COMMISSIONERS
Newell Arnerich,
Chair
Lamar HernandezThorpe, Vice Chair
Ken Carlson
Paul Fadelli
Federal Glover
Loella Haskew
Chris Kelley
Aaron Meadows
Sue Noack
Scott Perkins
Renata Sos
Timothy Haile,
Executive Director
2999 Oak Road
Suite 100
Walnut Creek
CA 94597
PHONE: 925.256.4700
FAX: 925.256.4701
www.ccta.net
MEMORANDUM
To: Matt Todd, TRANSPAC
Chris Weeks, SWAT
Robert Sarmiento, TRANSPLAN
Sai Midididdi, TVTC
John Nemeth, WCCTAC
Shawn Knapp, LPMC
From: Timothy Haile, Executive Director
Date: June 27, 2024
Re: Items of interest for circulation to the Regional Transportation Planning Committees (RTPCs)
At its June 12, 2024 meeting, the Authority discussed and approved the following agenda item recommendations, which may be of interests to the Regional Transportation Planning Committees:
A. The Authority Board authorized the Chair to execute Amendment No. 1 to Agreement No. 562 with Cello Partnership, dba Verizon Wireless to reduce the budget by $665, 204.40, for a new total agreement amount of $450,796.60, and a new in-kind services amount of $717,108.71, for a new total agreement amount of $1,167,905.31, to eliminate the scope related to Connected Vehicle to Everything, Verizon Connect, and the Data Insight Platform, and allowed the Executive Director or designee to make any non‐ substantive changes to the language for the Innovate 680 – Automated Driving System (Project 8009.07).
B. The Authority Board authorized the Chair to execute Memorandum of Understanding No. 80.09.04 with Central Contra Costa Transit Authority, dba County Connection and May Mobility to provide, operate, and maintain on- RTPC Memorandum
June 27, 2024
demand wheelchair accessible autonomous shuttles, to receive in-kind services from County Connection, and allowed for the Executive Director or designee to make any non‐substantive changes to the language for the Innovate 680 – Automated Driving System (Project 8009.07).
C. The Authority Board approved Resolution 24‐41-P to adopt Amendment No. 4 to the 2022 Measure J Strategic Plan.
D. The Authority Board authorized the Chair to execute Cooperative Agreement No. 28E.02 with Eastern Contra Costa Transit Authority, dba Tri Delta Transit and approved Resolution 24-42-P, which will appropriate $800,000 in Measure J Funds for Tri Delta Transit operations (Project 28008), contingent upon East County Transportation Planning Committee’s occurrence.
E. The Authority Board authorized the Chair to execute Amendment No. 2 to Agreement No. 526 with Advanced Mobility Group to extend the agreement termination date from June 30, 2024 to December 31, 2025, with no increase in agreement value, to provide continued project and program management services for the Transportation Demand Management and Safe Transportation for Children programs, and allowed the Executive Director or designee to make any non‐substantive changes to the language.
F. The Authority Board authorized the Chair to execute Amendment No. 1 to Cooperative Agreement No. 60.00.09 with Lamorinda School Bus Transportation Agency (LSBTA) to distribute a subset of Fiscal Year 2023-24 Measure J Program 21c funds to the Lafayette School District and approved Resolution 23-23-G (Rev 1) to revise the funding distribution within the LSBTA share.
G. The Authority Board approved Resolution 24-27-G to allocate Measure J Countywide Bus Services Program 14 funds for Fiscal Year (FY) 2024-25 in the amount of $6,000,000, and approved Resolution 24-29-G to allocate Measure J Countywide Express Bus Program 16 funds for FY 2024-25 in the amount of $5,160,000.
RTPC Memorandum
June 27, 2024
H. The Authority Board approved the proposed Planning Department Work Plan for Fiscal Year 2024-25.
I. The Authority Board authorized the Chair to execute a Memorandum of Agreement with the Metropolitan Transportation Commission (MTC) for the Mobility Nexus Project, allowed approval for the Executive Director to enter into funding agreements with MTC to receive grant funding on behalf of the Authority, if the Environmental Protection Agency grant application is awarded, and allowed the Executive Director or designee to make any non‐ substantive changes to the language.
J. The Authority Board approved Resolution 24-38-A to adopt the Authority’s Fiscal Year 2024-25 proposed budget totaling $210.6 million for projects, congestion management, planning, programs, administration, and debt service necessary as required for Authority operations, capital improvements and programmed activities planned from July 1, 2024 through June 20, 2025.
K. The Authority Board authorized the Chair to execute Amendment No. 2 to Agreement No. 529 with Convey, Inc. in the amount of $300,000, for a new total agreement value of $2,023,372, to provide public engagement support for the Innovate 680 Program (Program) and extend the agreement termination date from June 20, 2024 to June 30, 2026; Amendment No. 2 to Agreement No. 535 with Advanced Mobility Group in the amount of $618,278, for a new total agreement value of $1,677,653, to provide engineering manager support services for the Program and extend the agreement termination date from June 20, 2024 to June 30, 2026; and allowed the Executive Director or designee to make any non‐substantive changes to the language.
L. The Authority Board authorized the Chair to execute Amendment No. 2 to Agreement No. 520 with HDR Engineering, Inc. in the amount of $780,000, which includes $56,663.02 in contingency, for a new maximum total agreement value of $9,780,000, to provide additional environmental and engineering services for the Interstate 680 Northbound Express Lanes RTPC Memorandum
June 27, 2024
Completion (Project 8009.02) Project Approval and Environmental Document phase of the project, and allowed the Executive Director or designee to make any non‐substantive changes to the language.
*To view the full meeting packet with additional agenda item information, please visit our meetings webpage here. Attachments to the Authority Board packet can be found in the Administration and Projects Committee and Planning Committee packets as referenced in the staff report.
Authority Board Meeting MINUTES
MEETINGDATE: Wednesday, June 12, 2024
MINUTESPREPAREDBY: Tarienne Grover
MEMBERSPRESENT: STAFFPRESENT: MEMBERS ABSENT:
Newell Arnerich, Chair Colin Clarke
Lamar Hernandez-Thorpe, Vice Chair Tarienne Grover
Paul Fadelli, Commissioner Timothy Haile
Federal Glover, Commissioner/MTC Rep.
Ken Carlson, Commissioner
Renata Sos, Commissioner
Loella Haskew, Commissioner
Chris Kelley, Commissioner
Aaron Meadows, Commissioner
Sue Noack, Commissioner/MTC Rep.
Scott Perkins, Commissioner
Mark Foley, Ex-Officio Rep.
Amy Worth, Ex-Officio Rep. Alt.
Jack Hall
Christina Hartley
John Hoang
Stephanie Hu
Lindy Johnson
Rashida Kamara
Brian Kelleher
Matt Kelly
Hisham Noeimi
Ivan Ramirez
Ying Smith
Yuliana Tjeng
Amara Morrison, Legal Counsel
1. CONVENE MEETING: Newell Arnerich, Chair
DISCUSSION: Chair Arnerich convened the meeting at 6:00 PM. Commissioner/Rep. Glover, Commissioners Carlson and Sos, and Rep. Peeples were absent. Rep. Alt. Worth attended on behalf of Rep. Peeples.
2. PLEDGE OF ALLEGIANCE
3. PUBLIC COMMENT: Members of the public are invited to address the Authority regarding any item that is not listed on the agenda. Please refer to the Teleconferencing Special Notice for Public Comment guidelines.
DISCUSSION: There were no public comments on items not on the agenda.
4. PRESENTATIONS
A. Richmond-San Rafael (RSR) Bridge Update:
Representatives from the Bay Area Toll Authority/Metropolitan Transportation Commission will provide an update on current pilot projects and planned Authority Board Meeting MINUTES
June 12, 2024
improvements as part of the RSR Bridge Forward project.
DISCUSSION: Hisham Noeimi, Director, Programming, introduced the item and Lisa Klein with Metropolitan Transportation Commission to provide a presentation.
Ms. Klein discussed the status of the pilot project on the RSR bridge explaining the purpose which is to improve pedestrian and bicycle access and reduce traffic congestion. Ms. Klein discussed the findings from the evaluation study and current proposal to extend the pilot with modification through 2025. Ms. Klein provided evaluation study details on the data collection and analysis, including incidents, multi-use path usage, and impacts on travel time that formed the basis for the recommendations. Ms. Klein further provided a status update on the RSR Forward projects such as Open Road Tolling and High-Occupancy Vehicle Lane extension, Transit Signal Priority on Cutting Blvd, and the Interstate 580/ Richmond Parkway Interchange Improvements.
Commissioners provided comments. Ms. Klein responded to comments from commissioners.
Public Comment:
Thirty-two written public comments were received. Five in-person and remote comments were received from the following individuals:
Bruce Ohlson, Bike East Bay
Chris Weeks
Lauren Goode, Bay Area Council
Jill Holloway, Bike East Bay
Coire Reilly, City of Richmond resident
CONSENT CALENDAR
ACTION: Commissioner Noack moved to approve the consent calendar with the exception of Consent Calendar Item 7C, seconded by Commissioner Perkins. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes-None
Absent-Commissioner Carlson, Commissioner Glover, Commissioner Sos Abstain-None
Authority Board Meeting MINUTES
June 12, 2024
ACTION: Vice Chair Hernandez-Thorpe moved to approve Consent Calendar Item 7C, seconded by Commissioner Perkins. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes-None
Absent-Commissioner Carlson, Commissioner Glover, Commissioner Sos Abstain-None
DISCUSSION: Rep. Worth requested that Consent Calendar Item 7C be pulled from the Consent Calendar for discussion, seconded by Commissioner Noack. A separate action was taken for this item.
Commissioners and representatives provided comments on Consent Calendar Item 7C. Staff responded to comments from commissioners and representatives.
Public Comment:
Bill Churchill, County Connection, provided comments on Consent Calendar Item 7C.
5. APPROVAL OF MINUTES
A. Authority Board Minutes of May 15, 2024
6. Administration & Projects Committee - Consent:
A. Innovative Deployments to Enhance Arterials Grant – Central Transit Signal Priority (TSP) System – Authorization to Execute Amendment No. 1 to Agreement No. 582 with Global Traffic Technologies, LLC (GTT) for Central TSP Services Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 1 to Agreement No. 582 with GTT in the amount of $41,832, for a total agreement value of $287,769, to provide central TSP system implementation services, and to allow the Executive Director or designee to make any nonsubstantive changes to the language. This amendment will extend the agreement termination date from December 31, 2026 to June 30, 2027.
B. Accept Consultant Agreement Amendments for Various Projects Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 3 to Agreement No. 448 with WSP USA Inc., and Amendment No. 3 to Agreement No. 497 with HDR Engineering, Inc. to extend the agreement termination date to December 31, 2024, with no increase in budget, Amendment No. 1 to Agreement No. 682 with Gallagher Benefit Services, Inc. to extend the agreement termination date to June 30, 2025, with no increase in budget, Amendment No. 3 to Agreement No. 527 with DKS Associates to extend the agreement termination date to December 31, 2025, with no increase in budget, Amendment No. 1 to Agreement No. 536 with Galvin Preservation Associates, Inc.
Authority Board Meeting MINUTES
June 12, 2024
dba GPA Consulting, and Amendment No. 1 to Agreement No. 580 with MNS Engineers, Inc. to extend the agreement termination date to June 30, 2026, with no increase in budget.
C. Accept Monthly Accounts Payable Invoice Report for April 2024 Recommendation: Staff seeks acceptance of the monthly accounts payable invoice report for April 2024.
D. Innovate 680 – Automated Driving System (Project 8009.07):
1. Authorization to Execute Amendment No. 1 to Agreement No. 562 with Cello Partnership dba Verizon Wireless (Verizon) to Provide Data Gathering, Data Storage, Data Management, and Wireless Infrastructure Services Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 1 to Agreement No. 562 with Verizon to reduce the budget by $665,204.40, for a new total agreement amount of $450,796.60, and a new in-kind services amount of $717,108.71, for a new total agreement amount of $1,167,905.31, to eliminate the scope related to ConnectedVehicle to Everything, Verizon Connect, and the Data Insight Platform, and to allow the Executive Director or designee to make any non-substantive changes to the language.
2. NEW ITEM: Authorization to Execute Memorandum of Understanding No
80.09.04 (MOU) with Central Contra Costa Transit Authority, dba County Connection and May Mobility to Provide, Operate, and Maintain On-Demand Wheelchair Accessible Autonomous Shuttles Serving the County Hospital in the City of Martinez
Recommendation: Staff seeks authorization for the Chair to execute an MOU with County Connection and May Mobility to provide, operate, and maintain on-demand wheelchair accessible autonomous shuttles, to receive in-kind services from County Connection, and to allow the Executive Director or designee to make any non-substantive changes to the language.
E. Adopt Amendment No. 4 to the 2022 Measure J Strategic Plan Recommendation: Staff seeks approval of Resolution 24-41-P, which will adopt Amendment No. 4 to the 2022 Measure J Strategic Plan.
F. Eastern Contra Costa Transit Authority, dba Tri Delta Transit Operations (Project 28008) – Authorization to Execute Cooperative Agreement No. 28E.02 and Approval to Appropriate Measure J Funds for Operations
Recommendation: Staff seeks authorization for the Chair to execute Cooperative Agreement No. 28E.02 with Tri Delta Transit and approval of Resolution 24-42-P, which will appropriate $800,000 in Measure J funds for Tri Delta Transit Authority Board Meeting MINUTES
June 12, 2024
operations, contingent upon East County Transportation Planning Committee’s concurrence.
G. Legislative Update
Recommendation: Staff will provide an update on legislation, along with addressing any questions that may arise. The Authority may take action on any item presented in the attachment or any State or Federal legislation pertaining to the Authority’s legislative program.
H. Authorization to Enter Into a Lease Agreement Extension with DWF V 2999 OAK, LLC for the Authority Offices
Recommendation: Staff seeks authorization for the Chair to execute the lease extension and to allow the Executive Director or designee to make any nonsubstantive changes to the language. The final terms will be within the parameters of the attached proposal dated May 28, 2024.
I. Transportation Demand Management (TDM) and Safe Transportation for Children Programs – Authorization to Execute Amendment No. 2 to Agreement No. 526 with Advanced Mobility Group (AMG) to Provide Continued Project and Program Management (PPM) Services
Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 2 to Agreement No. 526 with AMG to extend the agreement termination date from June 30, 2024 to December 31, 2025, with no increase in agreement value, to provide continued PPM services for the TDM and Safe Transportation for Children programs, and to allow the Executive Director or designee to make any nonsubstantive changes to the language.
7. Planning Committee - Consent:
A. Approve Amendment No. 1 to Cooperative Agreement No. 60.00.09 to Distribute a Subset of Fiscal Year 2023-24 Measure J Program 21c Lamorinda School Bus Transportation Agency (LSBTA) Funds to the Lafayette School District and Revise Resolution 23-23-G Accordingly
Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 1 to Cooperative Agreement No. 60.00.09 and approve Resolution 23-23-G (Rev 1) to revise the funding distribution within the LSBTA share.
B. Approval of Proposed Actions to Various Funding Resolutions Recommendation: Staff seeks approval of the following resolutions: 1) Resolution 21-39-G (Rev 2), which will extend the term of the resolution to November 17, 2026 with the City of El Cerrito; 2) Resolution 20-05-G (Rev 2), which will extend the Authority Board Meeting MINUTES
June 12, 2024
term of the resolution to February 19, 2028 with the City of Lafayette; and 3) Resolution 19-41-G (Rev 3), which will extend the term of the resolution through July 17, 2027 with the City of Richmond.
C. Approval of Fiscal Year (FY) 2024-25 Measure J Allocation: Countywide Bus Services (Program 14) and Countywide Express Bus (Program 16) Recommendation: Staff seeks approval of Resolution 24-27-G allocating Measure J Program 14 funds for FY 2024-25 in the amount of $6,000,000, and Resolution 24- 29-G allocating Measure J Program 16 funds for FY 2024-25 in the amount of $5,160,000.
D. Proposed Planning Department Work Plan for Fiscal Year (FY) 2024-25 Recommendation: Staff seeks approval of the proposed Planning Department Work Plan for FY 2024-25.
E. NEW ITEM: Authorization to Enter into a Memorandum of Agreement (MOA) with the Metropolitan Transportation Commission (MTC) for the Mobility Nexus Project Recommendation: Staff seeks authorization for the Chair to execute a MOA with MTC for the Mobility Nexus Project, approval for the Executive Director to enter into funding agreements with MTC to receive grant funding on behalf of the Authority, if the Environmental Protection Agency grant application is awarded, and to allow the Executive Director or designee to make any non-substantive changes to the language.
F. NEW ITEM: Authorization to Execute Amendment No. 1 to Agreement No. 571 with Presidio Networked Solution LLC (Presidio) to Provide Amazon Web Services (AWS) Cloud Services
Recommendation: Staff seeks authorization for the Executive Director to execute Amendment No. 1 to Agreement No. 571 with Presidio to continue to provide AWS cloud services for an additional three-year term in an amount of up to $50,000, and to allow the Executive Director or designee to make any non-substantive changes to the language.
REGULAR AGENDA ITEMS
8. Administration & Projects Committee - Regular:
A. PUBLIC HEARING: Fiscal Year (FY) 2024-25 Proposed Budget for the Authority and Congestion Management Agency
Authority Board Meeting MINUTES
June 12, 2024
Recommendation: Staff seeks approval of Resolution 24-38-A, which will adopt the Authority’s FY 2024-25 budget following a public hearing on June 12, 2024. The Proposed Budget calls for funding appropriations totaling $210.6 million for projects, congestion management, planning, programs, administration, and debt service necessary as required for Authority operations, capital improvements and programmed activities planned from July 1, 2024 through June 30, 2025.
ACTION: Commissioner Noack moved to approve Resolution 24-38-A, which will adopt the Authority’s Fiscal Year 2024-25 budget for funding appropriations totaling $210.6 million for projects, congestion management, planning, programs, administration, and debt service necessary as required for Authority operations, capital improvements and programmed activities planned from July 1, 2024 through June 30, 2025, seconded by Commissioner Haskew. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes-None
Absent-Commissioner Carlson, Commissioner Glover, Commissioner Sos Abstain-None
DISCUSSION: Brian Kelleher, Chief Financial Officer, discussed the proposed Summary of Changes, sales tax revenues, projected federal, state, and local revenue, capital project changes and funding, proposed expenditures, and debt service.
Chair Arnerich opened the Public Hearing at 7:53 PM. There were no public comments. Chair Arnerich closed the Public Hearing at 7:54 PM.
Commissioners provided comments. Staff responded to comments from commissioners.
Rep. Worth left the meeting from 7:51 PM – 7:54 PM.
B. Approval of Changes to Authorized Positions and Approval to Amend the Authority’s Salaries, Benefits, and Compensation Plan (Compensation Plan) for July 1, 2024 through June 30, 2027
Recommendation: Staff seeks approval, with concurrence from the Salary and Benefits Ad Hoc Committee, of Resolution 24-40-A, which will approve the Authority’s Compensation Plan for July 1, 2024 through June 30, 2027, with ten new proposed classifications, two title reclassifications, two new Full-Time Equivalents (FTE), which will take the Authority from 25 to 27 FTEs, salary range adjustments for market, internal alignment, and the Consumer Price Index adjustment of 2.6% effective July 1, 2024, changes to the vacation accruals for both exempt and nonexempt employees, and other administrative changes as noted in the Compensation Plan.
Authority Board Meeting MINUTES
June 12, 2024
ACTION: Commissioner Noack moved to approve Resolution 24-40-A, which will approve the Authority’s Compensation Plan for July 1, 2024 through June 30, 2027, with ten new proposed classifications, two title reclassifications, two new Full-Time Equivalents (FTE), which will take the Authority from 25 to 27 FTEs, salary range adjustments for market, internal alignment, and the Consumer Price Index adjustment of 2.6% effective July 1, 2024, changes to the vacation accruals for both exempt and non-exempt employees, and other administrative changes as noted in the Compensation Plan, seconded by Commissioner Haskew. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes-None
Absent-Commissioner Carlson, Commissioner Glover, Commissioner Sos Abstain-None
DISCUSSION: Tarienne Grover, Director, Administrative Services, provided a background, and discussed the purpose, goals, and financial impacts of the Total Compensation Study, and introduced Alyssa Thompson with Gallagher Benefit Services. Ms. Thompson discussed the comparator agencies and evaluation factors, job analysis factors, benefits surveyed, market data, current classification recommendations for market adjustments and internal alignment, and changes to vacation accruals based on years of service for both exempt and non-exempt employees.
C. Innovate 680 (Project 8009):
1. Strategic Development (Project 8009.01) – Authorization to Execute Amendment No. 2 to Agreement No. 529 with Convey, Inc. (Convey) and Amendment No. 2 to Agreement No. 535 with Advanced Mobility Group (AMG) for Strategic Development, Management, and Corridor-Wide Support Services
Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 2 to Agreement No. 529 with Convey in the amount of $300,000, for a new total agreement value of $2,023,372, to provide public engagement support for the Innovate 680 Program (Program) and extend the agreement termination date from June 30, 2024 to June 30, 2026; Amendment No. 2 to Agreement No. 535 with AMG in the amount of $618,278, for a new total agreement value of $1,677,653, to provide engineering manager support services for the Program and extend the agreement termination date from June 30, 2024 to June 30, 2026; and to allow the Executive Director or designee to make any non-substantive changes to the language.
ACTION: Commissioner Haskew moved to authorize the Chair to execute Amendment No. 2 to Agreement No. 529 with Convey, Inc. in the amount of $300,000, for a new total agreement value of $2,023,372, to provide public Authority Board Meeting MINUTES
June 12, 2024
engagement support for the Innovate 680 Program (Program) and extend the agreement termination date from June 30, 2024 to June 30, 2026; Amendment No. 2 to Agreement No. 535 with Advanced Mobility Group in the amount of $618,278, for a new total agreement value of $1,677,653, to provide engineering manager support services for the Program and extend the agreement termination date from June 30, 2024 to June 30, 2026; and to allow the Executive Director or designee to make any non-substantive changes to the language, seconded by Commissioner Kelley. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes-None
Absent-Commissioner Carlson, Commissioner Glover, Commissioner Sos Abstain-None
DISCUSSION: Stephanie Hu, Director, Projects, discussed the Innovate 680 program schedule, and additional budget needed for Convey to provide public engagement support and AMG to provide program engineering support and Coordinated Adaptive Ramp Metering project management.
2. Interstate 680 Northbound Express Lanes Completion (Project 8009.02) (Project) – Authorization to Execute Amendment No. 2 to Agreement No. 520 with HDR Engineering, Inc. (HDR) for Additional Environmental and Engineering Services
Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 2 to Agreement No. 520 with HDR in the amount of $780,000, which includes $56,663.02 in contingency, for a new maximum total agreement value of $9,780,000, to provide additional environmental and engineering services for the Project Approval and Environmental Document phase of the Project, and to allow the Executive Director or designee to make any non-substantive changes to the language.
ACTION: Commissioner Kelley moved to authorize the Chair to execute Amendment No. 2 to Agreement No. 520 with HDR Engineering, Inc. in the amount of $780,000, which includes $56,663.02 in contingency, for a new maximum total agreement value of $9,780,000, to provide additional environmental and engineering services for the Project Approval and Environmental Document phase of the Project, and to allow the Executive Director or designee to make any non-substantive changes to the language, seconded by Commissioner Noack. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes-None
Absent-Commissioner Carlson, Commissioner Glover, Commissioner Sos Abstain-None
Authority Board Meeting MINUTES
June 12, 2024
DISCUSSION: Stephanie Hu, Director, Projects, provided an overview of the I-680 Northbound Express Lanes Completion project, discussed the key design elements under consideration including realignment of Southbound I-680, braided ramps, lane addition, general purpose lane conversion, and a no build option, project alternatives, draft environmental document coordination, public comment period which ends on June 24, 2024, and next steps including additional budget needed to complete the Project Approval and Environmental Document phase.
Commissioners provided comments. Staff responded to comments from commissioners.
Commissioner/Rep. Noack left the meeting from 8:10 PM – 8:15 PM.
Rep. Foley left the meeting at 8:16 PM.
3. Shared Mobility Hubs (Project 8009.04) – Authorization to Execute Agreement No. 700 with Kimley-Horn and Associates, Inc. (KHA) for Environmental and Engineering Services
Recommendation: Staff seeks authorization for the Chair to execute Agreement No. 700 with KHA, upon completion of the Federal pre-award audit and funding obligation process, in a not-to-exceed amount of $3,308,660, with an approved contingency amount of $332,340, for a maximum total agreement value of $3,641,000, to provide environmental and engineering services through June 12, 2027, delegate authority for the Executive Director or designee to negotiate and execute amendments within the contingency, and to allow the Executive Director or designee to make any non-substantive changes to the language.
ACTION: Commissioner Perkins moved to authorize the Chair to execute Agreement No. 700 with Kimley-Horn and Associates, Inc. upon completion of the Federal pre-award audit and funding obligation process, in a not-toexceed amount of $3,308,660, with an approved contingency amount of $332,340, for a maximum total agreement value of $3,641,000, to provide environmental and engineering services through June 12, 2027, delegate authority for the Executive Director or designee to negotiate and execute amendments within the contingency, and to allow the Executive Director or designee to make any non-substantive changes to the language, seconded by Vice Chair Hernandez-Thorpe. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes-None
Absent-Commissioner Carlson, Commissioner Glover, Commissioner Sos Abstain-None
Authority Board Meeting MINUTES
June 12, 2024
DISCUSSION: Stephanie Hu, Director, Projects, provided a status update of the Shared Mobility Hubs project, discussed the consultant procurement process and selection, grant awards, and funding to support environmental and engineering services.
Commissioners provided comments. Staff responded to comments from commissioners.
D. Program and Project Management (PPM) Services – Authorization to Execute Agreement No. 699 with Advanced Mobility Group (AMG) for PPM Services Recommendation: Staff seeks authorization for the Chair to execute Agreement No. 699 with AMG in the amount not-to-exceed $24,652,165, to provide PPM services for a five-year period from July 1, 2024 through June 30, 2029, with performance reviews conducted at the end of each fiscal year, and to allow the Executive Director or designee to make any non-substantive changes to the language.
ACTION: Vice Chair Hernandez-Thorpe moved to authorize the Chair to execute Agreement No. 699 with Advanced Mobility Group (AMG) in the amount not-toexceed $24,652,165, to provide Project and Program Management services for a five-year period from July 1, 2024 through June 30, 2029, with performance reviews conducted at the end of each fiscal year, and to allow the Executive Director or designee to make any non-substantive changes to the language, with a modification that annual updates be provided to the Authority Board on the projects, deliverables, and activities handled by AMG, seconded by Commissioner Perkins. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes-None
Absent-Commissioner Carlson, Commissioner Glover, Commissioner Sos Abstain-None
DISCUSSION: Hisham Noeimi, Director, Programming, discussed the achievements under the current PPM agreement with AMG, the procurement and selection process, and indicated the contract will be federalized and has a Disadvantaged Business Enterprise goal of 23%. He noted the evaluation committee selected AMG based on the criteria approved in the Request for Proposals, and that the AMG team has 15 subconsultants to provide the Authority with necessary resources for the next five years with approximately 37% of the agreement value to be completed by sub-consultants. He elaborated that annual performance reviews will be conducted, and individual task orders will be negotiated and issued individually within the agreement budget.
Commissioners provided comments. Staff responded to comments from commissioners.
Authority Board Meeting MINUTES
June 12, 2024
9. Planning Committee - Regular:
A. Measure J Audit of the City of Richmond’s (City) Paratransit Financials and Service Delivery
Recommendation: Staff seeks approval of the draft report and recommendations from the Measure J audit of the City’s Paratransit financials and service delivery.
ACTION: Commissioner Fadelli moved to approve the draft report and recommendations from the Measure J audit of the City of Richmond’s Paratransit financials and service delivery, seconded by Commissioner Meadows. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes-None
Absent-Commissioner Carlson, Commissioner Glover, Commissioner Sos Abstain-None
DISCUSSION: Rashida Kamara, Programs Manager, introduced the item and Laurie Talbert with Advanced Mobility Group, to provide the presentation. Ms. Talbert discussed the background, timeline and areas of audit review, audit tasks including a marketing audit, site visit, ride along with customers, assessment, and draft audit report with key takeaways, current state of the R-Transit program, and key recommendations.
Commissioners and representatives provided comments. Staff responded to comments from commissioners.
Vice Chair Hernandez-Thorpe left the meeting from 8:41 PM to 8:50 PM.
B. NEW ITEM: Richmond Ferry Service Level and Ridership Campaign Recommendation: Staff seeks approval to continue the current Richmond ferry service level and ridership initiatives in Fiscal Year 2024-25.
ACTION: Commissioner Perkins moved to authorize staff to continue the current Richmond ferry service level and ridership initiatives in Fiscal Year 2024-25, seconded by Commissioner Kelley. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.
Noes-None
Absent-Commissioner Carlson, Commissioner Glover, Commissioner Sos Abstain-None
Authority Board Meeting MINUTES
June 12, 2024
DISCUSSION: Ying Smith, Director, Mobility Programs, introduced the item and Michael Gougherty with the Water Emergency Transportation Authority (WETA) to present the item. Mr. Gougherty discussed the existing service in the City of Richmond, ridership and demand for service, funding for Richmond ferry service through Fiscal Year 2028 including operating expenditures and revenues, announced that federal COVID-19 relief funds have been expended and will be supplemented with Regional Measure 3 funding, and discussed potential service cut scenarios. Mr. Gougherty announced that WETA is not proposing any service cuts in the upcoming fiscal year.
Ms. Smith discussed the marketing collaboration and ridership campaigns to boost promotions and ridership on the Richmond Ferry service route.
Commissioners provided comments. Staff and Mr. Gougherty responded to comments from commissioners.
10. CORRESPONDENCE AND COMMUNICATIONS
11. ASSOCIATED COMMITTEE REPORTS
A. Central County (TRANSPAC): Meeting Report for the regular meeting on June 13, 2024 (Meeting handout if available)
B. East County (TRANSPLAN): Meeting Report for the regular meeting on June 13, 2024 (Meeting handout if available)
C. Southwest County (SWAT): Notice of Cancellation for the regular meeting on June 3, 2024
D. West County (WCCTAC): Meeting Report for the regular meeting on May 24, 2024 (Meeting handout if available)
12. AUTHORITY BOARD AND STAFF COMMENTS
A. Chair's Comments and Reports
B. Commissioners' and Ex-Officio Representatives’ Comments and Reports on Activities and Meetings
DISCUSSION: Commissioner Kelley announced that she is participating this weekend at the King of the County BBQ and Music Festival in the City of Martinez as part of the Authority’s Community Event Series and encouraged her fellow commissioners and representatives to sign-up to participate in the Authority’s Community Event Series.
Authority Board Meeting MINUTES
June 12, 2024
Rep. Noack provided an update on Senate Bill 1031 announcing that the legislative bill is not moving forward and a select committee has been formed to determine next steps, which she has been appointed to serve on.
C. Executive Staff Comments
DISCUSSION: Timothy Haile, Executive Director, provided an update on the Strengthening Mobility and Revolutionizing Transportation grant, and thanked Rashida Kamara, Programs Manager, and Lindy Johnson, Director, External Affairs, for the success of the Transforming Transportation event held on May 31, 2024 in the City of Walnut Creek and the media coverage related to the event. Mr. Haile discussed media coverage about autonomous vehicles (AV), the Town Hall at Rossmoor held earlier in the day with a potential launch of the autonomous shuttles in mid-July, presentations to the Rotary Club in the City of San Ramon and Walnut Creek Chambers Civic Affairs Group, and announced that a Speaker’s Bureau is being started to elevate the Authority’s profile, which includes an upcoming speaking engagement at a consortium of all the chambers in Contra Costa County. He further discussed the public comment period for the Interstate 680 Northbound Express Lane Completion project and need for support from the Authority Board to further elevate the public outreach, provided an update on GoMentum Station 2.0, and discussed the tour of the U.S. Steele Facility in the City of Pittsburg for AV testing and need to submit an offer on the property. He further discussed the office lease extension and closure of the Authority office from July 23, 2024 through September 3, 2024 with resumption of Board and Committee meetings in September, and announced his vacation from June 19, 2024 through July 5, 2024, appointing Hisham Noeimi as Acting Executive Director.
13. CALENDAR
A. June, July, August, and September 2024
B. Calendar of Upcoming Events
14. ADJOURNMENT to the next regular meeting proposed for July 17, 2024 at 6:00 PM.
DISCUSSION: The meeting was adjourned at 9:31 PM.