CITY OF PLEASANT HILL
CITY COUNCIL MEETING AGENDA
NOVEMBER 18, 2024
REGULAR MEETING – 7:00 PM
Watch on YouTube at: www.pleasanthillca.org/councilmeeting The public meeting of the City Council will be held in person at City Hall, 100 Gregory Lane, Pleasant Hill, CA 94523.
A Zoom link is provided herewith as a courtesy, but members of the public are advised that they will only have the option to participate via teleconference using the Zoom platform in the event that a member of the legislative body is approved to attend remotely pursuant to the provisions of Assembly Bill 2449. Meeting link: www.zoom.us; Meeting ID: 840 1049 9434 Passcode: 696037 For information on Public Participation Options see below.
City Council Meeting Agenda Page 1 November 18, 2024
Council Chambers, 100 Gregory Lane, Pleasant Hill, CA 94523 Telephone (925) 671-5267
MAYOR MATTHEW RINN COUNCILMEMBER TIMOTHY FLAHERTY
VICE MAYOR SUE NOACK COUNCILMEMBER ZAC SHESS
COUNCILMEMBER ALLEN VINSON
Options for observing the meeting and participating in public comment are provided below.
Public Communication. The public is welcome to address the City Council on items on the Consent Calendar or other items not listed on the agenda but within the Council’s jurisdiction during the general Public Comment period. There is an opportunity for the public to comment on other agenda items at the time they are discussed. Comments are generally limited to two minutes.
Public Participation Options
1) Watch the Meeting via Youtube Livestream at www.pleasanthillca.org/councilmeeting. 2) Submit Written Comments by 4 pm the Day of the Meeting to [email protected] (comments received by the deadline will be provided to the City Council before the meeting). Please specify that the correspondence is for public comment at the Council meeting. 3) Make Public Comment During the Meeting
When the Mayor invites public comment (or public comments on specific agenda items), members of the public may attend the meeting in person and may speak on any matter within the City Council's jurisdiction. Please fill out a speaker's card, available at the entry to the Council Chambers, and turn it in to the City Clerk.
If, due to a disability, a reasonable accommodation is needed to participate in this meeting, please refer to the Providing Accessible Communication to the Public Under the Americans with Disabilities Act and AB 2449 document online at www.pleasanthillca.org/accessiblecommunications and contact the ADA Coordinator 48 hours in advance of the meeting at (925) 671-5267 or via California Relay at 711.
City Council Meeting Agenda Page 2 November 18, 2024
Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available to the public in the City’s Public Records Portal at https://cityarchive.pleasanthillca.org/WebLink/ (click on City Council Agenda Packets) or by contacting the City Clerk at [email protected] or 925-671-5267.
City Council Meeting Recordings and Broadcasts.
Recorded City Council meetings are broadcast on Comcast Channel 28, Wave Channel 1029, and AT&T U-Verse Channel 99 on the Wednesday following the meeting. Video recordings are generally available within 48 hours of the meeting, and may be viewed on the City’s website at www.pleasanthillca.org/MeetingVideos and selecting “City Council” from the meeting groups.
Agendas are Available for Review on the City Hall official noticing bulletin board (100 Gregory Lane), at the Pleasant Hill Police Department (330 Civic Drive), the Pleasant Hill Senior Center (233 Gregory Lane), and on the City’s website at www.pleasanthillca.org/agendas. Agenda packets will be available to the public on the City’s website at the same time as they are made available to the City Council.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. PRESENTATIONS
4.1 Award of Appreciation to Allen Vinson for Service on the Planning Commission from 2016 - 2023
4.2 Award of Appreciation to Laima Haider for Service on the Education Commission from 2018 - 2024
4.3 Introduction of Reappointed Traffic Safety Commissioner Steve Weiss
4.4 Annual Update from the Civic Action Commission
5. CITY MANAGER COMMENTS:
(Brief updates on pending City business without discussion by the City Council.)
6. COUNCIL ANNOUNCEMENTS AND REPORTS
6.1 Reports from Councilmembers on Meetings or Conferences Attended at City Expense (A) Contra Costa Mayors Conference Hosted by the City of Concord on November 14, 2024 (B) Other Meetings Attended at City Expense
6.2 Announcements from Councilmembers
7. PUBLIC COMMENT:
The public is welcome at this time to address the City Council on items on the Consent Calendar or other items not listed on the agenda but within the Council’s jurisdiction. There is an opportunity for the public to comment on other agenda items at the time they are discussed.
Comments are limited to two minutes per speaker. To provide public comments, please see the Public Participation Options above.
City Council Meeting Agenda Page 3 November 18, 2024
8. CONSENT CALENDAR: All matters listed under “Consent Calendar” are considered by the Council to be routine and will be enacted by one motion. There will be no separate Council discussion of these items unless requested by a Councilmember prior to the time Council votes on the motion to adopt.
8.1 Approve Minutes for the Regular City Council Meeting of November 4, 2024.
8.2 Approve Checks Dated: November 01, 2024; November 08, 2024
8.3 Adopt Resolution No. ___-24 Accepting the Police Department Underground Installation Project No. PSC-01-23 as Complete and Authorizing the Public Works Director to Issue and Record a Notice of Completion
9. ACTION CALENDAR
9.1 Accept the Pleasant Hill Tourism Improvement District Annual Report for Fiscal Year 2024/25
9.2 Adopt Resolution No. ___-24 Accepting the Taylor Boulevard Improvement Project (Civic Drive to Ruth Drive) Project No. 01-23 As Complete and Authorizing the Public Works Director to Issue and Record a Notice of Completion
9.3 Introduce Ordinance No. ___ Adding Chapter 7.45 Weed Abatement to Title (Community Preservation) of the Pleasant Hill Municipal Code
10. ADJOURNMENT
Next City Council Meeting: December 2, 2024
CITY COUNCIL STAFF REPORT
Meeting Date: November 18, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: APPROVE MINUTES FOR THE REGULAR CITY COUNCIL MEETING OF NOVEMBER 4, 2024.
RECOMMENDED CITY COUNCIL ACTION
Approve the minutes.
ATTACHMENT(S):
November 4, 2024 – Tentative Minutes
Prepared by: Lyone Conner, City Clerk
8.1 Packet Pg. 4
MINUTES OF THE
REGULAR MEETING – CITY COUNCIL
November 4, 2024
City Council Meeting Minutes Page 1 November 4, 2024
Mayor Rinn called a Regular Meeting of the City Council to order at 7:04 PM, in the Council Chambers, 100 Gregory Lane, Pleasant Hill, CA, complete proceedings of which were electronically recorded. The meeting agenda was posted on the City Hall outdoor bulletin board at 100 Gregory Lane, Pleasant Hill, CA on October 31, 2024, by City Clerk Lyone Conner.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Attendee Name Title Status
Matthew Rinn Mayor Present
Sue Noack Vice Mayor Present
Timothy M. Flaherty Councilmember Present
Allen Vinson Councilmember Absent
Zac Shess Councilmember Present
4. CLOSED SESSION REPORT
Mayor Rinn reported that there was no closed session.
5. PRESENTATIONS
5.1 Proclamation Designating the Month of November as Homelessness Awareness Month Mayor Rinn presented a proclamation to Chair Sprott, on behalf of the Diversity Commission, declaring November 2024 as Homelessness Awareness Month
5.2 Update from the Contra Costa Water District
John Burgh, Director of the Contra Costa Water District, provided a presentation on district updates.
5.3 Water Supply Update from the East Bay Municipal Utility District Luz Gómez, Director of the East Bay Municipal Utility District (EBMUD) provided a presentation on district updates.
6. CITY MANAGER COMMENTS
Ethan Bindernagel, City Manager, reported that:
• Pleasant Hill has four voter Ballot Box locations, all of which may be utilized by registered voters, regardless of residential location. Ballot boxes close on November 5, 2024.
• The Commission on Aging will host a ‘Coping with Grief during the Holidays’ workshop on November 13, 2024 in the Large Community Room.
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City Council Meeting Minutes Page 2 November 4, 2024
• The Pleasant Hill Civic Action Commission is seeking performers for the 2025 Summer Concert by the Lake Series. Applications are available October 1 – November 15 via the City’s website.
7. COUNCIL ANNOUNCEMENTS AND REPORTS
7.1 Reports from Councilmembers on Meetings or Conferences Attended at City Expense
No meetings or conferences were reported.
7.2 Announcements from Councilmembers
Vice Mayor Noack reported that the Contra Costa Transportation Authority Board received a grant from the Federal Government for expanding express lanes.
Councilmember Flaherty reminded the public of the importance of participating in the Elections and encouraged every eligible member to vote.
Councilmember Shess reported his and Mayor Rinn’s attendance at the Diablo Valley College Human Performance Ribbon Cutting Ceremony.
Mayor Rinn reported his attendance at the Pleasant Hill Eagle Court Eagle Scouts completion ceremony and at the ribbon cutting for the new Buchanan Airport terminal and fire station.
Mayor Rinn also reported his and Vice Mayor Noack’s attendance at the Rotary Club Veteran’s Celebration.
8. PUBLIC COMMENT
Mayor Rinn opened Public Comment.
No members of the public spoke.
Mayor Rinn closed Public Comment.
9. CONSENT CALENDAR
Motion (Noack/Shess) to Approve consent items 9.1 – 9.6, carried as follows:
AYES: Flaherty, Noack, Shess, Rinn
ABSENT: Vinson
9.1 Approve Minutes for the Regular City Council Meeting of October 21, 2024
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City Council Meeting Minutes Page 3 November 4, 2024
9.2 Approve Checks Dated: October 18, 2024; October 21, 2024; October 22, 2024; October 25, 2024
9.3 Adopt Resolution No. 72-24 Amending the City of Pleasant Hill Records Retention Schedule for all City Divisions
9.4 Adopt Resolution No. 73-24 Authorizing the City Manager to Execute a Side Letter of Agreement Between the City of Pleasant Hill and the Management Pay Plan (MPP) Adding the Classification Chief Financial Officer to the Plan
9.5 Adopt Resolution No. 74-24 Authorizing the City Manager to Execute a ThreeYear Agreement with Sable Computer, Inc. for the Purchase and Implementation of DarkTrace Managed Detection and Response Cybersecurity Service
9.6 Adopt Resolution No. 75-24 Authorizing the City Manager to Execute an Agreement with AVI-SPL, Inc. for the Purchase and Replacement of Three Wireless Microphones in the Council Chambers Utilizing the Public, Educational, and Government Access Fund
10. ACTION CALENDAR
10.1 Adopt Resolution No. 76-24 Accepting Bid and Awarding the Construction Contract for the City Hall/Public Services Center & Community Center Emergency Generator Installation Project No. 03-24 and Authorize the City Manager to Execute a Construction Contract with CD & Power; and Allocate an Additional $115,440.53 in Available Funding
Transportation Manager Ryan McClain delivered a presentation on the proposed plans for the City Hall and Public Services Center Emergency Generators.
Hayden Piper of CD & Power was available to answer questions from the Council.
Mayor Rinn opened public comment for item 10.1.
No members of the public commented.
Mayor Rinn closed public comment.
Motion (Flaherty/Noack) to Approve item 10.1, carried as follows:
AYES: Flaherty, Noack, Shess, Rinn
ABSENT: Vinson
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City Council Meeting Minutes Page 4 November 4, 2024
10.2 Study Session to review a Preliminary Draft of the comprehensive update to the City’s Zoning Ordinance (PHMC Title 18). The proposed comprehensive update to the Zoning Ordinance is necessary to implement the goals, policies and programs of the recently adopted 2040 General Plan and 2023-2031 Housing Element, as well as to address compliance with State law, and clarify and streamline existing processes.
Senior Planner Haley Croffoot introduced Mintier Harnish Consultant Michael Gibbons, who provided a presentation on the six sections of the Zoning Ordinance Amendments to be reviewed in the Study Session.
Following the first two sections of the Zoning Ordinance Study Session, Mayor Rinn called a recess at 9:30 p.m. and reconvened the meeting at 9:40 p.m.
The City Council asked questions of and provided feedback to Mr. Gibbons Mayor Rinn opened public comment for item 10.2.
The following five members of the public commented in-person:
• Michelle Lacey
• Marshall Lewis
• Will Nelson
• Bruce Irion
• Andrei Obolenskiy
11 members of the public also submitted a comment to the City Council ahead of the meeting:
• Jack Prosek
• Shereen Motarjemi
• Annette Gelinas
• Bruce Irion
• Travis Brooks, Esp.
• Elizabeth Arruda
• Marianne Carini
• John Walter
• Kathleen Andrus
• Kevin Kennedy
• Edith McDougald
Mayor Rinn closed public comment.
Item 10.2 was a study session and required no vote from the City Council.
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City Council Meeting Minutes Page 5 November 4, 2024
ADJOURNMENT
Mayor Rinn adjourned the meeting at 10:23 p.m. The next Regular City Council meeting will be held on Monday, December 2, 2024, beginning at 7:00 p.m.
LYONE P. CONNER, CITY CLERK
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CITY COUNCIL STAFF REPORT
Meeting Date: November 18, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: APPROVE CHECKS DATED: NOVEMBER 01, 2024; NOVEMBER 08, 2024
RECOMMENDED CITY COUNCIL ACTION
Approve the check register.
ATTACHMENT(S):
Check Register
Prepared by: Maria Alfredo, Accounting Technician I
Approved by: Erick Cheung, Finance Manager
8.2 Packet Pg. 10
11/1/2024 9:52:56 AM Page 1 of 9
Expense Approval Report
Pleasant Hill, CA By Vendor Name
Payment Dates 11/1/2024 - 11/1/2024
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: AAN01 - AANTEX PEST CONTROL
AANTEX PEST CONTROL 601768 11/01/2024 MO/ PEST CONTROL AT PD 101-5097-0000-650016 345081 11/01/2024 80.00 Vendor AAN01 - AANTEX PEST CONTROL Total: 80.00
Vendor: ALS01 - ALSCO
ALSCO LSAC2094295 11/01/2024 MATS, TOWELS, LAUNDRY S… 101-2001-0000-660014 345082 11/01/2024 182.55 Vendor ALS01 - ALSCO Total: 182.55
Vendor: AMA05 - AMAZON CAPITAL SERVICES
AMAZON CAPITAL SERVICES 13PK-XLKD-44PQ 11/01/2024 DELL S3422DW 34-INCH CUR… 401-1012-0000-660024 345083 11/01/2024 354.59 AMAZON CAPITAL SERVICES 19QH-GWXR-4J6T 11/01/2024 SUPP FOR NEW SENIOR 101-1016-0000-660016 345085 11/01/2024 147.92 AMAZON CAPITAL SERVICES 1HKK-19Q1-3JYW 11/01/2024 BROTHER DR-820 DRUM UNIT 401-1012-0000-660024 345084 11/01/2024 108.24 AMAZON CAPITAL SERVICES 1TMV-T4TJ-7LP6 11/01/2024 SUPP FOR CITY MANAGERS … 101-1016-0000-660016 345086 11/01/2024 36.04 Vendor AMA05 - AMAZON CAPITAL SERVICES Total: 646.79
Vendor: AME03 - AMERINAT
AMERINAT LPM-24-001526 11/01/2024 POSTAGE FEE FOR AUG 2024 225-4027-0000-620113 345087 11/01/2024 0.59 Vendor AME03 - AMERINAT Total: 0.59
Vendor: AVS01 - APPLIED VIDEO SOLUTIONS I
APPLIED VIDEO SOLUTIONS I PHCA1021-1 11/01/2024 ONSITE TRBLSHT SALLY PRT … 401-2001-0000-650031 345088 11/01/2024 290.00 APPLIED VIDEO SOLUTIONS I PHMY1028-1 11/01/2024 REPLACEMENT SURVEILLANC…402-2001-0000-660024 345088 11/01/2024 1,845.51 APPLIED VIDEO SOLUTIONS I PHMY1028-3 11/01/2024 REPLAC RADIO WRLESS BRD… 402-2001-0000-660024 345088 11/01/2024 1,372.23 Vendor AVS01 - APPLIED VIDEO SOLUTIONS I Total: 3,507.74 Vendor: BES14 - BEST BEST & KRIEGER LLP
BEST BEST & KRIEGER LLP 1008216 11/01/2024 RE: SPECIAL EMPLOY LAW M… 101-1007-0000-630040 345089 11/01/2024 1,562.00 BEST BEST & KRIEGER LLP 1008217 11/01/2024 RE: SPECIAL EMPLOY LAW M… 101-1007-0000-630040 345089 11/01/2024 691.85 Vendor BES14 - BEST BEST & KRIEGER LLP Total: 2,253.85
Vendor: 10028 - BINDERNAGEL, ETHAN
BINDERNAGEL, ETHAN 241101 11/01/2024 REIMB-CALCIT ANNL CONF IN…101-1005-0000-640021 345090 11/01/2024 79.90 Vendor 10028 - BINDERNAGEL, ETHAN Total: 79.90
Vendor: CAL94 - CALIFORNIA BUILDING STANDARDS COMMISSION CALIFORNIA BUILDING STAN… 241101 11/01/2024 QTR FEE FOR SPE REVOLVG … 101-240082 345091 11/01/2024 -61.10 CALIFORNIA BUILDING STAN… 241101 11/01/2024 QTR FEE FOR SPE REVOLVG … 101-260030 345091 11/01/2024 611.00 Vendor CAL94 - CALIFORNIA BUILDING STANDARDS COMMISSION Total: 549.90 Vendor: CAL51 - CALTRONICS BUSINESS SYSTEMS
CALTRONICS BUSINESS SYST… 4206583-CAL 11/01/2024 COPIER MAINT/PD AND CH A…101-1012-0000-650031 345092 11/01/2024 610.25 CALTRONICS BUSINESS SYST… 4206583-CAL 11/01/2024 COPIER MAINT/PD AND CH A…101-2001-0000-650031 345092 11/01/2024 475.03 Vendor CAL51 - CALTRONICS BUSINESS SYSTEMS Total: 1,085.28
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Expense Approval Report Payment Dates: 11/1/2024 - 11/1/2024 11/1/2024 9:52:56 AM Page 2 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: AND06 - CHRISTOPHER ANDERSON
CHRISTOPHER ANDERSON 241101 11/01/2024 PER DIEM WHILE AT TRAINI… 101-2001-0000-640011 345093 11/01/2024 2,072.00 Vendor AND06 - CHRISTOPHER ANDERSON Total: 2,072.00
Vendor: CIN10 - CINTAS CORPORATION #38K
CINTAS CORPORATION #38K 241101 11/01/2024 UNIFORM SVCS FOR PSC 101-5097-0000-620133 345094 11/01/2024 1,000.02 CINTAS CORPORATION #38K 241101 11/01/2024 UNIFORM SVCS FOR PSC 101-5097-0000-620133 345094 11/01/2024 1,000.02 CINTAS CORPORATION #38K 241101 11/01/2024 UNIFORM SVCS FOR PSC 101-5097-0000-620133 345094 11/01/2024 1,000.02 CINTAS CORPORATION #38K 241101 11/01/2024 UNIFORM SVCS FOR PSC 101-5097-0000-620133 345094 11/01/2024 1,000.02 Vendor CIN10 - CINTAS CORPORATION #38K Total: 4,000.08
Vendor: CLA01 - CLARK, TODT
CLARK, TODT 241101 11/01/2024 PHPA MED PREM PMT REIMB…101-1019-0000-612210 345095 11/01/2024 1,000.00 Vendor CLA01 - CLARK, TODT Total: 1,000.00
Vendor: COM02 - COMCAST
COMCAST ACCT 8155 40 003 0834376 … 11/01/2024 MO/ FOR 10/14/24- 11/13/24 101-1012-0000-670010 345096 11/01/2024 334.05 Vendor COM02 - COMCAST Total: 334.05
Vendor: CRE01 - CRESCO EQUIPMENT RENTALS & AFFILIATES
CRESCO EQUIPMENT RENTAL…6263424-0001 11/01/2024 EQUIPMENT RENTAL - STUM… 101-5097-0000-660014 345097 11/01/2024 359.10 Vendor CRE01 - CRESCO EQUIPMENT RENTALS & AFFILIATES Total: 359.10 Vendor: CRI07 - CRIME SCENE CLEANERS, INC
CRIME SCENE CLEANERS, INC 90190 11/01/2024 BIO REMOVAL & DEODORIZE …101-5097-0000-630040 345098 11/01/2024 125.00 Vendor CRI07 - CRIME SCENE CLEANERS, INC Total: 125.00
Vendor: DEP04 - DEPARTMENT CONSERVATION
DEPARTMENT CONSERVATI… 241101 11/01/2024 STRG MOT AND SEIS HAZARD…101-240082 345099 11/01/2024 -250.81 DEPARTMENT CONSERVATI… 241101 11/01/2024 STRG MOT AND SEIS HAZARD…101-260020 345099 11/01/2024 5,016.34 Vendor DEP04 - DEPARTMENT CONSERVATION Total: 4,765.53
Vendor: DUR06 - DURAN, COLLEEN
DURAN, COLLEEN 241101 11/01/2024 COSTCO-ALL HNDS MTG FD, … 101-1014-0000-620034 345100 11/01/2024 18.46 DURAN, COLLEEN 241101 11/01/2024 COSTCO-ALL HNDS MTG FD, … 101-1014-0000-620034 345100 11/01/2024 59.97 Vendor DUR06 - DURAN, COLLEEN Total: 78.43
Vendor: EAS01 - EBMUD PAYMENT CENTER
EBMUD PAYMENT CENTER 241101 11/01/2024 WHITE ZONE 101-5097-0000-670025 345101 11/01/2024 564.92 EBMUD PAYMENT CENTER 241101 11/01/2024 ASSMT. DISTRICT 22 GRAYS… 227-4025-0000-670025 345101 11/01/2024 197.82 Vendor EAS01 - EBMUD PAYMENT CENTER Total: 762.74
Vendor: FOR06 - FORENSIC SERVICES DIVISION
FORENSIC SERVICES DIVISION PHPD-2409 11/01/2024 DRUGS/ALCOHOL/TOXIO TS… 101-2001-0000-630033 345102 11/01/2024 6,082.50 FORENSIC SERVICES DIVISION PHPD-2409-SUPP 11/01/2024 DRUGS/ALCOHOL/TOXI TST… 101-2001-0000-630033 345102 11/01/2024 346.92 Vendor FOR06 - FORENSIC SERVICES DIVISION Total: 6,429.42 Vendor: FRA24 - FRAICHE CATERING INC
FRAICHE CATERING INC… 241101 11/01/2024 BL# 40351 Moved out of PHl …101-0000-0000-404010 345103 11/01/2024 6,809.99 Vendor FRA24 - FRAICHE CATERING INC Total: 6,809.99
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Expense Approval Report Payment Dates: 11/1/2024 - 11/1/2024 11/1/2024 9:52:56 AM Page 3 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: FRA28 - FRANK AND GROSSMAN LANDSCAPE CONTRACTORS, INC.
FRANK AND GROSSMAN LA… 241101 11/01/2024 OCT-24 JANI SVCS PD, PSC, C… 101-5097-0000-650012 345104 11/01/2024 4,500.00 FRANK AND GROSSMAN LA… 241101 11/01/2024 OCT-24 JANI SVCS PD, PSC, C… 101-5097-0000-650012 345104 11/01/2024 1,050.00 FRANK AND GROSSMAN LA… 241101 11/01/2024 OCT-24 JANI SVCS PD, PSC, C… 101-5097-0000-650012 345104 11/01/2024 6,200.00 FRANK AND GROSSMAN LA… 241101 11/01/2024 OCT-24 JANI SVCS PD, PSC, C… 103-5105-0000-660021 345104 11/01/2024 6,350.00 Vendor FRA28 - FRANK AND GROSSMAN LANDSCAPE CONTRACTORS, INC. Total: 18,100.00 Vendor: GRA04 - GRAINGER
GRAINGER 1528629493 11/01/2024 CONSTRUCTION INSPECTOR … 101-3001-0000-660038 345105 11/01/2024 31.34 Vendor GRA04 - GRAINGER Total: 31.34
Vendor: HDL01 - HDL COREN & CONE
HDL COREN & CONE SIN044310 11/01/2024 CONTRACT SVCS PROPERTY … 101-1019-0000-630040 345106 11/01/2024 4,537.56 Vendor HDL01 - HDL COREN & CONE Total: 4,537.56
Vendor: HP001 - HP INC
HP INC 9019314352 11/01/2024 2 GETAC 120W 1116V 2232V… 402-2001-0000-710846 345107 11/01/2024 198.53 Vendor HP001 - HP INC Total: 198.53
Vendor: INS10 - INSTITUTE OF TRANSPORTATION ENGINEERS
INSTITUTE OF TRANSPORTAT…ID1065356 11/01/2024 2025 MEMBERSHIP FOR RYA… 101-3001-0000-620121 345108 11/01/2024 335.00 Vendor INS10 - INSTITUTE OF TRANSPORTATION ENGINEERS Total: 335.00 Vendor: JOS01 - JOSEPH'S LAWNMOWER & LOCK INC.
JOSEPH'S LAWNMOWER & L… 393542;3935554 11/01/2024 MAINT SUPP: FUEL, HEDGE T… 101-5097-0000-660014 345109 11/01/2024 996.34 JOSEPH'S LAWNMOWER & L… 393542;3935554 11/01/2024 MAINT SUPP: FUEL, HEDGE T… 101-5097-0000-660036 345109 11/01/2024 280.65 Vendor JOS01 - JOSEPH'S LAWNMOWER & LOCK INC. Total: 1,276.99 Vendor: CUR06 - L.N. CURTIS & SONS
L.N. CURTIS & SONS INV878506 11/01/2024 UNIFORMS ITEMS FOR TRAI… 101-2001-0000-612290 345110 11/01/2024 743.47 Vendor CUR06 - L.N. CURTIS & SONS Total: 743.47
Vendor: HUN04 - LARRYLOGIC PRODUCTIONS
LARRYLOGIC PRODUCTIONS 2238 11/01/2024 Comm Srvc Day 2024 Promo …101-1001-0000-630040 345111 11/01/2024 90.00 LARRYLOGIC PRODUCTIONS 2238 11/01/2024 Comm Srvc Day 2024 Promo …101-1001-0000-630040 345111 11/01/2024 270.00 LARRYLOGIC PRODUCTIONS 2238 11/01/2024 Comm Srvc Day 2024 Promo …101-1001-0000-630040 345111 11/01/2024 450.00 LARRYLOGIC PRODUCTIONS 2238 11/01/2024 Comm Srvc Day 2024 Promo …101-1001-0000-630040 345111 11/01/2024 630.00 Vendor HUN04 - LARRYLOGIC PRODUCTIONS Total: 1,440.00
Vendor: LOR05 - LORNA VAN ACKEREN
LORNA VAN ACKEREN 241101 11/01/2024 Reimb for Supp for COA Tink… 101-2001-0000-700035 345112 11/01/2024 69.90 Vendor LOR05 - LORNA VAN ACKEREN Total: 69.90
Vendor: MCF03 - MCFARLAND, LEAH
MCFARLAND, LEAH 241101 11/01/2024 PHPA MED PREM PMT REIM … 101-1019-0000-612210 345113 11/01/2024 1,000.00 Vendor MCF03 - MCFARLAND, LEAH Total: 1,000.00
Vendor: WOR10 - MEL SERVICES INCORPORATED DBA WORKERS.COM MEL SERVICES INCORPORAT… 129690;129731;139770;139… 11/01/2024 JUSTIN REGISTER W/E 9/27/… 101-5097-0000-611010 345114 11/01/2024 6,100.78 MEL SERVICES INCORPORAT… 129690;129731;139770;139… 11/01/2024 TEMP MWI BCKFLL: IVAN GA… 231-5020-0000-630019 345114 11/01/2024 5,842.23
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Expense Approval Report Payment Dates: 11/1/2024 - 11/1/2024 11/1/2024 9:52:56 AM Page 4 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount MEL SERVICES INCORPORAT… 139691;139732;139771;139… 11/01/2024 TEMP MW: FOREST G. W/E 9…101-5097-0000-611010 345115 11/01/2024 1,654.12 MEL SERVICES INCORPORAT… 139691;139732;139771;139… 11/01/2024 TEMP MW: FOREST G. W/E 9…101-5097-0000-611010 345115 11/01/2024 1,887.73 MEL SERVICES INCORPORAT… 139691;139732;139771;139… 11/01/2024 TEMP MW: FOREST G. W/E 9…101-5097-0000-611010 345115 11/01/2024 1,914.70 MEL SERVICES INCORPORAT… 139691;139732;139771;139… 11/01/2024 TEMP MW: FOREST G. W/E 9…101-5097-0000-611010 345115 11/01/2024 2,022.57 Vendor WOR10 - MEL SERVICES INCORPORATED DBA WORKERS.COM Total: 19,422.13 Vendor: MOR08 - MORGAN-BONANNO DEVELOPMENT, INC.
MORGAN-BONANNO DEVEL… 7011 11/01/2024 PD UST - RESURFACING 301-5063-0000-630040 345116 11/01/2024 37,950.00 Vendor MOR08 - MORGAN-BONANNO DEVELOPMENT, INC. Total: 37,950.00 Vendor: MUL06 - MULHEARN, MIKE
MULHEARN, MIKE 241101 11/01/2024 REIMBURSEMENT- SAFETY G… 101-5097-0000-660038 345117 11/01/2024 29.76 Vendor MUL06 - MULHEARN, MIKE Total: 29.76
Vendor: OFF20 - ODP BUSINESS SOLUTIONS, LLC
ODP BUSINESS SOLUTIONS, L…387111054001 11/01/2024 LANYARDS AND DISINFECTIN… 101-2001-0000-660016 345120 11/01/2024 178.59 ODP BUSINESS SOLUTIONS, L…389722225001 11/01/2024 MEMO BOOKS 101-2001-0000-660016 345118 11/01/2024 19.93 ODP BUSINESS SOLUTIONS, L…391612962001 11/01/2024 TONER 101-2001-0000-660016 345119 11/01/2024 462.33 Vendor OFF20 - ODP BUSINESS SOLUTIONS, LLC Total: 660.85 Vendor: PER15 - PEREZ, GLADYS
PEREZ, GLADYS 241101 11/01/2024 FINAN-COST RECO REF- ENT-… 101-220010 345121 11/01/2024 1,734.19 Vendor PER15 - PEREZ, GLADYS Total: 1,734.19
Vendor: PHP03 - PETTY CASH
PETTY CASH 241101 11/01/2024 REIMB FOR DONUT KING, SA… 101-5097-0000-640022 345122 11/01/2024 29.25 PETTY CASH 241101 11/01/2024 REIMB FOR DONUT KING, SA… 101-5097-0000-640022 345122 11/01/2024 32.40 PETTY CASH 241101 11/01/2024 REIMB FOR LIBRARY KEYS/ B… 103-5105-0000-650017 345122 11/01/2024 24.04 PETTY CASH 241101 11/01/2024 REIMB FOR LIBRARY KEYS & … 103-5105-0000-650017 345122 11/01/2024 39.33 Vendor PHP03 - PETTY CASH Total: 125.02
Vendor: PGE01 - PG&E
PG&E 241101 11/01/2024 SUMM BLG- TRAFFIC SGNL E… 306-5107-0000-670015 345124 11/01/2024 3,505.62 PG&E 241101 11/01/2024 SUMM BLG- TRAFFIC SGNL E… 306-5107-0000-670015 345124 11/01/2024 52.04 PG&E 241101 11/01/2024 SUMM BLG- TRAFFIC SGNL E… 306-5107-0000-670015 345124 11/01/2024 91.73 PG&E 241101 11/01/2024 SUMM BLG- TRAFFIC SGNL E… 306-5107-0000-670015 345124 11/01/2024 14.29 PG&E ACCT 1090540129 10/16/24 11/01/2024 ELECTRICITY 101-2001-0000-670015 345127 11/01/2024 9,445.94 PG&E ACCT 2099200650-0 10/17/24 11/01/2024 SUMM BLG- AD22 LIGHTING …227-4025-0000-670015 345126 11/01/2024 269.45 PG&E ACCT 4107660120-6 10/18/24 11/01/2024 SUMM BLG- UNIFIED ST LIGH…221-1020-0000-670015 345123 11/01/2024 14,034.24 PG&E ACCT 4757183615-5 10/16/24 11/01/2024 SUMM BLG- PUBLIC SVCS CE… 101-5097-0000-670015 345129 11/01/2024 2,490.76 PG&E ACCT 5396165398-6 10/17/24 11/01/2024 SUMM BLG-AD20 ST LIGHTG …101-5097-0000-670015 345125 11/01/2024 777.35 PG&E ACCT 5396165398-6 10/17/24 11/01/2024 SUMM BLG-AD20 ST LIGHTG …226-4019-0000-670015 345125 11/01/2024 4,597.57 PG&E ACCT 5396165398-6 10/17/24 11/01/2024 SUMM BLG-AD20 ST LIGHTG …226-4020-0000-670015 345125 11/01/2024 413.75 PG&E ACCT 5396165398-6 10/17/24 11/01/2024 SUMM BLG-AD20 ST LIGHTG …226-4021-0000-670015 345125 11/01/2024 387.92 PG&E ACCT 5396165398-6 10/17/24 11/01/2024 SUMM BLG-AD20 ST LIGHTG …226-4022-0000-670015 345125 11/01/2024 48.69 PG&E ACCT 5396165398-6 10/17/24 11/01/2024 SUMM BLG-AD20 ST LIGHTG …226-4023-0000-670015 345125 11/01/2024 301.92 PG&E ACCT 5396165398-6 10/17/24 11/01/2024 SUMM BLG-AD20 ST LIGHTG …226-4024-0000-670015 345125 11/01/2024 2,653.37
8.2.a
Packet Pg. 14
Expense Approval Report Payment Dates: 11/1/2024 - 11/1/2024 11/1/2024 9:52:56 AM Page 5 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount PG&E ACCT 7825400025-6 10/17/24 11/01/2024 SUMM BLG- SAFETY ST LIGH… 221-1020-0000-670015 345128 11/01/2024 2,015.66 Vendor PGE01 - PG&E Total: 41,100.30
Vendor: PLE60 - PLEASANT HILL SMOG DOG
PLEASANT HILL SMOG DOG 45131 11/01/2024 GOV SMOG TEST- ONE(1) VE… 101-5097-0000-630048 345130 11/01/2024 60.00 Vendor PLE60 - PLEASANT HILL SMOG DOG Total: 60.00
Vendor: PUB24 - PUBLIC AGENCY LAW, INC.
PUBLIC AGENCY LAW, INC. 241101 11/01/2024 GENERAL CITY ATTORNEY SV… 101-1007-0000-630040 345131 11/01/2024 6,051.50 Vendor PUB24 - PUBLIC AGENCY LAW, INC. Total: 6,051.50
Vendor: ROB03 - ROBERT HALF
ROBERT HALF 64235812 11/01/2024 PYCHECK FOR PER-DIEM EM… 101-2001-0000-611050 345132 11/01/2024 3,101.18 Vendor ROB03 - ROBERT HALF Total: 3,101.18
Vendor: SPA02 - S.P. AUTOMOTIVE
S.P. AUTOMOTIVE 241101 11/01/2024 AUTO PRTS & TLS INV 5-879… 101-5097-0000-620065 345133 11/01/2024 1,660.84 S.P. AUTOMOTIVE 241101 11/01/2024 AUTO PRTS & TLS INV 5-879… 101-5097-0000-620065 345133 11/01/2024 -54.63 S.P. AUTOMOTIVE 241101 11/01/2024 INV 5-880049;880384;88045… 101-5097-0000-620065 345133 11/01/2024 1,177.87 Vendor SPA02 - S.P. AUTOMOTIVE Total: 2,784.08
Vendor: SHW10 - SHERWIN-WILLIAMS
SHERWIN-WILLIAMS 5214-7;5289-9;1442-0 11/01/2024 PAINT & SUPP FOR PD AND S…101-5097-0000-650016 345134 11/01/2024 52.16 SHERWIN-WILLIAMS 5214-7;5289-9;1442-0 11/01/2024 PAINT & SUPP FOR PD AND S…101-5097-0000-660014 345134 11/01/2024 113.99 Vendor SHW10 - SHERWIN-WILLIAMS Total: 166.15
Vendor: SIT24 - SITEONE LANDSCAPE SUPPLY,LLC
SITEONE LANDSCAPE SUPPLY…147142120-001 11/01/2024 CH LANDSCAPING MATERIAL-…101-5097-0000-650053 345135 11/01/2024 150.42 Vendor SIT24 - SITEONE LANDSCAPE SUPPLY,LLC Total: 150.42 Vendor: VER57 - SNAP-ON-ERIC VERDUCCI
SNAP-ON-ERIC VERDUCCI 102124107641 11/01/2024 BIT DRIVER, PARASITIC DRAW…101-5097-0000-620065 345136 11/01/2024 424.98 Vendor VER57 - SNAP-ON-ERIC VERDUCCI Total: 424.98
Vendor: COZ00 - THE CONSTRUCTION ZONE
THE CONSTRUCTION ZONE 241101 11/01/2024 SAFETY SUPP- RAIN GEAR 101-5097-0000-660038 345137 11/01/2024 163.66 Vendor COZ00 - THE CONSTRUCTION ZONE Total: 163.66
Vendor: T-M02 - T-MOBILE USA, INC
T-MOBILE USA, INC 9573249782 11/01/2024 INVESTIGATIONS PHONE TR… 101-2001-0000-670020 345138 11/01/2024 50.00 Vendor T-M02 - T-MOBILE USA, INC Total: 50.00
Vendor: V&V01 - V&V MANUFACTURING, INC
V&V MANUFACTURING, INC 60408 11/01/2024 K9 BADGE FOR FERNANDEZ 101-2001-0000-612290 345139 11/01/2024 73.13 Vendor V&V01 - V&V MANUFACTURING, INC Total: 73.13
Vendor: ACE21 - WESTLAKE ACE HARDWARE
WESTLAKE ACE HARDWARE 241101 11/01/2024 HARDWARE MAINT- CH/ PSC/…101-5097-0000-650016 345140 11/01/2024 36.02 WESTLAKE ACE HARDWARE 241101 11/01/2024 HARDWARE MAINT- CH/ PSC/…101-5097-0000-650018 345140 11/01/2024 82.30 WESTLAKE ACE HARDWARE 241101 11/01/2024 HARDWARE MAINT- CH/ PSC/…101-5097-0000-660030 345140 11/01/2024 270.32 WESTLAKE ACE HARDWARE 241101 11/01/2024 HARDWARE MAINT- CH/ PSC/…101-5097-0000-660036 345140 11/01/2024 174.61
8.2.a
Packet Pg. 15
Expense Approval Report Payment Dates: 11/1/2024 - 11/1/2024 11/1/2024 9:52:56 AM Page 6 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount WESTLAKE ACE HARDWARE 241101 11/01/2024 HARDWARE MAINT- CH/ PSC/…103-5105-0000-650017 345140 11/01/2024 93.82 WESTLAKE ACE HARDWARE 241101 11/01/2024 HARDWARE MAINT- CH/ PSC/…226-4023-0000-660036 345140 11/01/2024 92.14 Vendor ACE21 - WESTLAKE ACE HARDWARE Total: 749.21
Vendor: WIL27 - WILLIAM R. GRAY AND COMPANY
WILLIAM R. GRAY AND COM… 22455 11/01/2024 TRANSPA AUG'24 MANAGIN… 801-6002-0000-611010 345141 11/01/2024 15,893.00 Vendor WIL27 - WILLIAM R. GRAY AND COMPANY Total: 15,893.00 Vendor: WIL15 - WILLIAMS, JACOB
WILLIAMS, JACOB 241101 11/01/2024 REIMB FOR CSI LIGHT EQUIP… 101-2001-0000-660014 345142 11/01/2024 352.83 Vendor WIL15 - WILLIAMS, JACOB Total: 352.83
Vendor: ZOH01 - ZOHO CORPORATION
ZOHO CORPORATION 2417995 11/01/2024 ANNL SUBSC FOR MNGEENG… 401-1012-0000-650036 345143 11/01/2024 3,942.00 Vendor ZOH01 - ZOHO CORPORATION Total: 3,942.00
Grand Total: 197,840.12
8.2.a
Packet Pg. 16
Expense Approval Report Payment Dates: 11/1/2024 - 11/1/2024 11/1/2024 9:52:56 AM Page 7 of 9
Report Summary
Fund Summary
Fund Payment Amount
101 - GENERAL FUND 94,859.80
103 - MEASURE K FUND 6,507.19
221 - UNIFIED LIGHTING DISTRICT FUND 16,049.90
225 - LOW/MODERATE INCOME HOUSING-SUCCESSOR … 0.59
226 - COMMERCIAL LANDSCAPE & LIGHTING - DISTRICT … 8,495.36 227 - LANDSCAPE AND LIGHTING-ASSESSMENT DISTRICT… 467.27 231 - NPDES/STORMWATER 5,842.23
301 - GAS TAX FUND 37,950.00
306 - MEASURE J FUND 3,663.68
401 - CITY HALL/PUBLIC SERVICE CENTER TECHNOLOGY … 4,694.83 402 - PD TECHNOLOGY FUND 3,416.27
801 - TRANSPAC FUND 15,893.00
Grand Total: 197,840.12
Account Summary
Account Number Account Name Payment Amount
101-0000-0000-404010 BUSINESS LICENSE FEE 6,809.99
101-1001-0000-630040 CONTRACTUAL SVC 1,440.00
101-1005-0000-640021 EDUC/CONF/O/N 79.90
101-1007-0000-630040 CONTRACTUAL SVC 8,305.35
101-1012-0000-650031 MAINT/CPY MCHNS 610.25
101-1012-0000-670010 UTIL/COMMUNCTNS 334.05
101-1014-0000-620034 EMPL RECOG/AWDS 78.43
101-1016-0000-660016 SUPPLIES/OFFICE 183.96
101-1019-0000-612210 SICK LEAVE CONVERSIO… 2,000.00
101-1019-0000-630040 CONTRACTUAL SVC 4,537.56
101-2001-0000-611050 SALARY-PART TIME TEM… 3,101.18
101-2001-0000-612290 UNIFORM/PD OTHER AC… 816.60
101-2001-0000-630033 P.D. OTHER SVCS 6,429.42
101-2001-0000-640011 POST TRAING SVC 2,072.00
101-2001-0000-650031 MAINT/CPY MCHNS 475.03
101-2001-0000-660014 SUPPLIES/OPERATING 535.38
101-2001-0000-660016 SUPPLIES/OFFICE 660.85
101-2001-0000-670015 UTIL/GAS-ELECTR 9,445.94
101-2001-0000-670020 UTIL/TELEPHONE 50.00
101-2001-0000-700035 COMMISSION ON AGING 69.90
101-220010 REFUNDABLE DEPOSITS … 1,734.19
101-240082 DUE TO CERT PROGRAM -311.91
101-260020 CONSERVATION TAX PA… 5,016.34
101-260030 BUILDING STANDARDS … 611.00
8.2.a
Packet Pg. 17
Expense Approval Report Payment Dates: 11/1/2024 - 11/1/2024 11/1/2024 9:52:56 AM Page 8 of 9
Account Summary
Account Number Account Name Payment Amount
101-3001-0000-620121 MEMBERSHIP 335.00
101-3001-0000-660038 SUPPLIES/SAFETY 31.34
101-5097-0000-611010 SALARY-PERMANENT 13,579.90
101-5097-0000-620065 AUTO/PRTS/TIRES 3,209.06
101-5097-0000-620133 UNIFORM MAINTENANC… 4,000.08
101-5097-0000-630040 CONTRACTUAL SVC 125.00
101-5097-0000-630048 AUTO/OUTSD SVCS 60.00
101-5097-0000-640022 EDUC/MTGS/LOCAL 61.65
101-5097-0000-650012 MAINT/JANITORALMAIN… 11,750.00
101-5097-0000-650016 MAINT/PD BLDG 168.18
101-5097-0000-650018 MAINT/PSC BLDG 82.30
101-5097-0000-650053 LANDSCAPING-CITY HALL 150.42
101-5097-0000-660014 SUPPLIES/OPERATING 1,469.43
101-5097-0000-660030 SUPPLIES/SIGN MATERI… 270.32
101-5097-0000-660036 SUPPLIES/LAND MATERI… 455.26
101-5097-0000-660038 SUPPLIES/SAFETY 193.42
101-5097-0000-670015 UTIL/GAS-ELECTR 3,268.11
101-5097-0000-670025 UTIL/WATER 564.92
103-5105-0000-650017 MAINT/CH BLDG 157.19
103-5105-0000-660021 SUPLS/JANITORAL 6,350.00
221-1020-0000-670015 UTIL/GAS-ELECTR 16,049.90
225-4027-0000-620113 POSTAGE 0.59
226-4019-0000-670015 UTIL/GAS-ELECTR 4,597.57
226-4020-0000-670015 UTIL/GAS-ELECTR 413.75
226-4021-0000-670015 UTIL/GAS-ELECTR 387.92
226-4022-0000-670015 UTIL/GAS-ELECTR 48.69
226-4023-0000-660036 SUPPLIES/LAND MATERI… 92.14
226-4023-0000-670015 UTIL/GAS-ELECTR 301.92
226-4024-0000-670015 UTIL/GAS-ELECTR 2,653.37
227-4025-0000-670015 UTIL/GAS-ELECTR 269.45
227-4025-0000-670025 UTIL/WATER 197.82
231-5020-0000-630019 TEMP AGENCY SVCS 5,842.23
301-5063-0000-630040 CONTRACTUAL SVC 37,950.00
306-5107-0000-670015 UTIL/GAS-ELECTR 3,663.68
401-1012-0000-650036 MAINT/SOFTWARE 3,942.00
401-1012-0000-660024 SUPPLIES/NON CAPITALI… 462.83
401-2001-0000-650031 MAINT/CPY MCHNS 290.00
402-2001-0000-660024 SUPPLIES/NON CAPITALI… 3,217.74
402-2001-0000-710846 CAPITAL ASSETS-COMPU… 198.53
801-6002-0000-611010 SALARY-PERMANENT 15,893.00
Grand Total: 197,840.12
8.2.a
Packet Pg. 18
Expense Approval Report Payment Dates: 11/1/2024 - 11/1/2024 11/1/2024 9:52:56 AM Page 9 of 9
Project Account Summary
Project Account Key Payment Amount
**None** 197,840.12
Grand Total: 197,840.12
2024-11-01
8.2.a
Packet Pg. 19
11/8/2024 9:33:41 AM Page 1 of 7
Expense Approval Report
Pleasant Hill, CA By Vendor Name
Payment Dates 11/8/2024 - 11/8/2024
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: 10066 - LIFTOFF, LLC
LIFTOFF, LLC 7743RENEW24 11/08/2024 OFFICE 365 LICENSING REN… 101-1012-0000-650036 345144 11/08/2024 49,830.00 Vendor 10066 - LIFTOFF, LLC Total: 49,830.00
Vendor: AMA05 - AMAZON CAPITAL SERVICES
AMAZON CAPITAL SERVICES 116D-LQQY-VT6J 11/08/2024 ORNAMENTS, ACRYLIC PAINT…101-4013-0000-660016 345151 11/08/2024 90.40 AMAZON CAPITAL SERVICES 11JG-LXGH-CJGT 11/08/2024 BADGE HOLDERS- STAFF 101-1014-0000-660016 345146 11/08/2024 32.65 AMAZON CAPITAL SERVICES 11QQ-CQYR-3PCP 11/08/2024 PHPD-IPHONE 16 MAGSAFE … 402-2001-0000-660024 345148 11/08/2024 76.46 AMAZON CAPITAL SERVICES 17CV-LV1H-4PJG 11/08/2024 ERGOTRON SIT STAND STATI… 401-1012-0000-660024 345149 11/08/2024 763.66 AMAZON CAPITAL SERVICES 1H3D-QP3M-1PWY 11/08/2024 CH - GOLDTOUCH SEMI- VERT…401-1012-0000-660024 345150 11/08/2024 93.96 AMAZON CAPITAL SERVICES 1MF7-VWRV-WV11 11/08/2024 PHPD- LOGITCH KYBRD CASE …402-2001-0000-660024 345145 11/08/2024 251.26 AMAZON CAPITAL SERVICES 1X9C-VKN1-C7L6 11/08/2024 HR FILE FOLDERS 101-4013-0000-660016 345147 11/08/2024 37.00 Vendor AMA05 - AMAZON CAPITAL SERVICES Total: 1,345.39
Vendor: ATT04 - AT&T
AT&T 22534543 11/08/2024 ANALOG PHONE LINE FOR FI… 101-1012-0000-670020 345153 11/08/2024 118.68 AT&T 22534550 11/08/2024 ANALOG PH LN FOR ENGR 92…101-1012-0000-670020 345152 11/08/2024 89.20 AT&T 22537001 11/08/2024 PRI LINE AT CH FOR VOIP AC… 101-1012-0000-670020 345155 11/08/2024 1,717.47 Vendor ATT04 - AT&T Total: 1,925.35
Vendor: ATT23 - AT&T
AT&T ACCT 322394749 10/23/24 11/08/2024 INTERNET FOR LIBRARY 101-1012-0000-670020 345154 11/08/2024 143.74 Vendor ATT23 - AT&T Total: 143.74
Vendor: BAD02 - BADGE FRAME, INC.
BADGE FRAME, INC. 2124 11/08/2024 FRAMED IMAGE OF BOLTER … 101-2001-0000-630033 345156 11/08/2024 259.24 Vendor BAD02 - BADGE FRAME, INC. Total: 259.24
Vendor: BAY08 - BAY AREA NEWS GROUP
BAY AREA NEWS GROUP 1429026 11/08/2024 CLASS AD-CC TIMES OCT'24 (… 101-1008-0000-620112 345157 11/08/2024 119.04 BAY AREA NEWS GROUP 1429026 11/08/2024 CLASS AD-CC TIMES OCT'24 (… 101-4004-0000-620112 345157 11/08/2024 613.80 Vendor BAY08 - BAY AREA NEWS GROUP Total: 732.84
Vendor: HOR02 - BLINK TAG INC
BLINK TAG INC 3189 11/08/2024 TRANSPAC: WEB PAGE MAIN…801-6002-0000-630040 345158 11/08/2024 360.00 Vendor HOR02 - BLINK TAG INC Total: 360.00
Vendor: BMO23 - BMO BANK N.A. COMMERCIAL CARD
BMO BANK N.A. COMMERCI… 241108 11/08/2024 CT STAFF CC PUR- 10/28/24 … 101-200030 345159 11/08/2024 21,808.93 Vendor BMO23 - BMO BANK N.A. COMMERCIAL CARD Total: 21,808.93
8.2.a
Packet Pg. 20
Expense Approval Report Payment Dates: 11/8/2024 - 11/8/2024 11/8/2024 9:33:41 AM Page 2 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: CME01 - CME LIGHTING SUPPLY INC
CME LIGHTING SUPPLY INC 260287 11/08/2024 LIGHTING SUPP- CH: FLOURE… 101-5097-0000-650017 345160 11/08/2024 154.75 Vendor CME01 - CME LIGHTING SUPPLY INC Total: 154.75
Vendor: COD02 - CODE PUBLISHING COMPANY
CODE PUBLISHING COMPANY GCI0014851 11/08/2024 PH MUNICIPAL CODE- WEB … 101-1008-0000-630043 345161 11/08/2024 517.00 Vendor COD02 - CODE PUBLISHING COMPANY Total: 517.00
Vendor: CCW01 - CONTRA COSTA WATER DISTRICT
CONTRA COSTA WATER DIST… 241108 11/08/2024 WHITE ZONE 101-5097-0000-670025 345163 11/08/2024 5,578.55 CONTRA COSTA WATER DIST… 241108 11/08/2024 LIBRARY 103-5105-0000-670025 345163 11/08/2024 1,146.11 CONTRA COSTA WATER DIST… 241108 11/08/2024 BLUE ZONE #1 226-4019-0000-670025 345163 11/08/2024 2,617.11 CONTRA COSTA WATER DIST… 241108 11/08/2024 BLUE ZONE #4 226-4022-0000-670025 345163 11/08/2024 105.67 CONTRA COSTA WATER DIST… 241108 11/08/2024 BLUE ZONE #5 226-4023-0000-670025 345163 11/08/2024 139.69 CONTRA COSTA WATER DIST… ACCT 3028571; 3050690 11/08/2024 CH INVOICE DATED 10/18/24…101-1016-0000-670025 345162 11/08/2024 87.64 CONTRA COSTA WATER DIST… ACCT 3028571; 3050690 11/08/2024 CH INVOICE DATED 10/18/24…101-1016-0000-670025 345162 11/08/2024 1,605.96 Vendor CCW01 - CONTRA COSTA WATER DISTRICT Total: 11,280.73 Vendor: CAL60 - CSMFO
CSMFO 300015882 11/08/2024 CSMFO MEMBERSHIP DUES -…101-1010-0000-620121 345164 11/08/2024 150.00 Vendor CAL60 - CSMFO Total: 150.00
Vendor: DEL20 - DE LAGE LANDEN FINANCIAL SVCS, INC.
DE LAGE LANDEN FINANCIAL …588719584 11/08/2024 CH & PD COPIER LEASE ACCT… 101-1012-0000-620052 345165 11/08/2024 1,612.79 DE LAGE LANDEN FINANCIAL …588719584 11/08/2024 CH & PD COPIER LEASE ACCT… 101-2001-0000-620052 345165 11/08/2024 1,051.25 Vendor DEL20 - DE LAGE LANDEN FINANCIAL SVCS, INC. Total: 2,664.04 Vendor: DON03 - DONAGHU GRAPHIC DESIGNS
DONAGHU GRAPHIC DESIGNS 241108 11/08/2024 GRAPHIC DSGN WK FOR NOV…101-4002-0000-620114 345166 11/08/2024 1,567.50 DONAGHU GRAPHIC DESIGNS 241108 11/08/2024 GRAPDSGN WRK FOR NOV-D… 201-4009-0000-620114 345166 11/08/2024 522.50 Vendor DON03 - DONAGHU GRAPHIC DESIGNS Total: 2,090.00
Vendor: FOL01 - FOLGERGRAPHICS
FOLGERGRAPHICS 141752 11/08/2024 OUTLK NWSLTTR - NOV/DEC'…101-4002-0000-620114 345167 11/08/2024 6,236.25 FOLGERGRAPHICS 141752 11/08/2024 OUTLK NWSLTTR - NOV/DEC'…201-4009-0000-620114 345167 11/08/2024 2,078.75 Vendor FOL01 - FOLGERGRAPHICS Total: 8,315.00
Vendor: HOL24 - HOLISTIC SOLUTIONS LLC
HOLISTIC SOLUTIONS LLC 2394 11/08/2024 PO/10142 DEI SVCS 101-1014-0000-630040 345168 11/08/2024 7,500.00 Vendor HOL24 - HOLISTIC SOLUTIONS LLC Total: 7,500.00
Vendor: IDI58 - IDI
IDI IN778660 11/08/2024 MO/ SVCS FOR INVESTIGATI… 101-2001-0000-620122 345169 11/08/2024 270.50 Vendor IDI58 - IDI Total: 270.50
Vendor: IED01 - IEDA
IEDA 200616565 11/08/2024 MEMVER DUES FOR LABOR R…101-1014-0000-630040 345170 11/08/2024 2,265.12 Vendor IED01 - IEDA Total: 2,265.12
8.2.a
Packet Pg. 21
Expense Approval Report Payment Dates: 11/8/2024 - 11/8/2024 11/8/2024 9:33:41 AM Page 3 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: INF04 - INFINITY TECHNOLOGIES
INFINITY TECHNOLOGIES 3045 11/08/2024 OCT'24 GIS SUPP/STRWTR GI…401-1012-0000-630040 345171 11/08/2024 982.50 Vendor INF04 - INFINITY TECHNOLOGIES Total: 982.50
Vendor: KAR05 - KARSTE CONSULTING, INC.
KARSTE CONSULTING, INC. 2024/25-#2 11/08/2024 EOC PLAN REVIEW & WORKE…101-2001-0000-630033 345172 11/08/2024 2,500.00 Vendor KAR05 - KARSTE CONSULTING, INC. Total: 2,500.00
Vendor: KIS02 - KIS
KIS 82007 11/08/2024 PO/10122 EXTRA NODE BLO… 401-1012-0000-710844 345173 11/08/2024 9,381.30 KIS 82007; 82008 11/08/2024 EXTRA NODE BLK FOR EXPAN…401-1012-0000-710844 345173 11/08/2024 0.01 KIS 82008 11/08/2024 PO/10122 EXTRA NODE BLCK…401-1012-0000-710844 345173 11/08/2024 6,209.80 Vendor KIS02 - KIS Total: 15,591.11
Vendor: CUR06 - L.N. CURTIS & SONS
L.N. CURTIS & SONS INV880730 11/08/2024 UNIFORM ITEMS FOR TRAIN… 101-2001-0000-612290 345174 11/08/2024 74.42 Vendor CUR06 - L.N. CURTIS & SONS Total: 74.42
Vendor: HUN04 - LARRYLOGIC PRODUCTIONS
LARRYLOGIC PRODUCTIONS 2246 11/08/2024 CT COUNCIL REG MTG 11-4-… 101-1001-0000-630040 345175 11/08/2024 337.50 LARRYLOGIC PRODUCTIONS 2246 11/08/2024 CT COUNCIL REG MTG 11-4-… 101-1001-0000-630040 345175 11/08/2024 225.00 Vendor HUN04 - LARRYLOGIC PRODUCTIONS Total: 562.50
Vendor: LEH02 - LEHR
LEHR SI110811 11/08/2024 INSTALLATION OF NEW EQUI…101-2001-0000-650051 345176 11/08/2024 1,006.42 LEHR SI111369 11/08/2024 INSTALLATION OF NEW EQUI…101-2001-0000-650051 345176 11/08/2024 811.47 LEHR SI111461 11/08/2024 INSTALLATION OF NEW EQUI…101-2001-0000-650051 345176 11/08/2024 2,189.33 Vendor LEH02 - LEHR Total: 4,007.22
Vendor: LEP01 - LEPTIEN, CRONIN, COOPER
LEPTIEN, CRONIN, COOPER 33645 11/08/2024 PH RD SDWLK & TAYLOR BLV… 301-5139-0000-630034 345177 11/08/2024 0.04 LEPTIEN, CRONIN, COOPER 33645 PP22 11/08/2024 PO/003 PH RD SDWLK/TAYL… 301-5139-0000-630034 345177 11/08/2024 9,175.63 LEPTIEN, CRONIN, COOPER 33649 PP1 11/08/2024 CULV OUTFLL STDY @ MSFIE… 231-5025-0000-630034 345177 11/08/2024 5,513.00 Vendor LEP01 - LEPTIEN, CRONIN, COOPER Total: 14,688.67 Vendor: THO01 - MARGARET THORNTON
MARGARET THORNTON 241108 11/08/2024 RETIREE MEDICAL FOR NOV … 101-1019-0000-612210 345178 11/08/2024 205.90 Vendor THO01 - MARGARET THORNTON Total: 205.90
Vendor: SRS01 - MARIK ENTERPRISES, LLC
MARIK ENTERPRISES, LLC 2024-198 11/08/2024 PRE-EMPLOYMENT BACKGR… 101-1014-0000-630021 345179 11/08/2024 120.00 Vendor SRS01 - MARIK ENTERPRISES, LLC Total: 120.00
Vendor: 10062 - MG MEDIA CREATIVE
MG MEDIA CREATIVE INV-0834 11/08/2024 WELCOME TO PH VIDEO RO… 101-1014-0000-630040 345180 11/08/2024 550.00 Vendor 10062 - MG MEDIA CREATIVE Total: 550.00
Vendor: MIS04 - MISAC
MISAC 200007502 11/08/2024 CERTIFIED NTWORK DEFEND… 401-1012-0000-630017 345181 11/08/2024 1,500.00 Vendor MIS04 - MISAC Total: 1,500.00
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Expense Approval Report Payment Dates: 11/8/2024 - 11/8/2024 11/8/2024 9:33:41 AM Page 4 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: MUN14 - MUNOZ, BEATRIZ
MUNOZ, BEATRIZ 241108 11/08/2024 EDUCATION INCENTIVE/ BEA… 101-2001-0000-630033 345182 11/08/2024 500.00 Vendor MUN14 - MUNOZ, BEATRIZ Total: 500.00
Vendor: NAT95 - NATIONAL TRENCH SAFETY
NATIONAL TRENCH SAFETY 948884 11/08/2024 TRENCH PLT- BOYD RD & CA… 101-5097-0000-650023 345183 11/08/2024 141.71 Vendor NAT95 - NATIONAL TRENCH SAFETY Total: 141.71
Vendor: NEL06 - NELSON
NELSON 6456972 & 6457361 11/08/2024 TEMP SVCS IN THE ENGR DIVI…101-3001-0000-630019 345184 11/08/2024 2,256.12 Vendor NEL06 - NELSON Total: 2,256.12
Vendor: NUN01 - NUNES, JAMES R.
NUNES, JAMES R. 241108 11/08/2024 RETIREE MEDICAL FOR NOV … 101-1019-0000-612210 345185 11/08/2024 162.00 Vendor NUN01 - NUNES, JAMES R. Total: 162.00
Vendor: OFF20 - ODP BUSINESS SOLUTIONS, LLC
ODP BUSINESS SOLUTIONS, L…388881925001 11/08/2024 ENVELOPES, BATTERIES, ETC 101-2001-0000-660016 345186 11/08/2024 356.10 ODP BUSINESS SOLUTIONS, L…389783278001 11/08/2024 PAPER 101-2001-0000-660016 345188 11/08/2024 323.84 ODP BUSINESS SOLUTIONS, L…391181880001 11/08/2024 CALENDAR, PENS, CUPS, ETC 101-2001-0000-660016 345189 11/08/2024 112.57 ODP BUSINESS SOLUTIONS, L…392374939001 11/08/2024 POST- IT NOTES 101-2001-0000-660016 345187 11/08/2024 47.65 Vendor OFF20 - ODP BUSINESS SOLUTIONS, LLC Total: 840.16 Vendor: PAK01 - PAKPOUR CONSULTING GROUP,
PAKPOUR CONSULTING GRO… 4578 RD#1535 11/08/2024 PO/0017 PROV ON-CALL EN… 101-220013 345190 11/08/2024 6,480.00 PAKPOUR CONSULTING GRO… 4579 RD#1532 11/08/2024 PO/0017 PROV ON-CALL EN… 101-220013 345190 11/08/2024 7,335.00 PAKPOUR CONSULTING GRO… 4581 RD#1660 11/08/2024 PO/0017 PROV ON-CALL EN… 101-220013 345190 11/08/2024 90.00 PAKPOUR CONSULTING GRO… 4582-R1 RD#1788 11/08/2024 PO/0017A PRO ON-CALL EN… 101-220013 345190 11/08/2024 2,025.00 PAKPOUR CONSULTING GRO… 4583 RD#1673 11/08/2024 PO/0017A PRO ON-CALL EN… 101-220013 345190 11/08/2024 540.00 Vendor PAK01 - PAKPOUR CONSULTING GROUP, Total: 16,470.00 Vendor: PGE01 - PG&E
PG&E ACCT 1398597625-0 10/29/24 11/08/2024 CH GAS 09/28/24 - 10/28/24 101-1016-0000-670015 345194 11/08/2024 358.87 PG&E ACCT 1440264289-7 11/1/24 11/08/2024 CH ELECTRIC 09/27/24 - 10/2…101-1016-0000-670015 345193 11/08/2024 14,093.00 PG&E ACCT 3390104380-3 10/23/24 11/08/2024 2 MONTICELLO AVE - LIBRAR… 103-5105-0000-670015 345195 11/08/2024 5,600.20 PG&E ACCT 3856487387-5 10/24/24 11/08/2024 SUMM BLG- TRAFFIC SGNL E… 306-5107-0000-670015 345191 11/08/2024 759.60 PG&E ACCT 3856908898-2 11/1/24 11/08/2024 DVWS-WTR PUMP HOUSE EL…501-7010-0000-670015 345192 11/08/2024 3,414.68 Vendor PGE01 - PG&E Total: 24,226.35
Vendor: PRA01 - PRATT, JOHN F.
PRATT, JOHN F. 241108 11/08/2024 RETIREE MEDICAL FOR NOV … 101-1019-0000-612210 345196 11/08/2024 1,909.05 Vendor PRA01 - PRATT, JOHN F. Total: 1,909.05
Vendor: REW24 - REWARDIAN, LLC
REWARDIAN, LLC 13928 11/08/2024 PO/10140 EMPLOYEE RECO… 101-1014-0000-620034 345197 11/08/2024 640.00 Vendor REW24 - REWARDIAN, LLC Total: 640.00
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Expense Approval Report Payment Dates: 11/8/2024 - 11/8/2024 11/8/2024 9:33:41 AM Page 5 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: RHE19 - RHEINGRUBER, HERBERT G.
RHEINGRUBER, HERBERT G. 241108 11/08/2024 BL #25740 Rental occupied b… 101-0000-0000-404010 345198 11/08/2024 19.00 Vendor RHE19 - RHEINGRUBER, HERBERT G. Total: 19.00
Vendor: ROB03 - ROBERT HALF
ROBERT HALF 64262961 11/08/2024 PYCHECK FOR PER-DIEM EM… 101-2001-0000-611050 345199 11/08/2024 2,448.30 Vendor ROB03 - ROBERT HALF Total: 2,448.30
Vendor: SCI03 - SCIARONI, JACK
SCIARONI, JACK 241108 11/08/2024 DVWS CHIEF ENGR FOR OCT'… 501-7010-0000-611040 345200 11/08/2024 546.25 Vendor SCI03 - SCIARONI, JACK Total: 546.25
Vendor: SHA24 - SHAUNNA J. EDWARDS, LCSW
SHAUNNA J. EDWARDS, LCSW 241108 11/08/2024 DEPT THERAPIST SVCS 101-2013-0000-630018 345201 11/08/2024 2,100.00 Vendor SHA24 - SHAUNNA J. EDWARDS, LCSW Total: 2,100.00 Vendor: SHE24 - SHEEHAN, LEANNA
SHEEHAN, LEANNA 241108 11/08/2024 FINANCE- COST RECOVE REF-…101-220010 345202 11/08/2024 1,721.04 Vendor SHE24 - SHEEHAN, LEANNA Total: 1,721.04
Vendor: STA01 - STAPLES
STAPLES 7002731053 11/08/2024 OFFICE SUPP FOR CH 101-4013-0000-660016 345203 11/08/2024 770.94 Vendor STA01 - STAPLES Total: 770.94
Vendor: DEX01 - STEVEN DEXHEIMER
STEVEN DEXHEIMER 2402-60 11/08/2024 PRE-EMPLOYMENT BACKGR… 101-1014-0000-630021 345204 11/08/2024 2,109.17 Vendor DEX01 - STEVEN DEXHEIMER Total: 2,109.17
Vendor: PERMANENTE MEDICAL G - THE PERMANENTE MEDICAL GROUP, INC.
THE PERMANENTE MEDICAL… 1000601860 11/08/2024 EXAM SVCS- GALEZZI;HERRE… 101-1014-0000-630023 345205 11/08/2024 929.00 Vendor PERMANENTE MEDICAL G - THE PERMANENTE MEDICAL GROUP, INC. Total: 929.00 Vendor: TIL01 - TILLMAN, KEVIN
TILLMAN, KEVIN 241108 11/08/2024 EDUCATION INCENTIVE/ KEV… 101-2001-0000-630033 345206 11/08/2024 500.00 Vendor TIL01 - TILLMAN, KEVIN Total: 500.00
Vendor: 10112 - TOWILL, INC.
TOWILL, INC. 09-4498 RD#1765 11/08/2024 PO/2001 ACTNG CT SURV & … 101-220013 345207 11/08/2024 525.00 Vendor 10112 - TOWILL, INC. Total: 525.00
Vendor: VOO01 - VOORHIES, CLAIRE
VOORHIES, CLAIRE 241108 11/08/2024 DVWS SEC & DISP OCT'24 (S… 501-7010-0000-611040 345208 11/08/2024 409.68 Vendor VOO01 - VOORHIES, CLAIRE Total: 409.68
Grand Total: 211,618.72
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Expense Approval Report Payment Dates: 11/8/2024 - 11/8/2024 11/8/2024 9:33:41 AM Page 6 of 7
Report Summary
Fund Summary
Fund Payment Amount
101 - GENERAL FUND 159,970.86
103 - MEASURE K FUND 6,746.31
201 - WASTE MANAGEMENT/RECYCLING FUND 2,601.25
226 - COMMERCIAL LANDSCAPE & LIGHTING - DISTRICT … 2,862.47 231 - NPDES/STORMWATER 5,513.00
301 - GAS TAX FUND 9,175.67
306 - MEASURE J FUND 759.60
401 - CITY HALL/PUBLIC SERVICE CENTER TECHNOLOGY … 18,931.23 402 - PD TECHNOLOGY FUND 327.72
501 - DIABLO VISTA WATER FUND 4,370.61
801 - TRANSPAC FUND 360.00
Grand Total: 211,618.72
Account Summary
Account Number Account Name Payment Amount
101-0000-0000-404010 BUSINESS LICENSE FEE 19.00
101-1001-0000-630040 CONTRACTUAL SVC 562.50
101-1008-0000-620112 ADVERTISINGADVERTISI… 119.04
101-1008-0000-630043 CODIFICATN SVCS 517.00
101-1010-0000-620121 MEMBERSHIP 150.00
101-1012-0000-620052 EQ/LSE&INST PMT 1,612.79
101-1012-0000-650036 MAINT/SOFTWARE 49,830.00
101-1012-0000-670020 UTIL/TELEPHONE 2,069.09
101-1014-0000-620034 EMPL RECOG/AWDS 640.00
101-1014-0000-630021 HIRE/TEST SVCS 2,229.17
101-1014-0000-630023 OCC HEALTH SVCS 929.00
101-1014-0000-630040 CONTRACTUAL SVC 10,315.12
101-1014-0000-660016 SUPPLIES/OFFICE 32.65
101-1016-0000-670015 UTIL/GAS-ELECTR 14,451.87
101-1016-0000-670025 UTIL/WATER 1,693.60
101-1019-0000-612210 SICK LEAVE CONVERSIO… 2,276.95
101-200030 CREDIT CARD PAYABLE 21,808.93
101-2001-0000-611050 SALARY-PART TIME TEM… 2,448.30
101-2001-0000-612290 UNIFORM/PD OTHER AC… 74.42
101-2001-0000-620052 EQ/LSE&INST PMT 1,051.25
101-2001-0000-620122 PUBLICATIONS/SUBSCRI… 270.50
101-2001-0000-630033 P.D. OTHER SVCS 3,759.24
101-2001-0000-650051 MAINT/P.D. AUTO 4,007.22
101-2001-0000-660016 SUPPLIES/OFFICE 840.16
101-2013-0000-630018 MISC OUTSD SVCS 2,100.00
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Expense Approval Report Payment Dates: 11/8/2024 - 11/8/2024 11/8/2024 9:33:41 AM Page 7 of 7
Account Summary
Account Number Account Name Payment Amount
101-220010 REFUNDABLE DEPOSITS … 1,721.04
101-220013 REFUNDABLE DEPOSITS … 16,995.00
101-3001-0000-630019 TEMP AGNCY SVCS 2,256.12
101-4002-0000-620114 PHOTO/PRINTING 7,803.75
101-4004-0000-620112 ADVERTISING 613.80
101-4013-0000-660016 SUPPLIES/OFFICE 898.34
101-5097-0000-650017 MAINT/CH BLDG 154.75
101-5097-0000-650023 MAINT/STREETS 141.71
101-5097-0000-670025 UTIL/WATER 5,578.55
103-5105-0000-670015 UTIL/GAS-ELECTR 5,600.20
103-5105-0000-670025 UTIL/WATER 1,146.11
201-4009-0000-620114 PHOTO/PRINTING 2,601.25
226-4019-0000-670025 UTIL/WATER 2,617.11
226-4022-0000-670025 UTIL/WATER 105.67
226-4023-0000-670025 UTIL/WATER 139.69
231-5025-0000-630034 ENGINEERING 5,513.00
301-5139-0000-630034 ENGINEERING 9,175.67
306-5107-0000-670015 UTIL/GAS-ELECTR 759.60
401-1012-0000-630017 COMPTR TRAINING 1,500.00
401-1012-0000-630040 CONTRACTUAL SVC 982.50
401-1012-0000-660024 SUPPLIES/NON CAPITALI… 857.62
401-1012-0000-710844 CAPITAL ASSETS-EQUIP… 15,591.11
402-2001-0000-660024 SUPPLIES/NON CAPITALI… 327.72
501-7010-0000-611040 SALARY-PART TIME PER… 955.93
501-7010-0000-670015 UTIL/GAS-ELECTR 3,414.68
801-6002-0000-630040 CONTRACTUAL SVC 360.00
Grand Total: 211,618.72
Project Account Summary
Project Account Key Payment Amount
**None** 211,618.72
Grand Total: 211,618.72
2024-11-08
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CITY COUNCIL STAFF REPORT
Meeting Date: November 18, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___-24 ACCEPTING THE POLICE DEPARTMENT UNDERGROUND INSTALLATION PROJECT NO. PSC01-23 AS COMPLETE AND AUTHORIZING THE PUBLIC WORKS
DIRECTOR TO ISSUE AND RECORD A NOTICE OF COMPLETION
SYNOPSIS
The City of Pleasant Hill Police Department Underground Storage Tank (UST) Replacement Project PSC-01-23 provided for the removal and replacement of the existing UST located at the Police Department rear parking lot. The purpose of this item is to accept the project as complete and authorize the Public Works Director to issue a Notice of Completion.
DISCUSSION
Background
On September 25, 2014, the California State Senate passed Senate Bill (SB) 445, requiring all single walled USTs designed and constructed before January 1, 1997, to be permanently closed no later than December 31, 2025. All single walled USTs that are not removed by this date will be red tagged by Contra Costa Health Services (CCHS) and subject to financial penalties of $500 to $5,000 per day per SW UST Health and Safety Code Section 25299. The existing UST system, designed in 1996 and installed in 1997, consisted of a 12,000-gallon single walled tank, related piping, a fuel pump, fuel island, and overhead canopy. As such, CCHS notified the City that the UST was identified as one such tank, and therefore must be closed by December 31, 2025.
The City of Pleasant Hill Police Department Underground Storage Tank Replacement Project was an approved project in the FY 2022-2027 Capital Improvement Plan (CIP), to remove and dispose of the existing single walled UST system located in the rear parking lot and installed a new double walled UST in compliance with State regulations. $1,200,000 in American Rescue Plan Act (ARPA) funds were allocated for this project, and on October 16, 2023, the City Council awarded the construction contract to Petro-Analytical.
The contract documents originally identified the removal and replacement of the existing 12,000- gallon tank, canopy, dispenser, and associated piping. In addition, the contract called for a new
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leak detection system and inventory control system. The contract documents called for the new double wall tank to be installed in the same location as the existing tank.
Due to unexpected, differing site conditions, it was necessary to revise the original contract scope.
The City Council, on October 7, 2024, adopted Resolution No. 69-24, approving the additional work and a change order was issued to Petro-Analytical, Inc. in the amount of $468,500.
The new tank was installed on August 1, 2024, and all regulatory testing, the installation of all piping, the installation of the new fuel dispenser, the installation of the canopy and site restoration was completed at the end of October 2024.
Analysis
The project is now complete, and the work conforms to the construction documents. The project began on October 30, 2023, and was substantially completed on October 25, 2024, within the allotted contract time.
The total cost of construction, including change orders, was $1,667,410, which is $468,500 above the approved contract amount of $1,200,000. Change order work included:
• Closure of the existing UST in place
• Location, excavation, dewatering and installation of UST in new location • Dewatering
• Soil Management
• Site restoration
The City is retaining approximately five percent of the total construction cost ($83,370.50) from Petro-Analytical, Inc. to ensure that all subcontractors and suppliers have been paid. The procedure for releasing these monies is the City Council’s formal acceptance of the work with authorization to issue and record a Notice of Completion. If there are no claims filed within 35 days of recording the notice, final payment of the retained amount can be made to the contractor. After acceptance of the project, the City will have a one year maintenance period to address any problems that occur in that time frame.
FISCAL IMPACT
The project is funded by $1,667,410 in American Rescue Plan Act Funds, which is $1,090 below the approved contact amount of $1,668,500. These funds will be returned to the American Rescue Plan Act fund in Government Services category.
PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department.
The agenda and staff report are posted on the City’s web page.
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RECOMMENDED CITY COUNCIL ACTION
Adopt Resolution.
ALTERNATIVES TO RECOMMENDED ACTION
None Recommended.
ATTACHMENT(S):
Proposed Resolution
Prepared by: Ann James, Public Works Director
Reviewed by: Erick Cheung, Chief Financial Officer
Approved by: Ethan Bindernagel, City Manager
8.3 Packet Pg. 29
RESOLUTION NO. ____-24
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL
ACCEPTING THE POLICE DEPARTMENT UNDERGROUND STORAGE TANK INSTALLATION PROJECT NO. PSC-01-23 AS COMPLETE AND AUTHORIZING THE
PUBLIC WORKS DIRECTOR TO ISSUE AND RECORD A NOTICE OF COMPLETION WHEREAS, the Police Department Underground Storage Tank (UST) Installation Project No. PSC-01-23 provided for the removal and replacement of the existing UST located at the Police Department rear parking lot in the City of Pleasant Hill; and WHEREAS, on October 16, 2023, the City Council awarded a contract to PetroAnalytical, Inc. to perform work described in the contract documents entitled Police Department Underground Storage Tank Installation Project No. PSC-01-23; and WHEREAS, the work has been performed to the satisfaction of the City and PetroAnalytical, Inc. is requesting final payment for the completed work; and WHEREAS, the California Public Contract Code requires the City to notify the public of acceptance of a project prior to making a final payment.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pleasant Hill finds that the work performed as Police Department Underground Storage Tank Installation Project No. PSC-01-23 is complete to the satisfaction of the City.
BE IT FURTHER RESOLVED, that the Public Works Director is authorized to execute a Notice of Completion and record it with the Office of the Recorder of the County of Contra Costa, State of California, within ten (10) days from the date thereof.
BE IT FURTHER RESOLVED, the remaining construction fund balance of $1,090.00 will be returned to the American Rescue Plan Act Fund in the Government Services category.
ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting of the Council held on the day of , 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
MATTHEW RINN, Mayor
ATTEST:
LYONE P. CONNER, City Clerk
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CITY COUNCIL STAFF REPORT
Meeting Date: November 18, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ACCEPT THE PLEASANT HILL TOURISM IMPROVEMENT
DISTRICT ANNUAL REPORT FOR FISCAL YEAR 2024/25
SYNOPSIS
The Pleasant Hill Tourism Improvement District (PHTID) is a benefit assessment district that generates revenue to help fund marketing, room sales, and guest attraction programs for Pleasant Hill’s seven hotels. Visit Pleasant Hill serves as the Owners Association for the PHTID and is required in its agreement with the City to submit annual reports, which shall include a fiscal audit, to the City Council. Staff recommends that the City Council receive the presentation from Visit Pleasant Hill and accept their Fiscal Year (FY) 2024/25 annual report.
DISCUSSION
Background
On March 20, 2017, the City Council adopted Resolution No. 29-17 establishing the Pleasant Hill Tourism Improvement District (PHTID) for a five-year term beginning on April 1, 2017, and continuing through March 31, 2022. The Pleasant Hill Chamber of Commerce served as the Owners Association for the PHTID during this initial five-year term.
On January 24, 2022, the City Council adopted Resolution No. 7-22, extending the PHTID for five additional years, and designating Stay Pleasant Hill (which was subsequently rebranded as Visit Pleasant Hill) as the new PHTID Owners Association, beginning on April 1, 2022.
Resolution No. 7-22 also included approval of the 2022-2027 PHTID Management District Plan, which identified Visit Pleasant Hill (VPH) as the governing body that shall be responsible for managing PHTID funds and implementing PHTID programs. The Management District Plan also established a seven-member PHTID Board of Directors to provide direction to VPH staff. The board comprises representatives of the Hyatt hotel, Marriot hotel, Homewood Suites by Hilton hotel, Sonesta hotel, one hotel not affiliated with a national brand, the Pleasant Hill Chamber of Commerce, and the City of Pleasant Hill.
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VPH is required to provide an annual report to the City Council at the end of each fiscal year of operation, per the Management District Plan. An audited financial report shall be part of the annual report in accordance with the City’s contract with VPH.
Analysis
Visit Pleasant Hill’s fiscal year covers April 1 through March 31. The auditors for VPH provided a clean opinion, which means that VPH’s financial statements were fairly stated for FYs 2023/24 and 2022/23 (see attached VPH Audited Financial Statements). The VPH Audit Report to the Board of Directors (also attached) includes required communication regarding the audit.
FISCAL IMPACT
There is no financial impact as a result of accepting the annual report. Assessment revenues that are received for the PHTID are managed by Visit Pleasant Hill as the Owners Association. The City receives two percent ($13,201 in FY 2023/24) of Visit Pleasant Hill revenue as an administration fee to cover the cost of collecting PHTID revenue from the seven hotels and forwarding the revenue to Visit Pleasant Hill management.
PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department.
The agenda and staff report are posted on the City’s web page.
RECOMMENDED CITY COUNCIL ACTION
Accept the Visit Pleasant Hill Annual Report for FY 2024/25.
ALTERNATIVES TO RECOMMENDED ACTION
City Council may decline to accept the Visit Pleasant Hill Annual Report for FY 2024/25.
ATTACHMENT(S):
Visit Pleasant Hill Management District Plan 2022-2027
Visit Pleasant Hill Annual Report for FY 2024/25
Visit Pleasant Hill Audited Financial Statements for FYs 2024 and 2023 Visit Pleasant Hill Audit Report to the Board of Directors Prepared by: Zach Seal, Economic Development Manager
Approved by: Ethan Bindernagel, City Manager
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Pleasant Hill Tourism Improvement District
2024/2025 Annual Report
Submitted to the City of Pleasant Hill pursuant to Streets and Highways Code section 36650, for the period from April 1, 2024 through March 31, 2025
April 1, 2 0 2 4 – March 3 1, 2 0 2 5
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Pleasant Hill Tourism Improvement District
2024/2025 Annual Report Page 2
Contents
Boundaries .........................................................................................................................3 2023/2024 Accomplishments.............................................................................................4 2024/2025 Improvements and Activities..........................................................................6 Cost.....................................................................................................................................9 Assessment .......................................................................................................................11 Surplus and Other Funding............................................................................................13 Appendix I - Budgeted vs. Actual 2023/2024.................................................................14 Appendix II - Assessed Businesses..................................................................................17
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Pleasant Hill Tourism Improvement District
2024/2025 Annual Report Page 3
Boundaries
There are no proposed changes to the boundaries and no changes to the assessed lodging businesses.
The Pleasant Hill Tourism Improvement District (PHTID) will continue to include all lodging businesses, existing and in the future, available for public occupancy located within the boundaries of the City of Pleasant Hill (City), as shown on the map below.
A list of lodging businesses currently assessed in the PHTID is listed in Appendix II.
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Pleasant Hill Tourism Improvement District
2024/2025 Annual Report Page 4
2023/2024 Accomplishments
Pursuant to the provisions of the PHTID Plan, details of the accomplishments of the PHTID from fiscal year 2023/24 are summarized below.1
• Pleasant Hill achieved the 2nd highest room occupancy rate in the Bay Area at 62.4%, and 3rd highest average room rate at $139.76 among our eight (8) competitor cities in 2023, as shown below;
Pleasant
Hill
Walnut
Creek
Concord San Ramon Pleasanton Dublin San
Francisco
Oakland
Occupancy %
(Occ.)
62.4% 66% 40.6% 57.8% 51.9% 55% 54% 51.1%
Average Room
Rate (ADR)
$139.76 $151.54 $108.98 $134.86 $136.45 $117.03 $208.16 $119.78 Revenue Per
Room (RevPar)
$87.28 $99.99 $44.25 $77.98 $70.80 $64.36 $112.38 $61.17 • Stay Pleasant Hill undertook a brand refresh initiative, transitioning to Visit Pleasant Hill, which includes a new website (visitpleasanthill.com) and updated brand guidelines, strategy and story that encompass key elements such as positioning and logos. These efforts enhanced the city’s visibility and appeal, driving more room nights to assessed businesses through improved marketing and user experience;
• Stay Pleasant Hill launched four new marketing campaigns:
o “Always SF”: A partnership with SF Travel’s Bay Area campaign from February 2024 onwards, with a $5,000 investment that generated $184,000 in hotel revenue, benefiting assessed businesses;
o “I Love PH”: An app-driven trail supporting Pleasant Hill businesses; o “It’s a Dog’s World”: A campaign promoting dog friendly local businesses, reaching 270,000 email subscribers and achieving a CTR of 6.95%; and o “I belong here..”: Launched in February 2024 and celebrating diverse cultural holidays and events on social media, this campaign enhanced Pleasant Hill’s visibility and won the DEI + California Travel Champion Award. • Stay Pleasant Hill conducted over twenty-one (21) media pitches and hosted four (4) journalist visits and features, gaining exposure in local, regional, and national publications, driving visitation and increased overnight room nights at assessed businesses; • Stay Pleasant Hill distributed updated marketing collateral including the Stay Pleasant Hill Visitor guide, Diablo Valley College (DVC) Sports Guide, DVC International Students Guide, Pup Guide, and a “10 Things to Do” list;
• New technology systems such as RIPE and Spontigo were implemented to drive revenue into the City and enhance the visitor experience, contributing to increased room nights at assessed businesses;
1Data provided from the Pleasant Hill Economic Impact Report from Dean Runyon
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Pleasant Hill Tourism Improvement District
2024/2025 Annual Report Page 5
• Stay Pleasant Hill held a total of 251 sales and 63 marketing meetings, generating opportunities to increase room night sales at assessed businesses; • National partnerships with key organizations such as Visit California, DVC College, Live Nation – Toyota Pavilion @Concord, JSX Airlines, San Francisco Travel Association, National Tour Operators Association, American Bus Association, California Travel Association, Destinations International, and Mt Diablo DMO Alliance were fostered, expanding the reach of Pleasant Hill and drawing visitors to assessed businesses; • Community partnerships with Off the Grid, Haunted Trail, PH Perks, Art, Wine & Music Festival, Blues & Brews Festival, Fourth of July Celebration, Light up the Night, Jewish Film Festival, and DVC Business Administration Department Advisory Board bolstered Pleasant Hill’s reputation, benefiting assessed businesses by attracting over-night visitors; • Stay Pleasant Hill celebrated International Women’s Day and showcased eight (8) local women in social media;
• In collaboration with DVC, tours of Pleasant Hill for international students were organized, encouraging room nights at assessed businesses; and
• Stay Pleasant Hill participated in twelve (12) domestic travel tradeshows and eleven (11) conferences, meeting with tourism buyers, planners, and vendors, with the aim of driving overnight visitors to Pleasant Hill and generating increased room nights at assessed businesses.
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Pleasant Hill Tourism Improvement District
2024/2025 Annual Report Page 6
2024/2025 Improvements and Activities
The improvements and activities to be provided for the fiscal year 2024/25 are consistent with the Management District Plan (Plan). Aligned with the activities and improvements outlined in the Plan, these are just a few highlights and areas of focus anticipated for the fiscal year 2024/25:
• Develop a new request for proposal for website redesign to increase visitor engagement and meetings, increasing room nights for assessed businesses; • Redesign the Visit Pleasant Hill Visitor Guide for 2026 to increase room nights for assessed businesses;
• Host marketing best practice workshops for local businesses, including but not limited to topics such as branding, social media, website design and selling; • Participate in branding and room night sales campaigns to increase room nights for assessed businesses:
o Launch “I belong here…” Phase II;
o Collaborate with Brand USA to implement the Visit Pleasant Hill strategy for attracting international travelers, contributed to increased room nights at assessed businesses; o Partner with Visit California to participate in the family Kidifornia Road Trips campaign; and
o Engage in San Francisco’s domestic marketing campaign. • Continue to invest in immersive tools that showcase visitor experiences staying in Pleasant Hill;
• Partner with Zartico, a marketing and economic impact organization, to measure the economic impact and marketing metrics;
• Pursue new partnerships to complement the visitor experience, such as Destination Marketing Company for group tours, incentive partnerships, corporate partnerships for local events activation sponsorships;
• Create new packages with existing partners such as Live Nation and DVC; and • Partner directly with direct consumer channels such as Trip Advisor, Trip.com, Hotelbeds, Price Travel, Travel exchange Tourism and Hooper.
To accomplish the programs highlighted above, the following budget categories outlined in the Plan will continue into fiscal year 2024/25:
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Pleasant Hill Tourism Improvement District
2024/2025 Annual Report Page 7
Sales, Marketing & Communications
A sales, marketing and communications program will continue to promote assessed businesses as tourist, meeting, and event destinations. The sales, marketing and communications program will continue to have a central theme of promoting Pleasant Hill as a desirable place for overnight visits. The program will continue to have the goal of increasing overnight visitation and room night sales at assessed businesses, and may include the following activities:
• Marketing efforts to increase awareness and optimize internet presence to drive overnight visitation and room sales to assessed businesses, including public relations, online and social media campaigns, updating and maintaining website, print, television, digital and radio advertising;
• Attendance of trade shows, professional industry conferences and affiliation events to promote assessed businesses;
• Sales blitzes for assessed businesses;
• Familiarization tours of assessed businesses;
• Development of a strategic plan to benefit assessed businesses, including branding and destination management;
• Preparation and production of collateral promotional materials such as brochures, flyers and maps featuring assessed businesses; • Lead generation activities designed to attract tourists and group events to assessed businesses;
• Director of Sales and General Manager meetings to plan and coordinate tourism promotion efforts for assessed businesses;
• Comprehensive and integrated way finding signage systems, including signage to parking lots and decks, designed to create a visitor experience that will bring repeat visits to assessed businesses;
• Transportation programs connecting assessed businesses and local music venues, sports venues, and other attractions, to increase overnight visitation and room sales at assessed businesses;
• Art and cultural projects to attract overnight visitors to assessed businesses; • Local destination marketing programs designed to drive overnight visitation and room sales to assessed businesses;
• Destination product development programs and improvements designed to drive overnight visitation and room sales to assessed businesses; and • Sports and outdoor recreation marketing programs designed to drive overnight visitation and room sales to assessed businesses.
Administration and Operations
The administration and operations portion of the budget shall continue to be utilized for administrative staffing costs, office costs, advocacy, and other general administrative costssuch asinsurance, legal, and accounting fees.
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Pleasant Hill Tourism Improvement District
2024/2025 Annual Report Page 8
Contingency/Reserve
The budget shall continue to include a contingency line item to account for uncollected assessments, if any. If there are contingency funds collected, they may continue to be held in a reserve fund or utilized for other program, administration, or renewal costs at the discretion of Stay Pleasant Hill. Policies relating to contributions to the reserve fund, the target amount of the reserve fund, and expenditure of monies from the reserve fund shall continue to be set by the Stay Pleasant Hill Board.
Contingency/reserve funds may continue to be spent on PHTID programs or administrative and renewal costs in such proportions as determined by the Stay Pleasant Hill Board. The reserve fund may continue to be used for the costs of renewing the PHTID.
City Collection Fee
The City shall continue to retain a fee equal to two percent (2%) of the amount of assessment collected, to cover its costs of collection and administration.
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Pleasant Hill Tourism Improvement District
2024/2025 Annual Report Page 9
Cost
FY 2024/2025 Projections
The cost of providing improvements and activities for FY 2024/25 is consistent with the Plan. The total estimated assessment budget has increased from 2023/24 as a result of improved business conditions. The anticipated total budget for FY 2024/25 is $878,493 in anticipated collections and $248,348 in estimated carry over from previous years, for a total budget of $1,126,841. The categorical breakdown is below. All budget category allocations are within the authorized fifteen percent (15%) adjustment of the total budget from the prior year.
Category
FY 2024/25
Estimated
Assessment
Revenue
FY 2024/25
Estimated
Expenditures
% of
Assessment
Budget
Sales, Marketing & Communications $658,869 $658,869 75% Administration & Operations $158,129 $158,129 18%
Contingency & Reserve $43,925 $43,925 5%
City Fee $17,570 $17,570 2%
Totals $878,493 $878,493 100%
Note: the table above reflects assessment revenue only and does not include the surplus carried over from the previous PHTID Owner’s Association term that ended on March 31, 2023. The surplus balance is $248,348 for FY 2024/25 and is explained in more detail on Page 13.
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Pleasant Hill Tourism Improvement District
2024/2025 Annual Report Page 10
FY 2023/2024 Actuals
Pursuant to the PHTID Plan, below is an overview of the projected revenue versus actual expenditures for FY 2023/24. Estimated actual collections were $660,026, less than the $731,300 projection. The difference of $71,274 was funded by the surplus carried over from the previous Owner’s Association, as explained on Page 13.
Category
FY 2023/24
Estimated
Assessment Revenue
FY 2023/24
Actual
Assessment
Expenditures
(cash basis)
% $ $ Spent
Sales, Marketing & Communications 75% $548,475 $ 743,467 Administration & Operations 18% $131,634 $ 133,898
Contingency & Reserve 5% $36,565 $0
City Fee 2% $14,626 $13,201
Totals
100% $731,300 $890,565
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Pleasant Hill Tourism Improvement District
2024/2025 Annual Report Page 11
Assessment
For fiscal year 2023/24, the assessment rate for the Pleasant Hill Tourism Improvement District was 3%. Effective April 1, 2024, the Stay Pleasant Hill Board voted to increase this rate to 4%. For fiscal year 2024/25, the assessment rate for the Pleasant Hill Tourism Improvement District will be 4%.
Assessment
The initial annual assessment rate is three percent (3%) of gross short-term room rental revenue for lodging businesses. Based on the benefit received, assessments will not be collected on: stays of more than twenty-nine (29) consecutive days; a person as to whom, or an occupancy as to which, it is beyond the power of the city to impose the tax; and by any state officer or employee of the federal government or a foreign government who is exempt by reason of express provision of federal law or international treaty.
In years 2024 through 2026, the assessment may be subject to an increase during the five (5) year term. At the discretion of the Stay Pleasant Hill Board, the assessment rate may be increased to a maximum rate of five percent (5%) of gross short-term room rental revenue for assessed lodging businesses. However, the increase in any year shall not exceed one percent (1%) of gross short-term room rental revenue. The assessment rate may also be decreased by the Stay Pleasant Hill Board by up to a maximum of one percent (1%) per year but shall not drop below the initial three percent (3%) of gross short-term room rental revenue. Any increase or decrease authorized by the Stay Pleasant Hill Board shall be included in the Annual Report described in Section V of the Management District Plan.
The term “gross room rental revenue” as used herein means the consideration charged, whether or not received, for the occupancy of space in a hotel, valued in money, whether to be received in money, goods, services, labor or otherwise, including all receipts, cash, credits and property and services of any kind or nature, without any deduction therefrom whatsoever.
Gross room rental revenue shall not include any federal, state or local taxes collected, including but not limited to transient occupancy taxes.
Time and Manner for Collecting Assessments
The PHTID assessment was implemented beginning April 1, 2022 or as soon as possible thereafter, and will end five (5) years from its start date. The City will continue to be responsible for collecting the assessment on a quarterly basis (including any delinquencies, penalties, and interest) from each lodging business. The City shall continue to take all reasonable efforts to collect the assessments from each lodging business. The City shall continue to forward the assessments collected, less the two percent (2%) collection fee, to the Owners’ Association.
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Pleasant Hill Tourism Improvement District
2024/2025 Annual Report Page 12
Delinquencies
The PHTID shall reimburse the City for any costs and fees (including, but not limited to, both City staff time as reasonably calculated by the City, as well as any attorney’s fees) associated with collecting unpaid assessments. If sums in excess of the delinquent PHTID assessment are sought to be recovered in the same collection action by the City, the PHTID shall bear its pro rata share of such collection costs. Assessed businesses which are delinquent in paying the assessment shall be responsible for paying:
1. Original Delinquency: Any lodging business which fails to remit any assessment imposed within the time required shall pay a penalty of ten percent (10%) of the amount of the assessment in addition to the amount of the assessment.
2. Continued Delinquency: Any lodging business which fails to remit any delinquent remittance on or before a period of thirty (30) days following the date on which the remittance first became delinquent shall pay a second delinquency penalty of ten percent (10%) of the amount of the assessment in addition to the amount of the assessment and the ten percent (10%) penalty first imposed.
3. Fraud: If the City determines in its sole reasonable discretion that the nonpayment of any remittance due under this section is due to fraud and/or intent to mislead the City, a penalty of twenty-five percent (25%) of the amount of the assessment shall be added thereto in addition to the penalties stated in subsections 1 and 2 of this section.
4. Interest: In addition to the penalties imposed, any lodging business which fails to remit any assessment imposed shall pay interest at the rate of one-half of one percent (0.5%) per month or fraction thereof on the amount of the assessment, exclusive of penalties, from the date on which the remittance first became delinquent until paid.
5. Penalties Merged with Assessment: Every penalty imposed and such interest as accrues under the provisions of this section shall become a part of the assessment required to be paid under this section.
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Pleasant Hill Tourism Improvement District
2024/2025 Annual Report Page 13
Surplus and Other Funding
Surplus
The surplus carried over from FY 2023/24 assessment revenue is $0. Separate from the annual assessment revenue, a surplus balance of $478,887 was carried over from the previous PHTID Owner’s Association term that ended on March 31, 2022. Of this amount, $230,539 was spent in 2023/24, leaving a balance of $248,348 for FY 2024/25. This surplus will be used in FY 2024/25 and in future years for one-time expenses, such as marketing campaigns, partnerships and sponsorships of local events, and trade shows.
Other Funding
There are anticipated contributions totaling $1,138 to be made from partnerships.
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APPENDIX I – Budgeted vs. Actual FY2023 - 2024
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Actual Budget over Budget % of Budget
Income
5100 Program Sales & Fees $ - $ - $ -
5110 Hotel Assessment $ 660,026.14 $ 731,300.00 $ (71,273.86) 90.25% 5120 Sponsorships $ 1,000.00 $ - $ 1,000.00
Total 5100 Program Sales & Fees $ 661,026.14 $ 731,300.00 $ (70,273.86) 90.39% 5300 Revenue From Investments $ - $ - $ -
5310 Interest Income $ 137.99 $ - $ 137.99
Total 5300 Revenue From Investments $ 137.99 $ - $ 137.99 Carryover (for budget only) $ - $ 478,886.86 $ (478,886.86) 0.00% Total Income $ 661,164.13 $ 1,210,186.86 $ (549,022.73) 54.63% Expenses
7200 Salaries & Related Expenses $ - $ - $ -
7210 Salaries & Wages $ 349,461.95 $ 379,562.18 $ (30,100.23) 92.07% 7220 401k/403b Contributions $ 5,275.00 $ 9,500.00 $ (4,225.00) 55.53% 7230 Employee Benefits $ 24,022.25 $ 20,015.50 $ 4,006.75 120.02% 7240 Payroll Taxes $ 27,450.23 $ 32,088.63 $ (4,638.40) 85.55% 7250 Payroll Service Fees $ 5,845.47 $ 5,061.20 $ 784.27 115.50% 7290 Workers Comp $ 1,498.05 $ 1,381.00 $ 117.05 108.48% Total 7200 Salaries & Related Expenses $ 413,552.95 $ 447,608.51 $ (34,055.56) 92.39% 7500 Contract Service Expenses $ - $ - $ -
7520 Accounting $ 27,043.99 $ 28,440.00 $ (1,396.01) 95.09% 7530 Attorney & Legal $ 3,205.00 $ 5,000.00 $ (1,795.00) 64.10% 7540 IT Consultant $ 15,099.96 $ 15,000.00 $ 99.96 100.67% 7550 Social Media Consultant $ 44,120.00 $ 45,600.00 $ (1,480.00) 96.75% 7560 Marketing Agency $ 80,000.00 $ 102,000.00 $ (22,000.00) 78.43% 7561 Creative Agency $ 24,800.00 $ 35,000.00 $ (10,200.00) 70.86% 7562 PR Agency $ 18,352.89 $ 20,000.00 $ (1,647.11) 91.76% 7570 Virtual Assistant $ 9,969.75 $ 12,000.00 $ (2,030.25) 83.08% 7580 Photographer $ 2,179.95 $ 4,000.00 $ (1,820.05) 54.50% 7585 Videographer $ 350.00 $ 2,500.00 $ (2,150.00) 14.00% Total 7500 Contract Service Expenses $ 225,121.54 $ 269,540.00 $ (44,418.46) 83.52% 8100 Non-personnel Expenses $ - $ - $ -
8110 Supplies $ 4,255.06 $ 11,000.00 $ (6,744.94) 38.68% 8120 Telephone & Internet $ 2,716.00 $ - $ 2,716.00
8130 Postage & Shipping $ 500.76 $ 2,700.00 $ (2,199.24) 18.55% TOTAL
Visit Pleasant Hill
FY24 Budget vs. Actuals (Cash Basis)
April 2023 - March 2024
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8150 Software & Hardware < $1000 $ 1,344.01 $ 3,000.00 $ (1,655.99) 44.80% 8160 Printing & Copying $ 18,952.55 $ 30,600.00 $ (11,647.45) 61.94% 8170 Subscriptions & Website $ 12,528.68 $ 20,050.00 $ (7,521.32) 62.49% Total 8100 Non-personnel Expenses $ 40,297.06 $ 67,350.00 $ (27,052.94) 59.83% 8200 Facility Expenses $ - $ - $ -
8210 Office & Storage Rent $ 7,780.75 $ - $ 7,780.75
8290 Depreciation & Amortization $ 365.50 $ - $ 365.50
Total 8200 Facility Expenses $ 8,146.25 $ - $ 8,146.25
8300 Travel & Conference Expenses $ - $ 40,000.00 $ (40,000.00) 0.00% 8310 Transportation $ 6,066.82 $ - $ 6,066.82
8320 Airfare $ 9,303.01 $ - $ 9,303.01
8330 Meals $ 3,840.01 $ - $ 3,840.01
8340 Hotels & Lodging $ 13,137.32 $ - $ 13,137.32
8350 Conference Registration Fees $ 5,009.16 $ 12,000.00 $ (6,990.84) 41.74% 8355 Trade Show Attendance $ 25,967.00 $ 30,000.00 $ (4,033.00) 86.56% 8360 Incentives (Groups + Meetings) $ 99.21 $ 3,000.00 $ (2,900.79) 3.31% 8370 Client Entertainment $ 2,943.63 $ 3,000.00 $ (56.37) 98.12% Total 8300 Travel & Conference Expenses $ 66,366.16 $ 88,000.00 $ (21,633.84) 75.42% 8400 Other Program Specific Expenses $ - $ - $ -
8410 City Fee $ 13,200.51 $ 14,626.00 $ (1,425.49) 90.25% 8420 Co Campaigns $ 4,368.08 $ 15,000.00 $ (10,631.92) 29.12% 8421 SPH Advertising $ 16,791.66 $ 15,000.00 $ 1,791.66 111.94% 8422 Digital Marketing Activations $ 18,169.30 $ 84,100.00 $ (65,930.70) 21.60% 8430 Marketing Contigency $ - $ 30,000.00 $ (30,000.00) 0.00% 8440 Memberships $ 23,447.85 $ 38,570.00 $ (15,122.15) 60.79% 8460 Merchandise $ 12,456.08 $ 25,000.00 $ (12,543.92) 49.82% 8470 Partnerships $ 7,290.00 $ 27,000.00 $ (19,710.00) 27.00% 8480 Community Sponsorships $ 11,676.72 $ 10,000.00 $ 1,676.72 116.77% 8490 Trade Fam Trips $ 1,715.68 $ 4,000.00 $ (2,284.32) 42.89% Total 8400 Other Program Specific Expenses $ 109,115.88 $ 263,296.00 $ (154,180.12) 41.44% 8500 Other Expenses $ - $ - $ -
8520 Insurance - Non-employee Related $ 1,076.92 $ 1,500.00 $ (423.08) 71.79% 8530 Membership Dues - Organization $ 5,000.00 $ - $ 5,000.00 8540 Staff Training and Development $ 2,097.00 $ 4,500.00 $ (2,403.00) 46.60% 8545 Board Training and Development $ 21,845.04 $ 20,000.00 $ 1,845.04 109.23% 8550 Bank Fees $ 295.00 $ - $ 295.00
8560 Merchant Fees $ 621.79 $ - $ 621.79
8590 Other Expense $ (2,970.30) $ - $ (2,970.30)
Total 8500 Other Expenses $ 27,965.45 $ 26,000.00 $ 1,965.45 107.56% Total Expenses $ 890,565.29 $ 1,161,794.51 $ (271,229.22) 76.65% Net Income $ (229,401.16) $ 48,392.35 $ (277,793.51) -474.04%
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APPENDIX II – Assessed Businesses
Business Name Street Address City
EXTENDED STAY AMERICA 3220 BUSKIRK AVE PLEASANT HILL, CA 94523 HOMEWOOD SUITES BY HILTON 650 ELLINWOOD WAY PLEASANT HILL, CA 94523 HYATT HOUSE 2611 CONTRA COSTA BLVD PLEASANT HILL, CA 94523 SONESTA SELECT 2250 CONTRA COSTA BLVD PLEASANT HILL, CA 94523 PLEASANT HILL INN 1432 CONTRA COSTA BLVD PLEASANT HILL, CA 94523 RESIDENCE INN BY MARRIOTT 700 ELLINWOOD WY PLEASANT HILL, CA 94523 SUN VALLEY INN 2045 CONTRA COSTA BLVD. PLEASANT HILL, CA 94523 Pleasant Hill Tourism Improvement District
2023/2024 Annual Report Page 17
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VISIT PLEASANT HILL
(A Not-for-Profit Corporation)
Financial Statements (Cash Basis)
with Independent Auditors’ Report Thereon
Years Ended March 31, 2024 and 2023
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TABLE OF CONTENTS
________________________________________________________________ Page No.
Independent Auditors’ Report 1 -3
Statements of Assets, Liabilities and Net Assets 4
Statements of Revenues, Expenses, and Changes in Net Assets 5 Statements of Functional Expenses 6
Notes to Financial Statements 7 - 10
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INDEPENDENT AUDITORS’ REPORT
To the Board of Directors of
Visit Pleasant Hill
Pleasant Hill, California
Opinion
We have audited the accompanying financial statements of Visit Pleasant Hill (a not-for-profit corporation), which comprise the statements of assets, liabilities, and net assets (cash basis) as of March 31, 2024 and 2023, and the related statements of revenues, expenses, and changes in net assets and functional expenses (cash basis) for the years then ended, and the related notes to the financial statements.
In our opinion, the financial statements referred to above present fairly, in all material respects, the assets, liabilities, and net assets of Visit Pleasant Hill as of March 31, 2024 and 2023, and the revenues, expenses, and changes in net assets (cash basis) and functional expenses (cash basis) for the years then ended on the basis of accounting described in Note 1 to the financial statements.
Basis for Opinion
We conducted our audits in accordance with auditing standards generally accepted in the United States of America. Our responsibilities under those standards are further described in the Auditors’ Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of Visit Pleasant Hill and to meet other ethical responsibilities in accordance with the relevant ethical requirements relating to our audits. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.
Responsibilities of Management for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with the basis of accounting described in Note 1 to the financial statements and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.
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In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about Visit Pleasant Hill’s ability to continue as a going concern within one year after the date that the financial statements are available to be issued.
Auditors’ Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditors’ report that includes our opinion. Reasonable assurance is a high level of assurance but it not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with generally accepted auditing standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements, including omissions, are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements.
In performing an audit in accordance with the basis of accounting described in Note 1 to the financial statements, we:
• Exercise professional judgement and maintain professional skepticism throughout the audit.
• Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks.
Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements.
• Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of Visit Pleasant Hill’s internal control. Accordingly, no such opinion is expressed.
• Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements.
• Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about Visit Pleasant Hill’s ability to continue as a going concern for a reasonable period of time.
We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audits, significant audit findings, and certain internal control related matters that we identified during the audit.
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Basis of Accounting
We draw attention to Note 1 of the financial statements, which describes the basis of accounting.
The financial statements are prepared in accordance with the cash basis of accounting, which is a basis of accounting other than accounting principles generally accepted in the United States of America. Our conclusion is not modified with respect to this matter.
CROPPER ACCOUNTANCY CORPORATION
Walnut Creek, California
October 18, 2024
9.1.b
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VISIT PLEASANT HILL
(A Not-for-Profit Corporation)
Statements of Assets, Liabilities, and Net Assets (Cash Basis) March 31, 2024 and 2023
2024 2023
ASSETS
ASSETS:
Cash and cash equivalents $ 261,141 $ 478,887
Prepaid expenses and deposits 14,673 28,155
Capital assets, net 1,827 -
TOTAL ASSETS $ 277,641 $ 507,042
NET ASSETS AND LIABILITIES
NET ASSETS:
Without donor restrictions 277,641 507,042
TOTAL NET ASSETS $ 277,641 $ 507,042
See independent accoountants' report and notes to the financial statements 3 9.1.b
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VISIT PLEASANT HILL
(A Not-for-Profit Corporation)
Statements of Revenues, Expenses, and Changes in Net Assets (Cash Basis) Years Ended March 31, 2024 and 2023
2024 2023
SUPPORT AND REVENUES:
Hotel assessments, net of city fees $ 646,826 $ 621,828 Sponsorships 1,000 -
Interest 138 55
Total support and revenues 647,964 621,883
EXPENSES BY FUNCTION:
Program services 728,164 530,580
Management and general 149,201 173,771
Total expenses 877,365 704,351
CHANGE IN NET ASSETS WITHOUT DONOR RESTRICTIONS (229,401) (82,468) NET ASSETS WITHOUT DONOR RESTRICTIONS, BEGINNING OF YEAR 507,042 86,576 Net asset transfers from Pleasant Hill Chamber of Commerce - 502,934 NET ASSETS WITHOUT DONOR RESTRICTIONS, END OF YEAR $ 277,641 $ 507,042 See independent accountants' report and notes to the financial statements 4 9.1.b
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VISIT PLEASANT HILL
(A Not-for-Profit Corporation)
Statements of Functional Expenses (Cash Basis)
Years Ended March 31, 2024 and 2023
Program
Services
Management
and General Total
Program
Services
Managemen
t and
General Total
EXPENSES:
Salaries and wages $ 264,599 $ 84,863 $ 349,462 $ 211,831 $ 94,500 $ 306,331 Employee benefits 22,183 7,115 29,298 12,573 5,476 18,049 Payroll taxes 20,784 6,666 27,450 17,299 7,557 24,856
Legal fees - 3,205 3,205 - 46,270 46,270
Accounting - 27,044 27,044 106 15,481 15,587
Other outside services 191,380 9,338 200,718 85,154 1,691 86,845 Marketing and advertising 39,329 - 39,329 71,123 - 71,123 Registration fees and tradeshows 34,019 - 34,019 22,971 - 22,971 Rent - storage 7,781 - 7,781 7,428 - 7,428
Office supplies and related 21,025 6,743 27,768 18,502 119 18,621 Training and development 20,602 - 20,602 17,688 - 17,688 Travel and conferences 32,347 - 32,347 31,165 - 31,165
Memberships 28,448 - 28,448 22,219 - 22,219
Community sponsorships and partnerships 20,682 - 20,682 9,588 - 9,588 Merchandise 12,456 - 12,456
Insurance - 2,575 2,575 - 2,677 2,677
Dues and subscriptions 12,529 - 12,529 2,737 - 2,737
Bank fees - 917 917 160 - 160
Depreciation - 366 366 - - -
Interest - - - 36 - 36
Miscellaneous - 369 369 - - -
Total expenses $ 728,164 $ 149,201 $ 877,365 $ 530,580 $ 173,771 $ 704,351 2024 2023
See independent accountants' report and notes to the financial statements 5 9.1.b
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VISIT PLEASANT HILL
(A Not-for-Profit Corporation)
Notes to the Financial Statements
Years ended March 31, 2024 and 2023
_____________________________________________________________________________________ 7 1. DESCRIPTION OF THE ORGANIZATION AND SIGNIFICANT ACCOUNTING
POLICIES
The Organization
Visit Pleasant Hill is a California nonprofit mutual benefit corporation established to promote tourism through the operation of the Pleasant Hill Tourism Improvement District (PHTID) and other related programs and initiatives according to Property and Business Improvement District Law of 1994, Street and Highways Code 36600 et seq., (The 1994 Law) and the PHTID Management District Plan.
Pursuant to The 1994 Law, the City of Pleasant Hill is authorized to levy and collect assessments from lodging businesses in the PHTID for the purposes outlined above and has contracted with Visit Pleasant Hill, to serve as the Owners’ Association for the PHTID. As such, Visit Pleasant Hill’s primary source of revenue are hotel assessments received from seven hotels within the PHTID. Any significant change in Pleasant Hill hotel occupancy has a significant effect upon Visit Pleasant Hill’s programs and operations.
Basis of Accounting
The accompanying financial statements have been prepared on the cash basis of accounting, which is a basis of accounting other than accounting principles generally accepted in the United States of America.
Under the cash basis of accounting used by Visit Pleasant Hill, revenues are not recorded until received and expenses are not recorded until paid. Accordingly, the following are not reflected in the accompanying financial statements according to organization policy:
Accounts receivable
Accounts payable
Accrued expenses such as accrued vacation
Deferred revenue
Lease assets and liabilities
Basis of Presentation
The financial statements of Visit Pleasant Hill have been prepared in accordance with ASU 2016- 14, which require nonprofit organizations to report information regarding its financial position and activities according to the following net asset categories:
Net assets without donor restrictions: Net assets that are not subject to donor-imposed restrictions and may be expended for any purpose in performing the primary objectives of the organization. These net assets may be used at the discretion of Visit Pleasant Hill’s management and board of directors.
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VISIT PLEASANT HILL
(A Not-for-Profit Corporation)
Notes to the Financial Statements
Years ended March 31, 2024 and 2023
_____________________________________________________________________________________ 8 Net assets with donor restrictions: Net assets subject to stipulations imposed by donors and grantors. Some donor restrictions are temporary in nature; those restrictions will be met by actions of Visit Pleasant Hill or by the passage of time. Other donor restrictions are perpetual in nature, whereby the donor has stipulated the funds be maintained in perpetuity.
Donor restrictions are reported as increases in net assets with donor restrictions. When a restriction expires, net assets are reclassified from net assets with donor restrictions to net assets without donor restrictions in the statements of activities.
Cash and Cash Equivalents
Visit Pleasant Hill considers money market funds and highly liquid investments with a maturity of three months or less when acquired, to be cash equivalents.
Concentrations of Credit Risk
As of March 31, 2024, Visit Pleasant Hill maintains its cash and equivalents in two financial institutions. At times, amounts on deposit may exceed insured limits ($250,000 per financial institution by the FDIC) or include uninsured investments in money market mutual funds. To date, the Association has not experienced credit losses in any of these accounts.
Capital Assets
Capital assets with a cost basis in excess of $3,000 are capitalized and stated at cost in the accompanying financial statements. Donated capital assets are reported at the estimated fair value on the date contributed.
Costs incurred in the development of internal use software (including website development costs) for operating purposes are capitalized as incurred, including design, coding, testing, and implementation costs after feasibility has been achieved. Other related costs, such as project scoping, feasibility determination, and post-implementation support, are expensed as incurred.
Certain other software development costs not meeting the capitalization criteria per generally accepted accounting standards, such as proof-of-concept software development activities or software development costs incurred in a functional component project (the coding resulting from such a project is available and beneficial to the industry as a whole) are expensed as incurred.
Normal repairs and maintenance, including website maintenance, computer hardware replacement parts or computer software upgrades, are expensed as incurred.
Depreciation and amortization is computed on the straight-line method over estimated useful lives as follows:
Computer hardware and software 3 years
Furniture and other equipment 5 years
Website development costs 4 years
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VISIT PLEASANT HILL
(A Not-for-Profit Corporation)
Notes to the Financial Statements
Years ended March 31, 2024 and 2023
_____________________________________________________________________________________ 9 Revenue Recognition
Hotel assessments and other revenues are recorded upon receipt. Such assessments are received net of processing fees charged by the City of Pleasant Hill of $13,201 and $10,350, respectively.
Operating Expenses
Operating expenses are recorded upon disbursement. As of March 31, 2024 and 2023, all costs disbursed pertaining to future fiscal years are recorded as prepaid expenses and deposits.
Functional Allocation of Expenses
The costs of providing Visit Pleasant Hill’s various programs and supporting services have been summarized on a functional basis in the statement of revenues, expenses, and changes in net assets.
Accordingly, certain costs have been allocated among the programs and supporting services benefited based upon management estimates.
Tax-Exempt Status
Visit Pleasant Hill is exempt from income tax under IRC section 501(c)(6), though it is subject to tax on income unrelated to its exempt purpose, unless that income is otherwise excluded by the Code. Visit Pleasant Hill has processes presently in place to ensure the maintenance of its taxexempt status; to identify and report unrelated income; to determine its filing and tax obligations in jurisdictions for which it has nexus; and to identify and evaluate other matters that may be considered tax positions. Tax years including the tax year ended March 31, 2024 and earlier are subject to examinations by tax authorities. Visit Pleasant Hill has determined that there are no material uncertain tax positions that require recognition or disclosure in the financial statements.
Use of Estimates
The preparation of financial statements in conformity with the cash basis of accounting requires management to make estimates and assumptions that affect the reported amounts of assets at the dates of the financial statements and the reported amounts of expenses during the reporting periods.
Actual results could differ from those estimates. The allocation of costs among functions is based on an allocation method using management’s best estimates of time spent on the various functions.
Subsequent Events
Management has evaluated subsequent events through October 18, 2024, the date on which the financial statements were available to be issued. Based on that evaluation, no additional adjustments to or disclosures in these financial statements were deemed necessary.
2. LEASE COMMITMENTS
Visit Pleasant Hill operates a virtual office with one month-to-month lease for storage.
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VISIT PLEASANT HILL
(A Not-for-Profit Corporation)
Notes to the Financial Statements
Years ended March 31, 2024 and 2023
_____________________________________________________________________________________ 10 3. AVAILABILITY AND LIQUIDITY
The following represents Visit Pleasant Hill’s financial assets as of March 31, 2024 and 2023:
2024 2023
Financial assets at year-end:
Cash and cash equivalents $ 261,141 $ 478,887
Less amounts not available to be used within one year:
Operating reserve or donor restricted net assets - -
Financial assets available to meet general expenditures over the next twelve months $ 261,141 $ 478,887
Visit Pleasant Hill is in the process of developing a liquidity plan, so that excess cash is set aside to meet future cash needs if operating cash flow were to fluctuate significantly.
4. RELATED PARTY TRANSACTIONS
The Board of Directors of Visit Pleasant Hill is comprised of representatives of five local hotels in addition to a representative from the City of Pleasant Hill and a representative from Pleasant Hill Chamber of Commerce.
Visit Pleasant Hill’s primary source of revenue are hotel assessments received from hotels within the Pleasant Hill Tourism Improvement District. Those assessments are forwarded to the City of Pleasant Hill who reviews and approves the respective assessment calculations for propriety prior to forwarding funds to Visit Pleasant Hill, net of processing fees of $13,201 and 10,350, respectively, for such services.
The following summarizes related party transactions during the years ended March 31, 2024 and 2023:
2024 2023
Amounts paid to:
City of Pleasant Hill, excluding processing fees
Pleasant Hill Chamber of Commerce
Hyatt House Pleasant Hill
Homewood Suites by Hilton Pleasant Hill
Sonesta Pleasant Hill
Residence Inn by Marriott, Pleasant Hill
$ 3,250
$ 9,000
$ 1,088
$ 203
$ 802
$ 675
$43,800
$ 4,000
$ 788
$ 931
$ 614
$ 495
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VISIT PLEASANT HILL
REPORT TO THE BOARD OF DIRECTORS
INCLUDING REQUIRED COMMUNICATIONS
October 18, 2024
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Board of Directors of
Visit Pleasant Hill
Pleasant Hill, California
This report summarizes certain matters required by professional auditing standards to be communicated to you in your oversight responsibility for Visit Pleasant Hill’s financial reporting process. We are pleased to present this report related to our audit of Visit Pleasant Hill for the year ended March 31, 2024.
This report is intended solely for the information and use of the Board of Directors and management and is not intended to be and should not be used by anyone other than these specified parties.
It will be our pleasure to respond to any questions you have regarding this report. We appreciate the opportunity to be of service to Visit Pleasant Hill.
Cropper Accountancy Corporation
October 18, 2024
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TABLE OF CONTENTS
__________________________________________________________________ Page No.
Required Communications 3 - 5
Summary of Accounting Estimates 6 – 7
Summary of Recorded Audit Adjustments 8
Summary of Passed Audit Adjustments 9
Internal Control Findings and Recommendations 10 - 13
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3 Required Communications
Statement on Auditing Standard No. 114 requires the auditor to communicate certain matters to keep those charged with governance adequately informed about matters related to the financial statement audit that are, in our professional judgment, significant and relevant to the responsibilities of those charged with governance in overseeing the financial reporting process.
The following summarizes these communications.
Area
_____________________________
Comments
_____________________________________
Auditors’ Responsibility Under
Professional Standards
Our responsibility has been described to you in our
arrangement letter dated May 23, 2024. That
responsibility, as described by professional standards, is to express an opinion about whether the financial
statements prepared by management with your
oversight are fairly presented, in all material respects, with the cash basis of accounting, which is a basis of
accounting different from U.S. generally accepted
accounting principles. Our audit of the financial
statements does not relieve you or management of your
responsibilities.
Accounting Practices Adoption of, or Change in, Accounting Policies Management is responsible for the selection and use of
appropriate accounting policies. The significant
accounting policies set forth by Visit Pleasant Hill are described in Note 1 to the financial statements. You
have chosen the cash basis of accounting modified to
reflect prepaid expenses and capital assets, as
applicable.
Significant or Unusual Transactions
We did not identify any significant or unusual
transactions or significant accounting policies in
controversial or emerging areas for which there is a lack of authoritative guidance or consensus.
Alternative Treatments Discussed with
Management
We discussed alternative methods of cash-basis
accounting (whether the organization should report on
the “pure” cash basis or a “modified” cash basis which
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4 will require prepaids and capital assets to be reported).
In either case, it is a matter of board policy.
Recently Issued Accounting Pronouncements and
Developments
There have been no new standards affecting Visit
Pleasant Hill when reporting on a basis other than
GAAP.
Management’s Judgments and
Accounting Estimates
Summary information about the process used by
management in formulating particularly sensitive
accounting estimates is in the attached “Summary of
Accounting Estimates”.
Financial Statement Disclosures We have no significant observations regarding the neutrality, consistency, and clarity of the disclosures in the financial statements.
Audit Adjustments The audit adjustments recorded by Visit Pleasant Hill are shown on the attached “Summary of Recorded
Audit Adjustments”.
Uncorrected Misstatements The passed audit adjustments are shown on the attached “Summary of Passed Audit Adjustments”.
Disagreements with Management We encountered no disagreements with management over the application of significant accounting
principles, the basis for management’s judgments on
any significant matters, the scope of the audit, or
significant disclosures to be included in the financial statements.
Consultations with Other
Accountants
We are not aware of any consultations management had
with other accountants about accounting or auditing
matters.
Significant Issues Discussed with
Management
We discussed the significant deficiencies in internal
controls as described further beginning on page 10.
Difficulties Encountered in
Performing the Audit
Management did not provide the requested California
Choice worksheets in order to calculate the benefits
overage paid by Visit Pleasant Hill. See
recommendations beginning on page 10.
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5 Certain Written Communications
Between Management and Our
Firm
Financial Statement Disclosures
Management has provided an audit representation letter
dated October 18, 2024.
The disclosures in the financial statements are neutral, consistent, and transparent. Certain financial statement disclosures are more sensitive to financial statement
users such as those regarding estimates, related parties, and the basis of accounting.
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6 Visit Pleasant Hill
Summary of Accounting Estimates
Year Ended March 31, 2024
Area
__________
Accounting Policy
_________________
Estimation Process
________________
Prepaid Expenses
and Capital Assets
Depreciation
Visit Pleasant Hill’s
policy is to reflect
expenses for future
fiscal years as a prepaid
asset on the statement of
assets, liabilities, and
net assets.
In addition, capital
assets benefiting future
fiscal years are
capitalized, as
applicable.
Visit Pleasant Hill’s
policy is to capitalize
all furniture and
equipment and other
intangible assets (such
as software and web
site development)
greater than $3,000 and
that assets by
depreciated on a
straight-line basis as
follows:
Computer hardware and
software – 3 years
Website development – 3
years
Furniture and equipment – 5
years
Management estimates the value of the prepaid
asset based on supporting invoices and contracts,
distinguishing between goods and services already
provided at year end versus those paid in advance
of the goods and services yet to be provided.
Unless otherwise noted on an invoice or contract,
judgments are made to estimate such prepaid
expense and capital assets.
Management calculates depreciation in an Excel
spreadsheet on a straight-line basis with estimated
useful lives per policy.
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7 Cost Allocations Management’s
current practice is to
allocate natural costs
into functional
categories based on
management
judgment and
estimated
proportions of
payroll.
A formal policy has not yet been set forth to allocate
indirect costs among functional categories. As such,
salaries and wages have been allocated based on
management judgment by job position. Other costs are
recorded in the books and records in sufficient detail
to determine whether the cost is a programmatic
function.
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8 Visit Pleasant Hill
Summary of Audit Adjustments**
Year Ended March 31, 2024
**We were not able to calculate the employer-paid healthcare overage given the circumstances described starting on page 10; however, any amounts to be reimbursed would not affect cashbasis financial statements and, as such, would not be a 2024 audit adjustment.
Adjusting Journal Entry #1
To eliminate accounts payable to report on the cash basis Credit card payables
Expenses (various)
DR $ 4,763
CR $ 4,763
Adjusting Journal Entry #2
To report fiscal 2025 expenses paid in 2024 as prepaid expense Prepaid expenses
Expenses (various)
DR $ 2,439
CR. $2,439
Adjusting Journal Entry #3
To eliminate City fee expense to reflect expenses on a cash basis Assessment revenues
City fee expenses
DR. $13,201
CR. $ 13,201
Adjusting Journal Entry #4
To correct financial reporting errors with regard to payroll and related expense Salaries and wage expense
Retirement plan expense
Retirement plan expense
Payroll tax expense
DR $9,563
4,290
CR $9,563
4,290
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9 Visit Pleasant Hill
Summary of Passed Audit Adjustments
Year Ended March 31, 2024
None on a cash basis.
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10 Visit Pleasant Hill
Internal Control Deficiencies and Recommendations
Year Ended March 31, 2024
In accordance with auditing standards generally accepted in the United States of America, we considered Visit Pleasant Hill’s internal control over financial reporting (internal control) as a basis for designing our auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of Visit Pleasant Hill’s internal control. Accordingly, we do not express an opinion on the effectiveness of Visit Pleasant Hill’s internal control.
As such, our consideration of internal control was for a limited purpose and was not designed to identify all deficiencies in internal control that might be significant deficiencies and material weaknesses. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified.
We consider the deficiencies addressed in this report to be significant deficiencies1 as defined below with respect to internal controls over financial reporting.
STRENGTHENING THE CONTROL ENVIRONMENT AND TONE AT THE TOP –
FINANCIAL POLICIES AND PROCEDURES
During fiscal 2024, Visit Pleasant Hill began to establish formal financial policies and procedures by formalizing their employee expense reimbursement policy and addressing internal controls within that respective business process.
Formalized policies and procedures are a key component to strengthen the control environment within an organization. They provide clarity, enhance accountability, and facilitate compliance, 1 A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.
Our consideration of internal control over financial reporting was for the limited purpose described in the engagement letter and would not necessarily identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses.
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11 ultimately contributing to a more effective and resilient operational framework. By investing in well-documented policies and procedures, organizations can better manage risks, promote ethical behavior, and achieve their strategic objectives.
From a top-side perspective and during fiscal 2024, 46% of Visit Pleasant Hill’s expenses were related to payroll and benefits. The organization has not designed internal controls over financial reporting with regard to payroll and benefits. Relatedly, the organization has not formally set forth an executive compensation policy. During the audit, errors in financial reporting and benefits processing were noted as follows:
• The healthcare benefit contractually offered to employees and as presented to the Board of Directors differed from the more expensive plan actually provided. As such, the amount of employer contribution each month was substantially higher than it would have been with the basic plan intended. There were no internal controls designed to prevent or detect this error. In addition and given the circumstances, we recommend that an independent third party calculate the overage paid by Visit Pleasant Hill so that the board of directors can determine next steps.
• Salaries and wage expense was understated in QuickBooks due to an erroneous processing error, also misstating payroll tax expense and retirement plan expense. There were no internal controls designed to prevent or detect this error.
RECOMMENDATIONS
We recommend Visit Pleasant Hill take steps to strengthen their control environment and “tone at the top” by formalizing their financial policies and procedures, and in particular payroll and benefits risks and controls. Risks should be assessed, and controls designed to mitigate those risks including the following:
Segregation of Duties
• Role Division: Separate responsibilities among employees (or contractors) for payroll processing, timekeeping, and disbursement. For example, one person should handle payroll calculations while another manages the actual disbursement of funds. Independent reviews and approvals by designated individuals can improve segregation of responsibilities in a small business environment and provide accountability.
Access Controls
• User Permissions: Limit access to payroll systems based on roles. Only authorized personnel should have the ability to edit employee records or initiate payroll transactions.
Regular Reconciliation
• Bank and Payroll Reconciliation: Regularly reconcile payroll records with QuickBooks and bank statements to ensure that all payroll disbursements match with the amounts recorded in the accounting system.
Timekeeping Systems
• Automated Time Tracking: Time worked and vacation taken should be tracked in a timekeeping system and reviewed by a direct report. Utilize electronic timekeeping
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12 systems that require employee log-ins and approval workflows to reduce the risk of falsified time records.
Payroll Processing Reviews
• Independent Review: Have a designated person review payroll summaries before processing payments. This review should check for discrepancies or unusual entries.
Verification of Employee Data
• Regular internal audits: Conduct periodic audits of employee data, including payroll records and benefit enrollments, to verify accuracy and completeness.
Benefit Administration Controls
• Eligibility Checks: Implement controls to verify employee eligibility for benefits, ensuring that only qualified employees receive benefits.
Change Management Procedures
• Approval for Changes: Establish formal procedures for making changes to payroll or benefits, such as salary adjustments or new hires. Require documented approval from management.
Documentation and Record Keeping
• Retention Policies: Maintain thorough documentation for all payroll transactions, changes, and employee benefits. This documentation supports audits and compliance checks.
Employee Training and Awareness – in applicable circumstances • Ongoing Training: Provide training for employees or contractors involved in payroll and benefits administration on policies, procedures, and compliance requirements to foster a culture of integrity.
Whistleblower Policies – which Visit Pleasant Hill has done in a separate policy • Reporting Mechanisms: Create channels for employees to report suspected fraud or unethical practices in payroll and benefits administration without fear of retaliation.
Executive Compensation Policy and Employee Compensation Agreements • Formally document a formal Executive Compensation Policy that is fair, transparent and effective in supporting Visit Pleasant Hill’s mission. Such a policy should include, but not be limited to, the following: (1) evidence of full board approval of compensation agreements and any changes thereto, (2) contemporaneous substantiation of deliberation and decision, (3) costing of existing and proposed compensation and benefit plans, and (4) analysis of independent comparability data.
Regular System Reviews
• Technology Assessment: Regularly assess payroll software and systems for vulnerabilities and ensure they are updated to protect against cybersecurity threats. • The payroll processing company provides a SOC report (service auditors’ report) which discloses any internal control issues within the payroll company and also sets forth the internal controls needed at Visit Pleasant Hill. We recommend obtaining such report from
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13 the payroll company each year and reviewing the report to ensure that Visit Pleasant Hill’s payroll controls conform to their recommendations.
Formally designing and implementing internal controls over payroll and benefits (through policies and procedures) can significantly reduce the risk of errors, fraud, and non-compliance in payroll and benefits administration. By strengthening a culture of accountability and transparency, organizations can enhance their overall financial integrity and operational efficiency.
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PHTID Management District Plan
January 24, 2022
1 2022-2027
Prepared pursuant to the Property and Business Improvement District Law of 1994, Streets and Highways Code section 36600 et seq. January 24, 2022
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PHTID Management District Plan
January 24, 2022
2 Contents
I. OVERVIEW.............................................................................................................................................3 II. BACKGROUND.....................................................................................................................................5 III. BOUNDARY ...........................................................................................................................................6 IV. ASSESSMENT BUDGET AND SERVICES....................................................................................7 A. Annual Service Plan............................................................................................................ 7 B. Annual Budget .................................................................................................................... 9 C. California Constitutional Compliance .............................................................................. 10 D. Assessment........................................................................................................................ 12 E. Penalties and Interest ........................................................................................................ 13 F. Time and Manner for Collecting Assessments................................................................. 13 V. GOVERNANCE...................................................................................................................................14 A. Owners’ Association......................................................................................................... 14 B. Brown Act and California Public Records Act Compliance ............................................ 14 C. Annual Report................................................................................................................... 15 APPENDIX 1 – LAW........................................................................................................................................16 APPENDIX 2 – ASSESSED BUSINESSES .................................................................................................27 Prepared by
Civitas
(800)999-7781
www.civitasadvisors.com
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PHTID Management District Plan
January 24, 2022
3 I. OVERVIEW
Developed by the City of Pleasant Hill Economic Development Department and lodging businesses in Pleasant Hill, the Pleasant Hill Tourism Improvement District (“PHTID”) is an assessment district proposed to provide specific benefits to payors, by funding sales, marketing, and communications efforts for assessed businesses. This approach has been used successfully in other destination areas throughout the country to provide the benefit of additional room night sales directly to payors. In 2017, the PHTID was formed pursuant to the Property and Business Improvement District Law of 1994 (“94 Law”) for a five (5) year term. This effort seeks to renew the PHTID for a five (5) year term pursuant to the provisions of the 94 Law.
Location: The PHTID includes all lodging businesses, existing and in the future, available for public occupancy located within the boundaries of the City of Pleasant Hill (“City”), as shown on the map in Section III.
Services: The PHTID is designed to provide specific benefits directly to payors by increasing awareness and demand for room night sales. Sales, marketing, and communications programs will increase demand for overnight tourism and market payors as tourist, meeting, and event destinations, thereby increasing demand for room night sales.
Budget: The total PHTID annual assessment budget for the initial year of its five (5) year operation is anticipated to be approximately $710,000. A similar budget is expected to apply to subsequent years, but this budget is expected to fluctuate as room sales do and if the assessment rate is increased pursuant to this Plan.
Cost: The initial annual assessment rate is three percent (3%) of gross short-term room rental revenue. Based on the benefit received, assessments will not be collected on:
stays of more than twenty-nine (29) consecutive days; a person as to whom, or an occupancy as to which, it is beyond the power of the city to impose the assessment; and by any state officer or employee of the federal government or a foreign government who is exempt by reason of express provision of federal law or international treaty.
In years 2024 through 2026, the assessment rate may be subject to an annual increase during the five (5) year term. At the discretion of the Stay Pleasant Hill Board, the assessment rate may be increased to a maximum rate of five percent (5%) of gross short-term room rental revenue for assessed lodging businesses. However, the increase in any year shall not exceed one percent (1%) of gross short-term room rental revenue. The assessment rate may also be decreased by the Stay Pleasant Hill Board by up to a maximum of one percent (1%) per year, but shall not drop below the initial assessment rate of three percent (3%) of gross short-term room rental revenue. Any increase or decrease authorized by the Stay Pleasant Hill Board shall be included in the Annual Report described in Section V.
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PHTID Management District Plan
January 24, 2022
4 Collection: The City shall continue to be responsible for collecting the assessment on a quarterly basis (including any delinquencies, penalties, and interest) from each lodging business located within the boundaries of the PHTID. The City shall take all reasonable efforts to collect the assessments from each lodging business.
Duration: The PHTID will have a five (5) year life, beginning April 1, 2022, or as soon as possible thereafter and end five (5) years from its start date. Once per year, beginning on the anniversary of PHTID renewal, there is a thirty (30) day period in which owners paying fifty percent (50%) or more of the assessment may protest and initiate a City Council hearing on PHTID termination.
Management: Stay Pleasant Hill (“SPH”) will serve as the PHTID’s Owners’ Association. The Owners’ Association is charged with managing funds and implementing programs in accordance with this Plan and must provide annual reports to the City Council.
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PHTID Management District Plan
January 24, 2022
5 II. BACKGROUND
TIDs are an evolution of the traditional Business Improvement District. The first TID was formed in West Hollywood, California in 1989. Since then, over 100 California destinations have followed suit. In recent years, other states have begun adopting the California model – Montana, South Dakota, Washington, Colorado, Texas and Louisiana have adopted TID laws. Several other states are in the process of adopting their own legislation. The cities of Wichita, Kansas and Newark, New Jersey used an existing business improvement district law to form a TID. And, some cities, like Portland, Oregon and Memphis, Tennessee have utilized their home rule powers to create TIDs without a state law.
California’s TIDs collectively
raise over $300 million
annually for local destination
marketing. With competitors
raising their budgets, and
increasing rivalry for visitor
dollars, it is important that
Pleasant Hill lodging
businesses continue to invest
in stable, lodging-specific
sales, marketing and
communications programs.
TIDs utilize the efficiencies of
private sector operation in the market-based promotion of tourism districts. TIDs allow lodging business owners to organize their efforts to increase demand for room night sales. Lodging business owners within the TID pay an assessment and those funds are used to provide services that increase demand for room night sales.
In California, most TIDs are formed pursuant to the Property and Business Improvement District Law of 1994. This law allows for the creation of a benefit assessment district to raise funds within a specific geographic area. The key difference between TIDs and other benefit assessment districts is that funds raised are returned to the private non-profit corporation governing the district.
There are many benefits to TIDs:
• Funds must be spent on services and improvements that provide a specific benefit only to those who pay;
• Funds cannot be diverted to general government programs; • They are customized to fit the needs of payors in each destination; • They allow for a wide range of services;
• They are designed, created, and governed by those who will pay the assessment; and • They provide a stable, long-term funding source for tourism promotion. 1 2 4 6 9 12 19 25 29 32 38
46 61 64 70 75
88 95 99101104109110
0 20
40 60
80 100
120
19891995200020012002200320042005200620072008200920102011201220132014201520162017201820192020 Number of Districts Operating in
California
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PHTID Management District Plan
January 24, 2022
6 III. BOUNDARY
The PHTID will include all lodging businesses, existing and in the future, available for public occupancy located within the boundaries of City of Pleasant Hill.
Lodging business means: any structure or any portion of any structure that is occupied or intended or designated for occupancy by transients for dwelling, lodging, or sleeping purposes, including any hotel, inn, tourist home or house, motel, studio hotel, bachelor hotel, lodging-house, rooming- house, apartment-house, dormitory, public or private club, recreational vehicle park, mobile home or house trailer at a fixed location or other similar structure or portion therefor. The term “lodging business” as used herein only includes businesses designed for occupancy for periods of less than twenty-nine (29) days.
The boundary, as shown in the map below, currently includes seven (7) lodging businesses. A complete listing of lodging businesses within the PHTID can be found in Appendix 2.
Martinez
Concord
Walnut Creek
Lafayette Walnut Creek
Taylor Blvd
Boyd Rd
Pleasant Hill Rd
Gregory Ln
Me
Viking Dr rcury Way
Contra Costa Blvd
Grayson Rd
Oak Park Blvd
Contra Costa Canal Trl
Ruth Dr
Lucille Ln
Paso Nogal
Devon Ave
Buskirk Ave
Chilpancingo Pkwy
Iron Horse
Hookston Rd
Ardith Dr
Kiki Dr
Norse Dr
Paso Nogal Rd
Doris Dr
C el ave al nd Rd
Mayhew Way
Soule Ave
Shirley Dr
Doray Dr
Gladys Dr
Elderwood Dr
Roberta Ave
Gail Dr
45 Elliot Dr
Mazie Dr
Kahrs Ave
Mary Dr
Belle Ave
Putnam Blvd
Hamilton Dr
Apol ol Way
Beth Dr
Coggins Dr
Sylvia Dr
Sherman Dr
Madeira Way
Ellinwood Dr
Marta Dr
Pleasant Valley Dr
Oakvue Rd
Byron Dr
Vessing Rd
Buttner Rd
Santa Lucia Dr
Rose Ln
Little Ln
Slater Ave
Strand Ave
Twinview Pl
P
Crescent Plz
rice Ln
Starlyn Dr
Shetland Dr
Pleasant View Dr
Peggy Dr
Eloise Ave
Fernwood Dr 3rd Ave S
Marlee Rd
Barnett Cir
Wendell Ln
Violet Way
Daisy Pl
Tempe Ct
Capri Ln
Contra Costa Blvd
Slater Ave
Pleasant Hill City Limits
§¨¦680
§¨¦680
¬«4
¬«242
Pleasant Hill TID
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7 IV. ASSESSMENT BUDGET AND SERVICES
A. Annual Service Plan
Assessment funds will be spent to provide specific benefits conferred or privileges granted directly to the payors that are not provided to those not charged, and which do not exceed the reasonable cost to the City of conferring the benefits or granting the privileges. The privileges and services provided with the PHTID funds are sales, marketing and communications programs available only to assessed businesses.
A service plan assessment budget has been developed to deliver services that benefit the assessed businesses. A detailed annual assessment budget will be developed and approved by SPH. The table below illustrates the initial annual assessment budget allocations. The total initial assessment budget is $710,000.
Although actual revenues will fluctuate due to market conditions, the proportional allocations of the assessment budget shall remain the same. However, the SPH Board shall have the authority to adjust assessment budget allocations between the categories by no more than fifteen percent (15%) of the total assessment budget per year. A description of the proposed improvements and activities for the initial year of operation is below. The same activities are proposed for subsequent years. In the event of a legal challenge against the PHTID, any and all assessment funds may be used for the costs of defending the PHTID.
Each budget category includes all costs related to providing that service. For example, the sales, marketing, and communications budget includes the cost of staff time dedicated to overseeing and implementing the sales, marketing, and communications program. Staff time dedicated purely to administrative tasks is allocated to the administrative portion of the budget. The costs of an individual Sales, Marketing,
and
Communications,
$532,500, 75%
City Fee, $14,200,
2%
Contingency &
Reserve
$35,500, 5%
Administration &
Operations,
$127,800 18%
INITIAL ANNUAL ASSESSMENT BUDGET - $710,000
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8 staff member may be allocated to multiple budget categories. The staffing levels necessary to provide the services below will be determined by the SPH on an as-needed basis.
Sales, Marketing & Communications
A sales, marketing and communications program will promote assessed businesses as tourist, meeting, and event destinations. The sales, marketing and communications program will have a central theme of promoting Pleasant Hill as a desirable place for overnight visits. The program will have the goal of increasing overnight visitation and room night sales at assessed businesses, and may include the following activities:
• Marketing efforts to increase awareness and optimize internet presence to drive overnight visitation and room sales to assessed businesses, including public relations, online and social media campaigns, updating and maintaining website, print, television, digital and radio advertising;
• Attendance of trade shows, professional industry conferences and affiliation events to promote assessed businesses;
• Sales blitzes for assessed businesses;
• Familiarization tours of assessed businesses;
• Development of a strategic plan to benefit assessed businesses, including branding and destination management;
• Preparation and production of collateral promotional materials such as brochures, flyers and maps featuring assessed businesses;
• Lead generation activities designed to attract tourists and group events to assessed businesses; • Director of Sales and General Manager meetings to plan and coordinate tourism promotion efforts for assessed businesses;
• Comprehensive and integrated way finding signage systems, including signage to parking lots and decks, designed to create a visitor experience that will bring repeat visits to assessed businesses;
• Transportation programs connecting assessed businesses and local music venues, sports venues, and other attractions, to increase overnight visitation and room sales at assessed businesses;
• Art and cultural projects to attract overnight visitors to assessed businesses; • Local destination marketing programs designed to drive overnight visitation and room sales to assessed businesses;
• Destination product development programs and improvements designed to drive overnight visitation and room sales to assessed businesses; and
• Sports and outdoor recreation marketing programs designed to drive overnight visitation and room sales to assessed businesses.
Administration and Operations
The administration and operations portion of the budget shall be utilized for administrative staffing costs, office costs, advocacy, and other general administrative costs such as insurance, legal, and accounting fees.
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9 Contingency/Reserve
The budget includes a contingency line item to account for uncollected assessments, if any. If there are contingency funds collected, they may be held in a reserve fund or utilized for other program, administration, or renewal costs at the discretion of Stay Pleasant Hill. Policies relating to contributions to the reserve fund, the target amount of the reserve fund, and expenditure of monies from the reserve fund shall be set by the SPH Board. Contingency/reserve funds may be spent on PHTID programs or administrative and renewal costs in such proportions as determined by the SPH Board. The reserve fund may be used for the costs of renewing the PHTID.
City Collection Fee
The City of Pleasant Hill shall retain a fee equal to two percent (2%) of the amount of assessment collected, to cover its costs of collection and administration.
B. Annual Budget
The total 5-year improvement and service plan assessment budget is projected at approximately $710,000 annually, or $5,070,440 through 2027 if maximum assessment increases are made by the SPH board. A similar budget is expected to apply to subsequent years, but this budget is expected to fluctuate as room sales do and if the assessment rate is increased. If the maximum annual assessment increases are adopted by the Owners’ Association upon approval, the annual budget will increase as illustrated in the table below. The initial annual assessment rate is three percent (3%) of gross shortterm room rental revenue for lodging businesses and cannot be increased in years 2022 and 2023. In years 2024 through 2026, the assessment rate may be increased to a maximum rate of five percent (5%) of gross short-term room rental revenue for assessed lodging businesses. However, the increase in any year shall not exceed one percent (1%) of gross short-term room rental revenue. The assessment rate may also be decreased by the Stay Pleasant Hill Board by up to a maximum of one percent (1%) per year but shall not drop below the initial three percent (3%) of gross short-term room rental revenue.
The table below demonstrates the maximum with the assumption that the rates will be increased in annually from 2024 through 2026 as it is a required disclosure, it is not the anticipated course of action.
Alternate courses of action may be taken in regards to implementing the assessment rate increase other than what is demonstrated in the chart below, within the parameters of this Management District Plan.
Additionally, a three percent (3%) annual increase in the total budget is shown, to account for estimated increased room night sales as a result of PHTID efforts. This three percent (3%) annual increase is a conservative estimate based on the effects of similarly sized TID budgets.
The table below demonstrates the maximum cost of improvements and services over the PHTID’s five (5) year term.
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10 Estimated Annual Budget If
Maximum Assessment Rates are Adopted 2024-2027
Year Sales, Marketing
and
Communications
Administration City Fee Contingency/Reserve Total
2022-23 $532,500 $127,800 $14,200 $35,500 $710,000
2023-24 $548,475 $131,634 $14,626 $36,565 $731,300
2024-25 $753,220 $180,773 $20,086 $50,215 $1,004,294
2025-26 $969,771 $232,745 $25,861 $64,651 $1,293,028
2026-27 $998,864 $239,727 $26,636 $66,591 $1,331,818
Total $3,802,830 $912,679 $101,409 $253,522 $5,070,440
The table below demonstrates the annual improvement and service plan budget with the assumption that the rates will not be increased during the district’s five (5) year term. Additionally, a three percent (3%) annual increase in the total budget is shown to account for estimated increased room night sales as a result of PHTID efforts.
Estimated Annual Budget If Maximum Assessment
Rates Are Not Adopted 2022-2027
Year Sales, Marketing
and
Communications
Administration City Fee Contingency/Reserve Total
2022-23 $532,500 $127,800 $14,200 $35,500 $ 710,000
2023-24 $548,475 $131,634 $14,626 $36,565 $ 731,300
2024-25 $564,929 $135,583 $15,065 $37,662 $ 753,239
2025-26 $581,877 $139,651 $15,517 $38,792 $ 775,837
2026-27 $599,333 $143,840 $15,982 $39,956 $ 799,111
Total $2,827,114 $678,508 $ 75,390 $ 188,475 $3,769,467 A. California Constitutional Compliance
The PHTID assessment is not a property-based assessment subject to the requirements of Proposition 218. Courts have found Proposition 218 limited the term ‘assessments’ to levies on real property.1 Rather, the PHTID assessment is a business-based assessment, and is subject to Proposition 26.
Pursuant to Proposition 26 all levies are a tax unless they fit one of seven exceptions. Two of these exceptions apply to the PHTID, a “specific benefit” and a “specific government service.” Both require that the costs of benefits or services do not exceed the reasonable costs to the City of conferring the benefits or providing the services.
1 Jarvis v. the City of San Diego 72 Cal App. 4th 230
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11 1. Specific Benefit
Proposition 26 requires that assessment funds be expended on, “a specific benefit conferred or privilege granted directly to the payor that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of conferring the benefit or granting the privilege.”2 The services in this Plan are designed to provide targeted benefits directly to assessed businesses, and are intended only to provide benefits and services directly to those businesses paying the assessment. These services are tailored not to serve the general public, businesses in general, or parcels of land, but rather to serve the specific businesses within the PHTID. The activities described in this Plan are specifically targeted to increase demand for room night sales for assessed lodging businesses within the boundaries of the PHTID and are narrowly tailored. PHTID funds will be used exclusively to provide the specific benefit of increased demand for room night sales directly to the assessees. Assessment funds shall not be used to feature non-assessed lodging businesses in PHTID programs, or to directly generate sales for non-assessed businesses. The activities paid for from assessment revenues are business services constituting and providing specific benefits to the assessed businesses.
The assessment imposed by this PHTID is for a specific benefit conferred directly to the payors that is not provided to those not charged. The specific benefit conferred directly to the payors is an increase in demand for room night sales. The specific benefit of an increase in demand for room night sales for assessed lodging businesses will be provided only to lodging businesses paying the district assessment, with sales, marketing and communications programs promoting lodging businesses paying the PHTID assessment. The sales, marketing, and communications programs will be designed to increase room night sales at each assessed lodging businesses. Because they are necessary to provide the sales, marketing, and communications programs that specifically benefit the assessed lodging businesses, the administration and contingency services also provide the specific benefit of increased demand for room night sales to the assessed lodging businesses.
Although the PHTID, in providing specific benefits to payors, may produce incidental benefits to non-paying businesses, the incidental benefit does not preclude the services from being considered a specific benefit. The legislature has found that, “A specific benefit is not excluded from classification as a ‘specific benefit’ merely because an indirect benefit to a nonpayor occurs incidentally and without cost to the payor as a consequence of providing the specific benefit to the payor.”3
2. Specific Government Service
The assessment may also be utilized to provide, “a specific government service or product provided directly to the payor that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of providing the service or product.”4 The legislature has recognized that sales, marketing and communications services like those to be provided by the PHTID are government services within the meaning of Proposition 265. Further, the legislature has determined that “a specific government service is not excluded from classification as a ‘specific 2 Cal. Const. art XIII C § 1(e)(1)
3 Government Code § 53758(a)
4 Cal. Const. art XIII C § 1(e)(2)
5 Government Code § 53758(b)
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12 government service’ merely because an indirect benefit to a nonpayor occurs incidentally and without cost to the payor as a consequence of providing the specific government service to the payor.”6
3. Reasonable Cost
PHTID services will be implemented carefully to ensure they do not exceed the reasonable cost of such services. The full amount assessed will be used to provide the services described herein. Funds will be managed by SPH, and reports submitted on an annual basis to the City. Only assessed lodging businesses will be featured in marketing materials, receive sales leads generated from PHTID-funded activities, be featured in advertising campaigns, and benefit from other PHTID-funded services. Nonassessed lodging businesses will not receive these, nor any other, PHTID-funded services and benefits.
The PHTID-funded programs are all targeted directly at and feature only assessed businesses. It is, however, possible that there will be a spill over benefit to non-assessed businesses. If non-assessed lodging businesses receive incremental room nights, that portion of the promotion or program generating those room nights shall be paid with non-PHTID funds. PHTID funds shall only be spent to benefit the assessed businesses and shall not be spent on that portion of any program which directly generates incidental room nights for non-assessed businesses.
B. Assessment
The initial annual assessment rate is three percent (3%) of gross short-term room rental revenue for lodging businesses. Based on the benefit received, assessments will not be collected on: stays of more than twenty-nine (29) consecutive days; a person as to whom, or an occupancy as to which, it is beyond the power of the city to impose the tax; and by any state officer or employee of the federal government or a foreign government who is exempt by reason of express provision of federal law or international treaty.
In years 2024 through 2026, the assessment may be subject to an increase during the five (5) year term.
At the discretion of the Stay Pleasant Hill Board, the assessment rate may be increased to a maximum rate of five percent (5%) of gross short-term room rental revenue for assessed lodging businesses.
However, the increase in any year shall not exceed one percent (1%) of gross short-term room rental revenue. The assessment rate may also be decreased by the Stay Pleasant Hill Board by up to a maximum of one percent (1%) per year but shall not drop below the initial three percent (3%) of gross short-term room rental revenue. Any increase or decrease authorized by the Stay Pleasant Hill Board shall be included in the Annual Report described in Section V.
The term “gross room rental revenue” as used herein means the consideration charged, whether or not received, for the occupancy of space in a hotel, valued in money, whether to be received in money, goods, services, labor or otherwise, including all receipts, cash, credits and property and services of any kind or nature, without any deduction therefrom whatsoever. Gross room rental revenue shall not include any federal, state or local taxes collected, including but not limited to transient occupancy taxes.
The assessment is levied upon and a direct obligation of the assessed lodging business. However, the assessed lodging business may, at its discretion, pass the assessment on to transients. The amount of assessment, if passed on to each transient, shall be disclosed in advance and separately stated from the amount of rent charged and any other applicable taxes, and each transient shall receive a receipt for 6 Government Code § 53758(b)
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13 payment from the business. If the PHTID assessment is identified separately it shall be disclosed as the “PHTID Assessment.” As an alternative, the disclosure may include the amount of the PHTID assessment and the amount of the assessment imposed pursuant to the California Tourism Marketing Act, Government Code §13995 et seq. and shall be disclosed as the “Tourism Assessment.” The assessment is imposed solely upon, and is the sole obligation of the assessed lodging business even if it is passed on to transients. The assessment shall not be considered revenue for any purpose, including calculation of transient occupancy taxes.
Bonds shall not be issued.
C. Penalties and Interest
The PHTID shall reimburse the City of Pleasant Hill for any costs and fees (including, but not limited to, both City staff time as reasonably calculated by the City, as well as any attorney’s fees) associated with collecting unpaid assessments. If sums in excess of the delinquent PHTID assessment are sought to be recovered in the same collection action by the City, the PHTID shall bear its pro rata share of such collection costs. Assessed businesses which are delinquent in paying the assessment shall be responsible for paying:
1. Original Delinquency: Any lodging business which fails to remit any assessment imposed within the time required shall pay a penalty of ten percent (10%) of the amount of the assessment in addition to the amount of the assessment.
2. Continued Delinquency: Any lodging business which fails to remit any delinquent remittance on or before a period of thirty (30) days following the date on which the remittance first became delinquent shall pay a second delinquency penalty of ten percent (10%) of the amount of the assessment in addition to the amount of the assessment and the ten percent (10%) penalty first imposed.
3. Fraud: If the City determines in its sole reasonable discretion that the nonpayment of any remittance due under this section is due to fraud and/or intent to mislead the City, a penalty of twenty-five percent (25%) of the amount of the assessment shall be added thereto in addition to the penalties stated in subsections 1 and 2 of this section.
4. Interest: In addition to the penalties imposed, any lodging business which fails to remit any assessment imposed shall pay interest at the rate of one half of one percent (0.5%) per month or fraction thereof on the amount of the assessment, exclusive of penalties, from the date on which the remittance first became delinquent until paid.
5. Penalties Merged with Assessment: Every penalty imposed and such interest as accrues under the provisions of this section shall become a part of the assessment required to be paid under this section.
D. Time and Manner for Collecting Assessments
The PHTID assessment will be implemented beginning April 1, 2022 or as soon as possible thereafter, and end five (5) years from its start date. The City will be responsible for collecting the assessment on a quarterly basis (including any delinquencies, penalties, and interest) from each lodging business. The City shall take all reasonable efforts to collect the assessments from each lodging business. The City shall forward the assessments collected, less the two percent (2%) collection fee, to the Owners’ Association.
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14 V. GOVERNANCE
A. Owners’ Association
The City Council, through adoption of this Management District Plan, has the right, pursuant to Streets and Highways Code §36651, to identify the body that shall implement the proposed program, which shall be the Owners’ Association of the PHTID as defined in Streets and Highways Code §36612. The City Council has determined that Stay Pleasant Hill (“SPH”) shall serve as the Owners’ Association for the PHTID. The City shall enter into a contract with Stay Pleasant Hill for administration of the PHTID. The City reserves the right to conduct regular financial and/or operational audits, as reasonably determined to be appropriate by the City in the City’s sole discretion, of the Owners’ Association. Any such City audits will receive the full and unqualified cooperation and assistance of the Owners’ Association, and upon request by City will be paid for in whole or in part with PHTID funds. Consistent with law, and for good cause as reasonably demonstrated to the satisfaction of the City Council, the City Council at a noticed public hearing may designate a different qualified private nonprofit entity as the Owners’ Association of the PHTID, to replace either SPH, or any subsequent designated Owners’ Association.
SPH as the new Owners’ Association, will appoint a new Board of Directors, comprised of seven (7) members. The members of the SPH Board shall include:
• One (1) representative of the Hyatt hotel;
• One (1) representative of the Marriot hotel;
• One (1) representative of the Homewood Suites by Hilton hotel; • One (1) representative of the Sonesta hotel;
• One (1) representative of a lodging business not affiliated with a national brand; • One(1) representative of the Pleasant Hill Chamber of Commerce; and • One (1) representative of the City of Pleasant Hill.
In the event of changes in hotel ownership or brand affiliation the SPH Board reserves the right to modify its composition without requiring an amendment to this plan. If there is an addition to the Board or if the SPH board would like to reduce the size of the Board, they will need to modify the Management District Plan. SPH shall be responsible for managing funds and implementing programs in accordance with this Plan and by direction of the SPH Board and must provide annual reports to the City Council.
B. Brown Act and California Public Records Act Compliance An Owners’ Association is a private entity and may not be considered a public entity for any purpose, nor may its board members or staff be considered to be public officials for any purpose. The Owners’ Association is, however, subject to government regulations relating to transparency, namely the Ralph M. Brown Act and the California Public Records Act. These regulations are designed to promote public accountability. The Owners’ Association acts as a legislative body under the Ralph M. Brown Act (Government Code §54950 et seq.). Thus, meetings of the SPH Board and certain committees must be held in compliance with the public notice and other requirements of the Brown Act. The Owners’ Association is also subject to the record keeping and disclosure requirements of the California Public Records Act. Accordingly, the Owners’ Association shall publicly report any action taken and the vote or abstention on that action of each member present for the action.
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15 C. Annual Report
SPH shall present an annual report at the end of each year of operation to the City Council pursuant to Streets and Highways Code §36650 (see Appendix 1). The annual report shall include:
• Any proposed changes in the boundaries of the improvement district or in any benefit zones or classification of businesses within the district.
• The improvements and activities to be provided for that fiscal year. • An estimate of the cost of providing the improvements and the activities for that fiscal year. • The method and basis of levying the assessment in sufficient detail to allow each business owner to estimate the amount of the assessment to be levied against his or her business for that fiscal year.
• The estimated amount of any surplus or deficit revenues to be carried over from a previous fiscal year.
• The estimated amount of any contributions to be made from sources other than assessments levied pursuant to this part.
In addition, the annual report shall include:
• Details of the accomplishments of the district during the previous fiscal year. • An overview of the budgeted versus actual expenditures and revenue for the previous fiscal year.
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16 APPENDIX 1 – LAW
*** THIS DOCUMENT IS CURRENT THROUGH THE 2021 SUPPLEMENT *** (ALL 2020 LEGISLATION)
STREETS AND HIGHWAYS CODE
DIVISION 18. PARKING
PART 7. PROPERTY AND BUSINESS IMPROVEMENT DISTRICT LAW OF 1994 CHAPTER 1. General Provisions
ARTICLE 1. Declarations
36600. Citation of part
This part shall be known and may be cited as the “Property and Business Improvement District Law of 1994.” 36601. Legislative findings and declarations; Legislative guidance The Legislature finds and declares all of the following:
(a) Businesses located and operating within business districts in some of this state’s communities are economically disadvantaged, are underutilized, and are unable to attract customers due to inadequate facilities, services, and activities in the business districts. (b) It is in the public interest to promote the economic revitalization and physical maintenance of business districts in order to create jobs, attract new businesses, and prevent the erosion of the business districts. (c) It is of particular local benefit to allow business districts to fund business related improvements, maintenance, and activities through the levy of assessments upon the businesses or real property that receive benefits from those improvements.
(d) Assessments levied for the purpose of conferring special benefit upon the real property or a specific benefit upon the businessesin a business district are not taxesfor the general benefit of a city, even if property, businesses, or persons not assessed receive incidental or collateral effects that benefit them. (e) Property and business improvement districts formed throughout this state have conferred special benefits upon properties and businesses within their districts and have made those properties and businesses more useful by providing the following benefits:
(1) Crime reduction. A study by the Rand Corporation has confirmed a 12-percent reduction in the incidence of robbery and an 8-percent reduction in the total incidence of violent crimes within the 30 districts studied.
(2) Job creation.
(3) Business attraction.
(4) Business retention.
(5) Economic growth.
(6) New investments.
(f) With the dissolution of redevelopment agencies throughout the state, property and business improvement districts have become even more important tools with which communities can combat blight, promote economic opportunities, and create a clean and safe environment. (g) Since the enactment of this act, the people of California have adopted Proposition 218, which added Article XIII D to the Constitution in order to place certain requirements and restrictions on the formation of, and activities, expenditures, and assessments by property-based districts. Article XIII D of the Constitution provides that property-based districts may only levy assessments for special benefits. (h) The act amending this section is intended to provide the Legislature’s guidance with regard to this act, its interaction with the provisions of Article XIII D of the Constitution, and the determination of special benefits in property-based districts.
(1) The lack of legislative guidance has resulted in uncertainty and inconsistent application of this act, which discourages the use of assessments to fund needed improvements, maintenance, and activities in property-based districts, contributing to blight and other underutilization of property.
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17 (2) Activities undertaken for the purpose of conferring special benefits upon property to be assessed inherently produce incidental or collateral effects that benefit property or persons not assessed.
Therefore, for special benefits to exist as a separate and distinct category from general benefits, the incidental or collateral effects of those special benefits are inherently part of those special benefits.
The mere fact that special benefits produce incidental or collateral effects that benefit property or persons not assessed does not convert any portion of those special benefits or their incidental or collateral effects into general benefits.
(3) It is of the utmost importance that property-based districts created under this act have clarity regarding restrictions on assessmentsthey may levy and the proper determination ofspecial benefits.
Legislative clarity with regard to this act will provide districts with clear instructions and courts with legislative intent regarding restrictions on property-based assessments, and the manner in which special benefits should be determined.
36602. Purpose of part
The purpose of this part is to supplement previously enacted provisions of law that authorize cities to levy assessments within property and business improvement districts, to ensure that those assessments conform to all constitutional requirements and are determined and assessed in accordance with the guidance set forth in this act. This part does not affect or limit any other provisions of law authorizing or providing for the furnishing of improvements or activities or the raising of revenue for these purposes.
36603. Preemption of authority or charter city to adopt ordinances levying assessments Nothing in this part is intended to preempt the authority of a charter city to adopt ordinances providing for a different method of levying assessments for similar or additional purposes from those set forth in this part. A property and business improvement district created pursuant to this part is expressly exempt from the provisions of the Special Assessment Investigation, Limitation and Majority Protest Act of 1931 (Division 4 (commencing with Section 2800)). 36603.5. Part prevails over conflicting provisions
Any provision of this part that conflicts with any other provision of law shall prevail over the other provision of law, as to districts created under this part.
36604. Severability
This part is intended to be construed liberally and, if any provision is held invalid, the remaining provisions shall remain in full force and effect. Assessments levied under this part are not special taxes.
ARTICLE 2. Definitions
36606. “Activities”
“Activities” means, but is not limited to, all of the following that benefit businesses or real property in the district:
(a) Promotion of public events.
(b) Furnishing of music in any public place.
(c) Promotion of tourism within the district.
(d) Marketing and economic development, including retail retention and recruitment. (e) Providing security, sanitation, graffiti removal, street and sidewalk cleaning, and other municipal services supplemental to those normally provided by the municipality. (f) Other services provided for the purpose of conferring special benefit upon assessed real property or specific benefits upon assessed businesses located in the district. 36606.5. “Assessment”
“Assessment” means a levy for the purpose of acquiring, constructing, installing, or maintaining improvements and providing activities that will provide certain benefits to properties or businesses located within a property and business improvement district.
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18 36607. “Business”
“Business” means all types of businesses and includes financial institutions and professions. 36608. “City”
“City” means a city, county, city and county, or an agency or entity created pursuant to Article 1 (commencing with Section 6500) of Chapter 5 of Division 7 of Title 1 of the Government Code, the public member agencies of which includes only cities, counties, or a city and county, or the State of California. 36609. “City council”
“City council” means the city council of a city or the board of supervisors of a county, or the agency, commission, or board created pursuant to a joint powers agreement and which is a city within the meaning of this part. 36609.4. “Clerk”
“Clerk” means the clerk of the legislative body.
36609.5. “General benefit”
“General benefit” means, for purposes of a property-based district, any benefit that is not a “special benefit” as defined in Section 36615.5.
36610. “Improvement”
“Improvement” means the acquisition, construction, installation, or maintenance of any tangible property with an estimated useful life of five years or more including, but not limited to, the following:
(a) Parking facilities.
(b) Benches, booths, kiosks, display cases, pedestrian shelters and signs. (c) Trash receptacles and public restrooms.
(d) Lighting and heating facilities.
(e) Decorations.
(f) Parks.
(g) Fountains.
(h) Planting areas.
(i) Closing, opening, widening, or narrowing of existing streets. (j) Facilities or equipment, or both, to enhance security of persons and property within the district. (k) Ramps, sidewalks, plazas, and pedestrian malls.
(l) Rehabilitation or removal of existing structures.
36611. “Management district plan”; “Plan”
“Management district plan” or “plan” means a proposal as defined in Section 36622. 36612. “Owners’ association”
“Owners’ association” means a private nonprofit entity that is under contract with a city to administer or implement improvements, maintenance, and activities specified in the management district plan. An owners’ association may be an existing nonprofit entity or a newly formed nonprofit entity. An owners’ association is a private entity and may not be considered a public entity for any purpose, nor may its board members or staff be considered to be public officials for any purpose. Notwithstanding this section, an owners’ association shall comply with the Ralph M. Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5 of the Government Code), at all times when matters within the subject matter of the district are heard, discussed, or deliberated, and with the California
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19 Public Records Act (Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1 of the Government Code), for all records relating to activities of the district. 36614. “Property”
“Property” means real property situated within a district. 36614.5. “Property and business improvement district”; “District” “Property and business improvement district,” or “district,” means a property and business improvement district established pursuant to this part.
36614.6. “Property-based assessment”
“Property-based assessment” means any assessment made pursuant to this part upon real property. 36614.7. “Property-based district”
“Property-based district” means any district in which a city levies a property-based assessment. 36615. “Property owner”; “Business owner”; “Owner”
“Property owner” means any person shown as the owner of land on the last equalized assessment roll or otherwise known to be the owner of land by the city council. “Business owner” means any person recognized by the city as the owner of the business. “Owner” means either a business owner or a property owner. The city council has no obligation to obtain other information as to the ownership of land or businesses, and its determination of ownership shall be final and conclusive for the purposes of this part. Wherever this part requires the signature of the property owner, the signature of the authorized agent of the property owner shall be sufficient. Wherever this part requires the signature of the business owner, the signature of the authorized agent of the business owner shall be sufficient. 36615.5. “Special benefit”
“Special benefit” means, for purposes of a property-based district, a particular and distinct benefit over and above general benefits conferred on real property located in a district or to the public at large. Special benefit includes incidental or collateral effects that arise from the improvements, maintenance, or activities of property-based districts even if those incidental or collateral effects benefit property or persons not assessed. Special benefit excludes general enhancement of property value.
36616. “Tenant”
“Tenant” means an occupant pursuant to a lease of commercial space or a dwelling unit, other than an owner.
ARTICLE 3. Prior Law
36617. Alternate method of financing certain improvements and activities; Effect on other provisions This part provides an alternative method of financing certain improvements and activities. The provisions of this part shall not affect or limit any other provisions of law authorizing or providing for the furnishing of improvements or activities or the raising of revenue for these purposes. Every improvement area established pursuant to the Parking and Business Improvement Area Law of 1989 (Part 6 (commencing with Section 36500) of this division) is valid and effective and is unaffected by this part.
CHAPTER 2. Establishment
36620. Establishment of property and business improvement district A property and business improvement district may be established as provided in this chapter.
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20 36620.5. Requirement of consent of city council
A county may not form a district within the territorial jurisdiction of a city without the consent of the city council of that city. A city may not form a district within the unincorporated territory of a county without the consent of the board of supervisors of that county. A city may not form a district within the territorial jurisdiction of another city without the consent of the city council of the other city.
36621. Initiation of proceedings; Petition of property or business owners in proposed district (a) Upon the submission of a written petition, signed by the property or business owners in the proposed district who will pay more than 50 percent of the assessments proposed to be levied, the city council may initiate proceedings to form a district by the adoption of a resolution expressing its intention to form a district.
The amount of assessment attributable to property or a business owned by the same property or business owner that is in excess of 40 percent of the amount of all assessments proposed to be levied, shall not be included in determining whether the petition is signed by property or business owners who will pay more than 50 percent of the total amount of assessments proposed to be levied. (b) The petition of property or business owners required under subdivision (a) shall include a summary of the management district plan. That summary shall include all of the following:
(1) A map showing the boundaries of the district.
(2) Information specifying where the complete management district plan can be obtained. (3) Information specifying that the complete management district plan shall be furnished upon request.
(c) The resolution of intention described in subdivision (a) shall contain all of the following:
(1) A brief description of the proposed improvements, maintenance, and activities, the amount of the proposed assessment, a statement as to whether the assessment will be levied on property or businesses within the district, a statement as to whether bonds will be issued, and a description of the exterior boundaries of the proposed district, which may be made by reference to any plan or map that is on file with the clerk. The descriptions and statements do not need to be detailed and shall be sufficient if they enable an owner to generally identify the nature and extent of the improvements, maintenance, and activities, and the location and extent of the proposed district. (2) A time and place for a public hearing on the establishment of the property and business improvement district and the levy of assessments, which shall be consistent with the requirements of Section 36623.
36622. Contents of management district plan
The management district plan shall include, but is not limited to, all of the following:
(a) If the assessment will be levied on property, a map of the district in sufficient detail to locate each parcel of property and, if businesses are to be assessed, each business within the district. If the assessment will be levied on businesses, a map that identifies the district boundaries in sufficient detail to allow a business owner to reasonably determine whether a business is located within the district boundaries. If the assessment will be levied on property and businesses, a map of the district in sufficient detail to locate each parcel of property and to allow a business owner to reasonably determine whether a business is located within the district boundaries.
(b) The name of the proposed district.
(c) A description of the boundaries of the district, including the boundaries of benefit zones, proposed for establishment or extension in a manner sufficient to identify the affected property and businesses included, which may be made by reference to any plan or map that is on file with the clerk. The boundaries of a proposed property assessment district shall not overlap with the boundaries of another existing property assessment district created pursuant to this part. This part does not prohibit the boundaries of a district created pursuant to this part to overlap with other assessment districts established pursuant to other provisions of law, including, but not limited to, the Parking and Business Improvement Area Law of 1989 (Part 6 (commencing with Section 36500)). This part does not prohibit the boundaries of a business assessment district created pursuant to this part to overlap with another business assessment district created pursuant to this part. This
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21 part does not prohibit the boundaries of a business assessment district created pursuant to this part to overlap with a property assessment district created pursuant to this part. (d) The improvements, maintenance, and activities proposed for each year of operation of the district and the maximum cost thereof. If the improvements, maintenance, and activities proposed for each year of operation are the same, a description of the first year’s proposed improvements, maintenance, and activities and a statement that the same improvements, maintenance, and activities are proposed for subsequent years shall satisfy the requirements of this subdivision.
(e) The total annual amount proposed to be expended for improvements, maintenance, or activities, and debt service in each year of operation of the district. If the assessment is levied on businesses, this amount may be estimated based upon the assessment rate. If the total annual amount proposed to be expended in each year of operation of the district is not significantly different, the amount proposed to be expended in the initial year and a statement that a similar amount applies to subsequent years shall satisfy the requirements of this subdivision.
(f) The proposed source or sources of financing, including the proposed method and basis of levying the assessment in sufficient detail to allow each property or business owner to calculate the amount of the assessment to be levied against his or her property or business. The plan also shall state whether bonds will be issued to finance improvements.
(g) The time and manner of collecting the assessments.
(h) The specific number of years in which assessments will be levied. In a new district, the maximum number of years shall be five. Upon renewal, a district shall have a term not to exceed 10 years. Notwithstanding these limitations, a district created pursuant to this part to finance capital improvements with bonds may levy assessments until the maximum maturity of the bonds. The management district plan may set forth specific increases in assessments for each year of operation of the district. (i) The proposed time for implementation and completion of the management district plan. (j) Any proposed rules and regulations to be applicable to the district. (k) (1) A list of the properties or businesses to be assessed, including the assessor’s parcel numbers for properties to be assessed, and a statement of the method or methods by which the expenses of a district will be imposed upon benefited real property or businesses, in proportion to the benefit received by the property or business, to defray the cost thereof. (2) In a property-based district, the proportionate special benefit derived by each identified parcel shall be determined exclusively in relationship to the entirety of the capital cost of a public improvement, the maintenance and operation expenses of a public improvement, or the cost of the activities. An assessment shall not be imposed on any parcel that exceeds the reasonable cost of the proportional special benefit conferred on that parcel. Only special benefits are assessable, and a property-based district shall separate the general benefits, if any, from the special benefits conferred on a parcel. Parcels within a property-based district that are owned or used by any city, public agency, the State of California, or the United States shall not be exempt from assessment unless the governmental entity can demonstrate by clear and convincing evidence that those publicly owned parcels in fact receive no special benefit. The value of any incidental, secondary, or collateral effects that arise from the improvements, maintenance, or activities of a property-based district and that benefit property or persons not assessed shall not be deducted from the entirety of the cost of any special benefit or affect the proportionate special benefit derived by each identified parcel. (l) In a property-based district, the total amount of all special benefits to be conferred upon the properties located within the property-based district.
(m) In a property-based district, the total amount of general benefits, if any. (n) In a property-based district, a detailed engineer’s report prepared by a registered professional engineer certified by the State of California supporting all assessments contemplated by the management district plan. (o) Any other item or matter required to be incorporated therein by the city council. 36623. Procedure to levy assessment
(a) If a city council proposes to levy a new or increased property assessment, the notice and protest and hearing procedure shall comply with Section 53753 of the Government Code. (b) If a city council proposes to levy a new or increased business assessment, the notice and protest and hearing procedure shall comply with Section 54954.6 of the Government Code, except that notice shall be mailed to the owners of the businesses proposed to be assessed. A protest may be made orally or in writing by any interested person. Every written protest shall be filed with the clerk at or before the time fixed for the
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22 public hearing. The city council may waive any irregularity in the form or content of any written protest. A written protest may be withdrawn in writing at any time before the conclusion of the public hearing. Each written protest shall contain a description of the business in which the person subscribing the protest is interested sufficient to identify the business and, if a person subscribing is not shown on the official records of the city as the owner of the business, the protest shall contain or be accompanied by written evidence that the person subscribing is the owner of the business or the authorized representative. A written protest that does not comply with this section shall not be counted in determining a majority protest. If written protests are received from the owners or authorized representatives of businesses in the proposed district that will pay 50 percent or more of the assessments proposed to be levied and protests are not withdrawn so as to reduce the protests to less than 50 percent, no further proceedings to levy the proposed assessment against such businesses, as contained in the resolution of intention, shall be taken for a period of one year from the date of the finding of a majority protest by the city council. (c) If a city council proposes to conduct a single proceeding to levy both a new or increased property assessment and a new or increased business assessment, the notice and protest and hearing procedure for the property assessment shall comply with subdivision (a), and the notice and protest and hearing procedure for the business assessment shall comply with subdivision (b). If a majority protest is received from either the property or business owners, that respective portion of the assessment shall not be levied. The remaining portion of the assessment may be levied unless the improvement or other special benefit was proposed to be funded by assessing both property and business owners.
36624. Changes to proposed assessments
At the conclusion of the public hearing to establish the district, the city council may adopt, revise, change, reduce, or modify the proposed assessment or the type or types of improvements, maintenance, and activities to be funded with the revenues from the assessments. Proposed assessments may only be revised by reducing any or all of them. At the public hearing, the city council may only make changes in, to, or from the boundaries of the proposed property and business improvement district that will exclude territory that will not benefit from the proposed improvements, maintenance, and activities. Any modifications, revisions, reductions, or changes to the proposed assessment district shall be reflected in the notice and map recorded pursuant to Section 36627. 36625. Resolution of formation
(a) If the city council, following the public hearing, decides to establish a proposed property and business improvement district, the city council shall adopt a resolution of formation that shall include, but is not limited to, all of the following:
(1) A brief description of the proposed improvements, maintenance, and activities, the amount of the proposed assessment, a statement as to whether the assessment will be levied on property, businesses, or both within the district, a statement on whether bonds will be issued, and a description of the exterior boundaries of the proposed district, which may be made by reference to any plan or map that is on file with the clerk. The descriptions and statements need not be detailed and shall be sufficient if they enable an owner to generally identify the nature and extent of the improvements, maintenance, and activities and the location and extent of the proposed district. (2) The number, date of adoption, and title of the resolution of intention. (3) The time and place where the public hearing was held concerning the establishment of the district.
(4) A determination regarding any protests received. The city shall not establish the district or levy assessments if a majority protest was received.
(5) A statement that the properties, businesses, or properties and businesses in the district established by the resolution shall be subject to any amendments to this part. (6) A statement that the improvements, maintenance, and activities to be conferred on businesses and properties in the district will be funded by the levy of the assessments. The revenue from the levy of assessments within a district shall not be used to provide improvements, maintenance, or activities outside the district or for any purpose other than the purposes specified in the resolution of intention, as modified by the city council at the hearing concerning establishment of the district.
Notwithstanding the foregoing, improvements and activities that must be provided outside the district boundaries to create a special or specific benefit to the assessed parcels or businesses may be provided, but shall be limited to marketing or signage pointing to the district.
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23 (7) A finding that the property or businesses within the area of the property and business improvement district will be benefited by the improvements, maintenance, and activities funded by the proposed assessments, and, for a property-based district, that property within the district will receive a special benefit.
(8) In a property-based district, the total amount of all special benefits to be conferred on the properties within the property-based district.
(b) The adoption of the resolution of formation and, if required, recordation of the notice and map pursuant to Section 36627 shall constitute the levy of an assessment in each of the fiscal years referred to in the management district plan.
36627. Notice and assessment diagram
Following adoption of the resolution establishing district assessments on properties pursuant to Section 36625, the clerk shall record a notice and an assessment diagram pursuant to Section 3114. No other provision of Division 4.5 (commencing with Section 3100) applies to an assessment district created pursuant to this part. 36628. Establishment of separate benefit zones within district; Categories of businesses The city council may establish one or more separate benefit zones within the district based upon the degree of benefit derived from the improvements or activities to be provided within the benefit zone and may impose a different assessment within each benefit zone. If the assessment is to be levied on businesses, the city council may also define categories of businesses based upon the degree of benefit that each will derive from the improvements or activities to be provided within the district and may impose a different assessment or rate of assessment on each category of business, or on each category of business within each zone. 36628.5. Assessments on businesses or property owners
The city council may levy assessments on businesses or on property owners, or a combination of the two, pursuant to this part. The city council shall structure the assessments in whatever manner it determines corresponds with the distribution of benefits from the proposed improvements, maintenance, and activities, provided that any propertybased assessment conforms with the requirements set forth in paragraph (2) of subdivision (k) of Section 36622. 36629. Provisions and procedures applicable to benefit zones and business categories All provisions of this part applicable to the establishment, modification, or disestablishment of a property and business improvement district apply to the establishment, modification, or disestablishment of benefit zones or categories of business. The city council shall, to establish, modify, or disestablish a benefit zone or category of business, follow the procedure to establish, modify, or disestablish a property and business improvement district. 36630. Expiration of district; Creation of new district If a property and business improvement district expires due to the time limit set pursuant to subdivision (h) of Section 36622, a new management district plan may be created and the district may be renewed pursuant to this part.
CHAPTER 3. Assessments
36631. Time and manner of collection of assessments; Delinquent payments The collection of the assessments levied pursuant to this part shall be made at the time and in the manner set forth by the city council in the resolution levying the assessment. Assessments levied on real property may be collected at the same time and in the same manner as for the ad valorem property tax, and may provide for the same lien priority and penalties for delinquent payment. All delinquent payments for assessments levied pursuant to this part may be charged interest and penalties.
36632. Assessments to be based on estimated benefit; Classification of real property and businesses; Exclusion of residential and agricultural property
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24 (a) The assessments levied on real property pursuant to this part shall be levied on the basis of the estimated benefit to the real property within the property and business improvement district. The city council may classify properties for purposes of determining the benefit to property of the improvements and activities provided pursuant to this part.
(b) Assessments levied on businesses pursuant to this part shall be levied on the basis of the estimated benefit to the businesses within the property and business improvement district. The city council may classify businesses for purposes of determining the benefit to the businesses of the improvements and activities provided pursuant to this part.
(c) Properties zoned solely for residential use, or that are zoned for agricultural use, are conclusively presumed not to benefit from the improvements and service funded through these assessments, and shall not be subject to any assessment pursuant to this part.
36633. Time for contesting validity of assessment
The validity of an assessment levied under this part shall not be contested in an action or proceeding unless the action or proceeding is commenced within 30 days after the resolution levying the assessment is adopted pursuant to Section 36625. An appeal from a final judgment in an action or proceeding shall be perfected within 30 days after the entry of judgment.
36634. Service contracts authorized to establish levels of city services The city council may execute baseline service contracts that would establish levels of city services that would continue after a property and business improvement district has been formed. 36635. Request to modify management district plan
The owners’ association may, at any time, request that the city council modify the management district plan. Any modification of the management district plan shall be made pursuant to this chapter. 36636. Modification of plan by resolution after public hearing; Adoption of resolution of intention (a) Upon the written request of the owners’ association, the city council may modify the management district plan after conducting one public hearing on the proposed modifications. The city council may modify the improvements and activities to be funded with the revenue derived from the levy of the assessments by adopting a resolution determining to make the modifications after holding a public hearing on the proposed modifications. If the modification includes the levy of a new or increased assessment, the city council shall comply with Section 36623. Notice of all other public hearings pursuant to this section shall comply with both of the following:
(1) The resolution of intention shall be published in a newspaper of general circulation in the city once at least seven days before the public hearing.
(2) A complete copy of the resolution of intention shall be mailed by first class mail, at least 10 days before the public hearing, to each business owner or property owner affected by the proposed modification.
(b) The city council shall adopt a resolution of intention which states the proposed modification prior to the public hearing required by this section. The public hearing shall be held not more than 90 days after the adoption of the resolution of intention. 36637. Reflection of modification in notices recorded and maps Any subsequent modification of the resolution shall be reflected in subsequent notices and maps recorded pursuant to Division 4.5 (commencing with Section 3100), in a manner consistent with the provisions of Section 36627.
CHAPTER 3.5. Financing
36640. Bonds authorized; Procedure; Restriction on reduction or termination of assessments
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25 (a)The city council may, by resolution, determine and declare that bonds shall be issued to finance the estimated cost of some or all of the proposed improvements described in the resolution of formation adopted pursuant to Section 36625, if the resolution of formation adopted pursuant to that section provides for the issuance of bonds, under the Improvement Bond Act of 1915 (Division 10 (commencing with Section 8500)) or in conjunction with Marks-Roos Local Bond Pooling Act of 1985 (Article 4 (commencing with Section 6584) of Chapter 5 of Division 7 of Title 1 of the Government Code). Either act, as the case may be, shall govern the proceedings relating to the issuance of bonds, although proceedings under the Bond Act of 1915 may be modified by the city council as necessary to accommodate assessments levied upon business pursuant to this part.
(b) The resolution adopted pursuant to subdivision (a) shall generally describe the proposed improvements specified in the resolution of formation adopted pursuant to Section 36625, set forth the estimated cost of those improvements, specify the number of annual installments and the fiscal years during which they are to be collected. The amount of debt service to retire the bonds shall not exceed the amount of revenue estimated to be raised from assessments over 30 years.
(c) Notwithstanding any other provision of this part, assessments levied to pay the principal and interest on any bond issued pursuant to this section shall not be reduced or terminated if doing so would interfere with the timely retirement of the debt.
CHAPTER 4. Governance
36650. Report by owners’ association; Approval or modification by city council (a) The owners’ association shall cause to be prepared a report for each fiscal year, except the first year, for which assessments are to be levied and collected to pay the costs of the improvements, maintenance, and activities described in the report. The owners’ association’s first report shall be due after the first year of operation of the district. The report may propose changes, including, but not limited to, the boundaries of the property and business improvement district or any benefit zones within the district, the basis and method of levying the assessments, and any changes in the classification of property, including any categories of business, if a classification is used.
(b) The report shall be filed with the clerk and shall refer to the property and business improvement district by name, specify the fiscal year to which the report applies, and, with respect to that fiscal year, shall contain all of the following information:
(1) Any proposed changes in the boundaries of the property and business improvement district or in any benefit zones or classification of property or businesses within the district. (2) The improvements, maintenance, and activities to be provided for that fiscal year. (3) An estimate of the cost of providing the improvements, maintenance, and activities for that fiscal year.
(4) The method and basis of levying the assessment in sufficient detail to allow each real property or business owner, as appropriate, to estimate the amount of the assessment to be levied against his or her property or business for that fiscal year.
(5) The estimated amount of any surplus or deficit revenues to be carried over from a previous fiscal year.
(6) The estimated amount of any contributions to be made from sources other than assessments levied pursuant to this part.
(c) The city council may approve the report as filed by the owners’ association or may modify any particular contained in the report and approve it as modified. Any modification shall be made pursuant to Sections 36635 and 36636.
The city council shall not approve a change in the basis and method of levying assessments that would impair an authorized or executed contract to be paid from the revenues derived from the levy of assessments, including any commitment to pay principal and interest on any bonds issued on behalf of the district. 36651. Designation of owners’ association to provide improvements, maintenance, and activities The management district plan may, but is not required to, state that an owners’ association will provide the improvements, maintenance, and activities described in the management district plan. If the management district plan designates an owners’ association, the city shall contract with the designated nonprofit corporation to provide services.
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26 CHAPTER 5. Renewal
36660. Renewal of district; Transfer or refund of remaining revenues; District term limit (a) Any district previously established whose term has expired, or will expire, may be renewed by following the procedures for establishment as provided in this chapter. (b) Upon renewal, any remaining revenues derived from the levy of assessments, or any revenues derived from the sale of assets acquired with the revenues, shall be transferred to the renewed district. If the renewed district includes additional parcels or businesses not included in the prior district, the remaining revenues shall be spent to benefit only the parcels or businesses in the prior district. If the renewed district does not include parcels or businesses included in the prior district, the remaining revenues attributable to these parcels shall be refunded to the owners of these parcels or businesses. (c) Upon renewal, a district shall have a term not to exceed 10 years, or, if the district is authorized to issue bonds, until the maximum maturity of those bonds. There is no requirement that the boundaries, assessments, improvements, or activities of a renewed district be the same as the original or prior district.
CHAPTER 6. Disestablishment
36670. Circumstances permitting disestablishment of district; Procedure (a) Any district established or extended pursuant to the provisions of this part, where there is no indebtedness, outstanding and unpaid, incurred to accomplish any of the purposes of the district, may be disestablished by resolution by the city council in either of the following circumstances:
(1) If the city council finds there has been misappropriation of funds, malfeasance, or a violation of law in connection with the management of the district, it shall notice a hearing on disestablishment. (2) During the operation of the district, there shall be a 30-day period each year in which assessees may request disestablishment of the district. The first such period shall begin one year after the date of establishment of the district and shall continue for 30 days. The next such 30-day period shall begin two years after the date of the establishment of the district. Each successive year of operation of the district shall have such a 30-day period. Upon the written petition of the owners or authorized representatives of real property or the owners or authorized representatives of businesses in the district who pay 50 percent or more of the assessments levied, the city council shall pass a resolution of intention to disestablish the district. The city council shall notice a hearing on disestablishment. (b) The city council shall adopt a resolution of intention to disestablish the district prior to the public hearing required by this section. The resolution shall state the reason for the disestablishment, shall state the time and place of the public hearing, and shall contain a proposal to dispose of any assets acquired with the revenues of the assessments levied within the property and business improvement district. The notice of the hearing on disestablishment required by this section shall be given by mail to the property owner of each parcel or to the owner of each business subject to assessment in the district, as appropriate. The city shall conduct the public hearing not less than 30 days after mailing the notice to the property or business owners. The public hearing shall be held not more than 60 days after the adoption of the resolution of intention. 36671. Refund of remaining revenues upon disestablishment or expiration without renewal of district; Calculation of refund; Use of outstanding revenue collected after disestablishment of district (a) Upon the disestablishment or expiration without renewal of a district, any remaining revenues, after all outstanding debts are paid, derived from the levy of assessments, or derived from the sale of assets acquired with the revenues, or from bond reserve or construction funds, shall be refunded to the owners of the property or businesses then located and operating within the district in which assessments were levied by applying the same method and basis that was used to calculate the assessments levied in the fiscal year in which the district is disestablished or expires. All outstanding assessment revenue collected after disestablishment shall be spent on improvements and activities specified in the management district plan. (b) If the disestablishment occurs before an assessment is levied for the fiscal year, the method and basis that was used to calculate the assessments levied in the immediate prior fiscal year shall be used to calculate the amount of any refund.
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27 APPENDIX 2 – ASSESSED BUSINESSES
Business Name Street Address City
EXTENDED STAY AMERICA 3220 BUSKIRK AVE PLEASANT HILL, CA 94523 HILTON HOMEWOOD SUITES 650 ELLINWOOD WAY PLEASANT HILL, CA 94523 HYATT HOUSE 2611 CONTRA COSTA BLVD PLEASANT HILL, CA 94523 SONESTA SELECT PLEASANT HILL 2250 CONTRA COSTA BLVD PLEASANT HILL, CA 94523 PLEASANT HILL INN 1432 CONTRA COSTA BLVD PLEASANT HILL, CA 94523 RESIDENCE INN PLEASANT HILL 700 ELLINWOOD WY PLEASANT HILL, CA 94523 SUN VALLEY INN 2045 CONTRA COSTA BLVD. PLEASANT HILL, CA 94523
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CITY COUNCIL STAFF REPORT
Meeting Date: November 18, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___-24 ACCEPTING THE TAYLOR
BOULEVARD IMPROVEMENT PROJECT (CIVIC DRIVE TO RUTH
DRIVE) PROJECT NO. 01-23 AS COMPLETE AND AUTHORIZING THE
PUBLIC WORKS DIRECTOR TO ISSUE AND RECORD A NOTICE OF
COMPLETION
SYNOPSIS
The Taylor Boulevard Improvement Project (Civic Drive to Ruth Drive) constructed a new traffic signal at the intersection of Taylor Boulevard and Civic Drive, new sidewalk on the north side of Taylor Boulevard between Civic Drive and Ruth Drive, new sidewalk on both sides of Civic Drive, and new striping on Norse Drive. The contractor, Kerex Engineering, Inc. has completed all work to the City’s satisfaction. The purpose of this item is to consider the acceptance of the Project as complete and to authorize the issuance of a Notice of Completion. It also seeks authorization for the City Manager to allocate an additional $17,498.07 of available project funds to the construction budget.
DISCUSSION
Background
This Project was identified in the approved FY 2022-2027 Capital Improvement Plan (CIP) (Project MK-3B). It is funded through Measure K, the Traffic Mitigation Fund, Transportation Development Act (TDA) grant, Measure J, and Gas Tax. The project scope includes the installation of a new traffic signal, ADA curb ramps, and sidewalks. The Project provides a continuous ADA accessible path of travel for residents to walk or bike from Lucille Lane and Ruth Drive to Valley View Middle School, College Park High School, Diablo Valley College, City Police Department, Community Center, YMCA, and other office complexes on the north side of Taylor Boulevard. The plans, specifications, and estimate (PS&E) were completed by LCC Engineering and Surveying, Inc.
On May 1, 2023, the City Council adopted Resolution No. 28-23, which awarded the construction contract to the lowest responsive and responsible bidder, Kerex Engineering, Inc, for $1,689,000 (including contingency).
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On February 26, 2024, the City Council adopted Resolution No. 18-24, authorizing the City Manager to execute a contract change order with Kerex Engineering for $140,208.84 for the replacement of a damaged traffic signal foundation (reimbursed by insurance), temporary striping, additional landscaping, and additional micro surfacing and bike lane striping on Norse Drive.
Analysis
The Project is now complete, and the work conforms to the construction plans and specifications.
Construction began on July 13, 2023, and the project work was substantially completed on September 15, 2024. The contractor was initially allotted 45 working days to complete all work on the project. The Contractor was granted a suspension of contract time while waiting for long lead items including traffic signal poles and equipment, as well as weather conditions. An additional 54 working days was granted for various change order items. Acceptance of this project was further delayed until the contractor completed all punch list items and submitted all the necessary project closeout paperwork required by the Contract Documents.
Project highlights include the installation of:
• 1,300 linear feet of new ADA-compliant concrete sidewalk • New traffic signal at Taylor Boulevard/Civic Drive
• Advanced pedestrian and bicycle safety features at the new traffic signal • New crosswalks across Civic Drive and Taylor Boulevard • 10 new ADA curb ramps
• 390 linear feet of new bike lanes
• 58,000 square feet of pavement micro surfacing treatment • New signage and striping improvements
Change order work totaled $311,920.41 and included:
• Installation of an additional 105 linear feet of new ADA-compliant concrete sidewalk and 2 ADA curb ramps between the Police Department driveways connecting the new sidewalk on Civic Drive to the asphalt path along the Community Center parking lot; • Installation of an additional 510 linear feet of new bike lanes on Norse Drive • Installation of an additional 12,350 square feet of pavement micro surfacing treatment on Norse Drive
• Replacement of mulch areas with sod and irrigation to match the existing grass area adjacent to the Police Department
• Replacement of traffic signal pole foundation damaged in a vehicle crash • Installation of pavers in the Civic Drive median
• Removal and replacement of Police Department sign
The total cost of construction, including change orders, is $1,846,706.91, which is $17,498.07 above the approved construction amount of $1,829,208.84. Staff is seeking an additional allocation of $17,498.07 from the remaining and available MK-3B project funds to pay for this additional
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striping, curb, gutter, and sidewalk.
The City is retaining up to five percent of the total construction cost ($91,991.32) from Kerex Engineering to ensure that the Contractor pays all of their vendors and suppliers. The procedure for releasing the retention is the City Council’s formal acceptance of the work with authorization to issue and record a Notice of Completion. If there are no claims filed within 35 days of recording the notice, the City may release final payment of the retained amount to the contractor.
FISCAL IMPACT
The total Project cost is funded by Measure K, the TDA Grant, Traffic Mitigation Fees, Measure J, and Gas Tax. The total cost of construction is $1,846,706.91, including change orders and contingency. The total construction cost exceeds the approved construction budget by $17,498.07; however, the overall project remains under the budget approved in the FY 2022-2027 CIP. The chart below identifies the funding sources and actual project expenses:
Funding Sources_____ Actual Expenses_____________________ Measure K $501,600 Construction Contract $1,534,786.50
TDA Grant $152,800 Contingency Used $154,213.50
Traffic Mitigation $521,700 Executed Change Orders $140,208.84 Other * $1,047,200 Add’l Construction Budget $17,498.07 Design $263,124.33 Engineering Staff Time $74,754.61
Total $2,223,300 Total $1,921,461.52
* Includes the re-budgeting of unspent FY 2021-22 budget, consisting of funds from Measure K, Gas Tax, and Measure J (Fund 27)
Completion of the Project is within approved budgeted amount. The overall Project was under budget from the originally allocated $2,223,300; the cost savings are attributable to City staff performing construction management, as well as the project design coming in under budget. The project balance of $301,838.48 will remain within the City’s Measure K Bicycle and Pedestrian fund and available for allocation on other viable projects.
PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department.
The agenda and staff report are posted on the City’s web page.
RECOMMENDED CITY COUNCIL ACTION
Adopt a resolution accepting the Taylor Boulevard Improvements Project (Civic Drive to Ruth Drive), Project No. 01-23, as complete and authorizing the Public Works Director to issue and record a notice of completion. Authorize the City Manager to allocate an additional $17,498.07 of
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available MK-3B project funds for construction.
ALTERNATIVES TO RECOMMENDED ACTION
None recommended.
ATTACHMENT(S):
Proposed Resolution
Prepared by: Ryan McClain, Transportation Manager
Reviewed by: Ann James, Public Works Director
Approved by: Ethan Bindernagel, City Manager
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RESOLUTION NO. -24
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL
ACCEPTING THE TAYLOR BOULEVARD IMPROVEMENT PROJECT (CIVIC DRIVE TO RUTH DRIVE) PROJECT NO. 01-23 AS COMPLETE AND AUTHORIZING THE PUBLIC
WORKS DIRECTOR TO ISSUE AND RECORD A NOTICE OF COMPLETION WHEREAS, the City has adopted the FY 2022–2027 Capital Improvement Plan (CIP) which includes the Taylor Boulevard Improvement Project (Civic Drive to Ruth Drive) (Project MK-3B in the CIP) as a funded project; and
WHEREAS, the Taylor Boulevard Improvement Project (Civic Drive to Ruth Drive) Project No. 01-23 addresses pedestrian, bicycle, and driver safety and access by providing a new traffic signal at the Taylor Boulevard/Civic Drive intersection; and WHEREAS, the Taylor Boulevard Improvement Project (Civic Drive to Ruth Drive) Project No. 01-23 addressed pedestrian and bicycle safety by providing a new, continuous ADA sidewalk on the north side of Taylor Boulevard between Civic Drive and Ruth Drive, and new sidewalk on both sides of Civic Drive; and
WHEREAS, the Taylor Boulevard Improvement Project (Civic Drive to Ruth Drive) Project No. 01-23 provided new signage and striping, including new bike lanes on Civic Drive and Norse Drive; and
WHEREAS, on May 1, 2023, the City Council adopted Resolution No. 28-23, which awarded a contract to Kerex Engineering to perform work described in the contract documents entitled the Taylor Boulevard Improvement Project (Civic Drive to Ruth Drive) Project No. 01-23; and
WHEREAS, on February 26, 2024, the City Council adopted Resolution No. 18-24, which authorized the City Manager to execute a contract change order with Kerex Engineering for $140,208.84 (including contingency) for the replacement of a damaged traffic signal foundation, temporary striping, additional landscaping, and additional micro surfacing and bike lane striping on Norse Drive; and
WHEREAS, the work has been performed to the satisfaction of the City and Kerex Engineering is requesting final payment for the completed work; and WHEREAS, the City has retained five percent (5%) of the total construction cost ($91,991.32) from Kerex Engineering. If there are no claims filed within 35 days of recording the notice, the City may release final payment of the retained amount to the contractor; and WHEREAS, the California Public Contract Code requires the City to notify the public of acceptance of a project prior to making a final payment.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant
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Hill that:
1. The work performed as the Taylor Boulevard Improvement Project (Civic Drive to Ruth Drive) Project No. 01-23, is complete to the satisfaction of the City.
2. The City Manager is authorized to allocate an additional $17,498.07 of project funds for construction.
3. If there are no claims filed within 35 days of recording the notice, the City may release final payment of the retained amount of $91,991.32 to Kerex Engineering.
4. The City Engineer is authorized to execute a Notice of Completion and record it with the Office of the Recorder of the County of Contra Costa, State of California, within ten (10) days from the date thereof.
ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 18th day of November, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
MATTHEW RINN, Mayor
ATTEST:
LYONE P. CONNER, City Clerk
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CITY COUNCIL STAFF REPORT
Meeting Date: November 18, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: INTRODUCE ORDINANCE NO. ___ ADDING CHAPTER 7.45 WEED
ABATEMENT TO TITLE (COMMUNITY PRESERVATION) OF THE
PLEASANT HILL MUNICIPAL CODE
SYNOPSIS
The proposed ordinance adds Chapter 7.45 to Title 7 (Community Preservation) of the Pleasant Hill Municipal Code (PHMC) in order to provide an efficient and effective means of addressing an accumulation of overgrown weeds and/or rubbish on private property in the City that creates hazardous conditions as relates to uncontrolled fire and, as a result, poses an imminent danger to persons and property in the City.
DISCUSSION
Background
In most cases, fire prevention services in the City of Pleasant Hill are handled by Contra Costa Fire Protection District staff. Over the last few years, however, the Fire Protection District has prioritized parcels larger than five acres that are not improved with a structure. This leaves the City with the regular nuisance abatement provisions in Title 7 of the PHMC with which to enforce property maintenance standards on private property parcels of less than 5 acres that are improved with a structure. Given the danger accumulated dry weeds and rubbish poses to adjacent properties and people as a result of uncontrolled fire, a more efficient and thereby faster means for alleviating the dangerous conditions would be of benefit to the City.
California Government Code Section 39501 et seq. offers a streamlined procedure for addressing multiple such properties at the same time that are in violation of standards regarding accumulation of overgrown weeds and/or rubbish. In order to use the process in the Government Code, a city must adopt the provisions into its municipal code.
Analysis
The proposed ordinance contains provisions authorized by the California Government Code Section 39501 et seq. for municipalities to use to efficiently address weed abatement on private property. The ordinance may be used for any private property in the City, but is anticipated to be used to address weed abatement on private residential properties of less than five acres improved
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with a structure. While the City could use the standard nuisance abatement procedures found in PHMC Title 7, Community Preservation, to address overgrown weeds and/or rubbish on private property, each parcel would need to be addressed individually. The proposed ordinance allows multiple parcels to be grouped together and reviewed and approved by the City Council in one resolution.
Briefly, the process contains authority to inspect the frontage of properties bordering streets or roadways and provide notice to the property owner of an accumulation of overgrown weeds and/or rubbish that requires attention to satisfy City standards. After receiving notice, should the property owner fail to address such conditions in violation of the code, the property owner will receive notice of a City Council hearing to declare the property in violation of the PHMC and order staff to cause the abatement of the hazardous conditions. One resolution that could contain multiple parcels would then be presented to the Council at a Council meeting where any objections from property owners would be heard. If the Council orders abatement of the hazardous conditions, City staff is authorized to cause the abatement of the conditions that are in violation of the PHMC.
City staff will keep an accounting of the cost of abatement for each parcel and after giving the property owner an opportunity to pay the cost, will present to the Council at a subsequent Council meeting a resolution listing those properties for which payment is still outstanding. The Council will then adjust any cost it deems necessary and order City staff to place a special assessment lien on the property(s) for the cost of abatement.
Should the City Council adopt this ordinance adding it into the municipal code, Pleasant Hill will have a more efficient and effective means of addressing weed abatement on private parcels of less than five acres that are improved with a structure.
FISCAL IMPACT
Staff does not anticipate any immediate fiscal impact from adoption of this ordinance. Should enforcement become necessary, all costs of abatement may be assessed against the private property for which abatement was necessary.
PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.
RECOMMENDED CITY COUNCIL ACTION
Staff’s recommendation is for the City Council to introduce the ordinance for first reading.
ALTERNATIVES TO RECOMMENDED ACTION
Decline to introduce the ordinance.
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ATTACHMENT(S):
Proposed Ordinance
Prepared by: Janet Coleson, City Attorney
Approved by: Ethan Bindernagel, City Manager
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1 ORDINANCE NO. ______
AN ORDINANCE OF THE CITY OF PLEASANT HILL
AMENDING THE PLEASANT HILL MUNICIPAL CODE, ADDING CHAPTER 7.45 WEED
ABATEMENT
WHEREAS, the City of Pleasant Hill is committed to protecting the life, health, and safety of its residents and all people within the geographical boundaries of the City; and WHEREAS, private property in the City, if not maintained to eliminate overgrown weeds and/or rubbish, has the potential to create a hazardous condition as relates to uncontrolled fire and thereby result in an imminent danger to other properties and people in the City; and WHEREAS, the City Council finds that adopting the procedure set forth in California Government Code §39501 et seq. and as subsequently amended, provides an efficient and effective means of notifying property owners when such conditions exist on their properties and requiring the abatement of such hazardous conditions will help to alleviate the imminent danger posed to the health, safety and welfare of persons and properties in the City when these conditions are allowed to persist.
NOW THEREFORE, the City Council of the City of Pleasant Hill does ordain as follows:
Section 1. The above recitals are true and correct and are hereby incorporated into this ordinance by this reference.
Section 2. Pleasant Hill Municipal Code Chapter 7.45 Weed Abatement is hereby added to Pleasant Hill Municipal Code, Title 7 Community Preservation to read as follows:
“Chapter 7.45 Weed Abatement
Section
7.45.010 Definitions
7.45.020 Public Nuisance
7.45.030 Duty of Property Owner to Destroy or Remove
7.45.040 Standards for Maintenance
7.45.050 Resolution of Public Nuisance and Abatement
7.45.060 Right of Entry
7.45.070 Notice to Destroy or Remove
7.45.080 Method of Giving Notice
7.45.090 Hearing; Appeal from Notice
7.45.100 Seasonal and Recurrent Nuisances
7.45.110 Destruction and Removal by City
7.45.120 Account and Report of Cost of Abating Nuisance
7.45.130 Same - Notice of Report; Form
7.45.140 Same - Hearing and Confirmation of Report
7.45.150 Collection of Costs on Tax Roll
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2 Section 7.45.010 Definitions
For the purpose of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning:
City Manager means the City Manager of the City of Pleasant Hill, California, or designee.
Party concerned means the owner(s) of record, as shown on the last equalized assessment roll, and any other person known to the City Manager to be the occupant, person in control of, or owner of any interest in or to the building or structure or the land upon which it is located.
Rubbish means waste matter, litter, trash, refuse, debris and dirt which, when dry, is or may become a fire hazard or which is or may become a menace to health, or which is offensive to the senses.
Streets include alleys, parkways, driveways, sidewalks, and areas between sidewalks and curbs.
Weeds means plants which, when mature, bear wingy or down seeds, or which because of having attained, or which may attain, such a large growth and when dry, is or will become a fire hazard, or which are otherwise noxious or dangerous to health.
Section 7.45.020 Public Nuisance
The City Council hereby declares that all weeds growing upon private property or streets in the city and all rubbish on private property or streets in the City result in a hazard to the health, safety and welfare of the people in the City due to the imminent danger of uncontrolled fire posed by these conditions and are therefore a public nuisance.
Section 7.45.030 Duty of Property Owner to Destroy or Remove It shall be unlawful for any person owning, occupying, renting, managing, or controlling any real property in the City to cause or permit any weeds, or to place cause or permit any rubbish, to be or remain on any real property in the City or on portions of streets adjoining such real property to the centerline of such streets. It shall be the duty of every such person to remove or destroy such weeds and/or rubbish. Destruction by burning within the City is unlawful.
Section 7.45.040 Standards for Maintenance
The City Manager may establish standards for the maintenance of weeds. The standards shall be effective upon being filed with the City Clerk.
Section 7.45.050 Resolution of Public Nuisance and Abatement The City Council may declare, by resolution, that a property constitutes a public nuisance pursuant to this Chapter. The resolution shall refer to the property by street address or Assessor’s Parcel Number (“APN”) according to the official or assessment map. Any number of streets, sidewalks, or parcels of private property may be included in one resolution.
Section 7.45.060 Right of Entry
(a) Whenever necessary to make an inspection or to enforce any of the provision of this Chapter, or whenever there is reasonable cause to believe that any property is being maintained in violation of the provisions of this Chapter, the City Code Investigator, or designee, may enter
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3 such property with the consent of any party concerned, or view the property conditions from a public sidewalk or street in order to determine whether the conditions prohibited by this Chapter exist on the property.
(b) It shall be unlawful for any person, including any party concerned: (i) to refuse to allow the City Code Investigator, or designee, or a contractor engaged by the City, to enter upon the property, consistent with subsection (a); or (ii) to obstruct, impede, or interfere in any manner with the City Code Investigator, or designee, or a contractor engaged by the City, in any work undertaken pursuant to the provisions of this Chapter.
Section 7.45.070 Notice to Destroy or Remove
If the person owning, occupying, renting, managing, or controlling any real property in the City fails to remove therefrom and from the portions of streets adjoining such property, all weeds and rubbish in accordance with the provisions of this Chapter, it shall be the duty of the City Manager to notify such person to remove the same. Such notice shall be in writing and shall be in substantially the following form:
NOTICE TO DESTROY WEEDS AND REMOVE RUBBISH, REFUSE, AND DIRT Notice is hereby given that on the __________ day of __________ 20___ , the City Council of the City of Pleasant Hill passed a resolution declaring that noxious or dangerous weeds were growing upon or in front of the property on (address and assessor’s parcel number), and that rubbish, refuse, and dirt were upon or in front of property on this street, in Pleasant Hill, California and that they constitute a public nuisance which must be abated by the removal of the weeds, rubbish, refuse, and dirt. Otherwise, they will be removed and the nuisance abated by the City and the cost of removal assessed upon the land from or in front of which the weeds, rubbish, refuse, and dirt are removed and will constitute a lien upon such land until paid. Reference is hereby made to the resolution for further particulars. A copy of said resolution is on file in the office of the City Clerk.
All property owners having any objections to the proposed removal of the weeds, rubbish, refuse, and dirt are hereby notified to attend a meeting of the City Council of the City of Pleasant Hill to be held at 7:00 pm on ________________, 20__, when their objections will be heard and given due consideration.
Dated this ___________ day of ________20__.
Section 7.45.080 Method of Giving Notice
Notice shall be deposited in the United States Post Office at Pleasant Hill, California, with postage thereon prepaid and addressed to such owner at his last known place of address shown on the assessment roll of the City. If such real property is occupied and the mailing address thereof is different from that of the owner on assessment roll, then an additional copy shall be similarly mailed to the occupant of such property at the mailing address thereof. Such notice shall contain a description of the property, which description may be the County Assessor’s Parcel Number, or may be the street and number thereof, or may be any other description by which the property may be reasonably identified. One or more lots or blocks of land may be
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4 described in one and the same statement of notice. Notice shall be mailed no less than five (5) days before the City Council hearing.
Alternately, the City Manager may cause notices to be conspicuously posted on or in front of the property on or in front of which the nuisance exists no less than five (5) days before the City Council hearing, as follows:
(a) One notice to each separately owned parcel of property of not over 100 feet of street frontage.
(b) Notices at not more than 100 feet apart if the street frontage of such a parcel is greater than 100 feet.
Section 7.45.090 Hearing; Appeal from Notice
At the time stated in the notices, the City Council shall hear and consider all objections to the proposed removal of weeds, rubbish, refuse, and dirt. It may continue the hearing from time to time.
By motion or resolution at the conclusion of the hearing, the City Council shall allow or overrule any objections. At that time, the City Council has jurisdiction to proceed with a resolution to perform the work of removal. The decision of the City Council is final.
Section 7.45.100 Seasonal and Recurrent Nuisances
The notice may also find and declare that weeds on specified parcels of property are seasonal and recurrent nuisances.
Such seasonal and recurrent nuisances shall be abated in accordance with the provisions of this Chapter; provided that upon the second and subsequent occurrence of such nuisance on the same parcel or parcels within the same calendar year, no further hearing need be held, and it shall be sufficient to mail a notice to the owner of the property as they and their addresses appear upon the current assessment roll.
Section 7.45.110 Destruction and Removal by City
If the person owning, occupying, renting, managing, or controlling real property in the City fails to remove or destroy weeds and rubbish in accordance with the notice given pursuant to the provisions of this Chapter, within five (5) days after the mailing or posting of such notice, and no objections are made, or the City Council has disposed of the objections made, the City Council may order, by motion or resolution, that the City Manager and/or any contracting agents, or other representatives, destroy, cut, and/or remove such weeds, refuse, dirt or rubbish.
Section 7.45.120 Account and Report of Cost of Abating Nuisance (a) The City Manager shall keep an account of the cost of abating such nuisance upon each separate lot or parcel of land, and the abutting half of the street in front, and alley, if any, in the rear thereof, and embody such account in such a report and assessment list to the City Council, which shall be filed with the City Clerk. Such report shall refer to each separate lot or parcel of
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5 land by description sufficient to identify such lot or parcel, together with the expense proposed to be assessed against each separate lot or parcel of land therefore, respectively. (b) The cost of abatement may include incidental expenses, including, but not limited to the expenses and costs of the City in the inspection of lots, preparation of notices, specifications and contracts, and in inspecting work, and the costs of printing and mailing required hereunder. The cost of abatement shall be established by resolution of the City Council.
Section 7.45.130 Same - Notice of Report; Form
The City Clerk shall post a copy of the report and assessment list on the bulletin board near the entrance door to City Hall, together with a notice of the filing thereof and of the time and place when and where it will be submitted to the City Council for hearing and confirmation, notifying property owners that they may appear at such time and place, and object to any matter contained therein. Additionally, such notice, shall be provided to the owner(s) of the real property to be assessed in the same manner as provided in Section 7.45.080 of this Chapter and shall be substantially in the following form:
NOTICE OF HEARING ON REPORT AND ASSESSMENT FOR WEED ABATEMENT NOTICE IS HEREBY GIVEN that on ________________, 20__, the City Manager filed with the City Clerk a report and assessment on abatement of weeds within the City of Pleasant Hill, a copy of which is posted on the bulletin board at the entrance to City Hall.
NOTICE IS FURTHER GIVEN that at 7:00 pm on the _____ day of ______________, 20 __ , in the Council Chambers of the Pleasant Hill City Hall, said report and assessment list will be presented to the City Council for consideration and confirmation, and that any and all persons interested, having any objections to said report and assessment list, or to any matter or thing contained therein, may appear at said time and place and be heard.
DATED _____________________, 20______
City Clerk of the City of Pleasant Hill, California
Section 7.45.140 Same - Hearing and Confirmation of Report (a) At the time and placed fixed for receiving and considering the report, the City Council shall hear the same together with any protests or objections which may be raised by any interested persons. Upon such hearing, the Council shall make such corrections or modifications in any proposed assessment, which it may deem to be excessive or otherwise incorrect, after which such assessment shall be confirmed by resolution of the Council and the amount thereof shall constitute a lien on property assessed until paid. The confirmation of assessment by the Council shall be final and conclusive.
(b) After the assessment is made and confirmed, the City Manager shall cause the order confirming the assessment to be recorded in the office of the Contra Costa County Recorder.
Section 7.45.150 Collection of Costs on Tax Roll
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6 On or before the first day of August of each year, the City Manager shall submit to the County Tax Collector the assessment list as confirmed by the City Council. The cost of abatement constitutes a special assessment against that parcel. Thereafter, such amounts shall be collected at the same time and in the same manner as general City and County taxes are collected and shall be subject to the same interest and penalties as are provided for other delinquent taxes or assessments of the City.
Section 7.45.160 Method of Removal
The methods of removing weeds, vines, shrubs, brush, and/or debris from property as herein provided shall not be an exclusive method, but shall be an alternative method, and such weeds, vines, brush, shrubs and/or debris may be removed from such property pursuant to the provisions of any law of the state or of any ordinance of the city, applicable thereto.
Section 3. Severability. If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect any other provisions or applications, and to this end the provisions of this Ordinance are declared to be severable.
Section 4. Effective Date. This ordinance shall be effective thirty (30) days after the date of its adoption.
Section 5. Posting. Within fifteen days after the passage of this ordinance, the City Clerk shall cause it or a summary of it to be posted in the three places designated by resolution of the City Council.
Section 6. Compliance with CEQA. This Ordinance was assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the environmental regulations of the City. The City Council hereby finds that pursuant to CEQA Guidelines section 15061(b)(3), this Ordinance is exempt from the requirements of CEQA because it can be seen with certainty that the provisions contained herein would not have the potential for causing a significant effect on the environment. Further, and in the alternative, the City Council finds that the Ordinance is exempt from the requirements of CEQA pursuant to CEQA Guidelines sections 15307 and 15308 as an action by a regulatory agency taken to protect the environment and natural resources. The City Council hereby directs the City Manager to prepare and file a Notice of Exemption within five business days following adoption of this Ordinance.
The foregoing ordinance was introduced at the regular meeting of the City Council of the City of Pleasant Hill held on the 18th day of November, 2024.
ADOPTED and ordered posted at a meeting of the City Council of the City of Pleasant Hill, held on the ________day of _____________, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
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7 _______________________________
MATTHEW RINN, Mayor
ATTEST:
_________________________________
LYONE P. CONNER, City Clerk
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