŶǁŝƚŚƚŚĞĂƉŝƚŽůŽƌƌŝĚŽƌ:ŽŝŶƚWŽǁĞƌƐƵƚŚŽƌŝƚLJ͘Dƌ͘ůůŝƐŽŶƉƌŽǀŝĚĞĚĂŶ ŽǀĞƌǀŝĞǁŽĨƚŚĞĂƉŝƚŽůŽƌƌŝĚŽƌ͕ĚŝƐĐƵƐƐĞĚƚŚĞĐĂƉŝƚŽůĐŽƌƌŝĚŽƌƐĞƌǀŝĐĞĂƌĞĂ͕ ƌŝĚĞƌƐŚŝƉ͕ƐĞƌǀŝĐĞůĞǀĞů͕ƉƌŽƉŽƐĞĚ,ĞƌĐƵůĞƐ^ƚĂƟŽŶ͕ƌŽƵƚĞƐƚŚĂƚǁĞƌĞĞǀĂůƵĂƚĞĚĂŶĚ the study tŚĂƚŝƐďĞŝŶŐĐŽŶĚƵĐƚĞĚĨŽƌƚŚĞŶĞǁĂƌƋƵŝŶĞnjƌŽƐƐŝŶŐŝŶƉĂƌƟĐƵůĂƌƚŚĞ sĂůůĞũŽĂŶĚĞŶŝĐŝĂͲDĂƌƟŶĞnj ŽƉƟŽŶƐ͘
Commissioners ĂŶĚZĞƉƌĞƐĞŶƚĂƟǀĞƐprovided ĐŽŵŵĞŶƚƐ͘ Dƌ͘ Allison responded to comments from commissioners ĂŶĚƌĞƉƌĞƐĞŶƚĂƟǀĞƐ͘

CONSENT CALENDAR
ACTION: ŽŵŵŝƐƐŝŽŶĞƌ,ĂƐŬĞǁŵŽǀĞĚƚŽĂƉƉƌŽǀĞƚŚĞĐŽŶƐĞŶƚĐĂůĞŶĚĂƌ͕ƐĞĐŽŶĚĞĚďLJ ŽŵŵŝƐƐŝŽŶĞƌ Sos͘ The ŵŽƟŽŶ was adopted by unanimous vote of the commissioners ƉƌĞƐĞŶƚ͕ unless otherwise ŶŽƚĞĚ͘
NoesͲEŽŶĞ
ďƐĞŶƚ-EŽŶĞ
ďƐƚĂŝŶͲEŽŶĞ

5. APPROVAL OF MINUTES
A. ƵƚŚŽƌŝƚLJŽĂƌĚDŝŶƵƚĞƐŽĨ:ƵŶĞϭϮ͕ 2024

6. ĚŵŝŶŝƐƚƌĂƟŽŶΘWƌŽũĞĐƚƐŽŵŵŝƩĞĞͲ ŽŶƐĞŶƚ͗

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A. Accept Monthly Accounts Payable Invoice Report for May 2024 ZĞĐŽŵŵĞŶĚĂƟŽŶ͗^ƚĂīƐĞĞŬƐ acceptance of the monthly accounts payable ŝŶǀŽŝĐĞƌĞƉŽƌƚĨŽƌDĂLJϮϬϮϰ͘
B. YƵĂƌƚĞƌůLJWƌŽũĞĐƚ^ƚĂƚƵƐZĞƉŽƌƚĨŽƌƉƌŝů– June 2024 ZĞĐŽŵŵĞŶĚĂƟŽŶ͗dŚŝƐŝƐĂŶŝŶĨŽƌŵĂƟŽŶĂůŝƚĞŵŽŶůLJ͖ŶŽƐƚĂīƌĞĐŽŵŵĞŶĚĂƟŽŶĂƚ ƚŚŝƐƟŵĞ͘
C. Adopt Amendment EŽ͘ 5 to the 2022 Measure J ^ƚƌĂƚĞŐŝĐ Plan ZĞĐŽŵŵĞŶĚĂƟŽŶ͗^ƚĂīƐĞĞŬƐĂƉƉƌŽǀĂůŽĨZĞƐŽůƵƟŽŶϮϰͲϰϴͲW͕ǁŚŝĐŚǁŝůůĂĚŽƉƚ ŵĞŶĚŵĞŶƚEŽ͘ϱƚŽƚŚĞϮϬϮϮDĞĂƐƵƌĞ:^ƚƌĂƚĞŐŝĐWůĂŶ͕ĂĚĚŝŶŐƐĐŽƉĞƚŽƚŚĞ

ůĞĐƚƌŽŶŝĐŝĐLJĐůĞ&ĂĐŝůŝƟĞƐĂƚĞŶƚƌĂůŽŶƚƌĂŽƐƚĂĂLJƌĞĂZĂƉŝĚdƌĂŶƐŝƚ^ƚĂƟŽŶƐ ;WƌŽũĞĐƚϭϬϬϬϭͲϬϰͿ͘
D. ƵƚŚŽƌŝnjĂƟŽŶ to Execute Amendment EŽ͘ 4 to ŐƌĞĞŵĞŶƚ EŽ͘ ϱϳϴ with ĂŬĞƌ Tilly ĚǀŝƐŽƌLJ'ƌŽƵƉ͕>W;ĂŬĞƌdŝůůLJͿĨŽƌ
džĞĐƵƟǀĞZĞĐƌƵŝƚŵĞŶƚ ^ĞƌǀŝĐĞƐ
ZĞĐŽŵŵĞŶĚĂƟŽŶ͗^ƚĂīƐĞĞŬƐĂƵƚŚŽƌŝnjĂƟŽŶĨŽƌƚŚĞŚĂŝƌƚŽĞdžĞĐƵƚĞŵĞŶĚŵĞŶƚ EŽ͘ϰƚŽŐƌĞĞŵĞŶƚEŽ͘ϱϳϴǁŝƚŚĂŬĞƌdŝůůLJŝŶƚŚĞĂŵŽƵŶƚŽĨΨϵϰ͕ϬϬϬ͕ĨŽƌĂŶĞǁ ƚŽƚĂůĂŐƌĞĞŵĞŶƚǀĂůƵĞŽĨΨϮϮϵ͕ϬϬϬ͕ƚŽƉƌŽǀŝĚĞĞdžĞĐƵƟǀĞƌĞĐƌƵŝƚŵĞŶƚƐĞƌǀŝĐĞƐ͕ĂŶĚ ƚŽĂůůŽǁƚŚĞ
džĞĐƵƟǀĞŝƌĞĐƚŽƌŽƌĚĞƐŝŐŶĞĞƚŽŵĂŬĞĂŶLJŶŽŶͲƐƵďƐƚĂŶƟǀĞĐŚĂŶŐĞƐ to the ůĂŶŐƵĂŐĞ͘ This amendment will extend the ĂŐƌĞĞŵĞŶƚ ƚĞƌŵŝŶĂƟŽŶ date from ĞĐĞŵďĞƌϯϭ͕ϮϬϮϰƚŽĞĐĞŵďĞƌϯϭ͕ ϮϬϮϱ͘
E. ƵƚŚŽƌŝnjĂƟŽŶ to Execute Amendment EŽ͘ 2 to ŐƌĞĞŵĞŶƚ EŽ͘ 657 with ĂŬĞƌ Tilly ĚǀŝƐŽƌLJ'ƌŽƵƉ͕>W;ĂŬĞƌdŝůůLJͿĨŽƌĞǀĞůŽƉŵĞŶƚŽĨĂ^ƚĂĸŶŐ Plan ZĞĐŽŵŵĞŶĚĂƟŽŶ͗^ƚĂīƐĞĞŬƐĂƵƚŚŽƌŝnjĂƟŽŶĨŽƌƚŚĞŚĂŝƌƚŽĞdžĞĐƵƚĞŵĞŶĚŵĞŶƚ EŽ͘ϮƚŽŐƌĞĞŵĞŶƚEŽ͘ϲϱϳǁŝƚŚĂŬĞƌdŝůůLJ͕ŝŶƚŚĞĂŵŽƵŶƚŽĨΨϭϭϱ͕ϬϬϬ͕ĨŽƌĂŶĞǁ ƚŽƚĂůĂŐƌĞĞŵĞŶƚǀĂůƵĞŽĨΨϭϲϬ͕ϬϬϬ͕ĨŽƌĚĞǀĞůŽƉŵĞŶƚŽĨĂ^ƚĂĸŶŐWůĂŶ͕ĂŶĚƚŽĂůůŽǁ ƚŚĞ
džĞĐƵƟǀĞŝƌĞĐƚŽƌŽƌĚĞƐŝŐŶĞĞƚŽŵĂŬĞĂŶLJŶŽŶͲƐƵďƐƚĂŶƟǀĞĐŚĂŶŐĞƐƚŽƚŚĞ ůĂŶŐƵĂŐĞ͘dŚŝƐĂŵĞŶĚŵĞŶƚǁŝůůĞdžƚĞŶĚƚŚĞĂŐƌĞĞŵĞŶƚƚĞƌŵŝŶĂƟŽŶĚĂƚĞĨƌŽŵ:ƵŶĞ ϯϬ͕ϮϬϮϰƚŽ:ƵŶĞϯϬ͕ϮϬϮϱ͘
F. /ŶŶŽǀĂƚĞϲϴϬWƌŽŐƌĂŵ;WƌŽũĞĐƚϴϬϬϵͿ– ƵƚŚŽƌŝnjĂƟŽŶƚŽƉƉƌŽǀĞƚŚĞĂůŝĨŽƌŶŝĂ ĞƉĂƌƚŵĞŶƚ of dƌĂŶƐƉŽƌƚĂƟŽŶ /ŶŶŽǀĂƟŽŶ Team (CIT) Annual tŽƌŬƉůĂŶ for &ŝƐĐĂů zĞĂƌ;&zͿϮϬϮϰͲϮϱ
ZĞĐŽŵŵĞŶĚĂƟŽŶ͗^ƚĂīƐĞĞŬƐĂƵƚŚŽƌŝnjĂƟŽŶĨŽƌƚŚĞŚĂŝƌƚŽĂƉƉƌŽǀĞƚŚĞ/d Annual tŽƌŬƉůĂŶ for &z ϮϬϮϰͲϮϱ͕ in an amount not-to-exceed Ψϱϲ͕ϳϲϬ͕ and to allow ƚŚĞ
džĞĐƵƟǀĞŝƌĞĐƚŽƌŽƌĚĞƐŝŐŶĞĞƚŽŵĂŬĞĂŶLJŶŽŶͲƐƵďƐƚĂŶƟǀĞĐŚĂŶŐĞƐƚŽƚŚĞ ůĂŶŐƵĂŐĞ͘

9.3.c
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WĂŐĞϰ of 11
G. Interstate ϲϴϬͬ^ƚĂƚĞ Route 4 /ŶƚĞƌĐŚĂŶŐĞ /ŵƉƌŽǀĞŵĞŶƚƐ͕ Phases ϭ͕ Ϯ͕ and 4 ;WƌŽũĞĐƚ 6001):

1. Authorization to Execute Amendment EŽ͘ϮƚŽŽŽƉĞƌĂƚŝǀĞŐƌĞĞŵĞŶƚEŽ͘ ϵϬ͘ϲϬ͘ϬϮǁŝƚŚƚŚĞĂůŝĨŽƌŶŝĂĞƉĂƌƚŵĞŶƚŽĨdƌĂŶƐƉŽƌƚĂƟŽŶ;ĂůƚƌĂŶƐͿĨŽƌ ĞǀĞůŽƉŵĞŶƚŽĨWůĂŶƐ͕^ƉĞĐŝĮĐĂƟŽŶƐ͕ĂŶĚ
ƐƟŵĂƚĞƐ
ZĞĐŽŵŵĞŶĚĂƟŽŶ͗^ƚĂīƐĞĞŬƐĂƵƚŚŽƌŝnjĂƟŽŶĨŽƌƚŚĞŚĂŝƌƚŽĞdžĞĐƵƚĞ Amendment EŽ͘ 2 to ŽŽƉĞƌĂƟǀĞ ŐƌĞĞŵĞŶƚ EŽ͘ ϵϬ͘ϲϬ͘ϬϮ with Caltrans in ƚŚĞĂŵŽƵŶƚŽĨΨϭϮϱ͕ϬϬϬ͕ƚŽƉƌŽǀŝĚĞZŝŐŚƚͲŽĨͲtĂLJƐƵƉƉŽƌƚƐĞƌǀŝĐĞƐ͕ĂŶĚƚŽ ĂůůŽǁƚŚĞ
džĞĐƵƟǀĞŝƌĞĐƚŽƌŽƌĚĞƐŝŐŶĞĞƚŽŵĂŬĞĂŶLJŶŽŶͲƐƵďƐƚĂŶƟǀĞ ĐŚĂŶŐĞƐƚŽƚŚĞ ůĂŶŐƵĂŐĞ͘

2. ƵƚŚŽƌŝnjĂƟŽŶ to Execute Amendment EŽ͘ 5 to ŐƌĞĞŵĞŶƚ EŽ͘ ϱϬϯ and dĂƐŬ Order EŽ͘ ϭ ;dKϭͿ With WMH ŽƌƉŽƌĂƟŽŶ (WMH) for Environmental and &ŝŶĂůĞƐŝŐŶ ^ĞƌǀŝĐĞƐ
ZĞĐŽŵŵĞŶĚĂƟŽŶ͗^ƚĂīƐĞĞŬƐĂƵƚŚŽƌŝnjĂƟŽŶĨŽƌƚŚĞŚĂŝƌƚŽĞdžĞĐƵƚĞ Amendment EŽ͘ 5 to ŐƌĞĞŵĞŶƚ EŽ͘ ϱϬϯ and dKϭ with WMH in the amount ŽĨΨϳϱϬ͕ϬϬϬ͕ĨŽƌĂŶĞǁƚŽƚĂůĂŐƌĞĞŵĞŶƚǀĂůƵĞŽĨΨϮϲ͕ϵϬϱ͕Ϭϰϰ͕ƚŽĐŽŵƉůĞƚĞ ƚŚĞĞŶǀŝƌŽŶŵĞŶƚĂůƌĞǀĂůŝĚĂƟŽŶ͕ĮŶĂůŝnjĞƚŚĞĚĞƐŝŐŶ͕ĂŶĚƉƌĞƉĂƌĞƚŚĞďŝĚ ƉĂĐŬĂŐĞ͕ĂŶĚƚŽĂůůŽǁƚŚĞ
džĞĐƵƟǀĞŝƌĞĐƚŽƌŽƌĚĞƐŝŐŶĞĞƚŽŵĂŬĞĂŶLJŶŽŶͲ
ƐƵďƐƚĂŶƟǀĞĐŚĂŶŐĞƐƚŽƚŚĞ ůĂŶŐƵĂŐĞ͘
H. Authorization to Execute Amendment EŽ͘ϭƚŽŐƌĞĞŵĞŶƚEŽ͘ϱϯϬwith < ŽĐƵƐLJƐ ;<ͿĨŽƌĂdŚƌĞĞͲzĞĂƌ>ĞĂƐĞ
džƚĞŶƐŝŽŶĂŶĚDĂŝŶƚĞŶĂŶĐĞŐƌĞĞŵĞŶƚŽĨ
ƚŚĞ
džŝƐƟŶŐŽůŽƌDƵůƟĨƵŶĐƟŽŶŽƉŝĞƌĂŶĚ
ŝŐŚƚůĂĐŬĂŶĚtŚŝƚĞ Printers
ZĞĐŽŵŵĞŶĚĂƟŽŶ͗^ƚĂīƐĞĞŬƐĂƵƚŚŽƌŝnjĂƟŽŶĨŽƌƚŚĞŚĂŝƌƚŽĞdžĞĐƵƚĞŵĞŶĚŵĞŶƚ EŽ͘ϭƚŽŐƌĞĞŵĞŶƚEŽ͘ϱϯϬǁŝƚŚ<ŝŶƚŚĞĂŵŽƵŶƚŽĨΨϰϱ͕ϬϬϬ͕ĨŽƌĂƚŚƌĞĞͲLJĞĂƌ ůĞĂƐĞĞdžƚĞŶƐŝŽŶĂŶĚŵĂŝŶƚĞŶĂŶĐĞĂŐƌĞĞŵĞŶƚŽĨƚŚĞĞdžŝƐƟŶŐĐŽůŽƌŵƵůƟĨƵŶĐƟŽŶ ĐŽƉŝĞƌĂŶĚĞŝŐŚƚďůĂĐŬĂŶĚǁŚŝƚĞĚĞƐŬƚŽƉƉƌŝŶƚĞƌƐ͘
I. >ĞŐŝƐůĂƟǀĞ Update
ZĞĐŽŵŵĞŶĚĂƟŽŶ͗^ƚĂīǁŝůůƉƌŽǀŝĚĞĂŶƵƉĚĂƚĞŽŶůĞŐŝƐůĂƟŽŶ͕ĂůŽŶŐǁŝƚŚ ĂĚĚƌĞƐƐŝŶŐĂŶLJƋƵĞƐƟŽŶƐƚŚĂƚŵĂLJĂƌŝƐĞ͘dŚĞƵƚŚŽƌŝƚLJŵĂLJƚĂŬĞĂĐƟŽŶŽŶĂŶLJ ŝƚĞŵƉƌĞƐĞŶƚĞĚŝŶƚŚĞĂƩĂĐŚŵĞŶƚŽƌĂŶLJ^ƚĂƚĞŽƌ&ĞĚĞƌĂůůĞŐŝƐůĂƟŽŶƉĞƌƚĂŝŶŝŶŐƚŽ ƚŚĞƵƚŚŽƌŝƚLJ͛ƐůĞŐŝƐůĂƟǀĞƉƌŽŐƌĂŵ͘
J. E
t/d
D͗/ŶƚĞƌƐƚĂƚĞϲϴϬͬ^ƚĂƚĞZŽƵƚĞϰ/ŶƚĞƌĐŚĂŶŐĞ/ŵƉƌŽǀĞŵĞŶƚƐ͕WŚĂƐĞϯ ;WƌŽũĞĐƚ 6001) – ƵƚŚŽƌŝnjĂƟŽŶ to Execute Amendment EŽ͘ 2 to ŐƌĞĞŵĞŶƚ EŽ͘ ϱϳϵ ǁŝƚŚdŚĞŽĚŽƌĂKƌŝŶŐŚĞƌW;dŚĞŽĚŽƌĂͿĨŽƌ>ĞŐĂů ^ĞƌǀŝĐĞƐ ZĞĐŽŵŵĞŶĚĂƟŽŶ͗^ƚĂīƐĞĞŬƐĂƵƚŚŽƌŝnjĂƟŽŶĨŽƌƚŚĞŚĂŝƌƚŽĞdžĞĐƵƚĞŵĞŶĚŵĞŶƚ EŽ͘ϮƚŽŐƌĞĞŵĞŶƚEŽ͘ϱϳϵǁŝƚŚdŚĞŽĚŽƌĂŝŶƚŚĞĂŵŽƵŶƚŽĨΨϭϱϬ͕ϬϬϬ͕ĨŽƌĂŶĞǁ

9.3.c
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WĂŐĞ5 of 11
ƚŽƚĂůĂŐƌĞĞŵĞŶƚǀĂůƵĞŽĨΨϵϱϬ͕ϬϬϬ͕ƚŽƉƌŽǀŝĚĞůĞŐĂůƐĞƌǀŝĐĞƐ͕ĂŶĚƚŽĂůůŽǁƚŚĞ

džĞĐƵƟǀĞŝƌĞĐƚŽƌŽƌĚĞƐŝŐŶĞĞƚŽŵĂŬĞĂŶLJŶŽŶͲƐƵďƐƚĂŶƟǀĞĐŚĂŶŐĞƐƚŽƚŚĞ ůĂŶŐƵĂŐĞ͘
K. NEW ITEM: ^ƚĂƚĞ Route 4 ;^ZϰͿ tŝĚĞŶŝŶŐ – >ŽǀĞƌŝĚŐĞ Road to ^ZϭϲϬ ;WƌŽũĞĐƚƐ ϯϬϬϯĂŶĚϯϬϬϭͿ– ƵƚŚŽƌŝnjĂƟŽŶƚŽ
džĞĐƵƚĞ>ĞƩĞƌŐƌĞĞŵĞŶƚEŽ͘ϳϬϮǁŝƚŚ
ƐƐŽĐŝĂƚĞĚZŝŐŚƚŽĨtĂLJ^ĞƌǀŝĐĞƐ͕/ŶĐ͘;Zt^ͿƚŽWƌŽǀŝĚĞƉƉƌĂŝƐĂů ^ĞƌǀŝĐĞƐ ZĞĐŽŵŵĞŶĚĂƟŽŶ͗^ƚĂīƐĞĞŬƐĂƵƚŚŽƌŝnjĂƟŽŶĨŽƌƚŚĞŚĂŝƌƚŽĞdžĞĐƵƚĞ>ĞƩĞƌ ŐƌĞĞŵĞŶƚ EŽ͘ 702 with Zt^ in the amount of Ψϯϱ͕ϬϬϬ͕ to provide appraisal ƐĞƌǀŝĐĞƐ͕ĂŶĚƚŽĂůůŽǁƚŚĞ
džĞĐƵƟǀĞŝƌĞĐƚŽƌŽƌĚĞƐŝŐŶĞĞƚŽŵĂŬĞĂŶLJŶŽŶͲ
ƐƵďƐƚĂŶƟǀĞĐŚĂŶŐĞƐƚŽƚŚĞ ůĂŶŐƵĂŐĞ͘

7. WůĂŶŶŝŶŐŽŵŵŝƩĞĞͲ ŽŶƐĞŶƚ͗
A. ƉƉƌŽǀĂůŽĨ&ŝƐĐĂůzĞĂƌ;&zͿϮϬϮϰͲϮϱDĞĂƐƵƌĞ: ůůŽĐĂƟŽŶ͗

1. ŽŵŵƵƚĞůƚĞƌŶĂƟǀĞƐ;WƌŽŐƌĂŵ 17)
ZĞĐŽŵŵĞŶĚĂƟŽŶ͗^ƚĂīƐĞĞŬƐĂƉƉƌŽǀĂůŽĨZĞƐŽůƵƟŽŶϮϰͲϯϬͲ'ƚŽĂůůŽĐĂƚĞ DĞĂƐƵƌĞ:WƌŽŐƌĂŵϭϳĨƵŶĚƐĨŽƌ&zϮϬϮϰͲϮϱŝŶƚŚĞĂŵŽƵŶƚŽĨΨϭ͕ϭϭϮ͕ϬϬϬ͕ ĂƵƚŚŽƌŝnjĞƚŚĞŚĂŝƌƚŽĞdžĞĐƵƚĞDĂƐƚĞƌŽŽƉĞƌĂƟǀĞŐƌĞĞŵĞŶƚƐǁŝƚŚƚŚĞŝƚLJ ŽĨ^ĂŶZĂŵŽŶĂŶĚtĞƐƚŽŶƚƌĂŽƐƚĂdƌĂŶƐƉŽƌƚĂƟŽŶĚǀŝƐŽƌLJŽŵŵŝƩĞĞĨŽƌ DĞĂƐƵƌĞ:ĨƵŶĚŝŶŐ͕ĂŶĚƚŽĂůůŽǁƚŚĞ
džĞĐƵƟǀĞŝƌĞĐƚŽƌŽƌĚĞƐŝŐŶĞĞƚŽŵĂŬĞ
ĂŶLJŶŽŶͲƐƵďƐƚĂŶƟǀĞĐŚĂŶŐĞƐƚŽƚŚĞůĂŶŐƵĂŐĞ͘

2. ^ƵďͲZĞŐŝŽŶĂů Central County ĚĚŝƟŽŶĂů ƵƐ ^ĞƌǀŝĐĞ Enhancements ;WƌŽŐƌĂŵ ϭϵĂͿ
ZĞĐŽŵŵĞŶĚĂƟŽŶ͗^ƚĂīƐĞĞŬƐĂƉƉƌŽǀĂůŽĨZĞƐŽůƵƟŽŶϮϰͲϯϭͲ'ƚŽĂůůŽĐĂƚĞ DĞĂƐƵƌĞ:WƌŽŐƌĂŵϭϵĂĨƵŶĚƐĨŽƌ&zϮϬϮϰͲϮϱŝŶƚŚĞĂŵŽƵŶƚŽĨΨϭ͕ϰϯϮ͕ϴϬϬ͘

3. ^ƵďͲZĞŐŝŽŶĂůtĞƐƚŽƵŶƚLJĚĚŝƟŽŶĂůƵƐ^ĞƌǀŝĐĞƐ;WƌŽŐƌĂŵϭϵďͿ ZĞĐŽŵŵĞŶĚĂƟŽŶ͗^ƚĂīƐĞĞŬƐĂƉƉƌŽǀĂůŽĨZĞƐŽůƵƟŽŶϮϰͲϯϮͲ'ƚŽĂůůŽĐĂƚĞ DĞĂƐƵƌĞ:WƌŽŐƌĂŵϭϵďĨƵŶĚƐĨŽƌ&zϮϬϮϰͲϮϱŝŶƚŚĞĂŵŽƵŶƚŽĨΨϮ͕ϱϳϵ͕ϬϰϬ͘

4. ^ƵďͲZĞŐŝŽŶĂů ^ŽƵƚŚǁĞƐƚ County ^ĂĨĞ dƌĂŶƐƉŽƌƚĂƟŽŶ for Children – ^ĐŚŽŽů ƵƐ ;WƌŽŐƌĂŵ 21c) and Memorandum of hŶĚĞƌƐƚĂŶĚŝŶŐ (MOU) ZĞĐŽŵŵĞŶĚĂƟŽŶ͗^ƚĂīƐĞĞŬƐĂƉƉƌŽǀĂůŽĨZĞƐŽůƵƟŽŶϮϰͲϯϱͲ'ƚŽĂůůŽĐĂƚĞ DĞĂƐƵƌĞ:WƌŽŐƌĂŵϮϭĐĨƵŶĚƐĨŽƌ&zϮϬϮϰͲϮϱŝŶƚŚĞĂŵŽƵŶƚŽĨΨϯ͕ϵϲϰ͕ϬϴϬ ĂŶĚĂƵƚŚŽƌŝnjĂƟŽŶĨŽƌƚŚĞŚĂŝƌƚŽĞdžĞĐƵƚĞĂDKhďĞƚǁĞĞŶƚŚĞƵƚŚŽƌŝƚLJ͕ >ĂĨĂLJĞƩĞ^ĐŚŽŽůŝƐƚƌŝĐƚ͕DŽƌĂŐĂ^ĐŚŽŽůŝƐƚƌŝĐƚ͕KƌŝŶĚĂhŶŝŽŶ^ĐŚŽŽů ŝƐƚƌŝĐƚ͕ĂŶĚ>ĂŵŽƌŝŶĚĂ^ĐŚŽŽůƵƐdƌĂŶƐƉŽƌƚĂƟŽŶŐĞŶĐLJ͘

9.3.c
Packet Pg. 67
ƵƚŚŽƌŝƚLJŽĂƌĚDĞĞƟŶŐMINUTES
:ƵůLJϭϳ͕ϮϬϮϰ
WĂŐĞ6 of 11

5. ^ƵďͲZĞŐŝŽŶĂůtĞƐƚŽƵŶƚLJ&ĞƌƌLJ^ĞƌǀŝĐĞ;WƌŽŐƌĂŵ 22b) ZĞĐŽŵŵĞŶĚĂƟŽŶ͗^ƚĂīƐĞĞŬƐĂƉƉƌŽǀĂůŽĨZĞƐŽůƵƟŽŶϮϰͲϯϲͲ'ƚŽĂůůŽĐĂƚĞ Measure J WƌŽŐƌĂŵ 22b funds for &z 2024-25 in the amount of Ψϰ͕ϬϬϳ͕ϰϱϬ͕ ŝŶĐůƵĚŝŶŐ Ψϯ͕ϴϬϳ͕ϰϱϬ for the ŽƉĞƌĂƟŶŐ cost and ΨϮϬϬ͕ϬϬϬ for the ridership ŝŶŝƟĂƟǀĞƐ͘
B. ƵƚŚŽƌŝnjĂƟŽŶ to Execute &ƵŶĚŝŶŐ ŐƌĞĞŵĞŶƚ EŽ͘ 25-CC with ĂLJ Area Air Quality DĂŶĂŐĞŵĞŶƚŝƐƚƌŝĐƚ;ŝƌŝƐƚƌŝĐƚͿĨŽƌtŽƌŬƚŽďĞWĞƌĨŽƌŵĞĚhƐŝŶŐƚŚĞ dƌĂŶƐƉŽƌƚĂƟŽŶ &ƵŶĚ for Clean Air ;d&Ϳ 40% &ƵŶĚ for &ŝƐĐĂů Year ;&zͿ 2024-25 ZĞĐŽŵŵĞŶĚĂƟŽŶ͗^ƚĂīƐĞĞŬƐĂƵƚŚŽƌŝnjĂƟŽŶĨŽƌƚŚĞ
džĞĐƵƟǀĞŝƌĞĐƚŽƌƚŽĞdžĞĐƵƚĞ
&ƵŶĚŝŶŐŐƌĞĞŵĞŶƚEŽ͘ϮϱͲǁŝƚŚƚŚĞŝƌŝƐƚƌŝĐƚŝŶƚŚĞĂŵŽƵŶƚŽĨΨϭ͕ϴϰϭ͕ϮϵϬĨŽƌ ƚŚĞd&ϰϬй&ƵŶĚĨŽƌ&zϮϬϮϰͲϮϱ͕ĨŽƌĞůŝŐŝďůĞƉƌŽũĞĐƚƐƵŶĚĞƌƚŚĞd&ϰϬй&ƵŶĚ

džƉĞŶĚŝƚƵƌĞWůĂŶ'ƵŝĚĂŶĐĞ͕ĂŶĚ ƚŽĂůůŽǁƚŚĞ
džĞĐƵƟǀĞŝƌĞĐƚŽƌŽƌĚĞƐŝŐŶĞĞƚŽ
ŵĂŬĞĂŶLJŶŽŶͲƐƵďƐƚĂŶƟǀĞĐŚĂŶŐĞƐƚŽƚŚĞůĂŶŐƵĂŐĞ͘
C. Quarterly WƌŽũĞĐƚ ^ƚĂƚƵƐ Report for dƌĂŶƐƉŽƌƚĂƟŽŶ for >ŝǀĂďůĞ ŽŵŵƵŶŝƟĞƐ and WĞĚĞƐƚƌŝĂŶ͕ŝĐLJĐůĞ͕ĂŶĚdƌĂŝů&ĂĐŝůŝƟĞƐWƌŽũĞĐƚƐĨŽƌApril – June 2024 ZĞĐŽŵŵĞŶĚĂƟŽŶ͗dŚŝƐŝƐĂŶŝŶĨŽƌŵĂƟŽŶĂůŝƚĞŵŽŶůLJ͖ŶŽƐƚĂīƌĞĐŽŵŵĞŶĚĂƟŽŶĂƚ ƚŚŝƐƟŵĞ͘
D. Authorization to Enter into Amendment EŽ͘ϭƚŽŐƌĞĞŵĞŶƚEŽ͘ϱϲϵwith ^ƚƌĞĞƚ>ŝŐŚƚ ĂƚĂ͕ /ŶĐ͘ ;^ƚƌĞĞƚ>ŝŐŚƚͿ for a Countywide DƵůƟŵŽĚĂů ZĞŐŝŽŶĂů >ŝĐĞŶƐĞ ;DƵůƟͲŽŵĂŝŶ>ŝĐĞŶƐĞͿ
ZĞĐŽŵŵĞŶĚĂƟŽŶ͗^ƚĂīƐĞĞŬƐĂƵƚŚŽƌŝnjĂƟŽŶƚŽĞŶƚĞƌŝŶƚŽŵĞŶĚŵĞŶƚEŽ͘ϭƚŽ ŐƌĞĞŵĞŶƚEŽ͘ϱϲϵǁŝƚŚ^ƚƌĞĞƚ>ŝŐŚƚĨŽƌĂƉĞƌŝŽĚŽĨŽŶĞͲLJĞĂƌŝŶƚŚĞĂŵŽƵŶƚŽĨ ΨϰϱϮ͕ϰϮϴĨŽƌĂDƵůƟͲŽŵĂŝŶ>ŝĐĞŶƐĞǁŝƚŚƚŚĞŽƉƟŽŶƚŽƌĞŶĞǁĨŽƌƵƉƚŽƚǁŽ ĂĚĚŝƟŽŶĂůŽŶĞͲLJĞĂƌƚĞƌŵƐ͕ĂƵƚŚŽƌŝnjĂƟŽŶĨŽƌƚŚĞŚĂŝƌƚŽĞdžĞĐƵƚĞŵĞŶĚŵĞŶƚEŽ͘ϭ ƚŽŐƌĞĞŵĞŶƚEŽ͘ϱϲϵ͕ĂŶĚƚŽĂůůŽǁƚŚĞ
džĞĐƵƟǀĞŝƌĞĐƚŽƌŽƌĚĞƐŝŐŶĞĞƚŽŵĂŬĞĂŶLJ
ŶŽŶͲƐƵďƐƚĂŶƟǀĞĐŚĂŶŐĞƐ͘

REGULAR AGENDA ITEMS

8. ĚŵŝŶŝƐƚƌĂƟŽŶΘWƌŽũĞĐƚƐŽŵŵŝƩĞĞͲ ZĞŐƵůĂƌ͗
A. Connected Vehicle and Autonomous Vehicle WƌŽŐƌĂŵ – Approval to hƟůŝnjĞ &ƵŶĚ

džĐŚĂŶŐĞZĞƐĞƌǀĞ;&
ZͿ&ƵŶĚƐĨŽƌ^ƚƵĚŝĞƐƚŽ^ƵƉƉŽƌƚƚŚĞ'ŽDĞŶƚƵŵ^ƚĂƟŽŶ
Expansion
ZĞĐŽŵŵĞŶĚĂƟŽŶ͗^ƚĂīƐĞĞŬƐĂƉƉƌŽǀĂůŽĨZĞƐŽůƵƟŽŶϮϰͲϰϰͲW͕ǁŚŝĐŚǁŝůůƵƟůŝnjĞ &
ZĨƵŶĚƐŝŶƚŚĞĂŵŽƵŶƚŽĨΨϯϬϬ͕ϬϬϬ͕ĨŽƌĐŽŵƉůĞƟŽŶŽĨƉůĂŶŶŝŶŐĂĐƟǀŝƟĞƐĂŶĚ ƐƚƵĚŝĞƐƚŽƐƵƉƉŽƌƚƚŚĞĞdžƉĂŶƐŝŽŶŽĨ'ŽDĞŶƚƵŵ^ƚĂƟŽŶ͘

9.3.c
Packet Pg. 68
ƵƚŚŽƌŝƚLJŽĂƌĚDĞĞƟŶŐMINUTES
:ƵůLJϭϳ͕ϮϬϮϰ
WĂŐĞ7 of 11
ACTION: ŽŵŵŝƐƐŝŽŶĞƌ^ŽƐŵŽǀĞĚƚŽĂƉƉƌŽǀĞZĞƐŽůƵƟŽŶϮϰͲϰϰͲW͕ǁŚŝĐŚǁŝůůƵƟůŝnjĞ &ƵŶĚ
džĐŚĂŶŐĞZĞƐĞƌǀĞĨƵŶĚƐŝŶƚŚĞĂŵŽƵŶƚŽĨΨϯϬϬ͕ϬϬϬ͕ĨŽƌĐŽŵƉůĞƟŽŶŽĨ ƉůĂŶŶŝŶŐĂĐƟǀŝƟĞƐĂŶĚƐƚƵĚŝĞƐƚŽƐƵƉƉŽƌƚƚŚĞĞdžƉĂŶƐŝŽŶŽĨ'ŽDĞŶƚƵŵ^ƚĂƟŽŶ͕ seconded by ŽŵŵŝƐƐŝŽŶĞƌWĞƌŬŝŶƐ͘dŚĞŵŽƟŽŶǁĂƐĂĚŽƉƚĞĚďLJƵŶĂŶŝŵŽƵƐǀŽƚĞŽĨ ƚŚĞĐŽŵŵŝƐƐŝŽŶĞƌƐƉƌĞƐĞŶƚ͕ƵŶůĞƐƐŽƚŚĞƌǁŝƐĞŶŽƚĞĚ͘
NoesͲEŽŶĞ
ďƐĞŶƚ-EŽŶĞ
ďƐƚĂŝŶͲEŽŶĞ
DISCUSSION: ,ŝƐŚĂŵEŽĞŝŵŝ͕ŝƌĞĐƚŽƌ͕WƌŽŐƌĂŵŵŝŶŐ͕ƉƌŽǀŝĚĞĚĂďĂĐŬŐƌŽƵŶĚŽĨthe &
ZƉŽůŝĐLJ͕ƵƐĞƐ͕ĂŶĚĨƵŶĚŝŶŐ͘He provided an update on the use of funds to develop ƉƌĞůŝŵŝŶĂƌLJĚĞƐŝŐŶƉůĂŶƐ͕ĐŽƐƚ ĞƐƟŵĂƚĞƐ͕ĞĐŽŶŽŵŝĐďĞŶĞĮƚƐ͕Public-Private Partnership ŽƉƟŽŶƐ for development of the site for the GoMentum ^ƚĂƟŽŶ;'D^Ϳ ĞdžƉĂŶƐŝŽŶ͘ŚĂŝƌƌŶĞƌŝĐŚĂůƐŽĚŝƐĐƵƐƐĞĚthe Authority’s ŽǁŶĞƌƐŚŝƉŽĨ'D^ĂŶĚƚŚĞ ƌĞǀĞŶƵĞƚŚĂƚǁŝůůďĞŐĞŶĞƌĂƚĞĚ͘
Commissioners provided ĐŽŵŵĞŶƚƐ͘^ƚĂīƌĞƐƉŽŶĚĞĚƚŽcomments from ĐŽŵŵŝƐƐŝŽŶĞƌƐ͘
B. Innovate ϲϴϬ – ĂLJ Area DŽďŝůŝƚLJͲŽŶͲĞŵĂŶĚͬDŽďŝůŝƚLJͲĂƐͲĂͲ^ĞƌǀŝĐĞ ;DKͿ ;WƌŽũĞĐƚ ϴϬϬϵ͘ϬϱͿ– ƉƉƌŽǀĂůƚŽhƟůŝnjĞƚŚĞ&ƵŶĚ
džĐŚĂŶŐĞZĞƐĞƌǀĞ;&
ZͿĂŶĚƵƚŚŽƌŝnjĂƟŽŶ
ƚŽ
džĞĐƵƚĞŐƌĞĞŵĞŶƚEŽ͘ϳϬϭǁŝƚŚ
džĐĞůƐŝŽƌdĞĐŚŶŽůŽŐŝĞƐ͕>>;
džĐĞůƐŝŽƌͿƚŽ
WƌŽǀŝĚĞĂƌ^ŚĂƌĞ ^ĞƌǀŝĐĞƐ
ZĞĐŽŵŵĞŶĚĂƟŽŶ͗^ƚĂīƐĞĞŬƐĂƉƉƌŽǀĂůŽĨZĞƐŽůƵƟŽŶϮϰͲϰϱͲW͕ǁŚŝĐŚǁŝůůƵƟůŝnjĞ ΨϭϱϬ͕ϬϬϬŝŶ&
ZĨƵŶĚƐ͕ĂŶĚĂƵƚŚŽƌŝnjĂƟŽŶĨŽƌƚŚĞŚĂŝƌƚŽĞdžĞĐƵƚĞŐƌĞĞŵĞŶƚEŽ͘ ϳϬϭǁŝƚŚ
džĐĞůƐŝŽƌŝŶƚŚĞĂŵŽƵŶƚŽĨΨϴϳϱ͕ϭϲϬ͕ǁŚŝĐŚŝŶĐůƵĚĞƐΨϮϰϮ͕ϬϬϬŝŶ ĐŽŶƟŶŐĞŶĐLJ͕ƚŽŽƉĞƌĂƚĞĂŶĚŵĂŝŶƚĂŝŶĐĂƌƐŚĂƌĞĂŶĚŽƚŚĞƌƐĞƌǀŝĐĞƐƌĞůĂƚĞĚƚŽ ŝŵƉůĞŵĞŶƟŶŐĐĂƌƐŚĂƌĞǁŝƚŚƚŚĞDKĂƉƉůŝĐĂƟŽŶƉůĂƞŽƌŵ͕ĂŶĚƚŽĂůůŽǁƚŚĞ

džĞĐƵƟǀĞŝƌĞĐƚŽƌŽƌĚĞƐŝŐŶĞĞƚŽŵĂŬĞĂŶLJŶŽŶͲƐƵďƐƚĂŶƟǀĞĐŚĂŶŐĞƐƚŽƚŚĞ ůĂŶŐƵĂŐĞ͘
ACTION: ŽŵŵŝƐƐŝŽŶĞƌEŽĂĐŬŵŽǀĞĚƚŽĂƉƉƌŽǀĞZĞƐŽůƵƟŽŶϮϰͲϰϱͲW͕ǁŚŝĐŚǁŝůů ƵƟůŝnjĞΨϭϱϬ͕ϬϬϬŝŶ&ƵŶĚ
džĐŚĂŶŐĞZĞƐĞƌǀĞĨƵŶĚƐ͕ĂŶĚĂƵƚŚŽƌŝnjĂƟŽŶĨŽƌƚŚĞŚĂŝƌ
ƚŽĞdžĞĐƵƚĞŐƌĞĞŵĞŶƚEŽ͘ϳϬϭǁŝƚŚ
džĐĞůƐŝŽƌŝŶƚŚĞĂŵŽƵŶƚŽĨΨϴϳϱ͕ϭϲϬ͕ǁŚŝĐŚ
ŝŶĐůƵĚĞƐΨϮϰϮ͕ϬϬϬŝŶĐŽŶƟŶŐĞŶĐLJ͕ƚŽŽƉĞƌĂƚĞĂŶĚŵaintain car share and other ƐĞƌǀŝĐĞƐƌĞůĂƚĞĚƚŽŝŵƉůĞŵĞŶƟŶŐĐĂƌƐŚĂƌĞǁŝƚŚƚŚĞĂLJƌĞĂDŽďŝůŝƚLJͲŽŶͲ ĞŵĂŶĚͬDŽďŝůŝƚLJͲĂƐͲĂͲ^ĞƌǀŝĐĞĂƉƉůŝĐĂƟŽŶƉůĂƞŽƌŵ͕ĂŶĚƚŽĂůůŽǁƚŚĞ džĞĐƵƟǀĞ
ŝƌĞĐƚŽƌŽƌĚĞƐŝŐŶĞĞƚŽŵĂŬĞĂŶLJŶŽŶͲƐƵďƐƚĂŶƟǀĞĐŚĂŶŐĞƐƚŽƚŚĞůĂŶŐƵĂŐĞ͕ seconded by ŽŵŵŝƐƐŝŽŶĞƌ<ĞůůĞLJ͘dŚĞŵŽƟŽŶǁĂƐĂĚŽƉƚĞĚďLJƵŶĂŶŝŵŽƵƐǀŽƚĞŽĨ ƚŚĞĐŽŵŵŝƐƐŝŽŶĞƌƐƉƌĞƐĞŶƚ͕ƵŶůĞƐƐŽƚŚĞƌǁŝƐĞŶŽƚĞĚ͘
NoesͲEŽŶĞ
ďƐĞŶƚ-EŽŶĞ
ďƐƚĂŝŶͲEŽŶĞ

9.3.c
Packet Pg. 69
ƵƚŚŽƌŝƚLJŽĂƌĚDĞĞƟŶŐMINUTES
:ƵůLJϭϳ͕ϮϬϮϰ
WĂŐĞ8 of 11
DISCUSSION: zŝŶŐ^ŵŝƚŚ͕ŝƌĞĐƚŽƌ͕DŽďŝůŝƚLJWƌŽŐƌĂŵƐ͕ƉƌŽǀŝĚĞĚĂďĂĐŬŐƌŽƵŶĚŽĨthe DKƉƌŽũĞĐƚ͕ŽǀĞƌǀŝĞǁŽĨƚŚĞĐĂƌƐŚĂƌĞƉƌŽŐƌĂŵĂŶĚƐĞƌǀŝĐĞƐ͕ĚŝƐĐƵƐƐĞĚƚŚĞ ƉƌŽĐƵƌĞŵĞŶƚƉƌŽĐĞƐƐ͕ƐĞƌǀŝĐĞƐƚŽďĞƉĞƌĨŽƌŵĞĚ͕ƚĞĐŚŶŽůŽŐLJƌĞƋƵŝƌĞŵĞŶƚƐ͕ beta ƚĞƐƟŶŐĂŶĚƉŝůŽƚƉƌŽũĞĐƚƟŵĞůŝŶĞ͘
C. /ŶƚĞƌƐƚĂƚĞϲϴϬͬ^ƚĂƚĞZŽƵƚĞϰ/ŶƚĞƌĐŚĂŶŐĞ/ŵƉƌŽǀĞŵĞŶƚƐ͕WŚĂƐĞƐϭ͕Ϯ͕ĂŶĚϰ ;WƌŽũĞĐƚ 6001) ;WƌŽũĞĐƚͿ – Approval to ^Ƶďŵŝƚ ZĞŐŝŽŶĂů Measure ϯ ;ZDϯͿ ůůŽĐĂƟŽŶ ZĞƋƵĞƐƚ
ZĞĐŽŵŵĞŶĚĂƟŽŶ͗^ƚĂīƐĞĞŬƐĂƉƉƌŽǀĂůŽĨZĞƐŽůƵƟŽŶϮϰͲϰϵͲW͕ǁŚŝĐŚǁŝůůauthorize ƐƵďŵŝƩĂůŽĨĂŶĂůůŽĐĂƟŽŶƌĞƋƵĞƐƚƚŽƚŚĞDĞƚƌŽƉŽůŝƚĂŶdƌĂŶƐƉŽƌƚĂƟŽŶŽŵŵŝƐƐŝŽŶ͕ ŝŶƚŚĞĂŵŽƵŶƚŽĨΨϰŵŝůůŝŽŶŝŶZDϯĨƵŶĚƐ͕ƚŽĐŽŵƉůĞƚĞƚŚĞĚĞƐŝŐŶĂŶĚƐƉůŝƚƚŚĞ WƌŽũĞĐƚŝŶƚŽƚŚƌĞĞĐŽŶƐƚƌƵĐƟŽŶƉĂĐŬĂŐĞƐ͘
ACTION: ŽŵŵŝƐƐŝŽŶĞƌ'ůŽǀĞƌŵŽǀĞĚƚŽĂƉƉƌŽǀĞZĞƐŽůƵƟŽŶϮϰͲϰϵͲW͕ǁŚŝĐŚǁŝůů ĂƵƚŚŽƌŝnjĞƐƵďŵŝƩĂůŽĨĂŶĂůůŽĐĂƟŽŶƌĞƋƵĞƐƚƚŽƚŚĞDĞƚƌŽƉŽůŝƚĂŶdƌĂŶƐƉŽƌƚĂƟŽŶ ŽŵŵŝƐƐŝŽŶ͕ŝŶƚŚĞĂŵŽƵŶƚŽĨΨϰŵŝůůŝŽŶŝŶZĞŐŝŽŶĂůDĞĂƐƵƌĞϯĨƵŶĚƐ͕ƚŽ ĐŽŵƉůĞƚĞƚŚĞĚĞƐŝŐŶĂŶĚƐƉůŝƚƚŚĞ/ŶƚĞƌƐƚĂƚĞϲϴϬͬ^ƚĂƚĞZŽƵƚĞϰ/ŶƚĞƌĐŚĂŶŐĞ /ŵƉƌŽǀĞŵĞŶƚƐ͕WŚĂƐĞƐϭ͕Ϯ͕ĂŶĚϰƉƌŽũĞĐƚŝŶƚŽƚŚƌĞĞĐŽŶƐƚƌƵĐƟŽŶƉĂĐŬĂŐĞƐ͕ seconded by ŽŵŵŝƐƐŝŽŶĞƌ<ĞůůĞLJ͘dŚĞŵŽƟŽŶǁĂƐĂĚŽƉƚĞĚďLJƵŶĂŶŝŵŽƵƐǀŽƚĞŽĨ ƚŚĞĐŽŵŵŝƐƐŝŽŶĞƌƐƉƌĞƐĞŶƚ͕ƵŶůĞƐƐŽƚŚĞƌǁŝƐĞŶŽƚĞĚ͘
NoesͲEŽŶĞ
ďƐĞŶƚ-EŽŶĞ
ďƐƚĂŝŶͲEŽŶĞ
DISCUSSION: Ivan ZĂŵŝƌĞnj͕ ŝƌĞĐƚŽƌ͕ ŽŶƐƚƌƵĐƟŽŶ͕ provided a ďĂĐŬŐƌŽƵŶĚ͕ ƉƵƌƉŽƐĞ͕ ĂŶĚŽǀĞƌǀŝĞǁŽĨƚŚĞƉƌŽũĞĐƚĂŶĚWŚĂƐĞƐϭ͕ϮĂŶĚϰ͕ĚŝƐĐƵƐƐĞĚƚŚĞĐŚĂůůĞŶŐĞƐƚŚĂƚ ŚĂǀĞŝŵƉĂĐƚĞĚĚĞƐŝŐŶŝŶĐůƵĚŝŶŐĨƵŶĚŝŶŐ͕ĂĚĚŝƟŽŶĂůĚĞƐŝŐŶƌĞƋƵŝƌĞŵĞŶƚƐ͕ĂŶĚ delays to the ƐĐŚĞĚƵůĞ͕ total ƉƌŽũĞĐƚ ĐŽƐƚ͕ secured ĨƵŶĚŝŶŐ͕ need to split the ƉƌŽũĞĐƚ ƉŚĂƐĞƐŝŶƚŽƚŚƌĞĞďŝĚĐŽŶƐƚƌƵĐƟŽŶƉĂĐŬĂŐĞƐƚŽƐĞĐƵƌĞĂĚĚŝƟŽŶĂůĨƵŶĚŝŶŐ͕ĂŶĚƚŚĞ ƐĐŚĞĚƵůĞ͘
Commissioners provided ĐŽŵŵĞŶƚƐ͘^ƚĂīƌĞƐƉŽŶĚĞĚƚŽcomments from ĐŽŵŵŝƐƐŝŽŶĞƌƐ͘

9. WůĂŶŶŝŶŐŽŵŵŝƩĞĞͲ ZĞŐƵůĂƌ͗
A. ƉƉƌŽǀĂůƚŽ/ŵƉůĞŵĞŶƚĂŽƵŶƚLJǁŝĚĞdƌĂǀĞůdƌĂŝŶŝŶŐWƌŽŐƌĂŵ ZĞĐŽŵŵĞŶĚĂƟŽŶ͗^ƚĂīƐĞĞŬƐĂƉƉƌŽǀĂůŽĨZĞƐŽůƵƟŽŶϮϰͲϮϯͲ'ĨŽƌƚŚĞ ŝŵƉůĞŵĞŶƚĂƟŽŶŽĨĂŽƵŶƚLJǁŝĚĞdƌĂǀĞůdƌĂŝŶŝŶŐWƌŽŐƌĂŵŝŶĂĐĐŽƌĚĂŶĐĞǁŝƚŚƚŚĞ ƐƚƌĂƚĞŐŝĞƐŽƵƚůŝŶĞĚŝŶƚŚĞĐĐĞƐƐŝďůĞdƌĂŶƐƉŽƌƚĂƟŽŶ^ƚƌĂƚĞŐŝĐWůĂŶŝŶĂŶĂŵŽƵŶƚ ŶŽƚͲƚŽͲĞdžĐĞĞĚΨϭϰϱ͕ϬϬϬŝŶDĞĂƐƵƌĞyĨƵŶĚƐ͘

9.3.c
Packet Pg. 70
ƵƚŚŽƌŝƚLJŽĂƌĚDĞĞƟŶŐMINUTES
:ƵůLJϭϳ͕ϮϬϮϰ
WĂŐĞ9 of 11
ACTION: ŽŵŵŝƐƐŝŽŶĞƌ,ĂƐŬĞǁŵŽǀĞĚƚŽĂƉƉƌŽǀĞZĞƐŽůƵƟŽŶϮϰͲϮϯͲ'ĨŽƌƚŚĞ ŝŵƉůĞŵĞŶƚĂƟŽŶŽĨĂŽƵŶƚLJǁŝĚĞdƌĂǀĞůdƌĂŝŶŝŶŐWƌŽŐƌĂŵŝŶĂĐĐŽƌĚĂŶĐĞǁŝƚŚƚŚĞ ƐƚƌĂƚĞŐŝĞƐŽƵƚůŝŶĞĚŝŶƚŚĞĐĐĞƐƐŝďůĞdƌĂŶƐƉŽƌƚĂƟŽŶ^ƚƌĂƚĞŐŝĐWůĂŶŝŶĂŶĂŵŽƵŶƚŶŽƚͲ ƚŽͲĞdžĐĞĞĚΨϭϰϱ͕ϬϬϬŝŶDĞĂƐƵƌĞyĨƵŶĚƐ͕ƐĞĐŽŶĚĞĚďLJŽŵŵŝƐƐŝŽŶĞƌ<ĞůůĞLJ͘dŚĞ ŵŽƟŽŶǁĂƐĂĚŽƉƚĞĚďLJƵŶĂŶŝŵŽƵƐǀŽƚĞŽĨƚŚĞĐŽŵŵŝƐƐŝŽŶĞƌƐƉƌĞƐĞŶƚ͕ƵŶůĞƐƐ ŽƚŚĞƌǁŝƐĞŶŽƚĞĚ͘
NoesͲEŽŶĞ
ďƐĞŶƚ-EŽŶĞ
ďƐƚĂŝŶͲEŽŶĞ
DISCUSSION: ZĂƐŚŝĚĂ<ĂŵĂƌĂ͕WƌŽŐƌĂŵƐDĂŶĂŐĞƌ͕ƉƌŽǀŝĚĞĚĂďĂĐŬŐƌŽƵŶĚĂŶĚ ŽǀĞƌǀŝĞǁŽĨƚŚĞdƌĂǀĞůdƌĂŝŶŝŶŐƉƌŽŐƌĂŵƐŝŶĞŶƚƌĂůĂŶĚtĞƐƚŽŶƚƌĂŽƐƚĂŽƵŶƚLJ͕ ƚŚĞŝŶƚĞŶƚƚŽĮůůŐĂƉƐďLJĞdžƉĂŶĚŝŶŐƚŚĞƉƌŽŐƌĂŵĐŽƵŶƚLJǁŝĚĞ͕ƉƵƌƉŽƐĞŽĨƚŚĞ ƉƌŽŐƌĂŵƚŽĐŽůůĞĐƚĚĂƚĂĂŶĚĚĞƚĞƌŵŝŶĞWĂƌĂƚƌĂŶƐŝƚĂŶĚĮdžĞĚƌŽƵƚĞŵŽĚĞůƐ͕ĂŶĚ ƚŚĞƵƐĞŽĨDĞĂƐƵƌĞyĨƵŶĚƐƚŽŝŵƉůĞŵĞŶƚƚŚĞƉƌŽŐƌĂŵĐŽƵŶƚLJǁŝĚĞ͘ Commissioners provided ĐŽŵŵĞŶƚƐ͘^ƚĂīƌĞƐƉŽŶĚĞĚƚŽcomments from ĐŽŵŵŝƐƐŝŽŶĞƌƐ͘
B. E
t/d
D͗dƌĂŶƐŵŝƩĂůŽĨŽŵŵĞŶƚ>ĞƩĞƌĨƌŽŵƚŚĞƵƚŚŽƌŝƚLJƚŽƚŚĞĂƉŝƚŽů Corridor Joint Powers Authority (CCJPA) ŽĂƌĚ of ŝƌĞĐƚŽƌƐ ZĞŐĂƌĚŝŶŐ &ƵƚƵƌĞ ^ĞƌǀŝĐĞ Plans in Contra Costa County
ZĞĐŽŵŵĞŶĚĂƟŽŶ͗^ƚĂīƐĞĞŬƐ ĂƵƚŚŽƌŝnjĂƟŽŶĨŽƌƚŚĞŚĂŝƌƚŽĞdžĞĐƵƚĞĂŶĚƚƌĂŶƐŵŝƚ a ůĞƩĞƌ to the CCJPA ŽĂƌĚ of ŝƌĞĐƚŽƌƐ for their ĐŽŶƐŝĚĞƌĂƟŽŶ based on Authority ŽĂƌĚĂŶĚŝƟnjĞŶƐĚǀŝƐŽƌLJŽŵŵŝƩĞĞ ĐŽŵŵĞŶƚƐ͘
ACTION: ŽŵŵŝƐƐŝŽŶĞƌEŽĂĐŬmoved to authorize the Chair to execute and ƚƌĂŶƐŵŝƚĂůĞƩĞƌƚŽƚŚĞĂƉŝƚŽůŽƌƌŝĚŽƌ:ŽŝŶƚWŽǁĞƌƐƵƚŚŽƌŝƚLJŽĂƌĚŽĨŝƌĞĐƚŽƌƐ ĨŽƌƚŚĞŝƌĐŽŶƐŝĚĞƌĂƟŽŶďĂƐĞĚŽŶƵƚŚŽƌŝƚLJŽĂƌĚĂŶĚŝƟnjĞŶƐĚǀŝƐŽƌLJŽŵŵŝƩĞĞ ĐŽŵŵĞŶƚƐ͕ƐĞĐŽŶĚĞĚďLJŽŵŵŝƐƐŝŽŶĞƌĂƌůƐŽŶ͘dŚĞŵŽƟŽŶǁĂƐĂĚŽƉƚĞĚďLJ ƵŶĂŶŝŵŽƵƐǀŽƚĞŽĨƚŚĞĐŽŵŵŝƐƐŝŽŶĞƌƐƉƌĞƐĞŶƚ͕ƵŶůĞƐƐŽƚŚĞƌǁŝƐĞŶŽƚĞĚ͘ NoesͲEŽŶĞ
ďƐĞŶƚ-EŽŶĞ
ďƐƚĂŝŶͲEŽŶĞ
DISCUSSION: DĂƩ<ĞůůLJ͕^ĞŶŝŽƌdƌĂŶƐƉŽƌƚĂƟŽŶWůĂŶŶĞƌ͕ƉƌŽǀŝĚĞĚĂŶŽǀĞƌǀŝĞǁŽĨthe ĐŽŵŵĞŶƚƐƌĞĐĞŝǀĞĚĚƵƌŝŶŐƚŚĞƉƌĞƐĞŶƚĂƟŽŶŽĨƚŚĞŝƚĞŵĂƚƚŚĞŝƟnjĞŶƐĚǀŝƐŽƌLJ ŽŵŵŝƩĞĞŵĞĞƟŶŐŽŶ:ƵŶĞϮϲ͕ϮϬϮϰ͕ ŝŶĐůƵĚŝŶŐƚŚĞŶĞĞĚƚŽƌĞĚƵĐĞƚŚĞĐŽƐƚĨŽƌ ƐŚŽƌƚŚŽƉƐǁŝƚŚŝŶŽŶƚƌĂŽƐƚĂŽƵŶƚLJƉĂƌƟĐƵůĂƌůLJƚŽĂŶĚĨƌŽŵƚŚĞDĂƌƟŶĞnjand ZŝĐŚŵŽŶĚƐƚĂƟŽŶ͕ƐƵƉƉŽƌƚĨŽƌƚŚĞĞŶŝĐŝĂͲDĂƌƟŶĞnjĞĂƐƚĞƌŶŽƉƟŽŶĨŽƌƚŚĞnew ĂƌƋƵŝŶĞnjĐƌŽƐƐŝŶŐ͕ĂŶĚƐƵƉƉŽƌƚfor ƐĞĐƵƌŝŶŐĨƵŶĚŝŶŐĨŽƌƚŚĞ,ĞƌĐƵůĞƐ^ƚĂƟŽŶ͘ Commissioners ĂŶĚƌĞƉƌĞƐĞŶƚĂƟǀĞƐprovided ĐŽŵŵĞŶƚƐ͘^ƚĂīƌĞƐƉŽŶĚĞĚƚŽ comments from commissioners ĂŶĚƌĞƉƌĞƐĞŶƚĂƟǀĞƐ͘

9.3.c
Packet Pg. 71
ƵƚŚŽƌŝƚLJŽĂƌĚDĞĞƟŶŐMINUTES
:ƵůLJϭϳ͕ϮϬϮϰ
WĂŐĞϭϬ of 11
ZĞƉ͘tŽƌƚŚĂƐŬĞĚƐƚĂīƚŽĞŶŚĂŶĐĞƚŚĞƉĂƌĂŐƌĂƉŚĂďŽƵƚƚŚĞnjŽŶĞĚŚŽƵƐŝŶŐŝŶƚŚĞ ŝƚLJŽĨ,ĞƌĐƵůĞƐƚŽĂĚĚƌĞƐƐƚŚĞŚŽƵƐŝŶŐĐƌŝƐŝƐ͕ƐƚƌĞŶŐƚŚĞŶ the need for ƌĞĚƵĐĞĚĨĂƌĞƐĨŽƌƐŚŽƌƚŚŽƉƐĂŶĚŵĂŬĞŝƚĐůĞĂƌƚŚĂƚƚŚĞĞŶŝĐŝĂͲDĂƌƟŶĞnjĞĂƐƚĞƌŶ ŽƉƟŽŶŝƐƚŚĞŽŶůLJǀŝĂďůĞ͕ĂĸƌŵĂƟǀĞŽƉƟŽŶ͘

10. CORRESPONDENCE AND COMMUNICATIONS

11. ASSOCIATED COMMITTEE REPORTS
A. Central County ;dZE^WͿ͗ DĞĞƟŶŐ Report for the ƌĞŐƵůĂƌ ŵĞĞƟŶŐ on June ϭϯ͕ ϮϬϮϰĂŶĚEŽƟĐĞŽĨĂŶĐĞůůĂƟŽŶĨŽƌƚŚĞƌĞŐƵůĂƌŵĞĞƟŶŐŽŶ:ƵůLJϭϭ͕ 2024 B. East County ;dZE^W>EͿ͗ DĞĞƟŶŐ Report for the ƌĞŐƵůĂƌ ŵĞĞƟŶŐƐ on June ϭϯ͕ ϮϬϮϰĂŶĚ:ƵůLJϭϭ͕ϮϬϮϰ;ƩĂĐŚŵĞŶƚĂŶĚŵĞĞƟŶŐŚĂŶĚŽƵƚŝĨ ĂǀĂŝůĂďůĞͿ C. ^ŽƵƚŚǁĞƐƚ County ;^tdͿ͗ DĞĞƟŶŐ Report for the special ŵĞĞƟŶŐ on July ϴ͕ 2024 ;DĞĞƟŶŐŚĂŶĚŽƵƚŝĨ ĂǀĂŝůĂďůĞͿ
D. West County (WCCTAC): DĞĞƟŶŐ Report for the ƌĞŐƵůĂƌ ŵĞĞƟŶŐ on June Ϯϴ͕ 2024 ;DĞĞƟŶŐŚĂŶĚŽƵƚŝĨ ĂǀĂŝůĂďůĞͿ

12. AUTHORITY BOARD AND STAFF COMMENTS
A. Chair's Comments and Reports
B. ŽŵŵŝƐƐŝŽŶĞƌƐΖĂŶĚ
džͲKĸĐŝŽZĞƉƌĞƐĞŶƚĂƟǀĞƐ͛ŽŵŵĞŶƚƐĂŶĚZĞƉŽƌƚƐŽŶ
ĐƟǀŝƟĞƐĂŶĚ DĞĞƟŶŐƐ
DISCUSSION: ŽŵŵŝƐƐŝŽŶĞƌ<ĞůůĞLJĚŝƐĐƵƐƐĞĚŚĞƌƌŝĚĞŽŶƚŚĞ^ĂŶ&ƌĂŶĐŝƐĐŽĂLJ &ĞƌƌLJ^ĞĂŚĂŶŐĞŚLJĚƌŽŐĞŶĞŵŝƐƐŝŽŶĨĞƌƌLJĂŶĚĂŶŶŽƵŶĐĞĚƚŚĞ^ĞĂŚĂŶŐĞ ,LJĚƌŽŐeŶ&ĞƌƌLJĞŵŽŶƐƚƌĂƚŝŽŶ ƉƌŽũĞĐt͘
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B. ĂůĞŶĚĂƌŽĨhƉĐŽŵŝŶŐ Events

14. CLOSED SESSION
A. ŽŶĨĞƌĞŶĐĞǁŝƚŚ>ĞŐĂůŽƵŶƐĞů– ŶƟĐŝƉĂƚĞĚ >ŝƟŐĂƟŽŶ
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16. ADJOURNMENT to the next ƌĞŐƵůĂƌ ŵĞĞƟŶŐ proposed for ^ĞƉƚĞŵďĞƌ ϭϴ͕ 2024 at 6:00 WD͘
DISCUSSION: dŚĞŵĞĞƟŶŐǁĂƐĂĚũŽƵƌŶĞĚĂƚϴ͗ϱϴWD͘

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CITY COUNCIL STAFF REPORT
Meeting Date: October 07, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT ORDINANCE NO. ___ AMENDING THE PLEASANT HILL MUNICIPAL CODE SECTION 18.050.020, PURPOSES; SECTION

18.10.050, APPLICABILITY OF LAND USE DEVELOPMENT
REGULATIONS; SECTION 18.20.010, SPECIFIC PURPOSES –
SUMMARY OF RESIDENTIAL DISTRICTS; SECTION 18.20.030,

DEVELOPMENT REGULATIONS FOR ALL RESIDENTIAL
DISTRICTS; SECTION 18.20.040, ADDITIONAL DEVELOPMENT
REGULATIONS CORRESPONDING TO SCHEDULE 18.20.030;
SECTION 18.20.050, ACCESSORY STRUCTURES; SECTION 18.22.010, SPECIFIC PURPOSES – SUMMARY OF MIXED-USE DISTRICTS;
SECTION 18.22.040, ADDITIONAL DEVELOPMENT REGULATIONS
CORRESPONDING TO SCHEDULE 18.25.030; SECTION 18.50.110, TREE PRESERVATION; SECTION 18.110.040, FINDINGS
(VARIANCES); AND SECTION 18.112.060.B, OTHER REQUIREMENTS (REASONABLE ACCOMMODATIONS)

SYNOPSIS
The City is proposing to amend various sections of the Pleasant Hill Zoning Ordinance (Pleasant Hill Municipal Code (PHMC) Title 18) to address compliance with State law, clarifying and streamlining existing processes. The proposed amendment would affect the following areas of the Zoning Ordinance:
• Chapter 18.05 – Purpose and Organization
• Section 18.10.050 – Applicability of Land Use Development Regulations • Section 18.20.010 – Specific purposes – Summary of residential districts • Section 18.20.030 – Development regulations for all residential districts • Section 18.20.040 - Additional development regulations corresponding to Schedule

18.20.030
• Section 18.20.050 – Accessory Structures
• Section 18.22.010 – Specific purposes – Summary of mixed-use districts • Section 18.22.040 - Additional development regulations corresponding to Schedule

18.22.030 (typo change only)
• Section 18.50.110 – Tree Preservation
• Chapter 18.110 – Variances

9.4 Packet Pg. 74
• Chapter 18.112 – Reasonable Accommodation
The proposed ordinance was introduced at a public hearing held on September 9, 2024 and is now submitted for a second reading and consideration for adoption.

PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda, staff report, and attachments are posted on the City’s webpage.

RECOMMENDED CITY COUNCIL ACTION
Adopt the ordinance.

ATTACHMENTS
Proposed Ordinance
Prepared by: Haley Croffoot, Senior Planner
Reviewed by: Troy Fujimoto, City Planner
Approved by: Ethan Bindernagel, City Manager

9.4 Packet Pg. 75
1 ORDINANCE NO. __

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL AMENDING PLEASANT HILL MUNICIPAL CODE SECTION 18.050.020, PURPOSES; SECTION 18.10.050, APPLICABILITY OF LAND USE DEVELOPMENT REGULATIONS; SECTION 18.20.010, SPECIFIC PURPOSES – SUMMARY OF RESIDENTIAL DISTRICTS; SECTION 18.20.030, DEVELOPMENT REGULATIONS FOR ALL RESIDENTIAL DISTRICTS; SECTION 18.20.040, ADDITIONAL DEVELOPMENT REGULATIONS CORRESPONDING TO SCHEDULE 18.20.030; SECTION 18.20.050, ACCESSORY STRUCTURES; SECTION 18.22.010, SPECIFIC PURPOSES – SUMMARY OF MIXED-USE DISTRICTS; SECTION 18.22.040, ADDITIONAL DEVELOPMENT REGULATIONS CORRESPONDING TO SCHEDULE 18.25.030; SECTION 18.50.110, TREE PRESERVATION; SECTION 18.110.040, FINDINGS (VARIANCES); AND SECTION

18.112.060.B, OTHER REQUIREMENTS (REASONABLE ACCOMMODATIONS) WHEREAS, amendments to Title 18 of the Pleasant Hill Municipal Code are proposed to amend provisions related to the purpose and organization of the zoning ordinance, applicability of land use development regulations, residential development standards, accessory structure standards, tree preservation regulations, variances, and reasonable accommodations; and WHEREAS, the City is proposing to amend provisions of the zoning ordinance to address compliance with State law and/or streamline processes; and WHEREAS, after notice having been duly given, a public hearing on the proposed ordinance amendments was held by the Planning Commission on August 13, 2024, where all interested persons might appear and be heard. The Planning Commission adopted Resolution No. 20-24 recommending that the City Council adopt the proposed ordinance; and WHEREAS, after notice having been duly given, a public hearing on the proposed ordinance was held by the City Council on September 9, 2024, where all interested persons might appear and be heard.

NOW, THEREFORE, the City Council of the City of Pleasant Hill does ordain as follows:

Section 1. The recitals above are each incorporated by reference and adopted as findings by the City Council.

Section 2. The City Council hereby finds that it can be seen with certainty that there is no possibility that the adoption of this ordinance may have a significant effect on the environment, as the proposed activity (ordinance amendment) is exempt and will not have a significant effect on the environment, as it does not directly approve any physical development. The adoption of this ordinance is therefore exempt from the environmental review requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of Title 14 of the California Code of Regulations.

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2 Section 3. Section 18.05.020, the purpose and organization of the zoning ordinance is amended to include a new Section 18.05.020.F as follows:

18.05.020, Purposes.

The broad purposes of the zoning ordinance are to protect and promote the public health, safety, and general welfare, and to implement the policies of the City of Pleasant Hill General Plan. More specifically, the zoning ordinance is intended to:

A. Provide a precise guide for the physical development of the city in order to:

1. Preserve the character and quality of residential neighborhoods;

2. Foster convenient, harmonious, and workable relationships among land uses; and

3. Achieve the arrangement of land uses described in the general plan.

B. Promote the economic stability of existing land uses.

C. Prevent excessive population densities and overcrowding of land or buildings.

D. Ensure the provision of adequate open space for light, air, and fire safety.

E. Ensure that service demands of new development will not exceed the capacities of existing streets, utilities, or public services. (Ord. 710 § 35-1.4, 1996; 1991 code § 35-1.4) F. Authority. This Zoning Ordinance is enacted based on the authority vested in the City by the State of California, including but not limited to the State Constitution; the Planning and Zoning Law (Government Code Sections 65000 et seq.); and the California Environmental Quality Act (Public Resources Code Sections 21000 et seq.).

Section 4. Section 18.10.050, the applicability of land use and development regulations is amended as follows:

Section 18.10.050.A – Applicability of Land Use Development Regulations Zoning Map
Symbol
Zoning District Name Density and/or
FAR
Corresponding General Plan
Land Use Designation(s)
R-20 Single-Family
Residential (Min. lot
size: 20,000 sq. ft.)

1.3 – 3.0 du/ac Single-Family Low-Density
(SFLD)
R-15 Single-Family
Residential (Min. lot
size: 15,000 sq. ft.)

1.3 – 3.0 du/ac Single-Family Low-Density
(SFLD)
R-10 Single-Family
Residential (Min. lot
size: 10,000 sq. ft.)

3.1 – 4.5 du/ac Single-Family Medium-Density
(SFMD)
R-10A Single-Family
Residential District:

Minimum lot size:
10,000 sq. ft.

3.1 – 4.5 du/ac Single-Family Medium-Density
(SFMD)
R-7 Single-Family
Residential (Min. lot
size: 7,000 sq. ft.)

3.1 – 4.5 du/ac Single-Family Medium-Density
(SFMD)

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3 R-6 Single-Family
Residential (Min. lot
size: 6,000 sq. ft.)

4.6 – 6.9 du/ac Single-Family High-Density
(SFHD)
MRVL Very Low Density
Multi-Family
Residential

7.0 – 12.0 du/ac Multi-Family Very Low-Density
(MFVLD)
MRL Low Density MultiFamily Residential 12.1 – 20.0 du/ac Multi-Family Low-Density (MFLD)
MRM Medium Density
Multi-Family
Residential

20.1 – 30.0 du/ac Multi-Family Medium-Density
(MFMD)
MRH High Density MultiFamily Residential30.1 – 40.0 du/ac Multi-Family High-Density (MFHD)
MRVH Very High Density
Multi-Family
Residential

40.1 – 73.0 du/ac Multi-Family Very HighDensity (MFVHD) MX-NB Neighborhood
Business Mixed-Use

1.3 – 20.0 du/ac

0.0 – 0.75 FAR
Mixed-Use Neighborhood
(MUD)
MX Mixed-Use 12.0 – 40.0 du/ac

0.4 – 0.75 FAR
Mixed-Use (MU)
MX-HD High Density MixedUse40.1 – 70 du/ac

0.4 – 0.75 FAR
Mixed-Use High-Density
(MUHD)
MX-VHD Very High Density
Mixed-Use

70.1 – 100 du/ac

0.4 – 0.85 FAR
Mixed-Use Very High-Density
(MUVHD)
NB Neighborhood
Business

0.0 – 0.35 FAR Neighborhood Business (NB)
RB Retail Business 0.0 – 0.4 Commercial and Retail (CR) PAO Professional and
Administrative Office
District

0.0 – 0.4 FAR Office (O)
C General Commercial
District

0.0 – 0.4 FAR Commercial and Retail (CR)
LI Limited Industrial
District

0.0 – 0.35 FAR Light Industrial (I)
PUD/PPD Planned Unit
Development or
Precise Plan District
N/A Can be applied in any land use
designation
HPUD Hillside Planned Unit
Development District
N/A Corresponds with any residential
Single-Family (SF) or MultiFamily (MF) land use
designation
H Historic Overlay N/A Can be applied in any land use
designation
CR Cultural Resource
Overlay
N/A Can be applied in any land use
designation
In R-10A, the average lot size shall be at least 10,000 sq. ft. Smaller lots may be allowed, but not less than 7,000 sq. ft.

Section 5. Section 18.20.010, Summary of residential districts is amended to include a new Section 18.20.010.C as follows:

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4 Section 18.20.010 – Summary of residential districts
C. Per Government Code Section 65583.2, subdivisions (c), (h), and (i) lower-income sites including: those in the sites inventory with a proposed zoning change to meet the RHNA shortfall, vacant sites identified in two previous housing elements, and nonvacant sites identified in the previous housing element shall allow owner-occupied and rental multifamily uses permitted by-right (without discretionary approval) for developments in which 20 percent or more of the units are affordable to lower income households, accommodate a minimum of 16 units per site, and include a minimum density of 20 units per acre. “By-right” means that a Conditional Use Permit, Planned Unit Development Permit, or other discretionary review or approval is not required.

Section 6. Schedule 18.20.030 – Development regulations for all residential districts is amended to add a new Additional Development Regulations “L” and “M” as follows:

Schedule 18.20.030 - Development regulations for all residential districts SCHEDULE 18.20.030

DEVELOPMENT REGULATIONS FOR ALL RESIDENTIAL DISTRICTS
R-20 R-15 R-10 R-10A R-7 R-6 MRVL MRL MRM MRH MRVH
Additional
Development
Regulations (See
PHMC §

18.20.040)
Minimum Site
Area per
Dwelling Unit
(sq. ft.) 20,000 15,000 10,000 10,000 7,000 6,000 3,500 2,500 1,500 1,150 600 Minimum Lot
Area (sq. ft.) 20,000 15,000 10,000 7,000 7,000 6,000 10,000 10,000 8,500 8,000 8,000 A, B Minimum Lot
Width (feet) 100 100 80 70 70 60 70 70 80 80 80
Minimum Lot
Depth (feet) 120 100 90 90 90 90 90 90 90 90 90
Front
Setback(feet) 25 20 20 20 20 20 15 15 10 10 10 C
Rear Setback
(feet) 15 15 15 15 15 15 15 15 15 15 15 D, J
Corner Side
Setback(feet) 15 15 15 15 15 15 15 15 10 10 10 C, D, J
Side Setback
(feet) 15 10 5 5 5 5 10 10 10 5 5 D, E, J
Aggregate Side
Setback (feet) 35 25 15 15 15 15 20 20 20 10 10 D, E, J Creek Setbacks – – – – – – – – – – –
See PHMC §

18.50.150
regarding creek
setbacks.

Maximum
Building
Height (feet) 35 35 35 35 35 35 35 35 40 50 60
Maximum
Number of
Stories 2.5 2.5 2.5 2.5 2.5 2.5 -

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5 SCHEDULE 18.20.030

DEVELOPMENT REGULATIONS FOR ALL RESIDENTIAL DISTRICTS
R-20 R-15 R-10 R-10A R-7 R-6 MRVL MRL MRM MRH MRVH
Additional
Development
Regulations (See
PHMC §

18.20.040)
Maximum Lot
Coverage 25% 25% 30% 35% 35% 35% 40% 40% 50% 60% 70% L
Maximum
Floor Area
Ratio 40% 40% 40% 40% 40% 40% – – – – – M
Open Space – – – – – – – – – – – F, G
Scenic Route 50 50 50 50 50 50 50 50 50 50 50
Minimum Site
Landscaping – – – – – – 35% 35% 30% 25% 15% H
Fences and
Walls – – – – – – – – – – - I
Supplemental
Regulations – – – – – – – – – – -
See PHMC §§

18.20.050 through

18.20.140 and Part

4. Nonconforming
Structures – – – – – – – – – – -
See PHMC
Chapter 18.65.

City-Wide
Objective
Design
Standards – – – – – – – – – – –
See PHMC §

18.20.040.K.

Section 7. Section 18.20.040 - Additional development regulations corresponding to Schedule 18.20.030 is amended to add new Sections 18.20.040.L and 18.20.040.M as follows:

Section 18.20.040 - Additional development regulations corresponding to Schedule

18.20.030
A. Minimum site area for certain uses. The minimum site area shall be 10,000 square feet for the following use classifications: general day care, general residential care, and public or private schools.

B. Minimum required lot area. Minimum required lot area shall be “net” as defined in PHMC § 18.140.010; except, for minor subdivisions located within the R-6 through R-10 zone districts, comprised of not more than two parcels, the following exception may be approved by the zoning administrator and/or the planning commission when considering approval of the minor subdivision:

1. The area of any private driveway access easement required to meet minimum fire district standards, up to a maximum of 30% of the gross lot area, may be included in determining compliance with minimum lot area requirements; provided, that the decision-making authority on the minor subdivision finds that there is no other feasible method for the minor subdivision to comply with minimum fire district standards and also comply with minimum lot area requirements; and

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6 2. The gross lot area of each parcel in the proposed minor subdivision complies with the lot area required by the general plan.

C. Corner or double-frontage lots. Double-frontage lots shall have a front yard on each frontage. Corner lots shall have a front yard on each frontage: the front side and the corner side yard (usually the longest frontage; see PHMC Chapter 18.140, definition of “yard types”). On a corner lot where the entry to the dwelling is on the corner side, this corner side may be used as the front yard; provided, that: (1) all other yard setbacks are in compliance with PHMC § 18.20.030; and (2) garages (attached or detached) with driveway access from the corner side property line are set back a minimum of 20 feet from the corner side property line. (See off-street parking and loading regulations, PHMC § 18.55.150.) D. Building height, required yards, and stepbacks. In addition to all applicable standards established in this chapter, buildings taller than 35 feet in height located on a parcel adjacent to a single-family residential zone shall use a minimum of one of the following techniques:

1. Stepbacks. The building shall be designed to “stepback” upper floors at least one foot for every one foot of increased building height above 35 feet. For example, consider a building with a proposed height of 40 feet. The height of the main wall of the building base would start at 35 feet at the required side and/or rear yard line, then increase by one foot for every foot beyond the side/rear yard line until it attains the height of 40 feet at a minimum distance of five feet behind the side/rear yard line.

2. Additional side and rear yard area. The required side and rear yards shall be increased by one foot for every one foot of structure height in excess of 35 feet, but not to exceed 10 additional feet. For example, a building with a proposed height of 40 feet would have to be set back an additional five feet from the required side/rear yard lines.

BUILDING HEIGHT, AND REQUIRED YARDS, AND STEPBACKS
(The diagram is illustrative)

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7 E. Zero-side yard development. A structure constructed in conformance with the standards for zero-side yard development in effect immediately before this chapter was adopted shall not be considered a nonconforming structure subject to PHMC Chapter 18.65; provided, that an exterior addition or enlargement shall require a use permit issued by the zoning administrator, and no addition or enlargement shall increase the existing floor area by more than 10% nor increase the lot coverage to more than 50%.

F. Open space. Total usable open space on a site having three or more dwelling units shall be at least 200 square feet per dwelling unit. This requirement shall be met by providing private open space, shared open space, or a combination of the two.

1. Private open space. Private open space areas must comply with sections II.B.8 and II.B.9 of the adopted Residential Guidelines and Objective Design Standards (city council Resolution No. 18-22).

2. Shared open space. To satisfy the open space requirement, shared open space must be provided by interior side yards, patios and terraces, each designed so that a horizontal rectangle inscribed within it has no dimension less than 10 feet. The open space must be open to the sky, and may not include driveways or parking areas, or area required for front or corner side yards unless these yard areas are landscaped and usable.

G. Park land dedication. Each residential unit is subject to the park land dedication requirements of the Pleasant Hill subdivision ordinance (PHMC Title 17).

H. Planting areas. In addition to the minimum percentage of the site to be landscaped, listed in the schedule, the following requirements apply:

1. Yards adjoining streets. All visible portions of a required yard adjoining a street that are not used for driveways or walks shall be landscaped. In R (single-family) districts, a minimum of 50% of the required front yard shall be maintained as landscaped area. Recreational vehicles, utility trailers, unmounted camper tops, boats, cars, trucks, motorcycles, or other vehicles shall not be parked or stored within a required landscaped area. Landscaped area shall consist of plantings, lawn, mulch, decorative bark, approved decorative landscape features and other decorative pervious surfaces subject to the approval of the zoning administrator.

2. Interior yards. In the MRVL and MRL districts, at least 50% of each required interior side yard and rear yard shall be landscaped, having a minimum width of seven and one-half feet adjoining a side or rear property line. The width of a required landscaped area may be reduced to three feet in one side or rear yard adjoining a driveway or patio, and a nonresidential accessory structure may occupy a portion of the landscaped area in a rear yard.

3. Notwithstanding subsection H.2 of this section and sections II.A.9 and II.B.13 in the adopted city-wide Design Guidelines and Objective Design Standards (city council Resolution No. 18-22) a continuous landscaped area having a minimum width of five feet shall be provided along interior property lines when an MRVL, MRL, MRM, MRH, MRVH zone district adjoins an R (single-family) district.

4. Exception. Up to 50% of the required landscaping area may be provided through the use of decorative hardscape, and/or pervious pavement areas subject to architectural review or planning commission approval as part of a proposed project (see PHMC § 18.52.030.F).

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8 I. Fences and walls. The maximum height of any fence or wall (including a retaining wall) is six feet, except three feet within required front and corner side yards, unless otherwise specified below. For single-family residences on corner lots, a five-foot setback from the corner side property line is required for a wall or fence over three feet in height. (See also subsection C of this section.) Height is measured pursuant to PHMC § 18.145.050.B.

1. Key lots. Where a corner lot abuts a key lot, a triangular area, 12 feet on each side, must remain unfenced.

KEY LOTS
* The above exhibit is provided for illustrative purposes only.

2. Rear property line exceptions. On a lot with a rear lot line abutting a public trail, canal, East Bay Municipal Utility District right-of-way, or public street, the maximum rear yard fence height is eight feet.

3. Fences with retaining walls. The height is measured as the combined height of a retaining wall, fence, wall, or screen (not to exceed a maximum height of six feet measured from the higher side of the adjacent grade). A retaining wall is not included in the measurement if it is located so that its horizontal distance from the fence is equal to or greater than the height of the retaining wall. Height is measured pursuant to PHMC § 18.145.050.B.

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9 4. Sight distance. All fences are subject to the visibility requirements of PHMC § 18.50.100.

5. Prohibited fences. High voltage electrical fences, razor wire, barbed wire, and other materials which pose a safety hazard are strictly prohibited.

J. Setbacks from vehicular easements. Minimum required yard setbacks shall be provided and measured from vehicular easement boundaries in the same manner that such setbacks are provided and measured from a public right-of-way.

K. City-wide objective design standards. All single-family residential and multifamily residential development shall comply with objective design standards, as adopted by city council resolution.

1. Streamlined residential projects. If a proposed residential development project qualifies for streamlined permit review, as determined by state law, the zoning administrator shall review the proposed project to verify compliance with the objective design standards applicable to such projects. Proposed residential development projects that comply with all objective design standards shall be processed ministerially. Qualifying projects that do not comply with the objective design standards shall be subject to the architectural review permit process, as specified in PHMC Chapter 18.115.

L. Lot Coverage for Accessory Dwelling Units. Up to 800 square feet of floor area dedicated to an existing or proposed Accessory Dwelling Unit shall be exempt from the maximum lot coverage calculations.

M. Floor Area Ratio (FAR) for Accessory Dwelling Units. Up to 800 square feet of floor area dedicated to an existing or proposed Accessory Dwelling Unit shall be exempt from the maximum FAR calculations.

Section 8. Section 18.20.050, Accessory structures is amended as follows:

18.20.050 Accessory Structures.

The following regulations apply to accessory structures in R districts. Accessory Dwelling Units are excluded from these provisions and are subject to the regulations in 18.20.095:

A. On parcels zoned R-6, R-7, R-10, R-10A and comparable PUDs:

1. The total floor area of each accessory structure more than four feet in height shall not exceed 500 square feet. The maximum cumulative total for all accessory structures on the property shall not exceed 600 square feet.

2. The height of an accessory structure shall not exceed 12 feet for a flat roof and 14 feet for a pitched roof:
a. The height measurement is taken to the highest point of the structure. b. Roof decks and railings, windscreens or similar rooftop structures are prohibited on accessory structures.
c. Shed roof structures shall be sited with the high point of the structure located away from the nearest property line.

3. The side and rear yard setbacks from property line shall be:

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10 a. Structure less than or equal to 18 inches in height: none required. b. Structure between 18 inches and eight feet in height: three feet. c. Structure greater than eight feet in height: three feet plus an additional setback equal to the height that the accessory structure is above eight feet, but not to exceed the applicable minimum required side yard setback for that district.

4. Accessory structures shall be reviewed for substantial conformance with citywide design guidelines.

B. On parcels zoned R-15, R-20 and comparable PUDs:

1. The total floor area of each accessory structure more than four feet in height shall not exceed 600 square feet. The maximum cumulative total for all accessory structures on the property shall not exceed 800 square feet.

2. The accessory structure shall comply with subsections A.2 through A.4 of this section.

C. On multifamily residential zoned parcels and comparable PUDs:

1. The total floor area of each accessory structure more than four feet in height shall not exceed 500 square feet. The maximum cumulative total for all accessory structures on the property shall not exceed 600 square feet.

2. The accessory structure shall comply with subsections A.2 through A.4 of this section.

D. In all other zoning districts:

1. The total floor area of each accessory structure more than four feet in height shall not exceed 600 square feet. The maximum cumulative total for all accessory structures on the property shall not exceed 800 square feet.

2. The accessory structure shall comply with subsections A.2 through A.4 of this section.

E. Arbors and trellises shall not be counted in determining accessory structure compliance with the floor area limitations specified in subsections A through D of this section, provided they have no solid, covered walls and do not have a solid, covered roof.

F. Any accessory structure in a creek setback area shall comply with PHMC § 18.50.150.D.

G. An accessory structure in a required front or corner side yard shall not exceed three feet in height except that arbors are allowed within the required front or corner side yard, subject to the following standards:

1. Substantial compliance with city-wide design guidelines;

2. Not located in the public right-of-way;

3. Not more than eight feet in height from existing grade;

4. Not more than 15 square feet of covered area; and

5. Subject to compliance with PHMC § 18.50.100, Sight obstructions at intersections and driveways.

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11 Section 9. Section 18.22.010, Summary of mixed-use districts is amended to include a new Section 18.22.010.C, as follows:

Section 18.22.010 – Specific purposes - Summary of mixed-use districts C. Per Government Code Section 65583.2, subdivisions (c),(h) and (i), lower-income sites included in the sites inventory with a proposed zoning change to meet the RHNA shortfall, as well as vacant sites identified in two previous housing elements and nonvacant sites identified in the previous housing element shall allow owner-occupied and rental multifamily uses permitted by-right (without discretionary approval) for developments in which 20 percent or more of the units are affordable to lower income households, accommodate a minimum of 16 units per site, and include a minimum density of 20 units per acre. “By-right” means that a Conditional Use Permit, Planned Unit Development Permit, or other discretionary review or approval is not required.

Section 10. Section 18.22.040 - Additional development regulations corresponding to Schedule 18.25.030 is amended as follows:

Section 18.22.040 - Additional development regulations corresponding to Schedule

18.22.030
Section 11. Section 18.50.110, Tree preservation standards for protected trees is amended as follows:

18.50.110.A(1) Permit Required (Tree Preservation).

A. Permit required. No person, firm, corporation, private or public utility or governmental entity shall remove, relocate, excessively trim, damage or demolish a protected tree or heritage tree prior to obtaining a tree removal permit from the zoning administrator or approval from another applicable city decision-making body pursuant to subsection C, I or J of this section. City initiated projects shall also be subject to all of the provisions of this chapter unless specifically exempted by the city council.

1. Protected trees. The term “protected tree” means any of the following:
a. Any native oak tree with a trunk diameter measurement of nine inches or larger.
b. Any indigenous tree with a trunk diameter measurement of nine inches or larger. Indigenous trees include but are not limited to: Alnus Oregona (Red Alder), Acer Macrophyllum (Bigleaf Maple), Aesculus Californica (California Buckeye), Arbutus Menziesii (Madrone), Umbellularia Californica (California Bay or Laurel), Juglans Hindsii (California Black Walnut), Platanus Racemosa (California Sycamore), or Sambucus Mexicana (Elderberry).

Note: The California Native Plant Society list of indigenous/native trees for the Bay Area can also be referenced to determine whether a tree is considered native or indigenous to the region.

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12 c. A nonnative tree (not including Eucalyptus and Palm trees) with a trunk diameter measurement of 18 inches or larger. Nonnative trees include species such as Sequoia Sempervirens (Coastal Redwood), Pinus Canariensis (Canary Island Pine), Pinus Halepensis (Aleppo Pine), Pinus Pinea (Italian Stone Pine), Pinus Radiata (Monterey Pine), Ulmus Americana (American Elm), Ulmus Parvifolia (Chinese Elm), Ulmus Pumila (Siberian Elm), Liquidambar Styraciflua (American Sweet Gum), Cedrus Deodara (Deodar Cedar), Cedrus Atlantica (Atlas Cedar), Fraxinus Uhdei (Shamel Ash), Fraxinus American (White Ash), Fraxinus Augustifolia (Raywood Ash), Cupressus (Cypress species), Morus Alba (Fruit/Fruitless Mulberry), Chinese Pistache, Robinia Pseudoacacia (Black Locust), Pyrus Calleryana (Bradford Pear), Cinnamomum Camphora (Camphor).
d. Any tree shown to be preserved on an approved tentative map, development or site plan or required to be retained as a condition of approval or environmental mitigation measure.
e. Any tree required to be planted as a replacement for an unlawfully removed tree.
f. Any tree designated as a “heritage tree” pursuant to subsection E of this section.

Note: See subsection G of this section for definition of trunk diameter measurement.

Section 12. Section 18.110.040, Findings for Variances are amended as follows:

18.110.040 Findings (Variances).

In compliance with California Government Code 65900 through 65909, the planning commission, or the zoning administrator in the case of a minor variance, may approve an application for a variance if it finds all of the following to be true, based on the application, plans, materials and testimony submitted at the public hearing:

A. The variance is based on the existence of special circumstances applicable to the property, including size, shape, topography, location or surroundings, such that the strict application of the zoning regulations deprives the property of privileges enjoyed by other properties in the vicinity under the identical zoning classification; B. The variance does not constitute a grant of special privileges inconsistent with the limitations on other properties in the vicinity and zoning district in which the property is located; and
C. The variance substantially meets the intent and purpose of the zoning district in which the property is located. (Ord. 710 § 35-31.6, 1996; 1991 code § 35-31.6) Section 13. Section 18.112.060.B, Other requirements for Reasonable Accommodations are amended as follows:

18.112.060.B Other Requirements (Reasonable Accommodation)

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13 B. Other requirements.

1. An approved request for reasonable accommodation is subject to the applicant’s compliance with all other applicable zoning regulations.

2. A modification approved under this chapter is considered a personal accommodation for the individual applicant and does not run with the land.

3. Where appropriate, the reviewing authority may condition its approval on any or all of the following:
a. Inspection of the property periodically, as specified, to verify compliance with this section and any conditions of approval; b. Removal of the improvements, where removal would not constitute an unreasonable financial burden, when the need for which the accommodation was granted no longer exists;
c. Time limits and/or expiration of the approval if the need for which the accommodation was granted no longer exists;
d. Recordation of a deed restriction requiring removal of the accommodating feature once the need for it no longer exists; g. Other reasonable accommodations that may provide an equivalent level of benefit and/or that will not result in an encroachment into required setbacks, exceedance of maximum height, lot coverage or floor area ratio requirements specified for the zone district; and
h. Other conditions necessary to protect the public health, safety and welfare. (Ord. 838 § 1, 2009)
Section 14. If any section, subsection, phrase, or clause of this article is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council would have passed this ordinance and each and every section, subsection, sentence, clause or phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.” Section 15. This ordinance shall be effective 30 days after its adoption.

Section 16. Within fifteen days after the passage of this ordinance, the City Clerk shall cause it to be posted in the three places designated by resolution of the City Council.

The foregoing ordinance was introduced at a regular meeting of the City Council of the City of Pleasant Hill held on the 9
th day of September, 2024.

ADOPTED and ordered posted at a meeting of the City Council of the City of Pleasant Hill, held on the 7
th day of October, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

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14 _____________________________________
MATTHEW RINN, Mayor
ATTEST:
__________________________
LYONE CONNER, City Clerk

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CITY COUNCIL STAFF REPORT
Meeting Date: October 07, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: INTRODUCE ORDINANCE NO. ___ ADDING CHAPTER 2.57,

MUNICIPAL ELECTRONIC FILING SYSTEM, TO THE PLEASANT

HILL MUNICIPAL CODE, APPROVING ELECTRONIC AND PAPER

METHODS OF FILING CAMPAIGN FINANCE DISCLOSURE
STATEMENTS.

SYNOPSIS
In order for the City of Pleasant Hill to accept electronically filed statements, the City Council must adopt an ordinance approving the use of an online or electronic filing system, which shall include the legislative finding that the online or electronic system will operate securely and effectively and will not unduly burden filers.

DISCUSSION
Background
The City Clerk is the local filing officer for the City of Pleasant Hill, and is responsible for receiving, reviewing, and storing campaign disclosure information, as well as making it accessible to the public. To provide a more efficient process, the City Clerk’s Office will be implementing NetFile, an electronic/paperless filing system that meets the requirements of the Secretary of State and accommodates online filing of several types of Fair Political Practices Commission (FPPC) forms, including Forms 410, 460, 470, 496, 497, and 700.

While adoption of an ordinance is not required for the use of an electronic filing system for Form 700s, the implementation and utilization of NetFile for electronic/paperless filing for all Form 700s (Statements of Economic Interest) will significantly improve ease of submission of the Form 700 for filers, ease of access to Form 700s to the public, as well as decrease the time the City Clerk spends managing the annual gathering, tracking, and filing of Form 700s.

Analysis
The Political Reform Act recognizes campaigns that spend or raise more than $2,000 as “Controlled Committees.” Under the Act, these committees are obligated to file detailed campaign finance statements, also known as Fair Political Practices Commission (FPPC) Form 460s.

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Assembly Bill (AB) 2151 also requires cities to post any campaign statement, report, or other document required by the Political Reform Act to its municipal website within 72 hours of its filing. The City Clerk’s office currently accepts paper filings of such documents, and staff have been manually redacting and uploading forms to the City website.

Government Code Section 84615 allows local government agencies to require an elected and appointed official, candidate, or committee member to file FPPC campaign statements, reports, or other documents online or electronically with a local filing officer. In order for the City of Pleasant Hill to accept electronically filed statements, the City Council must adopt an ordinance (attached) approving the use of an online or electronic filing system, which shall include the legislative finding that the online or electronic system will operate securely and effectively and will not unduly burden filers.

There are currently 300 local government agencies in California electronically filing Campaign Disclosure Statements through NetFile. The NetFile system is a web-based, vendor-hosted application that utilizes “industry best practices” for securing data, using the same data encryption for online filings that is used by banks for online banking. NetFile stores and backs up data at three separate locations, creating the essential safety measures and redundancy that allows for recovery of information in the event of an emergency or disaster.

Implementation of the NetFile system will promote transparency and provide convenience for committees, individuals, and the public. It provides 24-hour filing and viewing accessibility of campaign finance information from any computer, anywhere. In certain instances, the NetFile system will also increase the accuracy of filed campaign statements by prohibiting any filings that may have inadvertently omitted information required under the Political Reform Act. To ensure a smooth transition, NetFile and the City Clerk’s Office will offer training to all filers.

Statement of Economic Interests (Form 700)
The City Clerk is also responsible for the annual filing of Form 700s by 87200 Filers (City Council, Planning Commission, City Manager, City Treasurer, and City Attorney) as well as designated City staff, boards, commissions, and consultants, as outlined in the Conflict of Interest Code (approximately 60 filers). Form 700s occasionally need amendments or are submitted incomplete or without appropriate schedules attached and are physically mailed to the FPPC. With the transition to electronic filing of campaign disclosure statements, staff recommends all future reports and other documents filed on behalf of Statement of Economic Interest filers be filed electronically. The Form 700 electronic filing system incorporates an initial review process that alerts the filer of errors at the time they enter their information, thereby minimizing the need for the City Clerk to request amendments and sends the filing data directly to the FPPC, eliminating the need for paper filing.

FISCAL IMPACT
There is no fiscal impact associated with adoption of this ordinance. The NetFile system costs

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$4,500 per year and is included in the Information Technology budget.

PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department.

The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt the proposed resolution transitioning to electronic and paperless filing of Fair Political Practices Commission Campaign Disclosure Statements

ALTERNATIVES TO RECOMMENDED ACTION
The Council may choose to not adopt the resolution and continue with paper filing.

ATTACHMENT(S):

Proposed Ordinance
Prepared by: Lyone Conner, City Clerk
Approved by: Ethan Bindernagel, City Manager

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ORDINANCE NO. ___

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL ADDING CHAPTER 2.57, MUNICIPAL ELECTRONIC FILING SYSTEM, TO THE

P L E A S A N T H I L L MUNICIPAL CODE, APPROVING ELECTRONIC AND PAPER METHODS OF FILING CAMPAIGN FINANCE DISCLOSURE STATEMENTS.

WHEREAS, California Government Code Section 84615 provides that a legislative body of a local government agency may adopt an ordinance that requires an elected officer, candidate, committee, or other person required to file statements, reports, or other documents required by Chapter 4 of the Political Reform Act, except those whose contributions and expenditures each total less than Two Thousand Dollars($2,000) in a calendar year, to file such statements, reports, or other documents online or electronically with the City Clerk; and
WHEREAS, the City of Pleasant Hill has entered into an agreement with a vendor certified by the Secretary of State for campaign disclosure documents that meets the requirements set by Government Code Section 84615; and
WHEREAS, the City Council approves the use of an electronic system, which includes that: it will operate securely and effectively and will not unduly burden filers; it must be available free of charge to filers and the public for viewing filings; and it must include a procedure for filers to comply with the requirement that they sign statements and reports under penalty of perjury.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANT HILL DOES ORDAIN AS FOLLOWS:

SECTION 1. Recitals. The above recitals are true and correct and are hereby incorporated into this Ordinance by this reference.

SECTION 2. The City Council hereby approves the addition of Chapter 2.57 - Electronic Filing System - to be added to Title 2 Administration, to read as follows:

Chapter 2.57 Electronic Filing System.

A. Required Use of Electronic Filing System.

1. Except as set forth in subsection B of this Chapter, any elected officer, candidate, committee, other person required to file specified statements, reports, forms, or other documents with the City Clerk as required by Chapter 4 (commencing with Section 84100 of Title 9 of the California Government Code, also known as the Political Reform Act), and that has received contributions or made expenditures of $2,000 or more in a calendar year, may electronically file such statements using the City’s online system according to procedures established by the City Clerk. To ensure reporting continuity, however, once a statement, report, form, or other document is filed electronically on behalf of any elected officer, candidate, committee, or other person, all future statements, reports, forms, and other documents filed on behalf of that officer, candidate, committee, or other person must be filed electronically.

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2. An elected officer, candidate, committee, or other person may choose not to use the electronic filing system by filing all original statements, reports, forms, or other documents in paper format with the City Clerk, until such time as the City Council determines that electronic filing is mandatory for all filers.

B. Paper Filing Not Required After Electronic Filing. Any elected officer, candidate, committee, or other person who has electronically filed a statement, report, form, or other document using the City's online system is not required to file a duplicate copy of that document in a paper format with the City Clerk.

C. Filing Options When a Copy Must be Filed with City Clerk. In any instance in which an original statement, report, form, or other document must be filed with the Secretary of State or other agency, and a copy of that document is required to be filed with the City Clerk, the filer may electronically file a copy with the City Clerk, or may file in a paper format.

D. Paper Filing When Cannot File Electronically. If, for technical reasons, the City's system is not capable of accepting a particular type of statement, report, form or other document, an elected officer, candidate, committee, or other person shall timely file that document in paper format with the City Clerk.

E. Internet Posting of Data. The City Clerk shall ensure that the City's system makes all electronically filed statements, reports, forms, or other documents available on the internet in an easily understood format that provides the greatest public access. The data shall be made available free of charge and as soon as possible after receipt/deadline. The data made available on the internet shall not contain the street name of the persons or entity representatives listed on the electronically filed forms or any bank account number required to be disclosed by the filer. The City Clerk's office shall also make a complete, unredacted copy of the statement, report, form, or other document available to the Fair Political Practices Commission for Government Code Section 87200 filers.

F. Records Retention. The City Clerk's office shall maintain records according to the City's records retention schedule and applicable State law commencing from the date filed, a secured, official version of each online or electronic statement, report, form, or other document, which shall serve as the official version of that record.

SECTION 3: Severability. The City Council hereby declares that it would have passed this Ordinance sentence by sentence, paragraph by paragraph, and section by section, and does hereby declare that the provisions of this Ordinance are severable, and, if for any reason any sentence, paragraph or section of this Ordinance shall be held invalid, such decision shall not affect the validity of the remaining parts of this Ordinance.

SECTION 4: Publication. This Ordinance shall be published and posted according to law and shall take effect and be in force from and after 30 days after its passage and adoption.

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The foregoing ordinance was introduced at a regular meeting of the City Council of the City of Pleasant Hill held on the 7
th day of October, 2024.

ADOPTED and ordered posted at a regular meeting of the City Council of the City of Pleasant Hill, held on the ____ day of ________, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

MATTHEW RINN, Mayor
ATTEST:
___ ______
Lyone Conner, City Clerk

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CITY COUNCIL STAFF REPORT
Meeting Date: October 07, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___-24 AUTHORIZING THE CITY

MANAGER TO EXECUTE A PROFESSIONAL SERVICES

AGREEMENT WITH RSG FOR HOUSING RELATED SERVICES FOR

IMPLEMENTATION OF HOUSING ELEMENT PROGRAMS

SYNOPSIS
The City Manager is requesting authorization to execute a Professional Services Agreement with RSG, Inc. (“the consultant”) to assist the City of Pleasant Hill (“the City”) with Housing Element Program Implementation. The consultant will work with the City to provide options for implementing Housing Element programs including timelines and budgets.

DISCUSSION
Background
The City adopted the Pleasant Hill 6th Cycle Housing Element on May 18, 2023, and the Department of Housing and Community Development (HCD) certified the Housing Element on November 22, 2023. The Housing Element requires the City to complete various programs within specific timeframes. Many of the Housing Element programs require technical knowledge and experience that may exceed staff expertise or capacity, and therefore, require the assistance of Housing consultants that are specialized in the industry. The City desires to complete various Housing programs in anticipation of reporting back to the State of California in the upcoming Annual Progress Report due in early 2025.

Analysis
RSG, Inc. submitted a proposal that presented options for implementing various Housing Element programs with an estimated timeline and budget for completion. The Implementation Programs with which the consultant will be assisting the City include:

Program V. Funding to Support Affordable Housing (Research and Data Collection) – RSG, Inc. is proposing to assess available funding sources (State, Federal, private, local) and draft an

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informational handout to be posted on the City’s website and distributed with land development applications.

Program Z. Housing Trust Fund (Outreach) – RSG, Inc. is proposing to prepare a regional developer and non-profit housing agency distribution list and distribute via e-mail a handout that includes information about the City Housing Trust Fund.

Program NN. Rehabilitation Needs Assessment (Data Collection and Outreach) – RSG, Inc. is proposing to compile funding sources for residential rehabilitation, identify low and moderate resource areas, and prepare a handout to advertise online or mail to target areas. In addition, this task includes the option to host a virtual webinar that describes available funding sources.

Program UU. Affirmatively Furthering Fair Housing (Data Collection and Outreach Program) – RSG, Inc. is proposing to coordinate an outreach program with the Regional Center of the East Bay to inform residents of housing and services available for persons with developmental disabilities, prepare materials to post on the City website, compile Fair Housing information and resources for the City website and social media platforms, and prepare and conduct landlord training on fair housing responsibilities, source of income discrimination, and other discriminatory practices.

Program VV. Fair Housing Services (Multi-Agency coordination, Data Collection and Outreach) – RSG, Inc. is proposing to coordinate with County, ECHO, Bay Area Legal Aid and other regional partners who provide training for property owners and managers about fair housing laws, prepare a Pleasant Hill property owner and manager distribution list, promote regional partner trainings, coordinate with regional agencies to conduct one virtual or in-person workshop with targeted populations, and coordinate with staff to analyze potential changes to programs and policies as necessary.

FISCAL IMPACT
RSG Inc’s total project cost is $30,000, with an additional 10 percent contingency, for a total project cost of $33,000, to provide assistance performing the tasks described in the Scope of Services on a time-and-materials basis. The funds for these anticipated services were appropriated in the adopted Biennial Budget for Fiscal Years 2024/25-2025/26 within the General Fund Planning Division Contractual Service line item.

PUBLIC CONTACT
Public contact was made through posting the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt the attached resolution authorizing the City Manager to execute a Professional Services Agreement with RSG, Inc.

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ALTERNATIVES TO RECOMMENDED ACTION

1. Continue the item to a later date with direction provided to Staff.

2. Do not adopt the resolution.

ATTACHMENTS
A. Proposed Resolution
Exhibit 1 – Proposed Professional Services Agreement
Exhibit 2 – RSG, Inc. Consulting Services Proposal
Prepared by: Troy Fujimoto, City Planner
Approved by: Ethan Bindernagel, City Manager

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RESOLUTION NO. __- 24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH RSG, INC. FOR HOUSING-RELATED SERVICES FOR THE 6TH

CYCLE PLEASANT HILL HOUSING ELEMENT IMPLMENTATION PROGRAMS WHEREAS, the City of Pleasant Hill adopted its 6th Cycle Pleasant Hill Housing Element on May 18, 2023; and
WHEREAS, the State of California Department of Housing and Community Development certified the Pleasant Hill Housing Element on November 22, 2023; and WHEREAS, the Pleasant Hill Housing Element contains various implementation programs related to providing greater awareness, completing targeted outreach with the goal of increasing housing opportunities within the City and better provide for the City’s regional share of housing throughout the greater Bay Area; and
WHEREAS, the City provides an Annual Progress Report to the State of California that provides an update on progress made each year on the City’s certified Housing Element, including housing production and program completion; and WHEREAS, the proposed work is expected to be funded through the City of Pleasant Hill Planning Division Contract Services budget line item; and WHEREAS, the City requested a proposal from RSG, Inc. to complete various programs from the Pleasant Hill Housing Element, including creating housing-related handouts and promotional material, conducting outreach, and assisting with regional housing related coordination efforts; and
WHEREAS, the City of Pleasant Hill desires to utilize the professional services of RSG, Inc. for housing-related consulting services for compliance with City of Pleasant Hill Housing Element implementation programs; and
WHEREAS, RSG, Inc. has submitted a proposal to the City of Pleasant Hill, which is complete and acceptable.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill that the City Council authorizes the City Manager to execute the Professional Services Agreement attached as Exhibit 1 for housing consulting services with RSG, Inc. in the amount of $30,000 (Exhibit 2), with the allowance of a 10 percent contingency ($3,000) for a total not-toexceed authorization of $33,000.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 7
th day of October, 2024, by the following vote:

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AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
MATTHEW RINN, Mayor
ATTEST:
___________________________
LYONE P. CONNER, City Clerk

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1 AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is made and entered into as of the _____ day of _________________, 202__, by and between the City of Pleasant Hill ("City") and RSG, Inc. ("Consultant").

RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement; and
B. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

AGREEMENT
The Recitals listed above are hereby incorporated into and shall constitute a part of this Agreement.

1. Scope of Services. The Consultant shall furnish the following services in a professional manner:

Consultant shall perform the services described on Exhibit 2 which is attached hereto and incorporated herein by reference. Consultant shall provide said services at the time, place, and in the manner specified in Exhibit 2, subject to the direction of the City through its staff that it may provide from time to time.

2. Time of Performance. The services of Consultant are to commence upon execution of this Agreement and shall continue until all authorized work is approved by the City. All such work shall be completed no later than June 30, 2025.

3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule of Charges set forth in Exhibit 2, which is attached hereto and incorporated herein by reference. In no event shall Consultant's compensation exceed $30,000 without additional authorization from the City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment.

4. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant's bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, and a description of any reimbursable expenditures. City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff. When payments made by City equal 90% of the maximum fee provided for in this Agreement, no further payments shall be made until the final work under this Agreement has been accepted by City.

5. Ownership of Documents. All plans, studies, documents and other writings prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of

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2 implementing this Agreement, except working notes and internal documents, shall become the property of the City upon payment to Consultant for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant's expense, provide such reports, plans, studies, documents and other writings to City upon written request. 6 Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of the City. Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City's employees, and Consultant hereby expressly waives any claim it may have to any such rights.

7. Interest of Consultant. Consultant (including principals, associates and professional employees) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant's services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant will not:
a. make a governmental decision whether to:

1. approve a rate, rule, or regulation;

2. adopt or enforce a law;

3. issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement;

4. authorize the City to enter into, modify, or renew a contract provided it is the type of contract that requires agency approval;

5. grant City approval to a contract that requires agency approval and to which the City is a party, or to the specifications for such a contract;

6. grant City approval to a plan, design, report, study, or similar item;

7. adopt, or grant City approval of, policies, standards, or guidelines for the agency, or for any subdivision thereof; or
b. serve in a staff capacity with the City and in that capacity participate in making a governmental decision as defined in 2 California Code of Regulations (“C.C.R”) § 18704(a) and (b) or perform the same or substantially all the same duties for the City that

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3 would otherwise be performed by an individual holding a position specified in the City’s Conflict of Interest Code under 2 C.C.R. § 87302. (2 C.C.R. § 18700.3.)

8. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant's field of expertise.

9. Indemnity. Consultant agrees to defend, indemnify and hold harmless the City, its officers, agents, employees and volunteers from and against any and all claims, demands, actions, losses, damages, injuries, and liability, direct or indirect (including any and all related costs and expenses in connection therein), arising out of the performance of this Agreement, except for any such claim arising out of the sole negligence or willful misconduct of the City, its officers, agents, employees or volunteers.

10. Insurance Requirements.
a. Consultant, at Consultant's own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies. To the extent that any portion of the following requirements are satisfied through excess or umbrella coverage, such coverage shall be maintained on the same terms as are required for the primary policies under this Agreement.
i. Workers' Compensation Coverage. Consultant shall maintain Workers' Compensation Insurance and Employer's Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers' Compensation Insurance and Employer's Liability Insurance in accordance with the laws of the State of California for all of the subcontractor's employees. Any notice of cancellation or non-renewal of all Workers' Compensation policies must be received by the City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Consultant for City. ii. General Liability Coverage. Consultant shall maintain commercial general liability insurance in an amount not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.

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4 iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than two million dollars ($2,000,000) combined single limit for each occurrence.
iv. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant's operations under this Agreement, whether such operations be by the Consultant or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than two million dollars ($2,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis. b. Policy Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a Best's rating of no less than A:VII and shall be endorsed with the following specific language:
i. The City of Pleasant Hill, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it.

If Consultant maintains higher insurance limits than the minimums specified herein, City shall be entitled to coverage for the higher limits maintained by the Consultant.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring Consultant.
iv. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers.
v. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the City.

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5 c. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City's option, Consultant shall demonstrate financial capability for payment of such deductibles or self-insured retentions.
d. Certificates of Insurance and Endorsements. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement. e. Wasting Policies. No policy required herein shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).
f. Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from Consultant by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

11. Compliance with Laws. Consultant shall use the standard of care in its profession to comply with all applicable federal, state and local laws, codes, ordinances and regulations.

12. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of Pleasant Hill business license.

13. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Contra Costa, Martinez, California.

14. Written Notification. Any notice, demand, request, consent, approval or communication that either party desires or is required to give to the other party shall be in writing and either served personally or sent prepaid, first class mail. Any such notice, demand, etc. shall be addressed to the other party at the address set forth herein below. Either party may change its address by notifying the other party of the change of address. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of Pleasant Hill
100 Gregory Lane
Pleasant Hill, CA 94523-3323

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6 If to Consultant: RSG
170 Eucalyptus Avenue, Suite 200
Vista, CA 92084

15. Consultant's Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement.
c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant's address indicated for receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant's business, City may, by written request by any of the above named officers, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant's representatives, or Consultant's successor-in-interest.

16. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between the City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.

17. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

18. Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder.

19. Litigation Expenses and Attorneys' Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall

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be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys' fees.

20. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

21. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement shall be permitted only with the express consent of the City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of the City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law.

22. Termination. This Agreement may be terminated immediately for cause or by either party without cause upon fifteen days' written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF PLEASANT HILL:

Ethan Bindernagel, City Manager
APPROVED AS TO FORM:

Janet E. Coleson, City Attorney
CONSULTANT:

By: ----""-----s,,,�,---�------ --­
Jim
Title: ent/Secretary
Business License #41411
ATTEST:

Lyone Conner, City Clerk
Attachments: Exhibit 2 - Scope of Services and Schedule of Charges 7 9.6.b
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8 CERTIFICATE OF EXEMPTION FROM WORKERS' COMPENSATION INSURANCE I hereby certify that in the performance of the work for which this Agreement is entered into, I shall not employ any person in any manner so as to become subject to the Workers' Compensation Laws of the State of California.

Executed on this _____ day of _________________, 20__, at _________________, California. _______________________________________________________ [Add Consultant's name and title]

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September 11, 2024 Via Electronic Mail
Troy Fujimoto, City Planner

CITY OF PLEASANT HILL
100 Gregory Lane
Pleasant Hill, CA 94523

CONSULTING SERVICES PROPOSAL

HOUSING ELEMENT PROGRAM IMPLEMENTATION
Dear Mr. Fujimoto:

Thank you for inviting RSG, Inc. (“RSG”) to submit a proposal to assist the City of Pleasant Hill (“City”) with implementing Housing Element programs.

The following table presents a menu of options for implementing Housing Element programs with an estimated timeline and budget for completion. Depending on the options chosen, completion times may change based on staffing availability. Once the city has chosen the options they would like to undertake, a final timeline and budget will be developed.

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Troy Fujimoto, City Planner

CITY OF PLEASANT HILL
September 3, 2024

Implementation Program RSG Role HE Timeframe Estimated
Cost
V. Funding to Support Affordable Housing
The City shall seek State and Federal funds, and
encourage the use of private financing mechanisms, to
assist in the production of affordable housing, including housing affordable to extremely low-income
households. Funding mechanisms that should
continue to be explored include the HCD Multifamily
Housing Program, Low-Income Housing Tax Credits
(LIHTC), federally subsidized Section 221 (d)(4),
Section 8 or Section 202 programs, Community
Development Block Grants, tax-exempt bond
financing, Federal HOME program funds,
administrative fees collected by the County Housing
Authority, and favorable financing made available
through financial institutions, to assist low- and
moderate-income households. The City shall partner
with developers and non-profit agencies to apply for
State and Federal monies for direct support of lowincome housing construction and rehabilitation, with preference for affordable projects in higher resource
areas. The City shall assess potential funding
sources annually throughout the planning period
and shall promote the benefits of this program to
the development community by posting
information on its website and creating a handout
to be distributed with land development
applications
Assess available funding sources
(State, Federal, private, local)
Draft informational handout to be
posted on City website and distributed
with land development applications
Note: City will be responsible for
preparing City website and distributing
materials with land development
applications
Annually
between 2023-
2031
$2,400

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Troy Fujimoto, City Planner

CITY OF PLEASANT HILL
September 11, 2024

Implementation Program RSG Role HE Timeframe Estimated
Cost
Z. Housing Trust Fund
The City shall continue to use monies in the Housing
Trust Fund to assist in the development of affordable
housing, with preference for those in higher resource
areas, as well as for community revitalization efforts in low- and moderate-resource areas and areas with
higher concentration of lower-income households,
including census tracts 321200, 324001, and 325000.

Revenue for the trust fund comes from “in- lieu” fees
provided from the inclusionary unit ordinance. The
potential uses of these funds include: land acquisition for below market rate housing, buy-downs on
mortgages for purchasers of below market rate units,
capital improvements to below market rate housing,
fee waivers, loans, and deferrals, etc.

Annual outreach to developers and other nonprofit
housing agencies
Prepare regional developer and nonprofit housing agency distribution list Distribute handout from Program V that
includes information about the City
Housing Trust Fund via e-mail
Note: City will be responsible for any
paper mailings and postage
Ongoing
(Annually)
$900
NN. Rehabilitation Needs Assessment
The City shall monitor housing conditions through
neighborhood surveys and as part of code
enforcement and building inspection activities. The
City shall compile and annually update a list of funding and resources for residential rehabilitation and, when
housing units in need of repair are identified, will
Compile funding sources for residential
rehabilitation
Identify low and moderate resources
areas and areas
Annually $2,400
Optional
Webinar
$2,300
($4,700 total)

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Troy Fujimoto, City Planner

CITY OF PLEASANT HILL
September 11, 2024

Implementation Program RSG Role HE Timeframe Estimated
Cost
advise property owners of rehabilitation assistance that may be available.

The City shall facilitate workshop or public
advertising campaign each year to disseminate
information on available resources targeted to low
and moderate resource areas, as well as areas with
higher concentrations of lower-income
households, including census tracts 321200,
324001, and 325000.

Prepare handout to advertise online
and, if appropriate, mailings to target
areas
Optional: Host a virtual webinar that
describes available funding sources
Note: City will be responsible for any
website / social media postings and
paper mailings and postage
UU. Affirmatively Furthering Fair Housing
The City shall address disparities in housing needs
and access to opportunity for all persons regardless
race, color, religion, sex, national origin, familial status, disability gender, gender identify, gender expression,
sexual orientation, marital status, ancestry, veteran or military status, source of income, and genetic
information as protected categories by the California
Fair Employment and Housing Act (Part 2.8
[commencing with Section 12900] of Division 3 of Title
2), Section 65008, and any other State and Federal
fair housing and planning law.

The City identified barriers to fair housing through the Affirmatively Furthering Fair Housing analysis. Actions Coordinate an outreach program with
Regional Center of the East Bay to
inform residents of housing and
services available for persons with
developmental disabilities
Prepare materials to post on City
website by 2025
Compile Fair Housing information and
resources for City website and social
media platforms
Prepare and conduct landlord training
on fair housing responsibilities, source
of income discrimination and other
discriminatory practices, and the
Ongoing
Outreach
program by
2025
Accessibility
programs by
2023
$11,000

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Troy Fujimoto, City Planner

CITY OF PLEASANT HILL
September 11, 2024

Implementation Program RSG Role HE Timeframe Estimated
Cost
the City will take to address the identified barriers and foster an inclusive community, include:
• Address the need for affordable housing in
higher resource areas: Programs F, I, P, Q, R,
V, Z, and FF
• Protecting existing residents from
displacement: Programs F, I, K, R, FF, KK, LL,
MM, PP, QQ, RR, and SS
• Fair Housing Enforcement and Outreach:

Programs QQ, UU, WW, and VV
To work to address air quality issues in low- and
moderate resource areas (which are generally
concentrated near I-680), the City shall require all
developments within 1,000 feet of a freeway to include
air filtration methods that meet MERV 13 standards or
higher.

Work with the Regional Center of the East Bay to
implement an outreach program informing
residents of the housing and services available for
persons with developmental disabilities. The City
shall make information available on the City
website by 2025, with annual updates as
necessary.

Develop accessibility programs by 2023 to focus on
improving access to housing, public buildings and
benefits of marketing their housing units
to Housing Choice Voucher program
participants

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Troy Fujimoto, City Planner

CITY OF PLEASANT HILL
September 11, 2024

Implementation Program RSG Role HE Timeframe Estimated
Cost
facilities, sidewalks, pedestrian crossings, and
businesses.

Publicize Fair Housing Information, including
information about tenants’ rights, landlord
requirements, recent litigation, and links to fair
housing providers on the City's website, social
media platforms, and through physical
promotional material (e.g., flyers, posters) by
January 2026
Provide annual training for landlords on fair
housing responsibilities, source of income
discrimination and other discriminatory practices,
and the benefits of marketing their housing units
to Housing Choice Voucher program participants
to encourage landlords in high opportunity areas
to register their units with Section 8 providers and
expand housing mobility opportunities throughout
the City
VV. Fair Housing Services
The City shall continue to refer all reports of housing discrimination to the local fair housing-related nonprofit that is funded by the County CDBG program. The City
shall cooperate in local and regional fair housing
outreach efforts and shall provide staff-time, as
necessary, to support the fair housing service
provider(s).

Coordinate with County, ECHO, Bay
Area Legal Aid, and other regional
partners who provide training for
property owners and managers about
fair housing laws
Prepare Pleasant Hill property owner
and manager distribution list
Ongoing $11,000

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Troy Fujimoto, City Planner

CITY OF PLEASANT HILL
September 11, 2024

Implementation Program RSG Role HE Timeframe Estimated
Cost
The City shall work with ECHO and the Bay Area
Legal Aid to provide fair housing and tenant/landlord
services, including fair housing counseling and
education and tenant/landlord counseling and
mediation.

The City shall distribute literature identifying fair
housing service provider(s) and documenting available
resources. These materials shall be made available in
City offices and on the City website.

Compile and distribute fair housing information
annually
Support regional agencies to provide training for
property owners and managers to ensure that they
are knowledgeable of the requirements of Federal,
State and local real estate, housing discrimination,
tenant protection, housing inspection, and
community preservation laws; and promote
training of tenants in the requirements of Federal,
State, and local laws so that they are aware of their
rights and obligations
Support regional agencies to annually conduct one
workshop with targeted populations to allow for
meaningful discussions and dissemination of
useful information. Education and outreach
activities to be conducted as a multi-media
campaign, including social media such as
Promote regional partner trainings to
Pleasant Hill property owners and
managers
Coordinate with regional agencies to
conduct one virtual or in-person
workshop with targeted populations
Coordinate with staff to analyze
influence changes to programs and
policies as necessary
Note: City will be responsible for
conducting a multi-media campaign on
social media and other forums such as
chat rooms

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Troy Fujimoto, City Planner

CITY OF PLEASANT HILL
September 11, 2024

Implementation Program RSG Role HE Timeframe Estimated
Cost
Facebook, Twitter, and Instagram, as well as other
meeting/discussion forums such as chat rooms
and webinars. Information gathered from these
workshops will be further analyzed by staff and
results will be used to influence changes to
programs and policies as necessary, with any
changes made within one year of the identification
of barriers to fair housing
$30,000

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Troy Fujimoto, City Planner

CITY OF PLEASANT HILL
September 11, 2024

STAFFING
This engagement would be led Jim Simon, Principal-in-Charge, and Suzy Kim, Director. Mr.

Simon and Ms. Kim have intimate knowledge of Pleasant Hill by partnering with the City on affordable housing, property disposition, and successor agency activities since 2015. Additional staff may be assigned as needed. Resumes are available on our website at https://rsgsolutions.com/meet-our-team.

FEE ESTIMATE
RSG proposes to provide the tasks described in the Scope of Services on a time-and-materials basis. The estimated fee for all services outlined in this proposal is $30,000. A smaller not-toexceed fee for a term ending June 30, 2026 may be negotiated to work on a smaller list of priority Initiatives selected by the City.

The City may utilize RSG’s existing housing contract or execute a new/amended contract for these services. RSG’s existing contract has an approximate balance of $33,000. Current tasks include advising on miscellaneous housing items as needed, coordinating with SAHA and Habitat for Humanity East Bay/Silicon Valley, preparing the housing successor annual report, and compliance monitoring. We estimate existing services will utilize approximately $20,000 of the existing budget, possibly more if SAHA secures financing and requires construction loan documents this fiscal year.

RSG would honor the billing rates under our existing contract as follows:

Our fee is based upon an estimate of the number of hours needed for each task. If the Scope of Services is substantially changed in the future, RSG will notify the City and request a fee adjustment. Any revisions to the Scope of Services will be billed on a time-and-materials basis at RSG’s hourly rates. The services would be provided per the terms and conditions of a consulting services agreement by and between the City of Pleasant Hill and RSG.

Principal/Director $ 275
Senior Associate $ 200
Associate $ 185
Senior Analyst $ 150
Analyst $ 135
Research Assistant
Technician
Clerical
$ 125
$ 80
$ 60
Reimbursable
Expenses
Cost plus
10%

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Troy Fujimoto, City Planner

CITY OF PLEASANT HILL
September 11, 2024

RSG does not charge clients for travel or mileage (except direct costs related to field work/surveys), parking, standard telephone/fax expenses, general postage, or incidental copies.

However, we do charge for messenger services, overnight shipping/express mail costs, and teleconferencing services. We also charge for copies of reports, documents, notices, and support material in excess of five copies. These costs are charged back at the actual expense plus a 10% surcharge. RSG issues monthly invoices payable upon receipt, unless otherwise agreed upon in advance. Invoices identify tasks completed to date, hours expended, and the hourly rate.

If you have any questions, please do not hesitate to contact Suzy Kim at 714-316-2116.

Sincerely,
RSG, INC.

Jim Simon
Principal

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100 Gregory Lane, Pleasant Hill, CA 94523-3323 – (925) 671-5270 www.pleasanthillca.org

MEMORANDUM
TO: City Councilmembers
FROM: Mayor Matt Rinn
DATE: October 7, 2024
SUBJECT: Approve Procedural Change for Appointments to the John Muir Community Health Fund Board of Directors
The City of Pleasant Hill has two seats on the John Muir Community Health Fund Board of Directors (CHF Board), a tax-exempt, 501(c)(3), nonprofit corporation and supporting organization to John Muir Health, that distributes grants and partners with community-based nonprofit organizations to create sustainable health initiatives that enhance health care services in central and east Contra Costa County.

The City’s current practice of filling its vacant seats on the CHF Board can leave a lengthy gap in between appointments. Vacancies on the CHF Board can be filled by elected officials or residents or a combination of both. Council is asked to consider modifying the procedures for filling vacancies to provide continuity on the CHF Board.

Background
The John Muir Community Health Fund Board comprises ten members, three of which are appointed by the Concord City Council serving as the Concord/Pleasant Hill Health Care District Board of Directors; five are appointed by the John Muir Association; and two are appointed by the Pleasant Hill City Council. A maximum of two seats may be filled by elected officials in each participating jurisdiction. CHF Board members are responsible for governing the Community Health Fund, which includes vetting, awarding and monitoring grants, establishing grant making and operating policies, and approving annual operating budgets.

Terms on the CHF Board are generally three years in length and expire in December. Pleasant Hill’s current practice is for the Mayor to determine whether to appoint Councilmembers or residents to the CHF Board as part of the Mayor’s annual appointments to committees,

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2 subcommittees and boards. If a resident is currently filling a seat with a three-year appointment, the Mayor determines if the remaining seat will be filled by a Councilmember. When a Councilmember is appointed, it is for a one-year appointment until the next Mayor makes appointments.

Over the past 10 years, one of the two Pleasant Hill seats have consistently been filled by a resident for all but one year, during which two Councilmembers were appointed. Breaks in threeyear terms for residents have been attributable to resignations prior to completion of terms.

This year, the incumbent resident’s three-year term will expire in December. The incumbent resident is interested in reappointment and is in good standing with the Board. With the current appointment practice, appointment/reappointment would not begin to be considered until after the Mayor makes appointments, most likely to occur in January.

Here is a summary of the last 11 CHF Board appointments:

Seat 1 Seat 2 Comments
2024 Matt Rinn (Council) Joseph Vu (Resident) Terms expire Rinn and Vu in December 2024
2023 Matt Rinn (Council) Joseph Vu (Resident)
2022 Matt Rinn (Council) Joseph Vu (Resident) Vu term 2-22 thru 12-24 2021 Matt Rinn (Council) Ken Carlson (Council) Both seats filled by Council 2020 Ken Carlson (Council) Cindy Turner (Resident)
2019 Ken Carlson (Council) Cindy Turner/ Allison
Koerber (Resident)
Turner- unfilled term thru
12-20/Koerber thru 4-19
2018 Ken Carlson (Council) Allison Koerber (Resident)
2017 Ken Carlson (Council) Allison Koerber (Resident)
2016 Ken Carlson (Council) Allison Koerber (Resident)
2015 Ken Carlson (Council) Allison Koerber (Resident)
2014 Ken Carlson (Council) Allison Koerber (Resident) Carlson’s term began 1-14; Koerber’s term began 8-14
Analysis
History shows that one of the two CHF Board seats has typically been held by a resident.

However, the current appointment process can result in appointment recommendations going to Council for approval as late as April, and the appointee potentially misses trainings, retreats and annual planning processes generally held near the beginning of the year.

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3 The Council could determine that one of the two seats will again be filled by a resident, and for the position to be filled prior to the term expiration allowing for continuity on the CHF Board, as is done for other Council appointed board positions held by residents. The Mayor would then consider filling the remaining seat with an appointment of a Councilmember during the Mayoral appointments of Councilmembers to committees, subcommittees and boards.

In the event a resident appointed to the CHF Board resigns prior to term expiration, a recruitment would be held to complete the unfilled term, and the Interview and Nominating Committee would forward a recommendation to the City Council for consideration. If the Mayor determines that the second seat will also be appointed to a resident, another recruitment could be held if needed or a person could be appointed from the recent candidate pool.

Recommended Actions
To facilitate more timely appointments and maintain continuity on the on the CHF Board, I recommend that the City Council:
1) Maintain the practice of the Mayor appointing a Councilmember to the CHF Board during the Mayoral appointment process; and
2) Request the recruitment/appointment process for filling the expected vacancy for the seat held by a resident to be completed prior to term expiration in December, and for the Interview and Nominating Committee to forward a recommendation for appointment to the City Council.

Alternative Actions
The Council may decline to make any changes to the current process or may provide other direction to staff.

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CITY COUNCIL STAFF REPORT
Meeting Date: October 07, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. __-24 AUTHORIZING THE CITY

MANAGER TO EXECUTE AN AGREEMENT WITH HOLISTIC

SOLUTION, LLC FOR DIVERSITY, EQUITY, INCLUSION AND

BELONGING CONSULTING SERVICES

SYNOPSIS
The City Manager’s office and the Human Resources Division are continuously exploring ways to make the City of Pleasant Hill the “Employer of Choice” in Contra Costa County. To further the City’s efforts in this area, staff is requesting the City Council authorize the City Manager to execute an agreement with Holistic Solutions, LLC to provide Diversity, Equity, and Inclusion (DEI) consulting services and assist in the development of a citywide DEI strategic plan.

DISCUSSION
Background
On October 13, 2023, staff sent out a request for proposal (RFP) for DEI consulting and training services. A total of five consulting agencies responded to the RFP. The consultant pool ranged from local boutique agencies to large nationwide firms. A selection committee was convened to review the proposals and interview the various consultants. The selection committee interviewed the five companies that submitted proposals and after two rounds of interviews and reference checks, the committee selected Holistic Solutions LLC (Holistic). The committee determined that Holistic was the best fit for the City’s needs based on the firm’s written proposal, qualifications, approach, data-driven methods and cost of services.

In anticipation of this selection, City Council approved funds in the amount of $90,000 for consulting and training services in the Fiscal Year 2024-2025 budget.

Analysis
Holistic Solutions LLC will provide consulting services and support to the Human Resources Division in the development of a DEI strategic plan and relevant training. A DEI strategic plan will add to the vast programing and benefits currently offered by the Human Resources Division including, but not limited to: a new peer-to-peer recognition platform “Cheers for Peers,” a robust

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health and wellness program, financial education and benefits (i.e. ScholarShare (529 plan)), and a citywide employee referral program. The establishment of a strategic DEI plan and training program will complement the other programming the City offers aimed at building an environment where employees are encouraged to reach their full potential. By empowering staff to come to work as their authentic selves, the City is fostering an employee-centered environment where individuals can unlock their full potential and ultimately offer superior public service.

FISCAL IMPACT
The proposed resolution authorizes the expenditure of funds for training and consulting services not to exceed $90,000. City Council approved these funds in June 2024 as part of the adopted Biennial Budget for Fiscal Years 2024-25 and 2025-26.

PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department.

The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Staff recommends that City Council adopt the resolution authorizing the City Manager to execute the professional services agreement with Holistic Solutions LLC.

ALTERNATIVES TO RECOMMENDED ACTION
Council could direct staff to identify an alternative consulting agency to perform this work or may provide other direction to staff.

ATTACHMENT(S):

Proposed Resolution
Exhibit 1 – Holistic Professional Services Agreement
Prepared by: Ericka R. Mitchell, Chief Human Resources Officer Approved by: Ethan Bindernagel, City Manager

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RESOLUTION NO. - 24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH

HOLISTIC SOLUTIONS, LLC FOR DIVERSITY, EQUITY, AND INCLUSION STRATEGIC

PLAN DEVELOPMENT AND CONSULTING SERVICES
WHEREAS, the City desires to be the Employer of Choice in Contra Costa County; and WHEREAS, the City desires to develop a Diversity, Equity, and Inclusion strategic plan to create an employee-centered environment in which staff feels empowered to be their authentic selves allowing them to unlock their full potential and excel in their individual roles; and WHEREAS, the City interviewed multiple consultants and found that Holistic Solutions LLC., was the best fit for the City due to their written proposal, qualifications, data driven methods and cost of services;
WHEREAS, the City has selected Holistic Solutions LLC., to assist in the development of a Diversity, Equity, and Inclusion strategic plan and to provide training and consulting services; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill that the City Manager is authorized to execute an agreement (Exhibit 1) with Holistic Solutions, LLC for consulting and training services to aid in the development of a Diversity, Equity, and Inclusion strategic plan and training not to exceed $90,000.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting of the Council held on the 7th day of October, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________
MATTHEW RINN, Mayor
ATTEST:
______________________________________
LYONE CONNER, City Clerk

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1 AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is made and entered into as of the _____ day of _________________, 2024, by and between the City of Pleasant Hill ("City") and Holistic Solution, LLC ("Consultant").

RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement; and
B. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

AGREEMENT
The Recitals listed above are hereby incorporated into and shall constitute a part of this Agreement.

1. Scope of Services. Consultant shall perform the services described on Exhibit A which is attached hereto and incorporated herein by reference. Consultant shall provide said services at the time, place, and in the manner specified in Exhibit A, subject to the direction of the City through its staff that it may provide from time to time.

2. Time of Performance. The services of Consultant are to commence upon execution of this Agreement and shall continue until all authorized work is approved by the City. All such work shall be completed no later than October 1, 2025.

3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule of Charges set forth in Exhibit A, which is attached hereto and incorporated herein by reference. In no event shall Consultant's compensation exceed $90,000 without additional authorization from the City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment.

4. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant's bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, and a description of any reimbursable expenditures. City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff. When payments made by City equal 90% of the maximum fee provided for in this Agreement, no further payments shall be made until the final work under this Agreement has been accepted by City.

5. Ownership of Documents. All plans, studies, documents and other writings prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, except working notes and internal documents, shall become the property of the City upon payment to Consultant for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any 24th September

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2 other party. Consultant shall, at Consultant's expense, provide such reports, plans, studies, documents and other writings to City upon written request. 6 Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of the City. Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City's employees, and Consultant hereby expressly waives any claim it may have to any such rights.

7. Interest of Consultant. Consultant (including principals, associates and professional employees) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant's services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant will not:
a. make a governmental decision whether to:

1. approve a rate, rule, or regulation;

2. adopt or enforce a law;

3. issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement;

4. authorize the City to enter into, modify, or renew a contract provided it is the type of contract that requires agency approval;

5. grant City approval to a contract that requires agency approval and to which the City is a party, or to the specifications for such a contract;

6. grant City approval to a plan, design, report, study, or similar item;

7. adopt, or grant City approval of, policies, standards, or guidelines for the agency, or for any subdivision thereof; or
b. serve in a staff capacity with the City and in that capacity participate in making a governmental decision as defined in 2 California Code of Regulations (“C.C.R”) § 18704(a) and (b) or perform the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City’s Conflict of Interest Code under 2 C.C.R. § 87302. (2 C.C.R. § 18700.3.)

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3 8. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant's field of expertise.

9. Indemnity. Consultant agrees to defend, indemnify and hold harmless the City, its officers, agents, employees and volunteers from and against any and all claims, demands, actions, losses, damages, injuries, and liability, direct or indirect (including any and all related costs and expenses in connection therein), arising out of the performance of this Agreement, except for any such claim arising out of the sole negligence or willful misconduct of the City, its officers, agents, employees or volunteers.

10. Insurance Requirements.
a. Consultant, at Consultant's own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies. To the extent that any portion of the following requirements are satisfied through excess or umbrella coverage, such coverage shall be maintained on the same terms as are required for the primary policies under this Agreement.
i. Workers' Compensation Coverage. Consultant shall maintain Workers' Compensation Insurance and Employer's Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers' Compensation Insurance and Employer's Liability Insurance in accordance with the laws of the State of California for all of the subcontractor's employees. Any notice of cancellation or non-renewal of all Workers' Compensation policies must be received by the City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Consultant for City. ii. General Liability Coverage. Consultant shall maintain commercial general liability insurance in an amount not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in

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4 an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
iv. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant's operations under this Agreement, whether such operations be by the Consultant or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than two million dollars ($2,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis. b. Policy Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a Best's rating of no less than A:VII and shall be endorsed with the following specific language:
i. The City of Pleasant Hill, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it.

If Consultant maintains higher insurance limits than the minimums specified herein, City shall be entitled to coverage for the higher limits maintained by the Consultant.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring Consultant.
iv. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers.
v. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the City.
c. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City's option, Consultant shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

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5 d. Certificates of Insurance and Endorsements. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement. e. Wasting Policies. No policy required herein shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).
f. Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from Consultant by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

11. Compliance with Laws. Consultant shall use the standard of care in its profession to comply with all applicable federal, state and local laws, codes, ordinances and regulations.

12. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of Pleasant Hill business license.

13. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Contra Costa, Martinez, California.

14. Written Notification. Any notice, demand, request, consent, approval or communication that either party desires or is required to give to the other party shall be in writing and either served personally or sent prepaid, first class mail. Any such notice, demand, etc. shall be addressed to the other party at the address set forth herein below. Either party may change its address by notifying the other party of the change of address. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of Pleasant Hill
100 Gregory Lane
Pleasant Hill, CA 94523-3323
If to Consultant: Holistic
4026 N Harding
Chicago, IL, 60618

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6 15. Consultant's Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement.
c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant's address indicated for receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant's business, City may, by written request by any of the above named officers, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant's representatives, or Consultant's successor-in-interest.

16. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between the City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.

17. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

18. Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder.

19. Litigation Expenses and Attorneys' Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys' fees.

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7 20. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

21. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement shall be permitted only with the express consent of the City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of the City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law.

22. Termination. This Agreement may be terminated immediately for cause or by either party without cause upon fifteen days' written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF PLEASANT HILL: CONSULTANT:

By: _________________________ By:

Ethan Bindernagel, City Manager Tom Alexander, Founder & CEO Business License #046734
APPROVED AS TO FORM: ATTEST:
__________________________ __________________________
Janet E. Coleson, City Attorney Lyone P. Conner, City Clerk Attachments: Exhibit A – Scope of Services and Schedule of Charges

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Prepared for Ethan Bindernagel and Ericka Mitchell of City of Pleasant Hill on 8/22/2023

EXHIBIT A

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Holistic
[email protected]
773.425.2555

CONTENTS
(Please click below to jump directly to any specific section of the proposal).

CONTENTS

HOLISTIC PROPOSAL SUMMARY

WHAT WE HEARD

HOLISTIC'S APPROACH

THE HOLISTIC SUBSCRIPTION OFFERING
CITY OF PLEASANT HILL x HOLISTIC OVERVIEW & TIMELINE

CUSTOMIZED TRAINING SESSIONS

RECOMMENDED WORKSHOPS
Addressing Unconscious Biases Leadership Training
Executive DEI Goal-Setting Session
WHAT DOES SUCCESS LOOK LIKE FOR CITY OF PLEASANT HILL?

PRICING

BACKGROUND ON OUR REPRESENTATIVES

TESTIMONIALS & REFERENCES

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Holistic
[email protected]
773.425.2555

HOLISTIC PROPOSAL SUMMARY

OVERVIEW - THE CHALLENGE
The City of Pleasant Hill, with a population of approximately 35,000 residents, is dedicated to becoming an "Employer of Choice" through a holistic approach to employee experience, leadership development, and the advancement of diversity, equity, and inclusion initiatives. This initiative involves evaluating the current state of the city's workforce through a baseline assessment, devising a comprehensive action plan for the upcoming year, and fostering sustainable, actionable projects. Effective communication strategies will play a pivotal role in engaging both internal and external stakeholders. The ultimate objective is to establish a lasting DEI and Employee Experience strategy that fosters equity, diverse perspectives, and transparent policies and procedures. Progress will be assessed through a re-measurement at the end of the year.

PROPOSED OFFERINGS
Full Holistic Analysis:
◦ Holistic will conduct a comprehensive evaluation of the current state of Diversity, Equity, and Inclusion (DEI) and Employee Experience within the City of Pleasant Hill.

Comprehensive Plan Development:
◦ Holistic will create a comprehensive action plan that addresses significant challenges for the upcoming year, including the establishment of a clear timeline for implementation.

Sustainable Action:
◦ Holistic will offer guidance and support to the City of Pleasant Hill in implementing sustainable, actionable, and targeted measures to address identified areas of improvement. And use technology data analytics software to assess the impact of

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Holistic
[email protected]
773.425.2555
implemented measures. By continuously collecting and analyzing data, we can make informed decisions, track progress, and adjust strategies in real-time.

Progress Evaluation:
◦ Holistic will conduct a follow-up evaluation at the end of one year to measure the effectiveness of the implemented measures and initiatives. This ensures that the initiatives remain aligned with the goals of the city's DEI and Employee Experience strategy.

Communication Plan:
◦ Holistic will assist in building a communication plan to engage both internal and external stakeholder, clearly communicating the City of Pleasant Hill's approach to their employees and community.

COSTS OVERVIEW
• Holistic Subscription Offering: $5,000/month for a 12-month engagement, which will include a baseline Full Holistic Analysis, a timeline and action plan development, 35-40 hours a month of consulting efforts throughout the year, and a re-measurement at the end of the first year.
• Training Offering: $7,500/month for 5 annual trainings, topic TBD.

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Holistic
[email protected]
773.425.2555

WHAT WE HEARD
The City of Pleasant Hill:
▪ DEI Training, Assessment, and Program Development: The City seeks a firm capable of providing comprehensive DEI training, assessment, and program development services.

They aim to identify appropriate training and strategies for DEI programming while creating a structured work plan to address DEI within the agency for its employees. ▪ Responsive and High-Level Customer Service: The selected firm is expected to demonstrate a high level of responsiveness and customer service. They should offer guidance to support the City's DEI initiatives effectively. ▪ Enhancing Workplace Culture: The City recognizes the importance of a strong DEI program in enhancing its already positive workplace culture. The firm's assistance is vital to achieving this objective.
▪ Public Sector Experience: The City values experience in providing services to public agencies. They are interested in firms with a proven track record of working with organizations in the public sector.

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Holistic
[email protected]
773.425.2555

HOLISTIC'S APPROACH
People matter.

Holistic deploys a series of proprietary tools and methodologies that help us assess partners' employee experience, with a focus on equity, inclusion, diversity, fairness, advancement, opportunity, trust, and consistency of treatment. We hone in on your challenges and apply methodological, urgent, sustainable, and practical solutions.

Everything we do is driven by our company values, which guide our engagements and our actions.

Our process is dynamic, so the details of every engagement are unique to the client, but in every case our objectives are the same. We seek to:
• Investigate the appropriate quantitative and qualitative data. • Make space for employees to share their perspectives without apprehension. • Support and augment the efforts of existing human resources and management personnel.
• Synthesize the insights gained from these efforts into an actionable and transparent DEI and employee experience strategy.

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powered by holistic
Holistic
[email protected]
773.425.2555

THE HOLISTIC SUBSCRIPTION OFFERING
Holistic structures all of its offerings as subscriptions. We will build you a customized subscription tailored to your needs.

As part of the subscription offering, a Fractional DEI resource consultant delivers ongoing consulting resources to the you, supported by the full suite of Holistic technologies. Our subscription offering, which is month-to-month, cancel anytime, is our preferred avenue for both accessing our technology resources and the world-class consultants who can help deploy these resources on behalf of your organization.

The nature of our subscription offering guarantees City of Pleasant Hill the best of both worlds – our comprehensive, data-driven analysis, which allows us a full lens of your organization’s challenges, supplemented by on-the-ground consulting resources that will support your organization’s implementation of these efforts, recommendations and actions.

The main elements included in YOUR Holistic subscription offering are:

FULL HOLISTIC ANALYSIS
Holistic will conduct a full analysis process that will allow us to analyze the entirety of the City of Pleasant Hill's current DEI and employee experience landscape. This will include sentiment analysis through surveys and/or focus groups, empirical analysis of HR and ATS data, and an organizational DNA assessment. This report will be delivered within three months of the start of the campaign, and will include a timeline / action plan to be implemented over the course of the rest of the year.

DEVELOPMENT OF A CITY OF PLEASANT HILL SPECIFIC DASHBOARD AND ANALYSIS TO

MEASURE DEI SUCCESS
Holistic will work with City of Pleasant Hill to define and measure key DEI goals and metrics, and provide analysis, action planning, timelining and additional resources that will help City of Pleasant Hill achieve its DEI and employee experience goals across the organization.

DEI FRACTIONAL RESOURCE

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Following the initial DEI Analysis, Holistic will partner with City of Pleasant Hill to provide customized consultation and facilitation resources. Areas of support include, but are not limited to, ERG development and support, and training consultation.

REANALYSIS:

Holistic's commitment to your organization's success extends beyond the initial analysis. We recognize that the DEI landscape is dynamic, and organizational needs evolve over time. To ensure your strategies remain aligned with your goals, Holistic offers periodic reanalysis services. These re-analyses, typically conducted on an annual basis, allow us to assess the impact of implemented measures, track progress, and adjust strategies as needed. By continuously collecting and analyzing data, we can identify emerging challenges and opportunities, ensuring that your organization's DEI and employee experience initiatives remain effective and adaptive.

COMMUNICATION PLAN:

Holistic understands the importance of effective communication in the successful implementation of DEI and employee experience initiatives. As part of your subscription offering, we will develop and execute a comprehensive communication plan. This plan includes regular updates, reporting on progress, and key milestone communications. It also involves engagement with your internal and external stakeholders, including employees and the broader community. Our goal is to foster a transparent and inclusive approach to communication, ensuring that the objectives and achievements of the DEI initiatives are well understood and embraced by all relevant parties.

ACCESS TO OTHER HOLISTIC TOOLS
All other Holistic tools, technologies, sample policies, best practice documents, communications materials and other resources are available as part of the ongoing subscription. Your fractional DEI resource will work with you to identify the places where these tools can be deployed on behalf of your organization. These tools include, but are not limited to:
• People First Demographic Analysis Tool

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• Holistic Pipeline Tool
• Internal Compensation Equity Analysis
• 360 reviews, Pulse Surveys, and other employee surveying • Entrance and Exit Surveying and Support

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CITY OF PLEASANT HILL x HOLISTIC

OVERVIEW & TIMELINE
Sample Timeline Overview of the First 5 Months
Data collection begins: City of Pleasant Hill shares HRIS and ATS data for the Full Holistic Analysis.

Company DNA interview and policy review: Holistic builds a baseline of understanding of company culture, current DEI focuses and initiatives, and strengths and areas of improvement specific to City of Pleasant Hill’s needs.

Employee Engagement Survey Building: Holistic will work with City of Pleasant Hill to create a custom employee engagement survey that will provide actionable feedback for City of Pleasant Hill’s employee base.

Data analysis process and report building: Holistic will utilize City of Pleasant Hill’s empirical, sentiment, and DNA data to build a custom DEI report.

Employee Engagement Survey Launch: Holistic will launch and facilitate the employee engagement survey while providing communications assistance to City of Pleasant Hill to maximize participation.

Training preparation: Holistic will collaborate with City of Pleasant Hill to customize their upcoming DEI training. Set regular meeting cadence: Biweekly meetings with City of Pleasant Hill’s DEI team to discuss ongoing needs.

Training 1: Holistic will provide City of Pleasant Hill with their first customized, DEI training.

Employee engagement survey tool: Holistic will provide an interactive dashboard with City of Pleasant Hill’s employee engagement survey results.

Core team readout: Holistic will provide the first analysis report readout to the core team and will collaborate to customize messaging for all staff and leadership audiences.

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Sample Timeline Overview of the First 5 Months
All staff readout: Holistic will facilitate an all-staff readout to support staff fluency and organizational transparency in DEI efforts.

Goal setting: Holistic will work with City of Pleasant Hill to transform Full Holistic Analysis DEI recommendations into a short and long-term DEI plan.

Tool access: City of Pleasant Hill will have access to Holistic’s Hiring Pipeline Tool and Workforce Calculator Tools.

Leadership goal review session: Holistic will co-facilitate a leadership goal setting session with City of Pleasant Hill to build Leader buy-in and awareness of DEI initiatives.

Foundation building: Holistic will begin relationship building with additional stakeholders in the ongoing DEI plan. An expanded company DNA review and consultation on structure-building will begin. Holistic will provide ongoing consulting services for City of Pleasant Hill’s next steps.

What Happens Next?
These are potential tools that City of Pleasant Hill might access in the future, following the initial period of analysis and action.

Transparency tools & resources: Education assistance:

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Holistic will provide
communications assistance and
dashboards related to
transparency, such as Holistic’s
Public Facing Report.

Opportunities for customized
training to your staff informed by
data from our analyses.

Ongoing metric tracking:

Quarterly employee base and
pipeline tool updates are included
in your subscription plan.

DEI integration:

Holistic will help you provide
customized resources such as a
City of Pleasant Hill policy and
culture specific DEI Toolkit and a
DEI lens to support employees
across levels in making inclusive
and equitable decisions that
support diversity-related goals.

ERG or DEI Committee building
and support: Holistic can provide
assistance with supporting
employee resource groups and
utilizing these groups as DEI
ambassadors for City of Pleasant
Hill.

And more!
Holistic will utilize the consulting
hours in your subscription plan to
work towards data-informed
projects important to you and in
support of a sustainable, diverse,
equitable, and inclusive work
environment.

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CUSTOMIZED TRAINING SESSIONS
Holistic offers a comprehensive training solution suite which is completely customizable based on our clients' experiences, data and needs. We recommend supplementing the ongoing DEI resource work with an agreed upon number of trainings, spread out over the course of the our engagements, and focused on different key groups, constituencies or issue areas. A full list of trainings is available here.

Holistic will work with with client companies to identify which trainings we will implement. If training is involved, as Holistic recommends, then one of the first elements of the engagement will be a meeting with Holistic's training team, led by Lisa Alvarado, to determine a schedule and desired trainings.

Every Holistic training is implemented as part of a three part process:

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Holistic trainings are offered on a stand-alone basis or can be woven into other engagements.

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RECOMMENDED WORKSHOPS
Holistic recommends the following training topics for City of Pleasant Hill:

Addressing Unconscious Biases Leadership Training
Addressing Unconscious Bias focuses on equipping employees with the necessary tools to identify, combat, and manage unconscious biases in the workplace to create a more equitable work experience for all. Specifically, this session focuses on increasing mindfulness and experience with addressing both our own implicit bias, and the bias of other employees from a position of leadership. Leaders have a tremendous amount of influence when it comes to the consequences of their own biases, as positions of power can enact change and guide the values of their whole jurisdiction. This training targets ways that this influence can be positively directed, explore how this concept influences daily interactions, and create a plan for addressing past and future instances of bias in action. The result is that employees feel equipped to prepare and practice for potential conversations pertaining to unconscious biases.

Executive DEI Goal-Setting Session
Demonstrating the value of diversity and inclusion to executive leadership and crafting a strategy for DEI through the lens of leadership can pose a major challenge to many organizations. By initiating an open dialogue in the right environment, companies can address DEI and benchmark their progress in a thoughtful and thorough fashion. This begins with understanding a company’s own set of initiatives and placing these practices in context with competitors, industry, and best practices.

Holistic acts as an external third party and catalyst that partners with companies to guide them through this process. Holistic’s CEO and Founder, Tom Alexander, works alongside our DEI Executive Mentor, closely to understand relevant issues. Through a series of pre-event research, both qualitative and quantitative, they are able to identify areas of struggle and gauge the current state of the company.

This allows them to facilitate a discussion and workshop session that lets leaders talk through key issues and concerns, devise creative and feasible ideas, and walk away with real action items involving the role of measurement to move the needle on employee engagement.

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WHAT DOES SUCCESS LOOK LIKE FOR CITY OF
PLEASANT HILL?
Thinking about and working toward success – and imagining and building toward a better future – is a key element of the Holistic approach. In doing so, we work with clients to articulate what will make for a successful engagement, and how that will positively affect the company and its employees in the future.

Holistic and City of Pleasant Hill have communicated that success looks like:
◦ Diverse and Equitable Policies: Success would involve the development and implementation of policies and procedures that promote diversity, equity, and inclusion at all levels of the organization.
◦ Enhanced Employee Experience: Success is reflected in an improved employee experience, where employees are satisfied with their work environment, feel a sense of belonging, and are engaged in their roles.
◦ Clear and Measurable Progress: Success also means that the City has made measurable progress in its DEI initiatives, as evidenced by data and key performance indicators. ◦ Positive Community Impact: The City's success would extend to its community, where the positive workplace culture and DEI initiatives positively impact the services provided to residents and constituents.

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PRICING
This proposal offers a combination of Holistic's subscription and training resources, at a total cost of $7,500/month. It is made up of two elements: a subscription offering and a training offering.

The complete Holistic subscription is offered at a rate of $5,000 per month for 35-40 hours/month of focused consultation, including all technology, resources, and supportive elements. The solution comes with a twelve-month minimum commitment; after that it is month-to-month, cancel anytime. It includes Holistic's analysis, reporting, all consultation and development time, and all other resources that will be focused toward achieving the City of Pleasant Hill's DEI goals. This effort will include both the Full Holistic Analysis as well as the reporting on it, and also the construction and execution of a comprehensive DEI plan.

Element QTY Price per month
Fractional DEI Resource / Subscription
Product
Includes full audit of DEI profile, 35-40 hours a
month of implementation and, consulting efforts.

All reporting, analysis, and team support.
12 $5,000.00
Subtotal $60,000.00
Monthly Fee $5,000.00
Additionally, as part of this engagement, Holistic will offer the City of Pleasant Hill 5 training sessions per year, focus and audience to be determined, in support of and informed by the research from our Full Holistic Analysis and our ongoing fractional DEI resource and subscription efforts. The trainings will be offered at a reduced price, and the fee will be spread over the duration of the ongoing relationship. The fee for the training will be $2,500/month, and is available in conjunction with the subscription project.

Element Qty Price per session

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Training
Selected to suit the organizational needs and customized in conjunction with your team
5 $7,500.00
Subtotal $37,500.00
Discount -$7,500.00
Monthly Fee $2,500.00
Total $30,000.00

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BACKGROUND ON OUR REPRESENTATIVES
At Holistic, we believe in diversity in every regard and use a team approach on all of our engagements. Clients will frequently get to know five or six different teammates through the course of their engagement, benefitting from the knowledge and perspective each of our teammates brings to the table. Take a Look at Our Diverse Team to see the breadth of experiences and backgrounds we represent.

YOUR PROPOSED PROJECT TEAM

OVERSIGHT
Tom Alexander
(he/him)
Co-Founder and CEO
Tom Alexander is Founder and CEO of Holistic, a people
analytics company, devoted to the improvement of the
employee experience and helping companies grow by
developing a roadmap and timeline for positive change. His role includes complete operation of the young startup. His work is centered around inclusion, and the fostering of a more diverse, more equitable, more inclusive world.

Previously, Tom was Chief Operating Officer for 1871, one of the largest technology incubators in the United States.

His role included the operation of a facility that houses hundreds of startups, business development efforts
focused on integrating 1871 into the Chicago technology economy, and external relations efforts with government and media partners.

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YOUR PROPOSED PROJECT TEAM

CLIENT LEAD
Lisa Alvarado
(she/her)
Managing Director
Lisa’s passion for Diversity, Equity and Inclusion grew organically from her graduate education in the historical study of race, ethnicity, and gender. She has a unique
perspective to bring to DEI work as the issues we tackle in this space today have roots in historical movements and systems of inequity. As an empathetic listener and
educator Lisa promotes candid discussion, self-reflection, and learning.

Lisa has 13 years of experience as a DEI Strategist and HR Professional across industries including Business
Consulting, Philanthropy, Public Health, Education and
Technology. Her strong suites include; Executive coaching, Training & Development, public speaking, facilitating tough conversations, and professional writing - both academic and promotional.

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YOUR PROPOSED PROJECT TEAM

CLIENT LEAD
Guthrie Blechman
(They/Them)
Associate Director of Client Services
Guthrie Blechman takes a strengths-based, inclusive
approach to consulting and facilitation. Their DEI
framework is influenced by their work in mental health and homelessness services and behavioral health research. As a creative writer, Guthrie focuses on projects that highlight their diverse and powerful transgender and queer
communities. Guthrie has earned a B.A. in Psychology and an M.F.A. in Creative Writing, and served as a 2021 Lambda Literary Fellow for fiction writing. They are a lifelong learner in the areas of racial justice and disability accessibility and advocacy.

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YOUR PROPOSED PROJECT TEAM

ASSOCIATE
Diandra Sarr
(She/They)
Operations Associate
Diandra undertook a few research opportunities,
particularly her time in a collaborative autoethnography research, where she and a team of former students and
supervisors investigated and conducted research on WOC
identity, feminism, womanism, and solidarity in WOC
educational spaces. She also received multiple trainings both as a student leader for Student Diversity Multicultural Affairs at Loyola University of Chicago and her time with the Network, where she conducted professional domestic
violence prevention and intervention training programs in the greater Chicago area. Through her skills in training curation and in combination with her studies as an
anthropology student, examining global processes in
diverse populations, she gained knowledge and technical skills in creating social justice programming, events,
workshops, and training. Thus, Diandra possesses an
informed understanding of unconscious bias, cultural
competence, microaggressions, belonging, and allyship,
where she aspires to implement better content and
facilitation training and streamline the business
development side of Holistic.

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TESTIMONIALS & REFERENCES
At Holistic, our goal is that every client can be a resource for future clients. We are building a network and are glad to provide contact information and connections for any of our existing clients, who can be seen here.

Here are a few testimonials from partners:

Tamiya Aurel
Vice President, Human Resources,
Diversity, Equity & Inclusion
United Way of Metro Chicago
"Since we began our engagement with Holistic, we
have a much clearer vision of what the future culture of United Way of Metro Chicago will be. It has been
refreshing to be able to customize our suite of services to match our immediate needs. The Holistic team has
definitely changed my view on consultancy. "
[email protected]
Jen Meza
VP of People
Yello
"We were excited to partner with Holistic to be able to access their wealth of knowledge and insight on
diversity, equity, and inclusion. For any organization
that doesn't yet have a dedicated internal team focused solely on DEI, Holistic is a fantastic partner to use data and insight to guide you in what changes you can
make that will have the most impact on diversity and
inclusion in your organization."

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Dr. Tanjia Coleman
DEI Lead
Northshore University Medical Center
"I’ve worked with a lot of different engagement firms
in my career being part of Fortune 500
organizations. Holistic brings a fresh view point and
perspective to engagement because their
organization looks at each team member as a whole
individual not just a subset of who you are at work
but really who you are in the ecosystem of work and
your life. Holistic makes it their business to ensure
that all layers are unveiled to ensure all elements of
engagement are considered. They have created the
platform to access the culture and the impact on
team members from a holistic view point. This
ensures each team member is part of an
organization that is providing the best day-to-day
work experience for their team members and for
that I am eternally grateful."
[email protected]

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FOLLOW US ON SOCIAL MEDIA

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CITY COUNCIL STAFF REPORT
Meeting Date: October 07, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___-24 AUTHORIZING THE CITY

MANAGER TO EXECUTE AN AGREEMENT WITH THE

RECREATION AND PARK DISTRICT TO PROVIDE A LOAN IN THE
AMOUNT OF $240,000 TO PAY FOR AN EMERGENCY GENERATOR

AT THE PUBLIC SERVICES CENTER AND COMMUNITY CENTER

SYNOPSIS
The City Hall/Public Services Center (PSC) & Community Center Emergency Generator Project provides for a shared generator to produce backup power to the PSC and the Community Center during power outages.

The purpose of this item is for the City Council to authorize a no-interest, short-term loan to the Recreation and Park District for its fair share cost of the generator.

The Budget Committee reviewed staff’s request for this no-interest, short-term loan and recommends the City Council adopt the proposed resolution.

DISCUSSION
Background
On June 17, 2024, the City Council approved the Fiscal Year (FY) 2024-2029 Capital Improvement Program (CIP), which included the City Hall/Public Services Center & Community Center Emergency Generator Project as a funded project. The PSC & Community Center emergency generator will provide a reliable source of backup power to the PSC and the Community Center during power outages. The City and/or the Recreation and Park District may need to activate the Emergency Response system during power outages caused by an earthquake or a major weather event. Power for the backup generator could be maintained for a week or longer, depending on deliveries of fuel for the generator.

At the time of the CIP adoption, the City was in negotiation with the Recreation and Park District on cost apportionment for the shared generator, but no agreement had been formalized. To ensure the viability of the project, the approved CIP reflected the City fully funding the generator project, utilizing available American Rescue Plan Act (ARPA) funds.

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Analysis
The Recreation and Park District is seeking a three-year, no-interest loan totaling $240,000 from the City’s General Fund to pay for its fair share (50%) of the cost of the generator ($480,000).

The City cannot utilize ARPA funds for this loan, as all ARPA funds, including loans, must be expended by December 31, 2026, before the end of the loan term. Staff has confirmed with the Finance Division that there are sufficient funds in the General Fund for this three-year loan. The corresponding ARPA funds identified in the CIP for this project will be returned to the ARPA fund for use on other authorized projects.

The City has historically extended no-interest loans to our community partners, most recently to the Pleasant Hill Library Foundation to cover costs for shelving and other items for the Pleasant Hill Library. Similar to the Pleasant Hill Library, this project would have a benefit for the entire City in case of a power outage or an emergency, since the generator can assist with planning, housing, and recovery during an incident.

Acceptance of this proposal by the City Council will authorize $240,000 from the General Fund for a three-year, no-interest loan to the Recreation and Park District for the Public Services Center (PSC)/Community Center Emergency Generator Installation Project.

The Budget Committee reviewed staff’s request for this short-term loan and recommended the City Council adopt the proposed resolution. If approved, staff anticipates construction beginning mid-December 2024 and concluding by April 2025. The first loan payment of $80,000 would be due 15 days after project completion and then annually thereafter until the loan is repaid in full.

Councilmember Flaherty inquired whether the District could repay the loan sooner, if the voter bond measure for the Recreation and Park District passes this November. Michelle Lacy, General Manager for the Recreation and Park District, was amenable to the request, but noted that she would need to work with her staff to finalize the details, assuming the bond measure passes.

FISCAL IMPACT
The requested $240,000 loan, if approved, would be allocated from the General Fund, subject to the proposed terms of the loan agreement between the Recreation and Park District and the City.

Given the anticipated short-term nature of this loan, City Staff does not anticipate the proposed temporary use of General Fund money will affect City operations and/or the delivery of City services.

PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department.

The agenda and staff report are posted on the City’s web page.

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RECOMMENDED CITY COUNCIL ACTION
Adopt Resolution.

ALTERNATIVES TO RECOMMENDED ACTION
None Recommended.

ATTACHMENT(S):

Proposed Resolution
Loan Agreement
Prepared by: Ann James, Public Works Director
Reviewed by: Erick Cheung, Finance Manager
Approved by: Ethan Bindernagel, City Manager

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RESOLUTION NO. -24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE

RECREATION AND PARK DISTRICT TO PROVIDE A LOAN IN THE AMOUNT OF $240,000 TO PAY FOR AN EMERGENCY GENERATOR AT THE PUBLIC SERVICES

CENTER & COMMUNITY CENTER
WHEREAS, On June 17, 2024, the City Council approved the Fiscal Year (FY) 2024-2029 Capital Improvement Program (CIP), which included the City Hall/ Public Services Center (PSC) & Community Center Emergency Generator as a funded project; and WHEREAS, the City Hall/Public Services Center (PSC) & Community Center Emergency Generator Project provides for a shared generator to provide backup power to the PSC and the Community Center during power outages; and
WHEREAS, the City and/or the Recreation and Park District may need to activate the Emergency Response System during power outages caused by an earthquake or a major weather event; and the City Hall/PSC & Community Center Emergency Generators Project will provide backup electrical power system for both buildings and allow staff from both agencies to respond in a more efficient and safe manner to an emergency situation; and WHEREAS, the Recreation and Park District is requesting the City’s temporary financial assistance by providing a no-interest, short-term loan in the amount of $240,000 to pay for its fair share of the generator, that the District will repay over a term of three years; and WHEREAS, the City of Pleasant Hill recognizes the contributions of the Recreation and Park District, and values the collective commitment to achieving the vision of providing safety for all residents; and
WHEREAS, City staff has prepared a Loan Agreement (“Agreement”) that clarifies the terms under which full repayment of the loan must occur, including a provision that mandates repayment within three years from the date of completion of the Project.

NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill that,
SECTION 1. Recitals. The above recitals are incorporated herein by reference.

SECTION 2. Authorization for the City Manager to Execute the Agreement. The City Council hereby authorizes the City Manager to execute a Loan Agreement with the Recreation and Park District, attached as Exhibit A to this resolution, for a total amount not to exceed $240,000, and subject to the terms and conditions contained therein. [Signatures on the Following Page]

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ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 7
th day of October, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
MATTHEW RINN, Mayor
ATTEST:

LYONE P. CONNER, City Clerk

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CITY COUNCIL STAFF REPORT
Meeting Date: October 07, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___- 24 APPROVING THE

APPROPRIATION OF AMERICAN RESCUE PLAN ACT FUNDS TO

FUND ADDITIONAL PROJECT SCOPE FOR THE POLICE

DEPARTMENT UNDERGROUND STORAGE TANK REPLACEMENT

PROJECT AND AUTHORIZE THE PUBLIC WORKS DIRECTOR TO
EXECUTE A CONSTRUCTION CHANGE ORDER WITH PETROANALYTICAL, INC.

SYNOPSIS
The Police Department Underground Storage Tank Replacement Project provides for the removal and disposal of the existing, single-walled Underground Storage Tank (UST) system located at the rear parking lot and installing a new, double-walled UST in compliance with State regulations.

The purpose of this item is to consider an appropriation of available American Rescue Plan Act (ARPA) funds to pay for additional project scope and to seek authorization to execute a construction change order with Petro-Analytical, Inc. for the work.

The Budget Committee reviewed staff’s request on September 18, 2024, for an appropriation of $468,500 in available ARPA funds to complete the project and recommends the City Council adopt the proposed resolution.

DISCUSSION
Background
On September 25, 2014, the California State Senate passed Senate Bill (SB) 445, requiring all single-walled UST’s designed and constructed before January 1, 1997, to be permanently closed no later than December 31, 2025. According to the single wall (SW) UST Health and Safety Code Section 25299, all SW UST’s that are not removed by this date will be red tagged by Contra Costa Health Services (CCHS) and subject to financial penalties of $500 to $5,000 per day. The existing UST system, designed in 1996 and installed in 1997, consisted of a 12,000- gallon, single-walled tank, related piping, a fuel pump, fuel island, and overhead canopy. As such, CCHS notified the City that the UST qualified for mandatory replacement and therefore must be closed by December 31, 2025.

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The City of Pleasant Hill Police Department Underground Storage Tank Replacement Project which was identified in the approved Capital Improvement Plan (CIP) FY 2022 – 2027, includes removal and disposal of the existing, single-walled UST system located at the rear parking lot, and installation of a new, double-walled UST, in compliance with State regulations. The approved CIP allocated $1,200,000 in ARPA funds for this project, and on October 16, 2023, the City Council awarded the construction contract to Petro-Analytical, Inc.

The original scope of work (See Exhibit A) included the removal and replacing of the existing 12,000-gallon tank, canopy, dispenser, and associated piping. In addition, the contract called for a new leak detection system and inventory control system. The contract documents called for the new, double-walled tank to be installed in the same location as the existing, single-walled tank.

Analysis
Unexpected, differing site conditions, encountered in the field, required revisions to the original contract scope (See Exhibit B); the resulting change order work included:
• Existing UST closure in-place
• Soil Management
• Water Management
• New UST location
• Site Restoration
During excavation for the UST removal, the contractor discovered the Police Department’s water main was 30” closer to the existing tank than was identified by CCWD, and excavation was halted due to safety concerns. In order to protect the integrity of the water main, it was necessary to adjust the original scope of work. Permits were obtained from the regulatory authorities and the project shifted to a “closure in-place” approach in lieu of the original removal and replacement concept. The existing, inert (filled with concrete) UST was cleaned, degassed, certified as clean, and left in its original location. While the City completed the closure in-place permitting process with the regulatory agencies, dewatering was required to keep the existing empty tank (prior to being filled with concrete) from floating in the continuously recharging groundwater and potentially damaging the water main.

The closure in-place of the existing tank necessitated installing the new double-walled tank in a new location. The contractor identified the area adjacent and perpendicular to the single-walled tank’s location as a suitable alternative, and the new site was excavated and shored.

Groundwater continued to recharge into the new site, requiring continuous dewatering; 21,000 gallons of groundwater were transported from the new site and properly disposed of. Additional work at the new location included the testing, transport, and disposal of the excavated soil; the installation of shoring, and a hold-down apparatus to protect the integrity of the trench and provide stability to the new tank. The excavation was then backfilled with gravel. The new tank was filled with 10,000 gallons of freshwater ballast again to keep the tank from floating in a pool of recharging groundwater.

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Based on a very strong odor associated with the excavated soil and groundwater, the soil and groundwater were stockpiled onsite pending analytical results. Per our UST permit requirements, and at the direction of the Contra Costa County Environmental Health department, all excavated soil and stored groundwater was managed as “contaminated” per protocol pending analytical results. Soil and groundwater samples were obtained per code, and a laboratory analysis was performed with results evaluated by a professional geologist. All analytical results were deemed favorable with no remediation activities required by the regulatory agencies. Approximately 650 tons of excavated soil was then loaded, transported, and appropriately disposed of in Vacaville.

The new, double-walled tank was installed on August 1, 2024, and all regulatory testing is ongoing, as is the installation of all piping, the new fuel dispenser, the new canopy, and site restoration. Repaving of the rear parking lot will be completed as part of the City’s upcoming pothole repair project. All work is expected to be completed by the end of October 2024.

Staff anticipates a do-not-exceed cost of $468,500 to complete all change order work, (see attached Exhibit B) and requests the change order work be funded from available ARPA funds.

Staff has confirmed with the Finance Division that there are sufficient ARPA funds to pay for the change order work (See Exhibit C).

On September 18, 2024, the Budget Committee reviewed staff’s request for an appropriation of $468,500 in available ARPA funds to complete the project and recommended the City Council adopt the proposed resolution.

FISCAL IMPACT
There is no fiscal impact to the General Fund as this change order will be funded by available American Rescue Act Funds.

PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department.

The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt Resolution.

ALTERNATIVES TO RECOMMENDED ACTION
None Recommended
ATTACHMENT(S):

Proposed Resolution
Exhibit A – Original Scope of Work
Exhibit B – Change Order Request

10.3 Packet Pg. 167
Exhibit C – ARPA Projects and Programs Summary
Prepared by: Ann James, Public Works Director
Reviewed by: Erick Cheung, Finance Manager
Approved by: Ethan Bindernagel, City Manager

10.3 Packet Pg. 168
RESOLUTION NO. ____-24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

APPROVING THE APPROPRIATION OF AMERICAN RESCUE PLAN ACT FUNDS TO

FUND ADDITIONAL PROJECT SCOPE FOR THE POLICE DEPARTMENT

UNDERGROUND STORAGE TANK REPLACEMENT PROJECT AND AUTHORIZE THE

PUBLIC WORKS DIRECTOR TO EXECUTE A CONSTRUCTION CHANGE ORDER WITH PETRO-ANALYTICAL, INC.

WHEREAS, the City has adopted the FY 2022 – 2027 Capital Improvement Plan, which includes the Police Department Underground Storage Tank Replacement Project, and; WHEREAS, the Police Department Underground Storage Tank Replacement Project provides for the removal and disposal of the existing, single-walled Underground Storage Tank (UST) system located at the rear parking lot and installing a new, double-walled UST in compliance with State regulations; and
WHERAS, due to unexpected, differing site conditions, the City must revise the original contract scope to include necessary change order work, including, existing UST closure in-place, soil management, water management, a new UST location, and site restoration to complete the project; and
WHEREAS, staff has determined there is available budget in the American Rescue Plan Act fund to include the change order work required to complete the Police Department Underground Storage Tank Replacement Project; and
WHEREAS, on September 18, 2024, the Budget Committee reviewed the proposed change order and recommended the City Council approve the request to appropriate available ARPA funds to pay for the change order work required to complete the project.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill as follows:

1. An appropriation of $468,500 from the American Rescue Plan Act fund to the Police Department Underground Storage Tank Replacement Project is authorized for the project change order work.

2. The Public Works Director is authorized to execute a construction change order in the amount of $468,500 for change of scope of work as part of the Police Department Underground Storage Tank Replacement Project.
[Signatures on the Following Page]

10.3.a
Packet Pg. 169
ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 7
th day of October, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
MATTHEW RINN, Mayor
ATTEST:
__________________________________
LYONE P. CONNER, City Clerk

10.3.a
Packet Pg. 170
PETRO-ANALYTICAL, INC.

P.O. BOX 2301 ORINDA, CA 94563 PHONE: 925.253.0591 Email: [email protected] California Contractors License #843221 General Engineering A October 6, 2023
City of Pleasant Hill
Attn: Ann James
310 Civic Dr.

Pleasant Hill, CA 94523
Re. Police Dept. fueling system replacement proposal
Dear Ann James:

Thank you for your request for Petro-Analytical, Inc (PAI) to provide a lump sum proposal for the design/build project to remove and replace the gasoline fueling system at your Police Dept. facility (Project). This proposal supersedes any previous proposals.

The following are the primary Project details:

1. New underground storage tank (UST) is to be 12,000 gal. nominal capacity

2. New system to include new UST, piping, dispenser, islands and leak detection system

3. New system to include vapor cleansing apparatus per BAAQMD requirements

4. Project area surface area to be restored to existing conditions

5. Project report will be prepared, incl. all project removal and installation documentation Project Technical Scope of Work

1. Provide design/engineering services for the new UST system installation and existing UST system removal

1.1. Pre-design concept, scoping, project management

1.2. Mechanical, electrical, structural engineering

1.3. County, Fire and BAAQMD permit drawings and permit applications

1.4. Apparatus submittals and shop drawings

1.5. Health & Safety Plan

1.6. Site logistics

1.6.1. Excavation layout

1.6.2. UST lift plan

1.6.3. Schedule

2. Remove and dispose of existing fueling system

3. Remove and store on-site existing canopy

4. Rinse, excavate, remove and dispose of existing UST and associated piping

4.1.1. Per County, Fire and BAAQMD permit requirements

4.2. Remove and dispose dispenser and leak detection electrical systems

4.3. Remove and dispose existing dispenser and island

4.4. Remove and dispose of existing north sidewalk

5. Provide limited environmental services

5.1. Provide sampling, analytical and reporting services for UST system closure

5.2. Professional Geologist sampling and reporting

5.3. Samples to be obtained by Geologist from vacated UST excavation and pipe route to dispenser

5.3.1. Up to four (4) samples from UST area

5.3.2. One (1) sample at dispenser area

5.3.3. Up to two (2) samples from soil stockpile (on-site)

5.3.4. Up to seven (7) samples total

5.3.5. Analytical suite per State Water Resources Control Board guidelines Exhibit A 10.3.b
Packet Pg. 171
PETRO-ANALYTICAL, INC.

P.O. BOX 2301 ORINDA, CA 94563 PHONE: 925.253.0591 Email: [email protected] California Contractors License #843221 General Engineering A

5.4. Samples to be analyzed on normal 5-7 day turnaround time

6. All new fuel system apparatus to be compliant with Assembly Bill 2481 and AQMD/CARB requirements

7. Provide and install new 12,000 gal. UST

7.1. Double-wall, fiberglass UST

8. Shore and excavate designated area

8.1. Provide and install UST bedding

8.2. Provide crane/excavator for tank setting

8.3. Provide and install backfill to tank top and ballast if necessary

8.4. To be installed per project drawings

8.5. Provide and install excavation site security fencing

9. Provide and install new UST apparatus

9.1. Sumps, fill ports and appurtenances

10. Provide and install new underground piping

10.1. Fuel supply, return and vent piping

10.2. Vent transition sump

10.3. Pipe transition at ‘under dispenser containment’ system

11. Provide Enhanced Leak Detection (ELD pre-testing)

12. Provide and install new fueling dispenser

12.1.Explosion-Proof Junction Box

12.2.E25 Compatibility

12.3.Enhanced Capacity

12.4. Pulse Output Interface Board

12.5.Internal Filter

12.6. Proportional Solenoid Valve

12.7.Ethernet Switch

12.8. iMeter2

12.9. Select Gen 2 Phase 2

12.10. One-side hose hanger

13. iX Fleet IDT w/ RFID reader electronic entry system for inventory control

13.1.1. RFID tag cards (25)

14. Provide and install vapor recovery system

15. Provide and install ‘under dispenser’ apparatus

16. Provide and install new electrical requirements

16.1. From dispenser island to existing Veeder Root area

16.1.1. Leak detection system

16.1.2. Overfill alarm

17. Provide new vapor cleansing system

17.1.Clean air separator

17.2.To be installed at new UST vent line

18. Provide and install new leak detection system

18.1. AB2481 compliant

18.2. Vacuum, liquid and hydrostatic sensors per design

18.3.Inventory control via probe

18.4. Overfill alarm

18.5.Console to be installed in same location as existing

18.6. System programming and certification

18.6.1. System programming for remote BMS connection by others

19. Provide and install system restoration

19.1.Tank top pad per design

19.2. North sidewalk and dispenser island

19.3. Dispenser protection bollards if required

10.3.b
Packet Pg. 172
PETRO-ANALYTICAL, INC.

P.O. BOX 2301 ORINDA, CA 94563 PHONE: 925.253.0591 Email: [email protected] California Contractors License #843221 General Engineering A

19.3.1. Up to four (4)

20. Reinstall existing canopy to match current installation techniques

21. Provide Enhanced Leak Detection (ELD final testing)

22. Provide fuel system startup and functional testing services for new system

22.1. New fuel by owner

23. Provide project reports

23.1.Record drawings

23.2. System installation report

23.3. UST removal/closure report

23.4. Personnel training

23.5. UST regulatory paperwork reporting and CERS database updates Based on the above we propose to perform the project scope of work as detailed above, and subject to the clarifications and exclusions described herein, for the lump sum $1,198,910.00.

Clarifications:

1. Fee proposal is valid until October 20, 2023.

2. Specific trade field labor subject to prevailing wage per DIR requirements.

3. Base proposal includes freight charges and sales taxes

4. Bond and insurance premiums per Agreement requirements are included.

5. CAD topographic, elevation, civil and other relevant drawings of the work area will be provided by owner prior to design commencement.

6. All work to be performed per PAI project drawings, specifications and submittals.

7. Product level in existing UST to be <6” at time of removal. Existing product removal/transfer by others.

8. Proposal does not include any design, professional engineering or drawing work other than described herein and is based on observable site conditions at time of proposal.

9. Local AHJ (Fire Dept. and Health Dept.) and AQMD permit fees are included.

10. Adequate and safe workspace will be provided, incl. but not limited to all excavation and shoring areas, work vehicles, deliveries, soils stockpiling, shoring apparatus staging, UST area access.

11. Excavated soil to be stockpiled on site for reuse.

12. Scope of work assumes existing system components to remain are suitable for continued or reuse, including but not limited to canopy, house power, tank pad, etc.

13. Existing UST bottom pad to remain and be reused. Pad is presumed to be no larger than 12’W x 40’ L.

14. Source (house LV) power (panels/dispenser/controls/lighting) to be provided by owner.

15. One (1) year parts and labor warranty period shall begin one day after delivery/work; mechanical equipment warranties shall be as stated by manufacturers.

Exclusions:

1. Contaminated soil and/or groundwater assessment, treatment, removal, and disposal

2. Proposal assumes all soils work is “in the clean”. Scope of work excludes, for example but not limited to, subsurface contamination, archeological/historical discovery, hazardous materials, obstructions, dewatering, groundwater, unstable soil, all other unknown conditions.

3. Scope of work changes due to Code/regulatory changes/interpretations or additional owner requirements.

4. Demolition (other than described in Scope of Work herein)

5. PAI will not be responsible for project delays due to events out of its control, for example but not limited to weather, code changes, Regulatory/owner scope of work changes, force majeure events, hurricanes, floods, earthquakes, war, terrorism or threats of terrorism, civil disorder, labor strikes or

10.3.b
Packet Pg. 173
PETRO-ANALYTICAL, INC.

P.O. BOX 2301 ORINDA, CA 94563 PHONE: 925.253.0591 Email: [email protected] California Contractors License #843221 General Engineering A disruptions, fire, disease or medical epidemics or outbreaks, and curtailment of transportation rendering the work inadvisable, commercially impracticable, illegal, or impossible.

6. BMS or other remote annunciation services. New fueling system will be made-ready for BMS connectivity by others.

7. Paintings, coatings or protection of existing or new finishes

8. ADA, police services, employee, or other facility access/egress evaluation or accommodation

9. Hazardous material handling, other than UST cleaning rinsate

10. Removal and relocation of existing utilities.

11. New fuel, temporary fuel, temporary fueling apparatus.

Thank you for the opportunity to provide this proposal. We look forward to completing this project with you. If you have any questions, please feel free to reach me directly @ 925.528.9998.

Best Regards,
Petro-Analytical, Inc.

K.W. ‘Bud’ McCuaig
KWM:rw
Attachments:
• Form of Agreement (unsigned)
• Project SOQ information
• Project narrative, schedule forecast and project experience

10.3.b
Packet Pg. 174
PETRO-ANALYTICAL, INC.

P.O. BOX 2301 ORINDA, CA 94563 PHONE: 925.253.0591 Email: [email protected] California Contractors License #843221 General Engineering A September 16, 2024
City of Pleasant Hill
Attn: Ann James
310 Civic Dr.

Pleasant Hill, CA 94523
Re. Police Dept. fueling system replacement COR detail
Dear Ann James:

Thank you for your inquiry re. the scope of work transition from UST removal to UST ‘closure in-place’ on the City of Pleasant Hill Police Dept. fuel system replacement project (Project).

We have prepared the following table detailing the original scope of work tasks which were completed associated with the UST removal, and any correlating financial offsets. Per below, the standby offsets were considered in the development of the change order request, effectively ‘crediting’ those costs against the minor remaining UST removal tasks.

SUMMARY
Costs associated with ‘Standby’ or ‘Delay” time awaiting regulatory approval for the closure in-place effectively offset minor remaining original scope of work tasks and associated costs. The existing UST was ~65% ready for disposal at the time of water line proximity observation. All work was placed on standby pending resolution.

These ‘net’ costs were calculated into the COR budget report presented on 8/30/24. (Similarly, only the ‘net’ costs for the piping run for the new UST were presented in the 8/30/24 report) Please see detail below).

All other costs presented represent additional work related to out-of-scope tasks:
 Dewatering
 Soils management
 Contamination evaluation
 Restoration
As of 9/16/24 we do not anticipate any further out-of-scope tasks or costs.

DETAIL
UST removal tasks Tasks
completed
Offset
Permitting  Work completed (no offset)
Permit Fees  Work completed (no offset)
Utility search  Work completed (no offset)
Mobilization  Work completed (no offset)
A/C removal  Work completed (no offset)
Canopy removal  Work completed (no offset)
UST excavation layout  Work completed (no offset)
Exhibit B 10.3.c
Packet Pg. 175
PETRO-ANALYTICAL, INC.

P.O. BOX 2301 ORINDA, CA 94563 PHONE: 925.253.0591 Email: [email protected] California Contractors License #843221 General Engineering A Excavation/Shoring/UST demo
and offhaul (partial)
65% 65% work completed

1. The associated costs with the above were offset
by the delay cost for on-site standby awaiting
regulatory approval for closure in-place rather
than removal.

2. These delay costs were not included in the
COR. Costs included:

2.1. Excavator /Skidsteer/Loader/Dump truck
standby

2.2. Operators (3) standby

2.3. Technicians (5) standby

3. Remaining UST removal task value $12,500.00

4. Delay cost value $17,750.00
Soil sampling (per scope)  Work completed (no offset)
Analytical (per scope) 1. Work completed (no offset)

1.1. Only additional analytical related to
contamination evaluation included in
COR)
UST cleaning  1. UST rinsing activities were completed per scope.

1.1. (Additional degassing required per
County for closure in-place was included
in COR)
Fuel piping None 1. No original scope of work fuel piping was performed.

2. The pipe run from the original UST location
was ~12’ to the dispenser.

3. The new pipe run from the new UST location
to the dispenser is ~45’.

4. Fuel pipe offset value is $4,500.00

5. Delay cost value (remaining) is $5,250.00
Thank you for the opportunity to provide this clarification. We look forward to completing this project with you. If you have any questions, please feel free to reach me directly @ 925.528.9998.

Best Regards,
Petro-Analytical, Inc.

K.W. ‘Bud’ McCuaig
KWM:rw

10.3.c
Packet Pg. 176
Exhibit C

ARPA FUNDING

10.3.d
Packet Pg. 177

CITY COUNCIL STAFF REPORT
Meeting Date: October 07, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: INTRODUCE ORDINANCE NO. ___ AMENDING SECTION 10.05.330

LIVING OR SLEEPING IN VEHICLES ON PUBLIC PROPERTY AND
ADDING CHAPTER 9.75, CAMPING ON PUBLIC PROPERTY, TO
TITLE 9 (HEALTH, SAFETY, AND WELFARE) OF THE PLEASANT
HILL MUNICIPAL CODE.

SYNOPSIS
The proposed ordinance amends Section 10.05.330 Living or Sleeping in Vehicles on Public Property and add Chapter 9.75, Camping on Public Property to Title 9 (Health, Safety and Welfare) of the Pleasant Hill Municipal Code in order to address unpermitted camping on public property, including living or sleeping in vehicles parked on public property.

DISCUSSION
Background
For many years, the Ninth Circuit’s opinion in Martin v. Boise has required a City be able to demonstrate adequate shelter beds are available before enforcing ordinances prohibiting camping on public property or risk violating the prohibition against cruel and unusual punishment contained in the 8th Amendment to the U.S. Constitution. The recent U.S. Supreme Court decision in Johnson v. City of Grants Pass, however, addressed this very issue and found that enforcement of the anticamping ordinance in Grants Pass, Oregon did not constitute a violation of the 8th Amendment and therefore cities do not have to demonstrate the availability of adequate shelter beds prior to enforcing an anti-camping ordinance.

The Court acknowledged a city's interest in maintaining public health, safety, and welfare, which includes regulating the use of public spaces to prevent hazards and ensure accessibility for all community members, including those who are unhoused. As well, the Court noted the importance of cities providing supportive services and resources to unhoused individuals.

Following the U.S. Supreme Court decision, Governor Newsom issued Executive Order N-1-24 that included a call to action for local governments to remove encampments from public spaces.

Currently, the City of Pleasant Hill's Municipal Code (“PHMC”) does not include a prohibition on camping on public property. Additionally, the prohibition on living or sleeping in a vehicle parked

10.4 Packet Pg. 178
on public property requires updating.

Analysis
The proposed ordinance aligns with the Supreme Court’s decision by targeting the act of camping and storing of personal property rather than the status of individuals. It ensures that enforcement is based on conduct, thereby avoiding unconstitutional penalties based on status. Provisions within the ordinance mandate that enforcement officers provide notice and opportunities for individuals to remove their belongings before any enforcement action and storage of personal property, with the opportunity for retrieval of the property prior to disposal.

The presence of encampments in specific areas within the City poses a threat to the public health, safety, and welfare of those residing in the encampments and the community at large because of the damage to public property, risk of fire, unsanitary conditions, environmental degradation and restricted access for other lawful users of the property as well as for maintenance, operations, or emergency services purposes.

The City of Pleasant Hill has demonstrated its commitment to a holistic approach where enforcement is only one aspect. The resources provided by the City, Contra Costa County, and various local nonprofits ensure access to shelters, housing programs, and other essential services.

The limitation on cities' ability to enforce public camping regulations was based on prior Ninth Circuit Court of Appeals decisions that no longer reflect current law. Accordingly, the proposed new ordinance to the City’s Municipal Code regarding camping on public property will enable the City to protect and preserve lives and infrastructure, ensure the provision of vital police services, and protect public health and safety during severe weather and fire season.

FISCAL IMPACT
Staff does not anticipate any immediate fiscal impact from adoption of this ordinance.

PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department.

The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Staffs’ recommendation is for the City Council to introduce the ordinance for first reading.

ALTERNATIVES TO RECOMMENDED ACTION
Decline to introduce the ordinance.

10.4 Packet Pg. 179
ATTACHMENT(S):

Proposed Ordinance
Prepared by: Scott Vermillion, Chief of Police
Reviewed by: Janet Coleson, City Attorney
Approved by: Ethan Bindernagel, City Manager

10.4 Packet Pg. 180
1 ORDINANCE NO. ______

AN ORDINANCE OF THE CITY OF PLEASANT HILL AMENDING THE PLEASANT HILL MUNICIPAL CODE, AMENDING SECTION 10.05.330 LIVING OR SLEEPING IN VEHICLES ON PUBLIC PROPERTY AND ADDING CHAPTER 9.75 CAMPING ON PUBLIC PROPERTY TO TITLE 9, HEALTH, SAFETY AND WELFARE
WHEREAS, the City of Pleasant Hill is committed to protecting the life, health, and safety of its residents and all people within the geographical boundaries of the City; and WHEREAS, the City Council finds that certain public lands within the City’s geographical boundaries may pose significant health and safety hazards to people who make shelter or stay overnight in these areas; and
WHEREAS, the City Council finds that some of these public lands are environmentally sensitive and may be significantly damaged by unregulated human activity; and WHEREAS, the City Council is committed to protecting the rights of individuals who cannot obtain shelter and to treating their personal property with respect and consideration; and WHEREAS, the City contracts with and the City’s Police Department works with Contra Costa County’s CORE program to engage in significant outreach work to build relationships with people experiencing homelessness, using a person-centered, compassionate approach to provide services tailored to each person’s specific needs; and WHEREAS, City streets, sidewalks, and other public spaces are intended for safe and sanitary shared use by a diverse community of users including businesses, government, and the general public for gathering and movement of people and are frequently used by people relying on a variety of mobility devices; and
WHEREAS, the City annually experiences extended periods of high temperatures with little or no precipitation which can significantly increase the danger and spread of wildfires and add to the severity of fires when they start; and
WHEREAS, the City is obligated to protect public health and safety and its natural resources by maintaining clean, safe, and accessible City properties for all residents to enjoy, including in the public right of way; and
WHEREAS, to mitigate risks to the health and safety of its citizens and potential damage to environmentally sensitive lands, the City Council desires to adopt regulations prohibiting camping and the maintenance of an encampment, regardless of the availability of shelter, due to the significant health and safety risk to those engaged in that activity, the general public, and the environment; and
WHEREAS, it is the intent of this Ordinance to prohibit camping, sleeping, and maintenance of encampments within the City while encouraging people experiencing homelessness to access a variety of services available through the CORE program; and

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2 WHEREAS, when abating any encampment, the City will provide written notice in advance that explains when the encampment will be cleared and how an individual may reclaim items stored during the process; and
WHEREAS, the City will store any personal property that may belong to a person, has apparent utility in its current condition and can be safely retrieved from the site, but will not store property that is hazardous, not storable, contraband, or otherwise appears to have been abandoned during the abatement process.

NOW THEREFORE, the City Council of the City of Pleasant Hill does ordain as follows:

Section 1. The above recitals are true and correct and are hereby incorporated into this ordinance by this reference.

Section 2. Pleasant Hill Municipal Code Section 10.05.330 Living or sleeping in vehicles on public property is hereby amended in its entirety to read as follows:
“Section 10.05.330 Living or sleeping in vehicles on public property.

No person shall live or sleep in a vehicle on public property. The prohibition, however, shall not apply to area(s) of public property where camping specifically is allowed pursuant to ordinance, resolution or administrative regulation.”
Section 3. Chapter 9.75 Camping on Public Property is hereby added to Pleasant Hill Municipal Code, Title 9 Health, Safety and Welfare to read as follows:
“Section

9.75.010 Findings and Purpose

9.75.020 Definitions

9.75.030 City Council Authorized to Adopt Rules and Regulations

9.75.040 Protection of Waterways

9.75.050 Unauthorized Encampments or Sleeping on Public Property

9.75.060 Abatement of Encampments

9.75.070 Abandoned Personal Property

9.75.080 Enforcement
Section 9.75.010 Findings and Purpose.

The City Council finds that the City of Pleasant Hill is committed to protecting the life, health, and safety of all people in the City and finds that certain public lands within the geographical boundaries of the City pose significant health and safety hazards to the people who make shelter or stay overnight in these areas. Additionally, the City Council finds that some of these public lands are environmentally sensitive and may be significantly damaged by unregulated human activity. The City Council is committed to protecting the rights of individuals related to their personal property and to treating such property with respect and consideration. It is the purpose of this Chapter to set standards for the preservation and protection of human life, health, and safety, to further the preservation and protection of sensitive public lands to prevent destruction

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3 of these assets, and to establish a process for the collection, storage, and disposal, recycling, or reuse of personal property found in unpermitted encampments on public property.

Section 9.75.020 Definitions.

For the purpose of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning

Abatement means the process of documenting and collecting eligible items for storage, and removing and disposing, recycling, or reusing of waste at an unpermitted encampment according to the process in this chapter.

Camp or Camping means to pitch, erect, or occupy an encampment, or to use camp paraphernalia or both, for the purpose of, or in a way that facilitates outdoor sheltering for living accommodation purposes or for remaining outdoors overnight.

Camp paraphernalia means personal property used to facilitate occupancy of an area and includes personal property typically associated with camping such as tarps, cots, beds, sleeping bags, hammocks, bedding, camp stoves, cooking equipment, buckets, and similar equipment, mattresses, couches, dressers, or other furniture.

City Manager means the City Manager of the City of Pleasant Hill, California or designee.

Encampment means one or more temporary, makeshift, or hand-built structures not intended for long-term continuous occupancy, including tents, that are used to shelter one or more persons or their belongings and that are not authorized by the property owner. Encampment includes any camp paraphernalia and personal property associated with or located in or around the structures or tents.

Open space means any undeveloped public property either primarily in its natural state, including canyons, bluffs, and unimproved waterways, or that is held out by the City or other public agency or used by the public for passive recreational purposes, conservation, habitat preservation, or that maintains or enhances the conservation of natural or scenic resources.

Park means any public property, whether developed or undeveloped, held out by the City or other public agency or used by the public for active or passive park and recreation uses, including adjacent buffer lands and natural areas and any adjacent parking lots and perimeter sidewalks.

Public Property means any public parks, open space, public grounds, public facilities, and public buildings, including immediately adjacent public areas, or any property managed, maintained, operated, and controlled by the City or other public agency.

Waste means any rubbish, solid waste, liquid waste, infectious waste, or medical waste. Waste also includes abandoned or unidentified personal property that is left unattended on public

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4 sidewalks and rights-of-way or other Public Property. Waste does not include compost piles, composting or Recyclable Material properly contained and disposed of in a timely fashion.

Waterway means all the portions of any creek or flood control channel located within the boundaries of the City and controlled by the City or other public agency.

Section 9.75.030 City Council Authorized to Adopt Rules and Regulations.

The City Council, by resolution, may adopt such rules and regulations as it deems necessary to regulate the use and occupancy of public property and to facilitate the enforcement of this chapter.

Section 9.75.040 Protection of Waterways.
(A) It is unlawful for any person to do any of the following:
(1) build or erect a structure of any type along the banks of any waterway, or drive a nail or other object into any tree or other natural area vegetation for the purpose of building an encampment or any other structure, or to affix an object to any tree or other natural vegetation;
(2) move boulders or large rocks, destroy vegetation, paved roads or paths created by the City or other public agency, or otherwise reconfigure the natural landscape in the waters of or along the banks of a waterway; (3) drive, park, or bring any vehicle along the banks of a waterway, except in places specifically provided and designated for vehicular use; (4) dig into the soil on the banks of a waterway; or
(5) discharge or store waste, including garbage, refuse, or human or animal waste, along the banks or into the waters of a waterway. (B) Nothing in this section is intended to prohibit the activities of an owner of public or private property or other lawful user of private property that are normally associated with and incidental to the lawful and authorized use of property; and nothing is intended to prohibit the activities of a lawful user if such activities are expressly authorized by the City Manager or by any law, regulation, permit, order or other directive from a regulatory authority.

Section 9.75.050 Unauthorized Encampments or Sleeping on Public Property. (A) It is unlawful for any person to camp or to maintain an encampment in or upon any public property, including in any street, sidewalk, park, open space, waterway, and banks of a waterway, unless in an area(s) specifically designated for camping. (B) No person may sleep on any public sidewalk, street, alleyway, median, parkway or right of way, or in any pedestrian or vehicular entrance to public or private property abutting a public sidewalk, at any time as to do so compromises individual and public safety.

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5 (C) At all times it is unlawful for any person to camp, maintain an encampment, or sleep, where such activity poses:
(1) an immediate threat or an unreasonable risk of harm to any person, (2) an immediate threat or an unreasonable risk of harm to public health or safety, or
(3) disruption to any business, store, religious institution, educational facility, or government services.
(D) At all times it is unlawful for any person to camp, maintain an encampment, or sleep, in the following locations:
(1) within two blocks of a school that offers instruction on those courses of study required by the California Education Code or that is maintained pursuant to standards set by the State Board of Education provided that signs are posted prohibiting camping that are clearly visible to pedestrians.

School for purposes of this Section does not include a vocational or professional institution of higher education, including a community or junior college, college, or university;
(2) in any open space, waterway, or banks of a waterway; (3) within any transit hub or bus shelter, or along any rail tracks provided that signs are posted prohibiting camping that are clearly visible to pedestrians; and
(4) in any park where it is determined there is a substantial public health and safety risk and provided that signs are posted prohibiting camping that are clearly visible to pedestrians.

Section 9.75.060 Abatement of Encampments.

The City Manager may direct the removal of personal property, camping paraphernalia, and all other property, contraband, litter, and waste found at an encampment or at a location where a person is engaged in unlawful camping, provided such removal is in compliance with the following procedures:
(A) Written Notice Required Prior to Abatement
(1) A written Notice of Clean-Up, in English and Spanish, will be posted on each tent or structure and in any other distinct areas of the encampment providing notice of the date of clean-up and giving a minimum of 72 hours for persons to remove their personal property. The written notice shall also include the following statement, which may be updated by the City Manager to provide accurate and current information:

You must remove your belongings from this site within 72 hours.

You should not leave behind any belongings you want to keep. All belongings left behind will be removed by the City. The City will post an Impound Notice, in English and Spanish, if belongings are stored during the clean-up process.

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6 If you wish to minimize the risk of losing valued belongings, you should try to keep those belongings on your person at all times, in a storage facility, or in visible, sanitary, and safely accessible bags or bins.

If you think your belongings were stored, you can claim them by following the directions on the Impound Notice after the clean-up is complete. You may retrieve any stored belongings without being asked about your immigration status.
(2) After 72 hours, the City Manager shall be authorized to conduct abatement or clean-up of the site on the date posted on the Notice of Clean-Up. If abatement is delayed or rescheduled, the City Manager may conduct abatement within 72 hours of the posted Notice of Clean-Up without reposting a new Notice of Clean-Up. If abatement is delayed for a longer period of time, the City Manager shall repost a Notice of Clean-Up with a new date.
(B) The City Manager shall follow these additional procedures when persons are present at an encampment during abatement:
(1) The City Manager shall evaluate reasonable requests for additional time or assistance to remove items and may accommodate those requests to the extent practicable.
(2) Any person who returns to an encampment during abatement shall be allowed to remove their personal property from the site. Personal property left behind will be deemed abandoned.
(3) Any person arrested for a criminal offense or an outstanding warrant shall not be required to abandon personal property they identify as their own.

Unless the person requests the personal property be discarded or entrusted to another, all personal property of apparent value will be impounded by the City in accordance with existing policy and procedure. Where the owner of the items cannot be readily identified or discovered, the City Manager shall follow the abatement process in this Chapter.
(C) The City Manager shall document the abatement process as follows:
(1) photograph or video record the site before any abatement begins, (2) when feasible, open backpacks, purses, suitcases, and other small storage containers to determine whether they contain items eligible for storage, and (3) photograph or video record the site after abatement has concluded. (D) Unclaimed items found in abatement shall be eligible for storage if:
(1) circumstances indicate that the item belongs to a person, (2) the item has apparent utility in its current condition and circumstances, and (3) the item can be safely retrieved from the site.

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7 Examples of items potentially eligible for storage include identification and associated paperwork, medication stored in medication bottles with identifying information, art, art supplies, musical instruments, and items that reasonably appear to have sentimental value in their current condition. An item need not be in a new or perfect condition to have apparent utility.
(E) An eligible item found during an abatement shall be put into storage, unless it meets one the following disqualifying conditions:
(1) hazardous, including items contaminated with human waste or bodily fluid, soiled items likely to expose others to disease, animal waste, insects, explosives, weapons, liquids, drug paraphernalia, or mold; (2) likely to become hazardous in storage, including perishables, wet materials that might become moldy, and items covered in mud;
(3) practically un-storable, due to large size, weight, or other similar characteristic;
(4) contraband or stolen property; or
(5) is on the City Manager’s current list of common types of items that, in the experience of City staff, individuals regularly abandon during abatement, and there is no contrary indication as to the specific item. (F) The City Manager shall record each eligible item to be stored, including the location it was found and the date of storage. Any stored items shall be kept in storage at least 30 calendar days and then may be disposed of, recycled, or reused following the process in this Chapter (Abandoned Personal Property). (G) After abatement has concluded and when eligible items are collected and will be placed in storage, the City Manager shall post notices, in English and Spanish, at the location of the abatement that includes information on how a person may claim stored items. A person may retrieve stored items based on a description with sufficient specificity to demonstrate ownership. A person may retrieve stored items without inquiry into the person’s immigration status.
(H) Expedited Abatement:
(1) In an expedited abatement, the City Manager shall follow the same abatement and storage procedures in this Chapter (Abatement of Encampments), but shall post a Notice of Clean-Up, in English and Spanish, giving a minimum of three (3) hours for all persons to remove their personal property.
(2) The City Manager shall prioritize and expedite the removal of an encampment if:
(a) the City receives direction from Contra Costa County or other governmental authority that abatement of the encampment is necessary to preserve public health or safety, including to address known or suspected outbreaks of diseases; or

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8 (b) the City Manager observes or reasonably suspects the encampment creates a condition that presents a significant risk of property damage, bodily injury or death.

Section 9.75.070 Abandoned Personal Property.
(A) Any personal property or possessions located on Public Property that are unattended and whose owner cannot be readily identified are presumed to be abandoned and, pursuant to Civil Code section 2080.7, any contrary provisions regarding procedures for unclaimed property in this Code do not apply.

Enforcement Officials shall make a reasonable effort to ascertain whether the unattended personal property or possessions have been abandoned and, if so, to thereafter cause their removal. Any personal property or possessions found during the abatement process shall first be stored as required by this Chapter. (B) Unattended personal property or possessions that are unsanitary, soiled contain evidence of vermin may be summarily abated and destroyed. Unattended personal property or possessions that are not summarily abated or destroyed under this section may be disposed of or recycled by the City Manager or donated for reuse.

Section 9.75.080 Enforcement.

It is unlawful for a person to violate or to fail to comply with any provision of this Chapter. The City may enforce any provision of this Chapter by any one or more of the following methods:
(A) Any person who violates any provision in this Chapter is guilty of an infraction, punishable by a one hundred dollar fine.
(B) Any person cited for a second violation of the same section of this Chapter within a twelve-month period is guilty of an infraction, punishable by a two hundred dollar fine. (C) Any person found in violation of any section of this chapter for the third time within a twelve-month period is guilty of a misdemeanor, punishable by a fine not to exceed five hundred dollars, or imprisonment not to exceed six months. (D) This Chapter also may be enforced as an administrative violation under Pleasant Hill Municipal Code Chapter 1.35 and any other civil remedies as authorized by law. “ Section 4. Severability. If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect any other provisions or applications, and to this end the provisions of this Ordinance are declared to be severable.

Section 5. Effective Date. This ordinance shall be effective thirty (30) days after the date of its adoption.

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9 Section 6. Posting. Within fifteen days after the passage of this ordinance, the City Clerk shall cause it or a summary of it to be posted in the three places designated by resolution of the City Council.

Section 7. Compliance with CEQA. This Ordinance was assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the environmental regulations of the City. The City Council hereby finds that pursuant to CEQA Guidelines section 15061(b)(3), this Ordinance is exempt from the requirements of CEQA because it can be seen with certainty that the provisions contained herein would not have the potential for causing a significant effect on the environment. Further, and in the alternative, the City Council finds that the Ordinance is exempt from the requirements of CEQA pursuant to CEQA Guidelines sections 15307 and 15308 as an action by a regulatory agency taken to protect the environment and natural resources. The City Council hereby directs the City Manager to prepare and file a Notice of Exemption within five business days following adoption of this Ordinance.

The foregoing ordinance was introduced at the regular meeting of the City Council of the City of Pleasant Hill held on the 7th day of October, 2024.

ADOPTED and ordered posted at a meeting of the City Council of the City of Pleasant Hill, held on the ________day of _____________, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________________
MATTHEW RINN, Mayor
ATTEST:
_________________________________
LYONE P. CONNER, City Clerk

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